VILLAGE OF GRANVILLE
December 5, 2007
CALL TO ORDER (by Mayor Hartfield 7:30 pm)
OATH OF OFFICE
Law Director Crites administered the oath of office to incumbent Constance Barsky, Lon Herman, Steve Mershon and Jackie O’Keefe.
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Hartfield, Herman, McGowan, Mershon, and O’Keefe, Manager Holycross, Law Director Crites and Assistant Law Director Crites.
Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer. Second by Councilmember O’Keefe. Motion carried (6-0)
APPOINTMENT OF CLERK AND DEPUTY CLERK
Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott.
ELECTION OF MAYOR
Councilmember Herman nominated Councilmember Hartfield for the position of Mayor. Second by Councilmember Barsky.
Councilmember Hartfield accepted the nomination.
Voice vote reappointed Melissa Hartfield to the position of Granville Village Mayor.
Law Director Crites administered the oath of office to Mayor Hartfield.
ELECTION OF VICE MAYOR
Councilmember McGowan nominated Councilmember Mershon for the position of Vice Mayor. Councilmember Barsky nominated Councilmember Herman to the position for Vice Mayor. Both Councilmembers Mershon and Herman accepted the nomination.
Ballot vote was taken: the vote was tied 3-3. Councilmember Mershon withdrew his name from the election.
Voice vote reappointed Lon Herman to the position of Granville Village Vice Mayor.
Law Director Crites administered the oath of office to Vice Mayor Herman.
APPROVAL OF AGENDA (7:41pm)
Councilmember Barsky moved to accept the agenda as presented. Second by Councilmember McGowan. Motion carried (6-0).
CITIZENS’ COMMENTS (7:42pm)
No one appeared to speak.
Mayor Hartfield closed Citizens’ Comments at 7:43pm.
Assistant Village Manager/Finance Director Roberts presented a PowerPoint presentation of the 2008 Village Budget. She indicated that the presented budget was a draft. There will be some changes to this budget in the next week. This presentation will be emailed to Council and available to view on the Village website – www.granville.oh.us. A printed copy of the presentation will be filed with these minutes.
PUBLIC HEARING (7:50pm)
Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset.
No one appeared to speak.
Mayor Hartfield closed the Public Hearing at 7:51pm.
Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset was moved for adoption by Vice Mayor Herman. Second by Councilmember O’Keefe.
Discussion: Councilmember O’Keefe questioned if this ordinance would preclude using funds for the improvement of a capital asset. Vice Mayor Herman and Mershon indicated that it would not, nor was it excluded during discussions in the EFP committee.
Councilmember Mershon questioned the use of the word “immediate,” used in the title and text of the ordinance. Manager Holycross indicated that this language came directly from the members of the EFP committee. Councilmember Mershon indicated that the word immediate should be deleted from this ordinance. Councilmember Mershon moved to amend the ordinance by deleting the word “immediate,” adding a comma after the word purchase and adding the word improvement following the comma in the title and in Section I. “An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction of the Purchase, Improvement or Acquisition of a Capital Asset.” Second by Councilmember McGowan. Motion carried 6-0. Ordinance No. 19-07 was amended.
Roll call vote on the amended version of Ordinance No. 19-07: Barsky, McGowan, Mershon, O’Keefe, Herman, and Hartfield.
Motion carried 6-0. Ordinance No. 19-07 was adopted as amended.
Ordinance No. 20-07, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2008 was introduced by Councilmember Barsky. Second by Vice Mayor Herman.
Mayor Hartfield set the public hearing for Ordinance No. 20-07 for December 19, 2007.
Resolution No. 07-51, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid Ohio Valley Lime, Inc. was motioned for approval by Councilmember O’Keefe. Second by Councilmember McGowan.
Discussion: Vice Mayor Herman commented on the variation of the bids. Assistant Manager/Finance Director Roberts indicated that as Mid Ohio Valley Lime was a local company and provided lime to the Village for several years, the cost has always been steady.
Motion carried (6-0). Resolution No. 07-51 was adopted.
Resolution No. 07-52, A Resolution to Award the Contract for a Generator and Related Improvements for the Welsh Hills Road Booster Pump Station and Life Station as Per Specifications, to Hilsher-Clarke Electric and to Authorize the Village Manager to Enter into an Agreement Therefor was moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe.
Discussion: Assistant Manager/Finance Director Roberts introduced Council to Brian Coughlin of Bird & Bull Engineering who would answer any of their questions regarding this project or the bid results.
Councilmember Barsky questioned the noise level of the generator. Mr. Coughlin indicated that the unit would have a sound enclosure that reduced the sound level to 70 decibels or equivalent to road traffic noise. The unit would be located against the water booster facility, behind the golf course off of Welsh Hills Road. The unit would be tested weekly or bi-weekly during the day for about one hour. During a power outage, the unit would run continuously. Councilmember O’Keefe indicated that Denison’s generator was very loud. Mr. Coughlin indicated that without knowing the specifics of their unit, he was unable to comment.
Vice Mayor Herman questioned the cost of the sound enclosure. Mr. Coughlin indicated that a less costly enclosure was available, but the decibel level would increase. He also indicated that there may be a modified enclosure that would provide increased sound dampening at a lower cost. Councilmember O’Keefe asked if it was possible to retrofit a unit with a sound enclosure after installation. Mr. Coughlin indicated that there would have to be modifications to the base fuel tank made at the time of installation to permit an enclosure to be added later. The unit was a painted aluminum enclosure. Without the enclosure, the noise level would sound like a lawnmower, subway, truck traffic, etc.
Mr. Coughlin indicated that the specified enclosure was a drop-over,all- weather enclosure mounted to a concrete base pad around the entire generator. The less expensive model would leave the fuel tank exposed.
Council recommended that the generator be installed with the necessary elements to permit either enclosure to be installed. Finance Director Roberts can request a change order later in the process to select which unit should be installed.
Motion carried (6-0). Resolution No. 07-52 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of November 7, 2007
Councilmember McGowan moved to accept the minutes as presented. Second by Councilmember Barsky. Motion carried, 6-0.
MAYOR’S COURT REPORT – October
The Mayor’s Court Report for the month of October was presented for review.
Councilmember McGowan asked about the citation location report provided by Chief Mason. Manager Holycross indicated that he asked the Chief to provide this information to better monitor citation locations in general, but specifically the newly annexed James Road area. The Chief has reported that individuals have been clocked at speeds as high as 60mph.
Councilmember McGowan moved to accept the October report. Second by Councilmember Barsky. Motion carried 6-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – October
The Manager’s Report for the month of October was presented for review.
Councilmember O’Keefe moved to accept the October report Second by Councilmember McGowan. Motion carried 6-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes.
Vice Mayor Herman recommended that Councilmembers and the Mayor reassess committee assignments prior to the next Council meeting. Councilmembers interested in maintaining their current positions or changing positions should let Manager Holycross know prior to the next meeting. Vice Mayor Herman also suggested that Council re-evaluate the construction of the Council/Committee structure.
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
Vice Mayor Herman advised that the committee would meet Wednesday, December 12th at 5:30pm to discuss the 2008 Budget and the pay compensation resolution.
Granville Foundation – Tegtmeyer
Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – O’Keefe
Mayor Hartfield attended the Planning Commission meeting on behalf of Councilmember O’Keefe. A home on East Elm Street submitted an application to add a second story to the rear of their home. Planning Commission requested that they make changes to the plan by reducing the height of the addition and adjusting the location of the windows. There was also a sign application. The Commission reported to the Mayor that there were areas in the code that were deficient. Councilmember O’Keefe added that she requested that commission members provide Planner Terry with possible suggestions for improvements for inclusion in the update of the zoning ordinance.
Councilmember O’Keefe reported on the Planning Commission Public Hearing regarding the Gateway Zoning District Ordinance. She indicated that the Commission had some concerns with the draft including what constituted open space, the 15,000 square foot maximum size for a building, parking lot safety issues, and the six units per acre standard. They would also like to increase lot coverage to a maximum of 70% across the board and permit parking in front and behind buildings.
Councilmember Barsky requested a copy of the minutes of that public hearing.
Planning & Zoning Committee (P&Z) – Barsky, O’Keefe
Councilmember Barsky reported that the Planning and Zoning Committee would be meeting Tuesday, December 11th @ 5:30pm to discuss flood plan issues, a property maintenance ordinance and changes to the zoning ordinances. The Planning Commission will present their recommendations regarding the Village Gateway Zoning District to the committee when completed.
Councilmember Mershon asked if additional cost allocations regarding the Gateway district were complete. Manager Holycross indicated that the cost estimates provided in the most recent draft copy was as comprehensive an estimate as was currently available with the information available. He indicated that he was not sure how to further refine the figures. The water, sewer and roadway estimates were provided. There may be further work that could be done regarding the TIF, if Council directed staff that a TIF was their preference.
Councilmember Barsky questioned where a sewer line could be located as Metropolitan Partners and the Barton/Kessler properties were no longer interested. Councilmember Mershon responded that the costs associated with the initial phase of the project would be necessary to determine the commitment needed from the Village as well as the interest of the landowners.
Councilmember O’Keefe questioned if there was any potential impact on the proposed zoning ordinance. Councilmember Mershon responded that Council needs to provide an acceptable zoning ordinance that indicates the cost of development in order to gauge the level of property owner’s interest. Vice Mayor Herman commented that the landowners originally approached the Village regarding a proposal of annexation. He queried if that same level of interest existed currently.
Councilmember Barsky asked Manager Holycross the status of the Comprehensive Plan. Manager Holycross indicated that the staff requested a final review with comments from the Steering Committee before requesting the final draft from Poggemeyer.
Recreation Commission –OKeefe
Councilmember McGowan reported that Saturday, December 8th, the Rec Commission would be hosting a Senior Dinner at 6:00pm. The next Rec Commission meeting will be Tuesday, December 11th at 7:30pm.
Senior Committee – OKeefe
SR 161 Accord – Barsky, O’Keefe
Tree & Landscape – Barsky
Councilmember Barsky reported that the Commission was preparing for Arbor Day. They also requested $10,000 for their budget next year which was insufficient for the number of trees that need to be planted. The Commission recommended amending the ordinance to require developers to extend the warranty on trees planted from one year to two years. The Commission was waiting on the Granville Public Library to submit their information regarding the memorial trees. Also, included in the 2008 Budget was $12,000 to complete the Davey tree inventory for the entire Village.
Union Cemetery –
OTHER COUNCIL MATTERS
Mayor Hartfield acknowledged, on behalf of Council, the receipt of the 2008 Budget on November 28, 2007, prior to the December 1, 2007 deadline.
Councilmember Barsky asked if information from the Licking County Building Department, regarding the presentation made by Jack Pryor at Council’s last meeting, had been received. Manager Holycross indicated that no additional information was available. He advised that the draft letter provided by Mr. Pryor was posted on the Village’s website.
Councilmember Barsky asked Law Director Crites if the Bond Counsel had responded to Council’s question regarding early authorization of the sale of the note for the Bryn Du Mansion. Law Director Crites indicated that the Bond Counsel indicated Council could pass the ordinance in advance to provide flexibility to staff to secure the best rate for the note at their discretion.
Councilmember McGowan presented a proposal to Law Director Crites to provide Granville residents with a tax credit. The credit would provide an individual who works and lives in the Village with a $125 tax credit, while an individual who lives in the Village and works outside of the Village would receive a $67.50 tax credit. Law Director Crites indicated that he would review the proposal and advise as to the legality of such a recommendation.
Councilmember Barsky requested a report documenting how funds provided to the Chamber for 2007 were spent. Councilmember Mershon suggested that Council develop standards that document plans and outcomes for organizations that partner with the Village.
Councilmember Barsky asked if Council needed to take action on the rate increase from Time Warner. Manager Holycross indicated in the negative.
Manager Holycross requested that Council provide him any information they may want to provide regarding the renewal of liquor permits within the Village. Liquor permit renewals occur in January.
Councilmember O’Keefe asked if there were any further questions regarding the changes in Big O program policies. Manager Holycross indicated in the negative.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried, 6-0. Meeting adjourned.