Granville Community Calendar

Council Minutes October 1, 2008

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 1, 2008

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Acting Law Director Gorry.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).   

 

CITIZENS COMMENTS (7:32 pm)

 

No one appeared to speak.  Mayor Hartfield closed Citizens’ Comments at 7:33pm.

 

OLD BUSINESS

 

  1. , A Resolution to Adopt Financial Policies for the

      Village of Granville

 

This resolution was tabled at the September 3, 2008 Council meeting.  Councilmember O’Keefe moved to remove Resolution No. 08-36 from the table.  Second by Vice Mayor Herman.  Motion carried (7-0).

 

Councilmember Tegtmeyer moved for the adoption of Resolution No. 08-36.  Second by Councilmember Barsky. 

 

Discussion:

Councilmember Tegtmeyer and staff provided Council with suggested language to include in the Non-Profit section of the financial policy.  She also indicated that this language would provide for a less burdensome method for small non-profits especially.  Councilmember Mershon indicated his agreement with the newly proposed language.  Councilmember Tegtmeyer indicated that the IRS has implemented a newly revised policy requiring all non-profits to complete a 990 tax report.  Organizations, earning less than $25,000 per year, will be able to use a 990EZ or a 990N.  Councilmember O’Keefe asked how many non-profit groups were funded by the Village.  Manager Holycross indicated that the Senior Fellowship and Granville Recreation Commission were generally the main recipients, and often that support came in the form of in-kind donations.

 

Mayor Hartfield indicated that the language regarding “Visible Value” was changed by the Committee to “Recognizable Value.”  Councilmember Mershon asked for a definition of the new language.  Councilmember Tegtmeyer defined “Recognizable Value” as expending resources for items that provide for the greatest good, affect a large number of residents, or show the community evident value for their dollar.  Councilmember Mershon indicated that his concern was that funding would be focused on just one area i.e. the downtown, as the downtown area was more visible to a greater number of residents.  He indicated his agreement with the intent of the current language. 

 

Councilmember Barsky asked that Council be provided with a final copy of the Fiscal Policy.  Councilmember Tegtmeyer asked if staff could provide feedback as to the usefulness of the policy over the next six months.  Vice Mayor Herman indicated that staff report both useful information as well as problems with any areas of the policy.  Manager Holycross indicated that staff would keep Council advised; however, the Fiscal Policy currently reflects methods currently used by staff in the day-to-day operations of the Village.

 

Vote to approve Resolution No. 08-36. Motion carried 7-0.  Resolution No. 08-36 was approved. 

 

NEW BUSINESS

 

Resolution No. 08-39 A Resolution Indicating Intent to Join the Granville Recreation District was moved for adoption by Councilmember McGowan, Second by Councilmember Barsky.

 

Councilmember O’Keefe recused herself from the meeting as she is the Director of the Granville Fellowship and receives funding from the Granville Recreation Commission.

 

Kraig Koester and Dena McKinley were in the audience to answer Council’s questions or to provide additional information.

 

Discussion:

Vice Mayor Herman asked if this resolution was the same as the resolution presented to the Granville Township Trustees and the Granville Exempted Village School District.  Mr. Koester answered in the affirmative. 

 

Councilmember Barsky asked if the Rec Commission had answered the questions posed by the Granville Township Trustees.  She also indicated that she would like to know any questions posed by the School District.  Councilmember Barsky and Mershon indicated that they would like to see the questions posed by the Trustees and the Rec Commission responses. Ms. McKinley indicated that the School Board’s concerns involved coaching philosophies and the use of school facilities.  The Township Trustees requested budget information for years 2008, 2009 and 2010, number of GRD Board members, why two directors and possible future goals.  Ms. McKinley indicated that the GRC had not received a response from the Trustees regarding the responses provided by the Rec Commission. (A copy of the Granville Township Trustee questions and Rec Commission answers were provided to Council.) 

 

Mayor Hartfield asked the course of action should the Township Trustees not agree to participate.  Ms. McKinley indicated that a joint recreational district can be formed with only two members; however, she anticipated that if the Trustees would not participate, the process would probably not proceed.

 

Councilmember Mershon asked if the financial information forwarded to the Granville Township Trustees could be forwarded to Village Council as well.  Ms. McKinley indicated in the affirmative.

 

Ms. McKinley indicated that the School District had made minor changes to their Exhibit C.  The changes involved limiting the time period legal assistance would be provided to the JRD and the development of an agreement defining use and liability issues related to property and facilities.  Council determined that the Village resolution and exhibits should be the same as those passed by the School District.  Councilmember Barsky suggested that the Village forward all information discussed at this meeting to the Township Trustees prior to their vote. 

 

Councilmember Mershon moved to modify Exhibit A of Resolution No. 08-37 to remove “and operation” from the fourth bullet point, add a fifth bullet point that reads “Develop a separate written agreement between the District and the Joint Recreational Board which defines terms, use and liability as related to property, facilities, and equipment” and replace the existing Exhibit C with the updated version passed by the Granville School District.  Second by Councilmember McGowan.

 

Vote to approve the modification to Exhibit A and C of Resolution No. 08-39. Motion carried 6-0.  Vote to approve the amended Resolution No. 08-39. Motion carried 6-0.   Resolution No. 08-39 was approved. 

 

Resolution No. 08-40, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemical was moved for adoption by Councilmember Barsky.  Second by Councilmember Mershon.

 

Discussion:

Mayor Hartfield asked if this resolution was an annual housekeeping item.  Manager Holycross indicated in the affirmative.

 

Vote to approve Resolution No. 08-40. Motion carried 7-0.  Resolution No. 08-40 was approved. 

 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 20, 2008

 

Councilmember McGowan moved to remove the August 20, 2008 minutes from the table.  Second by Councilmember Barsky.  Motion carried 7-0.

 

Councilmember McGowan made a motion to approve the minutes.  Second by Councilmember Barsky.   Motion carried 5-0.

 

Regularly Scheduled Meeting of September 3, 2008

 

Councilmember Barsky moved to remove the September 3, 2008 minutes from the table.  Second by Councilmember O’Keefe.  Motion carried 7-0.

 

Councilmember Barsky made a motion to approve the minutes.  Second by Councilmember O’Keefe.   Motion carried 4-0.

 

Regularly Scheduled Meeting of September 17, 2008

 

Councilmember Barsky made a motion to approve the minutes as amended.  Second by Councilmember Tegtmeyer.   Motion carried 4-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield reported that the EFP Committee met on September 22nd.  The minutes of that meeting were included in Council’s packet if anyone had any questions. 

 

Granville Foundation – (Tegtmeyer)

No Report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember O’Keefe reported that the LSSU Committee met on September 23rd.  The minutes of that meeting were included in Council’s packet.  Mayor Hartfield asked if the issue involving dogs at large in the Fern Hill subdivision was the incident that generated the discussion of updating legislation regarding lease laws.  Councilmember O’Keefe indicated that indeed that incident started the discussion.  During the LSSU Committee meeting, the members were split two to one for additional legislation requiring dogs to always be on lease, rather than in control as the present law states. 

 

Councilmember Mershon asked if the Committee considered legislation regarding vicious or dangerous dog laws.  Vice Mayor Herman indicated that the Committee discussed that type of legislation, but there was no support for such action. 

 

Manager Holycross indicated that the Committee voted two to one to ask staff to develop additional lease law legislation, but wanted to gauge Council’s support first prior to staff pursuing the issue further. 

 

Councilmembers O’Keefe and McGowan indicated that they believed dogs should be on lease all of the time to help prevent any potential problems.  Vice Mayor Herman indicated that as there have been no problems to date, the in control policy was sufficient.

 

Councilmember Mershon suggested and Council concurred that staff should determine if there was a need for increased legislation in the Village and also what other municipalities may be doing.

 

Councilmember Mershon asked Manager Holycross the status of the April request by Erinwood residents for the Village to provide possible suggestions for speed and cut-through issues in their neighborhood.  Manager Holycross indicated that Village staff met with the residents after the Village completed a speed study of the area.  The residents were advised that stop signs could not be installed as they were prohibited to be used for speed control by the Ohio Manual for Uniform Traffic Control Devices.  The Police Department’s speed tracking indicated that there was not a speed problem in the area and cut-through traffic was very limited.  Councilmember Mershon asked if crosswalks could be added.  Manager Holycross indicated that he thought crosswalks currently existed, but he would check the neighborhood and check the resident’s original request.  Staff advised the homeowners that there were few solutions that could be recommended when speed was not an issue and little cut-through traffic.  Manager Holycross indicated that in discussions with traffic engineer Doyle Clear, he suggested the Village adopt a traffic calming policy that could set perimeters as to when signage, signals, or speed humps could be implemented.  

 

Councilmember McGowan indicated that the Committee also discussed the possibility of burying electric lines.  The Committee knew the cost could be prohibitive; however, it was suggested that perhaps the Village could set aside funds for such a project. 

 

Councilmember McGowan advised that there was also discussion of the Village purchasing a generator that could power a neighborhood in the event of electrical outage.  Staff would be researching the viability of such a proposal.  Purchasing a generator for the Bryn Du Mansion was also suggested, which could permit that facility to be used as an emergency shelter. 

 

Councilmember McGowan reported that staff would look into offering WiFi to Village residents through the Village Office in the event of emergency scenarios. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that at the last Planning Commission meeting two renovation projects were approved.  The Commission also completed its review of the proposed zoning amendments.  The Commission will review the final draft at its next meeting.  She also indicated that the Commission had difficulty with the definitions regarding the Architectural Review Overlay District.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the winter programs were set and participation was increasing.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that Chairman Jim Siegel resigned from his position on the Tree & Landscape Commission effective the end of 2008.  Vice Mayor Herman asked staff to produce a resolution of appreciation.  Councilmember McGowan suggested planting a tree in Mr. Siegel’s honor.

 

Union Cemetery (Mershon)

Councilmember Mershon indicated that there was a little damage to a few trees in the cemetery.  He indicated that any help in moving branches to the street would be appreciated.

 

OTHER COUNCIL MATTERS

 

ADJOURNMENT (8:40pm)

 

Councilmember O’Keefe moved to adjourn the meeting.  Second by Councilmember McGowan.  Motion carried 7-0.  Meeting adjourned.

 

Employee Payroll / Compensation

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