Granville Community Calendar

Council Minutes November 19, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 19, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:30 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse CouncilmemberTegtmeyer.  Second by Councilmember O’Keefe.  Motion carried (6-0).

 

The minutes reflect that Councilmember Tegtmeyer arrived at 8:52pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZENS COMMENTS (7:32 pm)

 

Rodger Kessler, 170 Pinehurst Drive, provided Council and the Village Tax Department a CD with 899 newly registered Village voters who would be eligible to pay the 1.5% Village income tax.  Mr. Kessler hoped that Village would send each new resident a letter advising them of their tax paying responsibilities.  

 

Candi Moore, 405 East College Street, Chair of the Bryn Du Commission, reminded Council of the Rendville Art Show at the Mansion this weekend.  Ms. Moore also advised Council that the Commission had prepared a lease that was before Council with the Granville Studio Visual Arts group to rent the Terrace building at Bryn Du for a community art education studio.  Ms. Moore added that this lease was another example of the commitment of the Commission to its mission.  The Granville Studio Visual Arts group brings a unique approach to art education and will be an asset to the Bryn Du Mansion complex and the community. 

Ms. Moore outlined a few aspects of the lease.  Granville Studio Visual Arts will provide $250,000 of improvements to the Terrace building.  GSVA lease payments will be credited on a monthly basis for the improvements.  The lease was modeled after a previous Village lease for the Old Town Hall.  The Commission sought guidance in developing the lease from a professional real estate broker who had experience with negotiating leases that included improvements. Ms. Moore indicated that the Bryn Du Commission was unanimous in its support for this lease.

 

 

 

Annie Cacciato, 1795 Welsh Hills Road, and Kerry Dixon, 2227 Deeds Road, co-directors of the Granville Studio Visual Arts group, thanked Council, Ms. Moore and the Bryn Du Commission for the opportunity to work together.  Ms. Dixon asked Council for to support the approval of the lease ordinance. 

Ms. Dixon advised Council that the studio would be a public education building open to everyone to encourage creativity and self-expression through experiential learning.  High quality educational programs would be offered at all skill levels with a gallery to display the works created.  Ms. Dixon advised that the studio hoped to offer a variety of classes from the dabbler level to skilled artesian level.  The studio had already received funding from grants for the project.  The volunteer group has already received its no-profit 501(3)(c) designation.  Ms. Dixon also requested that Council adopt the lease ordinance with an emergency clause.  She indicated that the renovation project needed to begin by December 4th.  A geothermal heating system and a handicap access ramp needed to be installed prior to inclement weather.  The access ramp will be constructed of asphalt, so the need to move forward as the asphalt plants will be closing soon.  Ms. Dixon also noted that their grants were subject to the studio opening in January. 

 

Ms. Cacciato advised Council that 95% of the studio’s classes were filled based on a January opening date.   She further indicated that a 60-day window was needed to complete that major renovations.  Ms. Cacciato requested that Council consider including the emergency clause to the ordinance as a benefit to the studio as well as the community.

 

Mayor Hartfield closed Citizens Comments at 7:43pm.

 

PUBLIC HEARING (7:44pm)

 

            Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio

 

Barbara Franks, 210 East Maple Street, advised Council that section 1135.01(a)(2) of Ordinance No. 15-08 was ruled illegal per the Westlake vs. Mascot decision in 1991.  She indicated that Council should take a closer look at the language in this section.  Mayor Hartfield indicated that the Law Director would review the decision.

Ms. Franks also indicated that the new codes would put undo financial hardship on Village residents.  She felt the ordinance would require more work for Village staff including the need to hire additional personnel.  Ms. Franks asked Council to refrain from acting on this ordinance during the present economic climate.

Ms. Franks suggested that the Village and newspaper had not provided enough publicity about these recommended changes to the code.  Planner Terry advised that an article appeared in the Granville Sentinel the previous week.

 

As no one else appeared to speak, Mayor Hartfield advised that the public hearing for Ordinance No. 15-08 would be continued to the next Council meeting on December 3, 2008. (7:50pm)

 

OLD BUSINESS

 

            Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio

 

Councilmember Barsky moved to table Ordinance No. 15-08.  Second by Councilmember Mershon.  Motion carried 6-0.  Ordinance No. 15-08 was tabled.

 

            Resolution No. 08-44, A Resolution to Ratify the Decision by the Village Council to Review the Granville Planning Commission’s Decision to Approve an Internally Illuminated Wall Sign for the Certified Oil Company, 466 South Main Street, was moved for adoption by Vice Mayor Herman.  Second by Councilmember McGowan.

 

            Discussion:

Councilmember Mershon asked the purpose of this resolution.  Law Director Crites responded that this resolution was to affirm Council’s motion from the last meeting. 

 

Vote to approve Resolution No. 08-44. Motion carried 6-0.  Resolution No. 08-43 was approved. 

 

NEW BUSINESS

 

Resolution No. 08-42, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was moved for adoption by Councilmember McGowan.  Second by Councilmember Tegtmeyer.

 

Discussion:

Assistant Manager Roberts reported that the bid amount of $119 per ton was down $.50 from last year’s bid from the same supplier.

 

Vote to approve Resolution No. 08-42. Motion carried 5-0.  Resolution No. 08-42 was approved. 

Resolution No. 08-45, A Resolution to Amend Resolution 08-30, Which Expressed the Village’s Intent to Join the Granville Recreation District, by Adopting a Revised Exhibit B was moved for adoption by Councilmember McGowan.  Second by Councilmember O’Keefe.

 

Discussion:

Mayor Hartfield indicated that this resolution was a housekeeping item to maintain “mirror” resolution between the school district, Granville Township and the Village.

 

Vote to approve Resolution No. 08-45. Motion carried 6-0.  Resolution No. 08-45 was approved. 

 

Resolution No. 08-46, A Resolution to Close the Review of a Decision by the Granville Planning Commission to Approve an Internally Illuminated Wall Sign for Certified Oil Company, 466 South Main Street, was moved for adoption by Vice Mayor Herman.  Second by Councilmember McGowan.

 

No discussion:

 

Vote to approve Resolution No. 08-46. Motion carried 6-0.  Resolution No. 08-46 was approved. 

 

Ordinance No. 16-08, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du Mansion, 537 Jones Road, was introduced by Councilmember McGowan.  Second by Councilmember Barsky.

 

Councilmember Mershon recused himself from the meeting.

 

Mayor Hartfield set the public hearing for December 3, 2008.

 

Councilmember Mershon returned to the meeting.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of November 5, 2008

Councilmember O’Keefe made a motion to approve the minutes as amended.  Second by Vice Mayor Herman.   Motion carried 6-0.

 

MAYOR’S COURT REPORT – October

 

The Mayor’s Court Report for the month of October was presented for review.

 

Councilmember McGowan noted that number of cases that were transferred to the Municipal Court.  Mayor Hartfield advised that the increased number of cases was due to individuals requesting diversion.

 

Councilmember O’Keefe moved to accept the October Mayor’s Court Report.  Second by Councilmember Barsky.  Motion carried 9-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – October

 

The Manager’s Report for the month of October was presented for review.     

 

Councilmember Mershon questioned the reduction of total man hours.  Manager Holycross indicated that the department was down one officer.  Manager Holycross indicated that he would check with Chief Mason as to any additional explanation.

 

Councilmember McGowan commented on the increased number of unsecured building calls to Granville schools.  Manager Holycross reported that the Chief would be meeting with school district Business Manager Chuck Dilbone to find a resolution to this continuing problem.  Mr. Dilbone indicated that one main reason for the problem was the number of athletic events that bring students back to the buildings after janitorial staff had left the building.  Manager Holycross indicated he would report back to Council regarding this issue.

 

Councilmember Mershon asked if the officers waited at the buildings for someone to arrive to secure the facility.  Councilmember Barsky indicated that the officer walks through the building and then secures the door. 

 

Councilmember O’Keefe questioned the increase in sick leave hours for the service department.  Manager Holycross indicated that a couple of employees missed multiple days of work which increased the number of sick leave hours.

 

Council was provided a corrected Utilities Report page.

 

Councilmember McGowan moved to accept the October Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No Report.  Next meeting scheduled for Tuesday, November 25th at 7:00am.

 

Granville Foundation – (Tegtmeyer)

No Report.

 

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.  Next meeting scheduled for Tuesday, December 9th at 7:00pm.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that copies of the minutes of the last meeting were included in Council’s packet.  The Planning Commission reviewed one application for re-roofing a structure that was approved.

 

The Planning Commission also reviewed the proposed changes to the contractor and temporary sign code.  The Commission recommended increasing the allowable size of development signage.  Council will receive a copy of the Commission’s recommendations when completed.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.  Next meeting scheduled for Thursday, November 20th at 5:30pm.

 

Recreation Commission – (McGowan)

No Report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the fall tree plantings were beginning.  The Commission was also working on the application process for the Tree City award and Growth award.  The Commission discussed an issue regarding a tree planting in the island on Brennan Lane in the Glen at Erinwood subdivision.  There may be an unusual chemical content in the earth in the island that could be causing trees to die after planting.  A new tree was recently planted in the island; however, a resident has requested that a larger caliber tree be planted.  The Commission decided that the cost of the tree planted was equivalent to all other trees planted.  The Commission will replace the tree with a larger tree, if the local homeowners association contributes the balance of any cost above the allowed amount.

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the Union Cemetery Board met on November 18th.  The Board decided to ask the Fannin’s back for up to a four week period.  The Granville Township Trustees may also request their assistance which could decrease their availability.  As the Fannin’s only worked in the cemetery for two weeks last year, revenues exceeded expenses.  If the Fannin’s were to work for the full four week period, expenses may well exceed revenues.

 

OTHER COUNCIL MATTERS

 

Council was provided a packet from Eileen Arant of Broadway Pub requesting Council’s approval for the Pub to purchase a liquor permit that would be transferred from another municipality.  Law Director Crites explained that liquor permits may be transferred from another municipality as a TREX permit when there are no liquor permits of a certain class available locally.  This transfer can only be possible as part of an economic development project.  The Department of Commerce determines if the plan is an economic development project.  Council was asked to decide if they were in support of Broadway Pub’s request as part of an economic development project.  There is specific information that must be provided by the applicant that is used to determine the designation of an economic development project.

 

  1. Architectural & Project Certifications
  2. New Jobs to be Created by Project
  3. Projected Earnings of Project
  4. Projected Tax & Other Revenues Associate with the Business
  5. Financial Investment & Summary
  6. Other

 

This information is submitted to the Department of Commerce for their review and determination.  The Council must make a decision whether to support this request as an economic development project or not to support the request.

 

Councilmember O’Keefe indicated that the suggested events proposed by Broadway Pub were nice, but may not constitute an economic development project.  Councilmember Mershon recommended that Council invite Mrs. Arant and the public to the next meeting.  Vice Mayor Herman asked that Mrs. Arant also provide additional information substantiating the proposed changes as an economic development project.  Mayor Hartfield asked staff to invite Mrs. Arant to the next Council meeting.

 

Councilmember Barsky asked if the information in Council’s packet regarding the February, 2009 renewal of liquor permits related to this issue in any way.  Law Director Crites advised that it did not.  Councilmember Barsky asked if a current liquor permit holder did not renew their permit, would that permit be available.  Law Director Crites indicated in the affirmative. 

 

Vice Mayor Herman asked the Law Director to provide, for Council’s review, an approved TREX permit application.  Law Director Crites indicated that he would attempt to secure such an application.

 

Councilmember O’Keefe reported that a resident spoke to a police officer who was not familiar with all of the deer management hunting zones.  She asked if every officer should have that information.  Manager Holycross answered that not all officers may know where the zones were; however, Chief Mason and Clerk Prasher had that information and could make that information available.

 

Councilmember Barsky asked the reason for the answering machine when calling the police department.  Manager Holycross indicated that the phone tree freed the dispatcher to react to the needs of the officers as well as allowed residents to more efficiently direct their calls to appropriate person.  The dispatcher’s function was to work closely with the officers and respond to emergency calls.  Vice Mayor Herman expressed concern over the use of a phone tree.  He indicated that the residents expect a higher level of service and that callers should be responded to by a person.  Manager Holycross indicated he would speak with Chief Mason and review the issue further. 

 

EXECUTIVE SESSION

            Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Vice Mayor Herman.

 

            Councilmember O’Keefe recused herself from the meeting.

 

Roll call vote:  Barsky, McGowan, Mershon, Herman, and Hartfield

Time in: 8:36pm.  Motion carried 5-0.

 

            Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.Roll call vote:  Barsky, McGowan, Mershon, Tegtmeyer, Herman, and Hartfield. Time out: 9:23 pm.  Motion carried 6-0.

 

ADJOURNMENT (9:25pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 6-0.  Meeting adjourned.

 

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