Granville Community Calendar

Council Minutes December 2, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 2, 2009

CALL TO ORDER (by Mayor Hartfield at 7:35pm) 

 OATH OF OFFICE

 Law Director Crites administered the oath of office to incumbent council members Melissa Hartfield, Matt McGowan and new councilmember Michelle Lerner.

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, Manager Holycross, and Law Director Crites. 

 APPOINTMENT OF CLERK AND DEPUTY CLERK

 Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott.

 

ELECTION OF MAYOR

 Councilmember Herman nominated Councilmember Hartfield for the position of Mayor. Second by Councilmember O’Keefe. 

 Councilmember Hartfield accepted the nomination. 

 Voice vote (7-0) reappointed Melissa Hartfield to the position of Granville Village Mayor. 

 Law Director Crites administered the oath of office to Mayor Hartfield. 

 ELECTION OF VICE MAYOR

 Councilmember McGowan nominated Councilmember Mershon for the position of Vice Mayor. Second by Councilmember O’Keefe. 

 Councilmember Lerner nominated Councilmember Herman to the position for Vice Mayor. Second by Councilmember Barsky. 

 Both Councilmembers Mershon and Herman accepted the nomination. 

 Voice vote (2-5) was taken for Steve Mershon for Vice Mayor. Voice vote (6-1) was taken for Lon Herman for Vice Mayor. 

 Voice vote reappointed Lon Herman to the position of Granville Village Vice Mayor. 

 Law Director Crites administered the oath of office to Vice Mayor Herman. 

Resolution No. 09-58, A Resolution of Appreciation to Deb Tegtmeyer for Service on the Village Council on Behalf of the People of the Village of Granville was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan. 

 Discussion:

Councilmember Barsky read Resolution No. 09-58 recognizing the contributions made by Deb Tegtmeyer during her term on the Village Council. Mayor Hartfield and Council thank Ms. Tegtmeyer for her service to the community. 

 Vote to approve Resolution No. 09-58. Motion carried (7-0). Resolution No. 09-58 was adopted.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda. Second by Vice Mayor Herman. Motion carried (7-0). 

 

CITIZEN COMMENTS (7:45 pm) 

 Bill Wernet, 347 North Granger Street, spoke to recognize Assistant Village Manager/Finance Director Molly Roberts for her years of service to the Village. Mr. Wernet indicated that Ms. Robert’s service had benefited the community significantly. Ms. Roberts departure from Village staff would be a loss to the community, but a benefit to her professionally. 

 Mayor Hartfield closed Citizen Comment’s at 7:47pm. 

 PRESENTATION

 

 2010 Budget Presentation 

 Assistant Village Manager/Finance Director Roberts presented a PowerPoint presentation of the 2010 Village Budget. She indicated that the presented budget was a draft. There could be changes to this budget appropriation for employee compensation based on the completion of negotiations. A printed copy of the presentation will be filed with these minutes. 

 Resolution No. 09-59, A Resolution of Appreciation to Molly Roberts for Service to the People of the Village of Granville as Assistant Village Manager and Finance Director was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan. 

 Discussion:

Mayor Hartfield read Resolution No. 09-59 recognizing the contributions made by Molly Roberts during her tenure on the Village staff. Mayor Hartfield and Council thank Ms. Roberts for her service to the community as a member of Village staff for the past twenty-three years.

Vote to approve Resolution No. 09-59. Motion carried (7-0). Resolution No. 09-59 was adopted. 

 APPEAL HEARING

 

Mayor Hartfield called the deliberations for the appeal hearing for Barbara Franks and Dan Rogers to order regarding the Granville Planning Commission decision from October 13, 2009 approving amended application #07-042 for 123 South Prospect Street. 

 Mayor Hartfield called for the roll call. Those responding to the roll call for the appeal hearing were Councilmembers Mershon, O’Keefe, Barsky, Lerner, McGowan, Vice Mayor Herman, and Mayor Hartfield. 

 Please note an official transcript of the December 2, 2009 deliberations for the appeal hearing for Barbara Franks and Dan Rogers will be attached to the final draft of the minutes. 

 

Councilmember Mershon moved to uphold the decision that says the rear building is an accessory structure to the front building, but delete the remaining requirements of the approval, which require a variance for the brick walkway and any proposed use other than the completion of accessory use shall require a change of use and approve just that part of the planning commission (decision) which assigns as H category, accessory use, to the rear building. Second by Councilmember Barsky. 

 Mayor Hartfield called for a roll call vote to approve the decision of the Planning Commission with modifications that the rear building is an accessory structure to the front building and delete the variance requirements for amended application #07-042: O’Keefe – no, Barsky - no, Lerner – no; McGowan -yes, Mershon - yes, Herman - yes, Hartfield - yes. Motion carried 4-3. 

 Law Director Crites advised that Council’s decision would need to be formalized in writing within 45 days. Law Director Crites asked Council if they would like him to prepare the decision. Council requested that Law Director Crites prepare the decision. 

 Mayor Hartfield closed the deliberations at 10:23pm. 

 Mayor Hartfield called the regular Council meeting back to order at 10:25pm

 

OLD BUSINESS 

 There was no Old Business. 

 NEW BUSINESS 

 Ordinance No. 20-09, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2010 was introduced and a public hearing suggested for December 16, 2009 by Councilmember Barsky. Second by Vice Mayor Herman. 

 Mayor Hartfield scheduled a public hearing for Ordinance No. 20-09 for the December 16, 2009 Council meeting. 

 Ordinance No. 21-09, An Ordinance to Amend Ordinance No. 17-08 Providing for Adjustments to the Annual Budget for Fiscal Year 2009 and Revising Sums for Operating Expenses was introduced and a public hearing suggested for December 16, 2009 by Vice Mayor Herman. Second by Councilmember Barsky. 

 Mayor Hartfield scheduled a public hearing for Ordinance No. 21-09 for the December 16, 2009 Council meeting. 

 Resolution No. 09-60, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2010 with D. Michael Crites and His Law Firm for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

 Discussion:

Councilmember O’Keefe asked if this contract was the same as the previous year’s contract. Village Manager Holycross indicated in the affirmative. 

 Councilmember Barsky asked if the fee had increased. Law Director Crites indicated that the hourly fee had increased by $5. 

 Vice Mayor Herman asked how long Law Director Crites had been with the Village. Law Director Crites indicated that he was in his tenth year. Vice Mayor Herman thanked him for his service. 

 Vote to approve Resolution No. 09-60. Motion carried (7-0). Resolution No. 09-60 was adopted. 

 Resolution No. 09-61, A Resolution Authorizing and Directing the Village Manager to Enter into a Contract for 2010 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan. 

 Discussion:

Law Director Crites indicated that this contract was the same as the previous year. Councilmember O’Keefe asked if the Village staff was satisfied with the services provided. Manager Holycross and Law Director Crites indicated in the affirmative. 

 Vote to approve Resolution No. 09-61. Motion carried (7-0). Resolution No. 09-61 was adopted.

 

REVIEW OF MINUTES 

 Regularly Scheduled Meeting of November 18, 2009 

 Councilmember Barsky made a motion to approve the November 18, 2009 minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0.

 

COMMITTEE REPORTS 

 Mayor Hartfield suggested that the Committee reports be omitted. Council concurred. Mayor Hartfield asked Councilmembers to consider possible Committee positions as committee reorganization would be discussed soon. 

 OTHER COUNCIL MATTERS 

 Mayor Hartfield acknowledged that Council received the draft 2010 budget prior to December 1, 2009. 

 Councilmember Mershon asked when Council would be advised of the discussion during the Executive Session at the most recent EFP meeting. Manager Holycross indicated that an Executive Session would be scheduled for the next Council meeting for a report. 

 Council suggested that the budget should be presented to Council by the last meeting in November to allow councilmembers the opportunity to review the draft budget more thoroughly. 

 Councilmember McGowan advised staff that a light was out at the intersection of South Pearl and East Broadway. Manager Holycross indicated that the police department reviewed the downtown area for light issues three weeks before for repairs to be completed before the Candlelight Walking Tour. Manager Holycross indicated that he would advise the Service Department of the outage. 

 Councilmember O’Keefe reported on the recent meeting regarding underground drilling in the northeast section of Granville Township. She indicated that the discussion highlighted several serious contaminant and environmental issues that could affect the local area including the underground aquifer. Councilmember O’Keefe indicated that the school district would be studying the issue further. 

 Councilmember Barsky suggested that the Township and school district might discuss this issue with the individual who prepared the environmental study for the Village and Township Comprehensive Plan. 

 EXECUTIVE SESSION

 

 Vice Mayor Herman moved to enter into Executive Session, Pursuant to ORC 121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Councilmember McGowan. Roll call vote: Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman and Hartfield. Time in: 9:40pm. Motion carried 7-0. 

 Councilmember Mershon moved to return to regular session. Second by Councilmember Barsky. Roll call vote: Lerner, McGowan, Mershon, O’Keefe, Barsky, Herman and Hartfield. Time in: 10:50pm. Motion carried 7-0. 

 Resolution No. 09-62, A Resolution to Consent with the Appointment of Carie Kraner as Finance Director as Recommended by the Village Manager was introduced and moved for approval by Councilmember Barsky. Second by Vice Mayor Herman. 

 Discussion:

Councilmember McGowan indicated that he felt Ms. Kraner was a quality candidate, but he had concerns about the salary being at the top of the range. 

 Councilmember Mershon indicated that he had thought of Ms. Kraner when the position opened. He questioned how the position was advertised and that he was not aware of the hiring process. 

 Councilmember Barsky indicated that the Village was fortunate to hire Ms. Kraner. Mayor Hartfield stated that Ms. Kraner should be able to step into the position and move forward quickly. 

 Vote to approve Resolution No. 09-62. Motion carried (7-0). Resolution No. 09-62 was adopted.

 

Mayor Hartfield reminded Council of the reception for Assistant Manager Roberts on December 3rd from 5:00 to 7:00pm at the Bryn Du Mansion. 

 ADJOURNMENT (10:54pm) 

 Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried 7-0. Meeting adjourned.

Employee Payroll / Compensation

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