Granville Community Calendar

Council Minutes June 4, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 4, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (6-0) 

 

The minutes reflect that Councilmember Tegtmeyer arrived at 7:35pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZENS COMMENTS (7:33 pm)

 

Dennis Cauchon, 327 East Broadway, encouraged Councilmembers to reread the 1998 Comprehensive Plan as well as the 2001 update as each provided information regarding Village gateway districts.  Councilmember McGowan asked if anything specifically stood out from the zoning currently proposed for the Gateway Zoning District.  Mr. Cauchon indicated in the affirmative, but would provide detailed information at the public hearing.  He supported using the existing Suburban Business District zoning for the River Road area.  Councilmember Mershon asked if the Granville Township Trustees adopted the 2001 update to the 1998 Comprehensive Plan.  Mr. Cauchon thought that the plan was adopted.

 

Trudy Knox, 168 Wildwood Drive, asked Council the procedure for getting West Broadway repaved.  Councilmember McGowan and Manager Holycross advised Ms. Knox that street repairs were beginning the following week and West Broadway was scheduled for milling and paving.  Ms. Knox also requested that a portion of the sidewalk along the southern lane of West Broadway near the Granville Square Apartments needed concrete poured.  The sidewalk was currently filled with gravel and made it very difficult for pedestrians to use the walkway.  Ms. Knox also asked if a stairway hand railing in the Granville Public Library could be shortened as it extended one foot beyond the stairway and could cause accidents.  Mayor Hartfield advised that the Licking County Building Department was responsible for all building code issues.

 

Mayor Hartfield closed Citizens’ Comments at 7:38 PM

 

 

 

APPEAL HEARING

 

Mayor Hartfield called the appeal hearing of the decision by the Board of Building and Zoning Appeals to approve a proposed variance for a detached garage for Bryan and Christine Law for 289 Glyn Tawel Drive located in the Planned Unit Development District to order. 

 

Those wishing to speak during the hearing were sworn in.  Please note an official transcript of June 4, 2008 Appeal Hearing for Bryn and Christine Law of 389 Glyn Tawel Drive will be attached to these minutes. 

 

Mayor Hartfield closed the evidence at 8:50pm.  Law Director Crites noted that pursuant to section 1137.01(j) of the Codified Ordinances of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision. 

 

Councilmember Barsky moved to reverse the decision of the Board of Zoning and Building Appeals.  Second by Councilmember McGowan.  Roll call vote to reverse the decision of the Board of Zoning and Building Appeals decision: Barsky (yes), McGowan (yes), Mershon (no), O’Keefe (yes), Tegtmeyer (no), Herman (yes), Hartfield (yes).  Motion carried 5-2.  Mayor Hartfield announced that the decision of the Board of Zoning and Building Appeals from May 8th was reversed. 

 

Law Director Crites advised that Council’s decision will need to be formalized in writing within 45 days.   Law Director Crites asked Council if they would like him to prepare the decision.  Council requested that Law Director Crites prepare the decision. 

 

Mayor Hartfield called the regular Council meeting back to order at 9:14pm

 

OLD BUSINESS

 

Presentation of Density Alternatives and Building Styles for the Proposed Village

Gateway District

 

Mayor Hartfield recused herself from the Gateway Zoning District discussion.  Vice Mayor Herman asked Planner Terry to proceed with her presentation.

 

Planner Terry provided visual examples of the architectural styles suggested for the Gateway District.  She added several additional styles that she thought would also be appropriate and currently exist in the area.  She also suggested that Council consider removing a few of the more ornate styles.  Councilmember Mershon suggested that the ordinance may not need to limit any styles.  Councilmember Tegtmeyer asked how the design styles translated from residential buildings (as was shown) to commercial buildings. Planner Terry indicated that elements of specific styles would be used in commercial designs to allude to specific architectural styles.  Vice Mayor Herman suggested that architectural design features could be included as part of the code.  He felt that specific descriptions might provide a way to anchor the definition of each style and provide predictability to design styles.  Councilmember Mershon suggested that each specific architectural style dictates design elements that should be utilized.  Councilmember Barsky indicated that the Village and developers have books available to set design style elements.  Planner Terry asked Council if the suggested styles should be included in the ordinance or if any of the styles should be removed.  Council indicated by consensus that all the existing styles should remain, the newly recommended styles should be added, and the “including, but not limited to” language should be removed.

 

Planner Terry provided Councilmembers with a summary of existing lot coverage, building square footage, and density levels in the Suburban Business District and Planned Commercial District.  She also recommended to Council that a definition of open space as well as what constituted open space would be beneficial to provide clarity to the ordinance.  Councilmember Mershon suggested open space should allow for the construction of sidewalks or bike paths on areas that would be considered open space.

 

Planner Terry discussed the issue of density, 50% lot coverage with a density bonus or 70% lot coverage.  She also discussed the issue of square footage per building size.  She indicated that in reviewing the 1998 Comprehensive Plan, it recommended 5,000 square foot single tenant building size with a maximum 10,000 square foot building size.  Vice Mayor Herman indicated that those standards would be his preference.  Councilmember Mershon suggested that Council select a set percentage for density, not include a bonus, and allow the property owners and developers to review the ordinance and express their comments.  Council agreed to 60% density with a maximum tenant size of 8,000 square feet and a maximum building size of 10,000 square feet. 

 

Councilmember Tegtmeyer asked if there were changes made to the number of stories permitted.  Council consensus was to leave the current language and amend the ordinance if needed.

 

NEW BUSINESS

 

Ordinance No. 07-08, An Ordinance Enacting Chapter 1173 and Amending Chapter 1189 of the Codified Ordinance to Establish Zoning Regulations for the Village Gateway District was introduced by Councilmember Mershon.  Second by Councilmember McGowan. 

 

            Mayor Hartfield set a public hearing for Ordinance 07-08 for June 18, 2008.

 

Ordinance No. 08-08, An Ordinance to Amend Ordinances No 20-07 to Provide for Adjustments of the Annual Budget for Fiscal Year 2008 and to Revise sums for Operating Expenses was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe. 

 

            Mayor Hartfield set a public hearing for Ordinance 08-08 for June 18, 2008.

 

Resolution No. 08-29, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids the Sale of Surplus Equipment was introduced by Councilmember McGowan.  Second by Councilmember Mershon. 

Discussion:

Councilmember O’Keefe asked about the copier that was listed in the resolution.  Clerk Prasher indicated that it was the analog copier in the corner of Council Chambers and may or may not work.  Councilmember Barsky asked if the bikes listed were the police bikes.  Manager Holycross indicated that the bikes were unclaimed property, primarily children’s bikes.  Vice Mayor Herman asked if the bricks listed were those previously used street bricks.  Manager Holycross indicated in the affirmative.

 

Vote on Resolution No. 08-29. Motion carried 7-0.  Resolution No. 08-29 was adopted. 

 

Resolution No. 08-30, A Resolution to Initiate Permanent Zoning for the 514 +/- Acres that were Annexed into the Village in 2007 was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky. 

 

Discussion:

Councilmember Tegtmeyer asked why a resolution was necessary to initiate the process to forward the zoning recommendation to the Planning Commission.  Manager Holycross indicated that Council must initiate all zoning changes.  Mayor Hartfield added that the Village Council assured the annexed residents, at the time of annexation, that whatever zoning was applied to this area would maintain the current zoning.

 

Vote on Resolution No. 08-30. Motion carried 7-0.  Resolution No. 08-30 was adopted. 

 

Quasi-Judicial Hearings

 

Mayor Hartfield suggested that, as the meeting was already running long, Law Director Crites forward the information regarding quasi-judicial hearing via email to each Councilmember.  If any of the Councilmembers had questions, they could contact Law Director Crites directly.  Law Director Crites indicated that he would forward that information to Council.

 

Mayor Hartfield read into the record the following report from the Clerk of Council:

 

In accordance with Section 1137.01(d) of the Codified Ordinances, I hereby advise Council that service of the Findings of Fact related to the approval of application #08-41 for Art Chonko, on behalf of Denison University, for the address 240 West Broadway by the Granville Planning Commission was made on the appellant as well as on all of the persons identified in the record who were permitted to appear and be heard at the hearing as well as all of the adjacent property owners.  Service was accomplished by ordinary mail.

 

In accordance with Section 1137.01(b) of the Codified Ordinances, I hereby advise Council that the Record of the Granville Planning Commission with regard to the approval of application #08-41 for Art Chonko, on behalf of Denison University, for the address 240 West Broadway was delivered to the Village Council members. 

 

In accordance with Section 1137.01(e) of the Codified Ordinances, Council may schedule the hearing on the appeal to be held at either of the next two immediately subsequent regularly scheduled Council meetings for either Wednesday, June 18th or Wednesday, July 2nd.  

 

Council was advised that Mr. Jack Thornborough would not be in town on June 18th, but was comfortable providing a written statement with his objections.  Mayor Hartfield advised Council that the July 2nd date was during the July 4th festivities and the evening of the local fireworks presentation.  Councilmember Tegtmeyer indicated that she would not be available the evening of June 18th.  Mr. Thornborough asked if someone else could make his presentation.  Law Director Crites indicated that he would check as to who was permitted to speak on behalf of the appellant.  Law Director Crites also advised Mr. Thornborough that any written statement would need to be notarized. 

 

Council scheduled the hearing for this appeal for Wednesday, June 18th.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of May 21, 2008

 

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Vice Mayor Herman.   Motion carried 7-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met May 19th.  The minutes of that meeting were included in Council’s packet in any had questions.  The Committee’s next meeting is scheduled for Monday, June 9th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the following applications: 

  1. A wall sign for Granville Dental
  2. A sign for The Soup Loft
  3. A six-foot privacy fence for a property on South Pearl Street
  4. A two-car detached garage.

The Commission had difficulty with an application from the Karaffas for solar panels that were installed on their roof.  They received a building permit from Licking County, but did not know that they needed Village approval.  There were only three Commission members in attendance, so the final vote was 2-1 in support of the panels.  However, it takes three members of the Commission to approve any application, so the application will be reheard at the next Planning Commission meeting.  The Commission discussed whether solar panels were appropriate for the historic district.  Councilmember O’Keefe suggested that Council should consider the issue of energy efficient technology as part of the zoning code.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that registration for summer programming had begun.  He reported that the Commission will be asking the Council to adopt a resolution to support the creation of a recreation district.  Members of that district would include Township, Village and school district representatives.  The Commission hoped to have the resolution enacted by fall, 2009.  Manager Holycross indicated that the Rec Commission was scheduled to make a presentation during the June 18th Council meeting.  Mayor Hartfield asked if Manager Holycross could move the presentation to the July 16th meeting.  Mayor Hartfield indicated that he would make that request. 

 

Tree & Landscape Commission (Barsky)

No Report.

 

Union Cemetery (Mershon)

No Report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that Township Trustee Wes Sargent asked if Councilmembers would be willing to work a booth during the Granville Area Chamber of Commerce Street Scenes.  Township Trustees and school board members would also participate to answer questions regarding local issues.  Council indicated that they would be interested.

 

Mayor Hartfield asked Council if they wanted to again participate in the July 4th parade.  Council indicated in the affirmative and agreed to walk as participations. 

 

Council decided to cancel the Council meeting scheduled for July 2nd.

 

ADJOURNMENT (10:33 PM)

            Councilmember McGowan moved to adjourn.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

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