Granville Community Calendar

Council Minutes December 17, 2008

 VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 17, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm) 

 PLEDGE OF ALLEGIANCE

 

ROLL CALL

 Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites. 

 Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer. Second by Councilmember Barsky. Motion carried (6-0). 

 The minutes reflect that Councilmember Tegtmeyer arrived at 7:33pm. 

 APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember O’Keefe. Motion carried (6-0). 

 

CITIZENS COMMENTS (7:31 pm) 

 Dan Bellman, 310 Summit Street, commented about the extension of police protection to the Granville Intermediate School. Mr. Bellman felt that passage of the resolution was short-sighted. The current mutual aid agreement that exists between the Licking County Sheriff’s Department and the Granville Police Department was sufficient. He explained that this issue was discussed when the school district originally built the school in that location. The school district indicated at that time, that the protection provided by the Sheriff would be adequate. The extension of Granville police services would tax the department financially because of the additional services that would be needed including traffic control, speed control, and security checks. Most of the services provided would be for non-emergency services which would cost the Village manpower and money. Mr. Bellman indicated that less than one percent of police calls for service were for emergencies. He felt that during these tough economic times, the Village could not afford to give away services, and if the school district believed these services to be necessary, the school district should pay for those services. 

 Jack Thornborough, 13 Donald Ross Drive, indicated that he had forwarded Council a copy of the changes he recommended for the zoning code ordinance. These changes would expand the rules regarding standing for all Council, BZBA and Granville Planning Commission meetings. These changes would affect all Granville residents. Mr. Thornborough asked Council to please consider adopting his recommendations. 

 

Tiffany Flynn, 1535 Columbus Road, spoke on behalf of the request for a TREX permit for Broadway Pub. Ms. Flynn was a single mother who had been a server at the Pub for the past three years. Ms. Flynn stated that the Pub needs this permit to be competitive with the other establishments in the Village. She described an incident where a large party left the Pub because beer was the only adult beverage available. Ms. Flynn asked that Council approve Broadway Pub’s request to transfer a liquor permit. 

 Tim Hughes, 630 Newark-Granville Road, asked Council to not approve the pay increase for Village staff. He believed the current economic crisis was reason to not approve any pay increases for Village staff. He indicated that he had taken a fifty percent pay increase in 2008, even though he did not want to, and he was also responsible for paying for his own health care benefits. He indicated that as the State employee’s salaries were locked for the next year, the Village should also prohibit any staff pay increases. 

 Garrett Martin, 665 Ridgeville Road, spoke as manager for the Broadway Pub. He indicated that he could not understand Council’s questioning whether the request for a TREX permit satisfied the definition of an economic development project. He could not understand why Council was not supporting an established business’ request versus suffer the loss of that business. The Pub currently sells beer and the addition of alcohol and wine should not be a big leap. He asked Council to consider the audience members who work for the Pub. The lives of these individuals were tied directly to the decision made by Council. 

 Mayor Hartfield closed Citizens Comments at 7:48pm.

 

PRESENTATION

 

 Presentation for Jim Siegel

 

 Councilmember Barsky read the resolution recognizing Jim Siegel for his more than twenty-five years of service to the Tree & Landscape Commission and the Village of Granville. Mr. Siegel thanked the Council, Committee and staff for all of their help. He also thanked the many people involved over the years and expressed his joy and passion for his work. Council thanked Mr. Siegel for his invaluable service. Mayor Hartfield presented Mr. Siegel with a copy of his resolution, advised him that a Japanese Lilac tree was planted in his honor at the Bryn Du Mansion, and presented him with the plaque that will be mounted next to his tree honoring his service to the community. Mr. Siegel received a standing ovation. 

 Resolution No. 08-49, A Resolution to Express Appreciation to Jim Siegel for Service on the Tree & Landscape Commission was moved for adoption by Councilmember Barsky. Second by Vice Mayor Herman. 

 Vote to approve Resolution No. 08-49. Motion carried 7-0. Resolution No. 08-49 was approved. 

Introduction of Tree & Landscape Commission Member Candidate Don Hostetter 

 Don Hostetter, candidate for the Tree & Landscape Commission, explained that he met Mr. Siegel and Service Director Hopkins after he collected and presented samples of gypsy moths he collected while walking along Newark-Granville Road. Mr. Siegel recently asked Mr. Hostetter if he was interested in serving on the Commission. Mr. Hostetter indicated that he was interested. Mr. Hostetter explained that his background was in entomology and biology. He explained that he has lived in Granville for five years and would be happy to serve if selected. Councilmember O’Keefe complemented Mr. Hostetter on his impressive resume. 

 TREX Permit Request for the Broadway Pub 

 Councilmember O’Keefe indicated that Council’s previous discussion regarding what constituted an economic development project could be defined as the creation of new jobs, increased earnings and increased tax revenue. The Pub’s request seemed to fulfill that definition. Vice Mayor Herman indicated that he was willing to withdraw his objections and suggested the request move on to the Liquor Commission for their review. Mayor Hartfield indicated that the Pub currently serves alcohol and any additional permit would only add to their license. It was not a new establishment requesting a license. The Law Director indicated that in supporting this request, Council would not be setting a precedent. 

 Vice Mayor Herman moved to authorize the Village Manager or Mayor to contact the Ohio Liquor Control Board to indicated Council’s support for this permit request as an economic development project. Second by Councilmember Mershon. 

 Vote to approve Broadway Pub’s resolution for a TREX permit as part of an economic development project. Motion carried 7-0. Motion to approve Broadway Pub’s request for a TREX permit as part of an economic development project was approved. 

 PUBLIC HEARING (7:59pm) 

 Ordinance No. 17-08, An Ordinance to make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2009 

 As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 17-08. (8:00pm)

 

OLD BUSINESS

 

 Ordinance No. 17-08, An Ordinance to make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2009 was moved for adoption by Councilmember Tegtmeyer. Second by Vice Mayor Herman.

Councilmember O’Keefe asked if the number of foreclosures in the Village was known. No one knew the number. Councilmember Tegtmeyer indicated that the EFP Committee discussed that issues and determined that the Village seemed to be maintaining a steady course. The Committee agreed that there should be no substantive increases in spending and current spending levels should be maintained. However, any significant changes to the Village economy would then need to be reviewed. Councilmember Barsky indicated that any changes in the economy could be adjusted quarterly allowing for flexibility in the budget. Councilmember McGowan expressed concern regarding when the information regarding employee compensation was shared with Council. He indicated that employee compensation information was to be made available to Council in September each year. He indicated that he expressed this same concern last year. Councilmember McGowan expressed concern that a tax credit to the local residents should still be considered, as he recommended earlier in 2008. He felt the current budget did not do enough for the local taxpayer. 

Councilmember Mershon asked Assistant Manager Roberts what the change in revenue would be for 2009 and the factors that effect changes in revenue.

Assistant Manager Roberts indicated that the revenue (income tax receipts) for 2009 was projected to be flat compared to 2008 revenue. Revenues also are comprised of inheritance tax, property tax, and state income tax revenue. Those revenues were all expected to be flat also. The factors used to estimate revenue projections were historical economic trends, building permits, projected construction projects, income tax receipt history, discussions with other municipal leaders and current economic trends. Councilmember Mershon indicated that he was trying to determine how reliable the revenue projections were for 2009. Councilmember Tegtmeyer indicated that the Committee discussed what made up the Village’s revenue income. As Denison University was the Village’s largest employer and there was no data indicating that the University would be making any changes in 2009, the Committee determined that the Village’s revenue projections should remain fairly stable. The Committee also did not find any specific data, other than anecdotal experiences, to cause any changes to the projected budget for 2009. Councilmember O’Keefe indicated that it was very difficult for anyone to project what will happen to the economy. Manager Holycross added that the income tax collection for 2008 was six point eight percent above the collection rate in 2007. The Village revenues have shown a growth pattern during the past several years. By projecting the 2009 revenue rates as flat, it is a reduction in the growth pattern. Manager Holycross indicated that the budget projections were conservative. 

 Councilmember McGowan asked if the revenue increases for the past year could have been the result of individuals passing away and younger families moving into the Village with higher incomes as well as construction projects by Denison University. Manager Holycross responded that information measuring that data would be hard to determine, but Denison University would be continuing with additional projects in the next year. He did indicate that there could be some impact to revenue levels based on current economic indicators. 

 Councilmember Mershon asked what percentage was used to determine compensation figures. Assistant Manager Roberts indicated that the percentage varied. In the police department, the personnel were bound by their contract through the FOP, which were fixed amounts. Compensation figures for personnel represented by AFSCME were based on percentages discussed in current contract negotiations. All other compensation figures were based on a three percent contingency amount. Councilmember McGowan asked if “step” increases were also included compensation. Assistant Manager Roberts indicated that staff compensation levels were based on a range system, not a step system. Village staff receives an increase in compensation based on the percentage Council approves and based on performance evaluations. Assistant Manager Roberts indicated that the collective bargaining contract with the police department did allow for step increases. 

 Councilmember Barsky asked about Council receiving information earlier. Councilmember Tegtmeyer indicated that the fiscal policy was passed just this past October which affirmed the dates that information was to be provided to Council. Mayor Hartfield indicated that the fiscal policy was just recently passed. The Village was in negotiations with the union regarding compensation for the majority of Village staff, so a recommendation for any employee compensation during negotiations was deemed not prudent. Council did receive a copy of the budget to review in October. Councilmember Mershon indicated that other than the EFP Committee members, information was kept from Council. Mayor Hartfield indicated that the budget indicated a place holder of three percent for compensation and that all information regarding the status of employee compensation was communicated with all Council members. Once collective bargaining contracts were finished, the fiscal policy timeline will be followed. Councilmember Tegtmeyer added that the EFP Committee did not discuss any specific percentage increases for staff until their meeting two days ago. Councilmember McGowan asked how the three percent figure was selected. Vice Mayor Herman indicated that the percentage was based on percentages in the existing collective bargaining contract. Councilmember Tegtmeyer added that the amount was used as a starting point.

 

Mayor Hartfield called for a roll call vote to approve Ordinance 17-08: McGowan – no, Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; Herman – yes; Hartfield – yes. Ordinance 17-08 passed 6-1.

 

Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03, 1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio 

 Councilmember O’Keefe moved to remove Ordinance No. 15-08 from the table. Second by Councilmember Barsky. Motion carried 7-0. Ordinance No. 15-08 was removed from the table. 

 Councilmember Mershon suggested that Ordinance No. 15-08 be tabled to allow Council to consider Resolution No. 08-53 so the individuals connected with that resolution need not sit through the entire Council meeting. Councilmember Mershon moved to table Ordinance No. 15-08. Second by Councilmember McGowan. Motion carried 7-0. Ordinance No. 15-08 was tabled. Council considered Resolution 08-53. 

 Council returned to Ordinance No. 15-08 after considering Resolution 08-53. Vice Mayor Herman moved to remove Ordinance No. 15-08 from the table. Second by Councilmember Barsky. Motion carried 7-0. Ordinance No. 15-08 was removed from the table. 

 Discussion:

Councilmember Barsky moved to amended Ordinance No. 15-08, Section 1139.06, Appeals from Decisions, the highlighted sentence to read “Two Village Councilmembers may also initiate an appeal within the time limits specified above. Second by Vice Mayor Herman. 

 Mayor Hartfield called for a vote. Motion carried 6-1. Ordinance No. 15-08 was amended. 

 Councilmember Barsky moved to amended Ordinance No. 15-08, Section 1141.06, Appeals from Decisions, the highlighted sentence to read “Two Village Councilmembers may also initiate an appeal within the time limits specified above. Second by Vice Mayor Herman. 

 Councilmember Mershon questioned how a Councilmember could appeal if they did not appear at any of the previous hearings, presented evidence or contested anything. Have they waved their rights to appeal? Could this be a legal conflict? Councilmember Mershon also asked who would represent the Councilmembers who filed the appeal. He questioned how the process was going to work. Councilmember Mershon also asked why the Planning Commission recommended that the option for the Village Manager to appeal was removed. Planner Terry indicated that the Planning Commission felt Council was suited to initiate appeals than the Village Manager. Councilmember Mershon preferred the Village Manager initiate the appeal to allow Council to review the application. 

 Councilmember Barsky indicated that a legal opinion would be needed. Manager Holycross indicated that procedural issues may need to be addressed. Mayor Hartfield indicated that these questions would need to be answered by the Law Director at Council’s next meeting. Councilmember Barsky withdrew the last motion. 

 Councilmember Barsky further stated that Council may need to review the issue of standing in conjunction with changes to the previous reviewed sections. Councilmember Tegtmeyer indicated that clarification regarding standing based on legal issues needs to be addressed. Manager Holycross indicated that the issue of standing currently used was based on case law which the Law Director could address. Councilmember Mershon indicated that the current code may effectively address the issue of standing along with the right of appeal. 

 Councilmember Barsky asked why item four was removed on page seventeen under Section 1137.01(g)(4). Planner Terry indicated that all development plans were approved by Council through Resolution/Ordinance. The review of development plans were part of a legislative hearing which allows community wide input, not a quasi-judicial hearing. Jim Gorry also requested that this section be removed because of changes in PUD districts. Councilmember Barsky asked for clarification regarding any changes to PUD districts. Were the changes to just Granville’s PUD district or to PUD districts statewide? Planner Terry indicated that she would provide that information to Council. 

 Councilmember Barsky questioned by Section 1137.07(b)(1) and (2) was removed. Planner Terry indicated penalties currently exist under Section 903 of the Village Code that specifically covers any damage to Village property or right-of-ways. This section would be redundant. Councilmember Barsky indicated that this section was to provide the Village with funds to address partially built buildings that may be abandoned. Planner Terry indicated that the language in this section only addressed indemnifying the Village for any damage to Village property. The Village currently has the ability to prevent the issuance of a permit until any damage to Village property was repaired. 

 Councilmember Barsky asked why the maximum cumulative size of an accessory was changed from thirty percent to forty percent in Section 1157.14. Planner Terry indicated that this increase was recommended by the Planning Commission to allow for the construction of a three car garage, requiring the increase in percentage size and square footage. 

 Councilmember Tegtmeyer asked for the rationale for Section 1141.05(f) allowing for an application to be denied after a sixty day period after the formal conclusion of a Planning Commission hearing. Councilmember Tegtmeyer questioned the reason for penalizing the applicant. Planner Terry indicated that many municipal codes follow this process. Councilmember Mershon suggested that this section be removed. Councilmember O’Keefe explained that this section was suggested due to applicants not bringing in additional information requested by the Commission in order to make a decision. Councilmember Mershon indicated that the applicant cannot move forward with any project until a permit was issued. Planner Terry added that the applicant has the ability to waive the sixty day period. Councilmember Barsky moved to amend Section 1141.05(f) by striking “or the application shall be presumed to be denied” in the first sentence of that section. Second by Councilmember Tegtmeyer. Motion passed. 7-0. 

 Councilmember Barsky questioned the language added by the Planning Commission in Section 1161.01. She felt the language did not convey Council’s position. She also asked if the Planning Commission would be reviewing the AROD. Planner Terry indicated that the Commission does plan to review the AROD district. Councilmember O’Keefe suggested that the original language be left until the Planner researches other districts and provides alternate language. Councilmember Mershon moved to delete that proposed addition to that section and reinstate the original language that has been stricken. Second by Councilmember Tegtmeyer. Motion passed 7-0 

 Mayor Hartfield had a question regarding the definition of structure on page thirteen. Planner Terry indicated that the change has been part of the language since her arrival. Councilmember Mershon indicated that he had language that he would like to propose new language that would require a permit for the addition of a storage type building even if it were moveable. The suggested language could be construed to include play structures which this language was not intended to include. Councilmember Mershon moved to reinstate the word “permanent” and remove “including anything erected for the purpose of storage” and replace with “, and shall include any building erected for the purpose of storage even if such building does not require permanent location on the ground or attachment to something having such location.” Second by Vice Mayor Herman. Motion carried 7-0. 

 Councilmember Mershon indicated that he had several issues that were not policy driven, but legal questions that he would like to forward to Law Director Crites and Planner Terry to review. 

 Councilmember Mershon questioned the specific addition of bed and breakfasts in Section 1159.02(b)(1)(c). He felt the addition of bed and breakfasts would be too intensive a use for the Village Residential District. The Village Code section on home occupation could allow for a new bed and breakfast if compliance could be met. Councilmember Mershon moved to delete Section 1159.02(b)(1)(c). Second by Councilmember McGowan. Councilmember Mershon indicated that this change would not affect any existing businesses. Mayor Hartfield questioned why the bed and breakfast language was added. Council was unsure when or why the language was added. Motion carried 6-1. 

 Manager Holycross suggested that the Law Director review the language in Section 1157.15(b) regarding the possible ability to leave tires on a driveway for an indefinite period of time. Council concurred. 

 Councilmember Mershon questioned the language added in Section 1183.01 regarding off-site commercial parking uses. He felt that language did not address the issue intended. Parking lots in residential areas should not be used to support commercial areas for businesses not on site. Councilmember Mershon moved to change the added language to read “Parking lots for off-site commercial uses shall not be permitted within a residentially zoned district,” removing the second word parking. This change would require home occupations to provide on-site parking. Second by Councilmember McGowan. Motion carried 7-0. 

 Planner Terry suggested changing Section 1137.02(i) recommending the Zoning Inspector keep the Planning Commission advised of all mater pertaining to enforcement. Manager Holycross indicated that any account should be directed to the Village Manager, not the Planning Commission. Councilmember O’Keefe moved to delete Section 1137.02(i). Second by Vice Mayor Herman. Motion carried 7-0.

Councilmember O’Keefe questioned the addition of the criteria for approval in Section 1147.03(b)(1). Planner Terry indicated that all of these standards were added to comply with an Ohio Supreme Court decision. Councilmember Barsky indicated that a number of sections were updated by Jim Gorry to make the Village Code compliant with the Ohio Revised Code. 

 Councilmember Barsky moved to table Ordinance 15-08. Second by Councilmember McGowan. Motion carried 7-0. 

 NEW BUSINESS 

 Resolution No. 08-48, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2009 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was moved for adoption by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

Councilmember O’Keefe asked if this contract was the same as last year. Manager Holycross indicated in the affirmative. Mayor Hartfield asked if the fees were the same. Manager Holycross indicated in the affirmative. 

 Vote to approve Resolution No. 08-48. Motion carried 7-0. Resolution No. 08-48 was approved. 

 Resolution No. 08-50, A Resolution to Establish the Annual Compensation Adjustment for Fiscal year 2009 was moved for adoption by Councilmember O’Keefe. Second by Vice Mayor Herman. 

 Discussion:

Councilmember McGowan indicated that municipal workers and workers who were paid by taxpayer dollars have more benefits than many Granville residents presently and in the future. Other communities have decided not to give any raises to non-contract workers and/or make reductions in staff as well. Councilmember McGowan felt that in these tough economic times, it was difficult to give raises. These workers also receive health care, retirement, sick days, vacations, and holidays which he had heard referred to as “Cadillac benefits.” He felt these benefits could now be considered “space ship benefits” as they were out of this world compared to what the average person was receiving. Councilmember McGowan indicated that if he voted for this increase he would probably resign as a councilmember because the economic times were so difficult to be asking for a raise. Mayor Hartfield asked if Councilmember McGowan’s position was not to give the twelve individuals, who were not part of any collective bargaining group, a raise. Councilmember McGowan responded that things should be kept as they were with no pay raise. Councilmember Mershon indicated that the Village does not have the ability to change the contractual agreements to provide compensation and step increases to those who were unionized. If the Village hits hard economic times, the only method to deal with those individuals was to cut hours and cut staff. Councilmember McGowan added that, depending on the compensation package negotiated, the Village may need to out-source positions. Councilmember Tegtmeyer indicated that those aforementioned options may be options down the road; however, what was currently happening in the Village was the unionization of the majority of Village staff with only a few who remain non-union. It does not seem fair to penalize those individuals, when the rationale for unionization was to adjust for “lost ground” in previous year’s compensation. 

 Councilmember O’Keefe asked what positions comprised the twelve positions. Mayor Hartfield indicated that the twelve individuals were supervisors and administrative staff. Councilmember O’Keefe indicated that the salaries for those individuals were not excessive and the funds were budgeted to cover these increases. 

 Vice Mayor Herman indicated that a number of options existed that could be proposed should the Village economy not continue as projected. Councilmember Tegtmeyer indicated that the EFP Committee attempted to make changes and alternations to the budget to reduce costs including reductions in health benefits. 

 Councilmember Mershon expressed concern regarding the relationship of the position with the salary range. He recommended that the range not be moved until information was provided by the EFP Committee and staff as to the validity of specific ranges. The ranges have increased each year without review of whether each range was appropriate to the position. Councilmember Mershon asked why the method used for providing pay increases last year, which differentiated lower pay ranges from upper pay ranges for increases, was not utilized this year. Where did the three percent number come from for this year since the inflation rate was only one percent? Mayor Hartfield indicated that the EFP Committee decided to stay in line and consistent with the current collective bargaining process. Councilmember Mershon expressed concern that collective bargaining increases previously negotiated and the rates currently being negotiated may be at a rate higher than the Village can sustain. Councilmember Tegtmeyer indicated that the risk was on both sides. 

 Councilmember Mershon indicated that comparable salaries, performance and comparison of range standards should be compared to ranges for similar jobs from other municipalities. Councilmember Tegtmeyer indicated that those comparisons were done last year and this year. Councilmember Mershon further explained that he was looking for a comparison of whether the ranges of each of the positions were reasonable in light of the marketplace, which could include Denison University. Councilmember Tegtmeyer asked why Denison University should be included in a survey. Councilmember Mershon explained that the type of engineers and contractors that the Village hires were hired from a market that includes all of the employers from that market, not just the governmental employers. The Village, when hiring, would also look at what type of employees were wanted and employees hired by Denison might be the type of employee wanted by the Village. Councilmember Mershon indicated that the EFP Committee should also identify close comparable communities to make salary comparisons, which the Committee evidently decided not to do. Councilmember Barsky indicated that there was a difference when discussing State employees and corporate employees. State employees were measured by their value above the grade title and by tenure, which may be involved in the Village’s evaluation process and the nature of a Village evaluation philosophy. 

 Councilmember Barsky called for the question. Second by Councilmember O’Keefe. Mayor Hartfield called for a roll call vote: Tegtmeyer – yes; Barsky – yes, McGowan – no, Mershon – no; O’Keefe – yes; Herman – yes; Hartfield – yes. The call for the question passed 5-2. 

 Mayor Hartfield called for a roll call vote to approve Resolution 08-50: Barsky – yes, McGowan – no, Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Resolution No. 08-50 passed 5-2. 

 Resolution No. 08-51 A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was moved for adoption by Vice Mayor Herman. Second by Councilmember Barsky. 

 Discussion:

Councilmember O’Keefe confirmed that the contract was being extended now for two years. Manager Holycross indicated in the affirmative. Councilmember Tegtmeyer asked if there were any other changes to the contract. Manager Holycross indicated that there were no other changes 

 Vote to approve Resolution No. 08-51. Motion carried 7-0. Resolution No. 08-51 was approved. 

 Resolution No. 08-52 A Resolution to Fill a Vacancy on the Granville Tree & Landscape Commission was moved for adoption by Councilmember Barsky. Second by Councilmember McGowan. 

 Discussion:

Councilmember Barsky indicated that Mr. Hostetter attended that last Commission meeting where he made several good comments and contributed quite a bit to the discussion. Councilmember Barsky indicated that Mr. Hostetter will be a valuable member to the Commission and would recommend approving Mr. Hostetter for the position. 

 Vote to approve Resolution No. 08-52. Motion carried 7-0. Resolution No. 08-52 was approved to appoint Don Hostetter to the Tree & Landscape Commission position. 

 

Resolution No. 08-53 A Resolution Authorizing the Village Manager to Enter into an Agreement with the Board of Granville Township Trustees to Provide Police Services to the Granville Intermediate School, Other Certain Parcels Owned by the Granville Exempted Village School District and Certain Parcels Owned by Denison University was moved for adoption by Councilmember McGowan. Second by Councilmember Mershon. 

 Discussion:

Councilmember O’Keefe asked if the resolution could be split. She would need to recuse herself regarding the discussion concerning Denison University, but would like to participate in the discussion regarding the school district. Councilmember O’Keefe moved to remove Denison University from the title of the resolution and where mentioned in Section 2 and remove the fourth and fifth Whereas clause from the resolution. Second by Councilmember McGowan. 

 Vote to amend Resolution No. 08-53. Motion carried 7-0. Resolution No. 08-53 was amended. 

 Councilmember O’Keefe questioned what specific tasks would be required by the Granville Police Department and what had the school district requested. Councilmember McGowan asked the additional costs to the Village for extended police services. Manager Holycross indicated that there would be minimal costs to the Village as the department would not be working traffic details or speed details. There could be building checks, but if that service became an issue, the police department could curtail that service. He indicated that the school had only requested that the Granville police department be designated the first responder so there could be continuity throughout the district. 

 Councilmember Mershon asked if State laws would be the enforcement guidelines. Manager Holycross indicated in the affirmative. Councilmember Mershon indicated that he did not think extending services would be an economic issue. The contract also outlined a thirty-day out clause that would benefit the Village to discontinue services should it become burdensome for the department. Manager Holycross responded that this legislation would be a positive step forward for the school district. 

 Councilmember Barsky indicated that agreements between the school district and the Village were discussed initially and should the school district need additional services, annexation could then be considered. 

 Vote to approve Resolution No. 08-53 as amended. Motion carried 7-0. Resolution No. 08-53 was approved as amended. 

 Councilmember O’Keefe recused herself from the meeting. 

 Councilmember Mershon moved to reconsider Resolution No. 08-53. Second by Councilmember McGowan. 

 Vote to reconsider Resolution No. 08-53. Motion carried 6-0. Resolution No. 08-53 would be reconsidered. 

 Councilmember Mershon by inserting all references to Denison University and the Whereas clauses four and five. Second by Councilmember Barsky. 

 Vote to amend Resolution No. 08-53. Motion carried 6-0. Resolution No. 08-53 was amended. 

 Discussion:

Councilmember Barsky indicated that the Village should track services provided to the Intermediate School and Denison to be aware of any excesses. 

 Vote to approve Resolution No. 08-53 as amended. Motion carried 6-0. Resolution No. 08-53 was approved as amended. 

 Superintendent Prebles thanked Council for their consideration and passing of this resolution. The School District appreciates the Village’s willingness to provide coverage to the Intermediate School and will endeavor not to be any additional burden. 

 Councilmember O’Keefe returned to the meeting.

 

REVIEW OF MINUTES 

 Regularly Scheduled Meeting of December 3, 2008

Vice Mayor Herman made a motion to approve the minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0.

 

MAYOR’S COURT REPORT – November 

 The Mayor’s Court Report for the month of November was presented for review. 

 Councilmember O’Keefe moved to accept the November Mayor’s Court Report. Second by Councilmember Barsky. Motion carried 7-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

 MANAGER’S REPORT – November

 

The Manager’s Report for the month of November was presented for review. 

 Councilmember O’Keefe recommended that perhaps Council could just receive quarterly reports for all of the graphs. Manager Holycross indicated that staff will make some adjustments to the number of times graphic reports were provided. 

 Councilmember Barsky asked about the increasing number of house checks completed by the police department. Was the number of checks becoming a burden on the department? Perhaps the number of house checks could be plotted graphically. 

 Councilmember McGowan moved to accept the November Monthly Manager’s Report Second by Councilmember Barsky. Motion carried 7-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS 

 Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the minutes from the most recent meeting were included in Council’s packet. Councilmember Mershon questioned if the Village Manager had received his review yet. Councilmember Tegtmeyer indicated that the Committee had planned to complete the review in January 2009. 

 Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Foundation’s next meeting would be in January. Councilmember Tegtmeyer thanked individuals who made a contribution to the Foundation. Applications are now available on the website. 

 Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Vice Mayor Herman reported that the Committee recommended continuing to review the possibility of extending sewer services to the properties connected to the package plant on Columbus Road. Manager Holycross indicated that staff was gathering information and would bring that information to Council at the next meeting. 

 Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were several sign approvals. The new fire department building received approval to remove the bay area and add handicap accessibility. Also a home on Burg Street was approved for an addition. 

 Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report. 

 Recreation Commission – (McGowan)

Councilmember McGowan reported that the Commission had not met since Council’s last meeting; however, applications were being accepted for positions on the new Joint Recreation District Board. 

 Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that Mr. Hostetter would be joining the Commission. During 2008, the new process of using door hanger tags and contact with the residents when new trees were planted or removed has proven to be effective. 

 Union Cemetery (Mershon)

No report. 

 

OTHER COUNCIL MATTERS 

 Councilmember Barsky thanked Planner Terry for doing a nice job in presenting issues at the Granville Township Comprehensive Plan hearing. Councilmember Mershon asked why the Village was not holding hearings. Councilmember Barsky indicated that the Comprehensive Plan Steering Committee decided that correcting the issues involving the maps prior to any hearing would be the best course of action. Planner Terry, along with Poggemeyer, was in the process of updating maps and the text. Councilmember Barsky indicated that the public review process could be broken into multiple meetings to review sections of the document, rather than the document as a whole. Meetings could be set in conjunction with the Township as a joint process. 

 Councilmember O’Keefe reported how impressed she was with the enthusiasm of the Granville Area Chamber of Commerce. The group seemed energized. 

 Manager Holycross asked Council their position regarding advertising Commission positions even if the current members expressed an interest in remaining on the Commission. Council concurred to advertise each position. 

 Councilmember Tegtmeyer reported that she had not heard from any Councilmember regarding the Community Capitalism survey. She will keep members abreast of any new developments or information. 

 ADJOURNMENT (10:30pm) 

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 7-0. Meeting adjourned.

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