Granville Community Calendar

Council Minutes March 5, 2008



March 5, 2008



CALL TO ORDER (by Mayor Hartfield 7:30 pm) 




 Those responding to the roll call were Councilmembers McGowan, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

 The minutes reflect that Councilmember Mershon arrived at 7:34pm. 

 Councilmember McGowan made a motion to excuse Councilmember Barsky. Second by Councilmember O’Keefe. Motion carried (6-0)



Councilmember McGowan moved to amend the agenda to table the sidewalk café resolutions (Resolutions Nos. 08-12 through 08-16) to the March 19, 2008 Council meeting per a request from Manager Holycross. Second by Vice Mayor Herman. Motion carried (5-0). 


 No one appeared to speak.

 Mayor Hartfield closed Citizens’ Comments at 7:35pm.



 Presentation by the Kiwanis Club - Maple Syrup Project


 Don Lewis spoke as the syrup project chair of Kiwanis. He presented a long and short-term plan to Council regarding Kiwanis’ continuation of the maple tree tapping program. He indicated that he had met with the Granville Township Trustees regarding the maple trees in Maple Grove Cemetery on February 13th and also met with ODNR Urban Forester Lisa Bowers on February 20th. Together they assessed the health of the trees in Maple Grove Cemetery, Sugar Loaf Park and other tapping locations. Mr. Lewis advised that Kiwanis had already begun the tapping process, but intended to tap additional trees this coming weekend.

 Kiwanis’ short-term plan was to tap trees in Sugar Loaf Park, the Maple Grove Cemetery and a private wooded area off Carmarthen Drive. Kiwanis’ long-term plan was to work with the Township and Village to maintain a presence in the Village. He proposed offering a maple syrup making course each year, continuing the educational programs with the elementary school students, the establishment of a dedicated sugar bush on public property, and a spring and fall community clean-up project led by Kiwanis. He also indicated Kiwanis’ willingness to work with the Village to re-evaluate the relationship of Kiwanis and the Village with regard to tapping trees. Mr. Lewis is hopeful to come develop an arrangement that would allow Kiwanis to continue with their tapping project and address the concerns of the Village. Mr. Lewis also displayed an apparatus he named the “tree hugger” which he found effective in preventing deer damage to tree trunks. 

 Councilmember O’Keefe asked if Kiwanis intended to tap the same trees year after year. Mr. Lewis indicated that they would tap some of the trees yearly, but intended to use conservative tapping methods. Councilmember Tegtmeyer asked if there was a specific reason for Kiwanis wanting to tap the trees in Sugar Loaf Park. Mr. Lewis indicated the large number of maple trees. Bob Warner, syrup producer, indicated that Sugar Loaf’s topography allows Kiwanis the ability to pump the sap downhill to centralized collection areas. 

 Councilmember McGowan recommended that the tapping areas already approved for this year remain in place and that Kiwanis meet with staff during the summer to determine a course of action for the future. Mayor Hartfield agreed and recommended that the Tree & Landscape Commission be included in this process. 

 Mr. Lewis also recommended to Council that Sugar Loaf Park was in need of serious maintenance and offered assistance from Kiwanis and local scout groups. Mayor Hartfield indicated that Kiwanis should coordinate that work with staff and the Tree & Landscape Commission also. 

 Jim Siegel, chair of the Tree & Landscape Commission, reported that Service Director Terry Hopkins had a list of items that needed to be addressed on Sugar Loaf Park. He also indicated that local residents requested that the Sugar Loaf remain natural and to prohibit local scout groups and others from cleaning and clearing out the area. Mr. Siegel also provided a letter from Urban Forester Lisa Bowers that indicated the tapping of trees should be discontinued. Mr. Siegel indicated that the Tree & Landscape Commission was in support of the recommendations made by Ms. Bowers. He indicated that Tree & Landscape was not in favor of planting maple trees on public property for private use. He also indicated that ODNR had been helpful in providing their knowledge and expertise in this issue. 



 Resolution No. 08-17, A Resolution to Award the Contract for Grounds Maintenance, as per Specifications, to Legend Lawn and Landscape and to Authorize the Village Manager to Enter into an Agreement Therefor was moved for approval by Councilmember O’Keefe. Second by Vice Mayor Herman. 


 Mayor Hartfield asked if the mulch around the street trees could be lowered in order to preserve the life of the trees. Manager Holycross indicated that it would be accomplished. 

 Councilmember Mershon questioned the need for weekly mowing along State Route 16 as the State of Ohio mows their areas far less frequently. Manager Holycross indicated that the mowing schedule is based on past practices. Mayor Hartfield indicated that the frequent mowing around the Cherry Valley Road intersection keeps that area clean and clear. 

 Councilmember Tegtmeyer commented on the wide variance in bid rates. Councilmember McGowan also indicated the increased number of bidders. He asked if road trash was picked up prior to mowing. Manager Holycross checked the bid specifications and indicated that trash pick-up was not specifically mentioned. 

 Vote to approve Resolution No. 08-17. Motion carried (6-0). Resolution No. 08-17 was adopted.




Regularly Scheduled Meeting of February 6, 2008 

 Councilmember Tegtmeyer moved to remove the February 6, 2008 minutes from the table. Second by Councilmember McGowan. Motion carried 6-0. 

 Councilmember McGowan moved to accept the minutes as amended. Second by Councilmember O’Keefe. Motion carried 6-0. 

 Regularly Scheduled Meeting of February 20, 2008 

 Councilmember McGowan moved to accept the minutes as amended. Second by Councilmember Tegtmeyer. Motion carried 6-0.



 Economic, Finance, Personnel Committee (EFP) – (Herman, Mershon, Tegtmeyer)

No Report. 

 Granville Foundation – Tegtmeyer

No Report. 

 Light, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No Report. 

 Planning Commission – O’Keefe

The Commission reviewed and approved the Crumrine, the last property on Speedway Drive, design plan with conditions. The applicant needs to complete a photometric study and a new drawing of the driveway plan and dimensions. Manager Holycross indicated that Council would be receiving the Planning Commission’s recommendation for this property at their next meeting. A historical plaque requested by the Granville Historical Society for Opera House Park needs a variance for size and number of signs in the park. An overall site plan is also needed. Councilmember McGowan asked the purpose of the plaque. Councilmember Tegtmeyer indicated that, according to the minutes, the plaque would depict the original plat map of the Village. Another applicant Stephen Fowler was approved for a redesigned addition to the back of his home contingent upon approval from the BZBA. Another Westgate Drive applicant was approved for a temporary sign.

Planning & Zoning Committee (P&Z) – Barsky, Mershon, O’Keefe

No Report. 

 Recreation Commission – McGowan

No Report. 

 Tree & Landscape – Barsky

No Report. 

 Union Cemetery – Mershon

No Report. 


 Councilmember Mershon questioned the status of the dedicated open space area as it applies to the Speedway Drive area. He questioned if Council wanted to be responsible for these areas and if Council needed to approve those dedicated areas. Manager Holycross indicated that the open space area needed to be set aside for these areas. Planner Terry will include information regarding options available to Council when the issue is brought before Council.


 Mayor Hartfield indicated that she would work with staff to formalize the suggestions made to restructure the committees from the Special Council meeting on February 23rd and present those suggestions to Council at its next meeting. 

 Mayor Hartfield also suggested that Council contact Denison University about requesting their assistance in suggesting and setting pathway priorities, a continuation of the 2004 walk-ability study. She felt Denison’s participation would benefit the Village as well as the students. Councilmember Mershon indicated that the Village would also need input from the overall community to avoid a self-selection bias. Council agreed to have the Mayor pursue this suggestion with Denison. 

 Councilmember McGowan announced that he was presenting an alternate proposal for a credit for Village residents. He requested several weeks ago that Law Director Crites research the legality of providing residents a credit on their water bills. The Law Director’s research showed that this type of credit would be legal. Councilmember McGowan requested that Law Director Crites draft an ordinance to present to Council that would provide a $100 credit to the residents of Granville through their water bills. Law Director Crites indicated that he would do so. Councilmember McGowan reported that there are 1,667 taps with 70 taps for Denison University and 20 plus taps for the school district. He estimated that the total credit could amount to $155,000. Councilmember McGowan indicated that a limit to the number of credits provided to one individual could be included in the legislation. Councilmember O’Keefe asked if customers, who were not water customers, would receive a credit. Councilmember McGowan indicated that those individuals would not receive a credit. He felt that the water credit would reach the largest number of Village residents with the smallest impact on the Village budget. 

 Councilmember Mershon indicated his support for this legislation being drafted and presented to Council. 


 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 6-0. Meeting adjourned. 

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