Granville Community Calendar

Council Minutes December 16, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 16, 2009

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, Manager Holycross, and Law Director Crites.

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda. Second by Councilmember O’Keefe. Motion carried (7-0). 

CITIZEN COMMENTS (7:31 pm) 

 Sharon Sellitto, 215 South Cherry Street, indicated that she was unsure why the Village wanted to be in the trash business. Ms. Sellitto indicated that the letter forwarded to Village residents had not provided residents sufficient time. She expressed her unhappiness about charging every tenant in a building for trash pick-up. She indicated that her rental properties did not have room for three large toters. She also indicated that she stopped by the Village Office to ask about opting out of the program and was told she had to write a letter of explanation. She indicated that there should be a form to check appropriate options. She was also advised that residents who take their trash to other resident’s homes to dispose of it might not be permitted to opt out of the program. Ms. Sellitto felt that any reason should be acceptable. She indicated her frustration with the Village changing the existing system and with the new policies and procedures. 

 Mayor Hartfield explained that there would be certain criteria that would need to be met in order to opt out of the program. Manager Holycross explained that residents were being asked to provide something in writing describing their particular situation. He indicated that the new system would not permit residents sharing the costs of refuse disposal. Manager Holycross indicated his willingness to meet with Ms. Sellitto at her convenience. 

 Mayor Hartfield closed Citizen Comment’s at 7:44pm. 

 PRESENTATION

 John Weigand, Past Rotary President, made a presentation to Council regarding the proposed Rotary Bridge across Raccoon Creek from the TJ Evans bike path to the Raccoon Valley Park. He explained that the Rotary Club of Granville adopted the Raccoon Legacy Bridge Project to construct a pedestrian bridge. The Rotary Club has committed up to $150,000 toward this project if groundbreaking occurred within 24 months of the initial environmental impact study. The StanTec Corporation completed a required environmental impact study selected three separate sites to build a truss-style bridge. The cost estimates were between $750,000 and $1.2 million. The Village offered a community survey to gauge support for a smaller suspension type bridge, similar to the one constructed at Flory Park in Newark, Ohio, at a cost of $295,000. The survey indicated that a majority of Village residents (60%) supported a lower cost suspension bridge versus the truss-style bridge (20%). Dr. Weigand indicated that the next step in the process was to establish the actual cost of the bridge. JB Riddel and Associates agreed to create an advance design of a suspension including costs at a total cost of $7,000. In order for the project to move forward, Dr. Weigand requested from Council $3,500 to cover half the cost of the construction design. He indicated that he would be asking the Granville Township Trustees for the other half. Dr. Weigand hoped that Council would be willing to help the project continue to move forward by providing the requested funding. 

 Councilmember Barsky asked how the additional $150,000 would be funded. Dr. Weigand indicated that additional funding requests would be requested from both the Village and Township. 

 Councilmember O’Keefe asked about the funding for the pathway connecting the bridge through the park to a pathway along River Road. Dr. Weigand indicated that some pathway might be included in the bridge estimate, but very little. The Granville Joint Recreation District would be responsible for pathway development inside the park. Councilmember O’Keefe asked if the JRD had committed their involvement. Dr. Weigand indicated that they had helped with the initial costs, but JRD funds were committed to park development. 

 Councilmember Barsky asked if grant dollars were being sought. Dr. Weigand indicated that grant application would be made after the completion of the cost estimate. He indicated that grant dollars would be difficult to obtain due to time constraints. 

 Vice Mayor Herman asked why Rotary selected this project. Dr. Weigand indicated that the choice was between this project and a project for seniors at Bryn Du. The Club selected this project as it could potentially help a greater number of residents. 

 Councilmember Mershon asked if the bridge would be located within Village limits. Manager Holycross indicated that the bridge would be located within Village limits on Granville Township property. Councilmember Mershon asked who would be responsible for maintaining the bridge. Dr. Weigand indicated that the bridge would be constructed of composite materials reducing maintenance costs. Councilmember Mershon suggested that as Village residents pay Township costs, perhaps the financial split should not be 50-50. 

 Councilmember O’Keefe questioned who would use the bridge. Dr. Weigand indicated that he had received antedotal information indicating both little and a lot of use. He personally preferred constructing a more conservative costing bridge to determine usage. A larger bridge could always be built in the future, if needed. Dr. Weigand added that the addition of this bridge could provide alternate access to the park and eventually connect the River Road area to the South Main Street area, as recommended by the Pathway Advisory Committee. 

 Mayor Hartfield asked when Dr. Weigand would need a response from Council. Dr. Weigand indicated that he would be making a similar presentation to the Township Trustees in January. He indicated that the end of January would be sufficient. 

 PUBLIC HEARING (8:10pm)

Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law 

 Gloria Hoover, 213 East College Street, spoke in support of a Village wide leash law as presented in this ordinance. Ms. Hoover felt a community wide leash law would encourage a sense of public safety and security for the general welfare of all residents. It would also help maintain Granville's sense of friendliness. Ms. Hoover cited several statistics. The Licking County Treasurer reported that there were 2,820 parcels within Granville Township and one third of those households had dogs. These statistics demonstrated that there were a large number of dogs in the area. She asked that Council think of people first and dogs second. Ms. Hoover provided Council with a copy of a poem entitled "Dog Fancy - Mind Your Manners, Walk This Way." Ms. Hoover requested that Council vote in support of Ordinance No. 13-09 as introduced. 

 Mary Ann Malcutt, 526 West Broadway, also spoke in support of the leash law for the safety of both people and dogs. Ms. Malcutt questioned if dogs could be in complete control by an owner while off leash. Ms. Malcuit indicated that many residents already assumed that a leash law existed, so voting for this ordinance would not have as strong an impact. Ms. Malcutt requested Council to be proactive in passing this ordinance. 

 Bob Malcutt, 526 West Broadway, indicated his support for this original ordinance for general public safety. 

 Diane Jones, 3354 Battee Road, also spoke in support of the proposed ordinance. Ms. Jones operates carriage rides within the Village and had her horse attacked by leashed dogs where their owner were not in control of their animals. Mayor Hartfield questioned Ms. Jones regarding the incident. Ms. Jones indicated that one incident was a dog escaping a yard through and open gate, while another incident was a dog on a leash that ran from its owner. Ms. Jones asked Council to support the ordinance as a matter of public safety. 

 Ordinance No. 20-09, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2010 

 No comments.

Ordinance No. 21-09, An Ordinance to Amend Ordinance No. 17-08 Providing for Adjustments to the Annual Budget for Fiscal Year 2009 and Revising Sums for Operating Expenses 

 No Comments 

 Mayor Hartfield closed the public hearing at 8:28pm. 

OLD BUSINESS 

 Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law was introduced and moved for approval by Councilmember O'Keefe. Second by Councilmember Barsky. 

 Discussion:

Vice Mayor Herman asked why this ordinance was being brought forth before Council instead of the revised ordinance recommended by the Lights, Street/Sidewalks, Safety and Utilities Committee. Mayor Hartfield indicated that the revised ordinance was never introduced to Council. Councilmember Barsky asked if this ordinance was reviewed by the Committee. Councilmember O'Keefe indicated that it was approved by a vote of 2-1. Councilmember Mershon indicated that the revised version resulted from a public meeting that was attended by more staff members than residents. Vice Mayor Herman reiterated that the revised version was recommended and supported by LSSU. 

 Councilmember O'Keefe questioned whether dogs without leashes could really be under an owner's control. She cited a letter provided in Council's packet from a local veterinarian that indicated dogs might not always be under complete control with or without a leash. Dogs could be highly unpredictable. Councilmember O'Keefe also added that several senior citizens had approached her and indicated that they were fearful of dogs, especially those that were unrestrained. She indicated that most dog owners seemed to use leashes, but she would prefer to see leashes be mandated throughout the Village. 

 Vice Mayor Herman moved to amend Ordinance No. 13-09 with the revised Ordinance 13-09 which limited the areas in the Village requiring a leash. (There was no second.) 

 Mayor Hartfield indicated that in reviewing the data from other municipalities, there seemed to be a range in the laws. She also indicated that the reports of dog bites by unrestrained dogs were minimal. Mayor Hartfield indicated that issues involving dogs running at large were already addressed by the existing law. Based on the testimony and information provided, a leash law would not solve the issues raised by Village residents. She would like to find a common ground that could more effectively address all concerns. 

 Councilmember McGowan supported the proposed legislation indicating that the ordinance could be amended to address problems residents would bring forward. 

 Vice Mayor Herman explained that the existing law would not remedy the example problems cited by the residents this evening. The existing law regarding dogs running at-large currently addresses those issues. 

 Vice Mayor Herman asked Councilmembers O'Keefe and McGowan why their opinions had changed from the last LSSU Committee meeting. Councilmember McGowan indicated that he supported the restricted leash law as it was the only suggested option, but he preferred the ordinance that was presented this evening. Councilmember O'Keefe indicated that she was in support of prudence. A community wide leash law would provide a greater sense of safety for all residents and especially those who were fearful of dogs. Vice Mayor Herman felt, the proposed legislation was too restrictive and may not solve the concerns voiced by the residents this evening. He was not in support of this proposed legislation. He wondered how the community and Council would know that the proposed law was effective as the existing statistics showed very few incidents and many of those incidents involved dogs on leashes. 

 Councilmember McGowan hoped that the police department would use discretion and give residents warnings rather than citations. Councilmember Mershon noted that with a leash law, it would be easier for the police department to determine whether a dog was under control if a leash were required. 

 Councilmember Lerner suggested rewriting the ordinance to possible permit areas of the community to be non-leash zones. Councilmember Mershon questioned the manageability of such recommendations, but indicated his support for possibly revising the ordinance. Areas would need to be easily signed. Councilmember Barsky indicated that Council had only heard from individuals who want a leash law. She proposed passing the ordinance and putting the burden on dog owners to let the Manager know what areas should be non-leash, 

 Mayor Hartfield indicated that the public may be confused about which ordinance was under consideration. Perhaps additional public comment during a less hectic time could allow for more public input. 

 Councilmember Barsky moved to table Ordinance 13-09 to allow the Village Manager to access possible areas where leashes would not be required and to allow for additional public input. Second by Councilmember Lerner. 

 Councilmember Mershon saw a problem with allowing the Village Manager to select specific non leash areas regarding how the information would be communicated and should a change be needed it would require amending the ordinance. Councilmember Barsky suggested placing information in the paper to seek public input. 

 Councilmember Mershon questioned if a definition of the length of leashes or electronic leashes should be also included. Councilmember Barsky suggested no leash restrictions. 

 Mayor Hartfield called for a role call vote to table Ordinance 13-09. Barsky - Yes, Lerner - Yes, McGowan - No, Mershon - No, O'Keefe - No, Herman - Yes, Hartfield - Yes. Motion carried (4-3). Ordinance No. 13-09 was tabled. 

 EXECUTIVE SESSION

 

 Councilmember Barsky moved to enter into Executive Session, Pursuant to ORC 121.22(G)(4) – “preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions of their employment.” Second by Vice Mayor Herman 

 Roll call vote: Lerner, McGowan, Mershon, O’Keefe, Barsky, Herman and Hartfield.

Time in: 9:10pm. Motion carried 7-0. 

 Vice Mayor Herman moved to return to regular session. Second by Councilmember Mershon. 

 Roll call vote: McGowan, Mershon, O’Keefe, Barsky, Lerner, Herman and Hartfield.

Time in: 10:35pm. Motion carried 7-0. 

 Ordinance No. 20-09, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2010 was introduced and a public hearing suggested for December 16, 2009 by Vice Mayor Herman. Second by Councilmember Barsky. 

 Discussion:

Councilmember O'Keefe questioned on the All Funds, page two, what the 1.3% represented. Manager Holycross indicated that the percentage was a formula error. The percentage should be approximately 2% more funds projected to be used in 2010 over 2009. 

 Councilmember Mershon questioned why the transfers on that same page were not zero. Manager Holycross explained that the transfer shows only as expenditure and would be reflected as a receipt. 

 Councilmember Mershon questioned why the capital outlay had gone from $1.154 to $1.676, an increase of $500,000. Manager Holycross indicated that the bulk of the increase was due to the College Street capital improvements. The increase can also be attributed to the difference in the projected cost for the Wexford Drive capital improvements in 2009 and the actual cost. The improvements were completed at $250,000 less than appropriated. Capital costs that were included in that number were the College Street improvements at $950,000, the purchase of two cruisers, the purchase of a server and PC replacements, and the purchase of two dump trucks, one for the service department and the other for the water department. 

 Mayor Hartfield asked if the Village Manager could provide a summary of the 2010 capital improvements with a comparison to 2009. Manager Holycross indicated in the affirmative. 

 Councilmember McGowan asked if the budget could be provided to Council by November 1st each year. He felt he made that request for the past several years. He also questioned why an employee benefit compensation resolution had not been presented to Council. Mayor Hartfield indicated that the reason for the delay in the employee benefit compensation had been discussed. Councilmember Mershon indicated that the receipt of the budget does not allow Council adequate time for review. Mayor Hartfield indicated that an explanation had been provided. 

 Councilmember Mershon questioned why contract services were up by $100,000. Manager Holycross indicated that much of that cost was due to the costs for engineering services for College Street. 

 Councilmember Mershon questioned the 6% increase in the budget for salary increases for contract rates. 

 Mayor Hartfield called for a role call vote to approve Ordinance 20-09. Lerner - Yes, McGowan - No, Mershon - No, O'Keefe - Yes, Barsky - Yes, Herman - Yes, Hartfield - Yes. Motion carried (5-2). Ordinance No. 20-09 was approved. 

 Ordinance No. 21-09, An Ordinance to Amend Ordinance No. 17-08 Providing for Adjustments to the Annual Budget for Fiscal Year 2009 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember Barsky. Second by Councilmember Mershon. 

 Discussion:

Councilmember Barsky questioned if the additional $30,000 would be enough to cover all additional income tax refund requests. Manager Holycross indicated that former Assistant Manager Roberts and Income Tax Commissioner Wright felt confident that after reviewing their current data, this dollar amount would be appropriate. 

 Councilmember O'Keefe asked why people were requesting refunds. Manager Holycross indicated that some residents pay their taxes quarterly and overestimate their total tax debt. In previous years, residents would allow any overage to carry over into the next tax year. The current trend seems to be to request a refund. 

 Mayor Hartfield called for a role call vote to approve Ordinance 21-09. McGowan - Yes, Mershon - Yes, O'Keefe - Yes, Barsky - Yes, Lerner - Yes, Herman - Yes, Hartfield - Yes. Motion carried (7-0). Ordinance No. 21-09 was approved. 

NEW BUSINESS 

 Resolution No. 09-63, A Resolution to Authorize the Village Manager to Execute the Central Ohio health Care Consortium Joint Self-Insurance Agreement on Behalf of the Village of Granville was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember McGowan. 

 Discussion:

Mayor Hartfield asked if there were any changes to this agreement. Manager Holycross indicated that the original agreement signed last year had many amendments. The agreement was updated this year to include those amendments as part of the agreement. 

 Vote to approve Resolution No. 09-63. Motion carried (6-1). Resolution No. 09-63 was adopted. 

 Resolution No. 09-64, A Resolution to Affirm the Decision of the Council of the Village of Granville to Modify the Decision of the Planning Commission Approving Application No. 07-042 With Conditions and Adopting Decision Findings and Conclusions of Fact by Councilmember Barsky. Second by Vice Mayor Herman. 

 Discussion:

Councilmember O'Keefe asked if the issue of occupancy had been resolved as she was told merchandise was sold in the building during the Candlelight Walking Tour. Manager Holycross indicated that the applicant had been notified that use of the building was not permitted until this Resolution was passed and an occupancy permit was secured. 

 Councilmember Barsky confirmed that the building was designated as an accessory use structure and that designation would require that all sales for items located in the barn must be made in the main building. Law Director Crites indicated that Council upheld the barn as an accessory use and subordinate to the main building. Councilmember O'Keefe asked if a cash register was permitted to be used in the barn. Law Director Crites indicated that issues like that cannot be prejudged and would need to be looked at if they occurred. 

 Vote to approve Resolution No. 09-64. Motion carried (7-0). Resolution No. 09-64 was adopted.

REVIEW OF MINUTES 

 Regularly Scheduled Meeting of December 2, 2009 

 Councilmember Barsky made a motion to approve the December 2, 2009 minutes as amended. Second by Councilmember Barsky. Motion carried 7-0.

MAYOR'S COURT REPORT

Councilmember Barsky questioned the number of speed citations forward to the Licking County Municipal Court. Mayor Hartfield indicated that often additional charges may be involved that may cause the case to be moved to Municipal Court. 

 MONTHLY MANAGER'S REPORT

Manager Holycross reported that this month's leaf collection was the largest month ever completed with the least number of man hours. He complemented the Service Department on a job well done. He indicated that Service Director Hopkins made improvements in equipment usage and reorganized manpower staffing. 

 COMMITTEE REPORTS 

 Mayor Hartfield suggested that the Committee reports be omitted for the evening. Council concurred. Mayor Hartfield asked Councilmembers to request Committee positions as assignments would be made in January. She requested that those requests be provided to Manager Holycross or Clerk Prasher. 

 A discussion between Mayor Hartfield and Councilmember Mershon developed regarding increasing committees to four member committees. Mayor Hartfield's position was that committees of four constitute a quorum of Council and could be a decision making body. Committees of four could give the perception of a regular Council meeting were decisions were made. A three person committee can only make recommendations to the whole Council. 

 Councilmember Mershon supported committees of four as they could provide greater input into an issue and to the Manager and were more beneficial. He cited Newark and Canal Winchester as community who have more than three member committees. 

 Mayor Hartfield requested each Councilmember's committee requests. 

 OTHER COUNCIL MATTERS 

 Councilmember Barsky wanted to address citizen concerns regarding the upcoming and ongoing AEP tree trimming. She advised that AEP was currently clear cutting the trees. She requested that Council provide AEP with a resolution that limits the tree trimming to Council's specifications, perhaps no more than was trimmed five years ago. 

 Councilmember Barsky moved that a formal letter be drafted to AEP insisting that no trees be trimmed any further back than trimmed in 2004 and if additional trimming was needed, AEP would need to come to Council to make that request. Second by Councilmember McGowan. 

 Vote to approve the motion. Motion carried (7-0). The motion was adopted. 

 Councilmember Mershon requested that the Council meeting starting time be moved to 7:00pm. Vice Mayor Herman questioned any possible impact on the Law Director. Mayor Hartfield questioned the need to change Council's meeting time. 

 ADJOURNMENT (11:18pm) 

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 7-0. Meeting adjourned.

Council Minutes December 2, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 2, 2009

CALL TO ORDER (by Mayor Hartfield at 7:35pm) 

 OATH OF OFFICE

 Law Director Crites administered the oath of office to incumbent council members Melissa Hartfield, Matt McGowan and new councilmember Michelle Lerner.

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, Manager Holycross, and Law Director Crites. 

 APPOINTMENT OF CLERK AND DEPUTY CLERK

 Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott.

 

ELECTION OF MAYOR

 Councilmember Herman nominated Councilmember Hartfield for the position of Mayor. Second by Councilmember O’Keefe. 

 Councilmember Hartfield accepted the nomination. 

 Voice vote (7-0) reappointed Melissa Hartfield to the position of Granville Village Mayor. 

 Law Director Crites administered the oath of office to Mayor Hartfield. 

 ELECTION OF VICE MAYOR

 Councilmember McGowan nominated Councilmember Mershon for the position of Vice Mayor. Second by Councilmember O’Keefe. 

 Councilmember Lerner nominated Councilmember Herman to the position for Vice Mayor. Second by Councilmember Barsky. 

 Both Councilmembers Mershon and Herman accepted the nomination. 

 Voice vote (2-5) was taken for Steve Mershon for Vice Mayor. Voice vote (6-1) was taken for Lon Herman for Vice Mayor. 

 Voice vote reappointed Lon Herman to the position of Granville Village Vice Mayor. 

 Law Director Crites administered the oath of office to Vice Mayor Herman. 

Resolution No. 09-58, A Resolution of Appreciation to Deb Tegtmeyer for Service on the Village Council on Behalf of the People of the Village of Granville was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan. 

 Discussion:

Councilmember Barsky read Resolution No. 09-58 recognizing the contributions made by Deb Tegtmeyer during her term on the Village Council. Mayor Hartfield and Council thank Ms. Tegtmeyer for her service to the community. 

 Vote to approve Resolution No. 09-58. Motion carried (7-0). Resolution No. 09-58 was adopted.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda. Second by Vice Mayor Herman. Motion carried (7-0). 

 

CITIZEN COMMENTS (7:45 pm) 

 Bill Wernet, 347 North Granger Street, spoke to recognize Assistant Village Manager/Finance Director Molly Roberts for her years of service to the Village. Mr. Wernet indicated that Ms. Robert’s service had benefited the community significantly. Ms. Roberts departure from Village staff would be a loss to the community, but a benefit to her professionally. 

 Mayor Hartfield closed Citizen Comment’s at 7:47pm. 

 PRESENTATION

 

 2010 Budget Presentation 

 Assistant Village Manager/Finance Director Roberts presented a PowerPoint presentation of the 2010 Village Budget. She indicated that the presented budget was a draft. There could be changes to this budget appropriation for employee compensation based on the completion of negotiations. A printed copy of the presentation will be filed with these minutes. 

 Resolution No. 09-59, A Resolution of Appreciation to Molly Roberts for Service to the People of the Village of Granville as Assistant Village Manager and Finance Director was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan. 

 Discussion:

Mayor Hartfield read Resolution No. 09-59 recognizing the contributions made by Molly Roberts during her tenure on the Village staff. Mayor Hartfield and Council thank Ms. Roberts for her service to the community as a member of Village staff for the past twenty-three years.

Vote to approve Resolution No. 09-59. Motion carried (7-0). Resolution No. 09-59 was adopted. 

 APPEAL HEARING

 

Mayor Hartfield called the deliberations for the appeal hearing for Barbara Franks and Dan Rogers to order regarding the Granville Planning Commission decision from October 13, 2009 approving amended application #07-042 for 123 South Prospect Street. 

 Mayor Hartfield called for the roll call. Those responding to the roll call for the appeal hearing were Councilmembers Mershon, O’Keefe, Barsky, Lerner, McGowan, Vice Mayor Herman, and Mayor Hartfield. 

 Please note an official transcript of the December 2, 2009 deliberations for the appeal hearing for Barbara Franks and Dan Rogers will be attached to the final draft of the minutes. 

 

Councilmember Mershon moved to uphold the decision that says the rear building is an accessory structure to the front building, but delete the remaining requirements of the approval, which require a variance for the brick walkway and any proposed use other than the completion of accessory use shall require a change of use and approve just that part of the planning commission (decision) which assigns as H category, accessory use, to the rear building. Second by Councilmember Barsky. 

 Mayor Hartfield called for a roll call vote to approve the decision of the Planning Commission with modifications that the rear building is an accessory structure to the front building and delete the variance requirements for amended application #07-042: O’Keefe – no, Barsky - no, Lerner – no; McGowan -yes, Mershon - yes, Herman - yes, Hartfield - yes. Motion carried 4-3. 

 Law Director Crites advised that Council’s decision would need to be formalized in writing within 45 days. Law Director Crites asked Council if they would like him to prepare the decision. Council requested that Law Director Crites prepare the decision. 

 Mayor Hartfield closed the deliberations at 10:23pm. 

 Mayor Hartfield called the regular Council meeting back to order at 10:25pm

 

OLD BUSINESS 

 There was no Old Business. 

 NEW BUSINESS 

 Ordinance No. 20-09, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2010 was introduced and a public hearing suggested for December 16, 2009 by Councilmember Barsky. Second by Vice Mayor Herman. 

 Mayor Hartfield scheduled a public hearing for Ordinance No. 20-09 for the December 16, 2009 Council meeting. 

 Ordinance No. 21-09, An Ordinance to Amend Ordinance No. 17-08 Providing for Adjustments to the Annual Budget for Fiscal Year 2009 and Revising Sums for Operating Expenses was introduced and a public hearing suggested for December 16, 2009 by Vice Mayor Herman. Second by Councilmember Barsky. 

 Mayor Hartfield scheduled a public hearing for Ordinance No. 21-09 for the December 16, 2009 Council meeting. 

 Resolution No. 09-60, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2010 with D. Michael Crites and His Law Firm for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

Councilmember O’Keefe asked if this contract was the same as the previous year’s contract. Village Manager Holycross indicated in the affirmative. 

 Councilmember Barsky asked if the fee had increased. Law Director Crites indicated that the hourly fee had increased by $5. 

 Vice Mayor Herman asked how long Law Director Crites had been with the Village. Law Director Crites indicated that he was in his tenth year. Vice Mayor Herman thanked him for his service. 

 Vote to approve Resolution No. 09-60. Motion carried (7-0). Resolution No. 09-60 was adopted. 

 Resolution No. 09-61, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2010 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan. 

 Discussion:

Law Director Crites indicated that this contract was the same as the previous year. Councilmember O’Keefe asked if the Village staff was satisfied with the services provided. Manager Holycross and Law Director Crites indicated in the affirmative. 

 Vote to approve Resolution No. 09-61. Motion carried (7-0). Resolution No. 09-61 was adopted.

 

REVIEW OF MINUTES 

 Regularly Scheduled Meeting of November 18, 2009 

 Councilmember Barsky made a motion to approve the November 18, 2009 minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0.

 

COMMITTEE REPORTS 

 Mayor Hartfield suggested that the Committee reports be omitted. Council concurred. Mayor Hartfield asked Councilmembers to consider possible Committee positions as committee reorganization would be discussed soon. 

 OTHER COUNCIL MATTERS 

 Mayor Hartfield acknowledged that Council received the draft 2010 budget prior to December 1, 2009. 

 Councilmember Mershon asked when Council would be advised of the discussion during the Executive Session at the most recent EFP meeting. Manager Holycross indicated that an Executive Session would be scheduled for the next Council meeting for a report. 

 Council suggested that the budget should be presented to Council by the last meeting in November to allow councilmembers the opportunity to review the draft budget more thoroughly. 

 Councilmember McGowan advised staff that a light was out at the intersection of South Pearl and East Broadway. Manager Holycross indicated that the police department reviewed the downtown area for light issues three weeks before for repairs to be completed before the Candlelight Walking Tour. Manager Holycross indicated that he would advise the Service Department of the outage. 

 Councilmember O’Keefe reported on the recent meeting regarding underground drilling in the northeast section of Granville Township. She indicated that the discussion highlighted several serious contaminant and environmental issues that could affect the local area including the underground aquifer. Councilmember O’Keefe indicated that the school district would be studying the issue further. 

 Councilmember Barsky suggested that the Township and school district might discuss this issue with the individual who prepared the environmental study for the Village and Township Comprehensive Plan. 

 EXECUTIVE SESSION

 

 Vice Mayor Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Councilmember McGowan. Roll call vote: Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman and Hartfield. Time in: 9:40pm. Motion carried 7-0. 

 Councilmember Mershon moved to return to regular session. Second by Councilmember Barsky. Roll call vote: Lerner, McGowan, Mershon, O’Keefe, Barsky, Herman and Hartfield. Time in: 10:50pm. Motion carried 7-0. 

 Resolution No. 09-62, A Resolution to Consent with the Appointment of Carie Kraner as Finance Director as Recommended by the Village Manager was introduced and moved for approval by Councilmember Barsky. Second by Vice Mayor Herman. 

 Discussion:

Councilmember McGowan indicated that he felt Ms. Kraner was a quality candidate, but he had concerns about the salary being at the top of the range. 

 Councilmember Mershon indicated that he had thought of Ms. Kraner when the position opened. He questioned how the position was advertised and that he was not aware of the hiring process. 

 Councilmember Barsky indicated that the Village was fortunate to hire Ms. Kraner. Mayor Hartfield stated that Ms. Kraner should be able to step into the position and move forward quickly. 

 Vote to approve Resolution No. 09-62. Motion carried (7-0). Resolution No. 09-62 was adopted.

 

Mayor Hartfield reminded Council of the reception for Assistant Manager Roberts on December 3rd from 5:00 to 7:00pm at the Bryn Du Mansion. 

 ADJOURNMENT (10:54pm) 

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried 7-0. Meeting adjourned.

Council Minutes November 18, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 18, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

 PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Assistant Law Director King. 

 Councilmember Barsky and Vice Mayor Herman made a motion to excuse Councilmember O’Keefe. Second by Councilmember Tegtmeyer. Motion carried (5-0). 

 APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda. Second by Councilmember Mershon. Motion carried (5-0). 

 

CITIZEN COMMENTS (7:33 pm) 

 Scot Prebles, Superintendent Granville Village Exempted School District, expressed the school district and School Board’s support for the River Road development project. He praised the relief this development could bring to the property tax base in the school district. However, he indicated concern regarding Item G (9), the TIF language. He encouraged Council to considering removing the TIF language from the agreement. 

 Tom Ellinger, 119 Brentwood Drive, indicated that he had made the request that American flags be put out on patriotic holidays to show the Village’s respect for our veterans. Mr. Ellinger indicated that during the past several years, patriotic holidays were missed including the most recent Veteran’s Day. He asked Council to make sure that the flags were displayed in the future. Manager Holycross indicated that staff had arranged with the local Boy Scout troop to display the flags. Manager Holycross indicated that he would ensure that the flags were put out in the future and would follow-up with the Boy Scouts. Mayor Hartfield suggested that the police department could put the flags out should the Scouts miss placing the flags. 

 Norm Kennedy, Fiscal Clerk for Granville Township, requested that Council remove the TIF language from the annexation agreement. He reminded Council that when the TIF was developed with the Kendal project, the tax revenue was ensured to the Fire Department. He suggested that Council considered taking a payment in lieu of a TIF, but should a TIF be considered the Fire Department should be made whole. Mr. Kennedy reminded Council of the vital nature of the emergency services provided by the Fire Department and the potential harm that could come from not providing the increased revenue from this development project. 

 Gloria Hoover, 213 East College Street, spoke to Council regarding proposed Ordinance No. 13-09 concerning a Village leash law. Ms. Hoover encouraged Council to consider expanding requirement for keeping a dog on a leash for the entire Village area, not just two downtown blocks. She asked Council to consider the many people who do not like dogs or were afraid of dogs. Ms. Hoover hoped Council would acknowledge their needs when considering a leash law. She also questioned the Village’s liability regarding issues with dogs off leashes in the areas outside the downtown business area leash law should an incident occur. 

 Maggie Barno, Executive Director of the Granville Area Chamber of Commerce, indicated the Chamber’s support for the proposed annexation. The Chamber encourages the development of commerce especially when that development was responsible. Ms. Barno stated that the Village Council had addressed the critical issues involving this proposed project. Ms. Barno urged Village Council to continue to move forward in bring this development into the Village. 

 Mayor Hartfield closed Citizen Comment’s at 7:45pm. 

 PRESENTATION

 

 Sandi Mapel, on behalf of LCATS, provided Village Council with an update regarding the Cherry Valley Road interchange. Ms. Mapel advised Council that in May, 2009 a TRAK application was submitted to ODOT. The application was prepared by Newark, Granville, Heath, Licking County Engineer’s Office and LCATS. ODOT indicated that it would be willing to release the $1.8 million grant if LCATS could come up with a $1.5 million match. LCATS was able to reorganize its funding to meet the match request. A presentation was made at the TRAK meeting with those committee members making several other possible alternatives to the proposed interchange. Ms. Mapel showed Council a map of the proposed changes to the Cherry Valley Road intersection. She requested that Council continue to help LCATS maintain communication and promote the project, especially between now and February 2010 to enable to project to stay in the forefront. 

 David Brenner, State Farm Insurance employee and co-chair of the Columbus to Pittsburgh Corridor Committee, also spoke regarding the TRAK application. Mr. Brenner indicated that the Columbus to Pittsburgh Corridor Committee’s mission was to complete a limited access highway through central Ohio to link Columbus to Pittsburgh and open additional economic opportunities to this region. He indicated that the TRAK presentation was not well received and was very difficult. He hoped their presentation regarding the potential for economic development and strong rail/air capacities will keep the project alive. He thanked Council for their past and future support. 

 PUBLIC HEARING

 

 Ordinance No. 14-09, An Ordinance to Authorize the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Lancaster Road (South Main Street in Granville Township, Owned by Mill District LLC and 1919 Lancaster Road LLC) 

 Tom LeFever of Granville Kiwanis indicated Kiwanis’ support for the

annexation as one the properties being annexed. He indicated that Kiwanis was in support of the proposed development and looked forward to becoming part of the Village. 

 Wes Sargent, 66 Winstead Circle, spoke as a former Township Trustee, indicated his pleasure in seeing this annexation come to fruition. Mr. Sargent stated that he feels the Village can provide the necessary infrastructure to the landowners better than the Township. This process had been going on for a long while, but was finally moving forward with both Village and Township support. 

 Resolution No. 09-54, A Resolution to Award the Contract for Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables, and Yard Waste 

 No one appeared to speak regarding Resolution No. 09-54. 

 Ordinance No. 19-09, An Ordinance to Amend Chapter 715 of the Codified Ordinances Pertaining to the Regulations for Garbage and Refuse Collectors Within the Village of Granville 

 No one appeared to speak regarding Ordinance No. 14-09. 

 As no one else appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:34pm.

 

OLD BUSINESS 

 Ordinance No. 14-09, An Ordinance to Authorize the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Lancaster Road ( South Main Street in Granville Township, Owned by Mill District LLC and 1919 Lancaster Road LLC introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan. 

 Councilmember McGowan asked if Manager Holycross could outline the changes to the annexation agreement from Council’s previous meeting. Manager Holycross outlined the changes to the annexation agreement as the following: 

 1. Section 1.D. was clarified to indicate that the Village and the Property

 Owners supported the appropriate development of the Properties in an

 environmentally sensitive manner. 

 3. Section 3.D.9., language was added to clarify that any variance to the Code

to allow restaurants as a permitted use would not allow a drive-up, drive-

through, or drive-in facility for food or beverage service. 

 4. Section 3.F.3., language was added to clarify that the former drive-thru

location at the Shurtz building, which would be grandfathered as part of the annexation agreement, could not be used for food or beverage uses. 

 5. Section 4.B., language was added to recognize the environmental sensitivity

of the property and that, the Village and Property Owners would strive to use environmentally friendly methods to develop the property and related infrastructure. A requirement was added that the Property Owners would hire an environmental consultant to review and assess the proposed bioswale and other environmental issues related to the property’s development.

would meet the requirements of the Village, which followed the storm water Management Manual developed by the Mid-Ohio Regional Planning Commission, and the Ohio Environmental Protection Agency. 

 7. Section 5.E.4., language was added to provide that the flood hazard zone

that currently applied to the property (under the County flood hazard regulations) would not change with the annexation of the properties. The flood hazard area would also include the “1% future conditions annual chance flood” area. 

 build the first 100 linear feet of the private access roadway to public standards, including two travel lanes and a turn lane. Instead, the Property Owners would build two travel lanes to meet their private needs. Should a public road was built within the northern roadway corridor, the Property Owners would contribute 50% of the cost of constructing that roadway. The two adjustments would save the Property Owners approximately $50,000 in estimated construction costs. This change implemented Village Council’s agreement to reduce the costs of the Property Owners by approximately $50,000 in lieu of waiving the water and sewer tap fees. 

 The specific location for the new pathway was removed from the agreement and from the exhibits, but language was added in Section 5.F.4. that required the Property Owners to construct a pathway across the properties with the actual location of the pathway to be determined in conjunction with the approval of the development plan. (The development plan would be reviewed and approved after the properties were annexed to the Village by the Planning Commission.) Language was also specified in Section 6.B.1. that the Property Owners would provide an easement for that pathway and dedicate the path to the Village if the Village requested dedication. 

 

 

10. Language was removed that referred to future roadway widths in the

agreement and on the exhibits. Instead, language was added in Section 5.F.5. to provide that future roadways and pathways would be constructed in conformance with the applicable subdivision requirements of the Village in existence at the time of the construction of those improvements. 

 11. In Section 6.A., language was added that required all power lines and other

utility wires associated with the new development would be placed

underground. 

 Councilmember O’Keefe asked if the TIF language had to be part of the annexation agreement. Manager Holycross indicated that Council was not required to implement a TIF, but leaving the language in the agreement provided the Village with the option. Councilmember Mershon indicated that the TIF was not an encumbrance for the property owners. There was not a commitment. Superintendent Prebles and Clerk Kennedy comments were valid. Mayor Hartfield indicated that the language could frighten some residents. Council made no changes to the TIF language. 

 Mayor Hartfield asked Mr. Rollins if Metropolitan Partners were satisfied with the annexation agreement. Mr. Rollins indicated in the affirmative. Mr. Rollins thanked the Council and Village staff for working with Metropolitan and for the excellent level of communication between the entities. 

 Mr. Rollins indicated that one small modification was made to the site plan. The orientation of building D was shifted slightly to accommodate a gas line located on the southeastern portion of the property. 

 Councilmember Tegtmeyer indicated her support of the agreement and expressed her appreciation for Metropolitan Partner’s willingness to make changes and adjustments to the plan. She indicated that a positive consensus was reached resulting in a viable development plan. 

 Councilmember Mershon questioned language in Section 3, Item D, #9 that would allow restaurants as permitted uses in the SBD, if it were the zoning district applied to this property. Councilmember Mershon expressed concern about changing language that specific use in the SBD, as Council may not want restaurants as permitted uses in other areas currently zoned SBD. Councilmember Mershon suggested that applying the Gateway Zoning District to this property, which already allows restaurants as permitted uses, rather than the SBD. 

 Councilmember Mershon questioned who would be supporting or granting variances as outlined in Section 3 Item D. Manager Holycross indicated that the BZBA would make the decision to grant any variances. The language was meant to indicate that the Village was willing allow variances to be granted if approved by the appropriate body. Councilmember Mershon confirmed that the Village would support any BZBA decision. Manager Holycross indicated in the affirmative. 

 Councilmember Mershon suggested changing the language in Section 3, Item D to read as follows “In connection with its approval of the Site Plan, the Village agrees to support or grant the following variances or waivers (and any others that may be determined at a later point, but only to the minimum extent necessary to implement the Site Plan).” Mr. Rollins indicated that Metropolitan Partners would be open to that change. After further discussion regarding how best to modify the language, Councilmember Mershon moved to adopt the following language for Section 3, Item D, “To the extent necessary to implement the Site Plan, the Village agrees to support or grant the following variances or waivers (and any others that may be determined at a later point to be necessary to implement the Site Plan).” Second by Councilmember McGowan. 

 Councilmember Mershon questioned if the Village was paying for the utility easements. Mr. Rollins indicated that Metropolitan Partners would be extending the utility lines and providing the necessary easements without any cost to the Village. 

 Councilmember Mershon asked if there was an objection to removing the word encumbrances from pages twelve and fifteen. Metropolitan Partners indicated their support for the change. 

 Councilmember Mershon moved to remove the mention of encumbrances from page twelve, Section 7, Item G and page fifteen, Section 12, Item M and the title of Item G be changed to Easements. Second by Councilmember McGowan. 

 Mayor Hartfield called for a roll call vote to approve the two amendments to Ordinance No. 14-09: McGowan – yes; Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Hartfield – yes. Motion carried (5-0). The amendments to Ordinance No. 14-09 were approved. 

 Mayor Hartfield called for a roll call vote for Ordinance No. 14-09 as amended: Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; McGowan – yes; Hartfield – yes. Motion carried (5-0). Ordinance No. 14-09 was adopted as amended. 

 Resolution No. 09-54, A Resolution to Award the Contract for Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables, and Yard Waste was moved for approval by Councilmember O’Keefe. Second by Councilmember Tegtmeyer. 

 Discussion:

Mayor Hartfield thanked Mr. Paul Jenks for his assistance in bringing this resolution to Council. Mayor Hartfield confirmed that the Village would bill Village residents on the existing utility bill. Manager Holycross indicated in the affirmative. Assistant Manager Roberts indicated that the Village staff would be working in conjunction with Big O to ensure the billing and pick-up service would be as seamless as possible. Mayor Hartfield asked if residents would still be able to suspend trash service for extended periods. Manager Holycross indicated in the affirmative. 

 Councilmember O’Keefe asked if senior residents who currently share the cost of trash service would be permitted to continue. Mr. Jenks responded that shared service should not be permitted. 

 Councilmember McGowan stated that residents would be experiencing a $90 to $100 cost savings per year with senior residents saving $80 to $90 per year. Mr. Jenks highlighted that the rate would also be locked in for a three-year period as the Village had requested a fixed price contract. 

 Councilmember Mershon confirmed the fixed three-year price. Manager Holycross indicated in the affirmative. He also advised that should the Solid Waste District unexpectedly increase their rates, the contract provided an option for Big O to request an increase in rates with Council approval. 

 Councilmember Mershon asked if the Village could reduce rates even further by financially supplementing the rates. Manager Holycross indicated in the affirmative. 

 Councilmember Mershon questioned if the recycling portion of the Village waste contract would reduce recycling deposits at Denison’s recycling center. Mr. John Peckskamp of Big O indicated that Denison recycling could be impacted; however, fifty percent of Village Big O customers currently recycle so the impact to Denison should be minor. 

 Councilmember McGowan requested an anticipated timeline. Manager Holycross and Mr. Peckskamp indicated that the new program would begin January 1, 2010. Mayor Hartfield asked that staff advise Village residents of the upcoming transition. 

 Mayor Hartfield called for a roll call vote for Resolution No. 09-54: O’Keefe – yes; Tegtmeyer – yes; McGowan – yes; Mershon – yes; Hartfield – yes. Motion carried (5-0). Resolution No. 09-54 was adopted. 

 Ordinance No. 19-09, An Ordinance to Amend Chapter 715 of the Codified Ordinances Pertaining to the Regulations for Garbage and Refuse Collectors Within the Village of Granville was moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe. 

 Discussion:

Manager Holycross explained that this ordinance amends the Code to remove language discussing residential waste hauling contracts, as the Village would no longer have multiple residential waste haulers. The amended Code would only address contract issues regarding commercial haulers. 

 Councilmember O’Keefe asked if language regarding hazardous wastes should be included in these Code changes. Manager Holycross indicated that the commercial haulers affected by this Code were not authorized to remove hazardous waste products. 

 Mayor Hartfield called for a roll call vote for Ordinance No. 19-09: Tegtmeyer – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes. Motion carried (5-0). Ordinance No. 19-09 was adopted. 

 Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the

Codified Ordinances of the Village of Granville to Establish a Leash Law was removed from the table by Councilmember Mershon. Second by Councilmember O’Keefe. Motion passed 5-0. Councilmember Mershon reintroduced and scheduled Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the codified Ordinances of the Village of Granville to Establish a Leash Law for a public hearing on December 16, 2009 by Councilmember Mershon. Second by Councilmember McGowan. 

 Mayor Hartfield scheduled a public hearing for Ordinance No. 13-09 for the December 16, 2009 Council meeting. 

 NEW BUSINESS 

 Resolution No. 09-56, A Resolution Authorizing the Village Manager to Enter into an Agreement with the Board of Licking County Commissioners, Licking County, Ohio, to Exercise Enforcement Authority and Accept Commercial Plan Approvals/Specifications and Make Inspection Services at Part of the Building Code Enforcement Department of the County of Licking was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon. 

 Mayor Hartfield asked about the fee schedule. Manager Holycross indicated that the fee schedule would be similar to the existing residential schedule, but the commercial fee schedule would increase slightly. 

 Vote to approve Resolution No. 09-56. Motion carried (5-0). Resolution No. 09-56 was adopted. 

 Resolution No. 09-57, A Resolution Authorizing the Village Manager to Enter into an Agreement with the Board of Licking County Commissioners, Licking County, Ohio, to Exercise Enforcement Authority and Accept Residential Plan Approvals/Specifications and Make Inspection Services at Part of the Building Code Enforcement Department of the County of Licking was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon. 

 Vote to approve Resolution No. 09-57. Motion carried (5-0). Resolution No. 09-57 was adopted.

 

REVIEW OF MINUTES 

 Regularly Scheduled Meeting of November 4, 2009 

 Councilmember Mershon made a motion to approve the November 4, 2009 minutes as amended. Second by Councilmember McGowan. Motion carried 5-0.

Councilmember McGowan made a motion to approve the November 4, 2009 Council Work Session minutes. Second by Councilmember O’Keefe. Motion carried 5-0.

 

MAYOR’S COURT REPORT – October 

 The Mayor’s Court Report for the month of October was presented for review. 

 Councilmember O’Keefe moved to accept the October Mayor’s Court report. Second by Councilmember Tegtmeyer. Motion carried 5-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

 MANAGER’S REPORT – October

 

The Manager’s Report for the month of October was presented for review. 

 Manager Holycross indicated that the October income tax receipts were down. He indicated that staff budgeted for a $22,000 decrease in tax revenues from the previous year. 

 Councilmember O’Keefe asked if cruiser maintenance had become an issue recently. Manager Holycross indicated that some cruisers were experiencing an increase in various maintenance issues due to these cars being the end of model line. Ford would no longer being manufacturing Crown Victoria’s. 

 Councilmember McGowan moved to accept the October Monthly Manager’s Report Second by Councilmember O’Keefe. Motion carried 5-0. 

 Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS 

 Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee would be meeting on November 19th. Councilmember Mershon asked how long the Committee anticipated the Executive Session portion of the meeting would last. Manager Holycross indicated fifteen to twenty minutes.

Granville Foundation – (Tegtmeyer)

No report. 

 Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No report. 

 Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was an approval for a single sandwich board sign. 

 Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

 Recreation Commission – (McGowan)

Councilmember McGowan reported that the GRC and JRD would be meeting jointly to discuss the logistical aspects of transitioning the GRC into the JRD. The meeting would be at McPeek Lodge at 6:30pm. 

 Tree & Landscape Commission (Barsky)

No report. 

 Union Cemetery (Mershon)

Councilmember Mershon reported that the iron fence was restored to its original location. The costs of this project were provided by a private donor. 

 OTHER COUNCIL MATTERS 

 Councilmember Tegtmeyer reported to Council that the Open Space Committee was meeting again. The Committee was attempting to determine what goals the Township would like them to pursue. Councilmember Tegtmeyer indicated that she would check with the Committee and Township regarding her appointment to the Committee – was the appointment to be a representative from Village Council or a representative from the Village. 

 Mayor Hartfield recognized that this meeting would be Councilmember Tegtmeyer’s last meeting. She thanked Councilmember Tegtmeyer for her service to Council and the community. 

 ADJOURNMENT (9:50pm) 

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 5-0. Meeting adjourned.

Council Minutes November 4, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 4, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

APPROVAL OF AGENDA

Councilmember Mershon moved to amend the agenda to add Ordinance No. 14-09 as item c under New Business.  Second by Councilmember McGowan.  Motion carried to approve and amend the agenda (7-0).   

 

CITIZEN COMMENTS (7:32 pm)

 

Gloria Hoover, 213 East College Street, addressed Council regarding Ordinance No. 13-09, a Village leash law.  She expressed her support for Council to amend the proposed leash law to include the entire Village, not just the downtown business district.  Ms. Hoover wanted Council to consider the diversity of opinions regarding a leash law and especially consider the feelings of those residents who were fearful of dogs, on or off leash.  She indicated that she would make a further presentation during the public hearing for this ordinance.  Ms. Hoover concluded by asking Council to consider the experts who handle the dogs at the Westminster Dog Show, where all dogs were on leashes.

 

Susan Lent, Waste Management, thanked Council for the opportunity to serve the community for the past thirty years.  She further thanked Council for the opportunity to provide a bid as a possible single trash hauler.  Ms. Lent indicated that, although Waste Management was no the lowest bidder, she asked Council to consider that Waste Management could be the best bidder.  Council should consider more than must potential financial savings when selecting a hauler.  Ms. Lent also requested that Council consider maintaining the current refuse service system.

 

Mayor Hartfield closed Citizen Comment’s at 7:40pm

 

PRESENTATION (7:41pm)

 

The Council had invited Wayne “Butch” Davisson to the Council meeting in order to

thank him for his generous contribution of the original Bryn Du Mansion blueprints.  Mayor Hartfield read a letter of thanks to Mr. Davisson.  Mr. Davisson indicated that his Great-Grandfather had been a carpenter who worked on the Bryn Du Mansion and several other Village homes including the Sargent’s home on Newark-Granville Road.  His family has arrive in Licking County by covered wagon and settled in the area around Wilkins Corners, a family namesake.

            Tim Bubb, Licking County Commissioner, spoke to Council about the organization of the new Licking County Building Department.  As the City of Newark would be disbanding their Building Code Department at the end of his year, the Licking County Commissioners elected to provide inspection services for Licking County residents.  The Commissioners were in the process of interviewing individuals for key positions.  The Commissioners intend the Department to be operating by January 4, 2010.  Commissioner Bubb hoped that the Granville Village Council would consider contracting the services currently contracted through the City of Newark with the new Licking County Building Code Department.  Commissioner Bubb indicated that the County hoped to provide the same standard of service at the same rates.  He provided the Clerk of Council with the necessary documentation needed to initiate the process.  Commission Bubb indicated that there was limited time for Council to act.  He encouraged Council to proceed promptly.  The Commissioners intend to go before the Board of Building Standards to establish a building department in December.  The Village Council would need to provide resolutions/ordinances and contracts for both residential and commercial inspections.  These contracts allow for a ninety day out clause for both the Village and County.

 

            Matt Kennedy, 123 Carreg Cain Drive, spoke to Council on behalf of the Licking County MAC.  Mr. Kennedy indicated that it was critical for a new building department to be organized in order to maintain continuity and protect public health, safety and welfare.  Maintaining a building department ensures a double check process regarding building standards for all Licking County residents.

 

            Vince Ghiloni, 3232 Canyon Road, also expressed how critical it was for Council to join the new Licking County Building Code Department to protect public health and safety issues by continuing an inspection process.    

 

Mayor Hartfield asked if the County hoped to maintain a seamless transition and maintain the department at its current location.  Commissioner Bubb indicated in the affirmative.

 

Councilmember Mershon asked if the fees would be consistent.  Councilmember Bubb indicated that the Commissioners hoped to maintain a consistent fee schedule.  Council would be provided with a copy of that schedule as soon as it was completed.  Councilmember Mershon asked if existing projects would be covered for inspections through the new department.  Commissioner Bubb indicated that there would be some carry over to cover those projects.  Councilmember Mershon thanked the County Commissioners for stepping up to take on this project.

 

            Abram Kaplan, 843 Burg Street, presented Council with the final recommendations for the Pathway Advisory Committee.  Mr. Kaplan indicated that some of the twenty-five Committee members were present.  He thanked Village staff and the two Denison interns for their help throughout this process.

 

            Mr. Kaplan indicated that the Committee began their process by evaluating the community survey results and then used a variety of methodologies to approach the evaluation process.  The Committee based their evaluation on a Three C criteria:  community, connectivity and character.  The Committee determined that each of these elements should be considered when considering pathway development.  The Committee did not make specific recommendations as to which pathways should be built.  The Committee grouped pathway development into five separate clusters of pathways.  These pathways could be developed in phases or simultaneously.  The Committee also provided a list of pathway enhancements and single pathways that could also be developed.  The Committee also provided essential criteria that should be considered when developing pathways such as safety concerns, environmental impact and practical considerations.

 

Mayor Hartfield thanked the Committee for their hard work.  She indicated that Council would like to discuss the information more specifically with the Committee.  Councilmember Tegtmeyer indicated that Council need to find ways to keep pathway development as an ongoing priority for Council.  Vice Mayor Herman indicated that pathway development should be included in Council’s budget process with a timeline to begin the construction process.  Councilmember Mershon suggested that Council set priorities and look at making long-term plans.  Councilmember McGowan asked how the cost estimates were determined.  Mr. Kaplan indicated that the estimates were provided by the Village Engineer Jerry Turner. 

 

Council suggested that staff a placeholder for funding a total build out for Village projects for the 2010 Budget.  Council also suggested meeting with the Pathway Advisory Committee in a work session to discuss pathway recommendations and long-term plans.

 

            Dennis Cauchon, Committee member, asked the number of paths in the Village versus the Township.  Mr. Kaplan indicted that about one third of the pathways discussed by the Committee were in the Village.

 

OLD BUSINESS

 

There was no old business.

 

NEW BUSINESS

 

            Ordinance No. 19-09, An Ordinance to Amend Chapter 715 of the Codified Ordinances Pertaining to the Regulations for Garbage and Refuse Collectors Within the Village of Granville was introduced and a public hearing recommended for November 18, 2009 by Councilmember Mershon.  Second by Vice Mayor Herman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 19-09 for November 18, 2009.

 

            Ordinance No. 14-09, An Ordinance to Authorize the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Lancaster Road (South Main Street) in Granville Township, Owned by Mill District, LLC and 1919 Lancaster Road, LLC was introduced and a public hearing recommended for November 18, 2009 by Councilmember Mershon.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 14-09 for November 18, 2009.

 

Resolution No. 09-54, A Resolution to Award the Contract for Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables, and Yard Waste was introduced and a public hearing recommended for November 18, 2009 by Councilmember Mershon.  Second by Councilmember O’Keefe.

 

Mayor Hartfield scheduled a public hearing for Resolution No. 09-54 for November 18, 2009.

 

Resolution No. 09-55, A Resolution to Authorize the Glen at Erinwood Owners Association to Connect to the Village Water Supply for the Purpose of Watering the Landscaping Beds at Jones Road and Longford Drive and at Newark-Granville Road and Galway Drive was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Barsky.

 

Discussion:

Councilmember O’Keefe asked if the watering system would be on property owned by the Village.  Manager Holycross indicated that the majority of the property was in the right-of-way.

 

Mayor Hartfield indicated that this resolution was recommended by the LSSU Committee.

 

Councilmember Barsky confirmed that the usage fee being waived was $3.40 per month / $34 per year and that the Association was paying for the system and its installation.  Manager Holycross indicated an affirmative response.

 

Councilmember McGowan indicated his support of the legislation as it would be in keeping with other Village beautification projects.  

 

Vote to approve Resolution No. 09-55.  Motion carried (7-0).  Resolution No. 09-55 was adopted.

 

Mayor Hartfield acknowledged receipt of an appeal of a Granville Planning Commission decision for application #07-042 for Dan Rogers and Barbara Franks for 123 South Prospect Street and a hearing scheduled for December 2, 2009. 

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of October 21, 2009

 

Councilmember Barsky made a motion to approve the October 21, 2009 minutes.  Second by Councilmember McGowan.  Motion carried 7-0. 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No report.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that solicitation would be mailed this month.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Vice Mayor Herman indicated the minutes from the October 28th meeting were included in Council’s packet with legislation appearing before Council from Committee recommendations from that meeting.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that all applications before the Planning Commission were approved including a modification of a previous exterior porch renovation, a sign approval and deck construction.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky reported that the Committee received good feedback from those in attendance at the recent work session for the Comprehensive Plan.  Several residents expressed concerns regarding specific land use issues.  Village staff is in the process of addressing those recommended changes.  A meeting with scheduled with the Steering Committee to discuss those recommendations.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the 1-mil levy passed and there will be no interruption in service.  The JRD intends an expansion of services school district wide and hire a full-time director. 

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Commission would be discussing fall tree planting at its next meeting.  She also suggested that further information should be obtained regarding burying power lines underground to try to save the existing tree canopy.

 

Union Cemetery (Mershon)

No report.

 

OTHER COUNCIL MATTERS

 

ADJOURNMENT (9:00pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon.  Motion carried 7-0.  Meeting adjourned.

Council Minutes November 4, 2009 Special Meeting

VILLAGE OF GRANVILLE

COUNCIL WORK SESSION MINUTES

November 4, 2009

 

CALL TO ORDER (by Mayor Hartfield at 5:35PM

 

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

The minutes reflect that Councilmember Tegtmeyer arrived at 5:42pm and Councilmember Barsky arrived at 6:03pm.

 

COUNCIL WORK SESSION WITH METROPOLITAN PARTNERS REGARDING ANNEXATION AGREEMENT FOR PROPERTY ALONG SOUTH MAIN STREET

 

Planner Terry provided Council with a summary of responses to Council questions and concerns from the October 21, 2009 work session.

 

Tim Rollins of Metropolitan Partners reported to Council that after discussion with their civil engineer regarding on site storm water management, the estimated water retention should be close to 100%.  Mayor Hartfield asked how the storm water containment would be quantified.  Mr. Rollins indicated that storm water would be controlled by roof size, pervious pavers in the terrace area, the bio swale, and degrading the property resulting in close to full containment.  Engineer Turner indicated that the development would have to meet Mid Ohio and Ohio EPA standards.  Mayor Hartfield indicated Council’s appreciation for Metropolitan Partners sensitivity to the local environment. 

 

Mr. Rollins provided Council with a summary of the additional site development and utility costs that Metropolitan Partners would be incurring.  Metropolitan Partners was requesting a waiver of the tap fees to help offset these additional costs.  Mr. Rollins outlined these costs as:

 

  1. land easements for utility and roadway corridors              $208,683
  2. Up charge for northern roadway construction                                    55,000
  3. additional utility line runs                                                                    15,400

                                                                             Total                $279,083

 

Mr. Rollins indicated that Metropolitan Partners was requesting water and sewer tap fee waivers of $115,856 to offset these additional expenses.

 

Councilmember O’Keefe questioned if developers usually contributed land or do municipalities usually purchase easements.  Manager Holycross indicated that developers typically provide the easements and road development costs.  Mr. Rollins indicated that providing the road easements were being provided to allow for future development of the area.  The future roadways would not benefit or be necessary for their property development.

 

Councilmember Mershon asked if the Village had addressed issues similar to this development previously.  Manager Holycross indicated that he was not aware of any other examples.  The Kendal development did not waive tap fees for future property development.  Property easement rights were traded for tap fees.  Village Engineer Turner indicated that he was not aware of any other similar situations.  Mr. Rollins indicated that Metropolitan Partners was providing a number of items for the common good of the community.  Many of these items would not be needed if the Metropolitan Partners property were a single development.

 

Vice Mayor Herman asked the value of infrastructure costs being provided by the Village.  Manager Holycross indicated that the Village was paying $88,000 for the extension of the water line across Raccoon Creek.  Councilmember Mershon indicated that the Village was receiving the preservation of future options by providing the half-acre in easements.  Waiving the tap fees could well be setting a precedence.

 

Council agreed that waiving tap fees would set a precedent.  Councilmember McGowan suggested that perhaps a reduction elsewhere or a sharing of future costs could be considered.  Councilmember Mershon suggested that it would be more advantageous to provide a cost split on current costs rather than future costs.

 

Councilmember Mershon suggested that he would support a $40,000 waiver for the easements provided against the Village $88,000 cost for water extension.  After further discussion, Council recommended that a percentage of relief be provided against the roadway upgrade ($55,000) and the cost of the additional utility line extension ($15,400) for a total waiver of $50,000.

 

Council discussed the various options for a pathway through the development.  The general consensus was a pathway through the property could present potential safety issues as well as concerns that the pathway would need to be closes if the development developed in phases.  Council also expressed concerns regarding a pathway along South Main Street due to the crossing of access points.  Planner Terry indicated that the pathway would be thirteen to fourteen feet away from the roadway edge.  Councilmember Mershon suggested that weighing safety factors the pathway along South Main Street might be the best route.

 

Mayor Hartfield questioned if Metropolitan Partners had information regarding the gas line easement that runs along the River Road side of the property.  Mr. Rollins indicated that no gas line easement was discovered on the current Phase One assessment.  He indicated that he would research the matter further.

 

Councilmember McGowan asked Metropolitan Partners’ current timeline.  Mr. Rollins indicated that they hoped construction could begin within three to four months after approval, perhaps as early as March with potential tenants moving in as early as October 2010.  The present plan was to build buildings A and B (as shown on site plan).

 

Mr. Collins asked if Council would be willing to introduce the annexation, agreement at tonights meeting.  Council indicated their willingness to introduce the ordinance.

 

Jurgen Pape, 403 East Broadway, provided Council with an alternative pathway design plan.  He expressed he concern for the safety and circulation of traffic in that area.  He suggested that the bike pathway be designed on the eastern portion of the property.

 

The work session ended at 7:12pm.

 

Council Minutes October 21, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 21, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Vice Mayor Herman Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.

 Motion carried (5-0).

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky.  Motion carried (5-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:34pm.

 

PUBLIC HEARING

 

            Ordinance No. 18-09, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road

 

Assistant Manager Roberts advised Council that this issuance would be the seventh renewal of the note.  She reported that the current balance was $630,000 with the note renewing at $551,000.  The current rate was 3.3%.  She indicated that she would be seeking bids prior to Thanksgiving.  Councilmember Mershon asked the original amount of the loan.  Assistant Manager Roberts indicated that the original loan was for $1.5 million on December 4, 2002.

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:34pm.

 

OLD BUSINESS

 

Ordinance No. 18-09, An Ordinance Providing for the Issuance of Bond Anticipation Notes for the Purpose of Paying Part of the Cost of Acquiring the Bryn Du Mansion Building Located at 537 Jones Road was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Mershon.

 

No discussion.

 

Mayor Hartfield called for a roll call vote to table Ordinance No. 18-09:  Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes.  Motion carried (5-0).  Ordinance No. 18-09 was adopted. 

 

NEW BUSINESS

 

No new business.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of October 7, 2009

 

Councilmember Mershon made a motion to approve the October 7, 2009 minutes.  Second by Councilmember McGowan.  The October 7, 2009 minutes were approved without incident 5-0.

 

MAYOR’S COURT REPORT – September

 

The Mayor’s Court Report for the month of September was presented for review.

 

Councilmember Mershon asked about the status of the cruiser repair.  Manager Holycross indicated that all cruisers were currently in service; however, there were a few additional repairs to be completed to the cruiser damaged by the deer. 

 

Councilmember McGowan moved to accept the September Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – September

 

The Manager’s Report for the month of September was presented for review.           

 

Manager Holycross was asked if Officer King was back on duty.  He indicated in the affirmative. 

 

Councilmember Barsky asked if cruiser maintenance had become an issue recently.  Manager Holycross indicated that some cruisers were experiencing an increase in various maintenance issues possibly due to Ford ending this model line.

 

Councilmember McGowan moved to accept the September Monthly Manager’s Report   Second by Councilmember Mershon.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the minutes from the last EFP Committee meeting were included in Council’s packet.  Councilmember Mershon questioned what capital improvement project was discussed in the meeting minutes.  Manager Holycross indicated that Assistant Manager Roberts was discussing the specific budget line item for capital improvement projects.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The LSSU Committee would meet on Wednesday, October 28th in Council Chambers at 5:30pm.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was an approval for an air conditioning unit and window replacements.  A sign application for Goumas Candyland was tabled.  An application for a change of use and occupancy permit was approved contingent upon the resident seeking a variance for various set back requirements and lot coverage.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The Comprehensive Plan Steering Committee would be holding a public hearing on Tuesday, October 27th at the Granville Intermediate School beginning at 7:00pm.

 

Recreation Commission – (McGowan)

Councilmember McGowan reminded Council of the 1-mil levy on the ballot to benefit the Joint Recreation District.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Committee had concerns regarding the upcoming construction project at St. Luke’s and the request to use Opera House Park as a staging area.  The Committee would like to meet with St. Luke’s to discuss specifics of the project and usage.  Manager Holycross indicated that St. Luke’s would be meeting with their engineer to review the specifics of their request and provide that information to the Village.

 

Union Cemetery (Mershon)

No report.

 

OTHER COUNCIL MATTERS

 

Councilmember Mershon questioned if trees were scheduled to be planted in the empty pits in the downtown area.  Councilmember Barsky indicated that she could not answer specifically, but felt certain those tree plantings had been included in the fall tree-planting schedule.

 

ADJOURNMENT (7:53pm)

 

Councilmember Mershon moved to adjourn the meeting.  Second by Councilmember O’Keefe.  Motion carried 5-0.  Meeting adjourned.

Council Minutes October 21, 2009 Special Meeting

VILLAGE OF GRANVILLE

COUNCIL WORK SESSION MINUTES

October 21, 2009

 

CALL TO ORDER (by Mayor Hartfield at 6:03PM)

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

The minutes reflect that Councilmember Tegtmeyer arrived at 6:09pm.

 

COUNCIL WORK SESSION WITH METROPOLITAN PARTNERS REGARDING PRE-ANNEXATION AGREEMENT FOR PROPERTY ALONG SOUTH MAIN STREET

 

Planner Terry described the various site plans provided Council in there packets.

 

Tim Rollins of Metropolitan Partners provided Council with two updated versions of site plans.  He indicated that elevation C was Metropolitan Partners’ preferred plan.  Mr. Jack Lucks, of Metropolitan Partners, indicated that he liked elevation C the best.  Mr. Rollins indicated that Metropolitan Partners was seeking direction from the Village Council regarding concerns Council might have regarding the plans.  Metropolitan Partners was willing to address those concerns and return with a revised plan and the supporting pre-annexation agreement.

 

Mr. Rollins indicated that the proposed five-acre development had several constraints including roadway easements, utility easements and building setbacks.  These three issues directly affected the total buildable area available.  He indicated that Metropolitan Partners was willing to deal with those issues regarding buildable area.

 

Mr. Rollins stated that Metropolitan Partners attempted to address some of Council’s concerns from the previous meeting:

 

  • Parking in front of buildings moved to behind the buildings
  • Removal of the existing storage buildings
  • Leave the flood plain area generally undisturbed
  • Allowed for a sidewalk through the development complex
  • Allowed for the adjusted east-west roadway access

 

Mr. Rollins described that two of the buildings were now slightly smaller with 15,000 square feet of space using a single story design.  The new design allowed for a walkway to moveable, reconfigured the parking lot by including a bioswale design (25 x 280).  Planner Terry described a bioswale a drainage course with gently sloped sides, filled with vegetation, compost and/or riprap.  Bioswales were designed to maximize the time water spends in the swale and aids the trapping of pollutants and silt.  A common application is around parking lots, where substantial automotive pollution is collected by the paving and then flushed by rain.  Mr. Rollins indicated that from Lancaster Road, there would be an eleven-foot drop.  The parking area would be screened from Lancaster Road and the bioswale would not be visible and would help break up the building massing.  Vice Mayor Herman asked about the impact of filling-in the flood plain.  Planner Terry indicated that filling-in the flood plain was acceptable as long as compensation or mitigation was made elsewhere on site.

Vice Mayor Herman asked if the various roof pitches accommodated dormers.  Mr. Lucks indicated that the building designs shown on these plans did not represent actual building designs.  Mr. Rollins indicated that specific building design plans would be provided and approved later in the process.

Councilmember Barsky asked what would happen to the parking area for the existing Shurtz building.  Mr. Rollins indicated that the parking lot would be maintained and was included in the overall parking count of twenty to thirty spaces.  Metropolitan Partners had not determined how the Shurtz building would be addressed as of this date.  Vice Mayor Herman expressed his support for removing or drastically altering the building.  Mayor Hartfield asked if the 117 parking spaces included the Shurtz parking.  Planner Terry responded that the 117 spaces did not include the Shurtz parking spaces.  Councilmember McGowan asked if there would be enough parking.  Mr. Rollins indicated that through the rental process some parking challenges could be mitigated through day versus evening tenants. 

Mayor Hartfield indicated that she was concerned that the buildings were not two-story in design.  Two story buildings would allow for more available occupancy or mixed uses.  Mr. Rollins indicated that by removing the existing storage units, Metropolitan Partners were able to design larger footprints for each building.  He also indicated that second story office were often difficult rent.  Councilmember Tegtmeyer asked if the two-story issue was not negotiable.  Mr. Rollins indicated that Metropolitan Partners’ concern was for the long term architectural and design effect; however, there were also the immediate economic drivers. 

Councilmember Mershon stated that the design tied visually into the immediate area and areas further along Main Street to Broadway.  He expressed concern regarding pedestrian interaction.  Mr. Rollins indicated that Metropolitan Partners tried to address both economic and visual esthetics, providing professional office space that visually tied into the community.  Councilmember Barsky stated that the design did a nice job in transitional into the Village.

Councilmember O’Keefe asked if some parking spaces could be designed for cars that are more compact.  Planner Terry indicated that the existing code defined the size of all parking spaces and a variance would be required to reduce the size. Mr. Lucks indicated that the bioswale area reduced the total number of spaces.  Councilmember Tegtmeyer stated that the bioswale was beneficial for not only water diversion, but also could be used to help support wildlife.

Councilmember McGowan questioned what types of tenants were being sought to move into this development.  Mr. Rollins indicated that the development was being designed for service and retail oriented tenants such as professional office, neighborhood food tenants, specialty shops or local retailers.  Councilmember Tegtmeyer asked if Metropolitan Partners would build, manage and own the development.  Mr. Rollins indicated that Mr. Lucks had a long term relationship with the Village and hoped to continue that relationship for a long time.  Mr. Lucks indicated that Metropolitan Partners had no tenants currently interested in this development.

Mayor Hartfield asked about the existing stand of trees.  Mr. Lucks indicated that they hoped to save the trees.  Mr. Rollins stated that he anticipated saving as much of the mature growth as possible.

Mr. Rollins indicated that Metropolitan Partners would take this information from this meeting tonight and finalize the design and pre-annexation agreement.

Mayor Hartfield thanked Metropolitan Partners for their presentation and indicated Council’s appreciation for their efforts.

Planner Terry indicated that the next step would be for Metropolitan Partners and the Village staff to work out the final agreements and design issues and return to Council for another work session.  Manager Holycross indicated that Council should contact staff with any concerns they might want addressed.

Questions from the audience.

John Klauder indicated that he was happy that the process was moving forward.  He was concerned about all of the parking being along his property line.  He hoped some sort of evergreen buffer could be installed.  He also expressed concerns regarding future lighting issues.

Jurgen Pape indicated that he was impressed with the architectural design of the development.  This development would certainly be a destination zone.  Mr. Pape suggested that the development design should address the pedestrian flow.  There should not be a pathway along the roadway area.  Such a design would be dangerous at the access points.  The pathway should be brought into the property.  Mr. Pape indicated that any design plan should make an attempt to be pedestrian friendly in order to adhere to the guidelines outlined in the Comprehensive Plan.

Dennis Cauchon expressed concern regarding a pedestrian pathway along the front outside edge of the property and vehicular interaction.  He felt the pathway should be behind the development.  There will not be a need for the sidewalk area along a roadway that may never be built.  Mr. Cauchon also expressed concerns regarding the environmental aspects of the development.  He indicated that the development should retain more than 75% of the stormwater run-off, 100% of the run-off should be retained.  The Village should hire a competent environmental planner to design that portion of the development.  He also suggested that the infrastructure should be reduced and make use of context sensitive design.

Dan Rogers expressed concern that the plan was not pro-downtown Village business design.  He also expressed concern about the traffic flow in that area.  The Village should complete traffic impact studies to determine how this development will impact local traffic. Councilmember Mershon indicated that a traffic plan design impact study was completed a year earlier showing traffic patterns for this development at its final build-out point.

Dave Getreu, Kiwanis President, indicated that Kiwanis was one hundred percent in favor of this development.

Council Minutes October 7, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 7, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse Councilmember O’Keefe.  Second by Councilmember Barsky.  Motion carried (6-0).

 

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:34pm

 

PUBLIC HEARING (7:35pm)

 

Ordinance No. 17-09, An Ordinance to Permit the Demolition of a Single-Story Detached Structure at 332 North Granger Street

 

Michael Carey, 332 North Granger Street, advised Council that he was requesting approval to demolish his existing garage in order to build a new garage.  He indicated that Council had the information provided to the Planning Commission.

 

Councilmember Barsky asked the location of the new garage.  Mr. Carey showed Council the location of the new garage on his site plan.

 

OLD BUSINESS

 

Ordinance No. 17-09, An Ordinance to Permit the Demolition of a Single-Story

Detached Structure at 332 North Granger Street was moved for approval by Councilmember Mershon.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember Barsky expressed Council’s appreciation for Mr. Carey’s effort to work with the Planning Commission and his neighbors to reach a mutually agreed upon plan.  Mr. Carey indicated that at times the process was trying, but was happy to have all the issues resolved.

 

Mayor Hartfield called for a roll call vote to table Ordinance No. 17-09:  Barsky – yes; McGowan – yes; Mershon – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 17-09 was adopted. 

 

NEW BUSINESS

 

           Ordinance No. 18-09, An Ordinance Providing for the Issuance of Not to Exceed $551,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes was introduced and a public hearing recommended for October 21, 2009 by Councilmember Mershon.  Second by Councilmember McGowan.

Manager Holycross indicated that the total bond amount was for $551,000 at a maximum rate of 7%.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 18-09 for October 21, 2009.

 

Resolution No. 09-52, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

 

No discussion:

 

Vote to approve Resolution No. 09-52.  Motion carried (6-0).  Resolution No. 09-52 was adopted.

 

Resolution No. 09-53, A Resolution to Authorize Portraiture Creation on the Public Sidewalk at 140 East Broadway in Front of the Business Known as Kussmaul Gallery for the Calendar Year 2009, Subject to Restrictions was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember McGowan.

 

Discussion:

Councilmember Barsky confirmed that the agreed period was from now until the end of the year.  Manager Holycross indicated in the affirmative. 

 

Councilmember Mershon asked if this type of request could be permitted under Chapter 711 of the Granville Codified Ordinances.  Manager Holycross indicated that Chapter 711 permitted individual, one-time events, not permanent or ongoing events.  Councilmember Mershon felt Chapter 711 could likely cover these requests, but would not require the liability coverage.  Councilmember Mershon suggested looking at updating Chapter 711 to include the liability coverage.  Manager Holycross indicated that staff was developing a new permit process that would include many of these aspects.

 

Councilmember McGowan requested that the map be adjusted to show a walkway through the portrait area.

 

Councilmember Mershon indicated that it might be difficult for individuals to find liability insurance.  He suggested that staff check with the Chamber to see if they were able to help provide insurance.

 

Vote to approve Resolution No. 09-50.  Motion carried (7-0).  Resolution No. 09-50 was adopted.

 

Resolution No. 09-51, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

 

No discussion.

 

Vote to approve Resolution No. 09-52.  Motion carried (6-0).  Resolution No. 09-52 was adopted.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of September 16, 2009

 

Councilmember Mershon made a motion to approve the September 16, 2009 minutes as amended.  Second by Councilmember McGowan.  Motion carried 6-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee would be meeting on Wednesday, October 14, 2009 at 7:30am.  Councilmember McGowan wanted to reiterate that due to the current economic times, he indicated that the trends showed conservatism concerning raises.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that staff would be scheduling a meeting for the end of this month.

 

Planning Commission – (O’Keefe)

As Councilmember O’Keefe was not present, Mayor Hartfield indicated that minutes from the last meeting were included in Council’s packet.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky indicated that staff had been working on finalizing the draft of the Comprehensive Plan and a public meeting was scheduled for Tuesday, October 27th at 7:00pm at the Granville Intermediate School.

Recreation Commission – (McGowan)

Councilmember McGowan reported that the 1-mil levy proposed was on the fall ballot for the Joint Recreation District.  He indicated that if the levy failed, the Rec Commission would continue to receive funding from the existing levy.  He also indicated that the Township Trustees were deciding whether to increase Rec Commission Director Lesa Miller from three-quarter time to a full-time position. 

 

Councilmember Tegtmeyer asked the reason for the difference in fees costs for the new levy of $2.32 and $30.  Councilmember McGowan indicated that residents who were paying the existing levy would see an increase in their taxes of $2.32 as they were already paying $27.68.  Residents, who were not currently being taxed, would pay a total of $30.

 

Tree & Landscape Commission (Barsky)

No report.

 

Union Cemetery (Mershon)

Councilmember Mershon reported that Denison would be hosting an historical cemetery preservation convention next summer and were looking for a presenter with experience. 

 

OTHER COUNCIL MATTERS

 

Councilmember Barsky asked if staff had heard from AEP.  Manager Holycross indicated that AEP had provided a map showing all outages for 2007, 2008, and 2009.  They will provide the length of each outage when that information was compiled.  Manager Holycross indicated that the outages were well distributed.  Councilmember Barsky requested the number and length of time for outages caused by transformer outages.  Councilmember Barsky also asked if a committee had been formed.  Manager Holycross indicated that staff was in the process of contacting Dublin and Worthington to ascertain how they worked with AEP to resolve issues.  Councilmember Tegtmeyer asked when that information would be available.  Manager Holycross indicated that it should be available for the next Council meeting.

 

Councilmember Barsky asked if the information accompanying the minutes from the leash law public forum was new information.  Manager Holycross indicated that it was not new information, but information provided to Council earlier and to the public that evening.  Manager Holycross indicated that the results of that evening were for Council to consider a leash law for the downtown business district on East Broadway.  Councilmember Mershon asked if there were only three outside members of the public that attended the meeting.  Mayor Hartfield indicated in the affirmative.  She also advised that the high school homecoming parade was also that evening and may have kept some individuals from attending.

 

Councilmember Barsky asked the status of a Licking County Building Department.  Manager Holycross indicated that he had not received any recent information.  Licking County had hoped to establish a department by the end of the year.  Licking County and the City of Newark hoped to work together so there would not be a gap in service between Newark reducing their building department and the County establishing a department.  Manager Holycross indicated that Licking County was looking at a contract service.  Councilmember Barsky requested a status update at the next Council meeting.  Councilmember Tegtmeyer expressed her concern on the impact to Granville residents.  Councilmember Mershon expressed concern about resident who would be mid-project and would not be able to finish without the necessary inspections from a potential non-existent department.  Councilmember Mershon indicated that any new department formed would need state certification and that process could be lengthy. 

 

Councilmember Mershon asked the status of the single trash hauler bids.  Manager Holycross indicated that the bid opening was scheduled for October 15th.

 

Councilmember Mershon asked about any follow-up received from the various non-profits who received funding from the Village earlier this year.  Manager Holycross indicated that he had verbally received feedback from various groups.  Councilmember Mershon requested that information be shared with Council.

 

Mayor Hartfield asked when Council would next meet with Metropolitan Partners.  Manager Holycross indicated that the staff was waiting for a response to proposals staff provided regarding the pre-annexation agreement.  He indicated that staff was also waiting from a response from the Village Bond Counselor regarding special assessments, future assessments and the possibility of a TIFF.  Staff was working quickly to bring all this information together to present to Council. 

 

Councilmember Tegtmeyer asked what a possible timeline would be regarding the adoption of a zoning code for that area.  Councilmember Mershon indicated that a zoning district would be designated when the property was annexed.  Manager Holycross indicated that the assignment of a zoning district was not part of a pre annexation agreement.  However, language was included in the agreement that would allow for a mixed-use type of district.  A petition for annexation could include a zoning district.  Councilmember Mershon indicated that the information should be as clear as possible.  Assistant Law Director King recommended that Council be careful with the language and follow proper procedure so as not to draft contract zoning, which was prohibited.

 

Clerk Prasher advised Council that the deer management program was underway with a total of twenty-three deer taken to date.

 

ADJOURNMENT (8:15pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon.  Motion carried 6-0.  Meeting adjourned.

Council Minutes September 16, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 16, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmember Mershon. Second by Vice Mayor Herman. Motion carried (6-0).

 

The minutes reflect that Councilmember Mershon arrived at 7:34pm.

 

APPROVAL OF AGENDA

Councilmember Tegtmeyer moved to approve the agenda.  Second by Councilmember McGowan.  Motion carried (7-0).   

 

CITIZEN COMMENTS (7:35 pm)

 

Hugh Price, 2356 Vista Court, Newark, addressed Council on behalf of the Granville Joint Recreation District.  Mr. Price reported to Council that the newly formed Joint Recreation District would be placing a 1-mil levy on the November ballot.  This new levy would replace the existing Granville Township 1-mil levy.  As the new Joint Recreation District was aligned with the school district, the new millage was expected to bring in an additional $110,000 annually.  Residents, who were currently levied, would continue to pay $2.48 per $100,000 home value.  Residents, who were outside the Granville Recreation Commission district, would pay $30.63 per $100,000 home value.  Mr. Price advised Council that the Joint Recreation District would continue to keep Council apprised.

 

Michelle Lerner, 234 North Pearl Street, requested that the Village consider hiring an arborist or tree specialist to provide assistance with the tree trimming this fall and in working with AEP.

 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:38pm

 

PRESENTATION

 

Mayor Hartfield introduced Doris McCarter the Director of the Service Monitoring and Enforcement department of the PUCO and Lowell Miller, Utility Specialist 2.

 

Mr. Miller presented a PowerPoint presentation to Council outlining the role the PUCO has regarding tree clearance.  Mr. Miller advised that the PUCO mission, regarding tree clearance, was to insure all residential and business consumers access to adequate, safe, and reliable utility service at fair prices, while facilitating an environment that provides significant choices.

 

Mr. Lowell indicated that in recent years, the PUCO had been in Granville due to address the 2004 ice storm and the wind damage from Hurricane Ike in 2008.  He indicated that the PUCO had four field investigators that look for issues involving trees throughout the state.  That information was forwarded to the various utility providers.  The Ohio Revised Code authorized the PUCO under Section 4901 to promote safe, reliable service to consumers and the public and to provide minimum standards for uniform and reasonable practices.  The tree clearance policy was outlined under Section 4901:1-10-02 (the S rules) that allows the PUCO the authority to insure that the utilities have tree clearance policies.

 

 Mr. Miller indicated that another aspect of the Code Section 4901:1-10-11, referred to as Rule 11, requires the utilities to report their 8% worst circuits.  The PUCO was required to monitor and enforce remediation for that 8% worst performing circuits.  The PUCO required each utility to provide an Action Plan to outline how that circuit will be removed from the worst performing list.

 

Mr. Miller also discussed Section 4901:1-10-27, which required the PUCO to insure that each electric company establish, provide, maintain policies, procedures and schedules for the inspection, maintenance, repair and replacement of distribution circuits and equipment.  Mr. Lowell indicated that policies and schedules must be provided for seven specific areas.  Each utility provides their procedures and plan for PUCO review and determine if the plans were sufficient.  Due to a revision in the rules, each utility had to provide all new plans and procedures on September 14, 2009, which will be reviewed within the next forty-five days.

 

Mayor Hartfield introduced AEP representative Ronald Winrod, Manager of Distribution Systems in the Newark District.

 

Mr. Winrod indicated that AEP was willing to work with both the Village and individual residents to insure the upcoming tree line clearance program runs smoothly.  Mr. Winrod indicated that there were three separate circuits that provide electricity to the Granville area:  the Granville Granville circuit, the South Granville Rural circuit, and the Granville Commercial circuit.  All tree trimming for the Granville Granville circuit had been completed.  Mr. Winrod indicated that trimming for the South Granville Rural and Granville Commercial circuits would begin in about six weeks.  Both of these circuits were in the 8% worst performing circuits.  Mr. Winrod provided Council with information regarding those circuits’ performance.  He indicated that 65% of the total outage minutes in the Commercial circuit were tree related, while 40% of the total outage minutes on the Rural circuit were tree related.  Mr. Winrod indicated that the majority of the outages on these circuits were tree related.  He indicated that AEP intended to tree back the growth that had occurred since 2004, the last trimming cycle.  Mr. Winrod indicated that general line clearance was ten feet, but depending on the tree species, clearance could be fifteen to twenty feet of clearance.  AEP trims trees to allow for future growth.  He indicated that it will take AEP five to six years to get back to a four year trimming cycle. 

 

Mr. Winrod indicated that AEP policy was to contact any municipality or private property owner prior to beginning any trimming process.  Residents are contacted by door hanger or personally.  AEP also implements a phone blast system that contacts local residents to advising them of upcoming tree trimming.

 

Councilmember Barsky asked if AEP had record of the areas (specific addresses) where the tree related outrages occurred.  Are they typically the same tree or multiple trees?  Mr. Winrod indicated that AEP had specific addresses where outages occurred.  He also indicated that the outages were not generally due to the same tree.

 

Councilmember Barsky asked about the trimming of the trees along South Main Street.  Mr. Winrod indicated that those trees were trimmed due to a work order to replace four poles due to clearance issues for communication cables.

 

Vice Mayor Herman thanked both the PUCO and AEP for their willingness to come to this Council meeting.  Vice Mayor Herman asked Mr. Winrod what caused the tree-related outages.  Mr. Winrod indicated that these events were tree caused either by branches falling onto lines to a large tree falling on a line.  Vice Mayor Herman asked if failures were caused by outdated equipment and if the equipment were updated would the trees need to be trimmed so severely.  Mr. Winrod indicated that there was certainly outages resulting from overloaded and older equipment; however, the outages resulting in the 65% and 40% outages were not caused by equipment failure.  The trimming was needed for wire clearance, not an issue related to equipment.  AEP will be fixing the 35% of outage problems caused by equipment, but that would still not remove that circuit from the 8% list.

 

Councilmember Tegtmeyer asked what caused the 60% outages on the Rural circuit.  Mr. Winrod indicated those outages were caused by equipment failure, vehicle accidents and animal disruption.

 

Vice Mayor Herman asked Mr. Miller about the number of field inspectors for the PUCO.  He asked if four inspectors was an adequate number of inspectors.  Ms. McCarter indicated that the inspector’s job was to evaluate and assess the State.  She indicated that inspectors were able to visit everywhere in the State every three years.  Vice Mayor Herman asked that last time someone completed an assessment in Granville.  Mr. Lowell indicated that he had completed an assessment of Granville on occasions.  He was also here during the ice storm and was here to meet with Mr. Bellman three weeks ago.  Vice Mayor Herman asked if in the inspections, had anyone ever advised a utility that they over trimmed.  Mr. Lowell indicated that he had never advised anyone on an over trim.

 

Councilmember Tegtmeyer asked if the PUCO offered an opportunity for public comment regarding the utility plans of action regarding tree clearance.  Ms. McCarter explained that the 8% plans of action from the utility companies provide an explanation for why the outages occurred and how the company would remediate those issues.  Public input was never a part of the process.  Communities were generally happy to resolve outage issues.  The PUCO works to maintain service quality and assure standards.  On occasion, the PUCO has work with communities to resolve very specific issues, but not on a communitywide basis.  Councilmember Tegtmeyer indicated that she would like to see a more proactive approach to maintain and improve utility service and maintain the trees.  She asked if there was a way to achieve this goal. 

 

Councilmember Barsky commented that this discussion had taken place several times in the past with the Village wanting to be proactive, but nothing happened.  She indicated that the issue had been stonewalled with no progress made.  The issue has not been resolved.  Councilmember Barsky asked if Council could receive a record of the distribution of outages with minutes per outage.  Mr. Winrod indicated that he would put something together.

 

Vice Mayor Herman asked the PUCO what criteria was used to determine the standards to approve action plans such as what was adequate, uniform or standard.  Mr. Miller indicated that these standards were based on state as well as national industry guidelines.  Ms. McCarter indicated that the PUCO’s role was to maintain service.  Vice Mayor Herman asked “At what cost?  Where is the balance?”  Mr. Lowell indicated that the industry determined that a four-year trim rotation was the most cost effective standard.  A two-year trim would impact the trees less, but would cost the utility company more money, which would be recovered by increased costs to the consumer.  

 

Mayor Hartfield asked if the method of trimming using a ten-foot minimum trim and the severe trimming shown in the information provided by AEP had always been the standard.  Mr. Winrod indicated that the method now used dated back to 2000 or 2001.  Councilmember Barsky asked why that method was used.   A lineman in the audience responded that the trimming method allowed the bucket trucks improved access to the lines and poles.  Mr. Winrod added this method was also used to maintain the cost.  Mayor Hartfield asked if the municipalities could trim the trees in addition to AEP’s trim.  Service Director Hopkins responded that by law, the Village tree trimmers were not allowed within ten feet of a live wire based on OSHA standards.

 

Councilmember Barsky asked what compromises or options were available to the Village.  Were there options other than burying lines underground?  Are there other communities that experience this same issue.  Mr. Winrod indicated that there were hurdles to overcome in spot picking locations to burying utility lines including engineering issues, cost issues and potential damage to tree root systems.  AEP could provide cost estimation information.  Councilmember Barsky indicated that she would prefer an independent consultant to determine potential costs and possible solutions as utility companies nationwide have not done things that should have been done through the years.

 

Councilmember Mershon indicated that wanted to disassociate himself from Councilmember Barsky’s comments.  He indicated his appreciation for the AEP and the PUCO’s appearance at the Council meeting.  Councilmember Mershon indicated that there seemed to be long-term and short-term issues.  In the short-term, the Village should identify any specific issues regarding trees and discuss those issues with AEP.  Regarding long-term issues, Council needed to develop a consensus as to how the Village should proceed regarding burying lines and planting trees.  Vice Mayor Herman indicated that tonight’s process was moving toward that goal by determining the parameters. 

 

Councilmember O’Keefe asked about Ms. Lerner’s suggestion of using an arborist.  Service Director Hopkins indicated that both AEP and Asplundh have ISA arborist on site.  Those individuals will agree that the worst thing to do to a tree to top a tree.  The best suggestion was to start over, remove the trees and plant the right trees in the right spot.  He indicated that the trees on South Main Street were tall growing oaks that should never have been planted.  They manner in which those trees were just trimmed was the same as they were trimmed in 2004.  Mr. Winrod agreed and indicated that suggestion would also be the most economical.

 

Councilmember Tegtmeyer indicated that the Village was not sure what we wanted.  She suggested that perhaps the Village, AEP and the PUCO could develop a thoughtful plan of action using appropriate data on a block-by-block approach.  Vice Mayor Herman asked if the PUCO would be willing to help develop a more balanced approach to tree trimming.  Ms. McCarter indicated her willingness to participate.  She indicated that the PUCO worked with AEP on a specific issue in Worthington regarding a grove on ancient oaks.  Mayor Hartfield asked if AEP had some type of format they used in the past.  Mr. Winrod indicated that most likely, a committee was formed and AEP was at the table.

 

Mr. Miller indicated that AEP had made attempts to mitigate trimming and service issues in Granville by installing taller poles and Hendrix cable.  Mr. Winrod indicated that there were other issues involved in servicing Hendrix cable including extended repair time and more severe trimming during servicing.  He also indicated that the difference in trimming a tree around Hendrix cable was two feet.

 

Mayor Hartfield asked if there was still time for discussion between now and the next trimming cycle.  Mr. Winrod indicated that trimming would begin around the end of October.  The time to discuss serious solutions would be for the next cutting cycle.  Vice Mayor Herman indicated that the purpose of the discussion would not cause any change.  Ms. McCarter indicated that the discussions with Worthington were multi-month discussions. 

 

An audience member asked why Council did not pursue this issue four years ago when it was discussed.  Councilmember O’Keefe responded that Council was learning.

 

Councilmember Mershon asked if burying power lines protected the Village against outages caused elsewhere in the system.  Mr. Winrod indicated that lines could go down throughout the system causing outages even with buries lines.

 

Councilmember Mershon suggested that work needed to be done at the Village level to determine if lines should be buried, which lines, how the Village would pay for that service, formalize a tree replacement plan and/or planting plan.  Councilmember Barsky indicated that the Tree & Landscape Commission had been planting smaller trees under lines as trees have needed replacement.  Councilmember Barsky commented that all of the data needs to be in one place including the outages, where they occurred, the number of minutes, the trees involved and type of tree.  Councilmember Barsky stated that she anticipated that AEP would come in and cut the trees again this time without an organized plan.  She hoped that AEP would not cut past the 2004 cut line. 

 

Mayor Hartfield asked if staff could contact the other communities to determine how they were able to work with AEP.  Mr. Winrod indicated that he would prepare a map showing tree related outages for 2008.  Councilmember Mershon suggested that residents or Councilmember contact with any issues involving specific trees to be trimmed this winter. 

 

Mr. Dan Bellman asked if AEP if they had a tree-trimming plan to show how each tree will be trimmed in the Village.  Mr. Winrod indicated that there would not be an individualized tree-trim plan.  Asplundh uses general trimming guidelines based on their experience, the type of tree and its rate of growth based on AEP standards. 

 

Mr. Cauchon asked the per mile basis tree-trimming cost.  Mr. Winrod indicated that the cost to trim Granville’s two circuits was $300,000.  It would cost about $50,000,000 to burying all of Granville’s power lines, about $1,000,000 per mile.  

 

Mr. Cauchon asked if AEP could certify Village staff to trim trees in the Village.  Mr. Winrod indicated that AEP would entertain the idea.  Mr. Wernet asked if the Village could hire Asplundh to trim the trees on the off years.  Mr. Winrod answered in the affirmative.  Service Director Hopkins indicated that even with Village staff trimming, the trees would still need to be topped, which would be just as devastating to the trees.  It would also require full-time trimming crews to maintain all of the trees. 

 

AEP representative suggested that the committee look at tree impact to the three main feeder lines first when addressing this issue.

 

Councilmember McGowan if trees were identified that needed to be removed would staff make sure those trees were taken out.  Manager Holycross indicated in the affirmative.

 

Mayor Hartfield thanked everyone for their participation.

 

OLD BUSINESS

 

There was no old business.

 

NEW BUSINESS

 

Resolution No. 09-49, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember McGowan.

 

Discussion:

Mayor Hartfield confirmed that this legislation was part of an annual housekeeping process.  Manager Holycross indicated in the affirmative. 

 

Councilmember Tegtmeyer asked if the rates changed at any time in the recent past and if Council can effect a rate change.  Manager Holycross indicated that the rates had not changed for several years and the language in the tax rate statute determined how those tax dollars were dispersed.  Councilmember Mershon indicated that the appropriate from the tax could change if an entity gave up their portion.  The only way to effect a rate change would be to change the millage.

 

Vote to approve Resolution No. 09-49.  Motion carried (7-0).  Resolution No. 09-49 was adopted.

 

Resolution No. 09-50, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

 

No discussion.

 

Vote to approve Resolution No. 09-50.  Motion carried (7-0).  Resolution No. 09-50 was adopted.

 

Resolution No. 09-51, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

 

No discussion.

 

Vote to approve Resolution No. 09-51.  Motion carried (7-0).  Resolution No. 09-51 was adopted.

 

Ordinance No. 17-09, An Ordinance to Permit the Demolition of a Single-Story Detached Structure at 332 North Granger Street was introduced and a public hearing recommended for October 7, 2009 by Councilmember O’Keefe.  Second by Vice Mayor Herman

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 17-09 for October 7, 2009.

 

Councilmember Mershon asked if this ordinance was the first ordinance requiring a bond.  Manager Holycross indicated that it was not the first, that a bond was also required for Facklers Country Gardens’ demolition.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of September 2, 2009

 

Councilmember Tegtmeyer made a motion to approve the September 2, 2009 minutes as amended.  Second by Councilmember Mershon.  Motion carried 7-0.

 

MAYOR’S COURT REPORT – August

 

The Mayor’s Court Report for the month of August was presented for review.

 

Councilmember Barsky moved to accept the August Mayor’s Court report.  Second by Councilmember McGowan.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – August

 

The Manager’s Report for the month of August was presented for review.       

 

Councilmember Tegtmeyer asked what the 6.5% total for the year represented on the income tax report.  Manager Holycross indicated that the percentage was incorrect.  The percentage was to reflect the difference in the total annual revenue from the previous year, which was not 6.5%.  Councilmember Mershon asked if staff was projecting a 6.5% increase in Village revenue.  Manager Holycross indicated that the bar chart accurately reflected the anticipated annual revenue.  Manger Holycross indicated he would check the formula regarding the 6.5% computation.

 

Councilmember McGowan moved to accept the August Monthly Manager’s Report   Second by Councilmember Mershon.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the minutes from the last EFP Committee meeting were included in Council’s packet.  The Committee heard a presentation from the Granville Area Chamber of Commerce seeking support for the formation of a welcome center.  The EFP Committee would be meeting again to discuss the issue further as soon as an updated business plan was submitted by the Chamber.

 

Councilmember Tegtmeyer reported that Assistant Manager Roberts had asked the Committee for a recommendation regarding the funding of non-profits in 2010 and financial support for the biannual Great Granville Picnic, which would not receive financial support from private sponsors as in past years.  Councilmember Mershon indicated that he would not support any financial support for non-profits that did not provide a deliverable service or function that the Village would normally provide.  Councilmember O’Keefe stated that if Council would be providing financial assistance to non-profits in 2010, applications from non-profits should be reviewed and considered prior to the budget process.

 

Councilmember Mershon asked the status of the collective bargaining contracts.  Mayor Hartfield indicated that the Committee had no new information.

 

Councilmember Tegtmeyer also indicated that the Committee discussed providing wireless internet service to the community.  Manager Holycross indicated that staff was in the process meeting with service providers to review the feasibility. 

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember O’Keefe reported that there would be a public forum on Wednesday, September 23rd at 7:00pm in Council Chambers to discuss the leash law and animals at-large.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were several applications approving window and door replacements.  The application for a garage demolition and replacement was also approved.  Mayor Hartfield asked if the adjoining neighbors were happy with the new garage design for that application.  Councilmember O’Keefe indicated that the neighbors were happy with the new design and expressed their support for the project.  Councilmember O’Keefe reported that a new historical marker would be added to the lower campus of Denison University in front of Burke Hall to recognize the Female College.  Ross’ Granville Market was also approved to build a garage in the back parking lot area.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that Rec Commission fall programming was underway and the Rec Commission was in support of the 1-mil levy proposed for the fall ballot for the Joint Recreation District.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that minutes from the last meetings were included in Council’s packet.  The Tree & Landscape Commission expressed concerns regarding the proposed tree trimming by AEP for the last eight years. 

 

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the Ohio Paranormal Society would be spending a night in the Union Cemetery.

 

OTHER COUNCIL MATTERS

 

Councilmember Barsky advised Council that the Comprehensive Plan Steering Committee had scheduled a public hearing to review the updated comprehensive plan for Tuesday, October 27th at 7:00pm at the Granville Intermediate School.

 

Councilmember O’Keefe commented that she would like to review information regarding November ballot Issue 2 from the opposing viewpoint after reading information provided to Council from the Ohio Farm Bureau.

 

ADJOURNMENT (9:45pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember O’Keefe.  Motion carried 7-0.  Meeting adjourned.

Council Minutes September 2, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 2, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse Councilmembers Barsky and McGowan. Second by Councilmember O’Keefe. Motion carried (5-0).

 

APPROVAL OF AGENDA

Councilmember Mershon moved to approve the agenda. Second by Councilmember Tegtmeyer. Motion carried (5-0).   

 

CITIZENS’ COMMENTS (7:35 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizens’ Comments. ( 7:35pm)

 

PUBLIC HEARING

 

Ordinance No. 16-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses

 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 16-09.

 

OLD BUSINESS

 

Ordinance No. 16-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses

 

Discussion:

 

Manager Holycross indicated that Assistant Manager Roberts and Service Director Hopkins were available to answer any questions.

 

Councilmember O’Keefe asked if the price of asphalt was down. Service Director Hopkins indicated that asphalt prices had remained low throughout this year, possibly due to the economy. Bid prices had generally been low throughout 2009.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 16-09: Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Motion carried (5-0). Ordinance No. 16-09 was adopted.

 

NEW BUSINESS

 

Resolution No. 09-47, A Resolution to Award the Contract for the Resurfacing of Public Pathways, as per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember Mershon. Second by Vice Mayor Herman.

 

Discussion:

Councilmember Tegtmeyer asked how soon the resurfacing project could begin. Service Director Hopkins indicated that he hoped the project could begin as soon as possible. Service Department crews had cleaned the edges of the pathways and sealed all cracks. Service Director Hopkins would contact the contractor to determine how soon the project could begin.

 

Vote to approve Resolution No. 09-47.  Motion carried (5-0). Resolution No. 09-47 was adopted.

 

Resolution No. 09-48, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Mershon.

 

No discussion:

 

Vote to approve Resolution No. 09-48.  Motion carried (5-0). Resolution No. 09-48 was adopted.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 19, 2009

 

Councilmember Mershon made a motion to approve the August 19, 2009 minutes as amended. Second by Councilmember O’Keefe. Motion carried 5-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)  

The EFP Committee’s next meeting was scheduled for Wednesday, September 9, 2009 at 8:00am.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that she attended a Grantmakers Forum on behalf of the Foundation. This forum focused on funding for basic needs. She indicated that she could provide information or materials to anyone who was interested.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that a meeting may need to be scheduled, but he would keep the Committee posted. Councilmember O’Keefe indicated that the Pathway Advisory Committee would be submitting their final recommendation following their next meeting on September 17th.

 

Planning Commission – (O’Keefe)

No report.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

No report.

 

Tree & Landscape Commission (Barsky)

No report. 

 

Union Cemetery (Mershon)

No report.

 

OTHER COUNCIL MATTERS

 

Councilmember O’Keefe reported to Council that a public forum was planned for Wednesday, September 23rd at 7:00pm to discuss the issues of animals running at-large, the proposed leash law and animal waste.

 

Councilmember Mershon advised that he observed plasticized recycling containers while visiting Lakeside, Ohio. This type of container might be a possible option for the Village. Service Director Hopkins indicated that he would check into this type of container.

 

ADJOURNMENT (7:46pm)

 

Vice Mayor Herman moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 5-0. Meeting adjourned.

Council Minutes August 19, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 19, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Assistant Law Director King.

 

Councilmember Tegtmeyer made a motion to excuse Vice Mayor Herman and Councilmember Barsky.  Second by Councilmember O’Keefe.  Motion carried (5-0).

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Mershon.  Motion carried (5-0).   

 

CITIZEN COMMENTS (7:35 pm)

 

Dennis Cauchon, 327 East Broadway, questioned Ordinance No. 16-09 regarding why the Village was paying for the resurfacing of the pathway along the eastern portion of Jones Road.  He felt the homeowners should pay for the resurfacing.

 

Mr. Cauchon also presented an issued on behalf of Dan Bellman, who was unable to attend the meeting.  Mr. Bellman was concerned about the upcoming tree trimming by Asplundh this fall.  Mr. Bellman indicated that he had spoken with AEP and Service Director Terry Hopkins regarding the change in AEP’s tree trimming plan.  AEP intended to trim trees at a five-year level versus a three-year level, as had been done in the past.  Mr. Bellman encouraged Council to address this issue and not take the word of AEP that it had the authority to proceed onto private or publically owned property.  Manager Holycross indicated that he was aware that Asplundh would be in the Village trimming this fall.  He also indicated that a representative of AEP had already addressed the Tree and Landscape Commission. 

 

Councilmember Mershon clarified that the pathway Mr. Cauchon was initially describing was the one along Jones Road that was built by the developer.

 

OLD BUSINESS

 

There was no old business.

 

NEW BUSINESS

 

Resolution No. 09-45, A Resolution to Recognize the Accomplishments of the Granville High School Envirothon Team was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Tegtmeyer introduced the 2009 Granville High School Envirothon Team and Coach.  She introduced Cory Becher, Dillon Clouse, Scott Comisford, Cody Hall, Zach Prouty, and Coach Jim Reding.  Councilmember Tegtmeyer asked Coach Reding to speak on behalf of the team.

 

Coach Reding explained that one member of the team, Cory Becher, was not present, as he had already left for college.  Coach Reding thanked Council for their generosity in recognizing the team and expressed the team’s appreciation.

 

Coach Reding explained that this team had been working together for the past two years.  The team qualified for the State competition in 2008.  During the past year, the team worked very hard.  They were able to qualify for the State competition again and win sizably against a team that had won the State competition for the past four years.  The team placed first in the soil and forestry categories and second for their overall presentation.

 

Coach Reding described the Envirothon as a program designed to stimulate, reinforce and enhance interest in the environment and natural resources.  Each student was tested on their knowledge of soils, land use, forestry, wildlife, aquatic ecology and other current environmental issues.  The emphasis of this program was on application and problem solving, not memorization. 

 

As State of Ohio winners, the team was invited to compete in the national North American Canon Envirothon held at the University of North Carolina in Asheville, North Carolina, where the team finished twenty-first out of fifty-two teams.  The team scored in the top eight in presentation.

 

Coach Reding expressed appreciation on behalf of the team members.  He indicated how well and hard they had worked together.  He also indicated that they had left a legacy behind at the high school by encouraging interest in the Envirothon and the environmental science department.  Coach Reding also explained that four of the five-team members were planning to pursue environmental based careers, with hopes of convincing the fifth member to pursue a career in environmental law.

 

The Council congratulated the team on their well-earned success.  Mayor Hartfield read Resolution No. 09-45 and presented each team member and the coach a copy of the signed resolution.

 

Councilmember O’Keefe asked if the team could explore environmental issues in the Village.  Coach Reding responded that several students had worked on various Village issues in the past such as recycling in the downtown area and wetland renewal at Dawes Arboretum. 

 

Councilmember Tegtmeyer informed Council that Mr. Reding created a community garden using property located next to the elementary and high school buildings and sold produce daily this summer from the high school from 8:00 to 10:00am.  Food, that is not purchased, was donated to the Food Pantry Network of Licking County.

 

Vote to approve Resolution No. 09-45.  Motion carried (5-0).  Resolution No. 09-45 was adopted.

 

Resolution No. 09-46, A Resolution to Designate the Clerk of Council on Behalf of the Village Council to Attend the Required Trainings Related to Public Records Laws and Sunshine Laws was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember Mershon stated that all Councilmembers should attend this training to encourage and insure transparency in government. 

 

Vote to approve Resolution No. 09-46.  Motion carried (4-1).  Resolution No. 09-46 was adopted.

 

Ordinance No. 16-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses was introduced and a public hearing recommended for September 2, 2009 by Councilmember O’Keefe.  Second by Councilmember Tegtmeyer.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 16-09 for September 2, 2009

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of August 5, 2009

 

Councilmember Tegtmeyer made a motion to approve the August 5, 2009 minutes.  Second by Councilmember O’Keefe.  Motion carried 5-0.

 

MAYOR’S COURT REPORT – July

 

The Mayor’s Court Report for the month of July was presented for review.

 

Councilmember O’Keefe questioned why citations and speeding tickets were down.  Manager Holycross indicated that radar details had remained consistent with previous months, so perhaps overall speed was down. 

 

Councilmember O’Keefe moved to accept the July Mayor’s Court report.  Second by Councilmember Tegtmeyer.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – July

 

The Manager’s Report for the month of July was presented for review.           

 

Councilmember McGowan questioned the two or three felony arrests during the past month.  He asked the nature of the felonies.  Manager Holycross indicated that he could not recall.  Mayor Hartfield indicated that the offenses could have been related to possible thefts 

 

Councilmember McGowan moved to accept the July Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)  

The Committee stated a meeting would be scheduled for September.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Board attended a retreat recently.  The Board discussed the direction the Foundation should head, but there was no formal action taken.  The next meeting will be in the next several months.  The Foundation will be soliciting contributions in the next several weeks.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were three applications reviewed during the last meeting.  An application for a generator was approved.  The Franks/Rogers application for a change of use, which was remanded back to the Planning Commission by Council, was withdrawn by the applicants.  An application for the demolition of a garage to rebuild a new garage was tabled.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

No report.

 

Tree & Landscape Commission (Barsky)

No report. 

 

Union Cemetery (Mershon)

No report.

 

OTHER COUNCIL MATTERS

 

Councilmember Mershon asked about the recycling receptacle located on the north side of the sidewalk on Broadway.  He wondered if only recyclables were dropped into that container and if staff sorted the garbage from the recyclables.  Manager Holycross advised that the container was generally used for garbage.  Councilmember Mershon suggested selecting a receptacle that is different from the other containers as the recycling bin.

 

Councilmember Mershon also reported that Greg Ross of Granville Market had expressed concern regarding the safety of children crossing the Market’s driveway to access the pedestrian bridge when completed.  He wondered if Village staff had considered safety measures such as signage, markings, or a stop for pedestrian traffic.  Mayor Hartfield suggested using the thermoplastic decorative crosswalks.  Councilmember Mershon wanted Council to be proactive in addressing this issue.

 

ADJOURNMENT (8:06pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember O’Keefe.  Motion carried 5-0.  Meeting adjourned.

Council Minutes August 5, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 5, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman.  Motion carried (7-0).   

 

Discussion:

 

CITIZEN COMMENTS (7:35 pm)

 

Dan Bellman, 310 Summit Street, questioned the aggressive removal of tree limbs by Asplundh along the roadways.  He suggested that Council look into burying electrical lines underground.  Mr. Bellman discussed the available technology to bore under roadways.  He suggested that Council check pricing again for burying electrical lines.  Mr. Bellman thought that Broadway and the North Pearl Street areas might be feasible for this type of technology.

 

Fred Ashbaugh, 121 North Pearl Street, advised Council of potential problems with the proposed single trash hauler guidelines.  He suggested that Council look at several criteria including:

  • ·        Extended office hours to report missed trash collection
  • ·        Issues involving common household trash versus contractor trash
  • ·        Buying out existing annual collection contracts
  • ·        Offering an option that does not include recycling
  • ·        Issues involving residents who do not need trash collection
  • ·        Addressing Chapter 715 of the Village Codified Ordinances

 

Sharon Sellitto, 215 South Cherry Street, complained about Council making the Village undemocratic by attempting to fix things that were not broke.  She indicated her opposition of the proposed leash law as the Village currently had a dogs at-large law and a law regarding dog bites.  Ms. Sellitto also expressed her opposition to the traffic calming policy, as it would only add additional rules to the Village.

 

Mayor Hartfield closed Citizens Comments at 7:48pm.

 

 

 

PUBLIC COMMENT REGARDING A PROPOSED SINGLE TRASH HAULER (7:49pm)

 

            Anne Miller-Cohen, 332 Glyn Tawel Drive, indicated her opposition to a single trash hauler system.  She indicated her preference for her current trash hauler.  Ms. Miller-Cohen felt that the existing system provided competition among the trash haulers, which was more advantageous for the residents.

 

            Dan Bellman, 310 Summit Street, indicated that he also supported competition among the various trash haulers.  He encouraged Council to check prices between the existing haulers.  Mr. Bellman also felt that if the Village went with a single trash hauler, it could knock out smaller providers.  He also expressed his opposition to mandatory recycling.

 

Mayor Hartfield closed public comment regarding a proposed single trash hauler at 7:51pm.

 

PUBLIC COMMENT REGARDING A PROPOSED TRAFFIC CALMING MEASURES (7:51pm)

 

As no one appeared to speak, Mayor Hartfield closed public comment regarding traffic calming measures at 7:52pm.

 

PUBLIC HEARING (7:53pm)

 

Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law

 

Mary Malcuit, 526 West Broadway, expressed her support for the proposed leash law.  She appropriated Council’s pro-active stance, which would allow for individual personal comfort when approached by an animal.  She questioned if the existing law, 505.01, included cats as well as dogs.  Mrs. Malcuit complained of cats defecating in her garden and killing birds.  She also encouraged Council to advise residents that pet owners were responsible for cleaning-up after their pets.  She especially wanted this information provided to new residents.

 

            Robin Feil, 229 South Cherry Street, indicated her support for the leash law.  As a local runner, she described to Council four separate incidents of dogs charging her while she was running.  Mrs. Feil advised that the existing dog requiring dogs to be under control was not effective and did nothing to help prevent incidents.  The leash law would help address non-responsible owners.  Mrs. Feil indicated that many responsible owners already leash their dogs.  This law would benefit the general public.

 

            Julie Fudge Smith, 332 West Elm Street, spoke as the owner of A Positive Connection, a dog training, temperament testing, and pet sitting business.  Ms. Smith indicated her opposition to this proposed ordinance.  She advised that this ordinance would only serve to punish responsible dog owners and do nothing to better control the dogs of irresponsible owners. Irresponsible people will continue to be irresponsible with or without a leash ordinance.  She cited that Granville Sentinel article, which stated only three dog bites had been reported during the past five years and those dogs were on a leash.  Ms. Smith quoted statistics that showed an increase likelihood of an incident while a dog was on lead than off.  Ms. Smith suggested that Council was attempting to manage a problem that did not exist.  If there were concerns, the existing law addressed those concerns.  Perhaps the solution was to work toward better compliance.

 

            Edith Shore, 128 West Maple Street, expressed her support for the law.  She advised that a former neighbor let their dog bit individuals on three separate occasions without addressing the problem.  Ms. Shore also expressed her concerns about dog owners allowing their pets to use neighbor’s yards as a bathroom.

 

            Dan Bellman, 310 Summit Street, asked that Council reconsider this legislation, as the standard was not black or white.  He indicated his opposition to a leash law.  Mr. Bellman indicated that laws already existed for animals at-large, animals not under control and defecation issues.

 

            Sharon Sellitto, 215 South Cherry Street, indicated her opposition to replacing the dog at-large law with a leash law.  Manager Holycross indicated that the leash law would be in addition to the dog at-large law.

 

            Bob Malcuit, 526 West Broadway, expressed his support for the leash law.  He felt it would make the community safer and enhance dog control issues in general.  Mr. Malcuit also wanted Council to deal with the issue of cats at-large.  Councilmember McGowan advised Mr. Malcuit that the existing laws covers all animals at-large.

 

Ordinance No. 15-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses          

 

Assistant Manager Roberts advised Council that this ordinance was to handle housekeeping issues involving the receipt of additional FEMA funds, administrative issues and to build an enclosure around the sludge lagoon.

 

Mayor Hartfield closed the public hearing at 8:18pm. 

 

OLD BUSINESS

 

Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law

 

Discussion:

Councilmember Tegtmeyer stated that perhaps this legislation was misdirected.  The problems highlighted through public comment seem to focus more on animals at-large and irresponsible owners.  Perhaps the focus should be on enhanced enforcement.  Incidents can happen even when dogs were leashed.  Councilmember Tegtmeyer advocated for solutions that are more effective.

 

Vice Mayor Herman agreed with Councilmember Tegtmeyer.  He was not in support of a leash law.  There was not a need and this law would not solve the problems discussed during public comment.  Vice Mayor Herman suggested that specific problems needed to be identified and then addressed.

 

Councilmember O’Keefe indicated that she was in support of the legislation.  The law targeted public areas.  The law would provide for greater control of an animal, provide comfort to individuals who may be frightened of dogs, and encourage general responsibility from pet owners.  Councilmember O’Keefe asked Manager Holycross if the statistics quoted in the Granville Sentinel were correct.  Manager Holycross indicated that the actual number of dog bite incidents over five years was fifteen.

 

Mayor Hartfield stated that a new law might not address the issues expressed by the residents or the issues that she has seen in court.  The issue needing to be addressed was irresponsible dog owners. 

 

Councilmember McGowan suggested that the legislation be tabled.  He also suggested that Council seek more input from local residents.  Councilmember McGowan did add that the TJ Evans Bike Trail required dogs to be on a leash.  He indicated his support toward the improvement of the overall community.

 

Councilmember Mershon suggested getting more citizen involvement and seeking their recommendations to deal with the issues discussed earlier.  Councilmember O’Keefe suggested an ad hoc committee.  Councilmember Barsky also suggested extending the time to more effective address the issues.

 

Councilmember O’Keefe moved to table Ordinance No. 13-09.  Second by Councilmember Barsky. 

 

Mayor Hartfield called for a roll call vote to table Ordinance No. 13-09:  Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 13-09 was tabled. 

 

Council recommended that a committee be formed to address the issues brought forward by Village residents regarding animals at-large, including cats and better enforcement of the existing code.  Councilmember O’Keefe asked if statistic were available on the effectiveness of leash laws.  Manager Holycross indicated that staff would research that issue.

 

Ordinance No. 15-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses was moved for approval by Councilmember Tegtmeyer.  Second by Councilmember O’Keefe.

 

 

 

Discussion:

Councilmember Barsky advised that a verb needed to be added to part b of the third Whereas following Mayor’s Court.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 15-09:  McGowan – yes; Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 15-09 was adopted.

 

Resolution No. 09-38, A Resolution to Establish a Traffic Calming Policy and Program for the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Mershon.

 

Discussion:

Councilmember Barsky questioned why a traffic calming policy was initiated.  Mayor Hartfield indicated that during her tenure on the Lights, Street/Sidewalks, Safety and Utilities Committee, the Committee received numerous requests for traffic calming.  The Committee wanted parameters or guidelines to review and evaluate resident’s requests.  Manager Holycross indicated that the Village had received requests from neighborhoods, but those requests had been handled.  It would have been helpful to have a policy in place that outlined to residents how those types of decisions were evaluated and addressed.  Traffic engineer Doyle Clear recommended that the Village put a policy in place and provided a suggested policy to use a formal tool.  Service Director Hopkins indicated that random requests do come in throughout the year.  Vice Mayor Herman suggested that the proposed policy could be used informally.  Councilmember Mershon supported Vice Mayor Herman’s suggestion.  He indicated that a legislative policy was not necessary, that staff could use the guidelines as needed.

 

Vice Mayor Herman moved to withdraw Resolution No. 09-38.  Second by Councilmember McGowan.  Motion carried (7-0).  Resolution No. 09-38 was withdrawn.  Council recommended that staff use the traffic calming policy as a guideline to evaluate resident requests.

 

NEW BUSINESS

 

Resolution No. 09-41, A Resolution to Authorize the Village Manager to Advertise for Bids for a Single Trash Hauler was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Tegtmeyer.

 

Discussion:

Council expressed their support to move forward with the process and advertise for bids.  Manager Holycross indicated that he would formalize the bids guidelines into bid specifications. 

 

Councilmember Tegtmeyer suggested that staff review Mr. Ashbaugh’s concerns.  Manager Holycross indicated that he would look at the residential issues.

 

Vote to approve Resolution No. 09-41.  Motion carried (7-0).  Resolution No. 09-41 was adopted.

 

Resolution No. 09-42, A Resolution to Authorize the non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as “Nona” for the Calendar Year 2009, Subject to Restrictions was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion:

Councilmember O’Keefe asked if this resolution was the same as all previous café resolutions.  Manager Holycross indicated in the affirmative.

 

Vote to approve Resolution No. 09-42.  Motion carried (7-0).  Resolution No. 09-412 was adopted.

 

Resolution No. 09-43, A Resolution to Authorize the Village Manager to Advertise for Bids for the Resurfacing of Certain Public Pathways was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion:

Councilmember Mershon asked if all the pathways in the Bryn Du subdivision area were on public property.  Manager Holycross and Service Director indicated in the affirmative. 

 

Vote to approve Resolution No. 09-43.  Motion carried (7-0).  Resolution No. 09-43 was adopted.

 

Resolution No. 09-44, A Resolution to Authorize the Village Manager to Advertise for Bids for an Emergency Generator for the Bryn Du Mansion Property was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky

 

Discussion:

Councilmember Barsky asked the size of the proposed generator.  Assistant Manager Roberts reported that the Village Engineer was in the process of developing the specifications.  However, the generator would be large enough and wired to both the Mansion and the Fieldhouse for use at either facility.

 

Councilmember Tegtmeyer asked if the generator would be used primarily when the facility was being used as an emergency shelter.  Assistant Manager Roberts indicated in the affirmative.  Manager Holycross indicated that the generator would not be restricted to just emergency shelter use.  It could also accommodate multiple uses and events.

 

Councilmember O’Keefe asked if the unit would be portable.  Assistant Manager Roberts indicated that it would not.  She added that the specifications would also include an alternate bid for a sound enclosure.

 

Vote to approve Resolution No. 09-44.  Motion carried (7-0).  Resolution No. 09-44 was adopted.

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of July 15, 2009

 

Councilmember McGowan made a motion to approve the July 15, 2009 minutes as amended.  Second by Councilmember Mershon.  Motion carried 7-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No report.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Board would be attending a retreat this coming weekend.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a porte cochere was approved by the Planning Commission as well as a lot split on East Maple Street.  A house renovation application on West Elm Street was approved.  Three Denison University applications were approved for the addition of a generator and lights.  A garage demolition and replacement application was tabled.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the Granville Joint Recreation District developed a tentative draft of the organizational structure of the new commission.  He provided a copy to the council members.  Councilmember McGowan also indicated that the District would be seeking a 1-mil levy in November.  Paul Jenks added that it was hoped that the new levy would bring in an additional $110,000 of new monies from residents who live within the school district, but outside of Granville Township.

 

Tree & Landscape Commission (Barsky)

No report. 

 

Union Cemetery (Mershon)

Councilmember Mershon thanked the Trustees for painting the gate at the cemetery. 

 

 

 

 

 

OTHER COUNCIL MATTERS

 

Council set the time and date for Beggar’s Night – Thursday, October 29, 2009 from 5:30 to 7:00pm.

 

Councilmember Mershon advised Council that the last Bryn Du cross-country event would be this week.

 

ADJOURNMENT (9:10pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 7-0.  Meeting adjourned.

Council Minutes August 5, 2009 Special Meeting

VILLAGE OF GRANVILLE

COUNCIL WORK SESSION MINUTES

August 5, 2009

 

CALL TO ORDER (by Mayor Hartfield at 6:03PM)

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

The minutes reflect that Councilmember Tegtmeyer arrived at 6:09pm.

 

COUNCIL WORK SESSION WITH METROPOLITAN PARTNERS REGARDING PRE-ANNEXATION AGREEMENT FOR PROPERTY ALONG SOUTH MAIN STREET

 

Planner Terry described the various site plans provided Council in there packets.

 

Tim Rollins of Metropolitan Partners provided Council with two updated versions of site plans.  He indicated that elevation C was Metropolitan Partners’ preferred plan.  Mr. Jack Lucks, of Metropolitan Partners, indicated that he liked elevation C the best.  Mr. Rollins indicated that Metropolitan Partners was seeking direction from the Village Council regarding concerns Council might have regarding the plans.  Metropolitan Partners was willing to address those concerns and return with a revised plan and the supporting pre-annexation agreement.

 

Mr. Rollins indicated that the proposed five-acre development had several constraints including roadway easements, utility easements and building setbacks.  These three issues directly affected the total buildable area available.  He indicated that Metropolitan Partners was willing to deal with those issues regarding buildable area.

 

Mr. Rollins stated that Metropolitan Partners attempted to address some of Council’s concerns from the previous meeting:

 

  • Parking in front of buildings moved to behind the buildings
  • Removal of the existing storage buildings
  • Leave the flood plain area generally undisturbed
  • Allowed for a sidewalk through the development complex
  • Allowed for the adjusted east-west roadway access

 

Mr. Rollins described that two of the buildings were now slightly smaller with 15,000 square feet of space using a single story design.  The new design allowed for a walkway to moveable, reconfigured the parking lot by including a bioswale design (25 x 280).  Planner Terry described a bioswale a drainage course with gently sloped sides, filled with vegetation, compost and/or riprap.  Bioswales were designed to maximize the time water spends in the swale and aids the trapping of pollutants and silt.  A common application is around parking lots, where substantial automotive pollution is collected by the paving and then flushed by rain.  Mr. Rollins indicated that from Lancaster Road, there would be an eleven-foot drop.  The parking area would be screened from Lancaster Road and the bioswale would not be visible and would help break up the building massing.  Vice Mayor Herman asked about the impact of filling-in the flood plain.  Planner Terry indicated that filling-in the flood plain was acceptable as long as compensation or mitigation was made elsewhere on site.

Vice Mayor Herman asked if the various roof pitches accommodated dormers.  Mr. Lucks indicated that the building designs shown on these plans did not represent actual building designs.  Mr. Rollins indicated that specific building design plans would be provided and approved later in the process.

Councilmember Barsky asked what would happen to the parking area for the existing Shurtz building.  Mr. Rollins indicated that the parking lot would be maintained and was included in the overall parking count of twenty to thirty spaces.  Metropolitan Partners had not determined how the Shurtz building would be addressed as of this date.  Vice Mayor Herman expressed his support for removing or drastically altering the building.  Mayor Hartfield asked if the 117 parking spaces included the Shurtz parking.  Planner Terry responded that the 117 spaces did not include the Shurtz parking spaces.  Councilmember McGowan asked if there would be enough parking.  Mr. Rollins indicated that through the rental process some parking challenges could be mitigated through day versus evening tenants. 

Mayor Hartfield indicated that she was concerned that the buildings were not two-story in design.  Two story buildings would allow for more available occupancy or mixed uses.  Mr. Rollins indicated that by removing the existing storage units, Metropolitan Partners were able to design larger footprints for each building.  He also indicated that second story office were often difficult rent.  Councilmember Tegtmeyer asked if the two-story issue was not negotiable.  Mr. Rollins indicated that Metropolitan Partners’ concern was for the long term architectural and design effect; however, there were also the immediate economic drivers. 

Councilmember Mershon stated that the design tied visually into the immediate area and areas further along Main Street to Broadway.  He expressed concern regarding pedestrian interaction.  Mr. Rollins indicated that Metropolitan Partners tried to address both economic and visual esthetics, providing professional office space that visually tied into the community.  Councilmember Barsky stated that the design did a nice job in transitional into the Village.

Councilmember O’Keefe asked if some parking spaces could be designed for cars that are more compact.  Planner Terry indicated that the existing code defined the size of all parking spaces and a variance would be required to reduce the size. Mr. Lucks indicated that the bioswale area reduced the total number of spaces.  Councilmember Tegtmeyer stated that the bioswale was beneficial for not only water diversion, but also could be used to help support wildlife.

Councilmember McGowan questioned what types of tenants were being sought to move into this development.  Mr. Rollins indicated that the development was being designed for service and retail oriented tenants such as professional office, neighborhood food tenants, specialty shops or local retailers.  Councilmember Tegtmeyer asked if Metropolitan Partners would build, manage and own the development.  Mr. Rollins indicated that Mr. Lucks had a long term relationship with the Village and hoped to continue that relationship for a long time.  Mr. Lucks indicated that Metropolitan Partners had no tenants currently interested in this development.

Mayor Hartfield asked about the existing stand of trees.  Mr. Lucks indicated that they hoped to save the trees.  Mr. Rollins stated that he anticipated saving as much of the mature growth as possible.

Mr. Rollins indicated that Metropolitan Partners would take this information from this meeting tonight and finalize the design and pre-annexation agreement.

Mayor Hartfield thanked Metropolitan Partners for their presentation and indicated Council’s appreciation for their efforts.

Planner Terry indicated that the next step would be for Metropolitan Partners and the Village staff to work out the final agreements and design issues and return to Council for another work session.  Manager Holycross indicated that Council should contact staff with any concerns they might want addressed.

Questions from the audience.

John Klauder indicated that he was happy that the process was moving forward.  He was concerned about all of the parking being along his property line.  He hoped some sort of evergreen buffer could be installed.  He also expressed concerns regarding future lighting issues.

Jurgen Pape suggested that the pedestrian walkway run through the buildings to provide for a more pedestrian friendly area.

Dennis Cauchon expressed concern regarding a pedestrian pathway along the outside edge of the property and vehicular interaction.

William Wernet expressed his support for Metropolitan Partners as a good developer.

Dave Getreu, Kiwanis President, indicated that Kiwanis was one hundred percent in favor of this development.

Council Minutes July 15, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 15, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember McGowan moved to excuse Councilmember Tegtmeyer from the meeting.  Second by Councilmember Barsky.  Motion carried (6-0).

 

The minutes reflect that Councilmember Tegtmeyer arrived at 7:38pm.

 

APPROVAL OF AGENDA

Councilmember Barsky moved to strike New Business Section C – Presentation of Proposed Pre-Annexation Agreement and Related Development on Lancaster Road.  Second by Councilmember O’Keefe.  Mayor Hartfield clarified that Councilmember Barsky meant Section B.  Councilmember Barsky confirmed the motion was to remove New Business - Section B. 

 

Discussion:

Councilmember Barsky indicated that she wanted to remove the presentation, as it was not normal procedure for Council to introduce an ordinance that had not come through the Council committee process.  Councilmember Barsky recommended that the issue come before a Council committee.  Mayor Hartfield asked if the presentation should come before a Council Committee or full Council.  Councilmember Barsky indicated that the issues should come before a committee.  Councilmember Mershon questioned which committee should hear the presentation.  Councilmember Barsky indicated the issue should go through the Planning and Zoning Committee.  Ordinances that come before Council receive a recommendation from a committee prior to coming to Council.  Councilmember Mershon suggested that Council act as a committee-of-the-whole and hold several hearings.  He also suggested that the EFP Committee could hear the presentation.  Councilmember Mershon preferred to hear the presentation tonight as the individuals were here.  Councilmember Barsky indicated she understood that issue, but suggested that it not be during a Council meeting.  Councilmember McGowan suggested that Council hear the presentation and introduce the ordinance at a later meeting.  Mayor Hartfield indicated that as the property owners were in the audience, they could make a presentation during Citizen Comments and not introduce the ordinance. 

 

Mayor Hartfield called for a roll call vote:  Barsky – yes; McGowan – no; Mershon – no; O’Keefe – yes; Tegtmeyer – Abstention; Herman – yes; Hartfield – no. 

Motion failed (3-3-1).

 

Councilmember Mershon moved to approve the agenda as presented.  Second by Councilmember McGowan.  Motion carried (6-1).     

 

Mayor Hartfield advised Council that, after a discussion with the Senior Staff Attorney Jennifer Harden of the Ohio Ethics Commission and Law Director Crites, it was permissible for the Mayor to participate in the discussion and vote regarding the proposed pre-annexation agreement.

 

CITIZEN COMMENTS (7:40 pm)

 

Dennis Cauchon, 327 East Broadway, questioned why the annexation was on the agenda.  He stated that there had not been timely notice to adjacent property owners or an opportunity for others to make a presentation.  Mr. Cauchon stated that the plan presented does not meet zoning law and overrides all Granville zoning codes.  It also does not settle how the infrastructure costs would be handled.  The site plan looked like it had been drawn on a napkin.  The language in the agreement dictated what the property owner was going to do with this development.  The site plan showed a 20,000 square foot building, 15,000 square foot building, massive amounts of parking, ignored set backs, voided the transportation overlay corridor requirements and allowed the developers to set Village zoning law.  Mr. Cauchon stated that this proposal was a serious joke and an embarrassment to the Council.  He also stated that the agreement language required the Village to pay for the development of the roadways.  This agreement should be vetted before a presentation was made to Council.

 

Ben Rader, 130 West Broadway, suggested that the traffic calming policy be made retroactive to review previously implemented traffic calming measures.  Mr. Rader also suggested changing language in the policy to read shall instead of may.

Regarding the single trash hauler proposal, Mr. Rader suggested that the Village should not accept free trash service for the Village and utilize the savings to provide free toters for all Village residents. 

Mr. Rader also welcomed and encouraged Council to support the project proposed by Mr. Jack Lucks.

 

Sharon Sellitto, 215 South Cherry Street, complained about the former BP station on South Cherry Street being painted black.  She also thought more information should be obtained regarding the proposed annexation.

 

Mayor Hartfield closed Citizens Comments at 7:49pm

 

PUBLIC COMMENT REGARDING A PROPOSED SINGLE TRASH HAULER (7:50pm)

 

            Tom Baxter, 429 Mt. Parnassus, indicated that he moved to Mt. Parnassus on May 22, 2009.  He indicated that he had issues with his trash hauler since moving into the Village.  Mr. Baxter also indicated that he had a few suggestions regarding the definition of where trash pick-up would occur.  He recommended that the Village insure that there was a means by which problems would absolutely be resolved.

 

            Sharon Sellitto, 215 South Cherry Street, asked if there would be a discount for seniors.  Mayor Hartfield indicated that a discount was included in the specifications.  Ms. Sellitto asked if all trash haulers would be able to bid on this program.  Councilmember McGowan indicated that anyone would be eligible to bid.  Ms. Sellitto also asked if the reason for looking into a single trash hauler was allegedly to save our streets.  Mayor Hartfield responded that wear and tear on Village streets was not the only reason for looking into a single trash-hauling program.  Councilmember Mershon indicated that a single trash hauler could potentially save Village residents money, allow the Village to restrict pick-up hours on streets during school hours, and encourage recycling.

 

            Maxine Montgomery, 345 Shannon Lane, commented that she was glad Council was considering a single trash-hauling program.  She indicated that fifteen years ago, when Council considered a similar program, it garnered a lot of public resistance.  Mrs. Montgomery indicated her support for economic and environmental reasons as well as the reduction of wear and tear on local roadways.  She encouraged Council to support this measure.

 

Councilmember McGowan suggested that the public be provided an additional comment session prior to Council approving any measures.  Manager Holycross indicated that the next step would be to ask for Council’s authorization to seek bids.

 

Councilmember Mershon suggested that the bids specs include as an alternate “all in” price, which included a toter, trash pick-up, recycling and Village billing, to better determine a total cost for the Village.  Councilmember Barsky suggested that language be clear to accommodate existing locations for garbage pick-up.

 

            Richard Doyle, 14 Sunset Hill, questioned if recycling was included as part of the proposed Village service and would individuals be able to opt out of the recycling portion in order to participate in Denison is recycling center.  Councilmember McGowan indicated that if recycling were included as part of the base price, there would not be a reduction for a resident if they elected not to recycle.  Granville residents could experience a 20% reduction in cost of services.  Individuals residents could chose whether to participate in the recycling portion of the services. 

 

            Mr. Doyle asked if electronic billing would be available.  Councilmember McGowan indicated that if the Village was the primary biller, electronic billing would be available.  Councilmember Tegtmeyer suggested that electronic billing be included in the bid guidelines.

 

Manager Holycross indicated that Council was provided a written letter from a local resident commenting on the single trash hauler issue.

 

Mayor Hartfield indicated that Council would receive legislation at their next meeting and an additional opportunity for public input would be provided.  Manager Holycross indicated in the affirmative.

 

Councilmember Tegtmeyer asked if the Township Trustees would be available to attend the next Council meeting to allow Council to address any issues that might arise and utilize their experience.  Trustee Abraham and Mason indicated in the affirmative.

 

Township Trustee Mason indicated that one major reason for implementing a single trash hauler program in the Township was to address safety concerns.  He indicated that, due to the number of hills in the Township, safety concerns existed with vehicles attempting to pass trash trucks while on hills, forcing vehicles to cross double yellow lines.  The Trustees developed a list of twenty-three reasons in support of a single trash hauler.  Councilmember McGowan asked the cost savings to Township residents.  Mr. Jenks indicated Township residents experienced a 25 to 30% savings.  The price provided to residents was fixed for three years.

 

Councilmember O’Keefe asked the Trustees about complaints from Township residents regarding the new trash-hauling program.  Trustee Abraham indicated that the Trustees received thirteen complaints since implementing the program.  Four of the complaints were duplicates.  Most complaints were during the first few weeks due to confusion regarding missed pick-up days.  The new program generated very few complaints due to service, once the program was in place.  The Trustees had positive responses with minimal problems.

 

Mayor Hartfield closed the public comment portion of the meeting regarding the proposed single trash hauler at 8:00pm. 

 

OLD BUSINESS

 

            Resolution No. 09-36, A Resolution Remanding the Decision of the Granville Planning Commission to Deny the Application for a Change of Use for 123 South Prospect Street and Adopting Decision Findings and Conclusions of Fact was introduced and moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

 

No discussion.

 

Vote to approve Resolution No. 09-36.  Motion carried (5-1-1).  Councilmember Tegtmeyer abstained from the vote.  Resolution No. 09-36 was adopted.

 

NEW BUSINESS

 

Ordinance No. 13-09, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law was introduced and a public hearing recommended for August 5, 2009 by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 13-09 for August 5, 2009.

 

Presentation of Proposed Pre-Annexation Agreement and Related Development Along Lancaster Road (South Main Street)

Jack Reynolds, Attorney for Smith and Hale, indicated that he was at the Council meeting to represent Metropolitan Partners.  He indicated that his firm put together the pre-annexation agreement submitted to Council.  Mr. Reynolds indicated that the presentation this evening was to introduce the proposed project.  Mr. Reynolds indicated that it was understood that this meeting was a first step in a multi-step process.  The pre-annexation agreement was the first step to move forward toward annexation and rezoning the property. 

 

Tim Rollins, Senior Partner with Metropolitan Partners, presented the proposed site plan and provided a history of the current process.  Mr. Rollins indicated that Village staff contacted Metropolitan Partners recently to determine their level of interest in annexing property into the Village.  Metropolitan Partners reviewed the proposed zoning text as it related to their property.  The issues involved for Metropolitan Partners were building placement and roadway/utility corridors.  Mr. Rollins showed Council a site plan that utilized the Village Gateway text and defined a pathway for infrastructure development.  Metropolitan Partners developed the proposed site plan with future growth in mind providing roadway and utility easements throughout the property based on a suggested Village design.  All roadway and utility easements were included in the design.  The site plan showed that two additional buildings were added to the property, designed with two stories for commercial space on the first floor and office space on the second.  The existing Shurtz building and storage buildings would remain.

 

Councilmember Mershon suggested setting a public hearing to further gather information and solicit public input.  Planner Terry provided Council with a comparison of the Village Gateway and Suburban Business District zoning text.  Planner Terry indicated that there were a few inconsistencies between the two districts.  Those inconsistencies were:

 

  • The SBD required buildings to sit twenty feet from the right-of-way, while these buildings sit sixty-two feet from the right-of-way (VGD compliant).
  • The SBD required fifty percent of buildings to be set at the build to line.  These buildings could not consistently meet that criteria, but did meet the front yard setback of the VGD.
  • The SBD did not permit parking in front of building facades.  The parking was also inconsistent with the Village Gateway District due to the parallel parking area shown.
  • The SBD required fifteen-foot wide sidewalks, while the Village Gateway District required six-foot wide sidewalks, which the site plan met.

 

Planner Terry indicated that all other criteria was met.

 

Vice Mayor Herman questioned if this plan should be sent to a committee or be discussed by Council.  Mayor Hartfield indicated that Council, as a whole, previously discussed the Village Gateway District zoning.  Council decided to have a Council work session to address Council concerns, take public input and hear from other property owners.  Mayor Hartfield suggested that Council forward concerns or questions to staff in advance of the work session.  Council also requested that the property owners provide a larger and more legible site plan.

Ordinance No. 15-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses was introduced and a public hearing recommended for August 5, 2009 by Councilmember Mershon.  Second by Councilmember Barsky.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-09 for August 5, 2009.

 

Resolution No. 09-37, A Resolution to Authorize the Manager to Sign a Memorandum of Understanding with Denison University Relating to Campus Security was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

 

Discussion:

Councilmember McGowan questioned if this Memorandum was similar to previous agreements.  Manager Holycross indicated in the affirmative.  This version was an update and adopted the change in emergency responders to correspond with the recent arrangement between Denison University and the Village of Granville.

 

Councilmember Mershon questioned the language regarding emergency response in the Bio-Reserve area.  Manager Holycross indicated that the language was to reflect the recent agreement permitting the Granville Police Department to respond to all emergency calls for all Denison University property.  The Bio-Reserve was within the Village limits on the east side, but some of the area west of State Route 661 was not in the Village.  Councilmember Tegtmeyer questioned if the 911 system was aware of the change.  Manager Holycross indicated that information had been shared with the 911 system.

 

Vote to approve Resolution No. 09-37.  Motion carried (7-0).  Resolution No. 09-37 was adopted.

 

Resolution No. 09-38, A Resolution to Establish a Traffic Calming Policy and Program for the Village of Granville was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Barsky.

 

Discussion:

Mayor Hartfield questioned why this policy was introduced as a resolution rather than an ordinance.  Manager Holycross indicated that he preferred that the traffic calming guidelines be a policy rather than incorporated into the codified ordinances.  Manager Holycross suggested that Council could solicit public comment prior to adoption. 

 

Councilmember McGowan moved to allow for public comment in three weeks for Resolution No. 09-38.  Second by Councilmember Barsky.

 

Councilmember Mershon requested that staff provide information identifying streets based on the policy i.e. which streets were collector streets, etc.  He also questioned the reason for the high percentage required for residents to request calming measures.  Councilmember Mershon suggested the policy be more responsive to residents.  Councilmember O’Keefe also questioned the high percentages.  Manager Holycross indicated that staff could revise some of the restrictions.  He also indicated that Village Traffic Engineer Doyle Clear could attend the next meeting.  Manager Holycross indicated that this policy was patterned after other municipalities, specifically Dublin.  Councilmember Barsky requested staff to provide information regarding existing traffic calming measures.

 

Councilmember Mershon suggested that Council might consider this policy as guidelines staff use when responding to residents.  He questioned the need for codification.  Manager Holycross responded that staff could look at alternative guidelines.

 

Councilmember McGowan moved to table Resolution No. 09-38.  Second by Councilmember Mershon.  Motion passed (7-0).  Resolution No. 09-38 was tabled.

 

Resolution No. 09-39, A Resolution Supporting Licking County’s Application to the Ohio State Technical Review Advisory Committee (TRAC) for Funding to Construct an Interchange for the Intersection of Cherry Valley Road and State Route 16 was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

 

Discussion:

Council indicated its continued support to encourage the State to complete this study.

 

Vote to approve Resolution No. 09-39.  Motion carried (7-0).  Resolution No. 09-39 was adopted.

 

Resolution No. 09-40, A Resolution to Certify to the Licking County Auditor Delinquent Charges for Water and Sewer Fees for the Village of Granville was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Tegtmeyer.

 

Discussion:

Manager Holycross indicated that a leak occurred after the resident had left the country.  Staff tried to make contact with the resident and his son with no result.

 

Vote to approve Resolution No. 09-40.  Motion carried (7-0).  Resolution No. 09-40 was adopted.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of June 3, 2009

 

Councilmember McGowan made a motion to approve the June 17, 2009 minutes as amended.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

MAYOR’S COURT REPORT – June

 

The Mayor’s Court Report for the month of June was presented for review.

Councilmember Barsky questioned if the police were monitoring the James Road area as closely or if speed was down.  Manager Holycross indicated that he would check with Chief Mason. 

 

Councilmember Barsky moved to accept the June Mayor’s Court report.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – June

 

The Manager’s Report for the month of June was presented for review.          

 

Councilmember Mershon questioned the fall off in the number of hours worked by the police versus the increased number of tickets.  Manager Holycross indicated that he would check with Chief Mason, but advised that the difference could be due to officers in training. 

 

Councilmember O’Keefe questioned the number of unsecured school buildings and if the police checked the buildings during the summer.  Manager Holycross indicated that police do building security checks throughout the year.  Councilmember Barsky asked if bike patrols were still ongoing.  Manager Holycross indicated that the Department has renewed their efforts to increase bike patrols. 

 

Councilmember Mershon asked if any tickets had been issued for over weight trucks this year.  Manager Holycross indicated that he was unsure and would confirm the number.  Councilmember O’Keefe asked if the weigh station was manned on a regular basis.  Manager Holycross indicated that trucks were weighed at random.

 

Councilmember McGowan moved to accept the June Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee met on Wednesday, July 8th at 8:00am.  The minutes of that meeting were included in Council’s packet.  Councilmember Barsky questioned the balances regarding the water and sewer funds.  She asked what challenges faced those funds.  Manager Holycross indicated that the sewer fund had been running a negative balance.  He indicated that the facility study of the wastewater department was underway and should be completed soon.  Manager Holycross indicated that the facility study will provide the types of improvements needed and those costs could be included in the new rate structure beginning in 2010. 

Councilmember McGowan asked the status of the contract negotiations with the Police Department.  Manager Holycross indicated that the Village had not yet been notified.  Councilmember McGowan stated that he hoped the negotiations would take the current economic environment into consideration and not attempt to address past issues.  Mayor Hartfield indicated that those concerns were raised during the committee meeting.

 

Councilmember Tegtmeyer suggested that Village staff and Council should watch developments relative to employee health care proposals currently being discussed at the federal level.  Councilmember Barsky hoped the Village could remain flexible to allow for any potential changes.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that the Board would be attending a retreat in August.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported on applications for the June 22nd and July 13th Planning Commission meetings.  There were several applications regarding fences and signs.  One application for a fence at 342 East Elm Street caused some controversy.  The neighbors objected to the proposed six-foot stockade style fence, but a compromise was reached with a six-foot wrought iron fence.  Nona’s was approved for café seating.  A resolution would be coming before Council.  Granville Market was approved to remove windows in the old video store area for expansion.  There was a change of use for an East Broadway property to allow for Mootz Run to open a Tea Room.  Another application requested the removal of an exterior overhang at 237 West Elm Street due to deterioration.  Denison University was approved to add handicap accessibility to two buildings.  One application was tabled as it was determined that a porte cochere being added to a property could restrict access to a neighbor’s sewer line, as the line ran under the applicant’s driveway.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky advised that the Committee had not met.  She stated that the Committee received a copy of the newly drafted Chapter 2 of the Comprehensive Plan.  Mayor Hartfield questioned when the Comprehensive Plan would be completed.  Manager Holycross indicated that staff was completing the redraft of the other chapters.  As soon as those chapters were completed, the Comprehensive Plan Committee would meet to review those new drafts.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the Granville Joint Recreation District was planning to place a one-mil levy on the November ballet for the entire school district.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Tree & Landscape Committee would not hold a July meeting. 

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the Committee was accepting bids for replacing an iron fence located in the center of the cemetery around a private family plot.  The cost of this project was being funded through a private donation. 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield confirmed that Council would schedule a workshop to discuss and permit public comment regarding the pre-annexation of the Mill District LLC property along South Main Street.  She also requested that a larger site plan be provided.

 

Mayor Hartfield asked the status of filling the Planning Commission position appointed by the school district.  Manager Holycross indicated that Superintendent Prebles indicated that the Board was in the process of filling that position.

 

ADJOURNMENT (9:27pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 7-0.  Meeting adjourned.

Council Minutes June 17, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 17, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried (7-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

 

APPEAL HEARING

 

Councilmember Tegtmeyer recused herself from the hearing.

 

Mayor Hartfield called the deliberations for the appeal hearing for Barbara Franks and Dan Rogers to order regarding the Granville Planning Commission decision from April 13, 2009 denying application #09-03 for a change of use for 123 South Prospect Street. 

 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, and Mayor Hartfield.

 

Please note an official transcript of the June 17, 2009 deliberations for the appeal hearing for Barbara Franks and Dan Rogers will be attached to the final draft of the minutes. 

 

Councilmember O’Keefe moved to affirm the Granville Planning Commission decision.  Second by Councilmember Barsky.  After some discussion, Councilmember O’Keefe withdrew her motion with the second concurring.

 

Councilmember Barsky moved to remand the Granville Planning Commission decision with conditions that 1) the current use be determined, 2) examination of the safety and parking issues; and 3) take testimony from neighbors regarding, not only parking, but also the change of use.

 

Mayor Hartfield called for a roll call vote to remand the decision of the Planning Commission regarding the change of use for application #09-03: Barsky - yes, McGowan -yes, Mershon - yes, O’Keefe – no, Herman - yes, Hartfield - yes.  Motion carried 5-1.  Mayor Hartfield announced that the decision of the Granville Planning Commission from April 13, 2009 would be remanded back to the Planning Commission. 

 

Law Director Crites advised that Council’s decision would need to be formalized in writing within 45 days.  Law Director Crites asked Council if they would like him to prepare the decision.  Council requested that Law Director Crites prepare the decision.

 

Mayor Hartfield closed the deliberations at 8:11pm. 

 

Mayor Hartfield called the regular Council meeting back to order at 8:11pm.

 

Councilmember Tegtmeyer returned to the meeting.

 

PUBLIC HEARING (8:15pm)

 

Ordinance No. 09-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Robbins Hunter Museum

 

Kim Barton, 67 Pinehurst Drive, spoke as a member of the Board of Directors of the Robbins Hunter Museum.  She indicated that the Museum was a focal point of the community.  Ms. Barton advised that in 2008, she helped organize the Women’s Board of the Robbins Hunter Museum to increase awareness of the museum within the community.  The Museum was named a top-25 non-profit in central Ohio based on attendance having the smallest staff of one and the smallest budget of $65,000.  She advised Council that 80% of the Museum’s visitors were from outside of Granville showing the Museum’s promotion of Granville tourism.  The Museum promoted collaborations with community groups promoting the Village and providing activities for the local community.  Ms. Barton stated that the tourism dollars brought into the Village by the Museum should be an impetus for Council’s support of this legislation.

 

Charles Barclay, 624 Lexington Avenue, Thornville, read the following editorial from Bill Laidlaw, Director of the Ohio Historical Society, published in The Columbus Dispatch.  “Once something is gone, it’s gone forever and if you don’t save it, you can’t learn from it.”

 

Louise Denny, 41 Spangler Court, advised that Council’s unwillingness, thus far, to financially support the Museum represented a slap in the face to the Granville Garden Club members who worked to beautify the Museum’s exterior for the past three decades.  This group also helped restore the Octagon Room and replace the statue recently stolen from the garden.  Ms. Denny requested that Council please consider the Granville Garden Club and their work on behalf of the Museum when making their decision.

 

Helen Clarke, 378 Carmarthen Way, asked for Council’s support of the Robbins Hunter Museum legislation.  She reminded Council of the words on the plaque atop Sugar Loaf.  “They built it more than they knew.”

Holly Simons, 210 East Maple Street, advised Council that she was now employed as a part-time hostess with the Museum working with receptions and events.  She requested Council’s support for this legislation to maintain the continued historic presence of the Museum as part of Granville’s past and future.

 

Barbara Franks, 210 East Maple Street, encouraged Council to support the Robbins Hunter Museum as a historic gem in the Village.

 

Ordinance No. 10-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Historical Society

 

Cynthia Cort, 1632, New Gran Road, spoke as the President of the Granville

Historical Society.  She advised Council that the Historical Society would be housing much of the collection from the Robinson Lifestyle Museum.  The Historical Society requested support in order to renovate the Old Academy Building as an archival/exhibit area to house this collection and other historical items. Councilmember Mershon asked if the Robinson Foundation would be providing any funding to help defray the cost of storing their archives.  Ms. Cort indicated that very little funding will be available once the Lifestyle Museum finished its work.  She state that the Historical Society applied for a Round-up grant to supplement the funding requested from the Village.

 

Ordinance No. 11-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Fellowship

 

            Barbara Franks, 210 East Maple Street, encouraged Council to support the Granville Fellowship as a way to support our seniors.  They are the history of Granville.

 

Mayor Hartfield closed the public hearing at 8:31pm.

 

OLD BUSINESS

 

Ordinance No. 09-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Robbins Hunter Museum was introduced for approval by Vice Mayor Herman.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember Barsky commented that all of the requests for funding before Council were in the community interest.  She further commented that the request to require a match in funding for the Robbins Hunter Museum was not necessary.  Councilmember Barsky also indicated her inclination to increase the Robbins Hunter Museum request to $10,000 as a previous non-profit request for funding had been withdrawn.  Councilmember Barsky moved to amend Ordinance No. 09-09 by striking the language “contingent upon the Robbins Hunter Museum providing a match of $16,000 for the purchase” and the appropriate amount to read $10,000 rather than $8,000.  Second by Councilmember O’Keefe. 

 

Councilmember McGowan stated that Vice Mayor Herman had suggested the matching funds to work together as an incentive to gain community support, as additional funding would be needed.  Vice Mayor Herman indicated that the match requirement did not stipulate the monies be new monies, just matching funds.  Councilmember Tegtmeyer indicated that the Museum would be responsible for securing the additional funding whether the legislation stipulated matching funds.  She felt the language was unnecessary.

 

Councilmember Mershon stated that the decision of need seemed to be in doubt, as Council knew the Museum had $100,000 in cash or marketable securities and had indicated a reluctance to cash in a CD.  He further stated that if Council desired to provide additional funds for the betterment of the community, Council should indicate that information.  The Museum’s application was presented to Council as an emergency need to shovel snow and then for a furnace replacement as the current furnace may go out.  Councilmember Mershon explained that he did not understand the need argument as the Museum had funds available.  The Museum raised more money than it spent.  Councilmember Mershon indicated that he supported Vice Mayor Herman’s proposal for the Village to provide funds after the Museum solicited the additional monies needed.  Councilmember Mershon indicated that by changing the language of this legislation, Council would be saying, in effect, that the Village was giving away free money.  If that was the case, Council should vote that way.  Councilmember Mershon indicated that Council had to be cautious with the public monies.  He indicated that he was not in support of providing funding, because the Museum did not need funding.  Councilmember Tegtmeyer responded that Council was not giving away free money.  Each organization had to provide significant amounts of paperwork, budgets and a broad disclosure of information.  Councilmember Tegtmeyer indicated that Council did not need to be proscriptive about how a specific organization, that submitted an application and demonstrated a need for funding, accomplished their request.  She further indicated that Council’s role should not be to micromanage each group.  Councilmember Tegtmeyer acknowledged a philosophical difference of opinion among Councilmembers.  She was supportive of investing public funds in an organization that was building a successful record of accomplishment, rather than invest in an organization that was desperate.  Councilmember Tegtmeyer felt it was more prudent to invest in an organization that demonstrated a fiscal means to continue successfully, had a sustainability plan, and a reserve.  She indicated that it seemed imprudent to ask an organization to draw down its entire financial means before coming to the Village for assistance.  Councilmember O’Keefe stated that other municipalities provided support to local museums.

 

Mayor Hartfield called for a roll call vote on amending Ordinance No. 09-09: McGowan – no; Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; Herman – no; Hartfield – yes.  Amendment to Ordinance No. 09-09 passed 4-3.

 

Councilmember McGowan indicated that each organization was beneficial to the community.  He suggested that the Granville Garden Club apply to the Village for funding as their flower planting provided benefit to everyone.  He indicated that his goal was to give money back to everyone to spend locally during this tough economic time through a voucher system that could have been donated to any non-profit organization.  Should Council decide to continue funding non-profits, monies should be included in the annual budget process with more public input.  He indicated that he probably would not support this legislation.  Councilmember O’Keefe indicated that this organization brought in tourists that benefited many local businesses and the local economy in general.

 

Councilmember Mershon questioned if the legislation required a memorandum that outlined what services would be provided by the recipient.  In this case, the Museum was required to be a free Museum, which was a good trade for them to take $10,000, to give up $2,000 in admissions fees.  He questioned how long the free admission would continue and if the Museum would be required to provide anything else for the residents in exchange.  Mayor Hartfield stated that the purpose for the funding was evident in the application and the language in the Resolution outlined the requirements.  Councilmember Mershon read from the financial support for non-profit organizations policy “recipients of the grant award are required to enter into an outcome based contract agreement . . . the form and content of which will be defined by the Village Manager.”  Councilmember Mershon questioned what the terms were.  Councilmember Barsky indicated that the terms would be outlined by the Village Manager.  Council could give specific direction to the Village Manager, but that was not part of this legislation.  Those directives were part of the earlier Resolution and Councilmembers could discuss specifics of any memorandum with the Village Manager.  Councilmember Barsky expressed that Council should have faith in the Village Manager and the Robbins Hunter Museum to negotiate an agreement.  Council could expect the Village Manager to advise Council of any issues or problems that might arise.  Councilmember Barsky added that it was clear that philosophical differences existed among Councilmembers and Council had completed sufficient discussion about the Ordinance to move forward.  The Robbins Hunter Museum applicants had been before Council for several months.  Council should move forward.  Councilmember Mershon expressed his disagreement with Councilmember Barsky’s comment.  Councilmember Barsky called the question.

 

Mayor Hartfield called for a roll call vote on the question: Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; McGowan – no; Herman – yes; Hartfield – yes. Question passed 5-2.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 09-09: O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; McGowan – no; Mershon – no; Herman – yes; Hartfield – yes. Ordinance No. 09-09 passed 5-2.

 

Ordinance No. 10-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Historical Society was introduced for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

 

 

Discussion:

Councilmember McGowan reiterated his goal to provide relief to all Granville residents, but could support this legislation, as the Granville Historical Society was responsible for preserving Granville’s history.

 

Councilmember Mershon indicated that the Historical Society worked to preserve the archives and records of the Village, which places its request in a different category.  The Historical Society also indicated that funds were not available to complete the proposed work, which was different from the previous request.  Councilmember Mershon indicated his support of Councilmember McGowan’s comment to let the Village residents indicate which organizations they support.

 

Councilmember O’Keefe called the question.  There was no second.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 10-09: Tegtmeyer – yes; Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Ordinance No. 10-09 passed 7-0.

 

Councilmember O’Keefe recused herself from the meeting.

 

Ordinance No. 11-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Fellowship was introduced for approval by Councilmember Barsky.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember McGowan reiterated his previous comments, but indicated his support of this legislation.  He asked if the Granville Fellowship received any other funding from the Village.  Mayor Hartfield indicated that no additional funding was provided.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 10-09: Barsky – yes; McGowan – yes; Mershon – no; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Ordinance No. 11-09 passed 5-1.

 

Councilmember O’Keefe returned the meeting.

 

NEW BUSINESS

 

Manager Holycross indicated that the LSSU Committee met the previous week and recommended that the Village proceed in securing a single trash hauler.  The Committee also recommended that Village Council first seek public input.  Manager Holycross suggested allowing public input during the July 15th Council meeting.  Council indicated support for allowing public input during their next Council meeting. 

 

Councilmember McGowan reported that during that LSSU meeting, information was provided which outlined a 25 to 30% savings achieved for Granville Township residents on their trash bills.  The LSSU Committee wanted to allow the public comment for Council to hear any comments or concerns.  Mayor Hartfield suggested that Council might want to offer more than one opportunity for public comment as the next meeting may conflict with many residents’ vacation.

 

Councilmember O’Keefe suggested that Council also receive feedback from the Township Trustees regarding their new program.  Councilmember Mershon suggested seeking residential input prior to the next hearing.  Councilmember McGowan suggested posting the proposed guidelines on the website for public comment.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of June 3, 2009

 

Councilmember McGowan made a motion to approve the June 3, 2009 minutes.  Second by Councilmember Barsky.  Motion carried 7-0.

 

MAYOR’S COURT REPORT – May

 

The Mayor’s Court Report for the month of May was presented for review.

 

Councilmember Tegtmeyer noted that success of the Click It or Ticket program.

 

Councilmember Barsky moved to accept the May Mayor’s Court report.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – May

 

The Manager’s Report for the month of May was presented for review.           

 

Councilmember McGowan moved to accept the May Monthly Manager’s Report   Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

The EFP Committee scheduled a meeting for Wednesday, July 8th at 8:00am

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember McGowan indicated that a copy of the LSSU meeting minutes were in Council’s packet if there were any questions.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a number of applications came before the Planning Commission.  Applications for a patio, walkway, fence, and a shed were approved.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky advised that the Committee has not met.  She questioned that status of the Comprehensive Plan.  Manager Holycross indicated that staff hoped to have the redraft completed as close to the end of June as possible.  Councilmember Barsky indicated that the Committee would meet at that time to review the revisions.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that there would not be a July meeting.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Tree & Landscape meeting would not hold a July meeting.  She indicated that the tree fertilization process was near completion, fall tree planting would begin in August and the boxwood bushes in front of the Village Office were replaced.   Councilmember Barsky indicated that a request might come to Council to reconsider how the end caps on the medians should be planted as problems were arising.  She also asked if a landscape plan was for the EnjoyCo property was submitted.  Councilmember Mershon asked if fall tree planting would include planting trees in open space areas in the downtown area.  Councilmember Barsky indicated in the affirmative, but some areas may not allow for replanting.  Councilmember Barsky will check with the Committee

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the summer cemetery work session would be on Saturday, June 20th beginning at 9:00am. 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield mentioned the request from the Granville Area Chamber of Commerce regarding Village Councilmember being available during the Farmer’s Market on Saturdays and Tuesdays to answer questions.  She asked Council’s interest in participating.  Councilmember O’Keefe indicated that she had spoken with Marketmaster Doug Barno regarding the frequency of Council visiting the Farmer’s Market.  She indicated that the intent was for members to attend once or twice during the season.  Councilmembers indicated their willingness to participate.

 

Councilmember McGowan indicated that Kiwanis had not received the funding for the fireworks.  He questioned the procedure.  Manager Holycross indicated that Village staff was in communication with Kiwanis.  Kiwanis indicated that funds were not needed until ten days following the event.  The Village staff was working with Kiwanis to make sure the funds were distributed when needed.

 

Council decided to meet and walk in the July 4th parade.  Children will carry the banner ahead of Council.  Council received copies of parade information from the Clerk.

 

Councilmember McGowan advised that the TJ Evans bike path was closed for repairs during the next two weeks.

 

ADJOURNMENT (10:40pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

Council Minutes June 3, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 3, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (6-0).

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:32 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

 

APPEAL HEARING

 

Mayor Hartfield called the appeal hearing for Barbara Franks and Dan Rogers regarding the Granville Planning Commission decision from April 13, 2009 denying application #09-03 for a change of use for 123 South Prospect Street. 

 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, and Mayor Hartfield.

 

Vice Mayor Herman made a motion to excuse Councilmember Tegtmeyer.  Second by Councilmember Barsky.  Motion carried (6-0).

 

Those wishing to speak during the hearing were sworn in.  Please note an official transcript of the June 3, 2009 appeal hearing for Barbara Franks and Dan Rogers will be attached to the final draft of the minutes. 

 

Mayor Hartfield closed the evidence portion of the hearing at 9:59pm.  Mayor Hartfield indicated that Council would hold their discussion regarding this appeal at the next Council meeting scheduled for June 17, 2009.

 

Mayor Hartfield called the regular Council meeting back to order at 10:01pm.

 

 

PUBLIC HEARING (10:02pm)

 

Ordinance No. 08-09, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages

 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 10:03pm.

 

OLD BUSINESS

 

Ordinance No. 08-09, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced for approval by Vice Mayor Herman.  Second by Councilmember McGowan.

 

Discussion:

Councilmember Barsky asked if the changes being adopted were changes made by the State of Ohio to the Ohio Revised Code.  Manager Holycross answered in the affirmative. 

 

Mayor Hartfield called for a roll call vote on Ordinance No. 08-09: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Ordinance No. 08-09 passed 6-0.

 

NEW BUSINESS

 

Resolution No. 09-35, A Resolution to Express Appreciation to Lyle McClow for Service on the Granville Planning Commission was moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

 

Discussion:

Councilmember Barsky expressed Council’s thanks for his work on the Commission.

 

Vote to approve Resolution No. 09-35. Motion carried (6-0).  Resolution No. 09-35 was adopted.

 

 Ordinance No. 09-09, An Ordinance to Amend Ordinance No. 17-08 to Provide 

      for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums 

      for Operating Expenses for Support of the Robbins Hunter Museum was     

      introduced with a hearing date of June 17, 2009 by Councilmember O’Keefe.

      Second by Vice Mayor Herman.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-09 for June 17, 2009.

 

Ordinance No. 10-09, An Ordinance to Amend Ordinance No. 17-08 to Provide 

      for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums 

      for Operating Expenses for Support of the Granville Historical Society was     

      introduced with a hearing date of June 17, 2009 by Vice Mayor Herman.

      Second by Councilmember Barsky.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-09 for June 17, 2009.

 

Ordinance No. 11-09, An Ordinance to Amend Ordinance No. 17-08 to Provide 

      for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums 

      for Operating Expenses for Support of the Granville Fellowship was introduced 

      with a hearing date of June 17, 2009 by Councilmember Barsky.  Second by Vice

      Mayor Herman.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-09 for June 17, 2009.

 

Ordinance No. 12-09, An Ordinance to Amend Ordinance No. 17-08 to Provide 

      for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums 

 for Operating Expenses for Support of the Granville Federation for the Appreciation of the Blues

 

Manager Holycross advised Village Council that the applicant had withdrawn their request for funding.  The ordinance would not be introduced.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of May 20, 2009

 

Vice Mayor Herman made a motion to approve the May 20, 2009 minutes as amended.  Second by Councilmember Barsky.  Motion carried 6-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No report.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The LSSU Committee was scheduled to meet at 5:30pm on June 10, 2009. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a number of applications came before the Planning Commission.  Applications for window and door replacements, a stone pathway, fence and new shingles for Pilgrim Lutheran Church.  The residents at 224 East Broadway requested a sign replacement to accommodate their new tenant.  All applications were approved.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

  

Recreation Commission – (McGowan)

Councilmember McGowan reported that the summer programming for the GRC was underway.  A GRD representative reported that they were discussing various millage rates as a ballot issue for this November.

 

Tree & Landscape Commission (Barsky)

No report.

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the summer cemetery work session would be on Saturday, June 20th beginning at 9:00am.  Danish and water would be provided.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield advised Council that the July 4th celebration would be setting up on July 1st, which was a scheduled Council meeting date.  She asked Council how they would prefer to proceed regarding the July 1st Council meeting.  Manager Holycross indicated that there was nothing immediate on Council’s upcoming agendas.  An alternate meeting could be called should Council need to address any emergency issues.  Councilmember McGowan indicated that Council could cancel up to two meetings a year based on the Village Charter.  Council advised that the regularly scheduled Council meeting for July 1st was cancelled.

 

Councilmember Barsky asked the status of repairing/replacing the leaning telephone pole on the northeast corner of South Prospect and East Elm Streets. Manager Holycross indicated that the repair had been reported.  The telephone company had not provided a repair date.

 

Councilmember Barsky also asked about any solution regarding the holding ponds at the Water Plant.  Manager Holycross indicated that Plant Supervisor Fruth was working with the engineers to provide a solution.

 

ADJOURNMENT (10:15pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon.  Motion carried 6-0.  Meeting adjourned.

                       

Council Minutes May 20, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 20, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmember McGowan.  Second by Vice Mayor Herman.  Motion carried (6-0).

 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

Ben Rader, 130 West Broadway, spoke in support of Ordinance No. 07-09, the income tax reduction.  Mr. Rader indicated that he supported providing Village residents with two years of tax relief and especially supported the inclusion of the “sunset” clause.  He asked Council to support the Ordinance to allow local citizens to keep their money. 

 

Mr. Rader also advised Council that he was not support of providing a no interest loan for the Bluesfest.  He suggested that any loan the Village would provide to a non-profit should be a bankable loan.  If an individual from the organization was unwilling to sign for a personal loan, then no loan.  Mr. Rader also supported making non-profits fundraise for any grant money, with the Village providing last dollar, matching funds.  Without the non-profit providing matching funds, the Village should not provide any grant funding.

 

APPEAL HEARING

 

Mayor Hartfield called the standing appeal hearing for Holly Simons regarding Granville Planning Commission hearing on April 13, 2009 for application #09-03 to order. 

 

Mayor Hartfield called for a roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Barsky, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, and Mayor Hartfield.

 

Those wishing to speak during the hearing were sworn in.  Please note an official transcript of May 20, 2009 Appeal Hearing for Holly Simons will be attached to the final draft of the minutes. 

 

Mayor Hartfield closed the evidence portion of the hearing at 8:10pm.  Law Director Crites noted that pursuant to section 1137.01(j) of the Codified Ordinances of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision.  He suggested that Council may elect to make a decision rather than remand the appeal back to the Planning Commission.

 

Councilmember Mershon moved to deny the appeal and affirm the Granville Planning Commission decision.  Second by Councilmember O’Keefe.  Roll call vote to deny the standing appeal of Holly Simons: Barsky (yes), Mershon (yes), O’Keefe (yes), Tegtmeyer (no), Herman (yes), Hartfield (yes).  Motion carried 5-1.  Mayor Hartfield announced that Holly Simons appeal for standing relevant to application #09-03 was denied. 

 

Mayor Hartfield called the regular Council meeting back to order at 8:22pm.

 

PUBLIC HEARING

 

 Ordinance No. 06-09, An Ordinance to Amend Ordinance No. 17-08 to Provide 

       for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums 

       for Operating Expenses

 

 Ordinance No. 07-09, An Ordinance to Amend the Municipal Income Tax Rate

     for the Village of Granville for a Limited Time, by Modifying the Language of

     Section 171.03 and 171.10 of the Codified Ordinances of Granville 

 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 8:24pm

 

OLD BUSINESS

 

Vice Mayor Herman and Councilmember O’Keefe recused themselves from the meeting.

 

 Ordinance No. 06-09, An Ordinance to Amend Ordinance No. 17-08 to Provide 

       for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums 

       for Operating Expenses

 

Discussion:

Councilmember Barsky questioned if Council’s expectation, regarding Robbins Hunter matching funds, was for Robbins Hunter to fundraise new monies or could they use current funding as the match.  She suggested changing the wording from raising to matching.  Manager Holycross indicated that staff questioned the language in order to clarify Council’s intent.  Councilmember Mershon indicated that he supported the suggestion made by Vice Mayor Herman during the last Council meeting based on Robbins Hunter using monies allocated by the Village as an incentive to raise funds.  The Village dollars would be the last dollar-in.  Councilmember Mershon indicated that he was not in support of providing Robbins Hunter with funding and compromised a matching / last dollar-in suggestion.  Village staff spent time trying to find funds and the legal authority to give money away.  Councilmember Mershon indicated that he was not in favor of changing the language to undercut the current purpose and intent of the grant and, while it may be legal to provide the funding, felt it was not a good policy decision.  Councilmember Tegtmeyer indicated that she looked at the grant as a question of cash flow.  Funding would still need to be raised even if existing funds were used to purchase the equipment now.  Councilmember Tegtmeyer indicated that she would be in support of attaching the fewest strings.  She indicated that she did not see much of a difference.  Mayor Hartfield stated that the parameters placed on the funding dollars allocated to Robbins Hunter were unfair and unequal when compared to the parameters of other recipients.  She indicated that the language was a matter of intention. Councilmember Barsky agreed. 

 

Councilmember Barsky moved to change the language in the section regarding the Robbins Hunter Museum from raising to matching.  Second by Councilmember Tegtmeyer. 

 

Mayor Hartfield called for a vote to approve the motion. Motion carried (3-1). 

 

Mayor Hartfield asked who would sign for the loan being provided to the Federation for the Appreciation of the Blues.  Law Director Crites indicated that a corporate officer would have the authority to sign for the loan.  Councilmember Mershon indicated that during the last meeting, he addressed that issue.  As the organization was a 501(c) 3 corporation, the Village would be taking a risk in providing the funds that there might not be assets to collect if all of the proceeds were spent.  He indicated that the Village policy required a corporate borrower to be held liable. Mr. Rader suggested requiring an additional person to guarantee any loan.  Mayor Hartfield added that each organization was required to account for all income and expenses as a method of accountability as outlined in the policy.  Councilmember Tegtmeyer asked if each grantee would be signing a contract that outlined the terms of any agreement.  Manager Holycross answered in the affirmative.  Councilmember Barsky asked if additional clarification was needed regarding funding the Bluesfest.  Mayor Hartfield indicated that a good, clear contract would address accountability.  Manager Holycross indicated that the previous resolution outlined those particulars.

 

Mayor Hartfield called for a roll call vote on the amended Ordinance No. 06-09: Tegtmeyer – yes; Barsky – yes; Mershon – no; Hartfield – yes. Ordinance No. 06-09 failed 3-1.  An ordinance must be passed with an affirmative vote of four members of Council.

 

Councilmember Mershon suggested that four separate ordinances could be introduced at the next Council meeting.  He indicated that he was disappointed that Council would try to take action with less than a majority of Council. 

 

Vice Mayor Herman and Councilmember O’Keefe returned to the meeting.

 

Ordinance No. 07-09, An Ordinance to Amend the Municipal Income Tax Rate for the Village of Granville for a Limited Time, by Modifying the Language of Section 171.03 and 171.10 for the Codified Ordinances of Granville was moved for approval by Councilmember Barsky.  Second by Councilmember Mershon.

Discussion:

 

Councilmember Barsky indicated that in would be inappropriate for Council to consider providing a repeal of a portion of the income tax during the current economy.  She indicated that it would not be prudent for the Village to lose that portion of the funding and potential difficulties in returning to the original rate.  Councilmember Barsky felt with the current economy and the general sense of most residents that to reduce the income tax at this time was not needed.

 

Councilmember O’Keefe expressed concern regarding the Village’s ability to fund infrastructure improvements to the River Road area should it annex into the Village.  Manager Holycross indicated that should that annexation take place, the Village would need to make cuts in other capital improvements.

 

Councilmember O’Keefe asked about the impact of impending salary increases.  Manager Holycross indicated that salary increases were locked in for the service, water and sewer departments through 2011 due to a three year contract.  The police department contract was also up for renewal this year and may seek an additional multi-year contract.

 

Vice Mayor Herman asked about the Village’s bond rating.  Assistant Manager Roberts indicated that the Village was not rated.  As the Village had been successful in seeking financing, the steps and expense were never taken to be rated.  Vice Mayor Herman asked what generally happened to interest rates when a community’s revenues were reduced.  Assistant Manager Roberts indicated that purchasers look at fund balances when reviewing a municipality’s financial assets, which could cause interest rates to be higher. 

 

Councilmember O’Keefe asked the amount of income that would be lost with this rate reduction.  Manager Holycross indicated an estimated $280,000 per year, $560,000 over two years.  A person earning $80,000 per year would save $120 per year if they worked and lived in the Village.  Mayor Hartfield indicated that the savings would amount to $2 per week.  Residents would not be receiving a substantial savings. 

 

Mayor Hartfield indicated that in reviewing the Village’s five year projections, she was concerned about Village revenues for years three, four and five.   The Village should be concerned that revenue income could still decrease over the next several years based on current trends.  Mayor Hartfield stated that any perceived surplus should be viewed as potential savings and staff’s ability to manage Village funds conservatively and responsibly.  She questioned why the Village would want to potentially risk our current good financial position. 

 

Councilmember Mershon indicated that it was morally wrong for a government to take monies it did not need.  It was morally wrong for a government to take more money from citizens than it needs to provide the services agreed to be provided.  He indicated that the Village general revenue fund had grown twenty-five percent over the past two years.   Councilmember Mershon indicated that Mayor Hartfield’s committee developed a standard for the general fund to maintain a $500,000 to $600,000 balance.  He indicated that the general fund balance was three times that amount currently.  He suggested there was inconsistency regarding the fund balance issues.  Councilmember Mershon suggested that the general fund balance would probably grow again in 2009.  He added that the Village income tax revenue during the past two years had increased by about five percent each year.  The income tax revenue for 2009 was also slightly increased.  He indicated that the property tax revenue was also up four percent each year.  Councilmember Mershon indicated that the flush general fund budget had allowed Village Council the ability to not be careful in its spending.  The Council did not have to make spending choices.  The Village Council should be focusing on the core mission and services, and funding those items.  Councilmember Mershon stated that Vice Mayor Herman suggested several years ago that the Village utilize a zero base budget.  He indicated that Vice Mayor Herman’s proposal was ignored in favor of adding three or four percent to the yearly numbers.  He further indicated that Council did not examine or justify its spending.  Councilmember Mershon cited the three members, who were willing to spend money on non-profits, as an example. 

 

Councilmember Mershon indicated that this initiative was resident driven.  He indicated that a number of residents and business owners voiced an opinion that the tax rate was too high.  Councilmember Mershon indicated that he agreed with their opinion.   He indicated that this initiative would reduce income tax collections by ten percent, or seven percent of the total general fund revenues, and still be within the financial guidelines.

 

Councilmember Mershon indicated that his projections were based on the numbers provided in Manager Holycross’ five year projections.  Councilmember Mershon pointed out that Manager Holycross projected income tax collection at a rate of two to two and one half percent over the next five years versus the five percent that it increased the past two years.  The property tax collection rate was projected at one percent versus three point nine percent.  Councilmember Mershon stated that in looking at salary expenses, Manager Holycross used existing contract projections through 2011, but increased salary percentage projections after 2011 at a rate of five to six point eight percent, inflating Village expenses.  Councilmember Mershon described Village projections as being “ginned-up” to show a flush general fund with little increase in revenue and an increase in expenses projecting into the future.  He indicated that staff projections were conservative. 

 

Councilmember Mershon indicated that if the Village would need additional funding, any Village Council, now or in the future, should not feel ashamed to seek additional funding from the public to provide necessary services.  The two percent sunset provision included in the legislation was added as a clever way to make people feel comfortable.  Future Councils and citizens, should the funding be necessary, would need to raise funds for services.  The two year period gave Council an opportunity to review expenditures and service activities to determine which services the Village should be providing. 

 

Councilmember Mershon suggested that for residents working in the Village and living outside the Village, most individuals would receive the reduction, with the exception of individuals who live in Columbus, Newark and Urbancrest. 

 

Councilmember Mershon summarized that governments should not tax residents for more than they need to provide the services the residents want.  He suggested that during the next two years with the reduced tax rate, there would be no change in services or expenses, and the ability to maintain the minimum financial guideline balance would be accomplished.  Councilmember Mershon stated that the initiative to reduce the income tax was not a complaint that Village services and workers were not doing a good job, but a complaint that more government may exist than needed and that services could be provided more efficiently.

 

Councilmember O’Keefe stated that she felt it was moral to conserve and preserve funding as the five year projections showed a reduction in the general fund balance after 2011 below the $500,000 minimum. 

 

Mayor Hartfield suggested that the issue was not one of immorality, but a philosophical difference.  Councilmember Mershon indicated that he wanted it to be clear that the issue was taking money that was not needed.  The government could bully the money from individuals.  Mayor Hartfield questioned Councilmember Mershon’s representation and framing of issues and facts regarding the comments and opinions of other individuals, staff, the EFP Committee, and agreed to disagree. 

 

Vice Mayor Herman called the question.  Second by Councilmember Barsky.

 

Mayor Hartfield called for a roll call vote on calling the question: Barsky – yes; Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes.  Passed 5-1 to halt the discussion.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 07-09: Mershon – yes; O’Keefe – no; Tegtmeyer – no; Barsky – no; Herman – no; Hartfield – no. Ordinance No. 07-09 failed 1-5.

 

NEW BUSINESS

 

Resolution No. 09-32, A Resolution to Appoint a Member to the Granville Planning Commission was moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

 

Discussion:

Mayor Hartfield invited each applicant to make a statement.  She indicated that there were three applicants for this position.

 

Jim Brooks, 228 East Broadway, indicated that he has lived in the Village one and one half years and had appeared before the Planning Commission on several occasions.  He indicated that he was a local realtor and had been part of the building industry.  He was interested in serving on the Commission in order to help maintain the general character of the Village.

 

Councilmember Barsky asked Mr. Brooks about his philosophy toward growth.  Mr. Brooks responded that he was supportive of planned growth, but there was a need for oversight. 

 

Vice Mayor Herman asked what were Mr. Brooks’ guides for evaluating planned growth.  Mr. Brooks indicated that it was necessary to be proactive as well as look at a variety of positions.

 

Councilmember Tegtmeyer asked if Mr. Brooks had been part of any governmental or other types of organizational committees.  Mr. Brooks indicated that he had participated on Safety Councils in the past.

 

Councilmember O’Keefe asked how Mr. Brooks characterized Granville.  Mr. Brooks indicated that the Village was charming, quaint and well kept.  The Village welcomed visitors and encouraged them to return.

 

Councilmember Barsky asked why Mr. Brooks had not completed the portion of the application regarding the best and worst planning decisions.  Mr. Brooks indicated that he felt he did not have enough information to make an informed opinion.

 

Jeremy Johnson, 2613 Newark-Granville Road, indicated that he had lived in the Village for three and one half years.  He grew up in a rural community in eastern Ohio and had dreamed of moving to Granville.  He stated that his background was in construction and planning.  He indicated that he did not have any agenda, but wanted to become involved in the local community to maintain and bring improvements to the Village.

 

Vice Mayor Herman questioned Mr. Johnson about his application comment regarding a greater emphasis on business development.  Mr. Johnson explained that he would like to see encouragement for the right type of businesses to move the Village that complimented professional business growth.  Vice Mayor Herman asked Mr. Johnson’s opinion regarding drive-throughs.  Mr. Johnson indicated that drive-throughs have a place, but not in the downtown Village area.

 

Councilmember O’Keefe asked Mr. Johnson what he saw as his role as a Commissioner.  Mr. Johnson stated that as Commissioner, he would review applications and make decisions based on the Village Code.

 

Councilmember Tegtmeyer asked if Mr. Johnson had been part of any governmental or other types of organizational committees.  Mr. Johnson indicated that he had not participated on any committees in a public capacity.

 

Vice Mayor Herman nominated Tym Tyler as Council’s appointment to the Planning Commission.  Second by Councilmember O’Keefe.

 

Vice Mayor Herman indicated that Mr. Tyler’s four years of previous experience as a member of the Planning Commission and BZBA provided the expertise that would make him an appropriate choice.  He indicated that Mr. Tyler should be given another opportunity.  Councilmember Barsky indicated that she would like to consider bringing someone new onto the Commission in order to gain experience.

 

Vote to approve Resolution No. 09-32 nominating Tym Tyler. Motion failed (2-3). 

 

Councilmember Barsky moved to nominated Jeremy Johnson as Council’s appointment to the Planning Commission.  Second by Councilmember Tegtmeyer.

 

Vote to approve Resolution No. 09-32 nominating Jeremy Johnson. Motion carried (6-0).  Resolution No. 09-32 was adopted.

 

Mayor Hartfield explained that a second position was open on the Planning Commission.  Lyle McClow, the Granville School District’s appointee, had resigned.  The applicants not selected would be forwarded to the School Board for their consideration.

 

Resolution No. 09-33, A Resolution to Express Appreciation to Gina Reeves for Service on the Granville Planning Commission was moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion:

 

Councilmember O’Keefe advised Council that Mrs. Reeves’ had done a wonderful job while on the Planning Commission.

 

Vote to approve Resolution No. 09-33. Motion carried (6-0).  Resolution No. 09-33 was adopted.

 

Resolution No. 09-34, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required  was moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

Discussion:

 

Councilmember Tegtmeyer questioned specific language in the resolution.  Manager Holycross indicated that the specific language was required. 

 

Councilmember Tegtmeyer asked the anticipated cost for the project.  Assistant Manager Roberts indicated that the project cost was estimated at $270,000 with the State paying 80% of the cost.  These funds were being made available as a result of stimulus funding.  All funding requests must be used for road or bridge projects only.  Councilmember O’Keefe asked if Denison would be billed for any damage to College Street from the Cleveland Hall construction.  Assistant Manager Roberts indicated that the College Street renovation project was scheduled and necessary prior to the Cleveland Hall renovation project. The Village postponed the College Street project until the completion of Cleveland Hall.  Denison University would not be responsible for any repairs to College Street. 

 

Vote to approve Resolution No. 09-34. Motion carried (6-0).  Resolution No. 09-34 was adopted.

 

Ordinance No. 08-09, A n Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Page was introduced and slated for a public hearing on June 3, 2009 by Councilmember Barsky .  Second by Councilmember O’Keefe.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-09 for June 3, 2009.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of May 6, 2009

 

Councilmember Mershon made a motion to approve the May 6, 2009 minutes.  Second by Councilmember O’Keefe.  Motion carried 6-0.

 

MAYOR’S COURT REPORT – April

 

The Mayor’s Court Report for the month of April was presented for review.

 

Councilmember Mershon moved to accept the April Mayor’s Court Report.  Second by Vice Mayor Herman.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – April

 

The Manager’s Report for the month of April was presented for review.           

  

Councilmember Mershon questioned why patrol hours had decreased by one third from 2008.  Manager Holycross indicated that he thought the numbers were down 10 to 15%, but would check with Chief Mason.

 

Councilmember Barsky asked that communication between the dispatchers and officers be improved regarding relaying information about the house check process.  She explained that she encountered an officer checking her home two hours after advising the police department of her return. 

 

Councilmember Tegtmeyer asked why there was such a slow response to 911 calls outside Village jurisdiction.  Councilmember Tegtmeyer explained that she stopped to help at an accident scene and witnessed the number of calls needed to 911 prior to emergency responders arriving on the scene.  She wanted to know if the issue was information provided by the callers, the 911 dispatch system, or the emergency responders.  Manager Holycross asked Councilmember Tegtmeyer if she could provide the date and time of the incident and he would look into the issue.

 

Councilmember Barsky moved to accept the April Monthly Manager’s Report   Second by Vice Mayor Herman.  Motion carried 6-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No report.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that the Committee had tentatively scheduled a meeting for June 10, 2009.  A time had yet to be set.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that she was unable to attend the last Planning Commission meeting, but a copy of the minutes were included in Council’s packet.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

No report.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the service department was in the process of fertilizing the trees along Broadway.   She also read a proclamation indentifying the week of May 18th as Emerald Ash Borer Week.  Councilmember Barsky advised that Village flower planting would begin after Memorial Day.  Linda Reynolds, a member of the Tree and Landscape Commission, oversees and completes that task.  Councilmember Tegtmeyer expressed appreciation for the Commission’s work.

 

Councilmember Mershon advised that the wrapping on the trees along East Newark-Granville Road was a popular topic of discussion during the Antiques & Gardening at Bryn Du show this past weekend.  People were uncertain as to the purpose of the wrapping used to prevent gypsy moths.  He asked that Village staff place that information on the Village website. 

 

Union Cemetery (Mershon)

 

Councilmember Mershon reported that during the summer work project at the Old Colony Burial Ground, a metal gate and fence would be restored and returned to its original location around a family plot dating from the turn of the twentieth century.

 

OTHER COUNCIL MATTERS

 

Councilmember Mershon asked the status of the pathway repaving project along the eastern side of Jones Road.  Manager Holycross indicated that Service Director Hopkins was soliciting quotes for the project.

 

Councilmember Mershon asked the progress of moving toward a single trash hauler.  Manager Holycross indicated that the LSSU Committee would be reviewing that issue at their next meeting.

 

Mayor Hartfield asked about the information provided from LCATS regarding the location based response system project that was underway.  Manager Holycross indicated that the Village would be available to provide any assistance needed.  Councilmember Barsky encouraged that information regarding the project be forwarded to local media outlets. 

 

Councilmember Tegtmeyer asked Council of their intent to participate in the upcoming Memorial Day parade.  Mayor Hartfield indicated that she would be attending.  She advised that the breakfast event began at 9:15am at St. Lukes with the parade stepping off at 10:40am and the service beginning at 11:00am in the Maple Grove Cemetery.

 

ADJOURNMENT (9:53pm)

 

Councilmember Barsky moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 6-0.  Meeting adjourned.

Council Minutes May 6, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 6, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer.  Second by Vice Mayor Herman.  Motion carried (6-0).

 

APPROVAL OF AGENDA

 

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments. (7:34pm)

 

JOINT MEETING OF THE UNION CEMETERY BOARD

 

Mayor Hartfield called the joint meeting of the Union Cemetery Board to order.

 

ROLL CALL

Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Trustees Abraham and Habig.

 

Resolution No. 09-27, A Resolution to Declare, with the Granville Township Trustees, That Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Fill an Expired Term on the Union Cemetery Board of Trustees was moved for approval by Councilmember Mershon.  Second by Trustee Abraham. 

 

Discussion:  

Mayor Hartfield indicated that Rob Drake will be reappointed to the Board.  Councilmember Mershon indicated that Mr. Drake was completing his term and agreed to serve an additional term.  Councilmember Mershon also introduced Clerk/Treasurer Jim Patin.  Board member Drake thanked Council and the Trustees for their support.  He indicated that between five and six hundred of the stones had been conserved.  He also indicated that work would continue again this summer.

 

Vote on Resolution No. 09-27.  Motion carried 8-0.  Resolution No. 09-27 was adopted by the Granville Village Council and Granville Township Trustees.           

 

Councilmember Mershon moved that the joint meeting of the Board of Granville Township Trustees and the Granville Village Council adjourn.  Second by Councilmember McGowan.  Motion carried 8-0.

 

Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board.

 

OLD BUSINESS

 

Councilmember McGowan recused himself from the meeting.

 

Resolution No. 09-26, A Resolution to Ratify the Decision by the Granville Village Council to Allocate $7,000 to the Kiwanis Club of Granville in Support of the Fireworks Display to be Held on July 2, 2009 was moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

Discussion:

Mayor Hartfield asked if this legislation was to confirm Council’s motion from the last Council meeting. Manager Holycross indicated that this resolution ratified Council’s motion to approve this appropriation.

 

Vote to approve amendment to Resolution No. 09-26. Motion carried (5-0). Resolution No. 09-26 was approved.

 

Councilmember McGowan returned to the meeting.

 

Discussion of Non-Profit Applications

 

Resolution No. 09-28, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Robbins Hunter Museum of Granville in Support of the Preservation of the Avery Downer House and the Provision of Cultural and Educational Programs and Exhibits as a Free History Museum for the Residents of Granville was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion:

Councilmember Barsky asked if sufficient insulation existed in the museum currently.  Board President Don DeSapri indicated that new insulation was installed in the attic in 2007.  He indicated that insider storm windows would also be installed in the near future.

 

Councilmember O’Keefe asked if the change to a free museum was a recent change.  Manager Holycross indicated that Council should have received a copy of a letter from the museum indicating that it would now be a free museum.  Councilmember McGowan asked how many paid admissions there were in 2008.  Director Ann Lowder indicated that total admission fees for 2008 were just under $2,000.  Councilmember Mershon calculated that about four hundred individuals paid the $5 fee.  Director Lowder indicated that many people visit the museum for a variety of events that do not pay admission.  Councilmember O’Keefe asked how those funds would be made up now the museum was free.  Board President DeSapri indicated that once air conditioning was installed, the museum hoped more visitors would attend and rentals would increase.  Director Lowder indicated that some program events would still have a fee.

 

Councilmember O’Keefe asked about other fundraising efforts.  Director Lowder indicated that the museum’s fundraisers include the annual fund and membership drives, fundraising dollars solicited by the Women’s Board and grants from the Granville Foundation.  Councilmember O’Keefe asked how the funds would be raised if the Village did not provide funding or provided only a portion.  Board President DeSapri indicated that some funds could be available from the Victoria Woodhull fundraiser that recently netted $13,000. 

 

Councilmember Barsky and Vice Mayor Herman suggested that perhaps the museum should focus its capital improvement efforts toward the back section of the museum that area had the best opportunity for promoting revenue growth.  Board President DeSapri indicated that the Board’s financial spending was guided by the museum’s mission, which was to preserve and protect the house and collection.  Replacing the heating/air conditioning/climate control system for the front of the house was the Board’s top priority.

 

Councilmember McGowan indicated that he was supportive of all of the organizations that were requesting funding from the Village.  However, he indicated that his concern was for the individual Village resident.  He further stated that his intent was to give something back to every resident during these tough economic times.  He did not see how any of the requests before Council overcame the opposition expressed by Councilmembers during previous meetings.  The voucher system, previously proposed, would have allowed residents to donate their voucher to any of these organizations.  He also stated that he had not heard any public support for providing funding to non-profit groups.

 

Councilmember Mershon asked if the museum was unable to raise all of the funding for the project, would the project move forward.  Board President DeSapri indicated that the HVAC system had to be addressed in 2009.  Funding for those repairs would be appropriated by reallocating funding for other events or purposes.  Councilmember McGowan asked Law Director Crites if public funds could be used for capital improvements.  Law Director Crites responded that after completing his research and checking with John Gotherman, General Counsel for the Ohio Municipal League, he felt there was no constitutional prohibition, but Council would need to identify and justify any funds provided as being spent for a public purpose.

 

Councilmember Mershon stated that he felt the money was not needed by this organization.  In looking at their balance sheet, the museum had a million dollars in assets with $100,000 in cash, made $14,000 more in 2008 than they spent, and the museum had successful fundraisers.  The request was premature as the funding was not immediately needed.  He would like to see the museum attempt to raise the funds and return to Council as a last dollar-in request.  The museum demonstrated that it had the ability to raise funds.  During the past few years, the museum accomplished moving forward toward their goals.  Councilmember Mershon stated that Council should be looking at all of the requests from the perspective of where would the funding best be spent or what were the competing calls for funding.  There were more pressing needs where the funds could be allocated.  He indicated that he would prefer to spend the funding for the seniors.  Councilmember Mershon stated that he was not in support of the resolution.  Board President DeSapri responded that the museum had a pressing need currently.  The furnace was repaired four times during the past six months costing $5,000.  He acknowledged that the museum had CDs, which they would prefer not to cash. The Board was undertaking a $350,000 fundraising effort over the next five years for major improvements to the building.  The Board was attempting to be proactive in handling their HVAC system prior to an emergency.  Mayor Hartfield stated that she believed the museum Board was demonstrating responsibility by being proactive.  The museum increased local tourism for the Village through their exhibits and programs.  Councilmember O’Keefe asked about the $350,000 the museum wanted to raise over the next five years.  Director Lowder indicated that the museum had a number of capital improvement projects including the HVAC system, completing the Victoria Woodhull memorial, adding an elevator, completing the second floor and add a catering kitchen.  The museum original request from Council was for the proceeds from the bed tax for general operations.

 

Vice Mayor Herman suggested that the Village could provide a set amount after the museum were to raise some level of matching funds.  The Village contribution could be used as an incentive for a fundraising campaign to earn the balance of funding needed for an HVAC system during this difficult economic period.  The Village could identify a specific amount it would be willing to fund after the museum raised matching funds.  Councilmember Mershon indicated that he did not see the museum’s request as an immediate need, but if Council wanted to support the museum, he would be supportive of being the last dollar in. 

 

Vice Mayor Herman moved to amend Resolution No. 09-28 to make $8,000 available to Robbins Hunter contingent on raising $16,000 for the purchase and installation of heating/air conditioning/climate control system as identified as priority one and to add a new Section 2 which made the allocation contingent upon raising $16,000 and renumber the existing sections.  Second by Councilmember O’Keefe.

 

Vote to approve amendment to Resolution No. 09-28. Motion carried (5-1).  Resolution No. 09-28 was amended as moved.

 

Vote to approve Resolution No. 09-28 as amended.  Motion carried (5-1).  Resolution No. 09-28 was approved as amended.

 

Resolution No. 09-29, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Granville Historical Society to Transform the Old Academy Building into a Functioning Free Museum was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

 

            Discussion:

Councilmember McGowan indicated that for the same reasons outlined for the previous resolution, he was opposed to this resolution.

 

Councilmembers Barsky and O’Keefe indicated that the Granville Historical Society was the archivist for the Village records.  They asked if that would make a difference in how Council reviewed this application.  No response was given. 

 

Mayor Hartfield indicated that the Historical Society provided a service to the community as well as the municipality by providing preservation space.  The Historical Society also supported local tourism.

 

Vice Mayor Herman asked the Historical Society the status of the requests for financial assistance from other organizations.  Don Schilling, Vice President of the Granville Historical Society, indicated that no other applications have been submitted.  The Historical Society planned to apply for Round-Up Foundation monies in June, 2009.  He indicated that in the past, funding was received from the Granville Foundation.  The Historical Society indicated that additional archival space was needed as the museum has space constraints.  The museum anticipated a financial need amounting to $21,000 over the next two years for renovation of the Old Academy Building.  The Historical Society not only holds the Village’s archives, but will be receiving many archives from the Lifestyle Museum.  The more funds the museum receives, the sooner and more comprehensive the renovations.  Councilmember O’Keefe asked if this request was a one-time request.  Vice President Schilling indicated that the request was precipitated by the current economy causing a special need and could be a one-time request.  Councilmember Mershon asked if the Lifestyle Museum Trustees were asked for funding.  Vice President Schilling indicated that a proposal was made to the Trustees and the Historical Society was waiting for a response.  The Historical Society was given a list of archives that would be transferred, but the funding issue was not yet resolved.

 

Vice Mayor Herman indicated that the Robbins Hunter Museum was a critical asset to Granville, but the Historical Society was Granville, the Village’s history, legacy and future.  He indicated that he viewed this request as a one-time appropriation.  Councilmember Barsky asked if there were any plans to recognize the museum’s one hundred twenty-fifth anniversary.  Vice President Schilling indicated that two events were being planned:  to re-dedicate the Historical Society and an ongoing celebration of one hundred fifty years since the Civil War.

 

Councilmember Barsky asked about the continued use of the Old Academy Building by the public.  Vice President Schilling indicated that the building had been used on a very limited basis over the past several years.  The building use will be best used as additional exhibit and archival area.   Cynthia Court indicated that the Fire Marshall restricted the number of individuals permitted in the building to smaller groups.

 

Vice Mayor Herman moved to allocate $8,000 to the Granville Historical Society as outlined in Resolution No. 09-29.  Second by Councilmember Barsky.

 

Councilmember Barsky indicated that the Lifestyle Museum closing and giving some of its archives to the Historical Society has caused a crunch for the museum that was unanticipated.  She indicated her support for a one-time contribution and the $8,000 in funding.  Councilmember O’Keefe indicated she would be more comfortable with an allocation of $7,000.

 

Vice Mayor Herman amended his amendment to allocate $7,000 to the Granville Historical Society.

 

Vote to approve Resolution No. 09-29 as amended.  Motion carried (4-2).  Resolution No. 09-29 was approved as amended.

 

Resolution No. 09-30, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Granville Fellowship to Establish Health and Wellness Programs for Granville Seniors was introduced by Councilmember Barsky. Second by Vice Mayor Herman.

 

Councilmember O’Keefe recused herself from the meeting.

 

Discussion:

Councilmember McGowan indicated that the Granville Fellowship was a worthy cause, but for the same reasons he outlined for the previous resolutions, he was opposed to giving taxpayer dollars to non-profit groups before providing funding for individual Village residents.

 

Mike Kocsis, Acting President of the Granville Fellowship, indicated that the goal of this request was to increase the focus on fitness and wellness for seniors.  The Fellowship offered and subsidized classes for seniors as funding was available.  The Fellowship would like to offer these programs on a consistent basis.  The Fellowship would also like to use funding to bring in educational programs regarding health and wellness issues for seniors.  The Fellowship also received requests from seniors to purchase a gaming system whose games require physical activity.  Director Kocsis indicated that many senior facilities now provide activities that use a Nintendo Wii system for bowling, golf and other games.  In the future, funding may be available through the Granville Recreation District.  The Rec Commission 2008 funding was allocated to pay for bus transportation for Fellowship trips.

 

Councilmember Barsky asked if the Fellowship had looked at donations.  Mr. Kocsis indicated that seeking donations were an ongoing process.  Mayor Hartfield asked how much funding would be needed to offer the yoga program for the remainder of 2009.  Director Kocsis indicated that about $500 would be needed to continue the program through 2009.

 

Councilmember Mershon indicated that the request was small.  If the Village Council felt that it was important to provide health and wellness services to seniors, the cost of providing that service should be looked at and contracted.  Councilmember Mershon asked Director Kocsis to provide the financial numbers for providing health and wellness services to the seniors for a year.  Mayor Hartfield expressed support to help continue the health and wellness programming, but felt uneasy supporting the purchase of a Nintendo Wii.  Vice Mayor Herman encouraged the Fellowship to pursue Councilmember Mershon’s suggestion. 

 

Councilmember Barsky moved to allocate $1,500 to the Granville Fellowship as outlined in Resolution No. 09-30.  Second by Vice Mayor Herman.

 

Vote to approve Resolution No. 09-30 as amended.  Motion carried (3-2).  Resolution No. 09-30 was approved as amended.

 

Councilmember O’Keefe returned to the meeting.

 

Resolution No. 09-31, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Granville Federation for the Appreciation of the Blues was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

Vice Mayor Herman recused himself from the meeting.

 

            Discussion:

Councilmember McGowan indicated that each of these organizations were worthy, but for the same reasons he outlined for the previous resolutions, he was opposed to giving taxpayer dollars to non-profit groups before providing funding for individual Village residents.  The money should be provided to the residents and they pass the funds along to any of these organizations.

 

Councilmember Mershon asked Jerry Martin the amount of proceeds donated in 2008.  Mr. Martin indicated that the Bluesfest donated a total of$8,000 to the Licking County Coalition for Housing and the Granville Music Boosters.

 

Mayor Hartfield indicated that the request was for a $5,000 grant and a $5,000 forgivable, interest free loan.  Mayor Hartfield asked how that request could be structured.  Manager Holycross indicated that two separate clauses were outlined in the legislation that the loan was only forgivable if the production and associated costs of the Bluesfest exceeded income generated.  The legislation also outlined that some or all of the loan may be forgivable upon approval by the Village Council.  A specific request would need to be made by the organization for Council to forgive any part of the request.

 

Councilmember O’Keefe noted that the non-profit policy stated no more than 25% of the total annual budget may be authorized.  The most the Village could provide for this organization would be $7,500.

 

Councilmember Mershon asked Mr. Martin if part of the request was based on a timing issue in order to secure entertainment.  Mr. Martin indicated that he was not completely sure as no musicians had been contacted.  For the first eight years of the event, $15,000 was available to secure entertainment, with only $7,000 available in 2008.  For this year, the Bluesfest was only able to secure a $5,000 donation that was available after the event.  He indicated many musicians required payment up front.

 

Councilmember Mershon suggested providing a loan for $5,000 to $7,000 and further discuss how the funds would be repaid after the event as the Bluesfest provided a public benefit.  Councilmember O’Keefe indicated that the event attracted people to the Village and benefited local community groups.  She indicated her support for the request as a loan to be looked at after the event.  Councilmember Barsky indicated her support for a $5,000 loan. 

 

Councilmember O’Keefe asked what groups would benefit from the event this year.  Mr. Martin indicated that New Beginnings and the Granville Music Boosters would be the beneficiaries.

 

Councilmember O’Keefe moved to amend Resolution No. 09-31 to allocate $7,000 to the Granville Federation for the Appreciation of the Blues in support of the annual Hotlicks Bluesfest to be held on September 19, 2009 and this sum would be in the form of a non-interest loan that would be repaid if possible and remove the references to grants in Section 2.  Second by Councilmember Mershon.

 

Vote to approve the amendment to Resolution No. 09-31. Motion carried (3-2).  Resolution No. 09-31 was amended as moved.

 

Vote to approve Resolution No. 09-31 as amended.  Motion carried (3-2).  Resolution No. 09-31 was approved as amended.

 

 

 

NEW BUSINESS

 

Councilmember O’Keefe recused himself from the meeting.

 

Ordinance No. 06-09, An Ordinance to Amend Ordinance No. 17-08 to Provide  for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses was introduced and scheduled for a public hearing for May 20, 2009 by Councilmember Barsky. 

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-09 for May 20, 2009.

 

Vice Mayor Herman and Councilmember O’Keefe returned to the meeting.

 

Ordinance No. 07-09, An Ordinance to Amend the Municipal Income Tax Rate for the Village of Granville for a Limited Time, by Modifying the Language of Sections 171.03 and 171.10 of the Codified Ordinances of Granville was introduced and scheduled for a public hearing for May 20, 2009 by Councilmember Mershon.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-09 for May 20, 2009.

 

Mayor Hartfield acknowledged receipt of the appeal of a Granville Planning Commission decision for application no. 03-09 and a hearing scheduled for either of the next two Council meetings.  Mayor Hartfield confirmed that the appellant preferred the hearing be scheduled for June 3, 2009.  The appellant indicated in the affirmative.

 

Councilmember Mershon moved to set the hearing date for June 3, 2009.  Second by Vice Mayor Herman.  Motion approved. (6-0)

 

Ms. Barbara Franks asked Mayor Hartfield if it would be a public hearing.  Mayor Hartfield indicated that it was a public hearing in that people may attend, but only the individuals who had standing and appeared at the Planning Commission hearing may participate.  It would be a quasi-judicial hearing.  Ms. Franks indicated that it was not fair as so many people wanted to speak at the initial hearing.  Law Director Crites objected that Council’s only role tonight was to set a hearing date.  He further stated that what Ms. Franks was discussing was testimony and could not be considered by Council until it comes before Council at a public meeting and where testimony would be given under oath.

 

Mayor Hartfield acknowledged receipt of the appeal of standing from Holly Simons in regard to a Planning Commission hearing for application no. 03-09. 

 

Vice Mayor Herman moved to set the hearing date for May 20, 2009.  Second by Councilmember Barsky.  Motion approved. (6-0)

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of April 15, 2009

 

Councilmember Barsky made a motion to approve the April 15, 2009 minutes.  Second by Councilmember O’Keefe.  Motion carried 6-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee met and the minutes of the meeting were in Council’s packet if anyone had questions.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that a meeting was in the process of being scheduled. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission received a change of use application for 234 East Broadway from a real estate office to a candy store, which was approved.  A sign application was also approved for a candy store to be located at 224 East Broadway.  Robbins Hunter Museum received approval for a sign and a sandwich board sign for an antique store that would be opening in the museum. 

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

No report.

 

Tree & Landscape Commission (Barsky)

Mayor Hartfield reported that three trees were planted at the Intermediate school in recognition of Arbor Day.   Mayor Hartfield indicated that she read the Arbor Day proclamation and that the event was very nice.

 

Union Cemetery (Mershon)

Councilmember Mershon advised that the Union Cemetery Board would be meeting for their annual meeting on May 11 at 7:30pm.

 

 

OTHER COUNCIL MATTERS

 

Councilmember Barsky asked if the Comprehensive Plan Steering Committee meeting was scheduled.  Manager Holycross indicated that the meeting was scheduled for Tuesday, May 19th at 5:30pm to wrap up the map and text and to discuss scheduling a public hearing.

 

Councilmember Mershon asked about when the crosswalk striping would be completed in the Erinwood subdivision.  Manager Holycross indicated that Service Director Hopkins had the materials and anticipated completely the work shortly.

 

Councilmember Mershon asked if Village staff had responded to the Granville Inn regarding the sale of their parking lot.  Manager Holycross indicated that he communicated with Mr. Beckerley the day following their meeting.

 

Councilmember Mershon provided Council with a spreadsheet outlining the contract terms and costs from surrounding municipalities with a single trash hauler.  He indicated that the survey showed current rates were more than 17% less than rates for Village residents, with a three year price protection.  He suggested that the Village seek bids for a single trash hauler.  Mayor Hartfield agreed with Councilmember Mershon that staff should pursue seeking bids for a residential, single trash hauler.  Manager Holycross indicated that staff would bring the information to the LSSU Committee for their recommendation to bring to Council.

 

Councilmember Barsky indicated that a resident advised her that dogs were accessing ponds by the water plant.  She asked that Village staff check the safety aspects of those ponds.

 

ADJOURNMENT (9:52pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

Council Minutes April 15, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 15, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember O’Keefe made a motion to excuse Councilmember Barsky.  Second by Vice Mayor Herman.  Motion carried (6-0).

 

The minutes reflect that Councilmember Barsky arrived at 8:05pm.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Tegtmeyer.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:34 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments. (7:35pm)

 

OLD BUSINESS

 

Vice Mayor Herman recused himself from the meeting.

 

Discussion of Non-Profit Applications from Kiwanis and Robbins Hunter Museum

 

Discussion:

Mayor Hartfield indicated that Council would be resuming a conversation regarding applications from Kiwanis and Robbins Hunter Museum. 

 

Councilmember O’Keefe questioned the advisability of providing funding when funds were not budgeted for 2009.  She indicated that she felt the Village should allocate a specific level of funding for non-profits.  Councilmember Tegtmeyer indicated that the EFP Committee discussed identifying a specific level of funding that could be allocated to non-profits on an annual basis.  The level of funding would need to be discussed by Council and a policy decision made by Council.  Mayor Hartfield indicated that EFP discussed a total level of funding available as well as a limit per organization.  Mayor Hartfield stated that a total funding level of $50,000 was mentioned as an initial level with a $10,000 cap per organization.  Manager Holycross indicated that the Committee was reluctant to identify a funding limit prior to discussions with Council.  The process was intended to be part of the overall budget process.  Manager Holycross explained that the organizations would submit their requests prior to the budget process so the amount of funding needed annually could be included in the budget process.  Councilmember O’Keefe asked if $50,000 would be available during the current budgetary year.  Manager Holycross advised that at the present time it would be available.  Councilmember Mershon asked if that level of funding would be available over the next five years.  Manager Holycross indicated that funding over a five year period could be problematic.  Councilmember Tegtmeyer stated that the decision as to the amount of funding available could be made on a year to year basis. 

 

Councilmember McGowan read comments from several residents who were not in favor of Village Council providing funding for non-profits.  “Public monies should not be given to private groups.”  He indicated that years ago he recommended the Village pick up the cost of the holiday lights instead of the Chamber covering those costs.  Councilmember McGowan indicated that in his research many other communities covered the cost of holiday lighting and perhaps fireworks expenses also.  He also suggested that communities fund firework displays through their local recreation commissions.  Councilmember Tegtmeyer indicated that she also received a similar opinion from a resident and appreciated the comment, but Council also had to look at the overall impact of not funding some requests.

 

Councilmember O’Keefe asked David Getreu of the Kiwanis, how providing the fireworks display related to their mission statement.  Mr. Getreu indicated that the event provided a communitywide activity for families for free.  Mr. Getreu indicated that in the past local businesses covered the cost of the fireworks.  Mr. Norm Ingle advised that this year he was unable to secure corporate support.  He also indicated that the event (the four day 4th of July celebration, parade and fireworks) was the largest fundraiser for Kiwanis each year.  The funds raised from this event support Kiwanis’ programs annually.

 

Councilmember Tegtmeyer questioned what Council’s role should be in the support of local activities, events or organizations that make up the overall character of Granville.  She indicated that these groups could be coming to the Village as a last resort.  Any program that the Village initiated would provide funding to groups on a one-time or very limited basis.  Mayor Hartfield indicated that many of these organizations bring in additional revenue to local businesses both during the event and through return visits.  These events help support local tourism as well as preserve the history, tradition and character of Granville.

 

Councilmember O’Keefe asked Kiwanis if they received a proposal for the cost of the fireworks.  Mr. Ingle indicated that Kiwanis hired Pyrotecnico of Pennsylvania for the past number of years.  Kiwanis signed a contract and paid a deposit in December for $11,500 for the 2009 display.  Kiwanis negotiated a reduced cost as the fireworks were scheduled for non-peak days.  Local businesses that have given a little bit each year were still participating and Kiwanis had cut back on other areas of the overall event and services provided.  Councilmember Tegtmeyer asked if Kiwanis had approached other service groups for financial support.  Mr. Ingle indicated that Kiwanis had not contacted other group.  Councilmember Tegtmeyer suggested that Council provide a portion of the total request.  She indicated her support for funding the request on a limited basis.

 

Councilmember O’Keefe indicated that she would prefer to address the Kiwanis request and wait to consider the Robbins Hunter request after all other proposals were submitted.  Councilmember Mershon indicated his support for addressing emergency requests that were allowed by law and for a public purpose and wait to address all other requests at a later date.  Councilmember Mershon asked if additional non-profits could apply for funding.  Councilmember Tegtmeyer indicated that any group could still apply.  The information was published in the newspaper and available through the Village for several weeks. Mayor Hartfield indicated that providing assistance to local groups was not a new concept for Council.  The Village Council helped with many different groups in the past including the Chamber and Senior Fellowship. 

 

Councilmember McGowan recused himself from the meeting.

 

Councilmember Mershon questioned if Council could respond by resolution to Kiwanis’ request tonight as long as the amount funded was less than the budgeted amount in the community service line item.  Manager Holycross indicated that there was $80,000 in that particular line item.  There were several items that were funded by that line item, but funding would be available to cover both appropriations being discussed tonight.

 

Councilmember Mershon questioned Council’s ability to provide taxpayer general revenue funds to non-public entities, and not requiring any specific service for the funding.  He indicated that Ohio law prohibited lending aid and credit to private institutions.  Law Director Crites indicated that each request should be looked at on a case by case basis to determine if monies being advanced from the general fund were being used to promote some public service.  Title 57 could be reviewed to determine how levy money could be used.  Law Director Crites indicated that Council needed to review each application to determine if the request promoted a public service.  Law Director Crites indicated that the fireworks probably did promote a public service.  The Robbins Hunter request would be more problematic, as the purchase of a furnace would not necessarily promote a public purpose.  Law Director Crites indicated that he could review case law to determine if capital improvements could be funded.  Councilmember Mershon reiterated that any funding provided should be tied to specific, achievable outcomes. 

 

Councilmember O’Keefe again suggested that Council consider Kiwanis’ proposal tonight and set a deadline of May 5th for all other proposals to be submitted for funding in 2009.  She also suggested a need for deciding on a total amount of funding available in the 2009 budget. Councilmember O’Keefe indicated that she would like public input regarding these funding issues also.  Councilmember Mershon suggested that the EFP Committee meet and suggest a cap for funding all 2009 requests.  All applications would be submitted to Council by May 5th which Council could review through a budget appropriation ordinance.

 

Councilmember O’Keefe moved to grant $7,000 to Kiwanis to support the fireworks display on July 2, 2009 for one year only.  Second by Councilmember Barsky.  Motion passed.

 

Councilmember Barsky asked if Kiwanis would be able to reduce the cost of this year’s show.  Mr. Engle indicated that he was not sure if that was possible, but he would look into that suggestion. 

 

Councilmember McGowan returned to the meeting.

 

Mayor Hartfield returned to the discussion regarding the Robbins Hunter Museum request.  She indicated that Council needed to determine if the Village could fund a capital improvement such as a furnace.  If funding a furnace would not be possible, Robbins Hunter would need to revise their application.  Mayor Hartfield indicated that the application should indicate any restrictions regarding funding.  Law Director Crites indicated that he would review the Robbins Hunter request and advise staff.  Manager Holycross indicated that staff will advise applicants of the legal opinion from the Law Director as soon as available.  Councilmember Tegtmeyer advised that no further applications would be accepted after May 5th for the 2009 budget year.

 

Vice Mayor Herman returned to the meeting.

 

NEW BUSINESS

 

Resolution No. 09-25, A Resolution to Appoint Members to the Bryn Du Governance Commission was moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

 

Discussion:

Councilmember Mershon moved to remove “Governance” from the title and Be It Further Noted section.  Second by Councilmember McGowan. 

 

Vote to approve amendment to Resolution No. 09-25. Motion carried (7-0).  Resolution No. 09-25 was amended as moved.

 

Councilmember O’Keefe indicated that Council was grateful for the volunteer’s contribution.

 

Vote to approve amended Resolution No. 09-25. Motion carried (7-0).  Resolution No. 09-25 was adopted.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of April 1, 2009

 

Councilmember Tegtmeyer made a motion to approve the April 1, 2009 minutes.  Second by Councilmember Mershon.  Motion carried 7-0.

 

MAYOR’S COURT REPORT – March

 

The Mayor’s Court Report for the month of March was presented for review.

Councilmember O’Keefe moved to accept the March Mayor’s Court Report.  Second by Councilmember Barsky.  Motion carried 67-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

 

MANAGER’S REPORT – March

 

The Manager’s Report for the month of March was presented for review.        

  

Councilmember O’Keefe moved to accept the March Monthly Manager’s Report   Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee would meet prior to Council’s May 6th meeting.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that a meeting would be scheduled.  Councilmember Barsky asked if the leaning pole on the southeast corner of South Prospect and East Elm Streets had been checked.  Manager Holycross indicated that the appropriate provider had been notified. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission denied a change of use of 123 South Prospect Street.  The owner’s indicated that they would appeal.  A change of use was granted to the Robbins Hunter Museum for use the “woodshed” portion of the building as an antique and gift shop.  The school district was also granted approval to use property along the southern edge of the elementary school as garden plots.  Three of the plots will be used as an organic garden for the school district.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that 5,000 eggs provided for the Easter Egg Hunt and were collected in about three minutes.  The Rec Commission’s spring and summer programs were available with several new offerings.

 

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Tree & Landscape Commission approved a landscape plan for Centenary Methodist Church.  The Church was adding additional landscape using deer resistant materials.  The fall tree plantings were in the planning stages.  The wrapping of trees was underway to protect trees from the Emerald Ash Borer.  Spring flowers will be planted beginning in May.  The Commission also decided to reimburse a resident on Brennan Court for a tree planted in the common cul-de-sac area.

 

Union Cemetery (Mershon)

Councilmember Mershon asked when the Township Trustees would be meeting with Council for their annual meeting.  Clerk Prasher indicated that the annual Union Cemetery meeting was scheduled for the May 6th Council meeting.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that Council received updated goals and objectives. She asked Council if there were any changes or additions. 

 

Councilmember Barsky asked if the goal to improve communication between the police department and Village residents should include all Village staff.  Councilmember Mershon responded that a friendlier front desk, water department and Court Clerk staff could not be found.  Councilmember Barsky indicated that she was not aware of any problems, but was concerned by a fairness issue.

 

Councilmember Tegtmeyer expressed concern about the impact of staff time and financial costs in implementing all of these goals.  Manager Holycross indicated that staff would provide Council a work plan which focused on the top ranked goals in each category.  The plan would identify items that were costly or more time consuming.

 

ADJOURNMENT (9:19pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

Council Minutes April 1, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 1, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (7-0).   

 

CITIZEN COMMENTS (7:32 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments. (7:33pm)

 

PRESENTATION

 

            Nancy Reechie, with Columbus Historic Preservation, spoke to Council regarding the scenic byway application.  Ms. Reechie indicated that after the draft management plan was originally submitted, the Ohio Department of Transportation requested that the draft be submitted to the Licking County Commissioners and the Licking County Engineers Office for their review.  She indicated that the Licking County Commissioners were very supportive and impressed with this plan, especially as it was being included as part of the Comprehensive Plan.  Ms. Reechie indicated that during that review process, it was recommended that the T. J. Evans Bike Pathway system be included as part of this plan.  Ms. Reechie was before Council to request an amendment to the resolution passed in 2008 to include the T. J. Evans Bike Path as part of the Scenic Byway Plan.  Ms. Reechie indicated that she hoped to complete this process by the end of April.

 

            Councilmember Barsky asked who would be following up with McKean Township.  Ms. Reechie indicated that Trustee Bill Habig was making that contact.  Councilmember Tegtmeyer asked if a McKean Township member would be included as part of the committee structure.  Ms. Reechie indicated that including McKean Township would be possible.  She also indicated that the Licking County Commissioners discussed asking the Licking County Visitor and Tourism Bureau to become involved to develop a more comprehensive plan throughout the County.

 

Councilmember O’Keefe asked Ms. Reechie to summarize the benefit of having a scenic byway designation.  Ms. Reechie indicated that Ohio’s scenic byway program identifies routes with intrinsic value such as scenic, historic, recreational, natural, archaeological or cultural.  These routes allow local communities to preserve and enhance their local environments while attracting tourists to the area.

Councilmember Mershon asked if T. J. Evans Foundation owned the trail and/or were supportive of the byway plan.  Ms Reechie indicated that she had not contacted the Foundation as she thought the trail was public right-of-way.  She indicated that she would contact the Foundation. 

 

Mayor Hartfield and Councilmember Barsky thanked Ms. Reechie for all of her work and persistence.

 

PUBLIC HEARING (7:44pm)

 

Ordinance No. 03-09, An Ordinance to Amend Sections 1189.01,1189.09, 1189.10, 1189.11 of the Codified Ordinances to Revise the Regulations Pertaining to Temporary, Exempt, and Prohibited Signs

 

            Maggie Barno, Executive Director of the Granville Area Chamber of Commerce, stated that the Chamber was still in support of sign laws that help maintain a consistent look to Granville and enable businesses to make their products known.  The Chamber appreciated the changes in the temporary sign portion of the code.  The Chamber asked that the Village hold a meeting with local business owners to educate them about the new legislation. 

 

Council indicated that staff was available to answer any questions regarding changes in the sign code at the convenience of any business owner.

 

Mayor Hartfield closed the public hearing for Ordinance 03-09. (7:46pm)

 

Ordinance No. 04-09, An Ordinance to Provide One-Time Issuance of Four $20 Vouchers to Each Resident or Business that has a Water Meter Located in the Village as of May 1, 2009

 

            Maggie Barno, Executive Director of the Granville Area Chamber of Commerce, stated that the Chamber was in support of this ordinance.  The Chamber website hosted a poll for Chamber members regarding this issue.  She indicated that 61% of poll respondents were in favor of the ordinance. The Chamber supported this program as a boost for the local economy, local businesses would see an increase in activity, and it would encourage residents to shop locally.  The Chamber encouraged Council to pass this ordinance.

 

Councilmember Barsky asked the total number of respondents.  Ms. Barno was not aware of the total number of respondents.

 

Mayor Hartfield closed the public hearing for Ordinance 04-09.  (7:47pm)

 

 

 

 

Ordinance No. 05-09, An Ordinance to Appropriate Funds for the Pedestrian Bridge Over Raccoon Creek and Authorizing the Village Manager to Enter into a Contract for the Project

 

            Dennis Cauchon, 327 East Broadway, commended Council and Assistant Manager Roberts for pursuing the grant and moving forward with the project.  He indicated, after reviewing the eight sample designs, he would not be supportive of either the Buckeye or Cortez designs.

 

            Dan Rogovin, 222 Glyn Tawel Drive, indicated that he was representing US Bridge.  He provided Council with copies of brochure booklets showing bridge products that his company provides.  US Bridge has been in business since 1936.  He indicated that the typical bridge design used in projects such as this was the Voyager.

 

Assistant Manager Roberts indicated that the Voyager design was being used as the design for ODOT’s base bids. 

 

Mayor Hartfield closed the public hearing for Ordinance 05-09.  (7:50pm)

 

OLD BUSINESS

 

Ordinance No. 03-09, An Ordinance to Amend Sections 1189.01,1189.09, 1189.10, 1189.11 of the Codified Ordinances to Revise the Regulations Pertaining to Temporary, Exempt, and Prohibited Signs was moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe.

 

Discussion:

Councilmember Mershon questioned the new language at the top of page three in red that was not highlighted regarding signs that no longer advertise an existing business.  He asked if that language was new.  Planner Terry indicated that the language should not be included in the draft and should be removed.  Council requested that the language be removed.

 

Councilmember Mershon questioned allowing multiple televisions in an interior window display.  He indicated that he did not have a problem with that type of display and suggested removing the last sentence in section 1189.11(w).  He indicated that the size of the window would limit the size of television screen used or the number of screens.  Councilmember Tegtmeyer understood the need for this restriction.  She indicated that a business could always seek a variance.  No change was made.

 

Councilmember Barsky asked if Planning Commission was comfortable with the responsibilities outlined in this ordinance regarding off-premises signs.   Manager Holycross indicated that the section in question was added to exclude sandwich board signs.  Councilmember McGowan asked if a business could place a sandwich board sign in the downtown area that was more than a block away from the business.  Manager Holycross indicated the restrictions being reviewed do not affect the guidelines regarding sandwich board signs as those restrictions were in another part of the code.  Planning Commission still had the ability to restrict those signs.

 

Councilmember Mershon indicated that language in section 1189.10(a)(10) was not the language he suggested during the previous meeting.  He indicated that the correct language should read “Signs that are not visible from public streets or legible from adjacent properties.”

 

Councilmember McGowan commented on the suggestion from the Chamber regarding additional education for local business owners.  He asked if there was anything additional that needed to be done.  Mayor Hartfield indicated that multiple Planning Commission hearings were held and two public Council meetings with one being held over provided businesses several opportunities to review and question the legislation.  Vice Mayor Herman suggested that the Village Planner would be willing to meet with any business owner who had questions and discuss any issues.  Manager Holycross and Planner Terry indicated in the affirmative.

 

Mayor Hartfield asked if Council was comfortable with the new language regarding vehicles that were used for advertisement.  Council indicated agreement with the new language.  Councilmember Mershon recommended a change in the language to focus on the principal purpose of the vehicle.  Councilmember Mershon amended the language to read “Any sign that is placed on or affixed to a vehicle or trailer that is parked in a location that is visible to the public and for a period of time that indicates that the principle purpose of locating the vehicle in that location is principally for advertising, rather than transport.” 

 

Mayor Hartfield called for a roll call vote on the amended Ordinance No. 03-09: Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Ordinance No. 03-09 passed 7-0.

 

Ordinance No. 04-09, An Ordinance to Provide One-Time Issuance of Four $20 Vouchers to Each Resident or Business that has a Water Meter Located in the Village as of May 1, 2009 was moved for approval by Councilmember McGowan.  Second by Vice Mayor Herman.

 

Discussion:

Councilmember McGowan indicated that his intention in proposing this legislation was to give something back to the residents during these tough economic times.  He indicated that he listened to Council’s concerns regarding designing legislation that would ensure the money be spent locally and developed a voucher type program.  He indicated he would welcome any amendments to increase or decrease the amount of the credit or extend the program into the Township.

 

Councilmember O’Keefe asked the cost of the program if all of the vouchers were redeemed.  Manager Holycross indicated an estimated total cost of $120,000. 

 

Councilmember Tegtmeyer expressed concern regarding the impact of this program on the staff.  Council and staff had not allocated time during this year for implementing this program, so other work would not be completed.  The program was not simple and wondered what staff’s availability.  Manager Holycross indicated that staff would be able to manage the program; however, there could be lost opportunities to work on other projects.  Staff’s time would just be used differently.

 

Councilmember O’Keefe asked about the reserves shown in the five-year revenue projections.  Manager Holycross estimated that the general fund balance after five years was just over half a million dollars.  Councilmember O’Keefe asked what an appropriate reserve balance would be for a municipality our size.  Manager Holycross indicated that the Village’s financial policies required a minimum of half a million dollars.  He indicated that he and Assistant Manager Roberts would feel more comfortable with a 25% reserve of the annual budget, about one million dollars.  He indicated that providing a cushion allows the Village to handle emergencies, unanticipated costs or take advantage of opportunities.  Manager Holycross indicated that Dublin holds a 100% of the annual budget in reserve.  Councilmember Barsky wondered how the current economic climate would be calculated into that five year projection.  Manager Holycross indicated that any estimate made regarding the next five years would be a guess as to the impact on the economy and the Village.  Councilmember O’Keefe questioned if Council should count on a surplus of funds from the street improvement project that came in under bid.  Manger Holycross indicated that even though the Village Engineer included an allowance for overages prior to bidding this job, reconstruction jobs often run into unanticipated problems.  The staff thought it prudent to hold these funds in reserve until the project was well underway.  Councilmember Mershon indicated that the Village Engineer indicated that extra costs were built into the bid.  Manager Holycross answered in the affirmative, but in discussing the issue of releasing these funds for other projects, staff felt it would be prudent to hold those funds in reserve.

 

Councilmember McGowan stated that he initially proposed legislation of providing credit to the water bill which would have been procedurally simple.  Councilmember McGowan asked Council if they did not feel it was important to give anything back to the residents during this tough time or help local businesses, Councilmember should so indicate.  Councilmember McGowan indicated that he voted against the appropriation for a $60,000 water pump that was rarely used.  Council could always find ways to spend money.  Councilmember McGowan suggested that Council needed to decide if it was important to give something back to residents or local businesses at this time.

 

Mayor Hartfield indicated that a voucher program was initially her suggestion.   She indicated that she made the suggestion after feeling worn down by the rapidity of similar legislation.  Mayor Hartfield indicated that she was wrong for making the suggestion.  Mayor Hartfield indicated that with the unknown economic climate, unknown revenue income for the coming year, the potential of unknown expenses regarding the street project, and the expenditure of staff time makes supporting this legislation not possible.  She indicated that philosophically she cannot justify supporting this expenditure.  She questioned if providing these funds was a productive expenditure or a consumptive expenditure.  She questioned if people were being encouraged to spend just to spend, was there future capital to back up the Village providing these funds, or was this program just a short term fix.  Mayor Hartfield also questioned possible unintended consequences both financially and socially between residents and businesses.  The Village has traditionally been conservative in our fiscal policies, this legislation seems to go against that tradition.  Councilmember Tegtmeyer and O’Keefe indicated that residents advised them that they were not interested in the program, to use the funds to fix the roads or sewers.  Councilmember Tegtmeyer indicated that in the current economic climate a contingency fund was important and prudent.  Councilmember Barsky indicated that being good stewards of the Village’s finances was possibly a more important way to give back to the community over the long term.

 

Vice Mayor Herman indicated his willingness to support the legislation.  He indicated that he felt it was worth a try and anticipated that the program would not be as costly as many vouchers would not be used.  He indicated his support due to the challenging financial climate and could be helpful for both residents and businesses.

 

Councilmember Mershon indicated that he philosophically supported the goals of this legislation.  The budgetary needs of the Village had been met, the Village fiscal standards would still be met and the Village has surplus funds.  Although this proposal was the most costly administratively, the Village had unspent monies in the general fund for years that had went unspent and the appropriate thing to do was to give the money back to the residents.   Councilmember Barsky indicated that with the recent requests from organizations within the community, Council may need to consider the long term cost benefits of giving funds directly back to the residents, rather than through programs.

 

Mayor Hartfield called for a roll call vote on the amended Ordinance No. 04-09: McGowan – yes; Mershon – yes; O’Keefe – no; Tegtmeyer – no; Barsky – no; Herman – yes; Hartfield – no. Ordinance No. 03-09 failed 3-4.

 

Ordinance No. 05-09, An Ordinance to Appropriate Funds for the Pedestrian Bridge Over Raccoon Creek and Authorizing the Village Manager to Enter into a Contract for the Project was moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

 

Discussion:

Assistant Manager Roberts indicated that Council was provided with information specific to this project as part of their project.  The estimated cost of the project was $657,000.  ODOT was requesting this legislation, which includes the alternatives requested by Village staff.  The ordinance was needed in order for funding to proceed.  Councilmember Mershon asked if the price of the project increased significantly, Council could reconsider funding the project.  Assistant Manager Roberts answered in the affirmative.

 

Councilmember Mershon asked how the split funding for the sidewalk in front for Granville Market happened and if this was Village policy.  Councilmember Mershon indicated he was trying to determine what the Village policy was regarding sidewalk installation. Manager Holycross indicated that the split funding was part of the approval granted Granville Market for their recent renovations.  Planner Terry indicated that as part of the renovation, the Village asked the Market to install a sidewalk in front of their business.   The Village would be solely responsible for installing a five foot sidewalk; however, the Village wanted a ten foot pathway so the Village agreed to cover fifty percent of the costs.  Manager Holycross indicated that in new areas, it was the financial responsibility of the developer to build sidewalks.  The Village also splits the cost of replacing existing sidewalks with the property owner.  Manager Holycross indicated that this instance was a first for him in regard to installing a new sidewalk in an existing area. 

 

Councilmember Barsky suggested allowing the Pathway Advisory Committee to recommend a specific bridge design.

 

Mayor Hartfield called for a roll call vote on the amended Ordinance No. 05-09: Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; McGowan – yes; Herman – yes; Hartfield – yes. Ordinance No. 05-09 passed 7-0.

 

NEW BUSINESS

 

Vice Mayor Herman recused himself from the meeting.

 

Four Funding Requests

Granville Federation for the Appreciation of the Blues

Granville Historical Society

Kiwanis

Robbins Hunter Museum

 

Discussion:

Councilmember Mershon appreciated the general language in the non-profit fiscal policy, but indicated that he was opposed to it.  As public monies were being used, the Village should receive an identifiable return.  He indicated that the Village should be entering into contracts with specific outcomes.  Councilmember Mershon suggested that the Village provide funding to organizations that could provide services to residents more efficiently than the Village could.  Councilmember Mershon suggested that as only one of the requests were of an urgent nature, the rest should wait and go through the budgetary process.   Mayor Hartfield indicated that she wanted whatever policy or procedure that was established to be fair and equitable to each group. 

 

Councilmember Barsky indicated that she also wanted definable outcomes with an accountability component.  She indicated support for an application process that required each group to identify how funds were used and/or allocated. 

 

Councilmember Mershon indicated that if there was an emergency need, those needs should be considered.  When non-profits provide a service that government would provide otherwise, it made sense to provide funding to those organizations.  He indicated that he was not supportive of funding all non-profit organizations. 

 

Mayor Hartfield indicated that whatever process was selected, all groups should receive equal and fair treatment.  She asked each group how soon they needed an answer from Council regarding their requests. 

 

  • Kiwanis indicated that Kiwanis paid for the fireworks display; however, most municipalities pay for community fireworks displays.  The Village certainly derives a benefit for the service that the Kiwanians have traditionally provided.  Kiwanis needed to know within the month to secure fireworks.
  • The Bluesfest indicated that they could wait one month
  • The Robbins Hunter Museum indicated that they began this process in December, 2008.

 

Councilmember Tegtmeyer asked Councilmembers if Council had an opinion whether Council wanted requesters to exhaust all options for funding requests prior to coming to Council or act as a catalyst for initiating projects.

 

Councilmember Mershon asked the number of local non-profits.  Mayor Hartfield indicated that the list provided Council included thirty-seven organizations.  Councilmember Mershon asked if each group would be provided $10,000.  Mayor Hartfield indicated that Council would limit the number of dollars available annually, reviews each application and provides funding as available.  Councilmember Mershon questioned if all of these requests should be considered or funded this year.

 

Councilmember O’Keefe asked how long it would take to develop an application.  Manager Holycross indicated that an application could be develop and provided to each group by the middle of next week based on the current guidelines in the draft policy.  Council could move forward with the process as outlined currently and see how the process works.  As the applications were turned in, they would be forwarded to Council for their review.  Councilmember Barsky suggested the Manager Holycross forward the draft application to Council for their review via email for suggestions prior to forwarding to the four applicants.  Mayor Hartfield indicated that Manager Holycross could then forward the application to these four organizations.  Manager Holycross would provide all applications to Council as soon as the information was received.

 

Councilmember Mershon asked if additional non-profits could apply for funding.  Councilmember Mershon indicated that he would like to know the emergency that makes funding each group immediately, rather than including this policy as part of the annual budgetary process at the end of the year, necessary.   Councilmember Barsky indicated that the request for funding this year may indicate the need.  The application process should provide that information and allow Council to address those requests now.

 

Resolution No. 09-24, A Resolution to Amend the Scenic Byway Management Plan for Granville to Include the T. J. Evans Trail was moved for approval by Councilmember McGowan.  Second by Councilmember Mershon.

 

Discussion:

Councilmember McGowan indicated that approval of this resolution would be beneficial for the community.  Councilmember O’Keefe expressed the importance of incorporating the byway plan into the Comprehensive Plan.  Councilmember Tegtmeyer was pleased that the Licking County Commissioners expressed interest in the plan and supported extension of the plan throughout the County.

 

Vote to approve Resolution No. 09-24. Motion carried (6-0).  Resolution No. 09-24 was adopted.

 

Vice Mayor Herman returned to the meeting.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of March 18, 2009

 

Councilmember O’Keefe made a motion to approve the March 18, 2009 minutes as amended.  Second by Councilmember McGowan.  Motion carried 7-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

No report.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

No report.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission dealt with two specific issues at their last meeting.  An electrical box was placed on an East Broadway business without Planning Commission approval.  The Commission also completed a thoughtful discussion regarding the replacement of an insert on an internally illuminated sign.  Councilmember O’Keefe indicated that the Commission felt the sign was historic and changing it to an uplighted sign could cause more light pollution for area residents.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky asked the status of the Comprehensive Plan.  Planner Terry indicated that she just received information from the Township Trustees regarding changes they were recommending to the land use map.  She will confirm those changes with the Trustees during the next week.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the GRC would be hosting the annual Easter Egg Hunt on April 11th.  He would not be able to attend the next GRC meeting.

 

Tree & Landscape Commission (Barsky)

No report.

 

 

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the Fannins would be returning to Granville for two or three weeks beginning June 11, 2009.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that Council received updated goals and objectives. She asked Council if they would like to discuss each topic.  Vice Mayor Herman indicated that he would like staff to provide the amount of time involved to complete each item.  Manager Holycross indicated that staff would like Council to indicate which items were of the highest importance.  Councilmember Mershon suggested allowing Council to rank each item and return to staff.  Manager Holycross indicated that staff could provide a calendar indicated the time involved in accomplishing each task.

 

EXECUTIVE SESSION

 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Vice Mayor Herman.

 

Mayor Hartfield called for a roll call vote: Tegtmeyer – yes; Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:37pm. 

 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Mershon.

 

Mayor Hartfield called for a roll call vote: Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:57pm. 

 

ADJOURNMENT (9:58pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 7-0.  Meeting adjourned.

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