VILLAGE OF GRANVILLE
October 15, 2008
CALL TO ORDER (by Mayor Hartfield at 7:32 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Assistant Law Director Crites.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Herman. Motion carried (7-0).
Superintendent Scot Prebles and Treasurer Peg Betts of the Granville Village Exempted School District gave a presentation to Council regarding the upcoming 1.7 mil permanent improvement levy. Mr. Prebles thanked Council for allotting time hearing the Council meeting for this presentation. He provided Council with a booklet describing the reasoning and need for the levy request. The District has established and implemented fiscal best practices such as: a five year facilities and equipment plan, a six year technology plan, a five year textbook adoption plan, a strategic plan outlining anticipated growth in the District, and an energy and physical plan assessment. The new levy will add $200,000 per year to District funding. The levy was set as a five year levy to allow the District an opportunity to report back to the community in five years as to the District’s progress.
Superintendent Prebles described how the District had been using general fund monies to pay for capital expenditures. The District will now be separate the general fund monies and spending from capital fund accounts. Councilmember Barsky indicated her support for keeping these funds separate.
Councilmember O’Keefe asked about the possible devaluation of homes in the District. Treasurer Betts indicated that the levy would not take effect until 2010, and by that time the status of the economic environment may be very different.
Mayor Hartfield thanked Superintendent Prebles and Treasurer Betts for taking time from their busy schedules to keep Village Council informed.
CITIZENS COMMENTS (7:56 pm)
No one appeared to speak. Mayor Hartfield closed Citizens’ Comments at 7:57pm.
There was no old business.
Ordinance No. 14-08, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road, and Declaring an Emergency was introduced by Councilmember McGowan. Second by Councilmember Barsky.
Mayor Hartfield set a public hearing for Ordinance 14-08 for November 5, 2008.
Councilmember McGowan asked the need for the emergency declaration. Councilmember Mershon responded the emergency designation would allow for more flexibility in locating funding sources.
Resolution No. 08-41, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was moved for adoption by Councilmember Tegtmeyer. Second by Councilmember O’Keefe.
Councilmember Barsky indicated that she inquired as to the reason for the delay in processing this resolution earlier. She was advised that the County Commissioners were late in requesting the resolution for 2008, but the Commissioners would initiate the 2009 renewal earlier. Councilmember Barsky was also advised that Village staff would be sure the 2009 renewal was completed in a timely manner.
Vote to approve Resolution No. 08-41. Motion carried 7-0. Resolution No. 08-41 was approved.
REVIEW OF MINUTES
Regularly Scheduled Meeting of October 1, 2008
Councilmember Barsky made a motion to approve the minutes as amended. Second by Councilmember Tegtmeyer. Motion carried 7-0.
MAYOR’S COURT REPORT – September
The Mayor’s Court Report for the month of September was presented for review.
Councilmember Tegtmeyer questioned the number of cases being forwarded to Municipal Court. Mayor Hartfield indicated that a number of defendants were offered the option to participate in diversion programs that were only available through the Municipal Court. Some defendants may need a public defender. Councilmember Tegtmeyer asked if sending defendants to Municipal Court added additional costs to the Village. Vice Mayor Herman responded that it did not; however, the Village did not collect any funds had the case remained in Mayor’s Court.
Councilmember Tegtmeyer required about the increase in community service hours. Mayor Hartfield indicated that the increase was the result of two particular cases where community service was deemed an effective deterrent.
Councilmember O’Keefe moved to accept the September Mayor’s Court Report. Second by Councilmember Barsky. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – September
The Manager’s Report for the month of September was presented for review.
Mayor Hartfield asked about the increase number of theft related issues at Denison. Manager Holycross indicated that he would check with Chief Mason.
Councilmember Barsky moved to accept the September Monthly Manager’s Report Second by Councilmember O’Keefe. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes
Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)
Mayor Hartfield reported that the EFP Committee met on October 6th. The minutes of that meeting were included in Council’s packet if anyone had any questions. Councilmember O’Keefe asked if the information provided indicating that the Wastewater Treatment Department’s budget would end 2009 in the red. Manager Holycross responded, based on current projections, in the affirmative. He advised that Assistant Manager Roberts would be formulating a rate increase plan. Vice Mayor Herman asked when the last rate increase was. Manager Holycross indicated five to seven years ago. Mayor Hartfield confirmed with Council that the funds from the sale of the old Village Hall should be used to pay down the note for the Bryn Du Mansion. Council concurred. The Committee’s next meeting is scheduled for Tuesday, October 28th at 7:00am.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that the two applications presented to the Planning Commission at its last meeting were approved. One resident objected to the location of a proposed generator as it would be too close to his home and would be very noisy. The Commission approved that application, but would like Council to review the current noise ordinance.
The Commission also heard from a sign/billboard company, who was interested in replacing two of their billboards with an electronic digital billboard. Councilmember O’Keefe indicated that the Barnes Sign Company would be submitting an application. The Company was advised that several variances would be required. Councilmember Mershon asked if the Commission seemed receptive. Assistant Law Director Crites indicated that the Commission had a lot of questions and indicated that detailed information would be needed above submission of an application.
Assistant Law Director Crites also indicated that she questioned whether an application was needed each time the company changed the advertisement on the billboard. She would be reviewing the code and advise the Commission.
Recreation Commission – (McGowan)
Councilmember McGowan reported that the winter programs were set. He also advised that the resolutions of support for the Joint Recreation District were all passed.
Tree & Landscape Commission (Barsky)
Union Cemetery (Mershon)
OTHER COUNCIL MATTERS
Councilmember Barsky reported on the results of the Comprehensive Plan Steering Committee meeting. She indicated that the meeting minutes were in Council’s packet. Councilmember Barsky advised that the maps provided by Poggemeyer would require a number of changes. Regarding changes to the text, she reported that there were many editorial changes and several items that would require additional clarification. Jim Murr, Township Board of Zoning Appeals member, suggested replacing the idea of a traditional neighborhood town center with the hamlet concept so as not to encourage development areas that would compete with downtown Granville.
Councilmember Mershon asked if the Township Trustees were provided with the recommendations made at this meeting. Councilmember Barsky indicated that Mr. Murr would be following up with the Trustees. Councilmember Barsky asked that Village staff also forward the recommended changes to the Trustees.
Manager Holycross indicated that Village staff would be helping to make the necessary changes to the text and maps.
Councilmember Mershon questioned if these changes needed to be made prior to the public hearing. Councilmember Barsky indicated that the changes recommended should be made prior to presenting the Comprehensive Plan to the public to present the best possible plan.
Councilmember Tegtmeyer advised that Steve Laymen was offering Council an opportunity to become involved with the Licking County Chamber and the Port Authority in a possible economic development program called Community Capitalism. The program was based on the results of a program in Kalamazoo, Michigan. The Chamber has copies of a book that outlines the success of this program. Four Councilmembers indicated their interest in reviewing the book. Councilmember Tegtmeyer indicated that she would contact the Chamber and pick up copies of the book.
Councilmember Mershon questioned staff as to the status of various issues in the Village.
- Infrastructure cost study for River Road – Manager Holycross indicated that staff was reviewing the most recent numbers provided by the Village Engineer and hoped to have the study available to Council in November.
- Leash Law – Manager Holycross indicated that staff would be looking into the need for additional legislation in the Village and surrounding community’s laws. Those findings would be discussed with the LSSU Committee.
- Crosswalks/Signage in the Glen at Erinwood – Manager Holycross indicated that Engineer Turner and Service Director Hopkins were in the process of reviewing possible solutions and formulating a recommendation, design and cost estimates. The Church will also need to be consulted. Crosswalks will be added to Longford Drive and across Jones Road.
- Traffic Calming Policy – Manager Holycross indicated that a traffic calming policy had been compiled earlier. Staff will be reviewing that policy and making a presentation to the LSSU Committee later this fall.
- Laminate trial crosswalk – Manager Holycross indicated that an order was being prepared and the crosswalks would be installed shortly.
- Single Trash Hauler – Councilmember Mershon asked if staff was in discussion with the Township Trustee about a single trash hauler. Manager Holycross indicated that he had spoken with Trustee Sargent and indicated that the Village would be interested in receiving information regarding rates and survey results.
Councilmember Tegtmeyer moved to adjourn the meeting. Second by Councilmember McGowan. Motion carried 7-0. Meeting adjourned.