VILLAGE OF GRANVILLE
August 20, 2008
CALL TO ORDER (by Mayor Hartfield at 7:31 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.
Councilmember Barsky made a motion to excuse Councilmembers O’Keefe and Tegtmeyer. Second by Vice Mayor Herman. Motion carried (5-0)
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember Barsky. Motion carried (5-0).
CITIZENS COMMENTS (7:32 pm)
No one appeared to speak.
Mayor Hartfield closed Citizens’ Comments at 7:33pm.
PUBLIC HEARING (7:34pm)
John Grauer, 126 Glyn Tawel, questioned if the survey was provided to the Bryn Du residents as well as the Colony residents and if the study would also include Bryn Du. Kevin O’Connor, of Geotechnical Consultants Inc., indicated that the well borings would be concentrated in the areas where the survey results showed the largest number of properties with excessive water problems. Mr. Grauer suggested that the surveys be sent again to include everyone in Bryn Du. Manager Holycross indicated that a survey was sent to all Bryn Du residents and Colony residents. Councilmember Mershon asked if 126 Glyn Tawel was east or west of Bryn Du Drive. Mr. Grauer indicated that he lived west of Bryn Du Drive.
Jamie Rose, 202 Bryn Du Drive, indicated that he has been a resident of Bryn Du for the past three years. He indicated that running water was often flowing in the swale behind his home, but he did not have issues with water in his home. He also indicated his support for his fellow residents and of this ordinance.
Jeff Nichols, 233 Glyn Tawel Drive, indicated that he has been a resident of Bryn Du for the past twelve years. During the first seven years he lived in Bryn Du, his sump pump never ran. During the past five years, he indicated that his sump pumps, he has three pumps, have pumped as much as 9,000 gallons per hour. He added that the swale by his home has been as high as two and one half feet deep. He expressed concern for children’s safety with regard to the high water in the swale. He indicated that when construction was started on the final phase of Bryn Du, the water in the swale increased year after year. This water issue was no longer an annoyance, it was now a concern.
Harold Greten, 367 Gwennol Lane, provided Council with photos of water in the swale and water coming from the Welsh Hills Road area. He indicated that the water does not move through the swale into the retention pond, but soaks into the earth before it reaches the retention pond. He also stated, that a nine inch pipe at the back of Bryn Du, was the only pipe taking water away from the Welsh Hills Road area.
Michael Rogers, 106 Glyn Tawel, indicated that he has lived in Bryn Du for two years. He stated that the builder installed two sump pumps in his basement and both have been replaced. He indicated that during the past two years, he has spent a lot of time and effort to improve the drainage in and around his property.
Jeff Reed, 146 Glyn Tawel Drive, indicated that he moved to Bryn Du fourteen years ago. He explained that his sump pump has run for nine months each year that he has lived in his home. He indicated, that at his own expense, he dug up his foundation to look for reasons why his sump pumps ran so frequently. He has added a manhole with two additional pumps to pull water away from his home.
Mayor Hartfield closed the public hearing at 7:30pm
Vice Mayor Herman asked Village staff if the developer of the final phase of Bryn Du was known. Manager Holycross indicated in the affirmative, that the information was available in Village records. Manager Holycross also indicated that Village staff had been in contact with the developer of the Colony, which was the Southgate Corporation. The Southgate Corporation was aware of the issue. Manager Holycross indicated that once the cause of the problem was determined, the developers could be contacted for resolution.
Councilmember Mershon asked if the road work on Bryn Du Drive last year moved water from the roadway into the storm sewer or swale. Manager Holycross indicated that improved drainage was added for the roadway to reduce the amount of water damage to the road, but no changes were made to divert water into the existing storm lines.
Councilmember McGowan asked how long the study would take and what possible solutions could be suggested. Manager Holycross indicated that the study was proposed for at least three months, but would continue as long as necessary to secure enough data to determine the cause of the problem. Kevin O’Connor, hydrologist, indicated, that based on experience, there were currently two likely scenarios causing this water issue. One scenario would be a recharging condition of the aquifer over a large area. This scenario would be caused by resident’s basements penetrating the aquifer causing water to build up and/or heave basements leaving white stains (efflorescence). Part of the study would include looking at a few exposed basement slabs, looking for cracking or efflorescence. The other alternative, which may be more likely, was a recharged condition that was confined to the granular backfill around the storm drain. Water could be following storm drain lines and when under pressure, traveling back up household drainage lines. This scenario allowed for an easier remedy. The conditions must be studied in order to determine the problem and possible solutions. Mr. O’Connor indicated that he hoped to gather information from at least two separate events. Councilmember Mershon asked if all areas of Bryn Du and the Colony would be included in the study. Mr. O’Connor indicated that the focus of the study would be on the areas where residents indicated problems with excessive water.
Vice Mayor Herman indicated that staff should forward the survey to residents who did not respond to the initial survey.
Roll call vote to approve Ordinance 13-08: Barsky (yes), McGowan (yes), Mershon (yes), Herman (yes), Hartfield (yes). Motion carried 5-0.
Resolution No. 08-34, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required was moved for adoption by Councilmember Barsky. Second by Vice Mayor Herman.
Assistant Manager Roberts explained that Issue 1 funding was available from the State Capital Improvement Program through Ohio Public Works. She indicated small grants were available to local municipalities for up to 50% of new projects. Assistant Manager Roberts indicated that she would like to apply for a 0% loan for twenty years to extend the water line across Raccoon Creek to the Village Service Department along South Main Street. The total cost to extend the line would be approximately $200,000. The Village would be responsible for $100,000. Assistant Manager Roberts indicated that the hope was to coordinate construction with the pedestrian bridge being built across Raccoon Creek.
Vote on Resolution No. 08-34. Motion carried 5-0. Resolution No. 08-34 was adopted.
Councilmember Barsky asked the status of the pedestrian bridge construction. Assistant Manager Roberts indicated that the process was stalled in engineering, but would be progressing.
Mayor Hartfield recused herself from the meeting.
Resolution No. 08-35, A Resolution to Fill a Vacancy on the Board of Zoning and Building Appeals was introduced by Councilmember Barsky. Second by Councilmember McGowan.
Vice Mayor Herman indicated that each of the applicants were in the audience. He invited them to address Council.
Steve Timmons, 115 West Elm Street, indicated that he had thirty years of construction experience, with a focus on negotiating with building departments and zoning boards during the past ten years. Mr. Timmons indicated that he was a four year resident of the Village.
Brian Krieg, 226 East Maple Street, indicated that he had resided in Granville for the past seven years. Mr. Krieg stated that his background was in civil engineering. He expressed his interest in becoming more involved in the community. Vice Mayor Herman asked Mr. Krieg to elaborate on his response to question #3 on the application regarding Granville’s best and worst development decisions. Mr. Krieg responded that he felt the worst decision was in regard to pursuing court action to prevent Speedway and Arbys from developing along State Route 16. He believed that the State Route 16 area was appropriate for commercial development such as Speedway and Arbys, but similar development in the historic district would be inappropriate. He indicated that he thought the Village decision to pursue a legal means to stop that type of commercial development was not prudent.
Rob Montgomery, 215 South Prospect Street, indicated that he has lived in the Village for the past fourteen years. Mr. Montgomery expressed his desire to serve the community. He indicated that he was an actuary with data analysis skills. Councilmember Barsky asked about Mr. Montgomery’s response that the widening of State Route 161 would not bring additional growth to the community. Mr. Montgomery advised that he felt the new highway would not decrease commuting time sufficiently enough to cause an excessive interest by Columbus residents to move to Granville.
Vice Mayor Herman opened for floor for Council discussion. Councilmember Barsky thanked all of the applicants for their willingness and interest in serving the community.
Councilmember McGowan expressed his support for the selection of Mr. Montgomery because of his willingness to continue to seek opportunities to serve the community. Councilmember McGowan acknowledged Mr. Montgomery’s run for school board member.
Councilmember McGowan moved to recommend Rob Montgomery to fill Bill Heim’s unexpired term on the Board of Zoning and Building Appeals, whose term expires on January 31, 2010. Second by Councilmember Barsky.
Roll call vote to appoint Rob Montgomery to the unexpired term on the Board of Zoning and Building Appeals: Barsky (yes), McGowan (yes), Mershon (yes), Herman (yes). Motion carried 4-0.
Mayor Hartfield returned to the Council meeting.
REVIEW OF MINUTES
Regularly Scheduled Meeting of August 6, 2008
Councilmember McGowan made a motion to approve the minutes. Second by Councilmember Barsky. Motion carried 5-0.
MAYOR’S COURT REPORT – July
The Mayor’s Court Report for the month of July was presented for review.
Councilmember Barsky moved to accept the July Mayor’s Court Report. Second by Councilmember McGowan. Motion carried 5-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – July
The Manager’s Report for the month of July was presented for review.
Councilmember Barsky asked why the unencumbered balance was higher than the months of July during the past three years. Manager Holycross indicated that timing may be the factor as there was nothing else different or unusual.
Councilmember McGowan indicated that he noticed dogs running off lease in the Denison Bio-Reserve area. He asked if that area was in the Village as the police report indicated citations being issued. Manager Holycross stated that he would check with the police department to determine if the Bio-Reserve was within Village jurisdiction.
Vice Mayor Herman noted that fleet usage was down. Manager Holycross indicated that an attempt was being made to conserve fuel during the past month. The new program to reduce fuel costs began in August, 2008.
Councilmember McGowan asked about the number of unsecured buildings. Manager Holycross indicated that the police department was developing a plan to address that issue. The department will be contacting each entity and attempting to resolve the number of incidents. Should the number of unsecured buildings continue, an alternate solution will be implemented that may hold additional individuals responsible for coming to secure each building.
Councilmember Barsky asked about the increase in complaint investigations. Manager Holycross indicated that there was no explanation for the increase. He indicated that he would check with the police chief.
Councilmember McGowan moved to accept the July Monthly Manager’s Report Second by Councilmember Barsky. Motion carried 5-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes
Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)
The Committee’s next meeting is scheduled for Monday, September 8th at 7:00am.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)
The Committee’s next meeting is scheduled for Tuesday, September 23rd at 5:30pm.
Planning Commission – (O’Keefe)
Mayor Hartfield indicated the minutes from the most recent Planning Commission meeting were included in the Council packet. She also indicated that she would be covering for Councilmember O’Keefe at the next meeting.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Recreation Commission – (McGowan)
Tree & Landscape Commission (Barsky)
Union Cemetery (Mershon)
OTHER COUNCIL MATTERS
Mayor Hartfield asked that the LSSU Committee discuss the possibility of adding additional safety measures to the pedestrian crosswalk area on South Main Street. She indicated that she received complaints of pedestrians pushing the stop single and proceeding into the intersection without confirming that cross traffic can stop effectively. Councilmember McGowan suggested that the word stop be painted on the bike trial or a caution sign added. Manager Holycross indicated that staff would review if additional signage could be helpful.
Councilmember Barsky indicated that AEP was requesting a rate increase with the PUCO. She indicated that AEP’s intention was to add additional lines along North Pearl Street to provide Denison with additional power. Councilmember Barsky indicated that those additional lines will cause the removal of trees and more aggressive tree trimming. She queried if Denison could be asked to take responsibility for any cost to replace or minimize the effect to the trees. She asked that staff look into alternative solutions.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 5-0. Meeting adjourned.