Granville Community Calendar

Council Minutes February 6, 2008

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 6, 2008

 

 

CALL TO ORDER (by Mayor Hartfield 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

 

Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (5-1)

 

The minutes reflect that Councilmember Tegtmeyer arrived at 7:37pm.

 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to accept the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZENS’ COMMENTS (7:35pm)

Annie Cacciato, 1795 Welsh Hills Road, and Kerry Dixon, 2227 Deeds Road, spoke on behalf of Granville Studio of Visual Arts, a new non-profit art education center and gallery expected to open during the 4th quarter of 2008.  Ms. Cacciato advised Council that the studio would be open to everyone with their missions being to encourage creativity and self-expression through experiential learning.  High quality educational programs will be offered at all skill levels with a gallery to display the works created.  Ms. Cacciato hopes to offer a variety of classes from the dabbler level to skilled artist level.  The studio will be funded by private funds, public grant money and donations.  The studio hopes to improve the cultural experience for not only Granville, but also Licking County.

Councilmember O’Keefe asked if they have selected a location.  Ms. Dixon indicated that they were still looking for a location. 

Vice Mayor Herman asked Ms. Cacciato and Dixon to describe the studio in three years.  Ms. Dixon indicated that a wide breath of class offerings would be available using a volunteer and apprentice program as well as offering outreach programs to underserved areas of the county.

Councilmember Barsky asked who would pay for the supplies needed for these classes.  Ms. Dixon indicated that there would be nominal fees per class.  The instructor’s fees would be paid through grant monies.

Councilmember Tegtmeyer asked if they were in contact with other Licking County arts organizations.  Ms. Cacciato responded that they were in the process of making those connections and developing relationships to enable the studio to be a part of other Licking County cultural groups.

Vice Mayor Herman asked how Ms. Cacciato and Ms. Dixon can be contacted if further information was needed.  Ms. Dixon indicated that they were very receptive to inquiries, suggestions, or volunteer offers and can be contacted through their email addresses (anniecacciato@windstream.net or kerry@yearlinggroup.com).  They also indicated that their web site would be available this spring.

 

William Hoffman, 713 Friends Lane, Granville Township, spoke on the issue of walk-ability.  He referred to the 1994 Pathway Plan that recommended the installation of a number of pathways in and around the Village that could provide enhanced pedestrian access.  He indicated that his group was interested in working with Council or their designee on moving forward with pathway development.  He indicated that his group has some money and plan ideas.

Councilmember O’Keefe asked if their plans have been shown to anyone.  Mr. Hoffman indicated that the plans are in the early stages and need funding for engineering surveys.  He was seeking the support of Council to include the southwestern portion of the Village in any plans to add pathways to the Village.  His group had the support of the previous Granville Township Trustees.  He indicated that the Comprehensive Plan shows State Route 16 as an industrial corridor.  His group has not yet approached the existing companies or the Land Conservancy to discuss their role in a walk-ability plan.

 

            Abram Kaplan, 843 Burg Street, encouraged Council to follow through with any programs to expand walk-ability in the Village.  Mr. Kaplan reminded Council of the Denison walk-ability report of 2004 which showed community support for a pathway system in the Village, and specifically for a Burg and New Burg Street pathway (two-thirds residential support).  Mr. Kaplan indicated that Denison was available to provide assistance to help move the process along if Council was interested. 

            Councilmember Mershon requested a copy of that report.  Mr. Kaplan indicated that the Village has copies, but he would be happy to drop off additional copies. 

            Councilmember O’Keefe asked if the engineers, who were compiling the survey, had contacted Mr. Kaplan.  Mr. Kaplan indicated that they had not contacted him.

 

            Rochelle Steinburg, 425 East College, thanked Councilmember Barsky for her help over the Christmas holiday with sewer issues involving the East College Street area.  She also thanked Erik Holmquist and the staff from the water and sewer department, who took time during their holiday, to solve the back-up problems.  Ms. Steinburg indicated her surprise that the general public was not aware of the Christmas sewer back-up problems.   She felt this issue should be public knowledge as it affects public health and safety standards as well as financial and liability issues involving the Village.  She encouraged Council to make sure in future budgets that funding would be set aside to upgrade the infrastructure in the Village.  She also recommended that the Village hire additional staff in the wastewater department to help with the maintenance of the system.  She asked if the Village had a program that routinely checked all sewer lines for potential blockages in lines.  She again thanked the staff for their help in resolving the issues caused by the sewer back-up.

            She also indicated her support of the pathway system, but not at the cost of routine maintenance and upgrades to Village infrastructure.

 

Margot Singer, 587 Burg Street, indicated her support of the comments made by Mr. Kaplan.  She expressed her concern for the safety of twelve children who wait for the school bus alongside Burg Street.  She also indicated that for children who want access to the Village, Burg Street is unsafe for them to walk or bicycle.  She expressed her support for a Burg Street pathway project.

 

Barbara Franks, 210 East Maple Street, questioned the need for the increased number of police department staff totaling 32 (37).  She indicated that she had met with Chief Mason and discussed this issue.  She also indicated that the GPD responded to 395 total calls in 2007, with 110 calls being traffic stops and 65 DUIs.  She indicated that the balance of 220 calls, divided by the number of officers, divided by the number of months in a year, equals less than 1 call per month.  (Manager Holycross responded that the Village has not added any additional full-time staff.)  She also provided information regarding the number of Newark City employees (85) and their total number of calls (33,000).    Ms. Franks found these statistics alarming in regard to the number of Granville police officers, the lack of crime in the Village and the lack of unsolved crimes for the number of staff in the police department.  (Mayor Hartfield indicated that crimes are indeed solved.)  Ms. Franks indicated that the Village should be aware of these statistics.

Ms. Franks also mentioned negative comments being made as blogs on the Newark Advocate web site regarding Denison University students indicating that this practice is inappropriate.

Ms. Franks additionally commented on the changes being suggested to the Village Zoning Code in Ordinance 03-08.  She stated that the changes being recommended are in reaction to her and the renovations being completed on the barn behind her 121 South Prospect Street property.  She also mentioned her frustrations regarding civil issues involving her and a neighbor. 

 

Dan Rogers, 210 East Maple Street, requested that Council review the recommendation to permit the Village Police Department to purchase ten (10) additional tasers.  The level of crime in the Village does not warrant the addition of this equipment.

 

Don Lewis, 2204 Burg Street, spoke on behalf of Kiwanis and their request to tap tress within the Village.  Mr. Lewis explained the Kiwanis maple syrup project, provided Council with relevant information and a CD report.  He indicated that in the past, 10% of the proceeds of Kiwanis’ syrup sales went to the Village for tree planting.  He indicated that he understood concern was expressed in 1995 regarding the continued tapping of Village trees.  Kiwanis discontinued tapping in the Village until 2004 when they were approved for limited tapping for the celebration of the Village’s bicentennial.  Kiwanis also received permission to tap trees on Sugar Loaf in 2006.  He was approaching Council to request permission to tap trees in the Village, specifically trees on North Granger, Sunrise, Prospect Street, the entrance to the cemetery and Sugar Loaf. 

Councilmember Barsky indicated that the Tree and Landscape Commission turned down Kiwanis’ request in a letter provided Council.  Councilmember Mershon asked if Kiwanis had approached the Tree and Landscape Commission this year.  Mr. Lewis indicated that a verbal request was made. 

 

Kirsten Pape, 403 East Broadway, spoke on behalf of Jim Siegel and the Tree and Landscape Commission.  She indicated that in 1995 the Tree and Landscape Commission requested that Kiwanis no longer tap trees in the Village as the trees were exhibiting stress.  Mr. Siegel circulated a response to Kiwanis’ request to tap this year which denied Kiwanis’ request.

Mayor Hartfield requested that Kiwanis formally present their request to the Tree and Landscape Commission which would be meeting on February 12th at 7:00pm in Council Chambers. 

 

Bob Warner, 1616 Loudon Street Road, spoke as the syrup maker for Kiwanis, indicating that he is a fourth generation syrup producer.  He indicated that the request to tap trees in the Village this year was to participate in Licking County’s bicentennial.  He indicated that the tappers follow all ODNR and federal guidelines when selecting trees to tap and in the tapping process.  He indicated that Kiwanis was planning to begin tapping on February 16th and would continue for four weeks.  He indicated that there seemed to be some confusion or miscommunication regarding the process Kiwanis should follow to request permission to tap trees in the Village.

Mayor Hartfield again recommended that Kiwanis formally present their request to the Tree and Landscape Commission which would be meeting on February 12th at 7:00pm in Council Chambers.  She understood that there had been some confusion, but a specific process existed that needed to be followed to gain permission to tap trees in the Village.  The Commission’s objective was to maintain healthy and strong trees in the Village.  She also expressed her appreciation for Kiwanis’ continued support of the Village and their continued success in such community spirited projects.

 

Lisa Savage, 11 Denbigh Drive, asked Council to consider the construction of a Burg Street pathway.  She indicated that she spoke on behalf of many parents of young children.  She also indicated her willingness to help with the project.

 

 Mayor Hartfield closed Citizens’ Comments at 8:52pm.

 

 

PUBLIC HEARING

 

            Ordinance No. 01-08, To Create a Pathway Reserve Fund and to Make Adjustments to the Annual Budget for Fiscal year 2008 and to Revise Sums for Operating Expenses.

 

            No Discussion.

 

Application for the Placement of Farmland in an Agricultural District – Canyon and James Roads (Patricia Taylor)

 

      Discussion:

      Mike Taylor, 1888 James Road, addressed Council as owner of the properties requesting placement into the agricultural district.  Mr. Taylor indicated that this application is required for his property to continue to be listed as CAUV, which provides farmers the ability to defer assessment fees.  He has been part of this program for the past fifteen years.  Manager Holycross indicated that this application was a renewal and was only necessary because Mr. Taylor signed the petition for annexation and is now within Village limits.

 

Application for the Placement of Farmland in an Agricultural District – Hallie Lane (Misty Hollow, LLC) 

 

            No Discussion.

 

Mayor Hartfield closed the Public Hearing at 9:00pm.

 

OLD BUSINESS 

 

            Ordinance No. 01-08, To Create a Pathway Reserve Fund and to Make Adjustments to the Annual Budget for Fiscal Year 2008 and to Revise Sums for Operating Expenses was moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Herman.

 

            Discussion:

            Councilmember O’Keefe noted that in several letters to the editor in the Sentinel residents expressed their support of walk-ability and pathway development in Granville.  She was happy that Council was looking at moving forward with developing safe walking areas throughout community.

            Councilmember Mershon urged residents to hold Council accountable and to follow through with using the monies placed in this fund.  He further stated that all Council was accomplishing with this ordinance was providing a fund to save for capital expenditures related to sidewalks and pathways.  Council had not developed a list of priorities where these funds could be allotted.  Council has set-up these types of funds in the past such as the community development fund and the strategic land preserve, but monies have not been spent.  Councilmember Mershon acknowledged that there was a safety issue with regard to walking along Burg Street, but monies should not just be thrown at a project, careful planning would be needed.  Mayor Hartfield indicated that Council was committed to following through with examining the Village’s priorities regarding pathway projects.  Councilmember Mershon responded that this fund would only be funded as part of the overall budget.  He stated that Council needed to identify capital projects, based on the strategic plan, prioritizing a list and determining how and when to complete each project.  He indicated that this ordinance did not accomplish that task.  Councilmember Tegtmeyer indicated that Council’s review of committee structures could help complete that process.  Councilmember O’Keefe indicated that this ordinance was a starting point for pathway development.  Vice Mayor Herman responded that $120,000 had been set aside for a Burg Street pathway, but was removed to allow for further Council discussion.

 

Roll call vote on Ordinance No. 01-08 Barsky (Yes), McGowan (Yes), Mershon (Yes), O’Keefe (Yes), Tegtmeyer (Yes), Herman (Yes) and Hartfield (Yes).

Motion carried 7-0.  Ordinance No. 01-08 was adopted. 

 

Application for the Placement of Farmland in an Agricultural District – Canyon and James Roads (Patricia Taylor) was moved for approval by Councilmember Barsky.  Second by Councilmember Mershon.

 

Discussion:

Councilmember Tegtmeyer confirmed that the property is currently being farmed.  Mr. Taylor indicated in the affirmative.  Councilmember Mershon questioned how long the Taylor’s had been farming this property.  Mr. Taylor indicated twenty years.  Councilmember Barsky asked how often this designation was renewed.  Manager Holycross indicated every five years.

 

Resolution 08-10 would be drafted to effect Council’s approval of this application.

 

Vote to approve Resolution No. 08-09. Motion carried (7-0).  Resolution No. 08-09 was adopted.

 

Application for the Placement of Farmland in an Agricultural District – Hallie Lane (Misty Hollow, LLC) was moved for approval by Councilmember Mershon.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember O’Keefe asked if this application was the same as the previous application.  Manager Holycross indicated in the affirmative.

 

Resolution 08-11 would be drafted to effect Council’s approval of this application.

 

Vote to approve Resolution No. 08-10. Motion carried (7-0).  Resolution No. 08-10 was adopted.

OLD BUSINESS 

 

            Resolution No. 08-06 A Resolution to Appoint Members to the Planning Commission was moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan.

 

            Discussion:

            Mayor Hartfield asked any of the applicants for this position to come forward and present themselves to Council.

 

            Gina Reeves, 670 West Broadway, announced her interest in the Planning Commission position.  Councilmember O’Keefe indicated that Council was fortunate to have Ms. Reeves apply. 

 

            Mayor Hartfield called for the ballots to vote.  Jack Thornborough, 13 Donald Ross Drive, advised Council that, in his opinion, the Ohio State Sunshine Law did not allow for secret ballot voting.  Law Director Crites indicated that Council could go ahead and vote; that the ballots would be tallied, the vote would be included in the resolution and the returns saved which made the process non-secret. Law Director Crites further explained that it was his understanding that as long as the ballots were kept, the process was considered open.  Mr. Thornborough read a letter from Attorney General Dann indicating that the current process was considered secret.  Law Director Crites suggested that until such time as a review of this information could be completed, he recommended that Council make a motion to amend the resolution and approve a specific individual.

 

            Councilmember Mershon moved to amend Resolution No. 08-06 to insert the name Gina Reeves on the blank line in Section 1 and on the blank line in Section 2.  Second by Vice Mayor Herman. 

 

Vote to amend Resolution No. 08-06.  Motion carried (6-1).  The amendments to Resolution No. 08-06 were adopted.

 

            Councilmember O’Keefe asked if the other candidate could be appointed to the second open position on the Commission.  Councilmember Tegtmeyer indicated that the School Board must select a candidate for that position.  Mayor Hartfield encouraged the School Board to select someone as quickly as possible to fill that position. Manager Holycross indicated that the other applicant’s information would be shared with the school district.  Vice Mayor Herman questioned Mr. Riffle’s continuation as the school district representative since his term had expired.  Mayor Hartfield indicated that Mr. Riffle would continue to serve until such time as the School Board selected a replacement candidate and Council would then appoint the new member.  

 

Vote to approve Resolution No. 08-06 as amended. Motion carried (5-1-1).  Resolution No. 08-06 was adopted as amended.

            Ordinance 02-08, An Ordinance to Provide an Income Tax Credit to Taxpayers of the Village of Granville for Tax Year 2008 was introduced by Councilmember McGowan.  Second by Councilmember Mershon.

 

            Mayor Hartfield set a public hearing for Ordinance 02-08 for February 20, 2008.

 

            Ordinance 03-08, To Amend Section 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03, 1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03,1167.02, 1167.03, 1175.02, 1175.04, 0075.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07, and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio was forwarded by Council to the Planning Commission to hold public hearings and review.

 

            Councilmember Mershon asked if the Planning Commission would need to review the Ordinance if Council made changes to Planning Commission’s recommendations.  Law Director Crites indicated that he did not believe a second review by Planning Commission would be needed according to Village Code.

 

Resolution No. 08-07, A Resolution to Authorize the Village Manager to Advertise for Bids for a Grounds Maintenance Contractor was moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

            Discussion:

            Councilmember McGowan asked if the bid was per cut or for the whole season.  Manager Holycross indicated that the bid would be itemized by section, but for the whole season.  Councilmember McGowan asked if the area being bid was any larger this year than last year.  Manager Holycross indicated in the negative.

 

Vote to approve Resolution No. 08-07. Motion carried (7-0).  Resolution No. 08-07 was adopted.

 

Resolution No. 08-08, A Resolution to Adopt the Rules of Village Council was moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe.

 

            Discussion:

            Councilmember Barsky asked that under “Notice of Meetings,” posting on the web site should be added as an additional location.  Councilmember Barsky asked that the language regarding minutes taken during Executive Sessions be clarified.  Manager Holycross suggested changing language to “With regard to Executive Sessions . . .”

 

            Councilmember Tegtmeyer asked that all information added to the web site show date and time of posting.

 

            Councilmember O’Keefe questioned the rule regarding directives to staff.  She asked if that included seeking clarification or additional information from staff.  Councilmember Tegtmeyer indicated that she understood the rule to mean something more like the initiation of legislation.  Manager Holycross indicated that if the request required hours of preparation that might require a Council directive.  

 

Vote to approve Resolution No. 08-08. Motion carried (7-0).  Resolution No. 08-08 was adopted.

 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of January 16, 2008

 

Councilmember Barsky moved to accept the minutes as amended. Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

COMMITTEE REPORTS  

 

Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

Vice Mayor Herman requested staff to set a time for the next meeting.

 

Granville Foundation – Tegtmeyer

Councilmember Tegtmeyer reported that the Foundation would be holding its annual meeting on February 19th.  The Foundation received 17 to 18 grant applications which would be reviewed over the next few weeks.  New directors have been appointed which included Beth Barker, Bill Wilkins, Lynn Straker, Mary Lee Van Meter, Pam Satterfield and Mary Frazzell.

 

Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

Mayor Hartfield reported that minutes from their last meeting were included in tonight’s packet.  She reported that there were adjustments made to the 2008 street improvement schedule.  Other topics discussed were the deer management program, the Main Street pedestrian bridge and the wastewater back-up issues.

 

            Councilmember Mershon questioned the decision to advance the South Main Street improvements to 2008.  He commented that by advancing the surfacing to 2008, a couple years of the road’s life would be thrown away.  Councilmember Mershon questioned the reasoning for the advancement.  He also questioned if state funding was available.  He wondered if the decision to resurface South Main Street should not be revisited.  Councilmember McGowan also wanted to revisit the issue and seek state funding.  Mayor Hartfield responded that the Service Director indicated possible deterioration of the road base could be greater if resurfacing was postponed as well as the volume and weight of the traffic that normally travels that roadway.  Councilmember Mershon responded that this resurfacing project was discretionary and his desired to know what the capital priority budget was for the next two to three years.  He felt the decision was made only on the fact that the cost difference would be $19.  Mayor Hartfield indicated that the issue could be revisited.

            Councilmember Barsky asked if the reason for moving the roads originally scheduled for improvements was due to poor construction.  Mayor Hartfield indicated that the roads were inherited from the Township and did not meet Village original construction standards.  Councilmember Barsky summarized that Council’s options were to proceed with the projects as recommended or postpone all projects, save the money, and complete all projects next year.  Vice Mayor Herman added that Council members need to decide whose recommendations to follow when information such as this was presented.

            Councilmember McGowan indicated that he would like to have packets provided prior to committee meetings in order to be more prepared for each meeting.  He was not prepared to respond quickly to the information provided that evening.  He would also prefer to apply for state funding.

            Councilmember Barsky added that Council has not addressed the issue of capital improvement projects as it relates to overall funding.  The Village responds to issues rather than plans for the future.  Councilmember O’Keefe asked the specific process and time frame for applying for state funding.  Manager Holycross indicated the approval process was normally twelve to eighteen months.

            Mayor Hartfield indicated that the issue would be revisited; however, the issue needed to be resolved quickly.

 

            Councilmember O’Keefe asked the funding source for the taser equipment purchase.  Mayor Hartfield indicated that the funds were being donated.

 

            Councilmember Mershon questioned the recommendation to continue with a policy to cover the costs incurred by residents regarding sewer back-up incidents.  He understood that currently the Village sends in a company to clean and sanitize the area and then paid for any damages.  Councilmember Mershon suggested that Council set a specific policy that sets limits on the Village’s pay-outs.  Mayor Hartfield asked Law Director Crites if the current Village policy was over broad.  Law Director Crites indicated that such a policy, as suggested by Councilmember Mershon, would be a good idea.  He also indicated that during his tenure, this issue had not been a problem.  Vice Mayor Herman asked if there was a problem of abuse regarding claims.  Manager Holycross indicated that there had not been a problem.  He indicated that staff initiated the question of a policy with the LSSU Committee to determine how best to proceed in the future to limit the Village’s liability. 

            Councilmember McGowan asked if a policy could be drafted.  Manager Holycross indicated that staff’s intention was to develop such a policy.

 

            Councilmember Barsky asked the Sentinel to advertise the wildlife management conference provided by Dawes and the OSU Extension Agency coming up this month.

Planning Commission – O’Keefe

The Commission reviewed and approved the addition of a garage on Welsh Hills Road.  An application for the renovation of a barn was also approved with several stipulations.  Temporary signs were also approved for St. Edwards Church.

 

Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe

Councilmember Barsky reported that the committee discussed the final update of the Comprehensive Plan.  Poggemeyer had been given the final corrections.  There was no date for deliver of the final plan.  Councilmember Barsky also indicated that there was discussion regarding a property maintenance ordinance that staff was in the process of preparing.  The committee also reviewed the Flood Plan Overlay.  Village Council adopted the minimum standards required in 2007.  The committee reviewed and made recommendations to a new document prepared by Planner Terry that would upgrade the provisions of the existing plan.  More information would be required and additional committee review would be necessary.

 

Recreation Commission – McGowan

Councilmember McGowan reported that the Rec Commission had publicized their Summer Series.  The Commission was still working on their long range plan and would be meeting with someone from the Ohio Recreation Commission.  Fred Wolf was appointed as a new member.

 

Tree & Landscape – Barsky

Councilmember Barsky reported that Mr. Siegel was approached by Kiwanis requesting permission to tap Village tress.  Councilmember Barsky indicated that Mr. Siegel thought a recommendation was needed for tonight’s Council meeting, so he produced the letter that was provided to Council tonight which represents the Commissions’ opinion.   Resident Don Lewis asked the procedure to challenge a decision made by the Tree and Landscape Commission.  Mayor Hartfield requested that Law Director Crites research the process regarding a Commission decision.

 

Union Cemetery – Mershon

Councilmember Mershon reported that the first meeting of the committee would be March 11th.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that Council was to discuss the strategic plan, the possible restructuring of committees and budget projections based on priorities.  She further indicated that possibly a special meeting should be set-up in the very near future. Vice Mayor Herman mentioned that the EFP Committee suggested the EFP committee make some specific recommendations at their next meeting prior to Council’s special meeting.  A tentative meeting time was scheduled for February 23rd from 9:00am to 12:00pm in the Village Chambers. 

 

 

            Councilmember Mershon questioned if members were suggesting that Councilmembers not assigned to specific committees should not be concerned if what happens in those committees.  Mayor Hartfield responded that she was not making that suggestion.  Councilmember Mershon suggested that if all Council members and the public had the information provided to the committee before each committee meeting, more thoughtful discussions could be effected.  Mayor Hartfield responded that all Council members should have a level of concern about what happens in each committee.  Councilmember Tegtmeyer suggested common rules and procedures for committees and standing committee dates and times.  She suggested that these issues could also be included in the February 23rd meeting. 

 

            Manager Holycross indicated that Council has set a public hearing date of Ordinance No. 02-08 for the income tax credit; however, staff has not prepared an estimate of the impact of that ordinance.  Manager Holycross provided Council with a summary of the types of information available in our income tax reports which does not provide sufficient information for a quick review or estimate.  Manager Holycross provided a recommendation to sample a representative number of returns to determine an accurate estimate which could take thirty to forty staff hours.  Manager Holycross would proceed as directed by Council. 

 

            Councilmember O’Keefe requested time to review the summary provided by Manager Holycross.  Councilmember Tegtmeyer also indicated that she would like to further consider the recommendation; however, she also would like an estimate of the cost of the credit prior to voting on the ordinance. 

 

            Law Director Crites advised Council that he was unable to find any appeal rights to the Council from a decision made by the Tree and Landscape Commission.  He indicated that he would do further research and advise Council.  Mayor Hartfield requested that the Law Director determine what, if any, appeal process may exist.

 

ADJOURNMENT (10:20pm)

            Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon. Motion carried, 7-0.  Meeting adjourned.  

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