Granville Community Calendar

Council Minutes November 5, 2008



November 5, 2008


CALL TO ORDER (by Mayor Hartfield at 7:30 pm)





            Those responding to the roll call were Councilmembers McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.


Councilmember O’Keefe made a motion to excuse Councilmembers Barsky, Mershon, and Tegtmeyer.  Second by Vice Mayor Herman.  Motion carried (4-0).


The minutes reflect that Councilmember Tegtmeyer arrived at 7:32pm.



Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried (4-0).   




Barbara Franks, 210 East Maple Street, commented on the update to the zoning code ordinance being introduced this meeting.  Ms. Franks indicated that the new codes would put undo financial hardship on Village residents.  She felt the ordinance would require more work for Village staff including the need to hire additional personnel.  Ms. Franks asked Council to refrain from acting on this ordinance during the present economic climate.

            Ms. Franks also commented that her cat has been missing for two weeks.  When she checked with the Granville Veterinary Clinic, she was advised that there were three or four other cats that were also missing.  She advised Council that she felt there was a problem in the Village regarding cat safety and welfare.




            Ordinance No. 14-08, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road, and Declaring an Emergency


No one appeared to speak.  Mayor Hartfield closed the public hearing at 7:37pm.









Ordinance No. 14-08, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road, and Declaring an Emergency was moved for approval by Vice Mayor Herman.  Second by Councilmember Tegtmeyer.



Councilmember Tegtmeyer confirmed that the highest, anticipated interest rate would be 7%. Assistant Manager Roberts indicated that the 7% language was specific to the bond.  This resolution refers to the bond anticipation note for one year at a rate of about 4%.  She indicated that last year’s note was for 3.6%.  Assistant Manager Roberts indicated that the bond anticipation note would be structured as a competitive bid to be let on November 18, 2008.  Should the Village not receive any bids, a sale will be negotiated.  Mayor Hartfield confirmed that the balance of the note will be $630,000.  Assistant Manager Roberts indicated in the affirmative.  Mayor Hartfield asked when the proceeds from the sale of the Old Village Hall would be applied to the note.  Assistant Manager Roberts indicated that at the time of the sale of the note, those funds would be applied.  Vice Mayor Herman asked the amount of the original note.  Assistant Manager Roberts indicated the original note was for $1.7 million.  Vice Mayor Herman commented on the success of reducing the debt by $1 million in six years.


Vice Mayor Herman moved for the approval of Ordinance No. 14-08 as an Emergency measure.  Second by Councilmember McGowan.


Roll call vote on the Emergency: McGowan, O’Keefe, Tegtmeyer, Herman, and Hartfield.   Motion carried 5-0. 


Roll call vote on adoption of Ordinance 14-08: O’Keefe, Tegtmeyer, McGowan, Herman, and Hartfield.   Motion carried 5-0. 


Ordinance No. 14-08 and the Emergency is adopted. 




Resolution No. 08-42, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was moved for adoption by Councilmember McGowan.  Second by Councilmember Tegtmeyer.



Assistant Manager Roberts reported that the bid amount of $119 per ton was down $.50 from last year’s bid from the same supplier.


Vote to approve Resolution No. 08-42. Motion carried 5-0.  Resolution No. 08-42 was approved. 


Resolution No. 08-43, A Resolution to Award the Bid for the Purchase of a Trailer-Mounted Portable Pump, as per Specifications, to ITT W&WW Flygt Dewatering, Inc., and to Authorize the Village Manager to Enter into an Agreement Therefore was moved for adoption by Councilmember O’Keefe.  Second by Vice Mayor Herman.



Councilmember McGowan asked how many times a portable pump had been rented in the past.  Wastewater Plant Supervisor Holmquist indicated that he had rented a pump four times in the past five years.  Supervisor Holmquist further explained that when one or more of the four lifts stations on the east side of the Village go down, the remaining stations must also be shutdown depending on which lift station goes down.  This type of situation requires quick access to a pump.  Should the Clear Run Lift Station shut down, as happened in December of 2007, the three other lift stations along Newark-Granville Road must also be shutdown.  A temporary pump has to be secured from Cincinnati.  Any delay in securing a pump could result in any one of those shutdown lift stations overflowing.  Assistant Engineer Brian Coghlan, of Bird and Bull, indicated that the portable pump recommended was a quality machine with a lifespan of twenty years.  The pump would also have multiple uses such as a generator for any of the water or wastewater pumps or to pump water from any area quickly and efficiently.


Vote to approve Resolution No. 08-43. Motion carried 4-1.  Resolution No. 08-43 was approved. 


Ordinance No. 15-08, An Ordinance to Amend Sections 1109.11, 1133.03, 1135.01, 1137.01, 1137.02, 1137.05, 1137.07, 1137.08, 1139.05, 1139.06, 1141.04, 1141.05, 1141.06, 1143.04, 1145.03, 1145.04, 1147.03,  1147.04, 1149.01, 1149.02, 1149.03, 1159.02, 1159.03, 1159.04, 1159.05, 1161.01, 1161.02, 1161.03, 1163.01, 1163.02, 1163.03, 1167.02, 1167.03, 1175.02, 1175.04, 1175.05, 1183.01, 1183.03, and 1189.03, and to Amend and Change the Section Number of Sections 1137.03, 1137.04, 1137.05, 1137.06, 1137.07 and 1137.08, and to Enact New Sections 1137.03, 1137.10, 1157.14, 1157.15 of the Codified Ordinances of the Village of Granville, Ohio was introduced by Councilmember O’Keefe.  Second by Councilmember Tegtmeyer.


Vice Mayor Herman recommended that Council set two public hearing dates for this ordinance.  Mayor Hartfield set a public hearing for Ordinance 15-08 for November 19 and December 3, 2008.          




Regularly Scheduled Meeting of October 15, 2008

Vice Mayor Herman made a motion to approve the minutes as amended.  Second by Councilmember O’Keefe.   Motion carried 5-0.




Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met on October 29th.  The minutes of that meeting were included in Council’s packet if anyone had any questions.  Mayor Hartfield indicated that employee insurance benefits would be changed to a new provider effective December 1st.  She indicated that rates for this coverage would be reduced.  Mayor Hartfield thanked staff for their hard work on this issue. 


Mayor Hartfield advised Council that if they had any questions or comments regarding the 2009 budget, please forward those items to staff.  Councilmember O’Keefe indicated that she was interested in including the cost of a generator for the Bryn Du Mansion in the budget.  Vice Mayor Herman asked if the fiscal policy could also be included as part of the budget presentation


Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that grant applications should be going out in January 2009 and interested applicants should check the Foundation website.


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No Report.  A meeting will be scheduled in the next few weeks.


Planning Commission – (O’Keefe)

Councilmember O’Keefe indicated that two applications were approved for improvements that had already completed.  Councilmember O’Keefe wondered if residents could be advised that permits were needed prior to initiating most projects.  Mayor Hartfield indicated that items have been posted in the newspaper advising residents of their responsibilities.  Councilmember O’Keefe asked if additional notice could be provided.  Councilmember McGowan wondered if contractors could be contacted.  Manager Holycross indicated that cards could be sent to residents advising them to contact the Planner prior to beginning any project.


Councilmember O’Keefe indicated that two sign applications were also approved.  One sign application for Certified was especially noteworthy.  The Planning Commission approved Certified changing the panel on their sign located above the door which was internally illuminated.  Certified will be changing their logo and intended to change their existing signage to reflect the new logo.  Councilmember Tegtmeyer asked if the Planning Commission was satisfied with the request.  Councilmember O’Keefe indicated in the affirmative.  She added that the Planning Commission discussed the internally lighted signage extensively.  Information as to how the sign was originally approved, whether a variance was given by Planning Commission, was not available.  Councilmember O’Keefe quoted Mr. Tim Ryan, Chair of the Planning Commission as follows “that the Planning Commission is not a precedent setting board . . . the current wall sign for Certified Oil Company is already internally illuminated. “  Councilmember McGowan reminded Council that Ross’ IGA was asked to remove their internally lighted sign when they applied to change their signage. 


Council asked Acting Law Director Gorry if they had any recourse regarding this decision.  Acting Law Director Gorry reviewed the procedure and advised that under Section 1133.03, Council could review a Planning Commission hearing.  A resolution could be made as the Planning Commission decision was still within the 10-day appeal period. 


Councilmember McGowan asked if Council was interested in reviewing the Planning Commission decision.  Vice Mayor Herman indicated that decisions needed to be consistent throughout the Village.  Council indicated their support to review the Planning Commission decision regarding Certified’s internally lighted sign.  Council’s concern was with the illumination of the sign.


Councilmember McGowan introduced Resolution No. 08-44 for Council to review the illuminated sign above the door at Certified, 464 South Main Street, to make sure that Council is fair and consistent with them, previous and future applicants to ensure we follow our code.  Second by Vice Mayor Herman.


Councilmember Tegtmeyer asked if the intent was to halt the installation of the sign.  Acting Law Director Gorry indicated that the passage of this resolution would not halt the process.  Mayor Hartfield asked the purpose of the review, if progress on the implementation or installation of the sign can not be halted.   Acting Law Director Gorry indicated that the code may not have a provision to address that issue.  Acting Law Director Gorry indicated that he would review the provision tomorrow (November 6, 2008) and advise staff.  Mayor Hartfield asked if this procedure was effective enough to address Council’s intent.  Acting Law Director Gorry indicated in the affirmative.  The resolution, if adopted, would indicate the basis for the review, refer to the pertinent legal provisions, and identify how Council would review the application.  Councilmember O’Keefe asked if Certified would be notified.  Manager Holycross indicated that the Village Planner would contact the applicant. Vice Mayor Herman indicated that this review was important to maintain continuity throughout the community and with the code.


Vote to approve Resolution No. 08-44. Motion carried 5-0.  Resolution No. 08-44 was approved. 


Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report.  A meeting will be scheduled in November.


Recreation Commission – (McGowan)

Councilmember McGowan reported the Commission was in the process of organizing a new board.  They will be seeking members in January, 2009.  The annual Senior Dinner would take place on December 13th at St. Edwards Church.  The Commission was also considering re-doing the tennis courts at Bryn Du for a multi-purpose use.   They hope to receive possible grant money to complete the project.


Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No Report.




Councilmember Tegtmeyer asked Council if anyone was planning to attend one of the Community Capitalism meetings.  She would forward interested Councilmembers the dates of the meetings. 


Councilmember O’Keefe also reported that Dave Bibler of the Licking County Aging Program was planning a fundraising event for the 2009 Senior Levy at Zerger Hall from 4:30 to 7:00pm.  The cost of the event was $10.



            Councilmember McGowan moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Councilmember Tegtmeyer


            Councilmember O’Keefe recused herself from the meeting.


Roll call vote:  Tegtmeyer, McGowan, Herman, and Hartfield

Time in: 8:37 pm.  Motion carried 4-0.


            Councilmember McGowan moved to return to regular session.  Second by Councilmember Tegtmeyer. Roll call vote:  McGowan, Tegtmeyer, Herman, and Hartfield.

Time out: 9:05 pm.  Motion carried 4-0.




Councilmember McGowan moved to adjourn the meeting.  Second by Vice Mayor Herman.  Motion carried 4-0.  Meeting adjourned.


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