VILLAGE OF GRANVILLE
September 17, 2008
CALL TO ORDER (by Mayor Hartfield at 7:31 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Assistant Law Director Crites.
Councilmember Barsky made a motion to excuse Councilmembers McGowan, Mershon and Vice Mayor Herman. Second by Councilmember O’Keefe. Motion carried (4-0)
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Second by Councilmember Barsky. Motion carried (4-0).
CITIZENS COMMENTS (7:33 pm)
Shawn Bice, 2845 Newark-Granville Road, spoke in support of Council’s interest in expanding the Village’s pathway system. He indicated his support of the Pathway Survey. He was specifically interested in seeing the Newark-Granville Road pathway extended to the Westwood subdivision entrance. He explained that the pathway currently ends in a high traffic area and requires cyclists and pedestrians to walk along Newark-Granville Road causing a potentially dangerous situation. Mr. Bice also provided Council with a petition signed by local residents who support the extension of this pathway.
Mr. Bice also requested that the Village look into adding signage where the entrance/exit of the Granville Golf Course and the sidewalk meet. He indicated that, while cycling, he collided with a car at that location. Councilmember O’Keefe questioned if a caution sign should be place along the sidewalk area.
Mayor Hartfield closed Citizens’ Comments at 7:45pm.
- , A Resolution to Adopt Financial Policies for the
Village of Granville
This resolution was tabled at the September 3, 2008 Council meeting. Mayor Hartfield indicated that the Economic, Finance and Personnel Committee had not completed reviewing the suggestions provided by Councilmember Mershon. It was recommended by staff that the resolution remain tabled.
- , A Resolution to Authorize the Village Manager to Advertise for Bids for a Trailer-Mounted Portable Pump
A motion to remove Resolution No. 08-37 from the table was made by Councilmember O’Keefe. Second by Councilmember Barsky.
Manager Holycross indicated that Council had tabled this resolution at their last meeting to obtain additional information as to the need for this expenditure. Manager Holycross explained that the purpose of this equipment was to provide an extra margin of safety during emergency situations. He advised Council that Wastewater Supervisor Erik Holmquist and Assistant Village Engineer Brain Coghlan were in attendance and available to answer questions.
Councilmember O’Keefe asked Supervisor Holmquist how many times rental pumps had been needed during the past five years. Mr. Holmquist indicated that he has needed at least six pumps during the past five years, with four pump rentals in the last two years. Supervisor Holmquist explained that having access to a portable pump would provide immediate relief for emergency situations. Sometimes the process to secure a rental pump can take up to twenty-four hours, while securing emergency service repairs can take up to several days. Councilmember O’Keefe asked if the Village’s current equipment needed replaced. Manager Holycross indicated that staff will be developing a facility study to analyze the status and needs of our utility system. This study will outline any needed capital improvements to our sanitary sewer and water systems over the next five to ten years. Assistant Engineer Coghlan indicated that emergency situations cannot always be addressed as quickly as expected, but having access to a portable pump could ensure that pumps would continue pumping.
Vote to approve Resolution No. 08-37. Motion carried 4-0. Resolution No. 08-37 was approved.
Resolution No. 08-38, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was moved for adoption by Councilmember Barsky. Second by Councilmember Tegtmeyer.
Manager Holycross explained that this resolution was an annual formality to certify the tax millage rates for the county.
Vote to approve Resolution No. 08-38. Motion carried 4-0. Resolution No. 08-38 was approved.
REVIEW OF MINUTES
Regularly Scheduled Meeting of August 20, 2008
Regularly Scheduled Meeting of September 3, 2008
Councilmember Barsky made a motion to table the minutes from August 20, 2008 and September 3, 2008 as there was not a quorum. Second by Councilmember O’Keefe. Motion carried 4-0.
MAYOR’S COURT REPORT – August
The Mayor’s Court Report for the month of August was presented for review.
Councilmember Tegtmeyer questioned if there was anything additional that could be done to reduce the excessive speed on James Road. Mayor Hartfield explained that continued enforcement may eventually help reduce speed. However, it may take time. Mayor Hartfield explained that fines were based on speed as well as repetitive offences. Manager Holycross indicated that the Police Department would continue to maintain a visible presence.
Councilmember O’Keefe moved to accept the August Mayor’s Court Report. Second by Councilmember Tegtmeyer. Motion carried 4-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – August
The Manager’s Report for the month of August was presented for review.
Councilmember Barsky asked about the status of working with each school regarding unsecured buildings. Manager Holycross indicated that Chief Mason was currently meeting with each school administrator to resolve the number of incidents.
Councilmember O’Keefe asked if the Village was doing anything to reduce fuel consumption. Manager Holycross indicated that a graphic representation was provided in Council’s packet depicting fuel consumption over the past two years. The report showed a reduction in consumption. The Chief has implemented a program to increase officer foot patrols and a variety of measures to reduce fuel consumption.
Councilmember Barsky questioned the decrease in income tax revenues. Manager Holycross indicated that the Granville Village Exempted School District did not send in their payroll tax receipts until the first of September. September’s revenue will reflect that deposit.
Councilmember Barsky moved to accept the August Monthly Manager’s Report Second by Councilmember Tegtmeyer. Motion carried 4-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes
Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)
Mayor Hartfield reported that the EFP Committee met on September 8th. The minutes of that meeting were included in Council’s packet if anyone had any questions. The Committee discussed three of the five issues raised by Councilmember Mershon. The remaining two issues will be discussed at the next meeting. The Committee’s September 15th meeting was cancelled due to the wind storm. The Committee’s next meeting is scheduled for Monday, September 22nd at 7:00am.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)
The Committee’s next meeting is scheduled for Tuesday, September 23rd at 5:30pm. Mayor Hartfield asked if the Committee would address the issue of providing a crosswalk between Spring Hills Baptist Church and the Bryn Du Mansion, the intersection of Jones Road and Newark-Granville Road. Manager Holycross indicated that he would also have the engineers analyze the intersection for the best and most feasible solution. Councilmember Tegtmeyer suggested looking at a crosswalk for Welsh Hills School also. Manager Holycross advised that the Pathway Plan Survey was designed to address several options for crosswalks along Newark-Granville Road.
Planning Commission – (O’Keefe)
Councilmember O’Keefe provided a response to Councilmember Mershon’s question as to why a change of use within the same category was required to be reviewed by the Planning Commission. The change of use from a furniture store to a retail clothing store had different requirements regarding parking compliance.
Councilmember O’Keefe also indicated that the Planning Commission had several questions regarding their review of the amended zoning ordinances. They requested clarification regarding issues involving the Architectural Review Overlay District including what constituted a phase in the Village’s history (section 1161.01) and the requirement that plans protect and enhance examples of the physical surroundings in which past generations lived (section 1161.02(d)). Planner Terry will provide examples of other historic district’s codes for possible recommendations.
Councilmember Tegtmeyer asked if this code updated would include any clarification regarding “green” issues. Councilmember Barsky indicated that this code update had been in process for the past four years. Perhaps an amendment could be added or “green” issues be included in upcoming code revisions.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Councilmember Barsky asked if there were not outstanding issues for the Planning and Zoning Committee to address. Manager Holycross indicated that the property maintenance ordinance and sign code ordinance were awaiting review by the Planning Commission. The Planning & Zoning Committee will need to meet to finish the final review of the Comprehensive Plan. Manager Holycross indicated that he was in the process of setting a date for that review. Staff reviewed the text portion and was in the process of reviewing the maps. Councilmember Barsky indicated that Granville Township hoped to see the process move forward quickly.
Recreation Commission – (McGowan)
Tree & Landscape Commission (Barsky)
Councilmember Barsky reported that the Tree & Landscape Committee was making decisions regarding location and tree specie for the fall tee planting.
Union Cemetery (Mershon)
OTHER COUNCIL MATTERS
Mayor Hartfield thanked staff for the great work during this week. Manager Holycross indicated that the water department, wastewater department, service department and fire department provided quick response to the events of Sunday evening. They have worked diligently and quickly to resolve many issues related to the storm. Manager Holycross indicated that he provided Council with an article that outlined that difficulties involved in completing repairs related to this storm. He also indicated that AEP advised that 90% of their customers should have power by Saturday night.
Councilmember O’Keefe suggested that the Village look into purchasing a generator for the Bryn Du Mansion so it could be used as an emergency shelter. Manager Holycross indicated that staff would check into that suggestion further.
Councilmember Barsky reported on the Ohio Job Ready Sites review. She indicated that Granville Township provided a letter to the review board as part of their presentation with the Village of Granville listed as the preferred provider of water and sewer services. The presentation went well with the venture being depicted as a joint community venture. The decision is expected by November 10, 2008.
Manager Holycross indicated that Ben Barton had contacted the Village regarding damage to Sugar Loaf. Mr. Barton indicated that the storm had caused extension damager. Manager Holycross explained that the park was now closed. Mr. Barton indicated that the foundation will fund cleaning up the area. Councilmember Tegtmeyer expressed concern that park neighbors be kept informed of activities in and around the park.
Assistant Engineer Brian Coghlan advised Council of an approaching an October 1st deadline to submit an application to the Ohio Water Pollution Loan Fund for possible funding for two wastewater projects: an airline project and an UV project. This application would not put the Village under any obligation, but allow funds to be earmarked to qualifying entities. This application would provide the Village with an option to possibly fund these projects.
Councilmember Tegtmeyer moved for the approval of the Granville Village Council to submit an application to the Ohio Water Pollution Loan Fund for the program year 2009 and for the Village Manager to execute all necessary forms and documents related to that application. Second Councilmember O’Keefe. Motion carried 4-0.
Councilmember Barsky moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 4-0. Meeting adjourned.