VILLAGE OF GRANVILLE
December 19, 2007
CALL TO ORDER (by Mayor Hartfield 7:30 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Brandy Maas.
Councilmember Barsky made a motion to excuse Vice Mayor Herman. Second by Councilmember Tegtmeyer. Motion carried (6-0)
APPROVAL OF AGENDA
Councilmember McGowan moved to accept the agenda as presented. Second by Councilmember Barsky. Motion carried (6-0).
CITIZENS’ COMMENTS (7:34pm)
Candi Moore, 405 East College Street, spoke on behalf of the Bryn Du Commission. She provided Council a packet that summarized the events and projects at Bryn Du for the past year. The packet also provided projections and a budget for 2008 as well as the projections and anticipated year-end expenditures for 2007. The Commission requested $25,000 for operations, an $8,000 reduction from 2007. The Commission also requested $50,000 for repaving the parking lot. The overall cost estimate for repaving the lot was $80,000. The Commission will finance $30,000 of the project. The repaving project did not include the newly added gravel lot. It will involve improvements to the entrance/exit area of the existing lot. Ms. Moore also indicated that designs and estimates have been completed for renovating one of the Bryn Du buildings into a senior center. The Commission has also begun the process of raising the estimated $455,000 from outside sources for the project. The flagpole will also be replaced due to damage caused by a falling tree. The flagpole, when replaced, will also include a memorial for veterans. Funds for this project will be funded from outside sources.
Councilmember O’Keefe asked about the extent of the paving project. Ms. Moore indicated that the only area to be repaved will be the existing parking lot. The newly graveled lot will not be paved at this time.
Mayor Hartfield thanked Ms. Moore and Bruce Cramer for all of their hard work during this past year.
Rich Gallagher, 761 Burg Street, questioned the need for a Burg Street pathway. He asked what research had been done to warrant the construction of a pathway. He also questioned where the pathway would be constructed and would the Township also be participating in this project.
Councilmember O’Keefe responded that a study was completed by Denison University in 2004 and a Pathway Plan for the Village was developed in 1994 which deemed a pathway along Burg Street as an important addition to the Village.
Councilmember Tegtmeyer responded that the line item for $120,000 for the construction of the pathway was removed for some of the same reasons that Mr. Gallagher mentioned.
Mr. Gallagher questioned the surveying that was currently taking place on Burg Street.
Councilmember Tegtmeyer indicated that in 2006, Council approved monies to conduct an engineering study to determine the feasibility of constructing a pathway. That survey was just recently authorized by Council. Council anticipates that the results of the survey will help provide some initial answers to the questions raised by Mr. Gallaher.
Dennis Cauchon, 327 East Broadway, indicated that the Burg Street path has a long history. He believes the Burg Street path was the most important path that the Village could add to the pathway system as well as one of the most expensive and difficult with issues involving right-of-way, trees and property acquisitions. He was in support of the survey being completed. This bike path would be part of the greater bike path system in the Village and Township. He indicated that he, Chip Gordon, and Abram Kaplan have organized a Granville Trails initiative which was designing a comprehensive plan for the whole area. This initiative would lay out where pathways should go, prioritize and estimate costs of recommended projects. Mr. Cauchon suggested that Council set-up a capital improvement or bike path reserve fund to set aside monies for pathway projects. He also suggested that other possible pathways might be considered for construction first as these paths would be less expensive. He recommended a pathway from the bike path up Jones Road to Fanchion Lewis Park.
Mayor Hartfield closed Citizens’ Comments at 7:48pm.
PUBLIC HEARING (7:49pm)
Ordinance No. 20-07, To Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008.
Dennis Cauchon, 327 East Broadway, requested that an engineering study be completed this year for a pathway along Jones Road from Newark-Granville Road to Fanchion Lewis Park.
Councilmember McGowan indicated that a sidewalk currently exists on the west side of Jones Road.
Mr. Cauchon indicated that there is a difference between a sidewalk and a pathway. A sidewalk has liability issues attached while a pathway does not, and a pathway was six to ten feet wide. The existing sidewalk location on the west side of Jones Road does not provide the connectivity necessary to make it a viable addition to Granville’s pathway system. He asked that funds be designated for additional studies.
Assistant Manager Roberts indicated that additional funds were included in the 2008 budget for the engineering study for Burg Street only. The $120,000 was the Engineer’s estimated cost to construct the Burg Street pathway. This estimate did not include the cost of land acquisition or tree removal. The Engineer’s report is due by mid-February.
Councilmember O’Keefe indicated that she did not know if a walking path or a bike path was being considered for Burg Street. Mr. Cauchon indicated that when a pathway was built, it should be built with bike path standards as to allow for maximum usage.
Councilmember Tegtmeyer indicated that Burg Street was used extensively by joggers, including the track team, but additional information was needed for Council to make a final decision as to the construction of a pathway.
Mayor Hartfield closed the Public Hearing at 7:58pm.
Ordinance No. 20-07, To Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008 was moved for adoption by Councilmember Barsky. Second by Councilmember Tegtmeyer.
Discussion: Councilmember O’Keefe requested that the $120,000 line item for a pathway along Burg Street be returned to the 2008 budget as originally included. She indicated that the need for such a pathway can be documented as a priority as far back as 1994 when the Village completed a Pathway Plan. In 2004 Denison University also completed a walk-ability study that surveyed local residents regarding the construction of a walkway. That survey showed 67% of Burg Street residents responding were in favor of the pathway, while only 18% were against. It is Council’s responsibility to protect the health, safety and welfare of the residents of Granville. Withdrawing these funds leaves our residents at risk. Certainly more work was needed before construction of a pathway could begin, but do not shelve this project for another fourteen years.
Councilmember O’Keefe retold an incident involving a Denison University professor who severely broke his foot while walking along Burg Street and trying to avoid being hit by a passing car.
Councilmember O’Keefe also read two letters from Burg Street residents. Michael and Marilyn Jung requested that Council support a pathway along Burg Street even though specific issues regarding placement, mailboxes, and plantings might be difficult issues to resolve. The other letter came from Burg Street resident Meredith Needham. She also urged Council to support a walking path. She also indicated that she no longer feels safe to walk her dog along Burg Street as the traffic level has increased. The area was no longer safe for drivers, joggers or walkers. She was also concerned for her piano students who walk and ride along Burg Street to her home for lessons.
Councilmember O’Keefe requested that the funding for the Burg Street pathway be re-appropriated so the residents of that area are safe. If you build it, they will use it.
Councilmember Barsky questioned where the $120,000 was re-appropriated. Councilmember Mershon explained that the monies went back into the general fund and were still available for this project should Council approve the construction of the pathway. Councilmember Mershon also indicated that he had seven specific concerns which precipitated his request to revoke the funding. Councilmember Mershon itemized his concerns as follows: 1) the LSSU committee had yet to study the viability of a pathway, 2) the engineering report was not yet available, 3) survey of Burg Street residents needed to be completed, 3) the issue tree removal along Samson and Shephard Place had not been addressed, 4) the availability of securing right-of-way, 5) the cost of assessments to the property owners for sidewalk improvements, 6) where the pathway would go (connection to walkway at the end of Chapin Place or a pathway to the corporation limits continuing into the Township), and 7) what are the Village’s priorities with regard to sidewalks and pathways. Councilmember Mershon recommended that the engineering process go forward with continued study of funding costs and identification of capital improvement needs.
Mayor Hartfield suggested creating a new account where funds could be set aside for pathway capital improvements. Mayor Hartfield confirmed with Assistant Manager Roberts that the State Auditor must approve the creation of any new account. Assistant Manager Roberts indicated in the affirmative. Assistant Manager Roberts also indicated that Council would need to pass an ordinance authorizing her to create such an account.
Councilmember Barsky indicated that setting aside these funds would also be consistent with the provisions of the Comprehensive Plan along with assessing what the community priorities were regarding these types of projects. Councilmember Tegtmeyer agreed and also indicated a commitment on behalf of the EFP committee to complete a capital improvement plan indicating project priorities along with funding options.
Councilmember Barsky questioned the contractual services of $7,000 to the Granville Chamber of Commerce. Assistant Manager Roberts indicated that these funds were for business development expenses for the Chamber. These funds primarily go toward the lighting of the holiday trees. These funds were paid directly for services rendered and not given to the Chamber. These funds generally equal the funds received by the Village from the hotel/motel tax. Councilmember Barsky suggested that Council review their relationship with the Chamber in order to ensure that each entity has similar goals.
Councilmember Barsky questioned the lack of appropriation for road improvement reserve fund in 2008. Assistant Manager Roberts indicated that the increased appropriations for the repair of the Bryn Du Drive used the funds from the road improvement reserve. Monies are generally not appropriated to this reserve fund.
Councilmember O’Keefe questioned if there was an increase in the local government fee. Assistant Manager Roberts indicated that the fee had been constant for the past several years.
Councilmember McGowan asked if Law Director Crites had a response to his suggested tax credit. Manager Holycross indicated that Mr. Crites was in the process of researching the legality of his proposal, and intended to have the information available by the end of this year.
Councilmember McGowan also indicated that he was unhappy with when the compensation resolution was provided to members of Council outside the EFP committee. He would like to see that information provided to the full Council and the public by the September date specified. He also questioned the role of merit increases as part of the compensation resolution. He felt the budget should not be voted on that night as full Council and the public did not have appropriate time to review the information.
Roll call vote on Ordinance No. 20-07: Barsky (Yes), McGowan (No), Mershon (Yes), O’Keefe (Yes), Tegtmeyer (Yes), and Hartfield (Yes).
Motion carried 5-1. Ordinance No. 20-07 was adopted.
Resolution No. 07-53, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2008 with D. Michael Crites and Rich, Crites, and Dittmer, LLC for Services as Law Director and Mayor’s Court Prosecuting Attorney was motioned for approval by Councilmember Tegtmeyer. Second by Councilmember Mershon.
Discussion: Councilmember O’Keefe asked if the contract was the same as last year. Manager Holycross indicated that the retainer was unchanged that only the hourly rate was increased by $5 per hour. This increase represented less than a 5% increase. Mayor Hartfield indicated that the base rate was extremely reasonable.
Motion carried (6-0). Resolution No. 07-53 was adopted.
Resolution No. 07-54, A Resolution to Establish the Annual Compensation Adjustment for Fiscal year 2008 was moved for approval by Councilmember Barsky. Second by Councilmember Tegtmeyer.
Discussion: Manager Holycross indicated that a correction to the pay grade was provided in their packet changing the affected pay grades from A-F to A-G and G-I to H-J
Councilmember Mershon also provided an amended Resolution to better reflect the discussions of the EFP committee. He proposed to delete Section I and re-number Section 2 to Section I as well as add listed on Attachment A. Also in Section 2 the word “adjusted” was changed to “increased” and a period added after “2%.” The ranges would be adjusted by that amount and provide flexibility to the staff to make other changes within the different compensation classes. Section 1 and 2 were amended to adjust the minimum and maximum by 2%. The new Section 2 combined the adjustment of each pay grade by either 4% or 3%, depending on the pay grade, with adjusted rates subject to the maximum rates in the compensation classes. The new Section 5 added that the Village Manager could adjust salaries of individual employees within the class by percentage amounts greater than the amount established, greater than the 3% or 4%. The purpose of that addition was to allow staff to make adjustments in the class limitation, provided funds were available. In Section 5, the word “adjusted” was changed to “increased.” Section 7 was deleted due to a concern that as Council wants the compensation package by September, something could supersede that provision.
Mayor Hartfield questioned the reason the EFP committee elected to provide a difference in the merit portion of the increase. Councilmember Mershon indicated that the EFP committee wanted to give a greater increase for staff who were earning less. Councilmember Tegtmeyer responded that the intent was to offer flexibility to staff to review performance and stay within budgetary limits.
Councilmember Barsky asked if there would be some staff who just received the cost of living increase. Councilmember Tegtmeyer indicated in the affirmative. Councilmember Mershon indicated that a scenario like that would not necessarily be true. Funds might be available from a vacated position or from someone who did not receive a merit increase allowing staff to provide an increased percentage.
Councilmember Mershon moved for the adoption of amended Resolution 07-54. Second by Councilmember Mershon.
Roll call vote for the amended resolution.
Motion carried (6-0). The amendments to Resolution No. 07-54 were adopted.
Councilmember McGowan requested that this compensation information be provided to the full Council and the public earlier next year.
Roll call vote for Resolution No. 07-54 as amended.
Motion carried (5-1). Resolution No. 07-54 was adopted as amended.
Resolution No. 07-55, A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan
Councilmember O’Keefe indicated that she was impressed by the work of the Commission and their success this past year.
Roll call vote for Resolution No. 07-55. Motion carried (6-0). Resolution No. 07-55 was adopted.
REVIEW OF MINUTES
Special Council Meeting of November 28, 2007
Councilmember Barsky moved to accept the minutes as presented. Second by Councilmember Tegtmeyer. Motion carried, 6-0.
Regularly Scheduled Meeting of December 5, 2007
Councilmember O’Keefe moved to accept the minutes as amended. Second by Councilmember Barsky. Motion carried, 6-0.
MAYOR’S COURT REPORT – November
The Mayor’s Court Report for the month of November was presented for review.
Councilmember Barsky questioned the number of cases transferred to the Municipal Court. Mayor Hartfield indicated the number was based solely on the number of cases presented and that some cases must be transferred to the municipal level. The total number of cases also included cases where diversion for underage drinking or for individuals 18-21 years of age was recommended.
Councilmember O’Keefe moved to accept the November report. Second by Councilmember McGowan. Motion carried 6-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – November
The Manager’s Report for the month of November was presented for review.
Councilmember Barsky questioned the 30% decrease in income tax revenue. Manager Holycross responded that Denison University did not meet the submittal deadline for November. The figure should show an increase in December.
Councilmember Tegtmeyer commented that the police report showed a marked improvement in efficiency and thanked the department for their efforts during the service for Clayton Manos. Manager Holycross indicated that he would pass the comment along to the department. Councilmember McGowan moved to accept the November report Second by Councilmember Barsky. Motion carried 6-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Councilmember Mershon thanked Mr. Cauchon for his suggestion regarding the sidewalk/pathway improvements fund addition.
Granville Foundation – Tegtmeyer
Councilmember Tegtmeyer indicated that grant applications have been sent out, with the proposals due back by January 5, 2008.
Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
A meeting will be scheduled for January, 2008.
Planning Commission – O’Keefe
A home on East Elm Street submitted an application to add a second story to the rear of their home. Planning Commission reviewed their revised request and approved the addition. The home on the corner of East Broadway and North Pearl requested a change of use and an increased parking area which was approved.
Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe
The Planning Commission will present their recommendations regarding the Village Gateway Zoning District to the committee when completed.
Councilmember Barsky asked Manager Holycross the status of the Comprehensive Plan. Manager Holycross indicated that the staff requested a final review with comments from the Steering Committee before requesting the final draft from Poggemeyer.
Recreation Commission –McGowan
Councilmember McGowan reported that Jerry Miller has resigned his position with the Rec Commission. Lesa Miller will continue on in her capacity. The Commission was still working on their comprehensive plan and revised structure.
SR 161 Accord – O’Keefe
Tree & Landscape – Barsky
Union Cemetery – Mershon
OTHER COUNCIL MATTERS
Mayor Hartfield indicated that included in Council’s packet that night were the revisions to the sentencing guidelines for Mayor’s Court. The revisions now make Mayor’s Court more comparable to the guidelines used in Municipal Court.
Councilmember McGowan asked if Granville’s Mayor’s Court costs were in line with other Mayor’s Court. Mayor Hartfield responded in the affirmative.
Councilmember Mershon requested a copy of the previous sentencing guidelines with the changes highlighted.
Mayor Hartfield reported that she had received letters from Donna Gawell’s second grade class who provided ideas for improvements to the Village. Mayor Hartfield asked Council if they would be amiable to inviting these children to a Council meeting so the children could share their views and ideas to them. Council was very receptive to this idea.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried, 6-0. Meeting adjourned.