Granville Community Calendar

Council Minutes November 7, 2007

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 07, 2007

 

CALL TO ORDER (by Mayor Hartfield at 7:30 PM)

PLEDGE OF ALLEGIANCE  

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield; Manager Holycross, and Law Director Crites.  Law Director Crites introduced Greta Heide who was a high school senior from Olentangy High School.  Greta will be shadowing him for the next three months as she was considering pursuing a law degree.  Council welcomed Ms. Heide to the meeting. 

APPROVAL OF AGENDA (7:31 PM)

Councilmember McGowan moved to accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).    

Mayor Hartfield congratulated the Council members on their re-election to Village Council. 

CITIZENS COMMENTS (7:40 PM)

Sharon Sellitto, 215 South Cherry Street, congratulated the Council members on their re-election.  She questioned what John Peckskamp of Big O had indicated the new rate for refuse collection would be when he spoke to Council in August, 2007.  She indicated that the fee has been raised by $5, not the $3 that he seemed to indicate.  Residents do not have the ability to “opt out” of the recycling program to reduce the cost.  Councilmember Tegtmeyer asked if the additional increase could be a general rate increase due to fuel prices.  Councilmember Barsky asked that staff contact Big O to determine current rates and collection services available.

Ms. Sellitto also asked if downtown businesses were able to “buy” parking spaces at St. Edwards Church.  Manager Holycross indicated that he was not aware of any such arrangement.

Gloria Hoover, 213 East College Street, indicated that her rate for trash collection from Big O had also increased.  She indicated that when she contacted Big O, she was advised that the recycling is free, but the increase was due to gas and land fill costs.  When she contacted Waste Management, they indicated that their charges fluctuate each billing cycle.  She also congratulated the re-elected Council members.

Mayor Hartfield closed Citizens’ Comments at 7:45pm 

PRESENTATION

Jack Pryor, Director of the Licking County Building Department 

Mr. Pryor thanked Village Planner Terry for inviting him to speak to the Village Council about the new State mandated standardized building codes for 1-, 2- and 3-family dwellings. 

Mr. Pryor indicated that the State initiated these new standardized building codes.  These codes were designed to enable building contractors to have standardized codes throughout the State.  Previously Licking County applied these codes to new construction and room additions only.  However, these codes now apply to those projects as well as detached garages (200 square feet or more), furnace replacements, electrical service changes, etc.  Village residents will now need to obtain a permit for replacement of items that were not permitted previously.  A draft will be coming from the Licking County Building Department that will outline the items that need a permit. 

Councilmember McGowan asked what the process for obtaining a permit would be and how much permits would cost.  Mr. Pryor indicated that the permit process would be the same as currently exists through the Licking County Building Department.  The cost will vary depending on the scope of the work being done.  

Councilmember O’Keefe asked the effective date of this process.  Mr. Pryor indicated that the State enacted this requirement the first of 2007.  Councilmember McGowan asked what the penalty was if a permit was not acquired.  Mr. Pryor indicated that his department would contact the resident and advise that a permit was needed.  The Village would be responsible for pursuing a resident if a permit was not obtained. 

Councilmember Mershon asked if the effect of the adoption of this uniform code was to prevent a Village, like Granville, from adopting different or more stringent standards without approval.  Mr. Pryor indicated in the affirmative. 

Councilmember O’Keefe asked if contractors will be contacted.  Mr. Pryor indicated that contractors will also be sent the letter currently being prepared.  

Mayor Hartfield asked if the draft letter that Mr. Pryor provided could be posted on the Village of Granville website.  Councilmember Barsky asked if the County would be initiating a press release.  Mr. Pryor responded in the affirmative.

Vice Mayor Herman asked how these standards would benefit the consumer in a municipality that had existing building codes.  Mr. Pryor indicated that he did not have a real answer. 

Law Director Crites asked if the General Assembly was attempting to cover areas of the code that did not previously address the 1, 2, 3-family dwelling.  Mr. Pryor indicated that the home builders initiated this legislation because of the inconsistency of building codes throughout the state. 

Councilmember Tegtmeyer asked if these new codes would preempt other design or architectural codes currently in affect..  Mr. Pryor indicated that those were zoning issues and would not be covered by the new standards. 

NEW BUSINESS 

Ordinance No. 17-07, An Ordinance Providing for the Issuance of not to Exceed $1,205,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purpose, and Declaring an Emergency was introduced by Councilmember O’Keefe.  Second by Councilmember McGowan.

Councilmember Barsky asked about the timing issues that were causing the ordinance to be presented as an emergency.  Assistant Director Roberts indicated that this renewal was the fifth issuance of the bonds.  The notes have been rolled annually to take advantage of the lower short term interest rates.  The current note expires December 3, 2007, prior to the next Council meeting.  The offering of this ordinance now was to seek competitive rates prior to December 3rd.  Councilmember Barsky asked for a rationale for why this ordinance could not have been presented thirty days ago.  Assistant Director Roberts indicated that the ordinance could have been presented earlier; however, she was watching for the best rates as close to the bond renewal date as possible.  Councilmember Mershon suggested that next year the ordinance should be adopted earlier and allow the staff to select the optimum time to renegotiate the note.  Law Director Crites indicated that he believed approving the ordinance early did not violate any rules.  Law Director Crites suggested that staff check with Bond Counsel to confirm this information.

Councilmember Tegtmeyer asked if the bonds were being purchased each year for a thirty year period.  Assistant Manager Roberts indicated that the Village was paying down a portion of the principle with each yearly renewal.  This year the amount was estimated at $45,000 to $47,000.  Councilmember O’Keefe asked the original amount of the bond.  Assistant Manager Roberts indicated $1.5 million. 

Councilmember Mershon moved for the approval of the Emergency clause.  Second by Councilmember Barsky. 

Roll call vote on the Emergency: Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Herman, and Hartfield.  Motion carried 7-0. 

Roll call vote on adoption of Ordinance 17-07: McGowan, Mershon, O’Keefe, Tegtmeyer, Barsky, Herman, and Hartfield.   Motion carried 7-0.   

Ordinance No. 17-07 and the Emergency is adopted.   

Ordinance No. 18-07, An Ordinance Authorizing the Village Manager to Enter into a Real Estate Ground Lease and Purchase Agreement for 118 South Main Street, Granville, Ohio, with St. Luke’s Episcopal Church was introduced by Councilmember Tegtmeyer.  Second by Councilmember Barsky. 

Mayor Hartfield set the public hearing for Ordinance No. 18-07 for November 28, 2007. 

Ordinance No. 19-07, An Ordinance Directing the Proceeds from the Sale of Public Property by the Village of Granville to be Used Only for Debt Reduction or the Immediate Purchase or Acquisition of a Capital Asset was introduced by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield set the public hearing for Ordinance No. 19-07 for December 5, 2007. 

REVIEW OF MINUTES

Councilmember Barsky moved to approve the October 17, 2007 minutes as amended.  Second by Councilmember Herman.  

Motion to approve carried 7-0. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)  

Vice Mayor Herman indicated that the EFP committee has met and presented two pieces of legislation to the Council.  The EFP committee will be continuing to work on issues regarding the 2008 budget in order to move forward with the introduction of the budget.  Minutes from the EFP meeting were missing a page.  A complete copy of the October 30, 2007 minutes will be forwarded to Council by email. 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the next Foundation meeting will be November 15, 2007.  She also indicated that the Granville Foundation was still looking for new board members.  If Council has suggestions or recommendations, please forward them to Councilmember Tegtmeyer.                

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the change of use application from the Franks-Rogers was tabled.  The timing of moving Dr. Watson into the barn and updating his current office area into a restaurant/carry-out would create issues in the operation of both businesses.  George Fackler’s application for a red roof for his new barn was also approved.  Kubota requested that an additional green roof would be more reflective of a John Deere dealer.  

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

Councilmember Barsky indicated the P & Z committee requested that the Granville Planning Commission hold public hearings regarding the Gateway Zoning District during its next two scheduled meetings (November 13th and November 26th).  Councilmember Barsky asked if a public notice was posted.  She also requested that notice be posted on the Village website, an article in the newspaper, and a copy of the plan in the Library. Manager Holycross answered in the affirmative.

Recreation Commission – (McGowan)

No Report 

Route 161 Planning Accord – (O’Keefe)

No Report. 

Comprehensive Plan – (Barsky)

No Report.

Senior Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

The minutes of the October 23, 2007 meeting were provided to Council.

OTHER COUNCIL MATTERS 

Councilmember O’Keefe indicated that the Granville Fellowship and the Licking County Health Department will be offering flu shots on Friday, November 9, 2007.

Councilmember O’Keefe also indicated that she had received a phone call from an individual who were upset by the recent article in the Granville Sentinel written by Janet Worth-Weaver which described the death of a deer.  Councilmember O’Keefe asked how the Village would handle a situation similar to this incident.  Councilmember Mershon indicated that the current policy has provisions to handle this type of incident which would include contacting the Granville Police Department. 

Councilmember O’Keefe asked if the Comprehensive Plan could address green belt pathways, as suggested by Janet Worth-Weaver, to move deer out of the Village area.  Councilmember Barsky indicated that the article in Council’s current packet regarding Fire Island discusses those issues.  However, deer were less likely to leave the Village area as long as individuals continued to feed them.  She also indicated that the areas dedicated as green space in the Comprehensive Plan would be the only provision that could provide such access.  Councilmember Tegtmeyer questioned the reason for raising this issue.  Councilmember O’Keefe indicated that a number of people had approached her with concerns regarding the deer issue.  Councilmember Tegtmeyer suggested that these individuals respond to the Open Space survey and the issues regarding green space.  For individuals who find wildlife passageways a concern, they could be redirected to find examples of urban areas that have implemented specific programs and bring them to Council.  

Councilmember O’Keefe asked if Chief Mason had received any information regarding seniors from the Tri-ad Conference.  Manager Holycross indicated that he would check with Chief Mason. 

Mayor Hartfield asked about the Open Space Survey and when the results would be available. Councilmember Tegtmeyer responded that individuals may complete the Open Space Survey online through 9:00pm on November 16, 2007.  The results should be available in December.

Councilmember Mershon moved that the Village Council schedule a Special Council meeting on Wednesday, November 28th, 2007 at 7:00pm.  Second by Councilmember McGowan.  The motion passes 7-0. 

Mayor Hartfield indicated that Council would meet for a Special Meeting on November 28, 2007 at 7:00pm for the public hearing of Ordinance 18-07.  This ordinance will be the only item on the agenda. 

ADJOURNMENT (8:27pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

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