VILLAGE OF GRANVILLE
September 3, 2008
CALL TO ORDER (by Mayor Hartfield at 7:36 pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross, and Assistant Law Director Crites.
Councilmember Barsky made a motion to excuse Councilmembers McGowan, Tegtmeyer and Vice Mayor Herman. Second by Councilmember O’Keefe. Motion carried (4-0)
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Second by Councilmember Barsky. Motion carried (4-0).
CITIZENS COMMENTS (7:38 pm)
No one appeared to speak.
Mayor Hartfield closed Citizens’ Comments at 7:38pm.
PUBLIC HEARING (7:39pm)
- , An Ordinance Adopting Permanent Zoning (Open Space District ) for the 514 +/- Acres that were Annexed into the Village in 2007
No one appeared to speak.
Mayor Hartfield closed the public hearing for Ordinance No. 12-08 at 7:39pm.
- , An Ordinance Adopting Permanent Zoning (Open Space District) for the 514 +/- Acres that were Annexed into the Village in 2007
Roll call vote to approve Ordinance 12-08: Barsky (yes), Mershon (yes), O’Keefe (yes), Hartfield (yes). Motion carried 4-0.
Resolution No. 08-36, A Resolution to Adopt Financial Policies for the Village of Granville was moved for adoption by Councilmember O’Keefe. Second by Councilmember Barsky.
Councilmember O’Keefe indicated that she had several questions regarding the fiscal policy. Her first question was how the various fund balances and percentages were determined. Manager Holycross explained that these amounts reflected existing expenditures for each fund. Mayor Hartfield indicated that the policies outlined in this document represent policies currently being utilized by Village staff. This overall policy documents those procedures.
Councilmember O’Keefe questioned if the budget process outlined was the process currently being utilized and followed. Manager Holycross indicated in the affirmative and added that the EFP Committee would be receiving salary information at the next meeting.
Councilmember O’Keefe asked if there were any grant requests currently being solicited. She also questioned the status of the Cherry Valley Road corridor project. Manager Holycross indicated that the grant for the extension of water along South Main Street was the only grant application currently being pursued. Mayor Hartfield indicated, that the request to release the $2 million for the environmental study for the Cherry Valley Road intersection as part of the Columbus – Pittsburgh Corridor, was still underway.
Councilmember O’Keefe asked if the ten percent debt service against the total operating revenue was standard. Manager Holycross indicated that the Village was generally well below that percentage. The ten percent figure represents a statutory limit.
Councilmember Barsky thanked staff for their work in compiling this policy and the Committee’s work in reviewing the policy.
Councilmember Mershon indicated that there were several items that he thought could be improved or changed.
- Development of compensation standards. Councilmember Mershon asked if Council wished to designate specific municipalities or organizations to specify as standards to maintain comparable compensation levels.
- Councilmember Mershon suggested reducing the number of years projected for the operational plan from five to three.
- Councilmember Mershon also suggested reducing the reserve balance of 15% per fund to possibly a total of 15% across the board for all funds. Funds could then be moved between accounts, if needed. Councilmember Mershon suggested that perhaps 15% was too large of a reserve to maintain overall.
- The non-profit support section is too vague. Councilmember Mershon suggested adding language indicating that the Village would provide financial support to organizations which could deliver services in lieu of the Village delivering those services. He also suggested providing the funds through a contract that identifies the deliverables. Councilmember Mershon suggested removing the costly audit requirement by perhaps providing a financial summary of how funds were dispersed.
- Visible Value – Councilmember Mershon indicated that he had a problem with Visible Value being the second most important criterion of identifying projects for inclusion in the Capital Improvement Plan. Councilmember Mershon suggested that if the criteria were listed in order of importance, Visible Value should be listed last, or remove the ranking process completely.
Several Councilmembers recommended that the resolution be tabled and refer the policy back to the EFP Committee to review these suggestions.
Councilmember Barsky moved to table Resolution No. 08-36 for the EFP Committee to review the Fiscal Policy. Second by Councilmember O’Keefe.
Councilmember O’Keefe moved to withdraw the motion to adopt Resolution No. 08-36. Second by Councilmember Barsky.
Vote to withdraw the motion on Resolution No. 08-36. Motion carried 4-0. Motion to adopt Resolution No. 08-36 was withdrawn.
Vote to table Resolution No. 08-36. Motion carried 4-0. Resolution No. 08-36 was tabled.
Resolution No. 08-37, A Resolution to Authorize the Village Manager to Advertise for Bids for a Trailer-Mounted Portable Pump was moved for adoption by Councilmember Barsky. Second by Councilmember O’Keefe.
Manager Holycross explained that the purchase of this pump would allow the Village to respond more quickly to critical situations. Currently pumps must be rented and brought to the Village when emergency situations arise.
Councilmember Mershon asked how many times pumps have been rented and at what cost to the Village. Manager Holycross indicated that he was only aware of the incident this past December, 2007 when an additional pump was rented at a cost of several thousand dollars over a ten day period. Councilmember O’Keefe asked how long it takes for staff to secure a pump. Manager Holycross indicated two to three hours; however, incidents that occur over a holiday require a longer wait.
Councilmember Mershon asked if an incident like the one this past winter could occur again. Manager Holycross indicated that new piping was installed that allows emergency discharge to flow into the existing pipe rather than an alternate pipe, as was the case in December, 2007. Councilmember Mershon stated that the expenditure does not make sense for the limited usage proposed for the equipment. Councilmember O’Keefe questioned if the money used to purchase the portable pump would be better spent on infrastructure improvements.
Councilmember Barsky asked the current age of the Village’s existing pumps. Manager Holycross indicated that the current pumps vary in age. He indicated that this equipment had been on Utility Director Holmquist’s capital improvement list for several years. Councilmember Mershon asked if the Village had back up pumps to replace existing pumps when equipment breaks down. Manager Holycross indicated that the Clear Run Substation had two pumps, but both pumps failed this past winter.
Councilmember O’Keefe asked if a portable pump was typical equipment for a community our size. Manager Holycross indicated that Granville has more lift stations than most communities our size. Councilmember O’Keefe suggested approving the resolution to gather bids, but seeking additional information. Mayor Hartfield suggested approving the resolution, but ask staff to provide additional data to further explain the need for the equipment. Councilmember Barsky asked if staff could also provide historical data regarding the number of times pumps have been rented by the Village.
Councilmember Mershon moved to table Resolution No. 08-37. Second by Councilmember Barsky.
Councilmember Barsky moved to withdraw the motion to adopt Resolution No. 08-37. Second by Councilmember O’Keefe.
Vote to withdraw the motion on Resolution No. 08-37. Motion carried 4-0. Motion to adopt Resolution No. 08-37 was withdrawn.
Vote to table Resolution No. 08-37. Motion carried 4-0. Resolution No. 08-37 was tabled.
REVIEW OF MINUTES
Regularly Scheduled Meeting of August 20, 2008
Councilmember Barsky made a motion to table the minutes from August 20, 2008 as there was not a quorum. Second by Councilmember Mershon. Motion carried 4-0.
Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)
The Committee’s next meeting is scheduled for Monday, September 8th at 7:00am.
Granville Foundation – (Tegtmeyer)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)
Planning Commission – (O’Keefe)
Mayor Hartfield indicated the minutes from the most recent Planning Commission meeting were included in the Council packet. She also indicated that the Planning Commission meetings were very efficient and organized.
Councilmember Mershon asked why a change of use with Planning Commission approval was needed for the property located in the two hundred block of East Broadway (formerly Cherry Traditions). He indicated that the property was changing business types within the same category. Assistant Law Director Crites indicated that Planner Terry explained the need for Planning Commission approval at the meeting, but she was unable to recall the explanation. Staff indicated that the reasoning would be provided to Council.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Recreation Commission – (McGowan)
Tree & Landscape Commission (Barsky)
Union Cemetery (Mershon)
OTHER COUNCIL MATTERS
Mayor Hartfield advised that the Tri-City Bike Ride would be originating in Granville this year on Saturday, September 27th from 1:30pm to 4:30pm.
Councilmember Mershon moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 4-0. Meeting adjourned.