Granville Community Calendar

Council Minutes December 17, 2008

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 17, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm) 

 PLEDGE OF ALLEGIANCE

 

ROLL CALL

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

 Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer. Second by Councilmember Barsky. Motion carried (6-0). 

 The minutes reflect that Councilmember Tegtmeyer arrived at 7:33pm. 

 APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember O’Keefe. Motion carried (6-0). 

 

CITIZENS COMMENTS (7:31 pm) 

 Dan Bellman, 310 Summit Street, commented about the extension of police protection to the Granville Intermediate School. Mr. Bellman felt that passage of the resolution was short-sighted. The current mutual aid agreement that exists between the Licking County Sheriff’s Department and the Granville Police Department was sufficient. He explained that this issue was discussed when the school district originally built the school in that location. The school district indicated at that time, that the protection provided by the Sheriff would be adequate. The extension of Granville police services would tax the department financially because of the additional services that would be needed including traffic control, speed control, and security checks. Most of the services provided would be for non-emergency services which would cost the Village manpower and money. Mr. Bellman indicated that less than one percent of police calls for service were for emergencies. He felt that during these tough economic times, the Village could not afford to give away services, and if the school district believed these services to be necessary, the school district should pay for those services. 

 Jack Thornborough, 13 Donald Ross Drive, indicated that he had forwarded Council a copy of the changes he recommended for the zoning code ordinance. These changes would expand the rules regarding standing for all Council, BZBA and Granville Planning Commission meetings. These changes would affect all Granville residents. Mr. Thornborough asked Council to please consider adopting his recommendations. 

 

Tiffany Flynn, 1535 Columbus Road, spoke on behalf of the request for a TREX permit for Broadway Pub. Ms. Flynn was a single mother who had been a server at the Pub for the past three years. Ms. Flynn stated that the Pub needs this permit to be competitive with the other establishments in the Village. She described an incident where a large party left the Pub because beer was the only adult beverage available. Ms. Flynn asked that Council approve Broadway Pub’s request to transfer a liquor permit. 

 Tim Hughes, 630 Newark-Granville Road, asked Council to not approve the pay increase for Village staff. He believed the current economic crisis was reason to not approve any pay increases for Village staff. He indicated that he had taken a fifty percent pay increase in 2008, even though he did not want to, and he was also responsible for paying for his own health care benefits. He indicated that as the State employee’s salaries were locked for the next year, the Village should also prohibit any staff pay increases. 

 Garrett Martin, 665 Ridgeville Road, spoke as manager for the Broadway Pub. He indicated that he could not understand Council’s questioning whether the request for a TREX permit satisfied the definition of an economic development project. He could not understand why Council was not supporting an established business’ request versus suffer the loss of that business. The Pub currently sells beer and the addition of alcohol and wine should not be a big leap. He asked Council to consider the audience members who work for the Pub. The lives of these individuals were tied directly to the decision made by Council. 

 Mayor Hartfield closed Citizens Comments at 7:48pm.

 

PRESENTATION

 

 Presentation for Jim Siegel

 

 Councilmember Barsky read the resolution recognizing Jim Siegel for his more than twenty-five years of service to the Tree & Landscape Commission and the Village of Granville. Mr. Siegel thanked the Council, Committee and staff for all of their help. He also thanked the many people involved over the years and expressed his joy and passion for his work. Council thanked Mr. Siegel for his invaluable service. Mayor Hartfield presented Mr. Siegel with a copy of his resolution, advised him that a Japanese Lilac tree was planted in his honor at the Bryn Du Mansion, and presented him with the plaque that will be mounted next to his tree honoring his service to the community. Mr. Siegel received a standing ovation. 

 Resolution No. 08-49, A Resolution to Express Appreciation to Jim Siegel for Service on the Tree & Landscape Commission was moved for adoption by Councilmember Barsky. Second by Vice Mayor Herman. 

 Vote to approve Resolution No. 08-49. Motion carried 7-0. Resolution No. 08-49 was approved. 

Introduction of Tree & Landscape Commission Member Candidate Don Hostetter 

 Don Hostetter, candidate for the Tree & Landscape Commission, explained that he met Mr. Siegel and Service Director Hopkins after he collected and presented samples of gypsy moths he collected while walking along Newark-Granville Road. Mr. Siegel recently asked Mr. Hostetter if he was interested in serving on the Commission. Mr. Hostetter indicated that he was interested. Mr. Hostetter explained that his background was in entomology and biology. He explained that he has lived in Granville for five years and would be happy to serve if selected. Councilmember O’Keefe complemented Mr. Hostetter on his impressive resume. 

 TREX Permit Request for the Broadway Pub 

 Councilmember O’Keefe indicated that Council’s previous discussion regarding what constituted an economic development project could be defined as the creation of new jobs, increased earnings and increased tax revenue. The Pub’s request seemed to fulfill that definition. Vice Mayor Herman indicated that he was willing to withdraw his objections and suggested the request move on to the Liquor Commission for their review. Mayor Hartfield indicated that the Pub currently serves alcohol and any additional permit would only add to their license. It was not a new establishment requesting a license. The Law Director indicated that in supporting this request, Council would not be setting a precedent. 

 Vice Mayor Herman moved to authorize the Village Manager or Mayor to contact the Ohio Liquor Control Board to indicated Council’s support for this permit request as an economic development project. Second by Councilmember Mershon. 

 Vote to approve Broadway Pub’s resolution for a TREX permit as part of an economic development project. Motion carried 7-0. Motion to approve Broadway Pub’s request for a TREX permit as part of an economic development project was approved. 

 PUBLIC HEARING (7:59pm) 

 Ordinance No. 17-08, An Ordinance to make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2009 

 As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 17-08. (8:00pm)

 

OLD BUSINESS

 

 Ordinance No. 17-08, An Ordinance to make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2009 was moved for adoption by Councilmember Tegtmeyer. Second by Vice Mayor Herman.

Councilmember O’Keefe asked if the number of foreclosures in the Village was known. No one knew the number. Councilmember Tegtmeyer indicated that the EFP Committee discussed that issues and determined that the Village seemed to be maintaining a steady course. The Committee agreed that there should be no substantive increases in spending and current spending levels should be maintained. However, any significant changes to the Village economy would then need to be reviewed. Councilmember Barsky indicated that any changes in the economy could be adjusted quarterly allowing for flexibility in the budget. Councilmember McGowan expressed concern regarding when the information regarding employee compensation was shared with Council. He indicated that employee compensation information was to be made available to Council in September each year. He indicated that he expressed this same concern last year. Councilmember McGowan expressed concern that a tax credit to the local residents should still be considered, as he recommended earlier in 2008. He felt the current budget did not do enough for the local taxpayer. 

Councilmember Mershon asked Assistant Manager Roberts what the change in revenue would be for 2009 and the factors that effect changes in revenue.

Assistant Manager Roberts indicated that the revenue (income tax receipts) for 2009 was projected to be flat compared to 2008 revenue. Revenues also are comprised of inheritance tax, property tax, and state income tax revenue. Those revenues were all expected to be flat also. The factors used to estimate revenue projections were historical economic trends, building permits, projected construction projects, income tax receipt history, discussions with other municipal leaders and current economic trends. Councilmember Mershon indicated that he was trying to determine how reliable the revenue projections were for 2009. Councilmember Tegtmeyer indicated that the Committee discussed what made up the Village’s revenue income. As Denison University was the Village’s largest employer and there was no data indicating that the University would be making any changes in 2009, the Committee determined that the Village’s revenue projections should remain fairly stable. The Committee also did not find any specific data, other than anecdotal experiences, to cause any changes to the projected budget for 2009. Councilmember O’Keefe indicated that it was very difficult for anyone to project what will happen to the economy. Manager Holycross added that the income tax collection for 2008 was six point eight percent above the collection rate in 2007. The Village revenues have shown a growth pattern during the past several years. By projecting the 2009 revenue rates as flat, it is a reduction in the growth pattern. Manager Holycross indicated that the budget projections were conservative. 

 Councilmember McGowan asked if the revenue increases for the past year could have been the result of individuals passing away and younger families moving into the Village with higher incomes as well as construction projects by Denison University. Manager Holycross responded that information measuring that data would be hard to determine, but Denison University would be continuing with additional projects in the next year. He did indicate that there could be some impact to revenue levels based on current economic indicators. 

 Councilmember Mershon asked what percentage was used to determine compensation figures. Assistant Manager Roberts indicated that the percentage varied. In the police department, the personnel were bound by their contract through the FOP, which were fixed amounts. Compensation figures for personnel represented by AFSCME were based on percentages discussed in current contract negotiations. All other compensation figures were based on a three percent contingency amount. Councilmember McGowan asked if “step” increases were also included compensation. Assistant Manager Roberts indicated that staff compensation levels were based on a range system, not a step system. Village staff receives an increase in compensation based on the percentage Council approves and based on performance evaluations. Assistant Manager Roberts indicated that the collective bargaining contract with the police department did allow for step increases. 

 Councilmember Barsky asked about Council receiving information earlier. Councilmember Tegtmeyer indicated that the fiscal policy was passed just this past October which affirmed the dates that information was to be provided to Council. Mayor Hartfield indicated that the fiscal policy was just recently passed. The Village was in negotiations with the union regarding compensation for the majority of Village staff, so a recommendation for any employee compensation during negotiations was deemed not prudent. Council did receive a copy of the budget to review in October. Councilmember Mershon indicated that other than the EFP Committee members, information was kept from Council. Mayor Hartfield indicated that the budget indicated a place holder of three percent for compensation and that all information regarding the status of employee compensation was communicated with all Council members. Once collective bargaining contracts were finished, the fiscal policy timeline will be followed. Councilmember Tegtmeyer added that the EFP Committee did not discuss any specific percentage increases for staff until their meeting two days ago. Councilmember McGowan asked how the three percent figure was selected. Vice Mayor Herman indicated that the percentage was based on percentages in the existing collective bargaining contract. Councilmember Tegtmeyer added that the amount was used as a starting point.

 

Mayor Hartfield called for a roll call vote to approve Ordinance 17-08: McGowan – no, Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; Herman – yes; Hartfield – yes. Ordinance 17-08 passed 6-1.

 

Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03, 1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio 

 Councilmember O’Keefe moved to remove Ordinance No. 15-08 from the table. Second by Councilmember Barsky. Motion carried 7-0. Ordinance No. 15-08 was removed from the table. 

 Councilmember Mershon suggested that Ordinance No. 15-08 be tabled to allow Council to consider Resolution No. 08-53 so the individuals connected with that resolution need not sit through the entire Council meeting. Councilmember Mershon moved to table Ordinance No. 15-08. Second by Councilmember McGowan. Motion carried 7-0. Ordinance No. 15-08 was tabled. Council considered Resolution 08-53. 

 Council returned to Ordinance No. 15-08 after considering Resolution 08-53. Vice Mayor Herman moved to remove Ordinance No. 15-08 from the table. Second by Councilmember Barsky. Motion carried 7-0. Ordinance No. 15-08 was removed from the table. 

 Discussion:

Councilmember Barsky moved to amended Ordinance No. 15-08, Section 1139.06, Appeals from Decisions, the highlighted sentence to read “Two Village Councilmembers may also initiate an appeal within the time limits specified above. Second by Vice Mayor Herman. 

 Mayor Hartfield called for a vote. Motion carried 6-1. Ordinance No. 15-08 was amended. 

 Councilmember Barsky moved to amended Ordinance No. 15-08, Section 1141.06, Appeals from Decisions, the highlighted sentence to read “Two Village Councilmembers may also initiate an appeal within the time limits specified above. Second by Vice Mayor Herman. 

 Councilmember Mershon questioned how a Councilmember could appeal if they did not appear at any of the previous hearings, presented evidence or contested anything. Have they waved their rights to appeal? Could this be a legal conflict? Councilmember Mershon also asked who would represent the Councilmembers who filed the appeal. He questioned how the process was going to work. Councilmember Mershon also asked why the Planning Commission recommended that the option for the Village Manager to appeal was removed. Planner Terry indicated that the Planning Commission felt Council was suited to initiate appeals than the Village Manager. Councilmember Mershon preferred the Village Manager initiate the appeal to allow Council to review the application. 

 Councilmember Barsky indicated that a legal opinion would be needed. Manager Holycross indicated that procedural issues may need to be addressed. Mayor Hartfield indicated that these questions would need to be answered by the Law Director at Council’s next meeting. Councilmember Barsky withdrew the last motion. 

 Councilmember Barsky further stated that Council may need to review the issue of standing in conjunction with changes to the previous reviewed sections. Councilmember Tegtmeyer indicated that clarification regarding standing based on legal issues needs to be addressed. Manager Holycross indicated that the issue of standing currently used was based on case law which the Law Director could address. Councilmember Mershon indicated that the current code may effectively address the issue of standing along with the right of appeal. 

 Councilmember Barsky asked why item four was removed on page seventeen under Section 1137.01(g)(4). Planner Terry indicated that all development plans were approved by Council through Resolution/Ordinance. The review of development plans were part of a legislative hearing which allows community wide input, not a quasi-judicial hearing. Jim Gorry also requested that this section be removed because of changes in PUD districts. Councilmember Barsky asked for clarification regarding any changes to PUD districts. Were the changes to just Granville’s PUD district or to PUD districts statewide? Planner Terry indicated that she would provide that information to Council. 

 Councilmember Barsky questioned by Section 1137.07(b)(1) and (2) was removed. Planner Terry indicated penalties currently exist under Section 903 of the Village Code that specifically covers any damage to Village property or right-of-ways. This section would be redundant. Councilmember Barsky indicated that this section was to provide the Village with funds to address partially built buildings that may be abandoned. Planner Terry indicated that the language in this section only addressed indemnifying the Village for any damage to Village property. The Village currently has the ability to prevent the issuance of a permit until any damage to Village property was repaired. 

 Councilmember Barsky asked why the maximum cumulative size of an accessory was changed from thirty percent to forty percent in Section 1157.14. Planner Terry indicated that this increase was recommended by the Planning Commission to allow for the construction of a three car garage, requiring the increase in percentage size and square footage. 

 Councilmember Tegtmeyer asked for the rationale for Section 1141.05(f) allowing for an application to be denied after a sixty day period after the formal conclusion of a Planning Commission hearing. Councilmember Tegtmeyer questioned the reason for penalizing the applicant. Planner Terry indicated that many municipal codes follow this process. Councilmember Mershon suggested that this section be removed. Councilmember O’Keefe explained that this section was suggested due to applicants not bringing in additional information requested by the Commission in order to make a decision. Councilmember Mershon indicated that the applicant cannot move forward with any project until a permit was issued. Planner Terry added that the applicant has the ability to waive the sixty day period. Councilmember Barsky moved to amend Section 1141.05(f) by striking “or the application shall be presumed to be denied” in the first sentence of that section. Second by Councilmember Tegtmeyer. Motion passed. 7-0. 

 Councilmember Barsky questioned the language added by the Planning Commission in Section 1161.01. She felt the language did not convey Council’s position. She also asked if the Planning Commission would be reviewing the AROD. Planner Terry indicated that the Commission does plan to review the AROD district. Councilmember O’Keefe suggested that the original language be left until the Planner researches other districts and provides alternate language. Councilmember Mershon moved to delete that proposed addition to that section and reinstate the original language that has been stricken. Second by Councilmember Tegtmeyer. Motion passed 7-0 

 Mayor Hartfield had a question regarding the definition of structure on page thirteen. Planner Terry indicated that the change has been part of the language since her arrival. Councilmember Mershon indicated that he had language that he would like to propose new language that would require a permit for the addition of a storage type building even if it were moveable. The suggested language could be construed to include play structures which this language was not intended to include. Councilmember Mershon moved to reinstate the word “permanent” and remove “including anything erected for the purpose of storage” and replace with “, and shall include any building erected for the purpose of storage even if such building does not require permanent location on the ground or attachment to something having such location.” Second by Vice Mayor Herman. Motion carried 7-0. 

 Councilmember Mershon indicated that he had several issues that were not policy driven, but legal questions that he would like to forward to Law Director Crites and Planner Terry to review. 

 Councilmember Mershon questioned the specific addition of bed and breakfasts in Section 1159.02(b)(1)(c). He felt the addition of bed and breakfasts would be too intensive a use for the Village Residential District. The Village Code section on home occupation could allow for a new bed and breakfast if compliance could be met. Councilmember Mershon moved to delete Section 1159.02(b)(1)(c). Second by Councilmember McGowan. Councilmember Mershon indicated that this change would not affect any existing businesses. Mayor Hartfield questioned why the bed and breakfast language was added. Council was unsure when or why the language was added. Motion carried 6-1. 

 Manager Holycross suggested that the Law Director review the language in Section 1157.15(b) regarding the possible ability to leave tires on a driveway for an indefinite period of time. Council concurred. 

 Councilmember Mershon questioned the language added in Section 1183.01 regarding off-site commercial parking uses. He felt that language did not address the issue intended. Parking lots in residential areas should not be used to support commercial areas for businesses not on site. Councilmember Mershon moved to change the added language to read “Parking lots for off-site commercial uses shall not be permitted within a residentially zoned district,” removing the second word parking. This change would require home occupations to provide on-site parking. Second by Councilmember McGowan. Motion carried 7-0. 

 Planner Terry suggested changing Section 1137.02(i) recommending the Zoning Inspector keep the Planning Commission advised of all mater pertaining to enforcement. Manager Holycross indicated that any account should be directed to the Village Manager, not the Planning Commission. Councilmember O’Keefe moved to delete Section 1137.02(i). Second by Vice Mayor Herman. Motion carried 7-0.

Councilmember O’Keefe questioned the addition of the criteria for approval in Section 1147.03(b)(1). Planner Terry indicated that all of these standards were added to comply with an Ohio Supreme Court decision. Councilmember Barsky indicated that a number of sections were updated by Jim Gorry to make the Village Code compliant with the Ohio Revised Code. 

 Councilmember Barsky moved to table Ordinance 15-08. Second by Councilmember McGowan. Motion carried 7-0. 

 NEW BUSINESS 

 Resolution No. 08-48, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2009 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was moved for adoption by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

Councilmember O’Keefe asked if this contract was the same as last year. Manager Holycross indicated in the affirmative. Mayor Hartfield asked if the fees were the same. Manager Holycross indicated in the affirmative. 

 Vote to approve Resolution No. 08-48. Motion carried 7-0. Resolution No. 08-48 was approved. 

 Resolution No. 08-50, A Resolution to Establish the Annual Compensation Adjustment for Fiscal year 2009 was moved for adoption by Councilmember O’Keefe. Second by Vice Mayor Herman. 

 Discussion:

Councilmember McGowan indicated that municipal workers and workers who were paid by taxpayer dollars have more benefits than many Granville residents presently and in the future. Other communities have decided not to give any raises to non-contract workers and/or make reductions in staff as well. Councilmember McGowan felt that in these tough economic times, it was difficult to give raises. These workers also receive health care, retirement, sick days, vacations, and holidays which he had heard referred to as “Cadillac benefits.” He felt these benefits could now be considered “space ship benefits” as they were out of this world compared to what the average person was receiving. Councilmember McGowan indicated that if he voted for this increase he would probably resign as a councilmember because the economic times were so difficult to be asking for a raise. Mayor Hartfield asked if Councilmember McGowan’s position was not to give the twelve individuals, who were not part of any collective bargaining group, a raise. Councilmember McGowan responded that things should be kept as they were with no pay raise. Councilmember Mershon indicated that the Village does not have the ability to change the contractual agreements to provide compensation and step increases to those who were unionized. If the Village hits hard economic times, the only method to deal with those individuals was to cut hours and cut staff. Councilmember McGowan added that, depending on the compensation package negotiated, the Village may need to out-source positions. Councilmember Tegtmeyer indicated that those aforementioned options may be options down the road; however, what was currently happening in the Village was the unionization of the majority of Village staff with only a few who remain non-union. It does not seem fair to penalize those individuals, when the rationale for unionization was to adjust for “lost ground” in previous year’s compensation. 

 Councilmember O’Keefe asked what positions comprised the twelve positions. Mayor Hartfield indicated that the twelve individuals were supervisors and administrative staff. Councilmember O’Keefe indicated that the salaries for those individuals were not excessive and the funds were budgeted to cover these increases. 

 Vice Mayor Herman indicated that a number of options existed that could be proposed should the Village economy not continue as projected. Councilmember Tegtmeyer indicated that the EFP Committee attempted to make changes and alternations to the budget to reduce costs including reductions in health benefits. 

 Councilmember Mershon expressed concern regarding the relationship of the position with the salary range. He recommended that the range not be moved until information was provided by the EFP Committee and staff as to the validity of specific ranges. The ranges have increased each year without review of whether each range was appropriate to the position. Councilmember Mershon asked why the method used for providing pay increases last year, which differentiated lower pay ranges from upper pay ranges for increases, was not utilized this year. Where did the three percent number come from for this year since the inflation rate was only one percent? Mayor Hartfield indicated that the EFP Committee decided to stay in line and consistent with the current collective bargaining process. Councilmember Mershon expressed concern that collective bargaining increases previously negotiated and the rates currently being negotiated may be at a rate higher than the Village can sustain. Councilmember Tegtmeyer indicated that the risk was on both sides. 

 Councilmember Mershon indicated that comparable salaries, performance and comparison of range standards should be compared to ranges for similar jobs from other municipalities. Councilmember Tegtmeyer indicated that those comparisons were done last year and this year. Councilmember Mershon further explained that he was looking for a comparison of whether the ranges of each of the positions were reasonable in light of the marketplace, which could include Denison University. Councilmember Tegtmeyer asked why Denison University should be included in a survey. Councilmember Mershon explained that the type of engineers and contractors that the Village hires were hired from a market that includes all of the employers from that market, not just the governmental employers. The Village, when hiring, would also look at what type of employees were wanted and employees hired by Denison might be the type of employee wanted by the Village. Councilmember Mershon indicated that the EFP Committee should also identify close comparable communities to make salary comparisons, which the Committee evidently decided not to do. Councilmember Barsky indicated that there was a difference when discussing State employees and corporate employees. State employees were measured by their value above the grade title and by tenure, which may be involved in the Village’s evaluation process and the nature of a Village evaluation philosophy. 

 Councilmember Barsky called for the question. Second by Councilmember O’Keefe. Mayor Hartfield called for a roll call vote: Tegtmeyer – yes; Barsky – yes, McGowan – no, Mershon – no; O’Keefe – yes; Herman – yes; Hartfield – yes. The call for the question passed 5-2. 

 Mayor Hartfield called for a roll call vote to approve Resolution 08-50: Barsky – yes, McGowan – no, Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Resolution No. 08-50 passed 5-2. 

 Resolution No. 08-51 A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was moved for adoption by Vice Mayor Herman. Second by Councilmember Barsky. 

 Discussion:

Councilmember O’Keefe confirmed that the contract was being extended now for two years. Manager Holycross indicated in the affirmative. Councilmember Tegtmeyer asked if there were any other changes to the contract. Manager Holycross indicated that there were no other changes 

 Vote to approve Resolution No. 08-51. Motion carried 7-0. Resolution No. 08-51 was approved. 

 Resolution No. 08-52 A Resolution to Fill a Vacancy on the Granville Tree & Landscape Commission was moved for adoption by Councilmember Barsky. Second by Councilmember McGowan. 

 Discussion:

Councilmember Barsky indicated that Mr. Hostetter attended that last Commission meeting where he made several good comments and contributed quite a bit to the discussion. Councilmember Barsky indicated that Mr. Hostetter will be a valuable member to the Commission and would recommend approving Mr. Hostetter for the position. 

 Vote to approve Resolution No. 08-52. Motion carried 7-0. Resolution No. 08-52 was approved to appoint Don Hostetter to the Tree & Landscape Commission position. 

 

Resolution No. 08-53 A Resolution Authorizing the Village Manager to Enter into an Agreement with the Board of Granville Township Trustees to Provide Police Services to the Granville Intermediate School, Other Certain Parcels Owned by the Granville Exempted Village School District and Certain Parcels Owned by Denison University was moved for adoption by Councilmember McGowan. Second by Councilmember Mershon. 

 Discussion:

Councilmember O’Keefe asked if the resolution could be split. She would need to recuse herself regarding the discussion concerning Denison University, but would like to participate in the discussion regarding the school district. Councilmember O’Keefe moved to remove Denison University from the title of the resolution and where mentioned in Section 2 and remove the fourth and fifth Whereas clause from the resolution. Second by Councilmember McGowan. 

 Vote to amend Resolution No. 08-53. Motion carried 7-0. Resolution No. 08-53 was amended. 

 Councilmember O’Keefe questioned what specific tasks would be required by the Granville Police Department and what had the school district requested. Councilmember McGowan asked the additional costs to the Village for extended police services. Manager Holycross indicated that there would be minimal costs to the Village as the department would not be working traffic details or speed details. There could be building checks, but if that service became an issue, the police department could curtail that service. He indicated that the school had only requested that the Granville police department be designated the first responder so there could be continuity throughout the district. 

 Councilmember Mershon asked if State laws would be the enforcement guidelines. Manager Holycross indicated in the affirmative. Councilmember Mershon indicated that he did not think extending services would be an economic issue. The contract also outlined a thirty-day out clause that would benefit the Village to discontinue services should it become burdensome for the department. Manager Holycross responded that this legislation would be a positive step forward for the school district. 

 Councilmember Barsky indicated that agreements between the school district and the Village were discussed initially and should the school district need additional services, annexation could then be considered. 

 Vote to approve Resolution No. 08-53 as amended. Motion carried 7-0. Resolution No. 08-53 was approved as amended. 

 Councilmember O’Keefe recused herself from the meeting. 

 Councilmember Mershon moved to reconsider Resolution No. 08-53. Second by Councilmember McGowan. 

 Vote to reconsider Resolution No. 08-53. Motion carried 6-0. Resolution No. 08-53 would be reconsidered. 

 Councilmember Mershon by inserting all references to Denison University and the Whereas clauses four and five. Second by Councilmember Barsky. 

 Vote to amend Resolution No. 08-53. Motion carried 6-0. Resolution No. 08-53 was amended. 

 Discussion:

Councilmember Barsky indicated that the Village should track services provided to the Intermediate School and Denison to be aware of any excesses. 

 Vote to approve Resolution No. 08-53 as amended. Motion carried 6-0. Resolution No. 08-53 was approved as amended. 

 Superintendent Prebles thanked Council for their consideration and passing of this resolution. The School District appreciates the Village’s willingness to provide coverage to the Intermediate School and will endeavor not to be any additional burden. 

 Councilmember O’Keefe returned to the meeting.

 

REVIEW OF MINUTES 

 Regularly Scheduled Meeting of December 3, 2008

Vice Mayor Herman made a motion to approve the minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0.

 

MAYOR’S COURT REPORT – November 

 The Mayor’s Court Report for the month of November was presented for review. 

 Councilmember O’Keefe moved to accept the November Mayor’s Court Report. Second by Councilmember Barsky. Motion carried 7-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

 MANAGER’S REPORT – November

 

The Manager’s Report for the month of November was presented for review. 

 Councilmember O’Keefe recommended that perhaps Council could just receive quarterly reports for all of the graphs. Manager Holycross indicated that staff will make some adjustments to the number of times graphic reports were provided. 

 Councilmember Barsky asked about the increasing number of house checks completed by the police department. Was the number of checks becoming a burden on the department? Perhaps the number of house checks could be plotted graphically. 

 Councilmember McGowan moved to accept the November Monthly Manager’s Report Second by Councilmember Barsky. Motion carried 7-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS 

 Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the minutes from the most recent meeting were included in Council’s packet. Councilmember Mershon questioned if the Village Manager had received his review yet. Councilmember Tegtmeyer indicated that the Committee had planned to complete the review in January 2009. 

 Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Foundation’s next meeting would be in January. Councilmember Tegtmeyer thanked individuals who made a contribution to the Foundation. Applications are now available on the website. 

 Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Vice Mayor Herman reported that the Committee recommended continuing to review the possibility of extending sewer services to the properties connected to the package plant on Columbus Road. Manager Holycross indicated that staff was gathering information and would bring that information to Council at the next meeting. 

 Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were several sign approvals. The new fire department building received approval to remove the bay area and add handicap accessibility. Also a home on Burg Street was approved for an addition. 

 Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report. 

 Recreation Commission – (McGowan)

Councilmember McGowan reported that the Commission had not met since Council’s last meeting; however, applications were being accepted for positions on the new Joint Recreation District Board. 

 Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that Mr. Hostetter would be joining the Commission. During 2008, the new process of using door hanger tags and contact with the residents when new trees were planted or removed has proven to be effective. 

 Union Cemetery (Mershon)

No report. 

 

OTHER COUNCIL MATTERS 

 Councilmember Barsky thanked Planner Terry for doing a nice job in presenting issues at the Granville Township Comprehensive Plan hearing. Councilmember Mershon asked why the Village was not holding hearings. Councilmember Barsky indicated that the Comprehensive Plan Steering Committee decided that correcting the issues involving the maps prior to any hearing would be the best course of action. Planner Terry, along with Poggemeyer, was in the process of updating maps and the text. Councilmember Barsky indicated that the public review process could be broken into multiple meetings to review sections of the document, rather than the document as a whole. Meetings could be set in conjunction with the Township as a joint process. 

 Councilmember O’Keefe reported how impressed she was with the enthusiasm of the Granville Area Chamber of Commerce. The group seemed energized. 

 Manager Holycross asked Council their position regarding advertising Commission positions even if the current members expressed an interest in remaining on the Commission. Council concurred to advertise each position. 

 Councilmember Tegtmeyer reported that she had not heard from any Councilmember regarding the Community Capitalism survey. She will keep members abreast of any new developments or information. 

 ADJOURNMENT (10:30pm) 

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 7-0. Meeting adjourned.

Council Minutes December 3, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 3, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

APPROVAL OF AGENDA

 

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried (7-0).   

 

CITIZENS COMMENTS (7:31 pm)

 

Candi Moore, 405 East College Street, Chair of the Bryn Du Commission, provided Council a copy of the Bryn Du Commission’s Annual Report.  The report summarized the activities and work completed at Bryn Du during the past year.  The report also outlined the maintenance priority list which identifies work yet to be completed to the facilities.  The Commission requested $25,000 as an operating budget for 2009 as well as $50,000 for capital improvement projects.  The Commission estimated that their contribution was expected to be $41,000.  In 2008, the Commission completed a major project of repaving the existing parking lot.  For 2009, the Commission decided to work on several smaller projects.  They also intend to apply for grants to complete these projects.  The Commission had already made a presentation to the Granville Foundation for the formal gardens project.  The 2009 projects include refurbishing the outside staircase, electrical work for the Veterans Memorial flagpole, initial work on the formal gardens, game court construction, barn stabilization, and planning for renovation work for the second floor of the Mansion.  Ms. Moore explained that the game courts would be managed and operated by the Granville Rec Commission.

Councilmember O’Keefe asked the status of the fundraising efforts for the Senior Center.  Ms. Moore indicated that in 2008 the Commission attempted to secure a major donor for the project, but were unsuccessful.  The plan for 2009 was to continue fundraising efforts using a more generalized approach.

 

Mayor Hartfield closed Citizens Comments at 7:39pm.

 

PRESENTATIONS

 

Oath of Office

Mayor Hartfield gave the oath of office to Justin Woodyard a newly appointed full-time officer (currently a part-time officer and dispatcher).

 

Broadway Pub – TREX Permit Request

 

Eileen and Jim Arant, 314 Bryn Du Drive, appeared before Council to request Council’s support, in the form of a letter, their purchase of a D5 liquor permit through the TREX permit process.  Mrs. Arant indicated that the first step in this process was a letter of support from the Village Council indicating their support for this request as an economic development project.

 

Councilmember Barsky asked the projected percentage of alcohol sales versus the sale of food or goods and services.  Mrs. Arant indicated about 25% of the profit was from beer sales.  She indicated that she hoped to see increased sales to 35 % to 40% with the D5 liquor permit.  Councilmember Barsky asked the definition of an economic development project.  Mrs. Arant indicated that Village Council would make that determination based on increased tax revenues.

 

Councilmember O’Keefe asked how many additional employees would be added with the D5 permit.  Mrs. Arant indicated fifteen additional employees.  She indicated that she currently has eleven employees.

 

Councilmember McGowan indicated that many residents have asked Council not to allow additional permits in the Village.  Councilmember McGowan felt approving this request for a permit as an economic development project would not be considered by many residents in the Village’s best interest.  Mrs. Arant indicated that Broadway Pub already had a liquor permit, so this new permit would not be bringing in a new alcohol service to the Village.  This permit would allow Broadway Pub to compete with the other Village dining establishments.  Mr. Arant added that patron’s requests were the driving factor in seeking this permit.  Mr. Arant explained that Broadway Pub needed this D5 permit to continue to function.

 

Councilmember O’Keefe asked how this permit would enhance opportunities for local musicians, as indicated in the information provided.  Garret Martin, 665 Ridgeville Road, General Manager, indicated that more groups would be interested in playing at the Pub as sales increased as groups were paid based on the revenue generated while they were performing.  Councilmember O’Keefe asked how the Pub’s handles unruly customers. Mrs. Arant indicated that customers were already asked to leave if they were unruly and that the Pub strictly cards its customers.

 

Vice Mayor Herman stated that the changes being proposed do not seem to constitute an economic development project.  Much of the information requested on the TREX permit application dealt with capital improvements; however, the Broadway Pub application lists no capital improvements.  How would this constitute an economic development project?  Mrs. Arant indicated that not all of the information requested on the application had to be fulfilled.  Councilmember O’Keefe asked Law Director Crites if all information on the application was needed for Council to make a determination.  Law Director Crites indicated that the information requested on the application was required by the Department of Commerce for the Liquor Control Commission to make the decision of whether the transfer was to an economic development project.  Councilmember Tegtmeyer clarified that Council needs to determine if the request constitutes an economic development project.  She also asked if Council’s decision would be precedent setting.  Law Director Crites indicated that it would not set a precedent as Council would consider the information from any additional requests on an individual basis.

 

Councilmember McGowan asked how the number of available permits was determined.  Law Director Crites explained that the process was based upon total population in the municipality.  Mr. Martin added that in order for any additional permits to be added to the existing number, six hundred thirty people need to be included in the Village’s population.

 

Councilmember Mershon asked if different permits were available based on sales.  Mrs. Arant indicated that was not available.

 

Councilmember Barsky asked for clarity regarding what constitutes an economic development project.  Law Director Crites indicated that the information provided by the Liquor Department outlines that definition.  Councilmember Mershon asked a majority vote of Council would be needed to provide a letter of approval from Council.  Law Director Crites indicated in the affirmative.

 

Mayor Hartfield asked if Mrs. Arant needed a decision from Council that evening.  Mrs. Arant indicated that she did not.  Mayor Hartfield indicated that Council would review the information from tonight’s meeting and make a decision at the next meeting.

 

River Road Alternatives and Estimated Costs

 

Mayor Hartfield recused herself from the meeting.

 

Planner Terry provided and reviewed with Council six roadway and utility improvement options, along with the estimated costs, for the River Road area.  Each alternative provided for a variety of options based on several annexation scenarios.  These options can be phased in or completed up front. 

 

  1. Alternative 1

 

Alternative 1 provides for a full service intersection which would align with the existing Mid-Ohio Mechanical access point, with a north-south connector from River Road providing full access to South Main Street away from the River Road / Old River Road intersections.  This alternative was the fifth highest priced alternative for infrastructure costs and the second lowest cost for right-of-way and easement acreage requirements.

 

  1. Alternative 2

 

Alternative 2 provides for a full service round-about aligning with the Mid-Ohio Mechanical access point, with a north-south connector from River Road providing full access to South Main Street away from the River Road / Old River Road intersections.  This alternative was the third lowest priced alternative for infrastructure costs and the fourth highest cost for right-of-way and easement acreage requirements.

  1. Alternative 3

 

Alternative 3 provides for a full service round-about intersection north of the Mid-Ohio Mechanical access point, with a north-south connector from River Road providing full access to South Main Street away from the River Road / Old River Road intersections.  This alternative was the highest priced alternative for infrastructure costs and costs for right-of-way and easement acreage requirements.

 

  1. Alternative 4

 

Alternative 4 provides for a full service round-about aligning with the Mid-Ohio Mechanical access point, with a north-south connector from River Road providing full access to South Main Street away from the River Road / Old River Road intersections.  This alternative was the fourth highest priced alternative for infrastructure costs and the third lowest cost for right-of-way and easement acreage requirements.

 

  1. Alternative 5

 

Alternative 5 provides for a full service intersection with the potential for a future round-about, with a north-south connector from River Road providing full access to South Main Street away from the River Road / Old River Road intersections.  This alternative was the second lowest priced alternative for infrastructure costs and the lowest cost for right-of-way and easement acreage requirements.

 

  1. Alternative 6

 

Alternative 6 provides for realigning the existing Old River Road, with a north-south connector from River Road providing full access to South Main Street away from the River Road / Old River Road intersections.  This alternative was the lowest priced alternative for infrastructure costs and the fifth highest cost for right-of-way and easement acreage requirements.

 

Planner Terry indicated that the round-about options provide for more flexibility and allow for growth.  Planner Terry requested that Council consider the options and select two for staff to present to property owners.  Staff would meet with each property owner to explain how the options would affect their property.  The property owner responses would be compiled and determine property owner’s development timeline. 

 

Councilmember Mershon recommended that Council pick the best possible alternative from a development stand point that will serve the public.  The costs of the development will impact whether property owners participate and/or whether a road would be built.  Property owners, who may want to annex in the near future, may not need construction of the roadways initially.  The right-of-ways could be secured now, based on the alternative selected now, and the costs of development could be passed along to the property owners at the time of development.

Council indicated that whatever alternative was selected should be phased in and reflect the needs of the property owners as well as the community. Vice Mayor Herman opened the meeting to public questions.

 

Ben Barton, 67 Pinehurst Drive, questioned why 1999 aerials were used.  The north-south road runs through his building.  Village Engineer Jerry Turner indicated that GIS aerials from the Licking County Auditor’s website were used. The road could be moved to avoid any existing structures. 

 

Rodger Kessler, 170 Pinehurst Drive, asked why the storm water run-off was diverted into the lake on his property.  Engineer Turner indicated that the smaller lake was used for storm water management and water quality.  A device would be added to clean the water prior to entering the lake.  For an additional $125,000, the water could be diverted into Raccoon Creek. 

 

Mayor Hartfield returned to the meeting and called for a brief recess.

 

2009 Budget Presentation

 

Assistant Village Manager/Finance Director Roberts presented a PowerPoint presentation of the 2009 Village Budget.  She indicated that the presented budget was a draft.  There could be changes to this budget appropriation for employee compensation based on the completion of negotiations.   A printed copy of the presentation will be filed with these minutes.

 

PUBLIC HEARING (9:37pm)

 

            Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio

(continued from the November 19th Council meeting)

 

Barbara Franks, 210 East Maple Street, advised Council that the new codes would put undo financial hardship on Village residents.  She felt the ordinance would require more work for Village staff including the need to hire additional personnel.  Ms. Franks asked Council to refrain from acting on this ordinance during the present economic climate.

Ms. Franks felt the changes in the code would “tighten the noose around taxpayer’s neck.”  The Village was fine currently.  These changes would cause the process to make improvements more demanding and expensive.  These changes take away homeowner’s individuality.  The code updates were “over kill.”

 

 

Dennis Cauchon, 327 East Broadway, indicated that he had specific items regarding the code update.  On page 39, Section 1161.01, regarding the update to the changes to the AROD, any changes to that section should be tabled as the Planning Commission had indicated a need to make changes to the criteria.  Mr. Cauchon felt all changes to this section should be completed simultaneously.

            Mr. Cauchon requested Council review Section 1139.06, page 25, regarding who can file an appeal.  He stated that the changes recommended would limit Village resident’s opportunity to appeal.  A single Councilmember should be able to file an appeal, not a majority of Council, as that could imply that a decision could be predicted.

Mr. Cauchon suggested the following language to read:  “A Village Councilmember, as a representative of community interest, shall have standing to initiate an appeal to Council.”  Mayor Hartfield advised that a single Council member cannot initiate legislation or other Council action according to the Rules of Council.  Mayor Hartfield suggested following the rules of Council requiring, at least, two Councilmember’s participation.  Mr. Cauchon indicated that he did not have a problem with two Councilmembers to initiate an appeal.

 

Jack Thornborough, 13 Donald Ross Drive, took issue with changing the permit application from a Zoning and Architectural Permit to just a Zoning Permit application.  He felt that current application better defined and represented the process.  Planner Terry indicated that many properties were not in the architectural review district and did not require architectural review.  The permit process should reflect the current process of applying for a zoning permit and an architectural review application as needed.  Law Director Crites added that this language also modernized the current code to reflect modern zoning language. 

Mr. Thornborough also requested that Council amend the language in the code regarding standing to allow any community member to speak about any proposed application.  If the issue of standing cannot be changed, he suggested changing the rules of appeal. 

Regarding the update to the changes to the AROD Section 1161.01, he also agreed that any changes to that section should be tabled as the Planning Commission had indicated a need to make changes to the criteria.  Mr. Thornborough felt all changes to this section should be completed simultaneously.

 

Bill Wernet, 347 North Granger Street, thanked staff for cleaning up and tightening the code.  Mr. Wernet had a specific concern regarding Section 1161.01.  He suggested that the language on page 39 regarding the promotion of high character of community development needs more definition and further clarification.  Another issue was regard to the language regarding the protection of real estate from impairment or destruction of value for the general community welfare.  Mr. Wernet felt that language was unclear.  He suggested changing the language to read “protect real estate from impairment or destruction of value, for the general community welfare. 

 

As no one else appeared to speak, Mayor Hartfield closed the public hearing. (10:14pm)

 

Ordinance No. 16-08, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du Mansion, 537 Jones Road

 

Councilmember Mershon recused himself from the meeting.

Candi Moore, 405 East College Street, Chair of the Bryn Du Commission, expressed the Commission’s excitement about this educational art facility.  She summarized several aspects of the lease.  Granville Studio Visual Arts will provide $250,000 of improvements to the Terrace building for five three year terms.  GSVA lease payments will be credited on a monthly basis for the improvements.  The lease was modeled after a previous Village lease for the Old Town Hall.  The Commission sought guidance in developing the lease from a professional real estate broker who had experience with negotiating leases that included improvements. Ms. Moore indicated that the Bryn Du Commission was unanimous in its support for this lease.  She encouraged the Council to support the adoption of the ordinance.

 

Annie Cacciato, 1795 Welsh Hills Road, co-director of the Granville Studio Visual Arts group, thanked Council, Ms. Moore and the Bryn Du Commission for the opportunity to work together.  Ms. Cacciato asked Council to support the approval of the lease ordinance and approve it with the emergency clause.  Ms. Cacciato advised Council that the studio would be a public education building open to everyone to encourage creativity and self-expression through experiential learning.  High quality educational programs would be offered at all skill levels with a gallery to display the works created.  Ms. Cacciato advised that the studio hoped to offer a variety of classes from the dabbler level to skilled artesian level.  The studio was already offering in service training to Granville School District teachers through a program provided by The Ohio State University and Harvard.  The volunteer group has already received its no-profit 501(3)(c) designation.  Ms. Cacciato also requested that Council adopt the lease ordinance with an emergency clause.  She indicated that the renovation project needed to begin by December 4th.  A geothermal heating system and a handicap access ramp needed to be installed prior to inclement weather.  The access ramp will be constructed of asphalt, so the need to move forward as the asphalt plants will be closing soon.  Ms. Cacciato also noted that their grants were subject to the studio opening in January.  Ms. Cacciato advised Council that since their last meeting, twenty additional students had joined various programs.   She further indicated that a 60-day window was needed to complete these major renovations.  Ms. Cacciato requested that Council consider including the emergency clause to the ordinance as a benefit to the studio as well as the community.

 

OLD BUSINESS

 

Councilmember McGowan asked that Ordinance No. 15-08 be discussed next on the agenda for the benefit of the respective parties.  Council was in agreement.

 

Ordinance No. 16-08, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du Mansion, 537 Jones Road, and to declare an emergency was moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Manager Holycross indicated that Council had the most recent lease agreement in front of them.  Councilmember Barsky wanted clarification for the need for the emergency clause.  Ms. Cacciato indicated that there were two issues involving construction and that their Journey program grants through the Ohio Arts Council and the National Department of Education must be submitted for programs in process.  If the opening of the facility were to be pushed back, they grants applications would need to be withdrawn.

 

Councilmember McGowan moved for the approval of Ordinance No. 16-08 as an Emergency measure.  Second by Councilmember Tegtmeyer.

 

Roll call vote on the Emergency: McGowan, O’Keefe, Tegtmeyer, Barsky, Herman, and Hartfield.   Motion carried 6-0. 

 

Roll call vote on adoption of Ordinance 16-08: O’Keefe, Tegtmeyer, Barsky, McGowan, Herman, and Hartfield.   Motion carried 6-0. 

 

Ordinance No. 16-08 and the Emergency is adopted. 

 

Councilmember Mershon returned to the meeting.

 

            Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio

 

Discussion:

Councilmember Barsky asked the Law Director if changing the appeal process to allow two Council members to file an appeal would cause any legal issues.  Law Director Crites indicated that Council could make that change.  Councilmember Barsky would like to amend that section of the code on pages twenty-five and twenty-eight.

Councilmember McGowan moved to table Ordinance No. 15-08.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Ordinance No. 15-08 was tabled.

 

Roll call vote on the tabling of Ordinance 15-08: O’Keefe, Tegtmeyer, Barsky, McGowan, Mershon, Herman, and Hartfield.   Motion carried 7-0. 

 

Ordinance No. 16-08 was tabled. 

 

Councilmember McGowan encouraged Councilmembers and residents to contact Village staff with any questions or comments regarding the ordinance.    

 

NEW BUSINESS

 

Ordinance No. 17-08, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2009, was introduced by Vice Mayor Herman.  Second by Councilmember O’Keefe.

 

Mayor Hartfield set the public hearing for December 17, 2008.

 

Resolution No. 08-47, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2009 with D. Michael Crites and His Law Firm for Services as Law Director and Mayor’s Court Prosecuting Attorney was moved for adoption by Councilmember McGowan.  Second by Vice Mayor Herman.

 

Discussion:

Law Director Crites indicated that there were no changes to the contract or rates from last year.

 

Vote to approve Resolution No. 08-47. Motion carried 7-0.  Resolution No. 08-47 was approved. 

 

Councilmember McGowan excused himself from the remaining portion of the meeting.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of November 19, 2008

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion carried 6-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No Report. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.  Next meeting scheduled for Tuesday, December 9th at 7:00pm.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that three signs were on the agenda for approval, but all three signs were approvals after the fact.  Community residents are still not seeking approvals prior to completing the work.  The Granville Planning Commission meeting originally scheduled for December 22, 2008 has been cancelled.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report. 

 

Recreation Commission – (McGowan)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the minutes from the most recent meeting were in Council’s packet. 

Union Cemetery (Mershon)

No Report

 

OTHER COUNCIL MATTERS

 

Manager Holycross indicated that the Granville Recreation Commission has advised the Village that the Commission was requesting the Village to appoint a member to the forming Joint Recreation District.  The Commission wanted to know how the Village would like to proceed to make that appointment.  The Commission has organized a packet with a job description, press release, and application.  Staff recommended that the Village advertise that position.  Council was in agreement.  Councilmember Tegtmeyer asked if a Village Council member should be the representative.  Law Director Crites indicated that a Councilmember appointment could be considered a conflict of interest.

 

ADJOURNMENT (10:41pm)

 

Councilmember Barsky moved to adjourn the meeting.  Second by Councilmember O’Keefe.  Motion carried 6-0.  Meeting adjourned.

 

 

Council Minutes November 19, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 19, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse CouncilmemberTegtmeyer.  Second by Councilmember O’Keefe.  Motion carried (6-0).

 

The minutes reflect that Councilmember Tegtmeyer arrived at 8:52pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZENS COMMENTS (7:32 pm)

 

Rodger Kessler, 170 Pinehurst Drive, provided Council and the Village Tax Department a CD with 899 newly registered Village voters who would be eligible to pay the 1.5% Village income tax.  Mr. Kessler hoped that Village would send each new resident a letter advising them of their tax paying responsibilities.  

 

Candi Moore, 405 East College Street, Chair of the Bryn Du Commission, reminded Council of the Rendville Art Show at the Mansion this weekend.  Ms. Moore also advised Council that the Commission had prepared a lease that was before Council with the Granville Studio Visual Arts group to rent the Terrace building at Bryn Du for a community art education studio.  Ms. Moore added that this lease was another example of the commitment of the Commission to its mission.  The Granville Studio Visual Arts group brings a unique approach to art education and will be an asset to the Bryn Du Mansion complex and the community. 

Ms. Moore outlined a few aspects of the lease.  Granville Studio Visual Arts will provide $250,000 of improvements to the Terrace building.  GSVA lease payments will be credited on a monthly basis for the improvements.  The lease was modeled after a previous Village lease for the Old Town Hall.  The Commission sought guidance in developing the lease from a professional real estate broker who had experience with negotiating leases that included improvements. Ms. Moore indicated that the Bryn Du Commission was unanimous in its support for this lease.

 

 

 

Annie Cacciato, 1795 Welsh Hills Road, and Kerry Dixon, 2227 Deeds Road, co-directors of the Granville Studio Visual Arts group, thanked Council, Ms. Moore and the Bryn Du Commission for the opportunity to work together.  Ms. Dixon asked Council for to support the approval of the lease ordinance. 

Ms. Dixon advised Council that the studio would be a public education building open to everyone to encourage creativity and self-expression through experiential learning.  High quality educational programs would be offered at all skill levels with a gallery to display the works created.  Ms. Dixon advised that the studio hoped to offer a variety of classes from the dabbler level to skilled artesian level.  The studio had already received funding from grants for the project.  The volunteer group has already received its no-profit 501(3)(c) designation.  Ms. Dixon also requested that Council adopt the lease ordinance with an emergency clause.  She indicated that the renovation project needed to begin by December 4th.  A geothermal heating system and a handicap access ramp needed to be installed prior to inclement weather.  The access ramp will be constructed of asphalt, so the need to move forward as the asphalt plants will be closing soon.  Ms. Dixon also noted that their grants were subject to the studio opening in January. 

 

Ms. Cacciato advised Council that 95% of the studio’s classes were filled based on a January opening date.   She further indicated that a 60-day window was needed to complete that major renovations.  Ms. Cacciato requested that Council consider including the emergency clause to the ordinance as a benefit to the studio as well as the community.

 

Mayor Hartfield closed Citizens Comments at 7:43pm.

 

PUBLIC HEARING (7:44pm)

 

            Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio

 

Barbara Franks, 210 East Maple Street, advised Council that section 1135.01(a)(2) of Ordinance No. 15-08 was ruled illegal per the Westlake vs. Mascot decision in 1991.  She indicated that Council should take a closer look at the language in this section.  Mayor Hartfield indicated that the Law Director would review the decision.

Ms. Franks also indicated that the new codes would put undo financial hardship on Village residents.  She felt the ordinance would require more work for Village staff including the need to hire additional personnel.  Ms. Franks asked Council to refrain from acting on this ordinance during the present economic climate.

Ms. Franks suggested that the Village and newspaper had not provided enough publicity about these recommended changes to the code.  Planner Terry advised that an article appeared in the Granville Sentinel the previous week.

 

As no one else appeared to speak, Mayor Hartfield advised that the public hearing for Ordinance No. 15-08 would be continued to the next Council meeting on December 3, 2008. (7:50pm)

 

OLD BUSINESS

 

            Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio

 

Councilmember Barsky moved to table Ordinance No. 15-08.  Second by Councilmember Mershon.  Motion carried 6-0.  Ordinance No. 15-08 was tabled.

 

            Resolution No. 08-44, A Resolution to Ratify the Decision by the Village Council to Review the Granville Planning Commission’s Decision to Approve an Internally Illuminated Wall Sign for the Certified Oil Company, 466 South Main Street, was moved for adoption by Vice Mayor Herman.  Second by Councilmember McGowan.

 

            Discussion:

Councilmember Mershon asked the purpose of this resolution.  Law Director Crites responded that this resolution was to affirm Council’s motion from the last meeting. 

 

Vote to approve Resolution No. 08-44. Motion carried 6-0.  Resolution No. 08-43 was approved. 

 

NEW BUSINESS

 

Resolution No. 08-42, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was moved for adoption by Councilmember McGowan.  Second by Councilmember Tegtmeyer.

 

Discussion:

Assistant Manager Roberts reported that the bid amount of $119 per ton was down $.50 from last year’s bid from the same supplier.

 

Vote to approve Resolution No. 08-42. Motion carried 5-0.  Resolution No. 08-42 was approved. 

Resolution No. 08-45, A Resolution to Amend Resolution 08-30, Which Expressed the Village’s Intent to Join the Granville Recreation District, by Adopting a Revised Exhibit B was moved for adoption by Councilmember McGowan.  Second by Councilmember O’Keefe.

 

Discussion:

Mayor Hartfield indicated that this resolution was a housekeeping item to maintain “mirror” resolution between the school district, Granville Township and the Village.

 

Vote to approve Resolution No. 08-45. Motion carried 6-0.  Resolution No. 08-45 was approved. 

 

Resolution No. 08-46, A Resolution to Close the Review of a Decision by the Granville Planning Commission to Approve an Internally Illuminated Wall Sign for Certified Oil Company, 466 South Main Street, was moved for adoption by Vice Mayor Herman.  Second by Councilmember McGowan.

 

No discussion:

 

Vote to approve Resolution No. 08-46. Motion carried 6-0.  Resolution No. 08-46 was approved. 

 

Ordinance No. 16-08, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du Mansion, 537 Jones Road, was introduced by Councilmember McGowan.  Second by Councilmember Barsky.

 

Councilmember Mershon recused himself from the meeting.

 

Mayor Hartfield set the public hearing for December 3, 2008.

 

Councilmember Mershon returned to the meeting.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of November 5, 2008

Councilmember O’Keefe made a motion to approve the minutes as amended.  Second by Vice Mayor Herman.   Motion carried 6-0.

 

MAYOR’S COURT REPORT – October

 

The Mayor’s Court Report for the month of October was presented for review.

 

Councilmember McGowan noted that number of cases that were transferred to the Municipal Court.  Mayor Hartfield advised that the increased number of cases was due to individuals requesting diversion.

 

Councilmember O’Keefe moved to accept the October Mayor’s Court Report.  Second by Councilmember Barsky.  Motion carried 9-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – October

 

The Manager’s Report for the month of October was presented for review.     

 

Councilmember Mershon questioned the reduction of total man hours.  Manager Holycross indicated that the department was down one officer.  Manager Holycross indicated that he would check with Chief Mason as to any additional explanation.

 

Councilmember McGowan commented on the increased number of unsecured building calls to Granville schools.  Manager Holycross reported that the Chief would be meeting with school district Business Manager Chuck Dilbone to find a resolution to this continuing problem.  Mr. Dilbone indicated that one main reason for the problem was the number of athletic events that bring students back to the buildings after janitorial staff had left the building.  Manager Holycross indicated he would report back to Council regarding this issue.

 

Councilmember Mershon asked if the officers waited at the buildings for someone to arrive to secure the facility.  Councilmember Barsky indicated that the officer walks through the building and then secures the door. 

 

Councilmember O’Keefe questioned the increase in sick leave hours for the service department.  Manager Holycross indicated that a couple of employees missed multiple days of work which increased the number of sick leave hours.

 

Council was provided a corrected Utilities Report page.

 

Councilmember McGowan moved to accept the October Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No Report.  Next meeting scheduled for Tuesday, November 25th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.  Next meeting scheduled for Tuesday, December 9th at 7:00pm.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that copies of the minutes of the last meeting were included in Council’s packet.  The Planning Commission reviewed one application for re-roofing a structure that was approved.

 

The Planning Commission also reviewed the proposed changes to the contractor and temporary sign code.  The Commission recommended increasing the allowable size of development signage.  Council will receive a copy of the Commission’s recommendations when completed.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.  Next meeting scheduled for Thursday, November 20th at 5:30pm.

 

Recreation Commission – (McGowan)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the fall tree plantings were beginning.  The Commission was also working on the application process for the Tree City award and Growth award.  The Commission discussed an issue regarding a tree planting in the island on Brennan Lane in the Glen at Erinwood subdivision.  There may be an unusual chemical content in the earth in the island that could be causing trees to die after planting.  A new tree was recently planted in the island; however, a resident has requested that a larger caliber tree be planted.  The Commission decided that the cost of the tree planted was equivalent to all other trees planted.  The Commission will replace the tree with a larger tree, if the local homeowners association contributes the balance of any cost above the allowed amount.

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the Union Cemetery Board met on November 18th.  The Board decided to ask the Fannin’s back for up to a four week period.  The Granville Township Trustees may also request their assistance which could decrease their availability.  As the Fannin’s only worked in the cemetery for two weeks last year, revenues exceeded expenses.  If the Fannin’s were to work for the full four week period, expenses may well exceed revenues.

 

OTHER COUNCIL MATTERS

 

Council was provided a packet from Eileen Arant of Broadway Pub requesting Council’s approval for the Pub to purchase a liquor permit that would be transferred from another municipality.  Law Director Crites explained that liquor permits may be transferred from another municipality as a TREX permit when there are no liquor permits of a certain class available locally.  This transfer can only be possible as part of an economic development project.  The Department of Commerce determines if the plan is an economic development project.  Council was asked to decide if they were in support of Broadway Pub’s request as part of an economic development project.  There is specific information that must be provided by the applicant that is used to determine the designation of an economic development project.

 

  1. Architectural & Project Certifications
  2. New Jobs to be Created by Project
  3. Projected Earnings of Project
  4. Projected Tax & Other Revenues Associate with the Business
  5. Financial Investment & Summary
  6. Other

 

This information is submitted to the Department of Commerce for their review and determination.  The Council must make a decision whether to support this request as an economic development project or not to support the request.

 

Councilmember O’Keefe indicated that the suggested events proposed by Broadway Pub were nice, but may not constitute an economic development project.  Councilmember Mershon recommended that Council invite Mrs. Arant and the public to the next meeting.  Vice Mayor Herman asked that Mrs. Arant also provide additional information substantiating the proposed changes as an economic development project.  Mayor Hartfield asked staff to invite Mrs. Arant to the next Council meeting.

 

Councilmember Barsky asked if the information in Council’s packet regarding the February, 2009 renewal of liquor permits related to this issue in any way.  Law Director Crites advised that it did not.  Councilmember Barsky asked if a current liquor permit holder did not renew their permit, would that permit be available.  Law Director Crites indicated in the affirmative. 

 

Vice Mayor Herman asked the Law Director to provide, for Council’s review, an approved TREX permit application.  Law Director Crites indicated that he would attempt to secure such an application.

 

Councilmember O’Keefe reported that a resident spoke to a police officer who was not familiar with all of the deer management hunting zones.  She asked if every officer should have that information.  Manager Holycross answered that not all officers may know where the zones were; however, Chief Mason and Clerk Prasher had that information and could make that information available.

 

Councilmember Barsky asked the reason for the answering machine when calling the police department.  Manager Holycross indicated that the phone tree freed the dispatcher to react to the needs of the officers as well as allowed residents to more efficiently direct their calls to appropriate person.  The dispatcher’s function was to work closely with the officers and respond to emergency calls.  Vice Mayor Herman expressed concern over the use of a phone tree.  He indicated that the residents expect a higher level of service and that callers should be responded to by a person.  Manager Holycross indicated he would speak with Chief Mason and review the issue further. 

 

EXECUTIVE SESSION

            Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Vice Mayor Herman.

 

            Councilmember O’Keefe recused herself from the meeting.

 

Roll call vote:  Barsky, McGowan, Mershon, Herman, and Hartfield

Time in: 8:36pm.  Motion carried 5-0.

 

            Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.Roll call vote:  Barsky, McGowan, Mershon, Tegtmeyer, Herman, and Hartfield. Time out: 9:23 pm.  Motion carried 6-0.

 

ADJOURNMENT (9:25pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 6-0.  Meeting adjourned.

 

Council Minutes November 5, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 5, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.

 

Councilmember O’Keefe made a motion to excuse Councilmembers Barsky, Mershon, and Tegtmeyer.  Second by Vice Mayor Herman.  Motion carried (4-0).

 

The minutes reflect that Councilmember Tegtmeyer arrived at 7:32pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried (4-0).   

 

CITIZENS COMMENTS (7:31 pm)

 

Barbara Franks, 210 East Maple Street, commented on the update to the zoning code ordinance being introduced this meeting.  Ms. Franks indicated that the new codes would put undo financial hardship on Village residents.  She felt the ordinance would require more work for Village staff including the need to hire additional personnel.  Ms. Franks asked Council to refrain from acting on this ordinance during the present economic climate.

            Ms. Franks also commented that her cat has been missing for two weeks.  When she checked with the Granville Veterinary Clinic, she was advised that there were three or four other cats that were also missing.  She advised Council that she felt there was a problem in the Village regarding cat safety and welfare.

 

PUBLIC HEARING (7:36pm)

 

            Ordinance No. 14-08, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road, and Declaring an Emergency

 

No one appeared to speak.  Mayor Hartfield closed the public hearing at 7:37pm.

 

 

 

 

 

 

OLD BUSINESS

 

Ordinance No. 14-08, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road, and Declaring an Emergency was moved for approval by Vice Mayor Herman.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember Tegtmeyer confirmed that the highest, anticipated interest rate would be 7%. Assistant Manager Roberts indicated that the 7% language was specific to the bond.  This resolution refers to the bond anticipation note for one year at a rate of about 4%.  She indicated that last year’s note was for 3.6%.  Assistant Manager Roberts indicated that the bond anticipation note would be structured as a competitive bid to be let on November 18, 2008.  Should the Village not receive any bids, a sale will be negotiated.  Mayor Hartfield confirmed that the balance of the note will be $630,000.  Assistant Manager Roberts indicated in the affirmative.  Mayor Hartfield asked when the proceeds from the sale of the Old Village Hall would be applied to the note.  Assistant Manager Roberts indicated that at the time of the sale of the note, those funds would be applied.  Vice Mayor Herman asked the amount of the original note.  Assistant Manager Roberts indicated the original note was for $1.7 million.  Vice Mayor Herman commented on the success of reducing the debt by $1 million in six years.

 

Vice Mayor Herman moved for the approval of Ordinance No. 14-08 as an Emergency measure.  Second by Councilmember McGowan.

 

Roll call vote on the Emergency: McGowan, O’Keefe, Tegtmeyer, Herman, and Hartfield.   Motion carried 5-0. 

 

Roll call vote on adoption of Ordinance 14-08: O’Keefe, Tegtmeyer, McGowan, Herman, and Hartfield.   Motion carried 5-0. 

 

Ordinance No. 14-08 and the Emergency is adopted. 

 

NEW BUSINESS

 

Resolution No. 08-42, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was moved for adoption by Councilmember McGowan.  Second by Councilmember Tegtmeyer.

 

Discussion:

Assistant Manager Roberts reported that the bid amount of $119 per ton was down $.50 from last year’s bid from the same supplier.

 

Vote to approve Resolution No. 08-42. Motion carried 5-0.  Resolution No. 08-42 was approved. 

 

Resolution No. 08-43, A Resolution to Award the Bid for the Purchase of a Trailer-Mounted Portable Pump, as per Specifications, to ITT W&WW Flygt Dewatering, Inc., and to Authorize the Village Manager to Enter into an Agreement Therefore was moved for adoption by Councilmember O’Keefe.  Second by Vice Mayor Herman.

 

Discussion:

Councilmember McGowan asked how many times a portable pump had been rented in the past.  Wastewater Plant Supervisor Holmquist indicated that he had rented a pump four times in the past five years.  Supervisor Holmquist further explained that when one or more of the four lifts stations on the east side of the Village go down, the remaining stations must also be shutdown depending on which lift station goes down.  This type of situation requires quick access to a pump.  Should the Clear Run Lift Station shut down, as happened in December of 2007, the three other lift stations along Newark-Granville Road must also be shutdown.  A temporary pump has to be secured from Cincinnati.  Any delay in securing a pump could result in any one of those shutdown lift stations overflowing.  Assistant Engineer Brian Coghlan, of Bird and Bull, indicated that the portable pump recommended was a quality machine with a lifespan of twenty years.  The pump would also have multiple uses such as a generator for any of the water or wastewater pumps or to pump water from any area quickly and efficiently.

 

Vote to approve Resolution No. 08-43. Motion carried 4-1.  Resolution No. 08-43 was approved. 

 

Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio was introduced by Councilmember O’Keefe.  Second by Councilmember Tegtmeyer.

 

Vice Mayor Herman recommended that Council set two public hearing dates for this ordinance.  Mayor Hartfield set a public hearing for Ordinance 15-08 for November 19 and December 3, 2008.          

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of October 15, 2008

Vice Mayor Herman made a motion to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion carried 5-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met on October 29th.  The minutes of that meeting were included in Council’s packet if anyone had any questions.  Mayor Hartfield indicated that employee insurance benefits would be changed to a new provider effective December 1st.  She indicated that rates for this coverage would be reduced.  Mayor Hartfield thanked staff for their hard work on this issue. 

 

Mayor Hartfield advised Council that if they had any questions or comments regarding the 2009 budget, please forward those items to staff.  Councilmember O’Keefe indicated that she was interested in including the cost of a generator for the Bryn Du Mansion in the budget.  Vice Mayor Herman asked if the fiscal policy could also be included as part of the budget presentation

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that grant applications should be going out in January 2009 and interested applicants should check the Foundation website.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.  A meeting will be scheduled in the next few weeks.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe indicated that two applications were approved for improvements that had already completed.  Councilmember O’Keefe wondered if residents could be advised that permits were needed prior to initiating most projects.  Mayor Hartfield indicated that items have been posted in the newspaper advising residents of their responsibilities.  Councilmember O’Keefe asked if additional notice could be provided.  Councilmember McGowan wondered if contractors could be contacted.  Manager Holycross indicated that cards could be sent to residents advising them to contact the Planner prior to beginning any project.

 

Councilmember O’Keefe indicated that two sign applications were also approved.  One sign application for Certified was especially noteworthy.  The Planning Commission approved Certified changing the panel on their sign located above the door which was internally illuminated.  Certified will be changing their logo and intended to change their existing signage to reflect the new logo.  Councilmember Tegtmeyer asked if the Planning Commission was satisfied with the request.  Councilmember O’Keefe indicated in the affirmative.  She added that the Planning Commission discussed the internally lighted signage extensively.  Information as to how the sign was originally approved, whether a variance was given by Planning Commission, was not available.  Councilmember O’Keefe quoted Mr. Tim Ryan, Chair of the Planning Commission as follows “that the Planning Commission is not a precedent setting board . . . the current wall sign for Certified Oil Company is already internally illuminated. “  Councilmember McGowan reminded Council that Ross’ IGA was asked to remove their internally lighted sign when they applied to change their signage. 

 

Council asked Acting Law Director Gorry if they had any recourse regarding this decision.  Acting Law Director Gorry reviewed the procedure and advised that under Section 1133.03, Council could review a Planning Commission hearing.  A resolution could be made as the Planning Commission decision was still within the 10-day appeal period. 

 

Councilmember McGowan asked if Council was interested in reviewing the Planning Commission decision.  Vice Mayor Herman indicated that decisions needed to be consistent throughout the Village.  Council indicated their support to review the Planning Commission decision regarding Certified’s internally lighted sign.  Council’s concern was with the illumination of the sign.

 

Councilmember McGowan introduced Resolution No. 08-44 for Council to review the illuminated sign above the door at Certified, 464 South Main Street, to make sure that Council is fair and consistent with them, previous and future applicants to ensure we follow our code.  Second by Vice Mayor Herman.

 

Councilmember Tegtmeyer asked if the intent was to halt the installation of the sign.  Acting Law Director Gorry indicated that the passage of this resolution would not halt the process.  Mayor Hartfield asked the purpose of the review, if progress on the implementation or installation of the sign can not be halted.   Acting Law Director Gorry indicated that the code may not have a provision to address that issue.  Acting Law Director Gorry indicated that he would review the provision tomorrow (November 6, 2008) and advise staff.  Mayor Hartfield asked if this procedure was effective enough to address Council’s intent.  Acting Law Director Gorry indicated in the affirmative.  The resolution, if adopted, would indicate the basis for the review, refer to the pertinent legal provisions, and identify how Council would review the application.  Councilmember O’Keefe asked if Certified would be notified.  Manager Holycross indicated that the Village Planner would contact the applicant. Vice Mayor Herman indicated that this review was important to maintain continuity throughout the community and with the code.

 

Vote to approve Resolution No. 08-44. Motion carried 5-0.  Resolution No. 08-44 was approved. 

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.  A meeting will be scheduled in November.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported the Commission was in the process of organizing a new board.  They will be seeking members in January, 2009.  The annual Senior Dinner would take place on December 13th at St. Edwards Church.  The Commission was also considering re-doing the tennis courts at Bryn Du for a multi-purpose use.   They hope to receive possible grant money to complete the project.

 

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Councilmember Tegtmeyer asked Council if anyone was planning to attend one of the Community Capitalism meetings.  She would forward interested Councilmembers the dates of the meetings. 

 

Councilmember O’Keefe also reported that Dave Bibler of the Licking County Aging Program was planning a fundraising event for the 2009 Senior Levy at Zerger Hall from 4:30 to 7:00pm.  The cost of the event was $10.

 

EXECUTIVE SESSION

            Councilmember McGowan moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Councilmember Tegtmeyer

 

            Councilmember O’Keefe recused herself from the meeting.

 

Roll call vote:  Tegtmeyer, McGowan, Herman, and Hartfield

Time in: 8:37 pm.  Motion carried 4-0.

 

            Councilmember McGowan moved to return to regular session.  Second by Councilmember Tegtmeyer. Roll call vote:  McGowan, Tegtmeyer, Herman, and Hartfield.

Time out: 9:05 pm.  Motion carried 4-0.

 

ADJOURNMENT (9:05pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Vice Mayor Herman.  Motion carried 4-0.  Meeting adjourned.

 

Council Minutes October 15, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 15, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Assistant Law Director Crites.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried (7-0).   

 

PRESENTATION

 

Superintendent Scot Prebles and Treasurer Peg Betts of the Granville Village Exempted School District gave a presentation to Council regarding the upcoming 1.7 mil permanent improvement levy.  Mr. Prebles thanked Council for allotting time hearing the Council meeting for this presentation.  He provided Council with a booklet describing the reasoning and need for the levy request.  The District has established and implemented fiscal best practices such as: a five year facilities and equipment plan, a six year technology plan, a five year textbook adoption plan, a strategic plan outlining anticipated growth in the District, and an energy and physical plan assessment.  The new levy will add $200,000 per year to District funding.  The levy was set as a five year levy to allow the District an opportunity to report back to the community in five years as to the District’s progress.

 

Superintendent Prebles described how the District had been using general fund monies to pay for capital expenditures.  The District will now be separate the general fund monies and spending from capital fund accounts.  Councilmember Barsky indicated her support for keeping these funds separate.

 

Councilmember O’Keefe asked about the possible devaluation of homes in the District.  Treasurer Betts indicated that the levy would not take effect until 2010, and by that time the status of the economic environment may be very different.

 

Mayor Hartfield thanked Superintendent Prebles and Treasurer Betts for taking time from their busy schedules to keep Village Council informed.

 

CITIZENS COMMENTS (7:56 pm)

 

No one appeared to speak.  Mayor Hartfield closed Citizens’ Comments at 7:57pm.

OLD BUSINESS

 

There was no old business.

 

NEW BUSINESS

 

Ordinance No. 14-08, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road, and Declaring an Emergency was introduced by Councilmember McGowan.  Second by Councilmember Barsky.

 

Mayor Hartfield set a public hearing for Ordinance 14-08 for November 5, 2008.

 

Councilmember McGowan asked the need for the emergency declaration.  Councilmember Mershon responded the emergency designation would allow for more flexibility in locating funding sources.

 

Resolution No. 08-41, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was moved for adoption by Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.

 

Discussion:

Councilmember Barsky indicated that she inquired as to the reason for the delay in processing this resolution earlier.  She was advised that the County Commissioners were late in requesting the resolution for 2008, but the Commissioners would initiate the 2009 renewal earlier.  Councilmember Barsky was also advised that Village staff would be sure the 2009 renewal was completed in a timely manner.

 

Vote to approve Resolution No. 08-41. Motion carried 7-0.  Resolution No. 08-41 was approved. 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of October 1, 2008

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Councilmember Tegtmeyer.   Motion carried 7-0.

 

MAYOR’S COURT REPORT – September

 

The Mayor’s Court Report for the month of September was presented for review.

 

Councilmember Tegtmeyer questioned the number of cases being forwarded to Municipal Court.  Mayor Hartfield indicated that a number of defendants were offered the option to participate in diversion programs that were only available through the Municipal Court.  Some defendants may need a public defender.  Councilmember Tegtmeyer asked if sending defendants to Municipal Court added additional costs to the Village. Vice Mayor Herman responded that it did not; however, the Village did not collect any funds had the case remained in Mayor’s Court.

 

Councilmember Tegtmeyer required about the increase in community service hours.  Mayor Hartfield indicated that the increase was the result of two particular cases where community service was deemed an effective deterrent. 

 

Councilmember O’Keefe moved to accept the September Mayor’s Court Report.  Second by Councilmember Barsky.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – September

 

The Manager’s Report for the month of September was presented for review.           

 

Mayor Hartfield asked about the increase number of theft related issues at Denison.  Manager Holycross indicated that he would check with Chief Mason.

 

Councilmember Barsky moved to accept the September Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met on October 6th.  The minutes of that meeting were included in Council’s packet if anyone had any questions.  Councilmember O’Keefe asked if the information provided indicating that the Wastewater Treatment Department’s budget would end 2009 in the red.  Manager Holycross responded, based on current projections, in the affirmative.  He advised that Assistant Manager Roberts would be formulating a rate increase plan.  Vice Mayor Herman asked when the last rate increase was.  Manager Holycross indicated five to seven years ago.  Mayor Hartfield confirmed with Council that the funds from the sale of the old Village Hall should be used to pay down the note for the Bryn Du Mansion.  Council concurred.  The Committee’s next meeting is scheduled for Tuesday, October 28th at 7:00am. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the two applications presented to the Planning Commission at its last meeting were approved.  One resident objected to the location of a proposed generator as it would be too close to his home and would be very noisy.  The Commission approved that application, but would like Council to review the current noise ordinance.

 

The Commission also heard from a sign/billboard company, who was interested in replacing two of their billboards with an electronic digital billboard.  Councilmember O’Keefe indicated that the Barnes Sign Company would be submitting an application.  The Company was advised that several variances would be required.  Councilmember Mershon asked if the Commission seemed receptive.  Assistant Law Director Crites indicated that the Commission had a lot of questions and indicated that detailed information would be needed above submission of an application. 

 

Assistant Law Director Crites also indicated that she questioned whether an application was needed each time the company changed the advertisement on the billboard.  She would be reviewing the code and advise the Commission.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the winter programs were set.  He also advised that the resolutions of support for the Joint Recreation District were all passed.

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Councilmember Barsky reported on the results of the Comprehensive Plan Steering Committee meeting.  She indicated that the meeting minutes were in Council’s packet.  Councilmember Barsky advised that the maps provided by Poggemeyer would require a number of changes.  Regarding changes to the text, she reported that there were many editorial changes and several items that would require additional clarification.  Jim Murr, Township Board of Zoning Appeals member, suggested replacing the idea of a traditional neighborhood town center with the hamlet concept so as not to encourage development areas that would compete with downtown Granville. 

 

Councilmember Mershon asked if the Township Trustees were provided with the recommendations made at this meeting.  Councilmember Barsky indicated that Mr. Murr would be following up with the Trustees.  Councilmember Barsky asked that Village staff also forward the recommended changes to the Trustees. 

 

Manager Holycross indicated that Village staff would be helping to make the necessary changes to the text and maps.

 

Councilmember Mershon questioned if these changes needed to be made prior to the public hearing.  Councilmember Barsky indicated that the changes recommended should be made prior to presenting the Comprehensive Plan to the public to present the best possible plan.

 

Councilmember Tegtmeyer advised that Steve Laymen was offering Council an opportunity to become involved with the Licking County Chamber and the Port Authority in a possible economic development program called Community Capitalism.  The program was based on the results of a program in Kalamazoo, Michigan.  The Chamber has copies of a book that outlines the success of this program.  Four Councilmembers indicated their interest in reviewing the book.  Councilmember Tegtmeyer indicated that she would contact the Chamber and pick up copies of the book.

 

Councilmember Mershon questioned staff as to the status of various issues in the Village.

 

  1. Infrastructure cost study for River Road – Manager Holycross indicated that staff was reviewing the most recent numbers provided by the Village Engineer and hoped to have the study available to Council in November.
  2. Leash Law – Manager Holycross indicated that staff would be looking into the need for additional legislation in the Village and surrounding community’s laws.  Those findings would be discussed with the LSSU Committee.
  3. Crosswalks/Signage in the Glen at Erinwood – Manager Holycross indicated that Engineer Turner and Service Director Hopkins were in the process of reviewing possible solutions and formulating a recommendation, design and cost estimates.  The Church will also need to be consulted. Crosswalks will be added to Longford Drive and across Jones Road.
  4. Traffic Calming Policy – Manager Holycross indicated that a traffic calming policy had been compiled earlier.  Staff will be reviewing that policy and making a presentation to the LSSU Committee later this fall.
  5. Laminate trial crosswalk – Manager Holycross indicated that an order was being prepared and the crosswalks would be installed shortly.
  6. Single Trash Hauler – Councilmember Mershon asked if staff was in discussion with the Township Trustee about a single trash hauler.  Manager Holycross indicated that he had spoken with Trustee Sargent and indicated that the Village would be interested in receiving information regarding rates and survey results.

 

ADJOURNMENT (8:47pm)

 

Councilmember Tegtmeyer moved to adjourn the meeting.  Second by Councilmember McGowan.  Motion carried 7-0.  Meeting adjourned.

Council Minutes October 1, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 1, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).   

 

CITIZENS COMMENTS (7:32 pm)

 

No one appeared to speak.  Mayor Hartfield closed Citizens’ Comments at 7:33pm.

 

OLD BUSINESS

 

  1. , A Resolution to Adopt Financial Policies for the

      Village of Granville

 

This resolution was tabled at the September 3, 2008 Council meeting.  Councilmember O’Keefe moved to remove Resolution No. 08-36 from the table.  Second by Vice Mayor Herman.  Motion carried (7-0).

 

Councilmember Tegtmeyer moved for the adoption of Resolution No. 08-36.  Second by Councilmember Barsky. 

 

Discussion:

Councilmember Tegtmeyer and staff provided Council with suggested language to include in the Non-Profit section of the financial policy.  She also indicated that this language would provide for a less burdensome method for small non-profits especially.  Councilmember Mershon indicated his agreement with the newly proposed language.  Councilmember Tegtmeyer indicated that the IRS has implemented a newly revised policy requiring all non-profits to complete a 990 tax report.  Organizations, earning less than $25,000 per year, will be able to use a 990EZ or a 990N.  Councilmember O’Keefe asked how many non-profit groups were funded by the Village.  Manager Holycross indicated that the Senior Fellowship and Granville Recreation Commission were generally the main recipients, and often that support came in the form of in-kind donations.

 

Mayor Hartfield indicated that the language regarding “Visible Value” was changed by the Committee to “Recognizable Value.”  Councilmember Mershon asked for a definition of the new language.  Councilmember Tegtmeyer defined “Recognizable Value” as expending resources for items that provide for the greatest good, affect a large number of residents, or show the community evident value for their dollar.  Councilmember Mershon indicated that his concern was that funding would be focused on just one area i.e. the downtown, as the downtown area was more visible to a greater number of residents.  He indicated his agreement with the intent of the current language. 

 

Councilmember Barsky asked that Council be provided with a final copy of the Fiscal Policy.  Councilmember Tegtmeyer asked if staff could provide feedback as to the usefulness of the policy over the next six months.  Vice Mayor Herman indicated that staff report both useful information as well as problems with any areas of the policy.  Manager Holycross indicated that staff would keep Council advised; however, the Fiscal Policy currently reflects methods currently used by staff in the day-to-day operations of the Village.

 

Vote to approve Resolution No. 08-36. Motion carried 7-0.  Resolution No. 08-36 was approved. 

 

NEW BUSINESS

 

Resolution No. 08-39 A Resolution Indicating Intent to Join the Granville Recreation District was moved for adoption by Councilmember McGowan, Second by Councilmember Barsky.

 

Councilmember O’Keefe recused herself from the meeting as she is the Director of the Granville Fellowship and receives funding from the Granville Recreation Commission.

 

Kraig Koester and Dena McKinley were in the audience to answer Council’s questions or to provide additional information.

 

Discussion:

Vice Mayor Herman asked if this resolution was the same as the resolution presented to the Granville Township Trustees and the Granville Exempted Village School District.  Mr. Koester answered in the affirmative. 

 

Councilmember Barsky asked if the Rec Commission had answered the questions posed by the Granville Township Trustees.  She also indicated that she would like to know any questions posed by the School District.  Councilmember Barsky and Mershon indicated that they would like to see the questions posed by the Trustees and the Rec Commission responses. Ms. McKinley indicated that the School Board’s concerns involved coaching philosophies and the use of school facilities.  The Township Trustees requested budget information for years 2008, 2009 and 2010, number of GRD Board members, why two directors and possible future goals.  Ms. McKinley indicated that the GRC had not received a response from the Trustees regarding the responses provided by the Rec Commission. (A copy of the Granville Township Trustee questions and Rec Commission answers were provided to Council.) 

 

Mayor Hartfield asked the course of action should the Township Trustees not agree to participate.  Ms. McKinley indicated that a joint recreational district can be formed with only two members; however, she anticipated that if the Trustees would not participate, the process would probably not proceed.

 

Councilmember Mershon asked if the financial information forwarded to the Granville Township Trustees could be forwarded to Village Council as well.  Ms. McKinley indicated in the affirmative.

 

Ms. McKinley indicated that the School District had made minor changes to their Exhibit C.  The changes involved limiting the time period legal assistance would be provided to the JRD and the development of an agreement defining use and liability issues related to property and facilities.  Council determined that the Village resolution and exhibits should be the same as those passed by the School District.  Councilmember Barsky suggested that the Village forward all information discussed at this meeting to the Township Trustees prior to their vote. 

 

Councilmember Mershon moved to modify Exhibit A of Resolution No. 08-37 to remove “and operation” from the fourth bullet point, add a fifth bullet point that reads “Develop a separate written agreement between the District and the Joint Recreational Board which defines terms, use and liability as related to property, facilities, and equipment” and replace the existing Exhibit C with the updated version passed by the Granville School District.  Second by Councilmember McGowan.

 

Vote to approve the modification to Exhibit A and C of Resolution No. 08-39. Motion carried 6-0.  Vote to approve the amended Resolution No. 08-39. Motion carried 6-0.   Resolution No. 08-39 was approved. 

 

Resolution No. 08-40, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemical was moved for adoption by Councilmember Barsky.  Second by Councilmember Mershon.

 

Discussion:

Mayor Hartfield asked if this resolution was an annual housekeeping item.  Manager Holycross indicated in the affirmative.

 

Vote to approve Resolution No. 08-40. Motion carried 7-0.  Resolution No. 08-40 was approved. 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 20, 2008

 

Councilmember McGowan moved to remove the August 20, 2008 minutes from the table.  Second by Councilmember Barsky.  Motion carried 7-0.

 

Councilmember McGowan made a motion to approve the minutes.  Second by Councilmember Barsky.   Motion carried 5-0.

 

Regularly Scheduled Meeting of September 3, 2008

 

Councilmember Barsky moved to remove the September 3, 2008 minutes from the table.  Second by Councilmember O’Keefe.  Motion carried 7-0.

 

Councilmember Barsky made a motion to approve the minutes.  Second by Councilmember O’Keefe.   Motion carried 4-0.

 

Regularly Scheduled Meeting of September 17, 2008

 

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Councilmember Tegtmeyer.   Motion carried 4-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met on September 22nd.  The minutes of that meeting were included in Council’s packet if anyone had any questions. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember O’Keefe reported that the LSSU Committee met on September 23rd.  The minutes of that meeting were included in Council’s packet.  Mayor Hartfield asked if the issue involving dogs at large in the Fern Hill subdivision was the incident that generated the discussion of updating legislation regarding lease laws.  Councilmember O’Keefe indicated that indeed that incident started the discussion.  During the LSSU Committee meeting, the members were split two to one for additional legislation requiring dogs to always be on lease, rather than in control as the present law states. 

 

Councilmember Mershon asked if the Committee considered legislation regarding vicious or dangerous dog laws.  Vice Mayor Herman indicated that the Committee discussed that type of legislation, but there was no support for such action. 

 

Manager Holycross indicated that the Committee voted two to one to ask staff to develop additional lease law legislation, but wanted to gauge Council’s support first prior to staff pursuing the issue further. 

 

Councilmembers O’Keefe and McGowan indicated that they believed dogs should be on lease all of the time to help prevent any potential problems.  Vice Mayor Herman indicated that as there have been no problems to date, the in control policy was sufficient.

 

Councilmember Mershon suggested and Council concurred that staff should determine if there was a need for increased legislation in the Village and also what other municipalities may be doing.

 

Councilmember Mershon asked Manager Holycross the status of the April request by Erinwood residents for the Village to provide possible suggestions for speed and cut-through issues in their neighborhood.  Manager Holycross indicated that Village staff met with the residents after the Village completed a speed study of the area.  The residents were advised that stop signs could not be installed as they were prohibited to be used for speed control by the Ohio Manual for Uniform Traffic Control Devices.  The Police Department’s speed tracking indicated that there was not a speed problem in the area and cut-through traffic was very limited.  Councilmember Mershon asked if crosswalks could be added.  Manager Holycross indicated that he thought crosswalks currently existed, but he would check the neighborhood and check the resident’s original request.  Staff advised the homeowners that there were few solutions that could be recommended when speed was not an issue and little cut-through traffic.  Manager Holycross indicated that in discussions with traffic engineer Doyle Clear, he suggested the Village adopt a traffic calming policy that could set perimeters as to when signage, signals, or speed humps could be implemented.  

 

Councilmember McGowan indicated that the Committee also discussed the possibility of burying electric lines.  The Committee knew the cost could be prohibitive; however, it was suggested that perhaps the Village could set aside funds for such a project. 

 

Councilmember McGowan advised that there was also discussion of the Village purchasing a generator that could power a neighborhood in the event of electrical outage.  Staff would be researching the viability of such a proposal.  Purchasing a generator for the Bryn Du Mansion was also suggested, which could permit that facility to be used as an emergency shelter. 

 

Councilmember McGowan reported that staff would look into offering WiFi to Village residents through the Village Office in the event of emergency scenarios. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that at the last Planning Commission meeting two renovation projects were approved.  The Commission also completed its review of the proposed zoning amendments.  The Commission will review the final draft at its next meeting.  She also indicated that the Commission had difficulty with the definitions regarding the Architectural Review Overlay District.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the winter programs were set and participation was increasing.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that Chairman Jim Siegel resigned from his position on the Tree & Landscape Commission effective the end of 2008.  Vice Mayor Herman asked staff to produce a resolution of appreciation.  Councilmember McGowan suggested planting a tree in Mr. Siegel’s honor.

 

Union Cemetery (Mershon)

Councilmember Mershon indicated that there was a little damage to a few trees in the cemetery.  He indicated that any help in moving branches to the street would be appreciated.

 

OTHER COUNCIL MATTERS

 

ADJOURNMENT (8:40pm)

 

Councilmember O’Keefe moved to adjourn the meeting.  Second by Councilmember McGowan.  Motion carried 7-0.  Meeting adjourned.

 

Council Minutes September 17, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 17, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Assistant Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmembers McGowan, Mershon and Vice Mayor Herman.  Second by Councilmember O’Keefe.  Motion carried (4-0) 

 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (4-0).    

 

CITIZENS COMMENTS (7:33 pm)

 

Shawn Bice, 2845 Newark-Granville Road, spoke in support of Council’s interest in expanding the Village’s pathway system.  He indicated his support of the Pathway Survey.  He was specifically interested in seeing the Newark-Granville Road pathway extended to the Westwood subdivision entrance.  He explained that the pathway currently ends in a high traffic area and requires cyclists and pedestrians to walk along Newark-Granville Road causing a potentially dangerous situation.  Mr. Bice also provided Council with a petition signed by local residents who support the extension of this pathway. 

 

Mr. Bice also requested that the Village look into adding signage where the entrance/exit of the Granville Golf Course and the sidewalk meet.  He indicated that, while cycling, he collided with a car at that location.  Councilmember O’Keefe questioned if a caution sign should be place along the sidewalk area.

 

Mayor Hartfield closed Citizens’ Comments at 7:45pm.

 

OLD BUSINESS

 

  1. , A Resolution to Adopt Financial Policies for the

      Village of Granville

 

This resolution was tabled at the September 3, 2008 Council meeting.  Mayor Hartfield indicated that the Economic, Finance and Personnel Committee had not completed reviewing the suggestions provided by Councilmember Mershon.  It was recommended by staff that the resolution remain tabled.

 

  1. , A Resolution to Authorize the Village Manager to Advertise for Bids for a Trailer-Mounted Portable Pump

 

A motion to remove Resolution No. 08-37 from the table was made by Councilmember O’Keefe.  Second by Councilmember Barsky. 

 

Discussion:

Manager Holycross indicated that Council had tabled this resolution at their last meeting to obtain additional information as to the need for this expenditure.  Manager Holycross explained that the purpose of this equipment was to provide an extra margin of safety during emergency situations.  He advised Council that Wastewater Supervisor Erik Holmquist and Assistant Village Engineer Brain Coghlan were in attendance and available to answer questions.

 

Councilmember O’Keefe asked Supervisor Holmquist how many times rental pumps had been needed during the past five years.  Mr. Holmquist indicated that he has needed at least six pumps during the past five years, with four pump rentals in the last two years.  Supervisor Holmquist explained that having access to a portable pump would provide immediate relief for emergency situations.  Sometimes the process to secure a rental pump can take up to twenty-four hours, while securing emergency service repairs can take up to several days. Councilmember O’Keefe asked if the Village’s current equipment needed replaced.  Manager Holycross indicated that staff will be developing a facility study to analyze the status and needs of our utility system.  This study will outline any needed capital improvements to our sanitary sewer and water systems over the next five to ten years.  Assistant Engineer Coghlan indicated that emergency situations cannot always be addressed as quickly as expected, but having access to a portable pump could ensure that pumps would continue pumping.

 

Vote to approve Resolution No. 08-37. Motion carried 4-0.  Resolution No. 08-37 was approved. 

 

NEW BUSINESS

 

Resolution No. 08-38, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was moved for adoption by Councilmember Barsky.  Second by Councilmember Tegtmeyer.

 

Discussion:

 

Manager Holycross explained that this resolution was an annual formality to certify the tax millage rates for the county.

 

Vote to approve Resolution No. 08-38. Motion carried 4-0.  Resolution No. 08-38 was approved. 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 20, 2008

Regularly Scheduled Meeting of September 3, 2008

 

 

Councilmember Barsky made a motion to table the minutes from August 20, 2008 and September 3, 2008 as there was not a quorum.  Second by Councilmember O’Keefe.   Motion carried 4-0.

 

MAYOR’S COURT REPORT – August

 

The Mayor’s Court Report for the month of August was presented for review.

 

Councilmember Tegtmeyer questioned if there was anything additional that could be done to reduce the excessive speed on James Road.  Mayor Hartfield explained that continued enforcement may eventually help reduce speed.  However, it may take time.  Mayor Hartfield explained that fines were based on speed as well as repetitive offences.  Manager Holycross indicated that the Police Department would continue to maintain a visible presence. 

 

Councilmember O’Keefe moved to accept the August Mayor’s Court Report.  Second by Councilmember Tegtmeyer.  Motion carried 4-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – August

 

The Manager’s Report for the month of August was presented for review.       

 

Councilmember Barsky asked about the status of working with each school regarding unsecured buildings.  Manager Holycross indicated that Chief Mason was currently meeting with each school administrator to resolve the number of incidents. 

 

Councilmember O’Keefe asked if the Village was doing anything to reduce fuel consumption.  Manager Holycross indicated that a graphic representation was provided in Council’s packet depicting fuel consumption over the past two years.  The report showed a reduction in consumption.  The Chief has implemented a program to increase officer foot patrols and a variety of measures to reduce fuel consumption.

 

Councilmember Barsky questioned the decrease in income tax revenues.  Manager Holycross indicated that the Granville Village Exempted School District did not send in their payroll tax receipts until the first of September.  September’s revenue will reflect that deposit.

 

Councilmember Barsky moved to accept the August Monthly Manager’s Report   Second by Councilmember Tegtmeyer.  Motion carried 4-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)  

Mayor Hartfield reported that the EFP Committee met on September 8th.  The minutes of that meeting were included in Council’s packet if anyone had any questions.  The Committee discussed three of the five issues raised by Councilmember Mershon.  The remaining two issues will be discussed at the next meeting.  The Committee’s September 15th meeting was cancelled due to the wind storm.  The Committee’s next meeting is scheduled for Monday, September 22nd at 7:00am. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The Committee’s next meeting is scheduled for Tuesday, September 23rd at 5:30pm.  Mayor Hartfield asked if the Committee would address the issue of providing a crosswalk between Spring Hills Baptist Church and the Bryn Du Mansion, the intersection of Jones Road and Newark-Granville Road.  Manager Holycross indicated that he would also have the engineers analyze the intersection for the best and most feasible solution.  Councilmember Tegtmeyer suggested looking at a crosswalk for Welsh Hills School also.  Manager Holycross advised that the Pathway Plan Survey was designed to address several options for crosswalks along Newark-Granville Road.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe provided a response to Councilmember Mershon’s question as to why a change of use within the same category was required to be reviewed by the Planning Commission.  The change of use from a furniture store to a retail clothing store had different requirements regarding parking compliance.

 

Councilmember O’Keefe also indicated that the Planning Commission had several questions regarding their review of the amended zoning ordinances.  They requested clarification regarding issues involving the Architectural Review Overlay District including what constituted a phase in the Village’s history (section 1161.01) and the requirement that plans protect and enhance examples of the physical surroundings in which past generations lived (section 1161.02(d)). Planner Terry will provide examples of other historic district’s codes for possible recommendations.

 

Councilmember Tegtmeyer asked if this code updated would include any clarification regarding “green” issues.  Councilmember Barsky indicated that this code update had been in process for the past four years.  Perhaps an amendment could be added or “green” issues be included in upcoming code revisions. 

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky asked if there were not outstanding issues for the Planning and Zoning Committee to address.  Manager Holycross indicated that the property maintenance ordinance and sign code ordinance were awaiting review by the Planning Commission.   The Planning & Zoning Committee will need to meet to finish the final review of the Comprehensive Plan.  Manager Holycross indicated that he was in the process of setting a date for that review.  Staff reviewed the text portion and was in the process of reviewing the maps.  Councilmember Barsky indicated that Granville Township hoped to see the process move forward quickly.

 

Recreation Commission – (McGowan)

No Report

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Tree & Landscape Committee was making decisions regarding location and tree specie for the fall tee planting.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield thanked staff for the great work during this week.  Manager Holycross indicated that the water department, wastewater department, service department and fire department provided quick response to the events of Sunday evening.  They have worked diligently and quickly to resolve many issues related to the storm.  Manager Holycross indicated that he provided Council with an article that outlined that difficulties involved in completing repairs related to this storm.  He also indicated that AEP advised that 90% of their customers should have power by Saturday night. 

 

Councilmember O’Keefe suggested that the Village look into purchasing a generator for the Bryn Du Mansion so it could be used as an emergency shelter.  Manager Holycross indicated that staff would check into that suggestion further. 

 

Councilmember Barsky reported on the Ohio Job Ready Sites review.  She indicated that Granville Township provided a letter to the review board as part of their presentation with the Village of Granville listed as the preferred provider of water and sewer services.  The presentation went well with the venture being depicted as a joint community venture.  The decision is expected by November 10, 2008.

 

Manager Holycross indicated that Ben Barton had contacted the Village regarding damage to Sugar Loaf.  Mr. Barton indicated that the storm had caused extension damager.  Manager Holycross explained that the park was now closed.  Mr. Barton indicated that the foundation will fund cleaning up the area.  Councilmember Tegtmeyer expressed concern that park neighbors be kept informed of activities in and around the park.

 

Assistant Engineer Brian Coghlan advised Council of an approaching an October 1st deadline to submit an application to the Ohio Water Pollution Loan Fund for possible funding for two wastewater projects:  an airline project and an UV project.  This application would not put the Village under any obligation, but allow funds to be earmarked to qualifying entities.  This application would provide the Village with an option to possibly fund these projects. 

 

Councilmember Tegtmeyer moved for the approval of the Granville Village Council to submit an application to the Ohio Water Pollution Loan Fund for the program year 2009 and for the Village Manager to execute all necessary forms and documents related to that application.  Second Councilmember O’Keefe.  Motion carried 4-0.

 

ADJOURNMENT (8:40pm)

 

Councilmember Barsky moved to adjourn the meeting.  Second by Councilmember O’Keefe.  Motion carried 4-0.  Meeting adjourned.

Council Minutes September 3, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 3, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:36 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross, and Assistant Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmembers McGowan, Tegtmeyer and Vice Mayor Herman.  Second by Councilmember O’Keefe.  Motion carried (4-0) 

 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (4-0).    

 

CITIZENS COMMENTS (7:38 pm)

 

No one appeared to speak.

Mayor Hartfield closed Citizens’ Comments at 7:38pm.

 

PUBLIC HEARING (7:39pm)

 

  1. , An Ordinance Adopting Permanent Zoning (Open Space District ) for the 514 +/- Acres that were Annexed into the Village in 2007

 

No one appeared to speak.

Mayor Hartfield closed the public hearing for Ordinance No. 12-08 at 7:39pm.

 

OLD BUSINESS

 

  1. , An Ordinance Adopting Permanent Zoning (Open Space District) for the 514 +/- Acres that were Annexed into the Village in 2007

 

No discussion.

 

Roll call vote to approve Ordinance 12-08: Barsky (yes), Mershon (yes), O’Keefe (yes), Hartfield (yes).  Motion carried 4-0. 

 

NEW BUSINESS

 

Resolution No. 08-36, A Resolution to Adopt Financial Policies for the Village of Granville was moved for adoption by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion:

Councilmember O’Keefe indicated that she had several questions regarding the fiscal policy.  Her first question was how the various fund balances and percentages were determined.  Manager Holycross explained that these amounts reflected existing expenditures for each fund.  Mayor Hartfield indicated that the policies outlined in this document represent policies currently being utilized by Village staff.  This overall policy documents those procedures.

 

Councilmember O’Keefe questioned if the budget process outlined was the process currently being utilized and followed.  Manager Holycross indicated in the affirmative and added that the EFP Committee would be receiving salary information at the next meeting.

 

Councilmember O’Keefe asked if there were any grant requests currently being solicited.  She also questioned the status of the Cherry Valley Road corridor project.  Manager Holycross indicated that the grant for the extension of water along South Main Street was the only grant application currently being pursued.  Mayor Hartfield indicated, that the request to release the $2 million for the environmental study for the Cherry Valley Road intersection as part of the Columbus – Pittsburgh Corridor, was still underway.

 

Councilmember O’Keefe asked if the ten percent debt service against the total operating revenue was standard.  Manager Holycross indicated that the Village was generally well below that percentage.  The ten percent figure represents a statutory limit.

 

Councilmember Barsky thanked staff for their work in compiling this policy and the Committee’s work in reviewing the policy.

 

Councilmember Mershon indicated that there were several items that he thought could be improved or changed. 

 

  1. Development of compensation standards.  Councilmember Mershon asked if Council wished to designate specific municipalities or organizations to specify as standards to maintain comparable compensation levels.

 

  1. Councilmember Mershon suggested reducing the number of years projected for the operational plan from five to three.

 

  1. Councilmember Mershon also suggested reducing the reserve balance of 15% per fund to possibly a total of 15% across the board for all funds.  Funds could then be moved between accounts, if needed.  Councilmember Mershon suggested that perhaps 15% was too large of a reserve to maintain overall.

 

  1. The non-profit support section is too vague.  Councilmember Mershon suggested adding language indicating that the Village would provide financial support to organizations which could deliver services in lieu of the Village delivering those services.  He also suggested providing the funds through a contract that identifies the deliverables.  Councilmember Mershon suggested removing the costly audit requirement by perhaps providing a financial summary of how funds were dispersed.

 

  1. Visible Value – Councilmember Mershon indicated that he had a problem with Visible Value being the second most important criterion of identifying projects for inclusion in the Capital Improvement Plan.  Councilmember Mershon suggested that if the criteria were listed in order of importance, Visible Value should be listed last, or remove the ranking process completely.

 

Several Councilmembers recommended that the resolution be tabled and refer the policy back to the EFP Committee to review these suggestions.

 

Councilmember Barsky moved to table Resolution No. 08-36 for the EFP Committee to review the Fiscal Policy.  Second by Councilmember O’Keefe.

 

Councilmember O’Keefe moved to withdraw the motion to adopt Resolution No. 08-36.  Second by Councilmember Barsky.

 

Vote to withdraw the motion on Resolution No. 08-36. Motion carried 4-0.  Motion to adopt Resolution No. 08-36 was withdrawn. 

 

Vote to table Resolution No. 08-36. Motion carried 4-0.  Resolution No. 08-36 was tabled. 

 

Resolution No. 08-37, A Resolution to Authorize the Village Manager to Advertise for Bids for a Trailer-Mounted Portable Pump was moved for adoption by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

Discussion:

Manager Holycross explained that the purchase of this pump would allow the Village to respond more quickly to critical situations.  Currently pumps must be rented and brought to the Village when emergency situations arise.

 

Councilmember Mershon asked how many times pumps have been rented and at what cost to the Village.  Manager Holycross indicated that he was only aware of the incident this past December, 2007 when an additional pump was rented at a cost of several thousand dollars over a ten day period.  Councilmember O’Keefe asked how long it takes for staff to secure a pump.  Manager Holycross indicated two to three hours; however, incidents that occur over a holiday require a longer wait.

 

Councilmember Mershon asked if an incident like the one this past winter could occur again.  Manager Holycross indicated that new piping was installed that allows emergency discharge to flow into the existing pipe rather than an alternate pipe, as was the case in December, 2007.  Councilmember Mershon stated that the expenditure does not make sense for the limited usage proposed for the equipment.  Councilmember O’Keefe questioned if the money used to purchase the portable pump would be better spent on infrastructure improvements.

 

Councilmember Barsky asked the current age of the Village’s existing pumps.  Manager Holycross indicated that the current pumps vary in age.  He indicated that  this equipment had been on Utility Director Holmquist’s capital improvement list for several years.  Councilmember Mershon asked if the Village had back up pumps to replace existing pumps when equipment breaks down.  Manager Holycross indicated that the Clear Run Substation had two pumps, but both pumps failed this past winter.

 

Councilmember O’Keefe asked if a portable pump was typical equipment for a community our size.  Manager Holycross indicated that Granville has more lift stations than most communities our size.  Councilmember O’Keefe suggested approving the resolution to gather bids, but seeking additional information.  Mayor Hartfield suggested approving the resolution, but ask staff to provide additional data to further explain the need for the equipment.  Councilmember Barsky asked if staff could also provide historical data regarding the number of times pumps have been rented by the Village.

 

Councilmember Mershon moved to table Resolution No. 08-37.  Second by Councilmember Barsky.

 

Councilmember Barsky moved to withdraw the motion to adopt Resolution No. 08-37.  Second by Councilmember O’Keefe.

 

Vote to withdraw the motion on Resolution No. 08-37. Motion carried 4-0.  Motion to adopt Resolution No. 08-37 was withdrawn. 

 

Vote to table Resolution No. 08-37. Motion carried 4-0.  Resolution No. 08-37 was tabled. 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 20, 2008

 

Councilmember Barsky made a motion to table the minutes from August 20, 2008 as there was not a quorum.  Second by Councilmember Mershon.   Motion carried 4-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)  

The Committee’s next meeting is scheduled for Monday, September 8th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.

 

Planning Commission – (O’Keefe)

Mayor Hartfield indicated the minutes from the most recent Planning Commission meeting were included in the Council packet.  She also indicated that the Planning Commission meetings were very efficient and organized. 

 

Councilmember Mershon asked why a change of use with Planning Commission approval was needed for the property located in the two hundred block of East Broadway (formerly Cherry Traditions). He indicated that the property was changing business types within the same category.  Assistant Law Director Crites indicated that Planner Terry explained the need for Planning Commission approval at the meeting, but she was unable to recall the explanation.  Staff indicated that the reasoning would be provided to Council.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.

 

Recreation Commission – (McGowan)

No Report

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield advised that the Tri-City Bike Ride would be originating in Granville this year on Saturday, September 27th from 1:30pm to 4:30pm.

 

ADJOURNMENT (8:23pm)

 

Councilmember Mershon moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 4-0.  Meeting adjourned.

Council Minutes August 20, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 20, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.

 

Councilmember Barsky made a motion to excuse Councilmembers O’Keefe and Tegtmeyer.  Second by Vice Mayor Herman.  Motion carried (5-0) 

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (5-0).   

 

CITIZENS COMMENTS (7:32 pm)

 

No one appeared to speak.

Mayor Hartfield closed Citizens’ Comments at 7:33pm.

 

PUBLIC HEARING (7:34pm)

 

 

John Grauer, 126 Glyn Tawel, questioned if the survey was provided to the Bryn Du residents as well as the Colony residents and if the study would also include Bryn Du.  Kevin O’Connor, of Geotechnical Consultants Inc., indicated that the well borings would be concentrated in the areas where the survey results showed the largest number of properties with excessive water problems. Mr. Grauer suggested that the surveys be sent again to include everyone in Bryn Du.  Manager Holycross indicated that a survey was sent to all Bryn Du residents and Colony residents.  Councilmember Mershon asked if 126 Glyn Tawel was east or west of Bryn Du Drive.  Mr. Grauer indicated that he lived west of Bryn Du Drive.

 

Jamie Rose, 202 Bryn Du Drive, indicated that he has been a resident of Bryn Du for the past three years. He indicated that running water was often flowing in the swale behind his home, but he did not have issues with water in his home.  He also indicated his support for his fellow residents and of this ordinance.

Jeff Nichols, 233 Glyn Tawel Drive, indicated that he has been a resident of Bryn Du for the past twelve years.  During the first seven years he lived in Bryn Du, his sump pump never ran.  During the past five years, he indicated that his sump pumps, he has three pumps, have pumped as much as 9,000 gallons per hour.  He added that the swale by his home has been as high as two and one half feet deep.  He expressed concern for children’s safety with regard to the high water in the swale.  He indicated that when construction was started on the final phase of Bryn Du, the water in the swale increased year after year.  This water issue was no longer an annoyance, it was now a concern. 

 

Harold Greten, 367 Gwennol Lane, provided Council with photos of water in the swale and water coming from the Welsh Hills Road area.  He indicated that the water does not move through the swale into the retention pond, but soaks into the earth before it reaches the retention pond.  He also stated, that a nine inch pipe at the back of Bryn Du, was the only pipe taking water away from the Welsh Hills Road area.

 

Michael Rogers, 106 Glyn Tawel, indicated that he has lived in Bryn Du for two years.  He stated that the builder installed two sump pumps in his basement and both have been replaced.  He indicated that during the past two years, he has spent a lot of time and effort to improve the drainage in and around his property.

 

Jeff Reed, 146 Glyn Tawel Drive, indicated that he moved to Bryn Du fourteen years ago.  He explained that his sump pump has run for nine months each year that he has lived in his home.  He indicated, that at his own expense, he dug up his foundation to look for reasons why his sump pumps ran so frequently.  He has added a manhole with two additional pumps to pull water away from his home.

 

Mayor Hartfield closed the public hearing at 7:30pm

 

OLD BUSINESS

 

 

Discussion:

 

Vice Mayor Herman asked Village staff if the developer of the final phase of Bryn Du was known.  Manager Holycross indicated in the affirmative, that the information was available in Village records.  Manager Holycross also indicated that Village staff had been in contact with the developer of the Colony, which was the Southgate Corporation.  The Southgate Corporation was aware of the issue.  Manager Holycross indicated that once the cause of the problem was determined, the developers could be contacted for resolution.

Councilmember Mershon asked if the road work on Bryn Du Drive last year moved water from the roadway into the storm sewer or swale.  Manager Holycross indicated that improved drainage was added for the roadway to reduce the amount of water damage to the road, but no changes were made to divert water into the existing storm lines. 

 

Councilmember McGowan asked how long the study would take and what possible solutions could be suggested.  Manager Holycross indicated that the study was proposed for at least three months, but would continue as long as necessary to secure enough data to determine the cause of the problem.  Kevin O’Connor, hydrologist, indicated, that based on experience, there were currently two likely scenarios causing this water issue.  One scenario would be a recharging condition of the aquifer over a large area.  This scenario would be caused by resident’s basements penetrating the aquifer causing water to build up and/or heave basements leaving white stains (efflorescence).  Part of the study would include looking at a few exposed basement slabs, looking for cracking or efflorescence.  The other alternative, which may be more likely, was a recharged condition that was confined to the granular backfill around the storm drain.  Water could be following storm drain lines and when under pressure, traveling back up household drainage lines. This scenario allowed for an easier remedy.   The conditions must be studied in order to determine the problem and possible solutions.  Mr. O’Connor indicated that he hoped to gather information from at least two separate events.  Councilmember Mershon asked if all areas of Bryn Du and the Colony would be included in the study.  Mr. O’Connor indicated that the focus of the study would be on the areas where residents indicated problems with excessive water.

 

Vice Mayor Herman indicated that staff should forward the survey to residents who did not respond to the initial survey.

 

Roll call vote to approve Ordinance 13-08: Barsky (yes), McGowan (yes), Mershon (yes), Herman (yes), Hartfield (yes).  Motion carried 5-0. 

 

NEW BUSINESS

 

Resolution No. 08-34, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required was moved for adoption by Councilmember Barsky.  Second by Vice Mayor Herman.

 

Discussion:

Assistant Manager Roberts explained that Issue 1 funding was available from the State Capital Improvement Program through Ohio Public Works.  She indicated small grants were available to local municipalities for up to 50% of new projects.   Assistant Manager Roberts indicated that she would like to apply for a 0% loan for twenty years to extend the water line across Raccoon Creek to the Village Service Department along South Main Street.  The total cost to extend the line would be approximately $200,000.  The Village would be responsible for $100,000.  Assistant Manager Roberts indicated that the hope was to coordinate construction with the pedestrian bridge being built across Raccoon Creek.

 

Vote on Resolution No. 08-34. Motion carried 5-0.  Resolution No. 08-34 was adopted. 

 

Councilmember Barsky asked the status of the pedestrian bridge construction.  Assistant Manager Roberts indicated that the process was stalled in engineering, but would be progressing.

 

Mayor Hartfield recused herself from the meeting.

 

Resolution No. 08-35, A Resolution to Fill a Vacancy on the Board of Zoning and Building Appeals was introduced by Councilmember Barsky.  Second by Councilmember McGowan. 

 

Vice Mayor Herman indicated that each of the applicants were in the audience.  He invited them to address Council.

 

Steve Timmons, 115 West Elm Street, indicated that he had thirty years of construction experience, with a focus on negotiating with building departments and zoning boards during the past ten years.  Mr. Timmons indicated that he was a four year resident of the Village. 

 

Brian Krieg, 226 East Maple Street, indicated that he had resided in Granville for the past seven years.  Mr. Krieg stated that his background was in civil engineering.  He expressed his interest in becoming more involved in the community.  Vice Mayor Herman asked Mr. Krieg to elaborate on his response to question #3 on the application regarding Granville’s best and worst development decisions.  Mr. Krieg responded that he felt the worst decision was in regard to pursuing court action to prevent Speedway and Arbys from developing along State Route 16.  He believed that the State Route 16 area was appropriate for commercial development such as Speedway and Arbys, but similar development in the historic district would be inappropriate.  He indicated that he thought the Village decision to pursue a legal means to stop that type of commercial development was not prudent.

 

Rob Montgomery, 215 South Prospect Street, indicated that he has lived in the Village for the past fourteen years.  Mr. Montgomery expressed his desire to serve the community.  He indicated that he was an actuary with data analysis skills.  Councilmember Barsky asked about Mr. Montgomery’s response that the widening of State Route 161 would not bring additional growth to the community.  Mr. Montgomery advised that he felt the new highway would not decrease commuting time sufficiently enough to cause an excessive interest by Columbus residents to move to Granville.

Vice Mayor Herman opened for floor for Council discussion.  Councilmember Barsky thanked all of the applicants for their willingness and interest in serving the community. 

 

Councilmember McGowan expressed his support for the selection of Mr. Montgomery because of his willingness to continue to seek opportunities to serve the community.  Councilmember McGowan acknowledged Mr. Montgomery’s run for school board member.

 

Councilmember McGowan moved to recommend Rob Montgomery to fill Bill Heim’s unexpired term on the Board of Zoning and Building Appeals, whose term expires on January 31, 2010.  Second by Councilmember Barsky. 

 

Roll call vote to appoint Rob Montgomery to the unexpired term on the Board of Zoning and Building Appeals: Barsky (yes), McGowan (yes), Mershon (yes), Herman (yes).  Motion carried 4-0. 

 

Mayor Hartfield returned to the Council meeting.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 6, 2008

 

Councilmember McGowan made a motion to approve the minutes.  Second by Councilmember Barsky.   Motion carried 5-0.

 

MAYOR’S COURT REPORT – July

 

The Mayor’s Court Report for the month of July was presented for review.

 

Councilmember Barsky moved to accept the July Mayor’s Court Report.  Second by Councilmember McGowan.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – July

 

The Manager’s Report for the month of July was presented for review.            

 

Councilmember Barsky asked why the unencumbered balance was higher than the months of July during the past three years.  Manager Holycross indicated that timing may be the factor as there was nothing else different or unusual.

 

Councilmember McGowan indicated that he noticed dogs running off lease in the Denison Bio-Reserve area.  He asked if that area was in the Village as the police report indicated citations being issued. Manager Holycross stated that he would check with the police department to determine if the Bio-Reserve was within Village jurisdiction. 

 

Vice Mayor Herman noted that fleet usage was down.  Manager Holycross indicated that an attempt was being made to conserve fuel during the past month.  The new program to reduce fuel costs began in August, 2008.

 

Councilmember McGowan asked about the number of unsecured buildings.  Manager Holycross indicated that the police department was developing a plan to address that issue.  The department will be contacting each entity and attempting to resolve the number of incidents.  Should the number of unsecured buildings continue, an alternate solution will be implemented that may hold additional individuals responsible for coming to secure each building. 

 

Councilmember Barsky asked about the increase in complaint investigations.  Manager Holycross indicated that there was no explanation for the increase.  He indicated that he would check with the police chief.

 

Councilmember McGowan moved to accept the July Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

The Committee’s next meeting is scheduled for Monday, September 8th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The Committee’s next meeting is scheduled for Tuesday, September 23rd at 5:30pm.

 

Planning Commission – (O’Keefe)

Mayor Hartfield indicated the minutes from the most recent Planning Commission meeting were included in the Council packet.  She also indicated that she would be covering for Councilmember O’Keefe at the next meeting.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.

 

 

Recreation Commission – (McGowan)

No Report

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield asked that the LSSU Committee discuss the possibility of adding additional safety measures to the pedestrian crosswalk area on South Main Street.  She indicated that she received complaints of pedestrians pushing the stop single and proceeding into the intersection without confirming that cross traffic can stop effectively.  Councilmember McGowan suggested that the word stop be painted on the bike trial or a caution sign added.  Manager Holycross indicated that staff would review if additional signage could be helpful.

 

Councilmember Barsky indicated that AEP was requesting a rate increase with the PUCO.  She indicated that AEP’s intention was to add additional lines along North Pearl Street to provide Denison with additional power.   Councilmember Barsky indicated that those additional lines will cause the removal of trees and more aggressive tree trimming.  She queried if Denison could be asked to take responsibility for any cost to replace or minimize the effect to the trees.  She asked that staff look into alternative solutions.

 

ADJOURNMENT (9:43pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 5-0.  Meeting adjourned.

Council Minutes August 6, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 6, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.

 

Councilmember Barsky made a motion to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion carried (6-0) 

 

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda as presented.  Second by Councilmember McGowan.  Motion carried (6-0).   

 

CITIZENS COMMENTS (7:33 pm)

 

Harold Greten, 367 Gwenol Lane, spoke to address water issues in Bryn Du and the Colony area.  Mr. Greten indicated that he noticed an increase in sump pump usage and water in resident’s basements beginning in 2007.  Mr. Greten, a geologist by occupation, indicated that there were two water sheds that run into the Bryn Du area from the Welsh Hills Road area and Fanchion Lewis Park.  He described how the water saturates the ground and causes the water table to increase causing basements to flood and sump pumps to run continuously for days.  Mr. Greten suggested that a resolution to this problem would be to increase the size of the storm sewer pipe that would allow the water shed flow to drain into the storm sewer. Mayor Hartfield indicated that this issue should be discussed by the Lights, Safety, Streets/Sidewalks and Utilities Committee.  She also indicated that Ordinance 13-08, being introduced tonight, was connected to this issue.  Manager Holycross indicated that Ordinance 13-08 was being introduced to permit a hydrologist to install monitoring wells to complete a survey to determine the source of this water and any fluctuation of the water table.  Vice Mayor Herman asked if there were other options to resolve this problem as such installing a larger pipe.  Manager Holycross indicated that this study will help determine how best to proceed to resolve this problem. 

 

Dan Bellman, 317 Summit Street, responded to Mr. Greten’s comment regarding the installation of a larger pipe in the Bryn Du area.  He indicated that changing the pipe size would probably not be the solution as those pipe sizes were designed to meet specific needs. The solution may be to prevent the water from sinking into the ground. 

Mr. Bellman also wanted to comment on the Gateway Zoning District.  He rhetorically asked Council if they had recently reviewed or read the 1998 Comprehensive Plan.  He indicated that the Suburban Business District zoning code was written and included as part of that comprehensive plan.  Mr. Bellman expressed his belief that Council was leading the Village in a direction opposite of what the 1998 Comprehensive Plan recommended.  He specifically cited a portion of the Comprehensive Plan, page 10, “To maintain the small-town character of the Village and to preserve downtown as its commercial, social and cultural hub, development must avoid the strip shopping centers, malls, and freestanding retailers that typify urban sprawl.  The major purpose of commercial development shall be to provide space for businesses that primarily serve the needs of the local community rather than those of the regional and transient markets.”  Mr. Bellman indicated that he believed this zoning initiative as well as development plans currently being considered were creating these types of markets.  Mr. Bellman also cited that maximum building size square footage should not exceed 10,000 square feet and a maximum single tenant size of 5,000 square feet.  The proposed zoning exceeded the recommended single tenant size.  Mr. Bellman provided Council with a summary of issues that were in conflict with the existing 1998 Comprehensive Plan.

 

Mayor Hartfield closed Citizens’ Comments at 7:47 PM

 

PRESENTATION

 

            Jean Hoyt, 117 Locust Place, came before Council to provide follow-up information regarding a spay and neutering program for feral cats located in and around the Granville Mill.  Ms. Hoyt requested financial support from the LSSU Committee to begin a trap, neuter and release program for a feral cat colony of approximately twenty to thirty cats.  She encouraged Council to approve funding for the program.  She advised that Dr. Morrison, a local veterinarian who was in support of this program and willing to provide the necessary veterinary services for this program at a reduced cost, would not be able to attend the meeting.  Ms. Hoyt reported to Council that the trap, neuter and release program was effective in other communities and was the most humane and effective method to resolve a feral cat problem.  Ms. Hoyt indicated that she currently has ten to twelve volunteers to help with trapping the cats, three volunteers who will feed the released cats at their cost, and were in the process of locating a new site for the cats to be released. 

 

Councilmember Mershon asked if a location had been secured yet.  Ms Hoyt indicated that she was waiting to hear from one local business, but, as of tonight, no location ad been determined.  Ms. Hoyt reported that the best solution was to release the cats as close as possible to their existing location.  Manager Holycross indicated that the Granville Mill property owner had indicated that the cats cannot be returned to that property. 

 

Councilmember Barsky asked Ms. Hoyt if there were other cat colonies in the Village. Ms. Hoyt indicated that there were no other organized colonies; however, cats from this existing colony have been spotted in the downtown area.  Ms. Hoyt also indicated that she was trying to implement this program as quickly as possible before additional litters were born.  She also indicated that Dr. Morrison will check each cat for rabies, HIV, and feline leukemia. 

 

Vice Mayor Herman advised Council that the LSSU Committee estimated that the total cost of this program could be $1,500.  The Committee recommended providing $750 toward the program with matching funds being raised through community efforts. 

 

Councilmember Mershon suggested that staff provide a summarized evaluation of the pros and cons of this type of program.  He indicated that through his research, he found that this type of program was found to be unsuccessful and not recommended by a variety of groups including the National Fish and Wildlife Foundation who believe these cats were responsible for the death of many local bird populations.  Councilmember Mershon also indicated his concern for potential liability issues for maintaining a cat colony on public property.  Councilmember McGowan also expressed concern about perpetuating a cat colony on Village property. 

 

Vice Mayor Herman also expressed concern about the program and acknowledged that it might not be the best possible solution.  However, as there was current community support and participation, he recommended that the Village make this one-time contribution. 

 

PUBLIC HEARING (8:10pm)

 

  1. , An Ordinance Authorizing the Village Manager to Provide Water Service for the New Maintenance Building to be Constructed by Granville Township on Columbus Road   

 

Jack Thornborough, 13 Donald Ross Drive, asked why the following clause was struck in all three ordinances scheduled for public hearing tonight.  (The clause was as follows:  “Whereas, the Council is committed to not providing water services outside the Village limits to stimulate or encourage the development of single family housing that could bring additional school age children to the Granville Exempted Village School District, and the proposed maintenance building would be consistent with that commitment; . . .”  He believed that this paragraph provided important justification for not providing sewer or water services to future applicants.   Councilmember Mershon responded that he suggested that clause be removed as he questioned whether the clause could be construed as discriminatory and in violation of federal law based on family status.  Mr. Thornborough indicated that a lot of time and effort was put into formulating that language to protect the Village.

 

  1. , An Ordinance Authorizing the Village Manager to Provide Sanitary Sewer Service for the New Maintenance Building to be Constructed by Granville Township on Columbus Road   

 

No one appeared to speak for or against Ordinance No. 10-08. 

 

  1. , An Ordinance Authorizing the Village of Granville To Extend Sanitary Sewer Services to the Owens Corning Property, 2790 Columbus Road, for the Purpose of Supporting the Development of the Granville Science and Technology Complex   

 

Bill Wernet, 347 Granger Street, expressed his support for the ordinance and the collaboration between the Village and Township in an attempt to bring high tax paying, low infrastructure type of businesses to the area.

 

Mayor Hartfield closed the public hearing at 8:23pmpm

 

OLD BUSINESS

 

  1. , An Ordinance Authorizing the Village Manager to Provide Water Service for the New Maintenance Building to be Constructed by Granville Township on Columbus Road

 

Discussion:

Councilmember Barsky expressed concern about the removal of the language which limits the extension of Village water and sewer services.  She suggested adding language that was not as explicit and recommended the following language:  “Whereas, the Council is committed to not providing water service outside the Village limits that would adversely impact the economic vitality and quality of life of the community in the proposed maintenance building would be consistent with that commitment.”  Councilmember Barsky felt this language would lessen the potential impact of future requests, leave the Village a choice in extending services in the future and help maintain the quality of Village life.  Councilmember Tegtmeyer asked if there would be any adverse affect to including this newly proposed language.  Acting Law Director Gorry indicated that the new language would not cause the potential for problems that were posed by the previous language.

 

Councilmember Barsky moved to amend Ordinance No. 09-08 by inserting a third “Whereas” clause that read:  “Whereas, the Council is committed to not providing water services outside the Village limits to stimulate or encourage development that would adversely impact the economic vitality and quality of life of the community, and the proposed maintenance building would be consistent with that commitment.”  Second by Councilmember Mershon. 

 

Vote on the motion to amend Ordinance 09-08.  Motion carried 6-0.

Councilmember Mershon had a question as to why language was included indicating that the Township Trustees would not oppose annexation to the Village.  Councilmember Mershon questioned why the language was not stated as a commitment to agree to annexation.  Manager Holycross indicated that in his discussions with the Township Trustees, they indicated a preference not to make a commitment to initiate any annexation action; however, they would not oppose annexation.  Trustee Fred Abraham addressed Council.  He indicated that indeed the Granville Township Trustees would not oppose annexation, but they would not apply for annexation.    Several Councilmembers indicated their concern that the Trustees will not commit to annexation.  Councilmember Mershon suggested that perhaps more effective language could be developed.  He felt these three ordinances, as presented, will effectively kill the Village’s ability to negotiate a JEDD and the ability to annex property along the Columbus Road area in the future. 

 

Councilmember Barsky asked if the facility would be visible from State Route 16.  Trustee Abraham indicated that there would be very little o the building visible from the roadway.

 

Roll call vote to approve amended Ordinance 09-08: Barsky (yes), McGowan (yes), Mershon (yes), Tegtmeyer (yes), Herman (yes), Hartfield (yes).  Motion carried 6-0. 

 

  1. , An Ordinance Authorizing the Village Manager to Provide Sanitary Sewer Service for the New Maintenance Building to be Constructed by Granville Township on Columbus Road

 

Discussion:

Manager Holycross explained that new language had been added to the ordinance that included the contingency clause in Section 3.  Mayor Hartfield asked Trustee Abraham if he was aware of the added clause.  Trustee Abraham indicated in the affirmative.

 

Councilmember Barsky moved to amend Ordinance No. 10-08 by inserting a third “Whereas” clause that read:  “Whereas, the Council is committed to not providing utility services outside the Village limits to stimulate or encourage development that would adversely impact the economic vitality and quality of life of the community, and the proposed maintenance building would be consistent with that commitment.”  Second by Councilmember McGowan. 

 

Vote on the amendment to Ordinance 10-08. Motion carried 6-0.  The amendment to Ordinance 10-08 was adopted. 

 

Roll call vote to approve amended Ordinance 10-08: Barsky (yes), McGowan (yes), Mershon (yes), Tegtmeyer (yes), Herman (yes), Hartfield (yes).  Motion carried 6-0. 

 

  1. , An Ordinance Authorizing the Village of Granville to Extend Sanitary Sewer Services to the Owens Corning Property, 2790 Columbus Road, for the Purpose of Supporting the Development of the Granville Science and Technology Complex

 

Manager Holycross explained that new language had been added to the ordinance that included the contingency clause in Section 2.  Mayor Hartfield asked Village Manager Holycross if Owens Corning had reviewed this ordinance.  Manager Holycross indicated that Owens Corning had received a copy of the ordinance earlier in the week and was advised to contact the Manager if there were any problems with the language.  Manager Holycross indicated that Owens Corning had not made a request for any changes. 

 

Councilmember Barsky asked if Owens Corning requested that paragraphs one and four be deleted from the ordinance.  Manager Holycross indicated in the affirmative.  He added that most of the individuals that were provided copies of the ordinance to review suggested that both those paragraphs be removed. 

 

Councilmember McGowan recommended that the language in this ordinance be more direct in requesting that Owens Corning be required to annex when requested.  Council agreed with Councilmember McGowan’s suggestion, but would prefer to include any annexation language as part of the contract, not as part of the ordinance.

 

Councilmember Mershon asked Manager Holycross if he discussed Owens Corning’s willingness to accept service from the Village.  Manager Holycross indicated in the affirmative that Owens Corning indicated their preference for the Village of Granville to provide services.  However, they indicated they would first need to evaluate any restrictions outlined by the Village versus other possible options.  Councilmember Mershon asked if terms, conditions or costs had been discussed.  Manager Holycross indicated that the only costs discussed were for the installation of the necessary infrastructure, which was about $400,000 less than Southwest Licking. 

 

Councilmember Mershon asked if there was a time sensitivity issue regarding amending the application.  Councilmember Barsky indicated that in discussions with Poggemeyer, they indicated a willingness to amend the application.  Councilmember Mershon asked if that decision was also a Township Trustee decision.  Councilmember Barsky indicated the Township Trustees were also supportive of that position.  Councilmember Mershon asked Township Trustees Abraham and Habig if that statement was correct.  Township Trustee Habig responded that the Township would prefer to work with the Village, but were looking to Owens Corning to advise the Trustees if the conditions were acceptable.  Councilmember McGowan indicated that if there were issues that were unacceptable, the Village would be willing to negotiate terms.  Township Trustee Habig responded that it was really Owens Corning’s business decision to make.  Councilmember Mershon indicated that an agreement would still need to be negotiated with Owens Corning including the issue regarding annexation.

 

Councilmember Barsky moved to amend Ordinance No. 10-08 by inserting a third “Whereas” clause that read:  “Whereas, the Council is committed to not providing utility services outside the Village limits to stimulate or encourage development that would adversely impact the economic vitality and quality of life of the community, and the proposed agreement with Owens Corning would be consistent with that commitment.”  Second by Councilmember Tegtmeyer. 

 

Vote on the amendment to Ordinance 11-08. Motion carried 6-0.  The amendment to Ordinance 11-08 was adopted. 

 

Roll call vote to approve amended Ordinance 11-08: Barsky (yes), McGowan (yes), Mershon (yes), Tegtmeyer (yes), Herman (yes), Hartfield (yes).  Motion carried 6-0. 

 

Councilmember Barsky asked that Manager Holycross contact Mr. Phil Honsey of Poggemeyer to draft an agreement with Owens Corning to advise them of the new language of this ordinance, provide the cost of engineering and the cost of sewer services.

 

Mayor Hartfield recused herself from the Gateway Zoning District discussion

 

Ordinance No. 07-08, An Ordinance Enacting Chapter 1173 and Amending Chapter 1189 of the Codified Ordinances to Establish Zoning Regulations for the Village Gateway District was motioned to be removed from the table by

Councilmember McGowan.  Second by Councilmember Tegtmeyer.

 

Vote to remove Ordinance No. 07-08 from the table. Motion carried 5-0.  Ordinance No. 07-08 was removed from the table. 

 

Discussion:

Vice Mayor Herman recommended that the discussion continue regarding the four majors issues yet to be resolved.

 

Drive Throughs

Vice Mayor Herman asked why the word alcohol was added to the language in this section.  Planner Terry indicated that the language was added from discussions of the Planning and Zoning Committee.  Planner Terry indicated that the language was superfluous.  Councilmember McGowan indicated that this language was not similar to language in the Suburban Business District.  Councilmember McGowan moved to remove the word alcohol from the draft.  Second by Councilmember Mershon.  Councilmember Mershon indicated that that language in this draft was consistent with the Suburban Business District and the 1998 Comprehensive Plan. 

Vote to remove alcohol from the draft ordinance.  Motion carried 5-0.

Councilmember Barsky questioned if the language providing for signage at thirty (30) square feet was too large.  Council recommended removing the signage section from the drive through section and using the existing sign zoning to regulate signage issues.

 

Lighting

Councilmember Barsky expressed concern regarding the consistency of lighting regulations with other zoning districts.  Planner Terry indicated that only the Suburban Business District zoning specifically addressed lighting requirements.  Manager Holycross indicated that Council was provided with a copy of the Village’s external standards and guidelines regarding exterior lighting.  He recommended incorporating this language as an exhibit to this zoning district.  Manager Holycross also recommended the twenty-five (25) footcandles limit be reduced to five (5) footcandles.  Manager Holycross also recommended that a comprehensive external lighting section be added to the overall Village code in the future. 

 

Councilmember Mershon moved to adopt the inclusion of the external lighting standards and guidelines exhibit to the end of the lighting section and change twenty-five (25) footcandles to five (5) footcandles.  Second by Councilmember McGowan. 

 

Vote to add the external lighting standards and guidelines exhibit to the end of the lighting section and change twenty-five (25) footcandles to five (5) footcandles.  Motion passed (5-0).

 

Freestanding Signs

Manager Holycross indicated that Council discussed reviewing the section regarding freestanding signs in a residential district.  Councilmember Mershon asked if that language was in the current Suburban Business District.  Manager Holycross indicated in the affirmative.  Planner Terry indicated that this type of residential sign was currently requested even though the overall signage size was limited.  Council determined that the language was acceptable. 

 

Vice Mayor Herman asked if the language regarding neon signs was acceptable.  Planner Terry indicated that the language was sufficient.  Council agreed

 

Maximum Single Tenant

Vice Mayor Herman indicated that Council asked staff to work on language to resolve the issue of potential problems of maximum single tenant size and in mixed usage applications.  Planner Terry indicated that Council was provided suggested language to resolve this issue which added a restriction of a maximum single tenant of 10,000 gross square feet for retail usage.  Councilmember Mershon moved to amend the language to the 1173.03 Maximum Single Building Size to the language provided.  Second by Councilmember McGowan.

 

Vote to amend the language to the 1173.03 Maximum Single Building Size to the language provided.  Motion passed (4-1).

 

Vice Mayor Herman indicated that Council had reviewed all areas of this ordinance.

 

Councilmember Mershon moved for the adoption of Ordinance 07-08 as amended.  Second by Councilmember McGowan.

 

Councilmember McGowan asked if there were any other changes that anyone else wanted to address.   Councilmember Barsky questioned the issue regarding sidewalk widths in this district.  Vice Mayor Herman indicated that Council had agreed that the six (6) foot width was a minimum, but wider sidewalk areas would be encouraged. 

 

Vice Mayor Herman indicated that in order to keep the process moving forward, the ordinance was cohesive enough to put to a vote.

 

Roll call vote to approve Ordinance 07-08 as amended: Barsky (yes), McGowan (yes), Mershon (yes), Tegtmeyer (yes), Herman (yes).  Motion carried 5-0. Ordinance 07-08 was adopted as amended at 9:27pm.

 

Councilmember Mershon asked if the next step was to discuss how utilities will be extended to this area as well as the cost of the infrastructure improvements.  Councilmember Tegtmeyer asked if part of that process would be based on the interest of the existing property owners in requesting annexation.  Councilmember Mershon requested that staff provide recommendations as to the cost to extend infrastructure services along Main Street and to the entire area at the next meeting.

 

Mayor Hartfield returned to the Council meeting.

 

NEW BUSINESS

 

Ordinance No. 12-08, An Ordinance Adopting Permanent Zoning (Open Space District) for the 514 +/- Acres That Were Annexed to the Village in 2007 was introduced by Councilmember Barsky.  Second by Councilmember McGowan. 

 

Mayor Hartfield set a public hearing for Ordinance 12-08 for September 3, 2008.

 

Ordinance No. 13-08, An Ordinance to Amend Ordinance No. 20-07 Providing for Adjustments of the Annual Budget for Fiscal Year 2008 and to Revise Sums for Operating Expenses was introduced by Vice Mayor Herman.  Second by Councilmember Tegtmeyer. 

 

Mayor Hartfield set a public hearing for Ordinance 13-08 for August 20, 2008.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of July 16, 2008

Councilmember McGowan made a motion to approve the minutes as amended.  Second by Councilmember Barsky.   Motion carried 6-0.

 

Mayor Hartfield indicated that Councilmember Mershon left the meeting at 9:35pm.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

The Committee’s next meeting is scheduled for Monday, August 25th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Foundation members would be holding a retreat on August 9th.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember McGowan indicated that the minutes from the Committee’s last meeting were included in the Council packet.  The Committee discussed the issue of feral cats, parking along Jones Road, pot holes in the Erinwood subdivision, and the forthcoming pathway survey. 

 

Planning Commission – (O’Keefe)

Mayor Hartfield indicated the minutes from the most recent Planning Commission meeting were included in the Council packet.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.

 

Recreation Commission – (McGowan)

No Report

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield set the date for Granville Trick or Treat for Thursday, October 30th from 5:30 – 7:00pm.  Councilmember McGowan asked staff to make sure the issue of everyone’s safety was reviewed in regard to the use of shaving cream and youth activity in the downtown area.

 

Mayor Hartfield asked if Council wanted to address the feral cat issue.  Vice Mayor Herman indicated his support to provide $750 as suggested by the LSSU Committee toward the proposed program.  Councilmember Tegtmeyer indicated her support to try the program.  Councilmember Barsky asked staff to review the program and determine the best possible alternative or solution.  Councilmember McGowan suggested that the funds be held until the release location was determined and approved. 

 

Vice Mayor Herman moved to appropriate $750, on a one-time basis, to be made available, with an expectation of matching funds, to address, along with volunteers in the Village, the feral cat situation in the service district.  Second by Councilmember Tegtmeyer. 

 

Councilmember Tegtmeyer asked if a staff person was available to provide an evaluation of the program and outcome.  Councilmember Barsky asked staff to determine if the release area would be appropriate prior to releasing funds.

 

Vote to approve $750 for the trap, neuter and release feral cat program.  Motion carried 4-0-1.

 

ADJOURNMENT (9:48pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

Council Minutes July 16, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 16, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, Law Director Crites and Planner Terry.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).   

 

CITIZENS COMMENTS (7:32 pm)

 

No one appeared to speak.   Mayor Hartfield closed Citizens’ Comments at 7:33pm

 

PRESENTATION

 

            Steve Schneider, Justin Lodge and Jim Patan representing the Granville Recreation Commission appeared to speak before Council regarding the formation of a join recreation district.

            Steve Schneider thanked Council for the opportunity to present the joint recreation district proposal.  He indicated that the Granville Rec Commission was the primary supplier of recreational programming since 1970.  Mr. Schneider has been involved as a commission member for the past nine to ten years.  He explained that the commission receives its funding from a Township recreation levy.  The organization is run primarily on a volunteer basis serving the residents in the Granville School District.   Mr. Schneider explained that more than 7,000 children and adults participated in recreation commission activities in 2007 with 350 volunteers.  The Granville Rec Commission managed and maintained four recreation sites including Raccoon Park McPeek Lodge, Spring Valley and Wildwood Park.  He cited that the 2008 budge will be $440,000, a 50% increase from five years ago.

            Mr. Schneider explained that in 2007 the Rec Commission completed a Long Range Planning Report that assessed the strengths and weaknesses of GRC.  The report highlighted five specific challenges faced by the Commission.  Mr. Schneider outlined the challenges as:

  1. An organization led by volunteers can be inconsistently effective.
  2. The issue of coordinating and managing recreation activities and park facilities.
  3. Matching the taxing entity with the area served.
  4. The need for a credible, permanent, and independent recreation organization that could attract qualified professionals as staff to ensure future growth.
  5. The Rec Commission is unable to purchase or own facilities and must get approval from the Township Trustees to request additional tax funding.

 

Mr. Schneider indicated that following the completion of this report, the Rec Commission created a study team to make recommendations as to possible options for the future of the Rec Commission.  The committee consisted of Rec Commission members as well as members from other local groups (The Teen Center and Senior Fellowship) were part of this committee.  The committee recommended that the Village of Granville, Granville Township and the Granville Exempted Village School District form a joint recreation district that could serve the local community.  It was also suggested that other outside organizations may also be interested in participating as part of the district.

 

Justin Lodge further explained that this new joint district would encompass the school district borders.  The district would be managed by a Board with one member appointed by each of the following entities, Village of Granville, Granville Township Trustees and Granville Exempted Village School District, and two additional at-large members.  Mr. Lodge indicated that he and Mr. Schneider would be speaking with Village Council, the Township Trustees and the School District seeking support and assistance with establishing a Board, setting up the district and seeking continued support of functions, funding or services currently received.  The Village currently provides grounds maintenance services and office space.  The committee would also request possible assistance with legal issues.

 

Mr. Schneider indicated that the proposed timeline for forming this new district was as follows:

  • Seek resolutions of support from the three local entities and form a Board during the fall of 2008
  • Complete a community-wide survey and determine funding source (which could include a levy on the ballot) in 2009
  • Organization functioning including funding in 2010

 

Councilmember Barsky asked if there were any issues involved for the outside groups who were interested in participating in a joint recreation district.  Mr. Schneider indicated that these groups could join the joint recreation district if their Broads made that decision or just collaborate with the district on a contractual level. 

 

Councilmember Mershon asked if the joint recreation district passed a levy, the Township Trustees could roll-off their current levy.  Mr. Lodge indicated in the affirmative.

 

Councilmember O’Keefe asked what the financial commitment would be from the various entities.  Mr. Lodge indicated that there would be no financial commitment.  The JRD was asking that the Village, for example, continue with their current contribution.  Councilmember Barsky indicated that an $8,000 figure was indicated for the first year as the Village’s contribution.  She asked if that dollar amount would be an on-going contribution.  Mr. Schneider indicated that the $8,000 figure was a value assigned to what the Village currently funds for the cost of mowing Wildwood, maintenance services and office space.

 

Councilmember Barsky asked if there would be a conflict of interest with both the School Board and Village providing legal counsel.  Law Director Crites indicated that each entity that would be part of the district would be entitled to have their own representation.  There can be an agreement made where specific individuals were charged with handling specific tasks.  Law Director Crites indicated that he could research the issue further and check with the Attorney General’s office.  He did not anticipate a problem.

 

Vice Mayor Herman commented that the resolution did not reference what responsibilities or expectations there were for the district.  He suggested including the Rec Commission’s existing responsibilities or an exhibit that outlines the proposal provided Council detailing the proposal and plan.  This exhibit would provide an outline of what each entity was responsible for and the district’s purpose.  Councilmember Tegtmeyer agreed that the resolution should outline a definitive function and purpose of the joint recreation district.  Mr. Lodge indicated that this committee was hesitant to set any parameters as they felt that would be the roll of the new Board to make those decisions.  Councilmember Mershon indicated that, in reviewing the current contract between the GRC and the Township Trustees, the agreement was not specific.  The Trustees have the option to make adjustments to the GRC contract annually should services not be provided as expected, and the voters would have the same option to renew levies based on the district’s job performance.  Vice Mayor Herman asked if the proposed timeline could be attached as an exhibit to the resolution.  Mr. Schneider indicated in the affirmative.  Councilmember Mershon suggested that, if the JRD’s responsibilities were not outlined in the statute, the suggestions being made by Council were to include some description of the purpose, tasks or goals of this entity.  Vice Mayor Herman agreed.

 

Councilmember Barsky asked if the GRC would be become part of the joint recreation district.  Mr. Lodge indicated that the JRD Board would decide whether to roll the Rec Commission into this new organization, contract work to the GRC or have no connection.  He and Mr. Schneider were not able to address what decisions the new JRD Board would make. The joint recreation Board would determine how best to utilize the GRC.  Councilmember O’Keefe commented that the purpose of the JRD would be to bring in all different age groups under one umbrella to more efficiently coordinate recreational activities.  Mr. Lodge added that the JRD would also match up the boundaries of the entity with the people served, create a leadership board and develop a funding authority. 

 

Councilmember Barsky asked if a resolution to create a Board with directives outlining operations, governance and goals or objectives could be created that would answer a number of these questions.  This type of resolution would provide each entity with more direction and information.  Law Director Crites agreed.  Mr. Schneider indicated that the JRD would not be dependent on other groups joining.  Councilmember Barsky suggested that the entities could provide letters of intent indicating their support. 

 

Vice Mayor Herman asked if the GRC would be willing to provide additional information outlining the JRD’s goals, principles and/or anticipated outcomes.  Mr. Schneider indicated that the GRC could make those modifications.  Mr. Schneider indicated that the GRC would also appreciate the Village identifying any additional contributions that were typically made to the GRC.

 

Mr. Schneider indicated that the GRC would review and revise the information and submit a finalized resolution to Council as soon as possible.

 

OLD BUSINESS

 

 

Discussion:

Councilmember O’Keefe asked if this resolution would legalize Council’s decision.  Law Director Crites responded that the Village’s Charter and Code requires Council’s decision to be affirmed within forty-five days and acted upon by this body.

 

Vote on Resolution No. 08-32. Motion carried 6-1.  Resolution No. 08-32 was adopted. 

 

 

Discussion:

Councilmember O’Keefe recused herself for the reason set forth during the original appeal hearing.

 

Vote on Resolution No. 08-33. Motion carried 6-0.  Resolution No. 08-33 was adopted. 

 

Mayor Hartfield recused herself from the Gateway Zoning District discussion.  Vice Mayor Herman suggested that the discussion of the Gateway Zoning District last until 10:00pm.  Council agreed

 

Ordinance No. 07-08, An Ordinance Enacting Chapter 1173 and Amending Chapter 1189 of the Codified Ordinances to Establish Zoning Regulations for the Village Gateway District was motioned to be removed from the table by

Councilmember Mershon.  Second by Councilmember O’Keefe.

 

Vote to remove Ordinance No. 07-08 from the table. Motion carried 6-0.  Ordinance No. 07-08 was removed from the table. 

 

Discussion:

Vice Mayor Herman asked Councilmembers if there were any items listed in the previous meeting minutes that member would like to remove or add to the discussion.  No items were suggested.

 

Density

Councilmember Tegtmeyer suggested beginning the discussion with concerns about density and the six (6) units per acre limit.  She expressed concerns about the section requiring 1,800 square foot unit minimums.  She indicated her concerns that housing this large would be cost prohibitive to many residents, especially seniors.  Councilmember Tegtmeyer provided the Council members with data showing housing square footage at much lower levels.  She asked that Council to reconsider, at least, the minimum square footage requirement.  Planner Terry indicated that, earlier in the process, it was suggested that units could be at specific size such as 700 square feet for a one bedroom, eleven hundred square feet for a two bedroom and thirteen hundred square feet for a three bedroom.  This type of mixed units usually results in about a ten unit per acre density. 

 

Councilmember Mershon moved to amend 1173.03(a) Residential Density to change 6 units per acre to 8 units per acre and delete the last two added provisions.  The description would read Maximum of 8 dwelling units per acre.  Second by Councilmember Tegtmeyer.  Councilmember Mershon felt this language would help preserve the option of affordable housing and provided a compromise to the six units per acre and the Granville Planning Commission recommendation of ten units per acre.  Planner Terry advised that the Granville Planning Commission recommendation was six units per acre.  Councilmember Mershon moved to amend his motion to reduce units per acre to six.  Second by Councilmember McGowan.  Councilmember O’Keefe stated that six units per acre would encourage less density and reduce traffic.  Vice Mayor Herman expressed his concern that increased units could impact the school system.  Planner Terry indicated that the difference between six and eight units would be difficult to assess as the variety of potential plans and designs have a greater impact.  Planner Terry pointed out that currently under section 1173.02(b)(5) buildings were restricted to no more than six dwelling units per building.  Council indicated their support for maintaining the six units per building portion of the Code.  Councilmember Mershon indicated that he would withdraw one of his motions. 

 

Councilmember Mershon reaffirmed his motion to amend 1173.03(a) Residential Density to change 6 units per acre to 8 units per acre and delete the last two added provisions.  The description would read Maximum of 8 dwelling units per acre.  Second by Councilmember Tegtmeyer.

 

Roll call vote:  Barsky (no), McGowan (yes), Mershon (yes), O’Keefe (no), Tegtmeyer (yes), Herman (yes).  Motion carried 4-2.

 

Building Style

Vice Mayor Herman suggested discussing the Building Style section.  Councilmember Barsky moved to change the language under Building Style Residential to read “Buildings shall be a minimum of one (1) story and a maximum of two (2) stories.  The number of stories shall be measured from the front elevation.”  Second by Councilmember Mershon.  Due to further discussion regarding the direction that stories should be measured, Councilmember Barsky amended her motion to read “Buildings shall be a minimum of one (1) story and a maximum of two (2) stories.  The number of stories shall be measured from the street facing elevation.”   Second by Councilmember Tegtmeyer.

 

Roll call vote:  Barsky (yes), McGowan (yes), Mershon (yes), O’Keefe (yes), Tegtmeyer (yes), Herman (yes).  Motion carried 6-0.

 

Lot Coverage

Councilmember Barsky asked the effective difference between 50% lot coverage and 60% lot coverage.  Planner Terry indicated that in the SBD, lot coverage was set at 50% with possible expansion to 70% using the density bonus.  However, she indicated that many of the buildings currently in that district were at or about 60% lot coverage.  She further indicated that the density bonus and open space dedication had not been implemented in the way intended.  Councilmember Mershon indicated that as most of the development has been at 60% lot coverage, he suggested maintaining the 60% lot coverage.  The Council members agreed to leave the lot coverage maximum at 60%.

 

Maximum Single Tenant

Vice Mayor Herman asked were the 8,000 square feet single tenant size originated.  Councilmember Barsky indicated that Metropolitan Partners suggested that as an appropriate restaurant size.  Planner Terry advised that the Comprehensive Plan recommended a maximum tenant size of 5,000 square feet.  The SBD district allows for a maximum 4,000 square feet single tenant.  Vice Mayor Herman asked how mixed usage would be accommodated.  Planner Terry indicated that a plan including residential or office space and a retail facility could evade this portion of the Code.  She recommended that Council could place a limit on retail use specifically.  She suggested possible language restricting the maximum retail square footage in a mixed use building would be limited to 10,000 square feet.  Council asked staff to work on developing language to resolve this issue.

 

Materials

Councilmember O’Keefe indicated that she was willing to withdraw her objection to vinyl siding and maintain the current language.

 

Street Trees

Councilmember Barsky indicated her concern with the six foot width for a tree lawn as the Village trees were struggling due to the tree lawn width.  Councilmember Mershon suggested checking with the Tree & Landscape Commission to determine if they have completed a comprehensive proposal with recommended changes to the existing zoning code.  Manager Holycross indicated that currently the Tree & Landscape code section specifically outlines tree lawn width based on tree size and species.  Councilmember O’Keefe moved to remove the first paragraph in 1173.03(a) section Street Trees in both Non Residential and Residential and reference the Codified Ordinances for the Village of Granville Chapter 1193.  Second by Councilmember Mershon.

 

Vote to amend the Street Trees section. Motion carried 6-0. 

 

Sidewalks/Pathways

Councilmember Barsky explained that in the previous meeting a question was raised regarding the minimum six foot width of sidewalks in this area and if it would accommodate adequate sitting, etc.  Councilmember O’Keefe indicated that the minimum of six feet would be a sufficient option.  Councilmember Mershon indicated that larger sidewalks could encourage greater social interaction and the larger sidewalks were encouraged.  Vice Mayor Herman suggested that sidewalk width could be a staff function to encourage wider sidewalks where appropriate.  Council agreed to maintain the existing language.

 

Open Space

Vice Mayor Herman indicated that as lot coverage was to remain at 60%, the Open Space lot coverage at 60% would remain the same.

 

Detention Basins and Retention Ponds

Councilmember O’Keefe indicated that Planner Terry discussed that possible use of bio-retention drainage.  Planner Terry indicated that these basins used vegetation to allow for better drainage and a more green method of development.  Councilmember O’Keefe moved to add the following language at the end of both the Non Residential and Residential section “The use of low impact design systems shall be strongly encouraged.”  Second by Councilmember Tegtmeyer. 

 

Vote to amend the Detention Basins and Retention Ponds section. Motion carried 6-0. 

 

Access Points

Manager Holycross indicated that Council wanted to address section 1173.04(c)(2) “Access points and expected movement through and between separate parking areas.”  Councilmember Barsky questioned if the issue was concerning the number of curb cuts onto Main Street.  Manager Holycross indicated that this issue was covered elsewhere in the Code.  Council determined that this section would remain the same.

 

Vice Mayor Herman indicated that the remaining issues were:

  1. Retail issue
  2. Drive Throughs
  3. Lighting
  4. Signage
  5.  

Vice Mayor Herman suggested that the ordinance be tabled again and addressed at the next meeting.  Councilmember Barsky moved to table Ordinance 07-8 until Council’s next meeting.  Second by Councilmember Tegtmeyer

 

Vote to table Ordinance 07-8. Motion carried 6-0.

 

Mayor Hartfield returned to the Council meeting.

 

NEW BUSINESS

 

Ordinance No. 09-08, An Ordinance Authorizing the Village Manager to Provide Water Service for the New Maintenance Building to be Constructed by Granville Township on Columbus Road was introduced by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

 

Mayor Hartfield set a public hearing for Ordinance 09-08 for August 6, 2008.

 

Ordinance No. 10-08, An Ordinance Authorizing the Village Manager to Provide Sanitary Sewer Service for the New Maintenance Building to be Constructed by Granville Township on Columbus Road was introduced by Councilmember O’Keefe.  Second by Vice Mayor Herman. 

 

Mayor Hartfield set a public hearing for Ordinance 10-08 for August 6, 2008.

 

Ordinance No. 11-08, An Ordinance Authorizing the Village of Granville to Extend Sanitary Sewer Services to the Owens Corning Property, 2790 Columbus Road, for the Purpose of Supporting the Development of the Granville Science and Technology Complex was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

Mayor Hartfield set a public hearing for Ordinance 11-08 for August 6, 2008.

 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of June 4, 2008

 

Councilmember McGowan made a motion to approve the minutes.  Second by Councilmember Tegtmeyer.   Motion carried 7-0.

 

MAYOR’S COURT REPORT – June

 

The Mayor’s Court Report for the month of June was presented for review.

 

Councilmember McGowan moved to accept the June Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – June

 

The Manager’s Report for the month of June was presented for review.          

 

Councilmember O’Keefe asked if the 4% increase in tax receipts should be in black font instead of red font.  Manager Holycross indicated the record would be changed.

 

Councilmember O’Keefe moved to accept the June Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met on July 21st.  The minutes of that meeting were included in Council’s packet if anyone had any questions.  The Committee’s next meeting is scheduled for Monday, July 21st at 7:00am.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Foundation members would be holding a Retreat on August 9th.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The Committee’s next meeting is scheduled for Tuesday, July 29th at 5:30pm.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved all but on application at the last meeting.  The minutes of that meeting on included in Council’s packet.  The application that was denied was for the expansion of the parking area for Spring Hills Baptist Church.  The Planning Commission will be forwarding their recommendation to Council for review.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe reported that the Committee’s July meeting will be rescheduled.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the July meeting was cancelled.

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Councilmember Barsky asked about the changes mentioned in the information provided by Time Warner several weeks ago.  Manager Holycross indicated that Law Director Crites reviewed the information and advised that no Council action would be necessary.

 

Councilmember McGowan asked if the police department would be utilizing more foot patrols due to the high cost of fuel. 

 

Councilmember McGowan also asked if the mulch on East Broadway closest to North Prospect could be swept back into the beds as the rain washed it out during the last storm.

 

Councilmember Barsky questioned if the steps onto Sugar Loaf off South Plum Street should be addressed as they were deteriorated.

 

Manager Holycross expressed Law Director Crites’ apologies as he had to leave.

 

Councilmember O’Keefe asked if someone could attend the August 11th and 25th Granville Planning Commission meetings as she would be out-of-town.  Councilmember Barsky indicated that she thought she could cover those meetings.  Mayor Hartfield also indicated that she would be able to cover those meetings.

 

ADJOURNMENT (10:12pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

Council Minutes June 18, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 18, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, Law Director Crites and Planner Terry.

 

Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (6-0) 

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZENS COMMENTS (7:31 pm)

 

Dennis Cauchon, 327 East Broadway, advised Council that Section 1137.01 of the Village Code permitted Council to initiate an appeal as well as the Village Planner, Law Director and Village Manager.  He requested that Mr. Thornborough receive his $150 fee back for the cost of filing the Burke Hall exterior lighting plan appeal as Council could have initiated the appeal.

 

Sara Jean Wilhelm, 202 Thresher Street, indicated her opposition to drive-throughs as part of the newly proposed Gateway Zoning District.  She stated that drive-throughs would not benefit the Village or increase the Village tax base.  She also expressed her opinion regarding density levels.  She asked that the current level of density in other zoning districts be applied to this zoning area to preserve green space.  Ms. Wilhelm also asked that Council take into consideration ecological concerns regarding development in the Rive Road area.

 

Butch Curtis, 1942 Columbus Road, questioned the application of sand to the intersections during the repaving of Village streets.  He indicated that he had spoken with Village staff regarding the reason for the application of sand.  He asked if the sand would be cleaned up now that the street improvements were complete.  Manager Holycross indicated that the Service Department would be cleaning up the sand this week.

 

Mayor Hartfield closed Citizens’ Comments at 7:37pm

 

 

APPEAL HEARING

 

Mayor Hartfield called the appeal hearing of the decision by the Granville Planning Commission to approve a proposed exterior lighting plan for Denison University’s Burke Hall at 240 West Broadway, located in the Village Institutional District and in the Architectural Review Overlay District, to order.  Mayor Hartfield called the roll.  Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, and Mayor Hartfield.

 

Councilmember O’Keefe recused herself from the hearing as her husband taught at Denison University.

 

Law Director Crites advised Council that the Denison University attorney, as well as the appellant, requested that Council remand the application back to the Planning Commission for reconsideration.

 

Those wishing to speak during the hearing were sworn in.  Please note an official transcript of the June 18, 2008 Appeal Hearing for Denison University’s Burke Hall at 240 West Broadway will be attached to these minutes. 

 

Mayor Hartfield closed the evidence at 7:53pm.  Law Director Crites noted that pursuant to section 1137.01(j) of the Codified Ordinances of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision. 

 

Councilmember Mershon moved that the appeal be remanded to the Planning Commission to reconsider their decision in light of the changes in the application and to address the standing issue of anyone who appeared at that hearing. Second by Councilmember McGowan.  Roll call vote to remand the decision of the Planning Commission regarding the exterior lighting plan for Burke Hall: Barsky (yes), McGowan (yes), Mershon (yes), Herman (yes), Hartfield (yes).  Motion carried 5-0.  Mayor Hartfield announced that the decision of the Granville Planning Commission from May 12th would be remanded back to the Planning Commission. 

 

Law Director Crites advised that Council’s decision will need to be formalized in writing within 45 days.   Law Director Crites asked Council if they would like him to prepare the decision.  Council requested that Law Director Crites prepare the decision.

 

Mayor Hartfield called the regular Council meeting back to order at 8:00pm.  Councilmember O’Keefe returned to the meeting.

 

Mayor Hartfield directed a question to Law Director Crites regarding the discussion and a resolution to the issue of standing.  Law Director Crites advised Council that the Planning Commission and Board of Zoning and Building Appeals hearings were quasi-judicial hearings.  As these meetings were quasi-judicial hearings, anyone who appeared to speak before those commissions was required to be sworn in and describe their relationship to the application.  Individuals may be questioned and asked to establish standing in connection to applications.  The Commission decides if standing is appropriate and allows the party to speak.  If the Commission determined that the individual does not have standing, the individual may not provide testimony. 

 

Mayor Hartfield asked how the line was draw as to who had standing and who did not.  Law Director Crites responded that Village Code provided little guidance.  He indicated that the Commission and/or Legal Counsel does not seek to exclude individuals and tries to provide allowances; however, as the hearings were quasi-judicial in nature, there were limits and those limits were followed.  Councilmember Mershon asked who has the decision making power of determining standing.  Law Director Crites indicated that it was ultimately Council’s decision; however, the Law Director and Commission may make that determination at each hearing. 

 

Councilmember Barsky suggested that the hearings should be well advertised.  Councilmember O’Keefe indicated that perhaps a limit should be placed on adding or changing aspects of applications during a hearing.

 

PUBLIC HEARING

 

Mayor Hartfield recused herself from the hearing.  Vice Mayor Herman opened the public hearing at 8:10pm

 

  1. , An Ordinance Enacting Chapter 1173 and   Amending Chapter 1189 of the Codified Ordinance to Establish Zoning Regulations for the Village Gateway District

 

Comments:

Dan Bellman, 310 Summit Street, expressed his concerns about making changes to the zoning codes in the Suburban Business District.  He indicated that the proposed Gateway District zoning should only apply to the River Road area. He indicated that many community members spent a lot of time implementing the Suburban Business District and the zoning in that area has provided what was desired.  Council should be careful not to develop an area that could possibly cause a drain on the downtown business area.  He indicated that he had special concerns regarding the increase in density, the removal of the density incentive bonus, the increase from four to six dwelling units, and the increased tenant square footage size.  Mr. Bellman also recommended that Council contact Keith Meyers for his input and expertise.

 

Doug Wagner, 300 Pinehurst Drive, advised that he was a current property owner on River Road.  He indicated that the ordinance before Council was a diluted version of the zoning district that was originally presented to Council by the landowners.  He felt this current ordinance was too restrictive and, with the additional cost to property owners to install water and sewer, the overall costs to develop property along the River Road corridor would be too prohibitive.  He was hoping to see a more collaborative relationship between Village Council and the property owners.  Councilmember Barsky asked what Mr. Wagner found specifically restrictive.  Mr. Wagner indicated that the 10,000 square foot non-commercial building size would work for him, but he wanted 70% lot density.  He currently has three acres and hoped to subdivide his lot; however, the current restrictions would most likely prohibit that course of action.  Councilmember Mershon commented that he believed the current Township business zoning district may be more limited than the proposed Gateway Zoning District.

 

Rodger Kessler, 170 Pinehurst Drive, expressed his agreement with Mr. Bellman regarding his high opinion of Keith Meyers.  Mr. Kessler advised Council that he was not in agreement with all aspects of the current version of the Gateway Zoning District.  He disagreed with the number of units permitted, the reduction in tenant building square footage, and the reduced density percentage.  However, he believed these items were negotiable and not of major concern.  He expressed his greatest concern to be Council’s need to react to the proposed development along South Main Street.  Mr. Kessler believed an opportunity existed for the Village to approach all parties and reach an agreement that could provide a lasting return to the community.   He charged Council with seizing this opportunity and making it happen.  Vice Mayor Herman asked Mr. Kessler if indeed the specific numbers and restrictions of the proposed zoning plan were the main issue.  Mr. Kessler responded that those issues could be easily and quickly resolved with negotiation.  He indicated that the larger issue was to connect with the developer, who had already begun the development process, and seek their involvement in this process.  The Village needed to make this opportunity happen in order to maintain control of the development in that area.  Property owners have already waited for over four years for decisions to be made regarding the River Road area.  Mr. Kessler urged them not to miss this important opportunity.  Councilmember O’Keefe responded that Council was moving the process forward, but still needed to consider the costs to the Village regarding infrastructure and if the area would provide an increase to the Village tax base.  There were also serious issues to address regarding the sensitive ecological nature of that area and concerns regarding traffic patterns.  Vice Mayor Herman added that Council had to address the needs of the entire community, not individual property owners.  Councilmember Barsky stated that there was an advantage to extending discussions to ensure that decisions comply with the direction set by the Comprehensive Plan.  Councilmember Mershon indicated that the proposed zoning district was designed, generally, to meet the needs of the River Road area. Councilmember Mershon added, that although the issues mentioned by the other Councilmembers were important, it was time for Council to move forward and make a decision regarding the zoning code for that area and address the issue of providing water and sewer.  Councilmember Barsky stated that during the past twenty years, the residents, through their many survey responses, had provided significant comment regarding how the Village and surrounding Township should develop.  Councilmember Mershon asked if Council wanted to extend the public hearing one more meeting to allow Councilmember Tegtmeyer to hear testimony.  Vice Mayor Herman indicated that the public had been accorded adequate hearing time.  Councilmember O’Keefe indicated that she would like to more forward.  Councilmember Mershon added that there were only a limited number of issues that Council still needed to resolve. 

 

Mellissa Hartfield, 220 South Pearl Street, commented as an area property owner.  She indicated that developing this ordinance had been a long process with a lot of debate.  Ms. Hartfield acknowledged that there were a number of legitimate concerns regarding applying zoning to this area, but believed the process would provide a great opportunity for the community.  She indicated that she did have a few concerns.  She hoped Council would take traffic concerns into consideration and try to provide good options for future access.  Ms. Hartfield hoped that any development in this area would compliment the existing Village and Township development.  She expressed concern regarding the inclusion of three story buildings and the minimum width of sidewalks.  She felt larger sidewalks encouraged socialization and that very few buildings exceeded two and a half stories.  Ms. Hartfield ended her comments with the hope that a spirit of collaboration could permit the process to continue to move forward in a positive manner.

 

Councilmember O’Keefe asked if Council had agreed to the 60% density coverage.  Vice Mayor Herman responded that Council had agreed on the number 60% density to enable staff to provide an ordinance for Council to introduce. 

 

Vice Mayor Herman closed the public hearing for Ordinance No. 07-08 at 8:45pm. Mayor Hartfield returned to the meeting.

 

      Provide for Adjustments of the Annual Budget for Fiscal Year 2008 and to

      Revise Sums for Operating Expenses

 

Comments:

There were no comments for or against the ordinance.  Mayor Hartfield closed the public hearing at 8:47pm.

 

OLD BUSINESS

 

 

Mayor Hartfield recused herself from the Gateway Zoning District discussion.  Vice Mayor Herman suggested that the discussion of the Gateway Zoning District be limited to a forty-five minute period.  Council agreed.

 

Discussion:

Councilmember O’Keefe asked if the purpose and intent of the new district were to provide increased tax revenues to the school district.  Manager Holycross indicated in the affirmative and added that this language came directly from the Suburban Business District. 

 

Councilmember McGowan asked how the district would be applied to the Village zoning map.  Planner Terry indicated that it would initially be only a zoning classification on the map, but as new areas were annexed into the Village, Council could then assign whichever specific zoning district to those areas.   Planner Terry added that those areas were usually outlined by arterial roadways, property lines, or topographical boundaries. 

 

Councilmember Mershon suggested that, as there were a limited number of areas of disagreement, Council should perhaps begin by listing the items that needed further review and discussion.  Council agreed.

 

The items Council determined needed further discussion and review were as follows:

 

  • Lot coverage
  • (b)(5) number of units
  • Single tenant size
  • Maximum building size
  • Tree lawn width
  • Sidewalk width
  • Open space – paragraph two
  • Detention/retention basins
  • Building style – story height
  • Materials (vinyl siding)
  • Drive-throughs
  • Lighting (too much, what is a foot-candle, how bright is a foot-candle)
  • Access management – road access points
  • Neon signs and sign types
  • Freestanding residential sign height

 

Council agreed to strike the language “including those used for retail display” under the Windows – Residential section at the end of the second paragraph.

 

Vice Mayor Herman suggested that Council correlate each of these issues with recommendations from the Comprehensive Plan.  Councilmember McGowan suggested that if Councilmembers had concerns, questions or need clarification on any issues, to contact Planner Terry so she can research the issue and provide any information or answers at the next Council meeting.

 

Councilmember Mershon moved to table Ordinance No. 07-08 until the next Council meeting.  Second by Councilmember Barsky.  Vote 5-0.  Motion passed.

 

Mayor Hartfield returned to the Council meeting.

 

      Provide for Adjustments of the Annual Budget for Fiscal Year 2008 and to

      Revise Sums for Operating Expenses was moved for adoption by

      Councilmember Barsky.  Second by Councilmember O’Keefe.

 

Discussion:

Mayor Hartfield noted that Sergeants Dudgeon and Blackledge were in the audience and available for questions.

 

Councilmember McGowan summarized the information provided to the Lights, Safety, Streets/Sidewalks, and Utilities Committee when the Granville Police Department originally presented there request for TASERs.  He advised that ten TASERs were to be purchased, one for each full-time officer.  He also indicated that the department currently had two TASERs, which the officers share.  Each officer would be fully trained in the use of a TASER.  He advised that Sergeant Blackledge described a specific incident where he could have used a TASER to apprehend a fleeing suspect.

 

Manager Holycross explained that the cost of the TASERs was expected to be $13,500. The Police Department received a total of $11,925 with an additional $500 pledged when the TASERs were ordered, leaving an estimated balance of $1,100.   Vice Mayor Herman and Councilmember Mershon asked if, in the original presentation, the Police Department indicated that all of the funds would be donated with no cost to the Village.  Manager Holycross indicated in the affirmative and added that the balance of the cost could be covered by the existing budget for the Police Department Materials & Supply Budget. 

 

Councilmember O’Keefe asked under what circumstances a TASER would be used.  Sergeant Dudgeon responded that a TASER could be used to gain quick and immediate control of a suspect, to help prevent injury to a suspect or officer, and to gain control of combative suspects.  He indicated that a TASER was an additional tool that could be available to officers.  Sergeant Dudgeon stated that a TASER had only been used two or three times in the course of Village law enforcement.  Councilmember Mershon added that a TASER was an immediate use alternative to other police tools. Councilmember O’Keefe asked if TASERs were lethal.  Sergeant Dudgeon reported that no deaths had been attributed to TASERs, based on court cases.  Councilmember McGowan added that people have died because of the use of a TASER, but underlying medical conditions were cited as the ultimate cause of death.   Mayor Hartfield indicated that the officers currently carry guns and use those weapons appropriately and judiciously.  Vice Mayor Herman added that the Police Department answered all of his concerns regarding the use, training, and handling of TASERs.

 

Council thanked the officers for compiling the information and bringing the request to council. 

 

NEW BUSINESS

 

Resolution No. 08-31, A Resolution to Express Appreciation to Bill Heim for Service on the Board of Zoning and Building Appeals was introduced by Councilmember McGowan.  Second by Councilmember Barsky. 

 

Discussion:

No discussion

Vote on Resolution No. 08-31. Motion carried 6-0.  Resolution No. 08-31 was adopted. 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of June 4, 2008

 

Councilmember O’Keefe made a motion to approve the minutes as amended.  Second by Vice Mayor Herman.   Motion carried 6-0.

 

MAYOR’S COURT REPORT – May

 

The Mayor’s Court Report for the month of May was presented for review.

Councilmember McGowan asked if staff was investigating methods to reduce or control fuel consumption.  Manager Holycross indicated that no measures were currently in effect, but could be researched.

 

Councilmember McGowan moved to accept the May Mayor’s Court report.  Second by Vice Mayor Herman.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – May

 

The Manager’s Report for the month of May was presented for review.           

 

Mayor Hartfield noted that the number of patrol hours had increased.  Manager Holycross indicated that he would discuss the increase with Chief Mason.

 

Councilmember McGowan asked about the increase in the number of unsecured buildings.  Manager Holycross indicated that he also noted the increase and would check with the schools as to any potential issues.

 

Councilmember O’Keefe asked why the sewer fund amount was negative.  Manager Holycross indicated that the fund balance was negative due to encumbered sums for repairs yet to be funded.  He indicated that receipts for the current month should bring the balance more in line.

 

Councilmember Barsky noted the increase in the number of shut-off notices.

 

Councilmember McGowan moved to accept the May Monthly Manager’s Report   Second by Vice Mayor Herman.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met June 9th.  The minutes of that meeting were included in Council’s packet if anyone had any questions.  The Committee’s next meeting is scheduled for Monday, June 23rd at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The Committee’s next meeting is scheduled for Tuesday, June 24th at 5:30pm.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the applications for signage and a change of use.  The vote, regarding the application for the already installed solar panels, was tied, 2-2, as there were only four Commission members present.  No action was taken on that application.  The application will be reviewed again at the next Commission meeting.  Also, included in Council’s packet, were minutes from the Special Planning Commission hearing, which reviewed the new zoning code amendments.  The Commission will continue their review at their next meeting.   

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe reported that the P & Z Committee met June 17th.  The minutes of that meeting were included in Council’s folder if anyone had any questions.  The Committee reviewed the changes made to the temporary sign and the property maintenance codes.  The Committee recommended that both codes be presented to the Planning Commission and Council for review.  The Committee’s next meeting is scheduled for Tuesday, July 22nd at 5:30pm.

 

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the June Rec Commission meeting was cancelled.  Manager Holycross indicated that the Commission would be coming before Council during their July 16th meeting to make a presentation regarding the proposed joint recreational district.  Mayor Hartfield asked Manager Holycross if the presentation could be early in the meeting, as the next meeting had a full agenda.

 

Councilmember O’Keefe reminded Council to be sure to attend the Box Lunch Bingo for individuals fifty-five and older on July 5th

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield asked Manager Holycross if a Council response was needed for the information provided in Council’s packet regarding Time Warner.  Manager Holycross indicated that Council should hold onto the information as staff will review the proposed changes, confer with the Law Director and advise Council as to any necessary action.

 

 

ADJOURNMENT (9:57pm PM)

            Councilmember McGowan moved to adjourn the meeting.  Second by Vice Mayor Herman.  Motion carried 5-0.  Meeting adjourned.

 

Council Minutes June 4, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 4, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (6-0) 

 

The minutes reflect that Councilmember Tegtmeyer arrived at 7:35pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZENS COMMENTS (7:33 pm)

 

Dennis Cauchon, 327 East Broadway, encouraged Councilmembers to reread the 1998 Comprehensive Plan as well as the 2001 update as each provided information regarding Village gateway districts.  Councilmember McGowan asked if anything specifically stood out from the zoning currently proposed for the Gateway Zoning District.  Mr. Cauchon indicated in the affirmative, but would provide detailed information at the public hearing.  He supported using the existing Suburban Business District zoning for the River Road area.  Councilmember Mershon asked if the Granville Township Trustees adopted the 2001 update to the 1998 Comprehensive Plan.  Mr. Cauchon thought that the plan was adopted.

 

Trudy Knox, 168 Wildwood Drive, asked Council the procedure for getting West Broadway repaved.  Councilmember McGowan and Manager Holycross advised Ms. Knox that street repairs were beginning the following week and West Broadway was scheduled for milling and paving.  Ms. Knox also requested that a portion of the sidewalk along the southern lane of West Broadway near the Granville Square Apartments needed concrete poured.  The sidewalk was currently filled with gravel and made it very difficult for pedestrians to use the walkway.  Ms. Knox also asked if a stairway hand railing in the Granville Public Library could be shortened as it extended one foot beyond the stairway and could cause accidents.  Mayor Hartfield advised that the Licking County Building Department was responsible for all building code issues.

 

Mayor Hartfield closed Citizens’ Comments at 7:38 PM

 

 

 

APPEAL HEARING

 

Mayor Hartfield called the appeal hearing of the decision by the Board of Building and Zoning Appeals to approve a proposed variance for a detached garage for Bryan and Christine Law for 289 Glyn Tawel Drive located in the Planned Unit Development District to order. 

 

Those wishing to speak during the hearing were sworn in.  Please note an official transcript of June 4, 2008 Appeal Hearing for Bryn and Christine Law of 389 Glyn Tawel Drive will be attached to these minutes. 

 

Mayor Hartfield closed the evidence at 8:50pm.  Law Director Crites noted that pursuant to section 1137.01(j) of the Codified Ordinances of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision. 

 

Councilmember Barsky moved to reverse the decision of the Board of Zoning and Building Appeals.  Second by Councilmember McGowan.  Roll call vote to reverse the decision of the Board of Zoning and Building Appeals decision: Barsky (yes), McGowan (yes), Mershon (no), O’Keefe (yes), Tegtmeyer (no), Herman (yes), Hartfield (yes).  Motion carried 5-2.  Mayor Hartfield announced that the decision of the Board of Zoning and Building Appeals from May 8th was reversed. 

 

Law Director Crites advised that Council’s decision will need to be formalized in writing within 45 days.   Law Director Crites asked Council if they would like him to prepare the decision.  Council requested that Law Director Crites prepare the decision. 

 

Mayor Hartfield called the regular Council meeting back to order at 9:14pm

 

OLD BUSINESS

 

Presentation of Density Alternatives and Building Styles for the Proposed Village

Gateway District

 

Mayor Hartfield recused herself from the Gateway Zoning District discussion.  Vice Mayor Herman asked Planner Terry to proceed with her presentation.

 

Planner Terry provided visual examples of the architectural styles suggested for the Gateway District.  She added several additional styles that she thought would also be appropriate and currently exist in the area.  She also suggested that Council consider removing a few of the more ornate styles.  Councilmember Mershon suggested that the ordinance may not need to limit any styles.  Councilmember Tegtmeyer asked how the design styles translated from residential buildings (as was shown) to commercial buildings. Planner Terry indicated that elements of specific styles would be used in commercial designs to allude to specific architectural styles.  Vice Mayor Herman suggested that architectural design features could be included as part of the code.  He felt that specific descriptions might provide a way to anchor the definition of each style and provide predictability to design styles.  Councilmember Mershon suggested that each specific architectural style dictates design elements that should be utilized.  Councilmember Barsky indicated that the Village and developers have books available to set design style elements.  Planner Terry asked Council if the suggested styles should be included in the ordinance or if any of the styles should be removed.  Council indicated by consensus that all the existing styles should remain, the newly recommended styles should be added, and the “including, but not limited to” language should be removed.

 

Planner Terry provided Councilmembers with a summary of existing lot coverage, building square footage, and density levels in the Suburban Business District and Planned Commercial District.  She also recommended to Council that a definition of open space as well as what constituted open space would be beneficial to provide clarity to the ordinance.  Councilmember Mershon suggested open space should allow for the construction of sidewalks or bike paths on areas that would be considered open space.

 

Planner Terry discussed the issue of density, 50% lot coverage with a density bonus or 70% lot coverage.  She also discussed the issue of square footage per building size.  She indicated that in reviewing the 1998 Comprehensive Plan, it recommended 5,000 square foot single tenant building size with a maximum 10,000 square foot building size.  Vice Mayor Herman indicated that those standards would be his preference.  Councilmember Mershon suggested that Council select a set percentage for density, not include a bonus, and allow the property owners and developers to review the ordinance and express their comments.  Council agreed to 60% density with a maximum tenant size of 8,000 square feet and a maximum building size of 10,000 square feet. 

 

Councilmember Tegtmeyer asked if there were changes made to the number of stories permitted.  Council consensus was to leave the current language and amend the ordinance if needed.

 

NEW BUSINESS

 

Ordinance No. 07-08, An Ordinance Enacting Chapter 1173 and Amending Chapter 1189 of the Codified Ordinance to Establish Zoning Regulations for the Village Gateway District was introduced by Councilmember Mershon.  Second by Councilmember McGowan. 

 

            Mayor Hartfield set a public hearing for Ordinance 07-08 for June 18, 2008.

 

Ordinance No. 08-08, An Ordinance to Amend Ordinances No 20-07 to Provide for Adjustments of the Annual Budget for Fiscal Year 2008 and to Revise sums for Operating Expenses was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

            Mayor Hartfield set a public hearing for Ordinance 08-08 for June 18, 2008.

 

Resolution No. 08-29, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids the Sale of Surplus Equipment was introduced by Councilmember McGowan.  Second by Councilmember Mershon. 

Discussion:

Councilmember O’Keefe asked about the copier that was listed in the resolution.  Clerk Prasher indicated that it was the analog copier in the corner of Council Chambers and may or may not work.  Councilmember Barsky asked if the bikes listed were the police bikes.  Manager Holycross indicated that the bikes were unclaimed property, primarily children’s bikes.  Vice Mayor Herman asked if the bricks listed were those previously used street bricks.  Manager Holycross indicated in the affirmative.

 

Vote on Resolution No. 08-29. Motion carried 7-0.  Resolution No. 08-29 was adopted. 

 

Resolution No. 08-30, A Resolution to Initiate Permanent Zoning for the 514 +/- Acres that were Annexed into the Village in 2007 was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky. 

 

Discussion:

Councilmember Tegtmeyer asked why a resolution was necessary to initiate the process to forward the zoning recommendation to the Planning Commission.  Manager Holycross indicated that Council must initiate all zoning changes.  Mayor Hartfield added that the Village Council assured the annexed residents, at the time of annexation, that whatever zoning was applied to this area would maintain the current zoning.

 

Vote on Resolution No. 08-30. Motion carried 7-0.  Resolution No. 08-30 was adopted. 

 

Quasi-Judicial Hearings

 

Mayor Hartfield suggested that, as the meeting was already running long, Law Director Crites forward the information regarding quasi-judicial hearing via email to each Councilmember.  If any of the Councilmembers had questions, they could contact Law Director Crites directly.  Law Director Crites indicated that he would forward that information to Council.

 

Mayor Hartfield read into the record the following report from the Clerk of Council:

 

In accordance with Section 1137.01(d) of the Codified Ordinances, I hereby advise Council that service of the Findings of Fact related to the approval of application #08-41 for Art Chonko, on behalf of Denison University, for the address 240 West Broadway by the Granville Planning Commission was made on the appellant as well as on all of the persons identified in the record who were permitted to appear and be heard at the hearing as well as all of the adjacent property owners.  Service was accomplished by ordinary mail.

 

In accordance with Section 1137.01(b) of the Codified Ordinances, I hereby advise Council that the Record of the Granville Planning Commission with regard to the approval of application #08-41 for Art Chonko, on behalf of Denison University, for the address 240 West Broadway was delivered to the Village Council members. 

 

In accordance with Section 1137.01(e) of the Codified Ordinances, Council may schedule the hearing on the appeal to be held at either of the next two immediately subsequent regularly scheduled Council meetings for either Wednesday, June 18th or Wednesday, July 2nd.  

 

Council was advised that Mr. Jack Thornborough would not be in town on June 18th, but was comfortable providing a written statement with his objections.  Mayor Hartfield advised Council that the July 2nd date was during the July 4th festivities and the evening of the local fireworks presentation.  Councilmember Tegtmeyer indicated that she would not be available the evening of June 18th.  Mr. Thornborough asked if someone else could make his presentation.  Law Director Crites indicated that he would check as to who was permitted to speak on behalf of the appellant.  Law Director Crites also advised Mr. Thornborough that any written statement would need to be notarized. 

 

Council scheduled the hearing for this appeal for Wednesday, June 18th.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of May 21, 2008

 

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Vice Mayor Herman.   Motion carried 7-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met May 19th.  The minutes of that meeting were included in Council’s packet in any had questions.  The Committee’s next meeting is scheduled for Monday, June 9th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the following applications: 

  1. A wall sign for Granville Dental
  2. A sign for The Soup Loft
  3. A six-foot privacy fence for a property on South Pearl Street
  4. A two-car detached garage.

The Commission had difficulty with an application from the Karaffas for solar panels that were installed on their roof.  They received a building permit from Licking County, but did not know that they needed Village approval.  There were only three Commission members in attendance, so the final vote was 2-1 in support of the panels.  However, it takes three members of the Commission to approve any application, so the application will be reheard at the next Planning Commission meeting.  The Commission discussed whether solar panels were appropriate for the historic district.  Councilmember O’Keefe suggested that Council should consider the issue of energy efficient technology as part of the zoning code.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that registration for summer programming had begun.  He reported that the Commission will be asking the Council to adopt a resolution to support the creation of a recreation district.  Members of that district would include Township, Village and school district representatives.  The Commission hoped to have the resolution enacted by fall, 2009.  Manager Holycross indicated that the Rec Commission was scheduled to make a presentation during the June 18th Council meeting.  Mayor Hartfield asked if Manager Holycross could move the presentation to the July 16th meeting.  Mayor Hartfield indicated that he would make that request. 

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that Township Trustee Wes Sargent asked if Councilmembers would be willing to work a booth during the Granville Area Chamber of Commerce Street Scenes.  Township Trustees and school board members would also participate to answer questions regarding local issues.  Council indicated that they would be interested.

 

Mayor Hartfield asked Council if they wanted to again participate in the July 4th parade.  Council indicated in the affirmative and agreed to walk as participations. 

 

Council decided to cancel the Council meeting scheduled for July 2nd.

 

ADJOURNMENT (10:33 PM)

            Councilmember McGowan moved to adjourn.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

Council Minutes May 21, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 21, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Assistant Law Director Maas.

 

Vice Mayor Herman made a motion to excuse Councilmembers McGowan and Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (5-0) 

 

The minutes reflect that Councilmember Tegtmeyer arrived at 8:25pm.

 

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (5-0).   

 

CITIZENS COMMENTS (7:33 pm)

Jack Thornborough, 13 Donald Ross Drive, asked Council the ramifications of not excusing a Councilmember.  Manager Holycross indicated that the Charter provides an attendance requirement.  Councilmember Mershon indicated that there was a Code provision that provided for the removal of a Councilmember for missing more then two unexcused meetings.  Mr. Thornborough wanted to address an issue regarding the approval of the exterior lighting plan for Denison University’s Burke Hall by the Planning Commission.  He indicated that both he and Joy Jung reviewed the proposed plan at the Village Office prior to the meeting and also attended the meeting.  He indicated that he felt he had to fight for standing to speak at the hearing.  He was given standing and permitted to speak after establishing standing through a property he owns on South Mulberry Street.  He further indicated that in Art Chonko’s presentation to the Commission on behalf of Denison University, six additional spotlights were added to the east, south and west face of Burke Hall.  As the plans were changed from what was originally submitted, Mr. Thornborough felt the application should have been tabled, re-advertised and presented to the Planning Commission at another meeting.  He also indicated that the bulbs Denison indicated it would use were 70-watt bulbs which provide 6,600 Lumens, compared to a 60-watt bulb that emits 500 to 800 Lumens.  Mr. Thornborough added that no other building in the Village was lit in a similar manner.  He indicated that he did not want to appeal the decision and asked Council if they had the authority to appeal or review the decision.  If not, the decision should be voided, the application re-advertised and properly reviewed by the Planning Commission.

 

Richard Downs, 4174 Loudon Street Road, expressed concerns regarding community green issues.  He stated concerns regarding current energy consumption, energy prices and global warning.  He indicated support for Granville’s attempt to act green in regard to Open Space issues and the environment.  He expressed support for the local resident who recently installed solar panels.  He would like to see the local government help facilitate the development and transition to a green community.  He suggested the possibility of waiving zoning fees for applications involving the installation of renewable energy alternatives.  He sited the town of Davis, California that added zoning codes in 1975 to address environmental issues.  Mr. Downs also indicated that the many local individuals in the community had expertise available to Council should they chose to make changes to the zoning code.

 

Dennis Cauchon, 327 East Broadway, indicated his support for the local resident who installed solar panels.  He stated that in searching the Village Code, he was unable to find the word solar. Mr. Cauchon also recommended the adoption of a dark sky ordinance and changes to allow of green related modifications to homes. 

 

Mayor Hartfield closed Citizens’ Comments at 7:44 PM

 

NEW BUSINESS

 

Resolution No. 08-26, A Resolution To Amend the Management Plan of the Coshocton-Fairfield-Licking-Perry Solid Waste Management District was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

Discussion: 

Councilmember Barsky questioned the origin of the $4 per ton out-of-district and $1 per ton out-of state fees listed in Section I.  Manager Holycross indicated that those fees were part of the current plan and provided as part of a sample resolution.

 

Vote on Resolution No. 08-26. Motion carried 5-0.  Resolution No. 08-26 was adopted. 

 

Resolution No. 08-27, A Resolution to Express Appreciation to Chip Blanchard for Service on the Granville Planning Commission was introduced by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

 

Discussion:

Councilmember O’Keefe and Barsky complimented Mr. Blanchard on his good work while a member of the Planning Commission. 

 

Vote on Resolution No. 08-27. Motion carried 5-0.  Resolution No. 08-27 was adopted. 

 

Resolution No. 08-28, A Resolution to Express Appreciation to Tim Riffle for Service on the Granville Planning Commission was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky. 

 

Discussion:

Councilmember O’Keefe and Barsky complimented Mr. Riffle on the time and effort he expended while a member of the Planning Commission.  Mayor Hartfield thanked Mr. Riffle for extending his service to the Planning Commission this year while the School Board selected his replacement.

 

Vote on Resolution No. 08-28. Motion carried 5-0.  Resolution No. 08-28 was adopted. 

 

Mayor Hartfield read into the record the following report from the Clerk of Council:

 

In accordance with Section 1137.01(d) of the Codified Ordinances, I hereby advise Council that service of the Findings of Fact related to the approval of application #08-40 for Bryan and Christine Law for the address 389 Glyn Tawel Drive by the Board of Zoning and Building Appeal was made on the appellant as well as on all of the persons identified in the record who were permitted to appear and be heard at the hearing as well as all of the adjacent property owners before the Board of Zoning and Building Appeal.  Service was accomplished by ordinary mail.

 

In accordance with Section 1137.01(b) of the Codified Ordinances, I hereby advise Council that the Record of the Board of Zoning and Building Appeal with regard to the approval of application #08-40 for Bryan and Christine Law for the address 389 Glyn Tawel Drive was delivered to the Village Council members. 

 

In accordance with Section 1137.01(e) of the Codified Ordinances, Council may schedule the hearing on the appeal to be held at either of the next two immediately subsequent regularly scheduled Council meetings for either Wednesday, June 4th or Wednesday, June 18th.  

 

Council scheduled the hearing for this appeal for Wednesday, June 4th.

 

REVIEW OF MINUTES

 

Mayor Hartfield recused herself from the meeting during the review of the minutes regarding the April 9, 2008 special Council meeting.

 

Special Scheduled Meeting of April 9, 2008

 

Councilmember Barsky moved to remove from the table the April 9, 2008 minutes from the Special Council meeting.  Second by Councilmember O’Keefe.  Motion carried 4-0.

 

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion carried 3-1.

 

Mayor Hartfield returned to the Council meeting.

 

Regularly Scheduled Meeting of May 7, 2008

 

Councilmember O’Keefe made a motion to approve the minutes as amended.  Second by Vice Mayor Herman.   Motion carried 5-0.

 

MAYOR’S COURT REPORT – April

The Mayor’s Court Report for the month of April was presented for review.

 

Councilmember Barsky moved to accept the April’s Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – April

The Manager’s Report for the month of April was presented for review.           

 

Councilmember O’Keefe asked why the water and sewer fund amounts were negative.  Manager Holycross indicated that both fund balances were negative due to encumbered sums for repairs yet to be funded.  He also indicated staff would be presenting recommendations for possible water and sewer rate adjustments at a later date. 

 

New pages were provided to Council regarding the tax and water reports.

 

Councilmember O’Keefe moved to accept the April report   Second by Councilmember Barsky.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met May 19th.  The minutes of the May 5th meeting were included in Council’s packet.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember O’Keefe reported that the LSSU Committee met May 20th.  Vice Mayor Herman indicated that local high school students proposed a plan for recycling cardboard for local businesses.  The Committee recommended researching the issue further, but encouraged the use of existing recycling locations.  There were concerns regarding potential costs and possible locations of dumpsters.  Councilmember O’Keefe reported that contractor privileges were also discussed.  A policy currently existed where a contractor may contact the Service Department or Police Department to secure reserved parking.  Additionally, the Committee reviewed the 5-year Capital Improvement Plan and discussed a time frame regarding when these funds could be appropriated.  Councilmember O’Keefe indicated that the Committee also discussed the South Main Street pedestrian bridge.  She reported that field work was in process.  Assistant Manager Roberts provided a photograph of a possible design.  Mayor Hartfield asked the current timeline for construction of the bridge.  Manager Holycross indicated that Assistant Manager Roberts met with the engineers prior to this meeting, but no report was available.  Manager Holycross indicated that he would have Assistant Manager Roberts report on the current status.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the following applications: 

  1. An elevator for Denison’s Curtis Hall
  2. Improved handicap ramps for College Town House
  3. Asphalt shingle roof replacement for a house on West Elm Street

Applications for North Pearl Street and Centenary United Methodist Church were tabled.  The Planning Commission also approved an application for exterior lighting for Denison’s Burke Hall.  The Commission expressed concern regarding light reflecting off the building.  The Village does not currently have a light pollution or dark sky ordinance.  Residents at the meeting requested that the Citizen Comment’s portion of the meeting be moved to the beginning of the meeting.  Barbara Franks also withdrew her request for a change of use for her property at 121 South Prospect Street.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe reported that the minutes from the last meeting were included in Council’s packet.  The Committee reviewed the temporary sign ordinance and recommended that the Village Planner would approve all temporary signs including color.  The Committee also recommended that the Open Space Zoning District should be applied to the newly annexed 514-acre tract.  There were two differences in this district compared to the existing Township agricultural district.  The Township listed golf courses as a conditional use while the Open Space District listed golf courses as a permitted use.  Additionally, schools were identified as a conditional use by the Township and not permitted in the Open Space District.  The Committee also discussed the proposed property maintenance ordinance. The Committee expressed concerns regarding creating a financial hardship for residents and potential neighbor disputes with the implementation of such an ordinance.   Staff will be providing a revised version of the ordinance.

 

Recreation Commission – (McGowan)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Commission discussed working toward next year’s Tree City application.  The Commission also discussed the removal of some Village trees and the planting of flowers in the median. 

 

Union Cemetery (Mershon)

Councilmember Mershon reported that everyone was welcome to help plant flowers on Saturday, May 24th at 9:30am.

 

 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that this week was Ash Borer Awareness Week.  She signed a proclamation to encourage residents to continue to be aware of the issues involved with this serious tree disease.

 

Mayor Hartfield requested clarification as to the issue raised by Mr. Thornborough.  She asked the Assistant Law Director to confirm that Council did not have the authority to seek an appeal.  Assistant Law Director Maas indicated that Council can not seek an appeal.

 

Mayor Hartfield indicated that the determination of standing, according to Village Code, was based on a Supreme Court decision.  Mr. Thornborough indicated that his understanding of the Code allowed him to make a claim, but did not permit the Law Director to adjudicate that claim.  He supported the ability of all Village residents the right to speak on any application.  Planner Terry indicated that Assistant Law Director Crites, at the Planning Commission hearing, determined that the Planning Commission and/or Law Director was permitted to make a decision as to whether a claim presented a direct or present injury.  She further indicated that unless the claim constituted a direct or present injury, the individual would not be permitted to testify.  Mr. Thornborough indicated that the Code stated that only a claim be made; the claim was not to be adjudicated.  Councilmember Mershon suggested, that as a later section in the Code allowed someone to file an appeal that was not permitted to speak at a hearing, would seem to indicate that adjudication at the initial claim was a provision.  Councilmember Mershon also indicated that there were no guidelines for the Planning Commission that outlined when changes to an application would warrant the tabling of an application by the Commission.  Planner Terry also indicated that the Village does not have lighting standard guidelines, light pollution or dark sky ordinance.  Assistant Law Director Maas indicated that she would seek clarification regarding the issue of standing and adjudication. 

 

Review of the Gateway District Zoning Text

 

Mayor Hartfield recused herself from the remaining portion of the meeting. 

 

Vice Mayor Herman asked what the anticipated outcome of tonight’s review was.  Manager Holycross indicated that Council should complete the review of the updated ordinance as well as review the Planning Commission’s recommendation regarding fast, casual restaurants.  Planner Terry indicated that a drawing of the Kessler/Barton property was provided to Council to show the difference between using gross versus net acreage when determining density. 

 

Councilmember Tegtmeyer questioned if this zoning code would be applied to all gateway districts.  Councilmember Mershon stated that he understood that this zoning district would not automatically be applied to all gateway districts.  This zoning code would be applied selectively as the need dictated.  Planner Terry indicated that Council had the final decision as to which zoning districts were assigned to any newly annexed areas. 

Councilmember Barsky questioned if the issues of traffic consideration and the restriction of gun sales had been resolved.  Manager Holycross indicated that no opinion, regarding the gun sales issue, had been received from Law Director Crites.  Planner Terry indicated that Law Director Crites indicated that the language regarding traffic considerations needed to be included in the ordinance.  Traffic considerations may be considered as a criterion of the review process, but could not be considered as the only factor. 

 

Manager Holycross also advised Councilmember Barsky that the information she requested regarding the footprint of CVS Pharmacy was 8,000 square feet.  Councilmember Barsky indicated that previously one of the Planning Commission members mentioned that the 10,000 square feet recommended could include a business like Staples.  She stated that businesses like Staples were not supported by community surveys and previous Comprehensive Plans.  Councilmember Barsky stated that the community had been clear in its desire to “maintain residential and commercial development by encouraging the set aside of contiguous open space, pedestrian and bicycle use, mandating consideration of the existing rural character of the Township and small town character of the Village.”  She also indicated that Council should wait and take the information provided in the final draft of the current Comprehensive Plan into consideration before deciding on many of these issues.  Councilmember Barsky indicated that she had reservations regarding the changes made to the ordinance at the previous hearing, especially issues involving open space, density and lot coverage.  Vice Mayor Herman agreed that higher density levels and less open space was not consistent with what the community had indicated.  He stated that he did not expect Council to develop a consensus from this meeting. 

 

Vice Mayor Herman asked the intent of the fast, casual restaurant recommendation.  Planner Terry indicated that the Planning Commission recommended allowing for a different type of upscale restaurant where the drive-through portion of the business was 35% or less, unlike a typical fast food restaurant where 80% of the business came from drive-through business.  Councilmember Mershon suggested that this issue be treated as a proposed amendment that can be addressed separately.  Council agreed.  Councilmember Barsky indicated that the community had little interest in fast food or drive-through restaurants based on previous survey information. 

 

Planner Terry asked Council if they could address the key issues that may still need to be resolved.  Councilmember Barsky wanted to wait for the Comprehensive Plan to discuss style issues.  Vice Mayor Herman expressed concern regarding wording such as “including, but not limited to” as having little meaning.  Councilmember Mershon indicated that Councilmember Barsky added that wording at the last meeting so as not to be as restrictive regarding architectural styles.  Councilmember Barsky indicated that she now had reservations and would prefer to wait until the Comprehensive Plan was complete. 

 

Councilmember O’Keefe questioned the language disallowing one-story roofs.  Councilmember Barsky indicated that the language should permit one-story structures with a façade that appears to have more stories.  She also indicated that permitting three-story structures should be reviewed after the completion of the Comprehensive Plan.  Rural areas typically do not have three-story structures. 

 

Councilmember O’Keefe asked if the requirement to develop a site analysis plan was consistent with the Comprehensive Plan.  Manager Holycross indicated that staff would review the issue. 

 

Vice Mayor Herman questioned the inclusion of 1173.05(d).  Councilmember O’Keefe asked if this language was typical.  Manager Holycross indicated that the language was not typical, but could be found in other zoning codes.  Councilmember Barsky asked if there was a compromise to this language.  Vice Mayor Herman indicated that the variance process was established to address these types of issues.  Councilmember Mershon wondered where this language originated.  Manager Holycross indicated that the language had been part of the draft.  He indicated that the intent was to recognize that a strict application of the rules may not result in the best possible development.  Vice Mayor Herman stated that this language would make this zoning district exempt from the variance process.  Councilmember Tegtmeyer asked if the variance process was an effective process.  Vice Mayor Herman indicated that the variance process was a broader issue.  Staff was asked to check the usefulness and effectiveness of the variance process.  Council recommended striking 1173.05(d). 

 

Councilmember O’Keefe asked if Planner Terry could provide a visual to show the differences between 50% and 70% lot coverage and density issues.  Planner Terry indicated that the earlier renderings she provided showed vernacular versus more urban styles.  She indicated that new drawings could be provided showing different setbacks, building heights and density levels.

 

Councilmember Mershon indicated that 70% lot coverage was a compromise offered at the previous meeting to use the net buildable acreage instead of gross acreage.  Councilmember Barsky indicated that her concerns were for properties where there were no unbuildable areas excluding setbacks and right-of-ways.  Vice Mayor Herman questioned if the impact of 70% lot coverage on other areas in the district had been reviewed.  Planner Terry asked Council if the setbacks should be included.  Councilmember Barsky indicated that 30% open space was too small of an area.  Vice Mayor Herman indicated that this issue was negotiable; however, it would still need to be consistent with what the community wants.  Councilmember Mershon expressed that there was value to the Village to annex these properties into the Village.  Councilmember Barsky stated that the River Road property owners may have expressed interests that differed from information gathered through community surveys and previous Comprehensive Plans.  Councilmember Mershon indicated that this process had been ongoing for four and one half years through a number of meetings and hearings.  He added that waiting for additional information from Poggemeyer would further delay the process and that seemed unacceptable.  Councilmember Barsky and Vice Mayor Herman suggested that the process move forward by developing a final draft ordinance to Council.  One of the local residents questioned the ordinance’s current number of units per acre.  He indicated that the number of units per acre had been an ongoing issue.  Councilmember Mershon questioned that a change in the language regarding units per acre was to have been six units per acre with a minimum of 1,800 square feet units.  Councilmember Tegtmeyer summarized the discussion requesting that staff prepare a formalized ordinance and provide drawings depicting some of the questioned areas in the ordinance. 

 

ADJOURNMENT (9:49 PM)

            Councilmember Barsky moved to adjourn.  Second by Councilmember O’Keefe.  Motion carried 6-0.  Meeting adjourned.

Council Minutes May 7, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 7, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross, and Assistant Law Director Maas.

 

Councilmember McGowan made a motion to excuse Councilmembers Barsky and Vice Mayor Herman.  Second by Councilmember Mershon.  Motion carried (4-0) 

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried (4-0).   

 

CITIZENS COMMENTS (7:32 pm)

Rob Drake, 71 Donald Ross Drive, indicated that he currently served as the public representative to the Union Cemetery Board.  He wanted to thank Council and the Granville Township Trustees for their continued support of the restoration to the Old Colony Burial Grounds.  He also thanked Trustee Wes Sargent for his tenure on the Board. He reported that last summer one of the cemetery’s largest memorials was restored.  The memorial was for a Village resident Sherlock Maurer who passed in 1830.  He also reported that since 1992, 503 head stones and monuments have been reset and 73 foot stones have been restored by countless volunteers and through the professional help of the Fannins.  Mr. Drake again expressed his gratitude for Council’s and the Township Trustees’ support. 

 

Mayor Hartfield closed Citizens’ Comments at 7:35 PM

 

JOINT MEETING OF THE UNION CEMETERY BOARD

 

Mayor Hartfield called the joint meeting of the Union Cemetery Board to order.

 

ROLL CALL

            Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers McGowan, Mershon, O’Keefe, Mayor Hartfield, Trustee Abraham and Trustee Sargent.

 

Resolution No. 08-23, A Resolution to Declare, with the Granville Township Trustees, that Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Fill an Expired Term on the Union Cemetery Board of Trustees was introduced by Councilmember Mershon.  Second by Councilmember O’Keefe. 

 

Discussion:   No discussion.

Vote on Resolution No. 08-23.  Motion carried 6-0.  Resolution No. 08-23 was adopted by the Granville Council and Granville Township Trustees.            

 

Trustee Wes Sargent added that this meeting takes place each year because of the common interests between the Village of Granville and Granville Township.  The ability of these two entities to work together on the Cemetery Board and now on issues involving the James Road area will continue to build a strong relationship between both groups.  Mayor Hartfield thanked Trustee Sargent for all of this work on the Cemetery Board.  She also welcomed Trustee Abraham to the Board and thanked Rob Drake for his dedication to the community.

 

Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board.

 

PRESENTATIONS

 

            Oath of Office

            Mayor Hartfield gave the oath of office to the following Granville Police officers:

                        Jonathon B. Nicodem – Full-time officer (replacing Officer Zach Smith)

                        April B. Calesaric – Part-time officer (replacing Jonathon Nicodem)

                        Justin Mann – Reserve Officer (currently a dispatcher)

 

Mayor Hartfield also gave the oath of office to the new Income Tax Commissioner Robert Wright.  She congratulated each of the individuals.

 

Tree City USA

Jim Siegel, Chairman of the Tree and Landscape Commission, reported on the Village’s recent award as a Tree City USA designee.  He thanked Council for the funding received during the 2007 fiscal year that helped make this award possible.  This award is the 17th consecutive designation as a Tree City for the Village of Granville, making Granville one of only 249 municipalities in the state to receive this award and the only Tree City awardee in Licking County.  Granville also received the Growth Award, a designation that only five of thirty-nine Tree City awardees received in this region.

Mr. Siegel also reported that the Arbor Day celebration at the Granville Intermediate School was a success.  Five fifth grade students were awarded Whits gift certificates for winning the annual poster contest.  Three trees were donated by AEP and planted at the school.  The Arbor Day proclamation was read by Assistant Manager Molly Roberts.

Mr. Siegel indicated that in 2007, Granville planted 32 trees, pruned 859 trees and removed 172 trees from the Village.  Granville’s total forestry expenditure for Village labor, volunteer hours, equipment depreciation, the Davey Tree Survey and trees was $95,638.  On behalf of the Tree & Landscape Commission, Mr. Siegel thanked Council for their continued support.

 

Mayor Hartfield asked Mr. Siegel if he knew if AEP was responsible for the trees cleared on the southern leg of Cherry Valley Road.  Mr. Siegel indicated that the Asplundh tree removal service was doing the work, so more than likely it was at AEP’s request.

NEW BUSINESS

 

Resolution No. 08-24, A Resolution To Authorize the Non-Permanent Installation of a Sidewalk Sitting Area (Tables and Chairs) on the Public Sidewalk at 130 East Broadway in Front of the Business Known as “Green Velvet” for Calendar Year 2008, Subject to Restrictions was introduced by Councilmember McGowan.  Second by Councilmember Mershon. 

 

Discussion: 

Councilmember O’Keefe indicated that during the Planning Commission meeting there was discussion regarding the sale of tables used as part of the café sitting area.  Councilmember O’Keefe indicated that the complete discussion was available in the Planning Commission minutes from April 28th that was included in Council’s packet.  Mayor Hartfield asked if the merchandizing issue was resolved.  Councilmember O’Keefe indicated in the affirmative.

 

Vote on Resolution No. 08-24. Motion carried 4-0.  Resolution No. 08-24 was adopted. 

 

Resolution No. 08-25, A Resolution to Appoint a Member to the Planning Commission Representing the Board of the Granville Exempted Village School District was introduced by Councilmember O’Keefe.  Second by Councilmember McGowan. 

 

Discussion:

Councilmember O’Keefe stated that Mr. McClow was not present at tonight’s Council meeting.

 

Vote on Resolution No. 08-25. Motion carried 4-0.  Resolution No. 08-25 was adopted. 

 

REVIEW OF MINUTES

 

Special Scheduled Meeting of April 9, 2008

 

Councilmember Mershon moved to table the April 9, 2008 minutes from the Special Council meeting.  Second by Councilmember McGowan.  Motion carried 4-0.

 

Regularly Scheduled Meeting of April 16, 2008

 

Councilmember O’Keefe made a motion to approve the minutes as amended.  Second by Councilmember Mershon.   Motion carried 4-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee had met twice.  The minutes of the April 21st meeting were included in Council’s packet.  During that meeting, the Committee reviewed the five-year revenue projections and discussed how those projections will tie into the five-year capital improvement plan. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that she could not attend the past Planning Commission meeting, but the minutes of that meeting were included in Council’s packet.  The applications that were reviewed by the Commission were all approved.  The only issue involved the selling of café tables in front of Green Velvet.  Green Velvet’s application was approved with the condition that merchandise could not be sold within the café sitting area.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe reported that the Planning and Zoning Committee reviewed the Flood Plain and Floodway Overlay District.  The freeboard level was approved at three-feet above ground level.  The minutes of that meeting were included in Council’s packet.

 

Recreation Commission – (McGowan)

No Report.

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Councilmember O’Keefe asked if Manager Holycross had determined the reason for the decrease in water production over the past year as shown in the most recent Monthly Manager’s Report.  Manager Holycross indicated that in the transition of Clerks, the wrong data had been used to report water production.  Those figures will be revised in the monthly report presented to Council at their next meeting.

 

Councilmember O’Keefe also asked if the Law Director had completed his research regarding the ability to restrict gun sales within the Village. Assistant Law Director Maas indicated that she would check the status of that issue with Law Director Crites.

 

Councilmember O’Keefe also asked if traffic impact could be used as a consideration in evaluating development applications.  Manager Holycross indicated that traffic impact may be used as a consideration, but not as the only consideration.

Mayor Hartfield asked if any information regarding the installation of a conduit into East Elm Street was available.  Manager Holycross indicated that he was waiting to receive information from Engineer Turner regarding this issue.

 

ADJOURNMENT (7:59 PM)

            Councilmember Mershon moved to adjourn.  Second by Councilmember McGowan.  Motion carried 4-0.  Meeting adjourned.

Council Minutes April 16, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 16, 2008

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmembers McGowan and Tegtmeyer.  Second by Councilmember O’Keefe.  Motion carried (5-0)

 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (5-0).   

 

CITIZENS COMMENTS (7:32pm)

 

No one appeared to speak. Mayor Hartfield closed Citizens’ Comments at 7:33pm

 

PUBLIC HEARING (7:33pm)

 

Ordinance No. 06-08, An Ordinance to Amend Ordinance No. 20-07 Providing for Adjustment of the Annual Budget for Fiscal Year 2008 and Revising Sums for Operating Expenses

 

No one appeared to speak for or against Ordinance No. 06-08.  Mayor Hartfield closed the public hearing at 7:34pm

 

OLD BUSINESS

             

Ordinance No. 06-08, An Ordinance to Amend Ordinance No. 20-07 Providing for Adjustment of the Annual Budget for Fiscal Year 2008 and Revising Sums for Operating Expenses was reintroduced by Vice Mayor Herman.  Second by Councilmember Barsky. 

 

Discussion:

Councilmember O’Keefe asked when was the last replacement of the Elm Street waterline.  Manager Holycross indicated that the line currently was a four (4”) line and undersized.  This waterline was scheduled to be replaced in 2010; however, as the street improvements were occurring on East Elm Street this year, the sewer line replacement was moved up to coincide.  Manager Holycross indicated that Engineer Jerry Turner was present and available to answer any questions.  Mayor Hartfield asked if the line being replaced would run the whole length of East Elm Street.  Engineer Turner indicated that the portion of Elm Street going up Mt. Parnassus would not be replaced as it was currently a six (6”) line.  The line being replaced would run from South Main Street to just past South Pearl Street.  The new line would be an eight (8”) line.  Councilmember O’Keefe asked about the condition of the West Elm Street sewer line.  Engineer Turner indicated that West Elm Street was replaced several years ago.  Vice Mayor Herman asked if the larger line would increase water pressure on Mt. Parnassus.  Engineer Turner indicated that pressure may increase just slightly. 

 

Councilmember Mershon asked if conduit to carry electric or cable lines would be installed during this process, as was done when South Main Street was replaced.  Engineer Turner indicated that it was not included in the bid.  Engineer Turner indicated that an additional trench could be dug for such piping, but that would be an additional cost as a change order and he was uncertain of the additional charges.  Engineer Turner indicated that staff met with the gas company recently about renovations the gas company will be making to all Village gas lines over the next several of years.  The line being renovated this year will be the Mulberry Street project.  Councilmember Barsky asked that staff check with the gas company to determine if East Elm Street could be included in their construction project this year.

 

Councilmember O’Keefe asked when the East Elm Street project would begin.  Engineer Turner indicated the week of April 28th sidewalk renovations to meet ADA standards would begin on Welsh Hills Road.  The Mulberry Street storm sewer improvements should begin the week of May 12th and continue two to three weeks until complete.  The East Elm Street water line project would begin mid-May.  All paving improvement projects were scheduled to begin the second week of June and be completed prior to July 4th tentatively.  Manager Holycross indicated that the Village would advise residents of construction projects in their area.

 

Roll Call Vote on Ordinance No. 06-08: Barsky (yes), Mershon (yes), O’Keefe (yes), Herman (yes), Hartfield (yes).  Motion passed 5-0.  Ordinance No. 06-08 was adopted. 

 

NEW BUSINESS

 

Resolution No. 08-21, A Resolution to Award the Contract for the Replacement of the East Elm Street Waterline to Law General Contracting, Inc., as per Specifications, and to authorize the Village Manager to Enter into an Agreement Therefor was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

Discussion:

Councilmember Barsky asked if the information provided in this resolution was the same as discussed during the last Council meeting regarding the street improvement contracts.  Manager Holycross indicated in the affirmative. 

 

Vote on Resolution No. 08-21.  Motion carried 5-0.  Resolution No. 08-21 was adopted. 

 

Resolution No. 08-22, A Resolution to Appoint Members to the Bryn Du Governance Commission was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky. 

 

Discussion: 

Mayor Hartfield indicated that Mr. Piehowicz was in the audience.  Mr. Piehowicz indicated that he moved to Granville within the past two years and was involved in historic preservation previous to coming to Granville.  Council welcomed Mr. Tony Piehowicz to Granville and to the Bryn Du Commission.  Mayor Hartfield thanked Mr. Joe Hickman for his service to the Bryn Du Commission. 

 

Vote on Resolution No. 08-22.  Motion carried 5-0.  Resolution No. 08-22 was adopted. 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of April 2, 2008

 

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion carried 5-0.

 

Special Scheduled Meeting of April 9, 2008

 

Councilmember Barsky moved to table the April 9, 2008 minutes from the Special Council meeting.  Second by Councilmember Mershon.  The minutes reflect that Mayor Hartfield abstained from the vote.  Vice Mayor Herman called for the vote.

 

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

 

Councilmember O’Keefe moved to accept the March Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

Councilmember Barsky asked for a clarification regarding the specific locations along State Route 16 patrolled by the Granville Police Department.  Manager Holycross indicated that the GPD patrols State Route 16 between the village limit signs, just east of Cherry Valley Road and just east of River Road.

 

MANAGER’S REPORT – March

The Manager’s Report for the month of March was presented for review.        

 

Councilmember O’Keefe asked what the dash indicated next to the sewer fund amount on the March Fund Report.  Manager Holycross indicated that the sewer fund balance was negative due to claims paid for the sewer back-up in December, 2007.  Staff expects a portion of those funds to be reimbursed by the insurance company.  Councilmember O’Keefe asked if those residents affected by this incident were now reimbursed.  Manager Holycross indicated in the affirmative. 

 

Mayor Hartfield expressed Council’s appreciation for the new Council packet notebooks and the revised Manager’s Report.  Mayor Hartfield indicated that Council should review the information and formats provided and advise staff if information was missing or indicate possible changes.

 

Councilmember Barsky would like to see more correlation of data to determine if the information was reflective of a trend or a random incident.  Councilmember Mershon asked if the data could be made available electronically.  Manager Holycross indicated in the affirmative.  Vice Mayor Herman indicated that he appreciated Service Department Hopkins’ narrative. 

 

Councilmember Barsky asked if there was a problem with vehicle maintenance; the hours spend on maintenance have increased.  Councilmember Barsky wondered if equipment needed to be replaced or if there were other issues.  Manager Holycross indicated that he would check with Service Director Hopkins.  This data could also be tracked to determine a trend. 

 

Vice Mayor Herman asked about the decrease in water production.  Manager Holycross indicated that he would check with Supervisor Fruth to determine the reason for the change in production.

 

Councilmember Barsky moved to accept the March report   Second by Councilmember O’Keefe.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer) 

The EFP committee will meet on Monday, April 21st at 7:00am.

 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the following applications:

- seven signs for Welsh Hills School;

- two signs for 238 West Broadway;

- Evelyn Frolking received approval for Artiflora to sell flowers in the courtyard  

  of the Granville Historical Society.

The Planning Commission will formalize their recommendations regarding fast-food drive-throughs and forward to Council.

 

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

The P & Z Committee rescheduled their next meeting for Tuesday, April 29th @ 5:30pm. 

 

Recreation Commission – (McGowan)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Tree & Landscape Commission met with residents regarding the gypsy moth infestation.  A presentation regarding the effectiveness and use of Eradicote was presented.  The meeting was well attended and well received.  The Village Flower Basket will be the local distributer of Eradicote.

 

Union Cemetery (Mershon)

The Union Cemetery Board’s next meeting will be Thursday, April 17th at 5:00pm in the cemetery.

 

OTHER COUNCIL MATTERS

Mayor Hartfield reported that there was a hearing scheduled regarding the Mayor’s Court legislation on April 17th in downtown Columbus at the State House. 

 

Mayor Hartfield asked that staff make sure the Village looks its best for Denison’s graduation activities the week of May 5th.

 

Clerk Prasher reported that the Village would be collaborating with the Granville Teen Center and Licking County Litter Prevention and Recycling Center in support of Earth Day.  The Teen Center will be coordinating the effort to assign clean-up areas to volunteers.  The event was scheduled for Saturday, April 26th from 9:30am to 12:00pm.  Volunteers should meet in the First Presbyterian Church parking lot.

 

Council welcomed the new tax commissioner Robert Wright to the Village staff.

 

ADJOURNMENT (8:13pm)

            Councilmember Barsky moved to adjourn.  Second by Councilmember O’Keefe.  Motion carried, 5-0.  Meeting adjourned.

Council Minutes April 9, 2008 Special Meeting

 VILLAGE OF GRANVILLE

COUNCIL SPECIAL MEETING MINUTES

April 9, 2008

 

 

CALL TO ORDER (by Councilmember Barsky at 7:00pm)

 

ROLL CALL

Those responding to the roll call were Councilmembers Constance Barsky, Matt McGowan, Steve Mershon, Jackie O’Keefe, Manager Don Holycross, Law Director Crites and Assistant Law Director Crites.

 

Councilmember Barsky asked for a motion to excuse Councilmember Tegtmeyer and Vice Mayor Herman.  Second by Councilmember O’Keefe.  Vote (4-0)

 

The minutes reflect that Councilmember Tegtmeyer arrived at 7:03pm.

The minutes reflect that Mayor Hartfield was not present as she has a potential conflict. 

 

DISCUSSION

 

Councilmember Barsky advised that as this meeting was a Council work session, public comments or discussion would not be permitted.

 

Councilmember O’Keefe asked if sporting good outlet businesses, as a permitted use, were permitted to sell guns.  Councilmember Tegtmeyer responded that as long as all permits were secured, she assumed a retailer could sell guns.  Law Director Crites indicated that he would research the requirements regarding gun sales.  Councilmember McGowan indicated that, in the past, applicants have approached the Village with retail gun shops.  These establishments were covered by state regulations and not excluded by our zoning codes.  Councilmember Mershon indicated that the Village does not restrict owning a gun or the use of guns and that type of business was currently permitted.  Councilmember O’Keefe indicated that she would prefer retailers not sell guns.  Councilmember Barsky requested that research on the topic be conducted. 

 

Councilmember Barsky commented that drive-throughs for banks and financial institutions should remain included in the zoning district.  She indicated that drive-throughs for utility companies were not well used as customers can pay bills online.  Councilmember Mershon indicated that the zoning regarding this issue should maintain similar guidelines to those in the Suburban Business District.

 

Planner Terry advised Council that there was no provision in the existing Gateway Zoning District to address with home occupations in a single family residence.  Council indicated that home occupations should be added as a conditional use.  Councilmember Mershon asked that since the district was designated as mixed/residential/commercial use, why a home business would not be permitted.  Planner Terry asked if the approval should be administrative or through the Board of Building and Zoning Appeal.  Council indicated by administrative approval.

Planner Terry also asked if this zoning district should include single family, residential use.  Planner Terry indicated that single family use was specifically not included in the zoning language and would need a variance to be approved.  Councilmember Mershon indicated that single family housing should be permitted, especially in areas around the lake, as the land cost should encourage the building of house that would support the tax base.  He indicated that this addition had been requested in each of the past three meetings reviewing this zoning.  Councilmember Tegtmeyer indicated that most of the current potential gateway districts currently have single family residential homes.  This usage should be allowed in this zoning language as home & work type businesses in one building should be encouraged.  Councilmember Barsky asked that single family, residential use be included in section b 5 as a conditional use.

 

Maximum Tenant and Building Size - Councilmember Barsky, referring to the Summary of Planning Commission Recommendations, questioned the Planning Commission’s recommendation to remove the single tenant maximum square footage and increase the maximum building size square footage to 15,000 square feet.  She indicated that the Planning & Zoning Committee recommended a single tenant maximum of 5,000 square feet originally with an overall building size of 10,000 square feet.  Councilmember O’Keefe asked the difference between the single tenant size of 5,000 square feet and 8,000 square feet.  Manager Holycross indicated that lots larger than one acre could accommodate the increased square footage.  Councilmember Mershon asked how the 5,000 square feet maximum was determined.  Manager Holycross indicated that 5,000 square feet came from the Suburban Business District, which included the open space incentive.  Councilmember Mershon indicated that he supported the 10,000 square feet maximum tenant and requiring property owners to seek a variance for increased square footage.  Planner Terry indicated that there were often practical difficulties in securing a variance and financial hardship was not an approved reason.  Councilmember Mershon indicated that the Planning & Zoning Committee had recommended a maximum tenant size of 8,000 square feet, which would be large enough for a restaurant, and a maximum building size of 10,000 square feet, which would be too small for a drug retail business.  Council sought clarification from Tim Ryan, Chair of the Planning Commission, who indicated that the Commission determined a maximum tenant size would be unnecessary as the greater concern would be the total building foot print and there were other business types that would be acceptable to Granville that could use the 15,000 square fee maximum.  The Commission agreed with the 15,000 square foot maximum which was proposed in the zoning draft they reviewed.  Manager Holycross indicated that the 15,000 square foot maximum was proposed by staff after meeting with the residents and reviewing the Suburban Business District maximums which offered open space bonuses.  Councilmember Barsky indicated that she had concerns with the higher maximum, but would agree to the 10,000 square feet maximum.  Councilmember Barsky asked if the consensus was a maximum of 10,000 square feet building size with businesses needing additional space required to seek a variance.

 

 

Setback Standards - Council agreed with the Planning Commission recommendation of 75-foot setbacks from the centerline of Main Street.  They agreed that the preferred building esthetic would be that buildings be set back from Main Street.   However, Councilmember Mershon questioned the recommendation that 50% of the building being required to be built at the minimum set-back line.  Planner Terry indicated that the 50% language should have been removed.  Council confirmed that the language should include a 75-foot setback from the center of Main Street with no minimum build-to line.

 

Parking – Councilmember Barsky indicated that the Planning and Zoning Committee had recommended that all parking be behind any building.  The Planning Commission recommended permitting some parking in front of the building whether angled or parallel parking.  Council asked Mr. Ryan to provide the Commission’s reasoning for their recommendation.  Mr. Ryan indicated that with the 75-foot setback, requiring parking to be behind a building would be limiting and providing one lane of parking would not ruin the asesthic and provide adequate parking.  Councilmember Mershon questioned whether single lane parking in front was the best solution.  Planner Terry indicated that single lane parking along with landscaping provides the best and most attractive solution.  Council questioned if this restriction would apply to commercial as well as residential.  Planner Terry indicated in the affirmative.  Councilmember Barsky indicated that Council members here agree with the parking recommendations as long as all parking remained outside the setback areas.

 

Landscaping-Hedge Height – Councilmember Mershon asked why the reduction to 36” hedge height.  Planner Terry indicated that the Planning Commission wanted to allow for a range of hedge heights (36” to 42”) to allow for topography, building style, and so as not to be as restrictive.  The Commission also recommended allowing plantings other than evergreens, which were favored by the deer population.  Councilmember Barsky asked if the spacing of the plantings would be sufficient.  Planner Terry indicated that the spacing of three to four feet off center would be affective and allow for growth.  Councilmember Barsky asked if the tree lawn area would be wide enough for plantings.  Planner Terry responded that all applicants were required to submit a landscape design plan to the Tree and Landscape Commission for approval.  Council agreed with the recommendation.

 

Sidewalks – Councilmember Mershon asked if this requirement would coincide with the pathway plan.  Planner Terry indicated that this recommendation only applied to sidewalks in front of each building.  Council agreed that the fifteen foot sidewalk requirement was too large.  They asked that the Planner clarify the language to permit a six (6) foot sidewalk for areas adjacent to commercial buildings and non-pathways areas, and an eight (8) foot asphalt pathway requirement for possible accesses as suggested by any pathway plan and along roadways.

 

Density/Open Space – Planner Terry explained that the Commission recommended 70% impervious area; however, many properties will not be able to use reach the 70% level due to storm water run-off restrictions, set-backs and possible topographical issues.  Manager Holycross indicated that the 70% impervious area recommendation came from the Suburban Business District requirements.  Mr. Ryan added that the Commission recommended that the open space provisions be removed as there were problems with determining who owned or would be responsible for open space land and the location of open space areas would generally not be continuous.  Planner Terry added that there was no direction as to how the open space areas would function, whether the open space would be all internal or just external.  Councilmember Mershon indicated his support for adopting the 70% impervious area and allowed each property owner to set aside green space areas as part of their development plan.  Councilmember Barsky indicated that she was uncomfortable with the 70%, but would agree to that percentage if Council was in support.  Council indicated there support for 70% impervious area.

 

Building Style – Council was unable to reach a consensus regarding Planning Commission’s recommendation of building style language.  Councilmember Barsky indicated that the phrase “traditional American style” could possibly include styles outside the intent of this code.  Council asked that a more specific definition of the word traditional be determined and the language be more descriptive and specific.

 

Building Height – Councilmember Mershon asked why the minimum of 1.5 stories had been removed.  Mr. Ryan indicated that the Planning Commission found defining what constitutes a half story to be difficult.  The Commission felt using whole stories would be more definitive.  Planner Terry indicated that along with the restriction to number of stories, a specific height requirement could also be included.  Council approved the Planning Commission’s recommendation.

 

Roof Design – Council agreed with the recommendation indicating that the roof design for commercial buildings generally allow for a flat roof to house the mechanicals with architectural facades that hide these features and provide the illusion of multiple stories.

 

Windows – Council agreed to encourage divided light windows, but allow for designs where stylistically another window would be acceptable.

 

Materials – Council agreed with the exterior materials recommendation.

 

Chimneys – Council agreed with the recommendation regarding wood-faced chimneys with language specifying residential use only.

Drive-Throughs – Planning Commission’s final recommendation was not yet available.  Councilmember Mershon suggested drafting the drive-through issue as a separate amendment to the ordinance.  Councilmember Barsky indicated the current language was for no drive-throughs for fast-food restaurants.  Council would continue discussions regarding drive-throughs after the recommendation from the Planning Commission was finalized and presented to Council.

 

Color Schemes – Council agreed with the Planning Commission recommendation as it pertained to color selections.

 

Application Submission – Council agreed with the recommendation that would permit staff to hold or refuse the submission of applications that were incomplete.

 

Traffic Consideration – Council agreed with the recommendation to ask the Law Director to clarify what traffic considerations could be considered in reviewing applications, but to maintain the current language as a criterion.

 

Color White & Signs – Council agreed with the recommendation that white not be considered a color for the purpose of sign applications.

 

Sidewalk Signs – Council agreed with the recommendation that sidewalk signs not be permitted in the Gateway Zoning Districts.

 

Wall Signs – Council agreed with the recommendation to permit only one wall sign.

 

Building Sign Plan – Council agreed with the recommendation to provide a sign plan for multi-tenant buildings.

 

Councilmember Mershon suggested that public comments be permitted for the remainder of the meeting.

 

Dennis Cauchon, 327 East Broadway, requested that the Gateway Zoning District ordinance be placed on the November ballot for a community vote.  He indicated that the Suburban Business District zoning was written by local residents who wanted to specifically keep out drive-throughs and big box businesses, which this zoning district was trying to include.

 

Rodger Kessler, 170 Pinehurst Drive, indicated that the number of condominiums permitted per acre was reduced to the point that it would be cost prohibitive to build anything other than very expensive units.  If Council was interested in providing lower cost housing, he would need to be able to build ten units per acre.  Limiting the number of units only increases the costs.  Planner Terry indicated that under the current zoning recommendations, six units per acre were permitted.  Mr. Kessler also indicated that limiting the maximum size to 5,000 square feet per tenant was not enough footage.  The minimum needed would be 10,000 square feet per building.

 

Ben Barton, 67 Pinehurst Drive, stated that residential use was permitted only as a conditional use.  He recommended that residential use be a permitted use.  Council agreed with one stipulation.  Councilmember Mershon suggested that single residential use not be permitted on main arteries.  Planner Terry indicated that single residential use would be a permitted, but prohibited as a first floor usage on major arterial roadways. 

 

Manager Holycross requested Council clarification of what constituted the 70% density requirement – gross or net acreage.  After discussing the issue, Councilmember Barsky recommended that Planner Terry provide visualization showing examples of the affect of gross acreage vs. net acreage including examples with topographical aspects.  Councilmember Mershon suggested that using net acreage (land only), without including areas such as a lake, 70% impervious area would not be desired.   Consensus indicated that the 70% impervious area would stand.

 

ADJOURNMENT (9:00pm)

Councilmember McGowan moved to adjourn.  Second made by Councilmember O’Keefe.  Motion carried 4-0.  Meeting adjourned.

Council Minutes April 2, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 2, 2008

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm) 

 PLEDGE OF ALLEGIANCE

 

ROLL CALL

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

 APPROVAL OF AGENDA (7:31 pm)

Councilmember Mershon moved to approve the agenda as presented. Second by Councilmember O’Keefe. Motion carried (7-0). 

 

CITIZENS COMMENTS (7:32 pm)

Dan Rogers, 210 East Maple Street, stated that he received a parking ticket on North Prospect Street for parking his service vehicle in an illegal parking space. Mr. Rogers explained that for his business, he needs to park his vehicle in locations close to where he was working. He requested that this matter be reviewed by the Lights, Streets, Sidewalks and Utilities Committee. Vice Mayor Herman asked that this issue be placed on the agenda for the next meeting. Mayor Hartfield requested Manager Holycross send Mr. Rogers a notice as to the next scheduled meeting. 

 Barbara Franks, 210 East Maple Street, stated that she could offer a Village business owners perspective. She indicated that there are other service trucks who park in areas such as the one used by Mr. Rogers and they do not receive tickets. Ms. Franks stated that she would prefer to see parking spaces left open for potential customers. 

 Dan Bellman, 320 North Pearl Street, inquired about a recent filing by the Law Director for the Village in regards to the Cleveland Hall appeal. He questioned if the Law Director was authorized by Council to make that filing. Law Director Crites explained that the filing was not a notice of appeal. It was a follow-up to a motion that was filed as part of the original case before the Common Pleas Court. This filing was a request for partial relief from the stay to allow Denison to continue working on projects not affected by AROD (Architectural Review Overlay District). Mr. Bellman stated that he understood that a motion for appeal was not filed. He also indicated that a question could be raised that the filing could be construed as setting forth a litigation stance on the Village’s part and concurring with Denison filing. Mr. Bellman questioned who authorized this action. Law Director Crites explained that Council authorized him handle the appeal before the Common Pleas Court some months ago and this latest filing was part of that appeal. Mr. Bellman inquired if there was any Council business that “we aren’t aware of.” Law Director Crites stated that the action taken was a memorandum of support of the position taken with respect to a partial relief of the stay that was part of the Common Pleas Court matter and authorized by this Council. Law Director Crites stated that to proceed beyond this point would require additional Council authorization. 

 Barbara Franks, 210 East Maple Street, stated that she noticed that the Daffodil Show was mentioned under “Meeting Announcements,” but the Pancake Breakfast was not. Mayor Hartfield stated that information regarding the pancake breakfast was posted in the front window of the Village Office. Ms. Franks also asked when the public hearing was scheduled for the zoning code changes. Manager Holycross indicated that the public hearing was Monday, April 7th at 7:00pm during a special Planning Commission meeting. There would also be a public hearing scheduled for Council at a later date. 

 Mayor Hartfield closed Citizens’ Comments at 7:42 PM 

 PUBLIC HEARING (7:43 PM) 

 Ordinance No. 04-08, An Ordinance to Provide a One-time $100 Credit Against Water Bills for Each Water Meter Belonging to Residents and Businesses Located in the Village on June 1, 2008 

 No one appeared to speak for or against Ordinance No. 04-08. 

 Ordinance No. 05-08, An Ordinance to Approve the Development Plan for Jeanne Crumrine for the Vacant Lot Located on Speedway Drive and Owned by the Marathon Petroleum Company, LLC with Conditions 

 Discussion: 

Laura Andujar, 88 Ardon Place, Hebron, stated that she would be presenting the project on behalf of Jeanne Crumrine. She stated that the project entails a 5,200 square foot brick and stone, multi-tenant building with one current tenant of Quiznos. She indicated that the other two tenants were as yet unknown. She further stated that the project has been approved by the Planning Commission. 

 Councilmember Tegtmeyer asked what Ms. Andujar’s role was in the project. Ms. Andujar indicated that she was the project manager. Councilmember O’Keefe inquired if the proposed lighting plan had been submitted to the planning department. Ms. Andujar explained that they were still working with Holophane on the plan and were currently looking at using 175 watt bulbs. Ms. Andujar indicated that a plan would be submitted to the Village Planner prior to a building permit being issued. Councilmember Barsky asked if the lighting would be the same as Arby’s. Ms. Andujar indicated that the proposed lighting was not as bright as Arby’s. Council asked if Ms. Andujar and Ms. Crumrine would remain for the Council discussion regarding Ordinance No. 05-08. They indicated in the affirmative.

Barbara Franks, 210 East Maple, stated that she owns property at 121 South Prospect Street and 119 South Prospect Street. She questioned that this development plan only required twenty-six (26) parking spaces for a business with three stores. She has problems providing adequate parking for her businesses at her locations. She questioned how twenty-six (26) spaces could be sufficient parking for three businesses. 

 Mayor Hartfield closed the public hearings at 7:50 PM

 

OLD BUSINESS

 

Ordinance No. 04-08, An Ordinance to Provide a One-time $100 Credit Against Water Bills for Each Water Meter Belonging to Residents and Businesses Located in the Village on June 1, 2008 was reintroduced by Councilmember McGowan. Second by Councilmember Mershon. 

Discussion:

Councilmember McGowan made a motion for a friendly amendment to Ordinance No. 04-08 that would limit the number of credits someone could receive to three (3). He stated that as the Ordinance reads now, there are several entities that would receive multiple credits – such as Denison University with seventy-four (74). Councilmember McGowan explained that the friendly amendment would also address the issue of residents in the Village, who used a well as their source of water, and would currently not be entitled to a credit. This amendment would provide them $100.

The amendment read as follows:

(e) “Any owner of a non-serviced housing unit on June 1, 2008, who does not otherwise receive the credit provided in Section 925.18(d), upon proper application made on or before September 1, 2008, shall be paid $100 by the Municipality; provided that only one such amount shall be paid with respect to each non-serviced housing unit and such single amount shall be paid jointly to all owners of a single non-serviced housing unit having multiple owners, and further provide that the total amount paid and credited to any one person or entity under this Section and under 925.18(d), as shown on the records of the Water Division, shall not exceed $300. As used in this paragraph, the term non-serviced housing unit shall mean a habitable single-family residential structure, which is located within the Municipality, and to which the Water Division of the Municipality does not provide water for household use. The Village Manager shall adopt and promulgate any rules necessary to implement the credit set forth in this Section. The credit provided for in this Section shall be paid from the Village’s General Fund and shall apply for calendar year 2008 only.” 

 To limit the total number of credits:

Add after the first sentence of proposed Section (d), the following:

“The total amount paid or credited under this Section to any one person or entity, as shown on the records of the Water Division, shall not exceed $300.” 

Councilmember McGowan stated that his goal has been to give a little bit of money back to the taxpayers from the Village’s overage and to encourage the credit to be spent locally. He stated that some concerns were raised regarding the cost to the Village and whether all residents in the Village would receive a credit. He stated that with the proposed amendment, those concerns would be addressed. Councilmember Mershon questioned the word “situated” in Section (d). He questioned if the credit was only limited to those residents within the Village. Law Director Crites stated that was the intention of the ordinance – to provide a credit limited to residents within the municipality. Councilmember McGowan stated that the amendment to limit the number of credits to any one entity would save the Village another $12,000. Councilmember Tegtmeyer asked the number of non-serviced residents. Councilmember McGowan responded that he was unsure, but he guessed it to be under fifty (50). Councilmember Tegtmeyer asked if the Erinwood Condominiums would receive a credit and did each condo pay their own water bill. Manager Holycross indicated that the bill was mailed to the Erinwood Condominium Association for twenty-three (23) meters. Councilmember O’Keefe questioned if some people living in the complex would not receive a credit. Councilmember McGowan stated that if a specific individual was associated with a water meter, they would receive the credit. Councilmember Mershon wondered if the Association collected money and issued one payment. Manager Holycross said he was unsure and with the proposed amendment, the Condominium Association would only be entitled to three credits. Councilmember Mershon stated that there possibly could be a rush to change names on the water meter bills before June 1. 

Jack Thornborough, 13 Donald Ross Drive, questioned if the amendment would be discussed without a public hearing. Law Director Crites stated that Ordinance No. 04-08 has been advertised to the public and a public hearing was held. He went on to say that Council is clearly permitted to amend any Ordinance that was before them. Council also had the ability to table the Ordinance if additional time was needed for review. 

Councilmember O’Keefe stated that there would be an approximate reduction in the general fund of $150,000. She also indicated that no comments were heard in support of this Ordinance. Additionally, the senior citizen’s, with whom she had spoken, would prefer that the funds be used in support of the senior center. Councilmember Tegtmeyer stated that she was not sure of the actual amount that would be used from general fund given the variety of permeations discussed. Councilmember McGowan stated that he believed the amount utilized for a credit would be between $145,000 - $155,000, which was below the original estimate. Manager Holycross agreed that this range seemed accurate. Councilmember Tegtmeyer stated that she received several comments from residents who were not supportive of the credit and preferred that the funds be utilized for street and sewer repairs. Vice Mayor Herman stated that he was troubled by the fact that not one single resident of the Village appeared to speak in support of the Ordinance. He stated that the Village has expended resources researching this legislation and the previous tax credit legislation without evidence of residential support. Vice Mayor Herman asked the basis for initiating this second Ordinance without community support. Councilmember McGowan stated that the residents and local businesses he had spoken with were in support of the tax credit, but felt embarrassed and uncomfortable appearing before Council. Councilmember McGowan stated that any street problems were being addressed with monies budgeted for this year. He added that any problems with the sewer had already been addressed and the Village does not need to put any more money into the sewer system currently. Manager Holycross stated that there are no plans to make any changes to what has been currently budgeted at this time. Councilmember McGowan stated that he viewed the tax credit as a way to give back to the taxpayer. He stated that some individuals may not consider $100 to be a lot of money, but it could have an impact if spent locally. He suggested that if residents did not need the extra $100, it could be donated to the Village or given to charity. Councilmember McGowan stated that he apologized if people were not standing before Council saying “give me a hundred dollars.” 

 Roll Call Vote on Ordinance No. 04-8 as amended: Barsky (no), McGowan (yes), Mershon (yes), O’Keefe (no), Tegtmeyer (no), Herman (no), Hartfield (no). Motion did not carry 5-2. Ordinance No. 04-08 was not adopted. 

 Ordinance No. 05-08, An Ordinance to Approve the Development Plan for Jeanne Crumrine for the Vacant Lot Located on Speedway Drive and Owned by the Marathon Petroleum Company, LLC, with Conditions, was introduced by Councilmember Barsky. Second by Councilmember O’Keefe. 

 Discussion:

Councilmember Barsky questioned how much of the 1.6 acres was buildable and how much was in the flood plain. Planner Alison Terry explained that a small portion of the property was within the flood plain. She indicated that she could provide a map depicting the area. Councilmember Barsky inquired as to Planning Commission’s rationale to permit the lot coverage to be increased to 60% lot coverage, rather than 50% lot coverage. Ms. Terry stated that the Planning Commission felt the proposed increase to 60% was not excessive given the design of the building and the proposed landscaping. She added that the Planning Commission reviewed the guidelines and determined that the lot coverage requirement of 50% in the Suburban Business District was a restriction that may be imposed, but was not required. She indicated that the applicant met all of the other density and lot coverage requirements. Councilmember Barsky asked what type of occupancy was used to determine the parking coverage. Ms. Terry stated that a restaurant required one space for every 200 square feet of space. The applicant would not have enough spaces to permit three restaurant uses. Councilmember O’Keefe asked if there had been any traffic impact studies. Ms. Terry reported that former Village Planner Chris Strayer had requested Doyle Clear to complete a revised traffic analysis. She stated that in January of 2008, the applicant’s plans were submitted to Mr. Clear. He indicated that the plan may exceed the projected volume figures, but the increase from a 4,400 square feet building to a 5,000 square feet building would not be of substantial impact to the existing traffic studies. Councilmember Barsky questioned if Mr. Clear’s recommendations were based on the facility not utilizing drive-thrus. Ms. Terry stated that the other two businesses have not yet been named and cannot have a drive-thru. Mayor Hartfield asked, in the event that a potential business required a drive-thru, how would the application be affected. Ms. Terry stated that the entire layout of the proposal would be affected as this plan does not provide for or indicate a drive-thru. Councilmember Barsky questioned how the twenty-six (26) parking spaces were determined. Ms. Terry stated that the PCD (Planned Commercial District) did not outline a specific minimum or maximum parking space requirement. She stated that if the Planning Commission chose to use the SBD (Suburban Business District) requirements, twenty-one (21) parking spaces would have been required. Vice Mayor Herman questioned if enough parking spaces were allotted for two restaurants in this plan. Ms. Terry indicated in the affirmative. She later clarified that if there were three restaurants located in this building, twenty-six (26) parking spaces would not be sufficient. Councilmember McGowan stated that it was unlikely that the owner would lease to a competitor next door to Quiznos. Councilmember Barsky asked about the retention basin. Ms. Terry stated that the applicant would use the basin that serves Speedway and Arby’s. She indicated that at this time no problems were anticipated by this additional usage. However, the Village had the ability to require that the basin be increased or the area covered by asphalt be reduced. Village Engineer Jerry Turner stated that he did not anticipate any issues with the basin. Councilmember Barsky inquired as to toxicity levels from the asphalt entering into Raccoon Creek. Mr. Turner stated that he did not believe any toxicity levels would generate any problems. Councilmember O’Keefe questioned if a six inch pipe for the sanitary sewer would be sufficient. Ms. Terry indicated that the six-inch pipe connected to an existing eight-inch sewer pipe. Councilmember Barsky stated that documentation provided mentioned recommendations from the Tree and Landscape Commission; however, that information was not included in her packet. Ms. Terry provided that information to Councilmember Barsky. The recommendations suggested changing plantings to species that would not be favored by deer. The applicant, Ms. Crumrine, stated that she had no objection to comply with the recommendations made by the Tree & Landscape Commission. Ms. Terry stated that the signage for this project would be submitted as a separate application. 

 Roll Call Vote on Ordinance No. 05-08: McGowan, Tegtmeyer, Barsky, Mershon, O’Keefe, Herman, Hartfield. Motion carried 7-0. Ordinance No. 05-08 was adopted. 

 

NEW BUSINESS

 

Resolution No. 08-20, A Resolution To Award the Contract for the 2008 Street Improvement Projects, as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced by Councilmember Tegtmeyer. Second by Councilmember O’Keefe. 

 Discussion: 

Manager Holycross clarified that the resolution in Council’s folder was the most current version of the Resolution. He stated that Engineer Jerry Turner and Service Director Terry Hopkins were available to answer any questions or concerns. Mayor Hartfield inquired about Section (f) pertaining to curb ramps and sidewalk improvements. Mr. Hopkins explained the necessary improvements were to provide handicap accessibility. He added that state law requires the Village to upgrade all sidewalks and curbs to meet handicap accessibility standards when any road maintenance was done. Council discussed the recommendations for improving crosswalks by adding brick as suggested in the 2004 Walkability study. Mr. Hopkins indicated that he would investigate less expensive alternatives to brick crosswalks such as stamped concrete and thermo painting. He stated that brick crosswalks look nice, but was expensive to maintain. 

 Mayor Hartfield asked Engineer Turner if he had any comment as to why a number of the contractors did not submit bids on several of the projects. Mr. Turner indicated that particular contractors specialize in specific types of business and would subcontract projects that were outside their area. Councilmember Barsky noted that the original estimate for the project was approximately $1.1 million, while the bids totaled $675,000. Mr. Turner indicated that the early bid process as well as contractors needing work accounted for the lower bids. Councilmember McGowan asked how much had been appropriated for this project. Manager Holycross indicated that approximately $620,000 had been allocated. Mr. Turner stated that by postponing the Wexford Drive project because of sub-base issues allowed the Village to include other projects such as Elm Street. Councilmember Mershon stated that $80,000 was estimated to cover the cost of paving the Bryn Du Mansion parking lot, but the bid came back in the mid $40,000. Manager Holycross stated that the funding of this project would be covered by funds allocated to the Bryn Du Mansion Commission. 

 Roll Call Vote on Resolution No. 08-20: Tegtmeyer, O’Keefe, Mershon, McGowan, Barsky, Herman, Hartfield. Motion carried 7-0. Resolution No. 08-20 was adopted. 

 Ordinance No. 06-08, An Ordinance To Amend Ordinance No. 20-07 providing for Adjustments of the Annual Budget for Fiscal Year 2008 and Revising Sums for Operating Expenses was introduced by Vice Mayor Herman. Second by Councilmember Barsky. 

 Mayor Hartfield set the public hearing for Ordinance No. 06-08 for April 16, 2008. 

 REVIEW OF MINUTES 

 Regularly Scheduled Meeting of March 19, 2008 

 Councilmember Tegtmeyer made a motion to approve the minutes as amended. Second by Councilmember Barsky. Motion carried 7-0.

 

COMMITTEE REPORTS 

 Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer) 

No Report. 

 Granville Foundation – (Tegtmeyer)

No Report. 

 Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report. 

 Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a sign was approved for a tarot card business on Cherry Valley Road. Two additional signs were approved for the Cherry Valley Professional Partners with the condition that one of the signs would need a variance due to the increased size. Councilmember O’Keefe stated that an application for an addition to a home located on Shepherdson Court was also approved. She added that an application from Keith Myer’s for the addition of a shed to the rear of his property was approved. Councilmember O’Keefe stated that George Fackler applied for approval of two signs; one sign was approved without modification. She indicated that Mr. Fackler requested a fourteen foot high wall sign that the Planning Commission only approved a horizontal sign with additional square footage and colors. 

 Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report. 

 Recreation Commission – (McGowan)

Councilmember McGowan reported that the Commission met on April 1st. He stated that the spring and early summer schedules were now available with registration forms available on the website. Councilmember McGowan indicated that the Commission would be working on cleaning-up Raccoon Park. He reported that the basketball program had the highest participation level ever. Councilmember McGowan also stated that there was new parking available at McPeek Lodge. 

 Tree & Landscape Commission (Barsky)

No Report. 

 Union Cemetery (Mershon)

No Report. 

 Joint Granville Township and Village Council Meeting

Vice Mayor Herman made a motion to hold a joint Granville Township and Village Council meeting on May 7, 2008. Second by Councilmember Barsky. 

Motion carried 7-0. 

 OTHER COUNCIL MATTERS

Mayor Hartfield stated that she was asked to present a Proclamation for Hospice recognizing “Health Care Decisions Day.” 

 Councilmember Barsky asked if Council appointments to the Charter Review Committee could be made prior to fall and the budget process. Manager Holycross indicated in the affirmative. 

 Councilmember Barsky noted the update from Manager Holycross regarding the removal of trees along State Route 16. 

 Councilmember Barsky noted the update from Poggemeyer. Councilmember Tegtmeyer asked if she could be provided with any open space, green space or environmentally sensitive property information. Councilmember Barsky stated that Councilmember Tegtmeyer may also want to reference the environmental report. 

 Councilmember Mershon inquired as to the School Board appointment to the Planning Commission. Manager Holycross indicated no recommendation had been received. Mayor Hartfield asked if a deadline can be given to the School Board for that selection. Mr. Riffle originally agreed to stay on temporarily until someone was found in January, it is now April. 

 Council asked that Time Warner be made aware that Joe Hickman was no longer the Village Manager because their written correspondence with the Village still lists him as holding this position.

Councilmember O’Keefe stated that the Granville Fellowship Celebration will be Saturday, April 5th from 4:00 – 7:00pm. She indicated that almost 200 people were expected to attend. Candi Moore would be giving a presentation about the new Senior Center proposed for the Bryn Du Carriage House. 

 Mayor Hartfield noted the forum held at First Baptist Church by Denison University was well attended by Village staff. Councilmember O’Keefe stated that her husband was very impressed by the excellent presentation made by Officer Susie Dawson. Councilmember Tegtmeyer inquired as to the next step and indicated that Council should move forward by some means. Councilmember O’Keefe suggested that perhaps a future Council meeting could be held on the Denison University campus. 

 Dan Bellman stated that Service Director Terry Hopkins does a superb job working with the community. He would also would like it noted to this Council that Mr. Hopkins does a phenomenal job. 

 (Mayor Hartfield and Councilmember O’Keefe recused themselves from the Executive Session and the remainder of the Council meeting at 9:05 PM. Mayor Hartfield stated that she had a discussion with the Ohio Ethics Commission. They advised her to continue to recuse herself from discussions pertaining to the appeal of Cleveland Hall.)

 

EXECUTIVE SESSION

 Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC 121.22(G)(121.22(G)(3) “To conference with the attorney for the Village concerning disputes involving the Village that are the subject of pending litigation.” Second by Councilmember Mershon. 

 Roll call vote: Barsky, McGowan, Mershon, Tegtmeyer, and Vice Mayor Herman. Time in: 9:07pm Motion carried 5-0. 

 Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan 

 Roll call vote: Barsky, McGowan, Mershon, Tegtmeyer, and Vice Mayor Herman. Time out: 9:42 pm. Motion carried 5-0. 

 ADDITIONAL BUSINESS

 Councilmember Mershon made a motion to direct the Law Director to file a notice of appeal in the Cleveland Hall case and prosecute an appeal. Second by Councilmember Tegtmeyer. 

 Discussion: Councilmember Barsky stated that she did not believe the filing of an appeal would be in the best interest of the Village. She indicated that the Village carried the matter through the initial appeal and the current issue should be Denison’s call. Councilmember Tegtmeyer wondered whether it was important to continue defending the current Village ordinances. She stated that she did not believe that the Village’s zoning code, on this particular issue, was very clear. She indicated that it was a difficult decision to know how to move forward as the time to appeal was limited. Councilmember Mershon commented that he did not see this issue as a matter of taking sides, but rather protecting Council’s process to make decisions. He stated that he did see a purpose in pursuing an appeal. Councilmember Mershon expressed concern that Council should promote and protect the deliberation process used by Village bodies. Vice Mayor Herman stated that he did not support spending additional Village resources to pursue a further appeal of a decision made by Judge Spahr. He further stated that the Village spent resources to pursue the original appeal and should not spend further resources to mediate issues between the appellants and Denison University. He further indicated that it was not a lack of support for either party, but Council should now step back and let the process play-out. Councilmember Barsky stated that she did not see the appeal as a process issue because the Planning Commission and Council had difficulty in making the decision. She indicated that the Judge reiterated that the process was not the problem, but the incomplete and perhaps poorly worded zoning code was the issue. Judge Spahr did not question the process, but the problem was with the language of the code. Councilmember Tegtmeyer indicated that whether or not the Village chose to appeal this decision, she hoped that the two parties involved could come to a peaceful resolution in the shortest amount of time. 

 Roll Call Vote: Mershon (yes), Barsky (no), McGowan (yes), Tegtmeyer (no), Herman (no). 

 The motion did not carry (3-2). Motion to appeal fails. Vice Mayor Herman stated there was no further authorization to proceed with an appeal. 

 ADJOURNMENT (9:50 PM)

 Councilmember McGowan moved to adjourn. Second by Councilmember Mershon. Motion carried, 5-0. Meeting adjourned.

Council Minutes March 19, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 19, 2008

 

 

CALL TO ORDER (by Mayor Hartfield 7:31 pm) 

 PLEDGE OF ALLEGIANCE

 

ROLL CALL

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Law Director Gorry. 

 The minutes reflect that Vice Mayor Herman arrived at 7:32pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved approve the agenda. Second by Councilmember Tegtmeyer. Motion carried (6-0). 

 PRESENTATION

 

David Brenner, State Farm Insurance employee and co-chair of the Columbus to Pittsburgh Corridor Committee, and Sandy Mapel, Technical Director of LCATS, appeared before Council to request Council’s support of Resolution 08-19 which would ask for the release $2 million for a study to develop the Cherry Valley Road interchange. 

 Mr. Brenner indicated that the Columbus to Pittsburgh Corridor Committee’s mission was to complete a limited access highway through central Ohio to link Columbus to Pittsburgh and open additional economic opportunities to this region. He indicated that the Committee was looking at four specific projects across six counties. The Cherry Valley Road intersection was one of those projects. In 2005, local officials worked on the Cherry Valley Road interchange along with the Thornwood Drive project. Out of that effort, Congressman Pat Tiberi was able to earmark $2 million from the 2006 Federal Transportation bill for the purpose of conducting a study of that intersection. 

 This committee came together taking a siege mentally to insure that this highway and these four specific projects were completed. He indicated that there are sixteen steps prescribed by law to remedy an existing highway connection. LCATs has already taken the Thornwood Drive study from 2005 and the Cherry Valley Road intersection and completed a study that suggested three possible options for that intersection. The most viable option was to move the interchange east of the existing intersection and use land currently owned by the State of Ohio. The current Cherry Valley Road intersection was rated an E (near failure) by the State. When the intersection rated an F (failure), the State would come in and make some temporary fix. This committee hoped to have this project to a point that the State could consider proceeding with construction versus opting for a temporary fix. 

 Mr. Brenner indicated that he was requesting Council to authorize the Mayor to sign a letter requesting the release of the earmarked $2 million to complete the study for this interchange project. The $2 million would go toward the preliminary design, hydraulic study and environmental impact studies. He indicated that once the environmental study was complete, there was a three year limit for the timeliness of the study results. 

 Mr. Brenner indicated that presentations were also being made to other affected municipalities including Newark. He thanked Council for allowing them to make this presentation. 

 Councilmember Mershon questioned if this resolution would compete with a previous Council resolution passed to keep the slip-lane open on the eastern portion of Newark-Granville Road. Ms. Mapel, from LCATs, indicated that this resolution would not compete with Council’s previous resolution. The maps provided in Council’s packet and on the easel were from the 2006 study and were not representative of any current designs or changes. Councilmember Mershon wanted to confirm that Council’s interest in keeping the slip lane open would not be jeopardized. 

 Lauren Kendall, a senior Denison University student, presented information regarding the organization Hope Initiative – Southern Africa. Ms. Kendall indicated that she formed this organization in the fall of 2007 after returning from a study abroad in Southern Africa. HISA has funded a soup kitchen in the past. The group currently is fundraising to construct a building to house solar panels that would heat the site. She indicated that the group was holding their first annual fundraiser at Brew’s on Wednesday, March 26th from 5:00pm to 2:00am. She invited Council and the community to attend. 

 CITIZENS’ COMMENTS (7:53pm)

 No one appeared to speak.

 Mayor Hartfield closed Citizens’ Comments at 7:54pm.

 

OLD BUSINESS 

 NEW BUSINESS 

 

 Resolution No. 08-12, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as the “Broadway Pub” for Calendar Year 2008, subject to Restrictions was moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

 Councilmember McGowan asked if the café areas were the same size as last year and worked well for each business. Manager Holycross indicated that the café areas were increased from fifteen to twenty feet out from each business. The design also allowed for a three foot walkway which should permit better design and flow. The business owners were included in this process.

Vote to approve Resolution No. 08-12. Motion carried (7-0). Resolution No. 08-12 was adopted. 

 Resolution No. 08-13, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as the “Whit’s Frozen Custard” for Calendar Year 2008, subject to Restrictions was moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

 Councilmember O’Keefe asked if this resolution was the same as the previous resolution. Mayor Hartfield indicated in the affirmative. 

 Vote to approve Resolution No. 08-13. Motion carried (7-0). Resolution No. 08-13 was adopted. 

 Resolution No. 08-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect in Front of the Business Known as the “Greek Eats” for Calendar Year 2008, subject to Restrictions was moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

 Councilmember O’Keefe asked if there was a map included with this resolution. Manager Holycross indicated that there was not a map with this resolution as there was very little variation for the Greek Eats design. Their area is restricted to only four feet from the building. 

 Vote to approve Resolution No. 08-14. Motion carried (7-0). Resolution No. 08-14 was adopted. 

 Resolution No. 08-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as the “Village Coffee Company” for Calendar Year 2008, subject to Restrictions was moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

 No Comment. 

 Vote to approve Resolution No. 08-15. Motion carried (7-0). Resolution No. 08-15 was adopted. 

 

Resolution No. 08-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as the “Victoria’s Parlour” for Calendar Year 2008, subject to Restrictions was moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion: No Comment. 

 Vote to approve Resolution No. 08-16. Motion carried (7-0). Resolution No. 08-16 was adopted. 

 Resolution No. 08-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Sitting Area (Tables and Chairs) on the Public Sidewalk at 123 East Broadway in Front of the Business Known as the “B Hammond Interiors” for Calendar Year 2008, subject to Restrictions was moved for approval with amendments to typographical error by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

 Councilmember Barsky asked if there would be food service available. Manager Holycross indicated that Ms. Hammond indicated that there would only be pre-packaged foods available and coffee. There would not be cooking on the premises. B. Hammond Interiors would also be bound by requirements outlined by the Licking County Board of Health. 

 Vote to approve Resolution No. 08-18. Motion carried (7-0). Resolution No. 08-18 was adopted. 

 Resolution No. 08-19, A Resolution Authorizing the Mayor to Request Release of $2 Million Earmarked for Cherry Valley Road Interchange was moved for approval by Vice Mayor Herman. Second by Councilmember McGowan. 

 Discussion:

 Councilmember Tegtmeyer asked if any unused funds remained, could those funds be used for something else. Ms. Mapel, LCATS, indicated that Congress would need to redirect the use of any unused funding. Mr. Brenner indicated that the estimated cost of the study was $2 to $2.5 million with costs estimated to increase at a rate of 10%. 

 Councilmember Barsky questioned who was responsible for specifying the requirements of the study. Ms. Mapel indicated that ODOT would handle developing those specifications including the specifications regarding environmental and safety standards. 

 Mayor Hartfield and Council thanked David Brenner and Sandy Mapel for coming to address Council and providing their time and effort toward this project. 

 Vote to approve Resolution No. 08-19. Motion carried (7-0). Resolution No. 08-19 was adopted.

REVIEW OF MINUTES 

 

Special Council Meeting of February 23, 2008 

 Councilmember Tegtmeyer moved to accept the minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0. 

 Regularly Scheduled Meeting of March 5, 2008 

 Councilmember O’Keefe moved to accept the minutes as amended. Second by Councilmember Barsky. Motion carried 7-0. 

 MAYOR’S COURT REPORT – February

The Mayor’s Court Report for the month of February was presented for review. 

 No Comments. 

 Councilmember Barsky moved to accept the February Mayor’s Court report. Second by Councilmember O’Keefe. Motion carried 7-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – February

The Manager’s Report for the month of February was presented for review. 

 Councilmember Tegtmeyer asked if there were any specific problems that needed Council’s review. Manager Holycross indicated that there was nothing specific. However, regarding previous questions about the level of current income tax receipts, the tax receipts have increased by 5%, but were still lower than expected. 

 Councilmember O’Keefe asked about a specific report of an attack that the Prosecutor declined. She asked why the Prosecutor would have declined the case. Law Director Gorry indicated that the Prosecutor may have felt that there was not enough evidence to pursue an indictment or the complainant may not have filed a complaint. 

 Vice Mayor Herman asked when Council could expect a new format of the Monthly Manager’s Report. Manager Holycross indicated a new format would be available at Council’s second meeting in April. 

 Councilmember Barsky moved to accept the February report Second by Councilmember McGowan. Motion carried 7-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes 

 

COMMITTEE REPORTS 

 Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report. 

 Granville Foundation – Tegtmeyer

Councilmember Tegtmeyer reported that the grant monies were delivered. 

 Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report. 

 Planning Commission – O’Keefe

Councilmember O’Keefe indicated that the following applications were reviewed and approved by the Planning Commission: 

 A historical plaque for Opera House Park submitted by the Granville Historical Society A sign package including wall, tenant and sandwich board signs for Fred Abraham A temporary wall sign for a Westgate Drive applicant The removal of a shed and the addition of a covered porch 

An application from Dr. Mark Alexandrunas, Granville Dental Clinic, for a sign was tabled as the sign requested and suggested by the building owner was not acceptable to the Planning Commission. 

 The Commission also held a work session with George Fackler regarding signage for this property on Newark-Granville Road. 

 The Planning Commission will hold a work session regarding the revisions to the zoning code on April 7, 2008. 

 Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe

A work session to review proposed zoning changes by the Planning Commission was announced for April 7th at 7:00pm. 

 Recreation Commission – McGowan

No Report. 

 Tree & Landscape – Barsky

Councilmember Barsky indicated that at the Tree & Landscape Commission’s next meeting on April 8th, there will be a discussion regarding the infestation of the gypsy moth. The discussion will include ways to prevent and treat the infestation using Eradicoat. 

 The committee suggested aerating and fertilizing the trees along Broadway to help with preserve the trees. 

 Arbor Day will be Friday, April 25th. The committee requested that the Mayor again present a proclamation at the event. 

 Councilmember Barsky also indicated that fourteen trees will be removed by ODOT. These trees are located on the northeast corner of State Route 16 and were estimated to have cost $18,000. An outdoor advertising company made the request for the removal of these trees. ODOT has agreed that the trees are a safety hazard and will remove them. A proposal has been made to reimburse the Village in the sum of $5,000 for the trees. 

 Vice Mayor Herman asked if this decision was appealable. Councilmember Barsky indicated that it was not. Councilmember Barsky asked if staff could determine if the outdoor advertiser needed to renew their sign permit at anytime in the future. Councilmember Mershon asked if staff could get an audience with someone else at ODOT. Vice Mayor Herman asked if staff could determine the chronology of the planting of the trees and who was involved. 

 Union Cemetery – Mershon

Councilmember Mershon indicated that at the Board’s last meeting the audit was approved. Also at that meeting, a meeting resolution was approved along with a public records policy. The next scheduled meeting is Thursday, April 24th at 5:00pm in the Cemetery. Mayor Hartfield asked when the Fannins would be returning. Councilmember Mershon indicated that they would return the week before July 4th and the week after July 4th. They will also be spending time in June in Phillips Cemetery. 

 OTHER COUNCIL MATTERS 

 Discussion of Committee Restructuring 

 Mayor Hartfield reported that she met with staff to pull together Council’s suggestions regarding restructuring Council committees. A summary of that information has been provided to Council for their review. Mayor Hartfield requested Council’s input on the final restructuring issues. 

 Councilmember O’Keefe asked if a definitive response has been received regarding Council members attending committee meetings. Manager Holycross indicated that Council members, who were not members of a committee, may attend meetings, ask questions, and make comments during meetings, but may not participate in deliberations or in any decision making process. 

 Councilmember Barsky questioned the linkage between the annual budget and the strategic plan/capital plan. She did not have a solution to providing this linkage, but felt it was important that Council try to tie those items together. Mayor Hartfield indicated that setting a timeline for Council with specific goals to meet each meeting should help Council achieve their goals and more to complete their tasks. Councilmember Tegtmeyer questioned how the strategic plan and the capital budget can be integrated between committees without EFP taking on the entire task. Mayor Hartfield indicated that timing agendas to coordinate between various committees could facilitate this process. Vice Mayor Herman asked if staggering department recommendations was also possible. Manager Holycross indicated in the affirmative 

 Vice Mayor Herman suggested allowing fluidity of membership on committees. Fluidity might allow members, who have interest in specific topics, to be part of a committee during the discussion of that topic. Members could possibly flow in and out of committees as their interests dictated. Mayor Hartfield indicated that agendas could be set possibly up to one year in advance so Councilmembers and the public would know when specific topics were being discussed. 

 Councilmember Barsky asked when Council could expect the Comprehensive Plan from Poggemeyer. Manager Holycross indicated that the draft was due by the end of the month (March). 

 Mayor Hartfield indicated that she had specific questions of Council including:

· Committee preferences · Meeting schedules · Council’s opinion of proposal presented 

Councilmember Mershon indicated that he would like to expand the number of members on a committee to allow for greater participation and decision making. He also indicated support for supplying all Council members and the public access to all materials provided to Council. He suggested scanning packets, adding that information to the web site and discontinuing the delivery of packets to each Council member. Mayor Hartfield indicated her support for these suggestions and requested additional input. Councilmember O’Keefe asked how committee members would be selected if more than three individuals were interested in a specific topic. Jim Gorry responded that if a majority of Council served on a committee (which four or more members constitute a majority), they would be bound by the rules set for Council meetings. Mayor Hartfield indicated that the committees would provide only recommendations that would go to the full Council for a vote; no decisions would be made at the committee level. Mayor Hartfield requested that further research be conducted to determine the legality of larger committees. 

 Vice Mayor Herman suggested the Mayor determine the level of interest in each committee first. Mayor Hartfield asked what procedures would need to be followed to add additional members to committees. Mr. Gorry indicated that Council rules provide for “the creation of ad hoc and standing committees and may prescribe the procedure to be followed by such committees.” Mr. Gorry suggested that the rules should identify the committees, provide how many people may be members of the committee, and define the jurisdiction of each committee. Councilmember Barsky indicated that increasing the committee size to more than three members could cause a problem in regard to the perception of impropriety. Council meetings allow for citizen comments and citizens understand that process. Using the larger committee meeting process, citizens could be attending multiple committee meetings each week. Committees of four or more could be perceived as a decision-making body, not an advisory body. Councilmember Barsky recommended that Council move forward, but more deliberation should occur prior to increasing the size of any committee. 

 Vice Mayor Herman summarized the changes recommended to the committee structure as follows:

Meetings have been scheduled Each committee will be assigned a plan of work Increased transparency of information Agenda information sent ahead Packets available on the web site Councilmembers may attend committee meetings 

Mayor Hartfield indicated that Council needs to provide their committee requests to the Mayor by Friday, March 21, 2008. She also indicated that increasing the number of individuals on a committee could be problematic, but the work load on some committees may warrant an increased number. The option of an increased number of members on a committee will remain open, but Council will proceed with three members on a committee. Other Councilmembers may attend the meetings and if specific topics warrant increasing the number of committee members, Council will address that issue at that time. Councilmember Barsky recommended not proceeding with a resolution at this time. 

 Mayor Hartfield indicated that Council also needs to set-up a Charter Review Committee this fall. 

 Mayor Hartfield requested that Manager Holycross update Council on the Denison-Pathway collaboration. Manager Holycross indicated that staff met with Abram Kaplan to discussion how Denison could assist the Village with a pathway development plan. He indicated that Denison may be able to provide an intern this summer that could help set priorities and complete a community-wide survey. Manager Holycross also indicated that he would be meeting with Bill Hoffman, Bill Lozier and Bill Habig tomorrow and could solicit the Township’s interest in participating in this pathway process. Manager Holycross asked Council if they were in support of securing a Denison summer intern to assist the Village in establishing a process to identify alternatives, costs, and a priority list of improvements. Mayor Hartfield requested that local community members, who had shown interest in pathway development, should also be included. Manager Holycross indicated in the affirmative. Councilmember Mershon asked if this process would update the 1994 pathway plan and establish a method to assign priorities. Manager Holycross indicated in the affirmative. Vice Mayor Herman agreed with this process, but wanted a process to move ahead in 2008 to utilize the funding set aside for pathway development. Councilmember Tegtmeyer indicated that the Village may need to move forward, separate from the proposed larger group, on Village specific projects.

Councilmember Mershon expressed his concern for public input in the process in order to get the right answers. Councilmember Tegtmeyer indicated that she felt sure staff would have a plan in the next couple of weeks that would address Councilmember Mershon’s concerns. 

 Councilmember Tegtmeyer advised that Open Space Committee submitted their initial report to the Township Trustees at the March meeting and will follow-up with the Trustees at their April 9th meeting. 

 Councilmember O’Keefe and Mayor Hartfield recused themselves from the Executive Session.

 

EXECUTIVE SESSION

 Councilmember McGowan moved to enter into Executive Session, Pursuant to ORC 121.22(G)(3) – “To confer with the Law Director concerning a matter that is the subject of pending court action.” Second by Councilmember Barsky. 

 Roll call vote: Barsky, McGowan, Mershon, Tegtmeyer, and Herman.

Time in: 9:15pm. Motion carried 5-0. 

 Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan. 

 Roll call vote: Barsky, McGowan, Mershon, Tegtmeyer, and Herman.

Time in: 10:14pm. Motion carried 5-0. 

 Councilmember O’Keefe and Mayor Hartfield returned to the meeting. 

 Clerk Prasher confirmed Council’s Work Session for Wednesday, April 9th at 7:00pm to discuss the Gateway Zoning ordinance. Council agreed. 

 ADJOURNMENT (10:23pm)

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 6-0. Meeting adjourned

Council Minutes March 5, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 5, 2008

 

 

CALL TO ORDER (by Mayor Hartfield 7:30 pm) 

 PLEDGE OF ALLEGIANCE

 

ROLL CALL

 Those responding to the roll call were Councilmembers McGowan, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

 The minutes reflect that Councilmember Mershon arrived at 7:34pm. 

 Councilmember McGowan made a motion to excuse Councilmember Barsky. Second by Councilmember O’Keefe. Motion carried (6-0)

 

APPROVAL OF AGENDA

Councilmember McGowan moved to amend the agenda to table the sidewalk café resolutions (Resolutions Nos. 08-12 through 08-16) to the March 19, 2008 Council meeting per a request from Manager Holycross. Second by Vice Mayor Herman. Motion carried (5-0). 

 CITIZENS’ COMMENTS (7:34pm)

 No one appeared to speak.

 Mayor Hartfield closed Citizens’ Comments at 7:35pm.

 

OLD BUSINESS 

 Presentation by the Kiwanis Club - Maple Syrup Project

 

 Don Lewis spoke as the syrup project chair of Kiwanis. He presented a long and short-term plan to Council regarding Kiwanis’ continuation of the maple tree tapping program. He indicated that he had met with the Granville Township Trustees regarding the maple trees in Maple Grove Cemetery on February 13th and also met with ODNR Urban Forester Lisa Bowers on February 20th. Together they assessed the health of the trees in Maple Grove Cemetery, Sugar Loaf Park and other tapping locations. Mr. Lewis advised that Kiwanis had already begun the tapping process, but intended to tap additional trees this coming weekend.

 Kiwanis’ short-term plan was to tap trees in Sugar Loaf Park, the Maple Grove Cemetery and a private wooded area off Carmarthen Drive. Kiwanis’ long-term plan was to work with the Township and Village to maintain a presence in the Village. He proposed offering a maple syrup making course each year, continuing the educational programs with the elementary school students, the establishment of a dedicated sugar bush on public property, and a spring and fall community clean-up project led by Kiwanis. He also indicated Kiwanis’ willingness to work with the Village to re-evaluate the relationship of Kiwanis and the Village with regard to tapping trees. Mr. Lewis is hopeful to come develop an arrangement that would allow Kiwanis to continue with their tapping project and address the concerns of the Village. Mr. Lewis also displayed an apparatus he named the “tree hugger” which he found effective in preventing deer damage to tree trunks. 

 Councilmember O’Keefe asked if Kiwanis intended to tap the same trees year after year. Mr. Lewis indicated that they would tap some of the trees yearly, but intended to use conservative tapping methods. Councilmember Tegtmeyer asked if there was a specific reason for Kiwanis wanting to tap the trees in Sugar Loaf Park. Mr. Lewis indicated the large number of maple trees. Bob Warner, syrup producer, indicated that Sugar Loaf’s topography allows Kiwanis the ability to pump the sap downhill to centralized collection areas. 

 Councilmember McGowan recommended that the tapping areas already approved for this year remain in place and that Kiwanis meet with staff during the summer to determine a course of action for the future. Mayor Hartfield agreed and recommended that the Tree & Landscape Commission be included in this process. 

 Mr. Lewis also recommended to Council that Sugar Loaf Park was in need of serious maintenance and offered assistance from Kiwanis and local scout groups. Mayor Hartfield indicated that Kiwanis should coordinate that work with staff and the Tree & Landscape Commission also. 

 Jim Siegel, chair of the Tree & Landscape Commission, reported that Service Director Terry Hopkins had a list of items that needed to be addressed on Sugar Loaf Park. He also indicated that local residents requested that the Sugar Loaf remain natural and to prohibit local scout groups and others from cleaning and clearing out the area. Mr. Siegel also provided a letter from Urban Forester Lisa Bowers that indicated the tapping of trees should be discontinued. Mr. Siegel indicated that the Tree & Landscape Commission was in support of the recommendations made by Ms. Bowers. He indicated that Tree & Landscape was not in favor of planting maple trees on public property for private use. He also indicated that ODNR had been helpful in providing their knowledge and expertise in this issue. 

 NEW BUSINESS 

 

 Resolution No. 08-17, A Resolution to Award the Contract for Grounds Maintenance, as per Specifications, to Legend Lawn and Landscape and to Authorize the Village Manager to Enter into an Agreement Therefor was moved for approval by Councilmember O’Keefe. Second by Vice Mayor Herman. 

 Discussion:

 Mayor Hartfield asked if the mulch around the street trees could be lowered in order to preserve the life of the trees. Manager Holycross indicated that it would be accomplished. 

 Councilmember Mershon questioned the need for weekly mowing along State Route 16 as the State of Ohio mows their areas far less frequently. Manager Holycross indicated that the mowing schedule is based on past practices. Mayor Hartfield indicated that the frequent mowing around the Cherry Valley Road intersection keeps that area clean and clear. 

 Councilmember Tegtmeyer commented on the wide variance in bid rates. Councilmember McGowan also indicated the increased number of bidders. He asked if road trash was picked up prior to mowing. Manager Holycross checked the bid specifications and indicated that trash pick-up was not specifically mentioned. 

 Vote to approve Resolution No. 08-17. Motion carried (6-0). Resolution No. 08-17 was adopted.

 

REVIEW OF MINUTES 

 

Regularly Scheduled Meeting of February 6, 2008 

 Councilmember Tegtmeyer moved to remove the February 6, 2008 minutes from the table. Second by Councilmember McGowan. Motion carried 6-0. 

 Councilmember McGowan moved to accept the minutes as amended. Second by Councilmember O’Keefe. Motion carried 6-0. 

 Regularly Scheduled Meeting of February 20, 2008 

 Councilmember McGowan moved to accept the minutes as amended. Second by Councilmember Tegtmeyer. Motion carried 6-0.

 

COMMITTEE REPORTS 

 Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report. 

 Granville Foundation – Tegtmeyer

No Report. 

 Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report. 

 Planning Commission – O’Keefe

The Commission reviewed and approved the Crumrine, the last property on Speedway Drive, design plan with conditions. The applicant needs to complete a photometric study and a new drawing of the driveway plan and dimensions. Manager Holycross indicated that Council would be receiving the Planning Commission’s recommendation for this property at their next meeting. A historical plaque requested by the Granville Historical Society for Opera House Park needs a variance for size and number of signs in the park. An overall site plan is also needed. Councilmember McGowan asked the purpose of the plaque. Councilmember Tegtmeyer indicated that, according to the minutes, the plaque would depict the original plat map of the Village. Another applicant Stephen Fowler was approved for a redesigned addition to the back of his home contingent upon approval from the BZBA. Another Westgate Drive applicant was approved for a temporary sign.

Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe

No Report. 

 Recreation Commission – McGowan

No Report. 

 Tree & Landscape – Barsky

No Report. 

 Union Cemetery – Mershon

No Report. 

 OTHER COUNCIL MATTERS 

 Councilmember Mershon questioned the status of the dedicated open space area as it applies to the Speedway Drive area. He questioned if Council wanted to be responsible for these areas and if Council needed to approve those dedicated areas. Manager Holycross indicated that the open space area needed to be set aside for these areas. Planner Terry will include information regarding options available to Council when the issue is brought before Council.

 

 Mayor Hartfield indicated that she would work with staff to formalize the suggestions made to restructure the committees from the Special Council meeting on February 23rd and present those suggestions to Council at its next meeting. 

 Mayor Hartfield also suggested that Council contact Denison University about requesting their assistance in suggesting and setting pathway priorities, a continuation of the 2004 walk-ability study. She felt Denison’s participation would benefit the Village as well as the students. Councilmember Mershon indicated that the Village would also need input from the overall community to avoid a self-selection bias. Council agreed to have the Mayor pursue this suggestion with Denison. 

 Councilmember McGowan announced that he was presenting an alternate proposal for a credit for Village residents. He requested several weeks ago that Law Director Crites research the legality of providing residents a credit on their water bills. The Law Director’s research showed that this type of credit would be legal. Councilmember McGowan requested that Law Director Crites draft an ordinance to present to Council that would provide a $100 credit to the residents of Granville through their water bills. Law Director Crites indicated that he would do so. Councilmember McGowan reported that there are 1,667 taps with 70 taps for Denison University and 20 plus taps for the school district. He estimated that the total credit could amount to $155,000. Councilmember McGowan indicated that a limit to the number of credits provided to one individual could be included in the legislation. Councilmember O’Keefe asked if customers, who were not water customers, would receive a credit. Councilmember McGowan indicated that those individuals would not receive a credit. He felt that the water credit would reach the largest number of Village residents with the smallest impact on the Village budget. 

 Councilmember Mershon indicated his support for this legislation being drafted and presented to Council. 

 ADJOURNMENT (8:42pm)

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 6-0. Meeting adjourned. 

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