Granville Community Calendar

Council Minutes June 17, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 17, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried (7-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

 

APPEAL HEARING

 

Councilmember Tegtmeyer recused herself from the hearing.

 

Mayor Hartfield called the deliberations for the appeal hearing for Barbara Franks and Dan Rogers to order regarding the Granville Planning Commission decision from April 13, 2009 denying application #09-03 for a change of use for 123 South Prospect Street. 

 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, and Mayor Hartfield.

 

Please note an official transcript of the June 17, 2009 deliberations for the appeal hearing for Barbara Franks and Dan Rogers will be attached to the final draft of the minutes. 

 

Councilmember O’Keefe moved to affirm the Granville Planning Commission decision.  Second by Councilmember Barsky.  After some discussion, Councilmember O’Keefe withdrew her motion with the second concurring.

 

Councilmember Barsky moved to remand the Granville Planning Commission decision with conditions that 1) the current use be determined, 2) examination of the safety and parking issues; and 3) take testimony from neighbors regarding, not only parking, but also the change of use.

 

Mayor Hartfield called for a roll call vote to remand the decision of the Planning Commission regarding the change of use for application #09-03: Barsky - yes, McGowan -yes, Mershon - yes, O’Keefe – no, Herman - yes, Hartfield - yes.  Motion carried 5-1.  Mayor Hartfield announced that the decision of the Granville Planning Commission from April 13, 2009 would be remanded back to the Planning Commission. 

 

Law Director Crites advised that Council’s decision would need to be formalized in writing within 45 days.  Law Director Crites asked Council if they would like him to prepare the decision.  Council requested that Law Director Crites prepare the decision.

 

Mayor Hartfield closed the deliberations at 8:11pm. 

 

Mayor Hartfield called the regular Council meeting back to order at 8:11pm.

 

Councilmember Tegtmeyer returned to the meeting.

 

PUBLIC HEARING (8:15pm)

 

Ordinance No. 09-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Robbins Hunter Museum

 

Kim Barton, 67 Pinehurst Drive, spoke as a member of the Board of Directors of the Robbins Hunter Museum.  She indicated that the Museum was a focal point of the community.  Ms. Barton advised that in 2008, she helped organize the Women’s Board of the Robbins Hunter Museum to increase awareness of the museum within the community.  The Museum was named a top-25 non-profit in central Ohio based on attendance having the smallest staff of one and the smallest budget of $65,000.  She advised Council that 80% of the Museum’s visitors were from outside of Granville showing the Museum’s promotion of Granville tourism.  The Museum promoted collaborations with community groups promoting the Village and providing activities for the local community.  Ms. Barton stated that the tourism dollars brought into the Village by the Museum should be an impetus for Council’s support of this legislation.

 

Charles Barclay, 624 Lexington Avenue, Thornville, read the following editorial from Bill Laidlaw, Director of the Ohio Historical Society, published in The Columbus Dispatch.  “Once something is gone, it’s gone forever and if you don’t save it, you can’t learn from it.”

 

Louise Denny, 41 Spangler Court, advised that Council’s unwillingness, thus far, to financially support the Museum represented a slap in the face to the Granville Garden Club members who worked to beautify the Museum’s exterior for the past three decades.  This group also helped restore the Octagon Room and replace the statue recently stolen from the garden.  Ms. Denny requested that Council please consider the Granville Garden Club and their work on behalf of the Museum when making their decision.

 

Helen Clarke, 378 Carmarthen Way, asked for Council’s support of the Robbins Hunter Museum legislation.  She reminded Council of the words on the plaque atop Sugar Loaf.  “They built it more than they knew.”

Holly Simons, 210 East Maple Street, advised Council that she was now employed as a part-time hostess with the Museum working with receptions and events.  She requested Council’s support for this legislation to maintain the continued historic presence of the Museum as part of Granville’s past and future.

 

Barbara Franks, 210 East Maple Street, encouraged Council to support the Robbins Hunter Museum as a historic gem in the Village.

 

Ordinance No. 10-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Historical Society

 

Cynthia Cort, 1632, New Gran Road, spoke as the President of the Granville

Historical Society.  She advised Council that the Historical Society would be housing much of the collection from the Robinson Lifestyle Museum.  The Historical Society requested support in order to renovate the Old Academy Building as an archival/exhibit area to house this collection and other historical items. Councilmember Mershon asked if the Robinson Foundation would be providing any funding to help defray the cost of storing their archives.  Ms. Cort indicated that very little funding will be available once the Lifestyle Museum finished its work.  She state that the Historical Society applied for a Round-up grant to supplement the funding requested from the Village.

 

Ordinance No. 11-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Fellowship

 

            Barbara Franks, 210 East Maple Street, encouraged Council to support the Granville Fellowship as a way to support our seniors.  They are the history of Granville.

 

Mayor Hartfield closed the public hearing at 8:31pm.

 

OLD BUSINESS

 

Ordinance No. 09-09, An Ordinance to Amend Ordinance No. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Robbins Hunter Museum was introduced for approval by Vice Mayor Herman.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember Barsky commented that all of the requests for funding before Council were in the community interest.  She further commented that the request to require a match in funding for the Robbins Hunter Museum was not necessary.  Councilmember Barsky also indicated her inclination to increase the Robbins Hunter Museum request to $10,000 as a previous non-profit request for funding had been withdrawn.  Councilmember Barsky moved to amend Ordinance No. 09-09 by striking the language “contingent upon the Robbins Hunter Museum providing a match of $16,000 for the purchase” and the appropriate amount to read $10,000 rather than $8,000.  Second by Councilmember O’Keefe. 

 

Councilmember McGowan stated that Vice Mayor Herman had suggested the matching funds to work together as an incentive to gain community support, as additional funding would be needed.  Vice Mayor Herman indicated that the match requirement did not stipulate the monies be new monies, just matching funds.  Councilmember Tegtmeyer indicated that the Museum would be responsible for securing the additional funding whether the legislation stipulated matching funds.  She felt the language was unnecessary.

 

Councilmember Mershon stated that the decision of need seemed to be in doubt, as Council knew the Museum had $100,000 in cash or marketable securities and had indicated a reluctance to cash in a CD.  He further stated that if Council desired to provide additional funds for the betterment of the community, Council should indicate that information.  The Museum’s application was presented to Council as an emergency need to shovel snow and then for a furnace replacement as the current furnace may go out.  Councilmember Mershon explained that he did not understand the need argument as the Museum had funds available.  The Museum raised more money than it spent.  Councilmember Mershon indicated that he supported Vice Mayor Herman’s proposal for the Village to provide funds after the Museum solicited the additional monies needed.  Councilmember Mershon indicated that by changing the language of this legislation, Council would be saying, in effect, that the Village was giving away free money.  If that was the case, Council should vote that way.  Councilmember Mershon indicated that Council had to be cautious with the public monies.  He indicated that he was not in support of providing funding, because the Museum did not need funding.  Councilmember Tegtmeyer responded that Council was not giving away free money.  Each organization had to provide significant amounts of paperwork, budgets and a broad disclosure of information.  Councilmember Tegtmeyer indicated that Council did not need to be proscriptive about how a specific organization, that submitted an application and demonstrated a need for funding, accomplished their request.  She further indicated that Council’s role should not be to micromanage each group.  Councilmember Tegtmeyer acknowledged a philosophical difference of opinion among Councilmembers.  She was supportive of investing public funds in an organization that was building a successful record of accomplishment, rather than invest in an organization that was desperate.  Councilmember Tegtmeyer felt it was more prudent to invest in an organization that demonstrated a fiscal means to continue successfully, had a sustainability plan, and a reserve.  She indicated that it seemed imprudent to ask an organization to draw down its entire financial means before coming to the Village for assistance.  Councilmember O’Keefe stated that other municipalities provided support to local museums.

 

Mayor Hartfield called for a roll call vote on amending Ordinance No. 09-09: McGowan – no; Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; Herman – no; Hartfield – yes.  Amendment to Ordinance No. 09-09 passed 4-3.

 

Councilmember McGowan indicated that each organization was beneficial to the community.  He suggested that the Granville Garden Club apply to the Village for funding as their flower planting provided benefit to everyone.  He indicated that his goal was to give money back to everyone to spend locally during this tough economic time through a voucher system that could have been donated to any non-profit organization.  Should Council decide to continue funding non-profits, monies should be included in the annual budget process with more public input.  He indicated that he probably would not support this legislation.  Councilmember O’Keefe indicated that this organization brought in tourists that benefited many local businesses and the local economy in general.

 

Councilmember Mershon questioned if the legislation required a memorandum that outlined what services would be provided by the recipient.  In this case, the Museum was required to be a free Museum, which was a good trade for them to take $10,000, to give up $2,000 in admissions fees.  He questioned how long the free admission would continue and if the Museum would be required to provide anything else for the residents in exchange.  Mayor Hartfield stated that the purpose for the funding was evident in the application and the language in the Resolution outlined the requirements.  Councilmember Mershon read from the financial support for non-profit organizations policy “recipients of the grant award are required to enter into an outcome based contract agreement . . . the form and content of which will be defined by the Village Manager.”  Councilmember Mershon questioned what the terms were.  Councilmember Barsky indicated that the terms would be outlined by the Village Manager.  Council could give specific direction to the Village Manager, but that was not part of this legislation.  Those directives were part of the earlier Resolution and Councilmembers could discuss specifics of any memorandum with the Village Manager.  Councilmember Barsky expressed that Council should have faith in the Village Manager and the Robbins Hunter Museum to negotiate an agreement.  Council could expect the Village Manager to advise Council of any issues or problems that might arise.  Councilmember Barsky added that it was clear that philosophical differences existed among Councilmembers and Council had completed sufficient discussion about the Ordinance to move forward.  The Robbins Hunter Museum applicants had been before Council for several months.  Council should move forward.  Councilmember Mershon expressed his disagreement with Councilmember Barsky’s comment.  Councilmember Barsky called the question.

 

Mayor Hartfield called for a roll call vote on the question: Mershon – no; O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; McGowan – no; Herman – yes; Hartfield – yes. Question passed 5-2.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 09-09: O’Keefe – yes; Tegtmeyer – yes; Barsky – yes; McGowan – no; Mershon – no; Herman – yes; Hartfield – yes. Ordinance No. 09-09 passed 5-2.

 

Ordinance No. 10-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Historical Society was introduced for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

 

 

Discussion:

Councilmember McGowan reiterated his goal to provide relief to all Granville residents, but could support this legislation, as the Granville Historical Society was responsible for preserving Granville’s history.

 

Councilmember Mershon indicated that the Historical Society worked to preserve the archives and records of the Village, which places its request in a different category.  The Historical Society also indicated that funds were not available to complete the proposed work, which was different from the previous request.  Councilmember Mershon indicated his support of Councilmember McGowan’s comment to let the Village residents indicate which organizations they support.

 

Councilmember O’Keefe called the question.  There was no second.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 10-09: Tegtmeyer – yes; Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Ordinance No. 10-09 passed 7-0.

 

Councilmember O’Keefe recused herself from the meeting.

 

Ordinance No. 11-09, An Ordinance to Amend Ordinance no. 17-08 to Provide for Adjustments of the Annual Budget for Fiscal year 2009 and to Revise Sums for Operating Expenses for Support of the Granville Fellowship was introduced for approval by Councilmember Barsky.  Second by Councilmember Tegtmeyer.

 

Discussion:

Councilmember McGowan reiterated his previous comments, but indicated his support of this legislation.  He asked if the Granville Fellowship received any other funding from the Village.  Mayor Hartfield indicated that no additional funding was provided.

 

Mayor Hartfield called for a roll call vote on Ordinance No. 10-09: Barsky – yes; McGowan – yes; Mershon – no; Tegtmeyer – yes; Herman – yes; Hartfield – yes. Ordinance No. 11-09 passed 5-1.

 

Councilmember O’Keefe returned the meeting.

 

NEW BUSINESS

 

Manager Holycross indicated that the LSSU Committee met the previous week and recommended that the Village proceed in securing a single trash hauler.  The Committee also recommended that Village Council first seek public input.  Manager Holycross suggested allowing public input during the July 15th Council meeting.  Council indicated support for allowing public input during their next Council meeting. 

 

Councilmember McGowan reported that during that LSSU meeting, information was provided which outlined a 25 to 30% savings achieved for Granville Township residents on their trash bills.  The LSSU Committee wanted to allow the public comment for Council to hear any comments or concerns.  Mayor Hartfield suggested that Council might want to offer more than one opportunity for public comment as the next meeting may conflict with many residents’ vacation.

 

Councilmember O’Keefe suggested that Council also receive feedback from the Township Trustees regarding their new program.  Councilmember Mershon suggested seeking residential input prior to the next hearing.  Councilmember McGowan suggested posting the proposed guidelines on the website for public comment.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of June 3, 2009

 

Councilmember McGowan made a motion to approve the June 3, 2009 minutes.  Second by Councilmember Barsky.  Motion carried 7-0.

 

MAYOR’S COURT REPORT – May

 

The Mayor’s Court Report for the month of May was presented for review.

 

Councilmember Tegtmeyer noted that success of the Click It or Ticket program.

 

Councilmember Barsky moved to accept the May Mayor’s Court report.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

 

MANAGER’S REPORT – May

 

The Manager’s Report for the month of May was presented for review.           

 

Councilmember McGowan moved to accept the May Monthly Manager’s Report   Second by Councilmember Tegtmeyer.  Motion carried 7-0.

 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes 

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

The EFP Committee scheduled a meeting for Wednesday, July 8th at 8:00am

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Councilmember McGowan indicated that a copy of the LSSU meeting minutes were in Council’s packet if there were any questions.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a number of applications came before the Planning Commission.  Applications for a patio, walkway, fence, and a shed were approved.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky advised that the Committee has not met.  She questioned that status of the Comprehensive Plan.  Manager Holycross indicated that staff hoped to have the redraft completed as close to the end of June as possible.  Councilmember Barsky indicated that the Committee would meet at that time to review the revisions.

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that there would not be a July meeting.

 

Tree & Landscape Commission (Barsky)

Councilmember Barsky reported that the Tree & Landscape meeting would not hold a July meeting.  She indicated that the tree fertilization process was near completion, fall tree planting would begin in August and the boxwood bushes in front of the Village Office were replaced.   Councilmember Barsky indicated that a request might come to Council to reconsider how the end caps on the medians should be planted as problems were arising.  She also asked if a landscape plan was for the EnjoyCo property was submitted.  Councilmember Mershon asked if fall tree planting would include planting trees in open space areas in the downtown area.  Councilmember Barsky indicated in the affirmative, but some areas may not allow for replanting.  Councilmember Barsky will check with the Committee

 

Union Cemetery (Mershon)

Councilmember Mershon reported that the summer cemetery work session would be on Saturday, June 20th beginning at 9:00am. 

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield mentioned the request from the Granville Area Chamber of Commerce regarding Village Councilmember being available during the Farmer’s Market on Saturdays and Tuesdays to answer questions.  She asked Council’s interest in participating.  Councilmember O’Keefe indicated that she had spoken with Marketmaster Doug Barno regarding the frequency of Council visiting the Farmer’s Market.  She indicated that the intent was for members to attend once or twice during the season.  Councilmembers indicated their willingness to participate.

 

Councilmember McGowan indicated that Kiwanis had not received the funding for the fireworks.  He questioned the procedure.  Manager Holycross indicated that Village staff was in communication with Kiwanis.  Kiwanis indicated that funds were not needed until ten days following the event.  The Village staff was working with Kiwanis to make sure the funds were distributed when needed.

 

Council decided to meet and walk in the July 4th parade.  Children will carry the banner ahead of Council.  Council received copies of parade information from the Clerk.

 

Councilmember McGowan advised that the TJ Evans bike path was closed for repairs during the next two weeks.

 

ADJOURNMENT (10:40pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Tegtmeyer.  Motion carried 7-0.  Meeting adjourned.

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