VILLAGE OF GRANVILLE
April 16, 2008
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.
Councilmember Barsky made a motion to excuse Councilmembers McGowan and Tegtmeyer. Second by Councilmember O’Keefe. Motion carried (5-0)
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Second by Councilmember Barsky. Motion carried (5-0).
CITIZENS COMMENTS (7:32pm)
No one appeared to speak. Mayor Hartfield closed Citizens’ Comments at 7:33pm
PUBLIC HEARING (7:33pm)
Ordinance No. 06-08, An Ordinance to Amend Ordinance No. 20-07 Providing for Adjustment of the Annual Budget for Fiscal Year 2008 and Revising Sums for Operating Expenses
No one appeared to speak for or against Ordinance No. 06-08. Mayor Hartfield closed the public hearing at 7:34pm
Ordinance No. 06-08, An Ordinance to Amend Ordinance No. 20-07 Providing for Adjustment of the Annual Budget for Fiscal Year 2008 and Revising Sums for Operating Expenses was reintroduced by Vice Mayor Herman. Second by Councilmember Barsky.
Councilmember O’Keefe asked when was the last replacement of the Elm Street waterline. Manager Holycross indicated that the line currently was a four (4”) line and undersized. This waterline was scheduled to be replaced in 2010; however, as the street improvements were occurring on East Elm Street this year, the sewer line replacement was moved up to coincide. Manager Holycross indicated that Engineer Jerry Turner was present and available to answer any questions. Mayor Hartfield asked if the line being replaced would run the whole length of East Elm Street. Engineer Turner indicated that the portion of Elm Street going up Mt. Parnassus would not be replaced as it was currently a six (6”) line. The line being replaced would run from South Main Street to just past South Pearl Street. The new line would be an eight (8”) line. Councilmember O’Keefe asked about the condition of the West Elm Street sewer line. Engineer Turner indicated that West Elm Street was replaced several years ago. Vice Mayor Herman asked if the larger line would increase water pressure on Mt. Parnassus. Engineer Turner indicated that pressure may increase just slightly.
Councilmember Mershon asked if conduit to carry electric or cable lines would be installed during this process, as was done when South Main Street was replaced. Engineer Turner indicated that it was not included in the bid. Engineer Turner indicated that an additional trench could be dug for such piping, but that would be an additional cost as a change order and he was uncertain of the additional charges. Engineer Turner indicated that staff met with the gas company recently about renovations the gas company will be making to all Village gas lines over the next several of years. The line being renovated this year will be the Mulberry Street project. Councilmember Barsky asked that staff check with the gas company to determine if East Elm Street could be included in their construction project this year.
Councilmember O’Keefe asked when the East Elm Street project would begin. Engineer Turner indicated the week of April 28th sidewalk renovations to meet ADA standards would begin on Welsh Hills Road. The Mulberry Street storm sewer improvements should begin the week of May 12th and continue two to three weeks until complete. The East Elm Street water line project would begin mid-May. All paving improvement projects were scheduled to begin the second week of June and be completed prior to July 4th tentatively. Manager Holycross indicated that the Village would advise residents of construction projects in their area.
Roll Call Vote on Ordinance No. 06-08: Barsky (yes), Mershon (yes), O’Keefe (yes), Herman (yes), Hartfield (yes). Motion passed 5-0. Ordinance No. 06-08 was adopted.
Resolution No. 08-21, A Resolution to Award the Contract for the Replacement of the East Elm Street Waterline to Law General Contracting, Inc., as per Specifications, and to authorize the Village Manager to Enter into an Agreement Therefor was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.
Councilmember Barsky asked if the information provided in this resolution was the same as discussed during the last Council meeting regarding the street improvement contracts. Manager Holycross indicated in the affirmative.
Vote on Resolution No. 08-21. Motion carried 5-0. Resolution No. 08-21 was adopted.
Resolution No. 08-22, A Resolution to Appoint Members to the Bryn Du Governance Commission was introduced by Councilmember O’Keefe. Second by Councilmember Barsky.
Mayor Hartfield indicated that Mr. Piehowicz was in the audience. Mr. Piehowicz indicated that he moved to Granville within the past two years and was involved in historic preservation previous to coming to Granville. Council welcomed Mr. Tony Piehowicz to Granville and to the Bryn Du Commission. Mayor Hartfield thanked Mr. Joe Hickman for his service to the Bryn Du Commission.
Vote on Resolution No. 08-22. Motion carried 5-0. Resolution No. 08-22 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of April 2, 2008
Councilmember Barsky made a motion to approve the minutes as amended. Second by Councilmember O’Keefe. Motion carried 5-0.
Special Scheduled Meeting of April 9, 2008
Councilmember Barsky moved to table the April 9, 2008 minutes from the Special Council meeting. Second by Councilmember Mershon. The minutes reflect that Mayor Hartfield abstained from the vote. Vice Mayor Herman called for the vote.
MAYOR’S COURT REPORT – March
The Mayor’s Court Report for the month of March was presented for review.
Councilmember O’Keefe moved to accept the March Mayor’s Court report. Second by Councilmember Barsky. Motion carried 5-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
Councilmember Barsky asked for a clarification regarding the specific locations along State Route 16 patrolled by the Granville Police Department. Manager Holycross indicated that the GPD patrols State Route 16 between the village limit signs, just east of Cherry Valley Road and just east of River Road.
MANAGER’S REPORT – March
The Manager’s Report for the month of March was presented for review.
Councilmember O’Keefe asked what the dash indicated next to the sewer fund amount on the March Fund Report. Manager Holycross indicated that the sewer fund balance was negative due to claims paid for the sewer back-up in December, 2007. Staff expects a portion of those funds to be reimbursed by the insurance company. Councilmember O’Keefe asked if those residents affected by this incident were now reimbursed. Manager Holycross indicated in the affirmative.
Mayor Hartfield expressed Council’s appreciation for the new Council packet notebooks and the revised Manager’s Report. Mayor Hartfield indicated that Council should review the information and formats provided and advise staff if information was missing or indicate possible changes.
Councilmember Barsky would like to see more correlation of data to determine if the information was reflective of a trend or a random incident. Councilmember Mershon asked if the data could be made available electronically. Manager Holycross indicated in the affirmative. Vice Mayor Herman indicated that he appreciated Service Department Hopkins’ narrative.
Councilmember Barsky asked if there was a problem with vehicle maintenance; the hours spend on maintenance have increased. Councilmember Barsky wondered if equipment needed to be replaced or if there were other issues. Manager Holycross indicated that he would check with Service Director Hopkins. This data could also be tracked to determine a trend.
Vice Mayor Herman asked about the decrease in water production. Manager Holycross indicated that he would check with Supervisor Fruth to determine the reason for the change in production.
Councilmember Barsky moved to accept the March report Second by Councilmember O’Keefe. Motion carried 5-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes
Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)
The EFP committee will meet on Monday, April 21st at 7:00am.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that the Planning Commission approved the following applications:
- seven signs for Welsh Hills School;
- two signs for 238 West Broadway;
- Evelyn Frolking received approval for Artiflora to sell flowers in the courtyard
of the Granville Historical Society.
The Planning Commission will formalize their recommendations regarding fast-food drive-throughs and forward to Council.
Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)
The P & Z Committee rescheduled their next meeting for Tuesday, April 29th @ 5:30pm.
Recreation Commission – (McGowan)
Tree & Landscape Commission (Barsky)
Councilmember Barsky reported that the Tree & Landscape Commission met with residents regarding the gypsy moth infestation. A presentation regarding the effectiveness and use of Eradicote was presented. The meeting was well attended and well received. The Village Flower Basket will be the local distributer of Eradicote.
Union Cemetery (Mershon)
The Union Cemetery Board’s next meeting will be Thursday, April 17th at 5:00pm in the cemetery.
OTHER COUNCIL MATTERS
Mayor Hartfield reported that there was a hearing scheduled regarding the Mayor’s Court legislation on April 17th in downtown Columbus at the State House.
Mayor Hartfield asked that staff make sure the Village looks its best for Denison’s graduation activities the week of May 5th.
Clerk Prasher reported that the Village would be collaborating with the Granville Teen Center and Licking County Litter Prevention and Recycling Center in support of Earth Day. The Teen Center will be coordinating the effort to assign clean-up areas to volunteers. The event was scheduled for Saturday, April 26th from 9:30am to 12:00pm. Volunteers should meet in the First Presbyterian Church parking lot.
Council welcomed the new tax commissioner Robert Wright to the Village staff.
Councilmember Barsky moved to adjourn. Second by Councilmember O’Keefe. Motion carried, 5-0. Meeting adjourned.