Granville Community Calendar

Council Minutes March 4, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 4, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:32 pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

            Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember McGowan.  Motion carried (6-0).

 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:34 pm)

 

No on appeared to speak.  Mayor Hartfield closed the citizen comments portion of the meeting. (7:35pm)

 

OLD BUSINESS

 

            There was no old business.

 

NEW BUSINESS

 

Resolution No. 09-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as the “Broadway Pub” for Calendar Year 2009, subject to Restrictions was moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

 

Discussion:

            Councilmember Tegtmeyer asked if these resolutions were the same as the resolutions from 2008.  Manager Holycross answered in the affirmative.

 

Councilmember O’Keefe asked if any of the businesses requested an extension for café service after the October 31, 2008 date.  Manager Holycross indicated that no one made a request during this past year. 

 

Councilmember McGowan asked staff to remind the business owners to maintain the cleanliness of each area.  Manager Holycross indicated that staff would remind each business owner.

Vote to approve Resolution No. 09-16. Motion carried (6-0).  Resolution No. 09-16 was adopted.

 

Resolution No. 09-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Sitting Area (Tables and Chairs) on the Public Sidewalk at 130 East Broadway in Front of the Business Known as the “Green Velvet” for Calendar Year 2009, Subject to Restrictions was moved for approval by Councilmember McGowan.  Second by Councilmember Barsky..

 

            Discussion:

            Councilmember Mershon asked if Elizabeth Carr was still the proprietor of Green Velvet.  Manager Holycross answered in the affirmative.

 

            Councilmember O’Keefe confirmed that the sitting area would not be used for food service.  Manager Holycross answered in the affirmative.

 

Vote to approve Resolution No. 09-17. Motion carried (6-0).  Resolution No. 09-17 was adopted.

 

Resolution No. 09-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect in Front of the Business Known as the “Greek Eats” for Calendar Year 2009, subject to Restrictions was moved for approval by Councilmember McGowan.  Second by Councilmember Mershon.

 

            Discussion:

            Councilmember McGowan asked if there was a map included with this resolution.  Manager Holycross indicated that there was not a map with this resolution as there was very little variation for the Greek Eats design.  The language in the resolution outlined their seating restrictions more easily for this location.

 

Vote to approve Resolution No. 09-18. Motion carried (6-0).  Resolution No. 09-18 was adopted.

 

Councilmember Mershon recused himself from the meeting.

 

            Resolution No. 09-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as the “Victoria’s Parlour” for Calendar Year 2009, subject to Restrictions was moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Councilmember McGowan asked about the gelato signage in the window.  He asked if the Village Planner could review that signage.  Manager Holycross indicated that he would have Planner Terry check the signage.

 

Vote to approve Resolution No. 09-19. Motion carried (6-0).  Resolution No. 09-19 was adopted.

 

Councilmember Mershon returned to the meeting.

 

Resolution No. 09-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as the “Village Coffee Company” for Calendar Year 2009, subject to Restrictions was moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

 

Discussion: No Comment.

 

Vote to approve Resolution No. 09-20. Motion carried (6-0).  Resolution No. 09-20 was adopted.

 

Resolution No. 09-21, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as the “Whit’s Frozen Custard” for Calendar Year 2009, subject to Restrictions was moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

 

            Discussion:

            No comment

 

Vote to approve Resolution No. 09-21. Motion carried (6-0).  Resolution No. 09-21 was adopted.

 

Resolution No. 09-22, A Resolution to Award the Contract for Grounds Maintenance, as per Specifications, to Motivated Mowers and to Authorize the Village Manager to Enter into an Agreement Therefor was moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

            Discussion:

            Councilmember McGowan asked how the bid amount this year compared to last year’s contract.  Manager Holycross indicated that this year’s bid was less than last year.

 

Councilmember Barsky asked if Legend Landscape should be included as part of section one.  Clerk Prasher indicated that Legend Landscape should have been removed from the resolution, that notation was in error.   The total cost for mowing would be $17,725 and the cost for mulching and landscape maintenance was $2,275.

 

Councilmember O’Keefe and Barsky asked about references for this vender.  Mayor Hartfield indicated that they were a local provider and worked for several residents.  Manager Holycross indicated that Service Director Hopkins called references and received good reports.

Councilmember O’Keefe asked about over mounding the mulch on the street trees.  Councilmember Barsky reported that Tree & Landscape advised that the roots of many of the trees were shallow so the mulch was covering what would otherwise be exposed roots.

 

Councilmember Mershon asked if the bid specifications require that the contractor maintain workers’ compensation insurance.  Manager Holycross referred to the bid specifications and found that workers’ compensation insurance was required.

 

Vote to approve Resolution No. 09-22. Motion carried (6-0).  Resolution No. 09-22 was adopted.

 

Ordinance No. 02-09, An Ordinance to Amend Sections 1177.01, 1177.03, 1177.04, 1177.05, 1177.06 1177.07, 1177.08 of the Codified Ordinances to Revise the Regulations Related to Flood Hazards was introduced by Councilmember McGowan.  Second by Councilmember Barsky.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 02-09 for March 18, 2009.

 

Ordinance No. 03-09, An Ordinance to Amend Sections 1189.01,1189.09, 1189.10, 1189.11 of the Codified Ordinances to Revise the Regulations Pertaining to Temporary, Exempt, and Prohibited Signs was introduced by Councilmember McGowan.  Second by Councilmember Barsky.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 03-09 for March 18, 2009.

 

Ordinance No. 04-09, An Ordinance to Provide One-time Issuance of Four $20 Vouchers to Each Resident or Business that has a Water Meter Located in the Village as of May 1, 2009 was introduced by Councilmember McGowan.  Second by Councilmember Mershon.

 

Mayor Hartfield scheduled the public hearing for Ordinance No. 04-09 for March 18, 2009 and for April 1, 2009.

 

Councilmember McGowan clarified information that was printed in the Granville Sentinel.  He indicated that his intention was to provide assistance to both the residents and local businesses.  Councilmember McGowan indicated that the residents could decide to give the money to anyone they would like including seniors or the Rotary Club for the pathway bridge.  The legislation was not to help any particular residents, but for the funds to be spent at local business.

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of February 18, 2009

 

Councilmember McGowan commented that on page four there was no indication of the comment by Councilmembers that there was no guarantee that the money from the water credit would be spent locally.  Councilmember McGowan thought Mayor Hartfield and Councilmember Barsky may have made that comment.  Councilmember Tegtmeyer asked Councilmember McGowan if there was specific language.  Neither Councilmember McGowan not the other Councilmembers could remember specific language.  Councilmember Mershon moved to table the February 18, 2009 minutes until the tape could be reviewed.  Second by Councilmember Barsky.  Motion carried 6-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee would meet the following week to complete an annual review.

 

Granville Foundation – (Tegtmeyer)

Councilmember Tegtmeyer reported that most of the grant awardees received their letters.  Information regarding the awards will be provided to the media in the near future.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

The LSSU Committee has not met.  Manager Holycross indicated that currently the only item for possible review was the issue brought to Council by resident Eric Rosenberg on North Pearl Street.  Village staff would be meeting with him and other area residents.  Staff may be able to resolve the issue.  The driveway was a private drive.  Manager Holycross said he hoped to further clarify the issues involved by meeting with the residents.  Staff will keep Council informed.

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved a banner for Bryn Du.  The flood hazard and temporary sign ordinance review process was completed and both ordinances were forwarded to Council.  An application for a porch design on East Broadway was tabled awaiting further design plans.

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report. 

 

Recreation Commission – (McGowan)

Councilmember McGowan reported that the winter programming schedule ended with spring programming upcoming.  He indicated two new board members were appointed.  The Granville Recreation District board was meeting tonight to discuss placing a levy on the November ballot, which will determine the direction the Rec Commission and Recreation District will take for next year.

 

Tree & Landscape Commission (Barsky)

No Report.

Union Cemetery (Mershon)

No report.

 

OTHER COUNCIL MATTERS

 

Mayor Hartfield indicated that Council received a revised copy of their goals and objectives for 2009.  Mayor Hartfield indicated that no comments or additions had been received from Councilmembers.  Manager Holycross indicated that the goals and objectives listed were provided by staff as a starting point.  The list was modified from last year based on goals having been accomplished and new priorities added.  The list was only a suggestion, Council may alter items as they see fit.

 

Councilmember Tegtmeyer wanted to include a Council review of the budget reserve accounts to clarify the use and intent of those funds.

 

Councilmember Mershon asked why all Council members could not know the status of the revenues and expenses each quarter.  Manager Holycross indicated that the information would be reported to the EFP Committee first, with the EFP Committee reporting back to Council.  Each Councilmember would continue to simultaneously receive copies of all information provided to Committee members as well as a summary of each meeting.

 

Councilmember Mershon suggested re-including the “Develop a plan for expanding and enhancing the commercial tax base including the recruitment of new business” as a goal. Council agreed to include all stricken items in that section.

 

Councilmember Mershon also suggested re-including the section regarding planning and zoning ordinance updates focusing on better communication and more/better information in term of process.  Manager Holycross indicated that the intent was never to reduce or impede the communication with residents.  Staff goals were to continue to make improvements to the process making planning issues more understandable to residents and sharing changes and information with residents continuously.  Council agreed to include that language.  Council also requested adding additional focus on improving overall communication.  Council McGowan suggested fostering more open communication and community involvement. 

 

Councilmember Tegtmeyer questioned the goal to develop an activity permit.  Manager Holycross indicated that currently the Village has limited options to restrict use of Village property by multiple groups during the same time period.  Issues arise with traffic flow and parking due to multiple events.  A revised permit process would allow the Village to better coordinate activities.  Currently the Village attempts to accommodate groups, but issues have arose.  Councilmember Tegtmeyer indicated that clarity regarding policies and timing was needed.  Manager Holycross answered in the affirmative.

 

Councilmember Tegtmeyer questioned the goal to identify options for increasing parking availability in the downtown area.  Manager Holycross indicated that this goal was modified from a similar goal listed last year.  Councilmember Barsky indicated that local business owners had expressed concern regarding parking on side streets.

 

Councilmember Mershon questioned the need to focus on public internet access in the downtown area.  Councilmember McGowan explained that access would focus on providing internet access in the Village Office during emergency or critical time periods.

Councilmember Tegtmeyer questioned if there were other emergency plans that needed to be addressed.  Councilmember O’Keefe suggested that a list of seniors be complied who might need special assistance during an emergency.  Council suggested adding additional language to include addressing Village/Resident emergency preparedness issues.  Council requested an update of the Village’s emergency preparedness plan also.

 

Mayor Hartfield asked Councilmembers to contact Clerk Prasher or Manager Holycross with any additional items that they would like to be included as goals and objectives.

 

Councilmember Barsky asked staff to check a telephone pole on the northeast corner of South Prospect and East Elm Streets as the pole was leaning.

 

Councilmember Barsky asked if Council needed to respond to the information sent by Time Warner cable.  Manager Holycross indicated that the information regarding the franchise fee was not applicable to the Village as the Village does not collect a franchise fee.

 

Councilmember Barsky asked if Council would be addressing the Kiwanis’ request for funding.  Manager Holycross indicated that the EFP Committee would include that request as part of their overall discussion of funding requests and developing a policy guideline for funding requests from all non-profit organizations.  Council would then review and approve any proposal recommended by the EFP Committee.

 

Councilmember Barsky advised that she would not be in attendance at the next Council meeting and wanted to address concerns regarding the upcoming public hearings. 

 

Councilmember Barsky questioned the use of FEMA and other authorized agencies on page three, number sixteen.  Planner Terry was asked to look into the USGS elevations to clarify the floodway freeboard footage.

 

Councilmember Barsky questioned language prohibiting flags in the sign ordinance on page six, section 1189.11.  She questioned whether the language would be detrimental to the businesses on North Prospect Street who routinely used flags.

 

Also in the sign ordinance, Councilmember Barsky questioned the language prohibiting electronic images on televisions, computers, etc. on page seven, number twenty.  She suggested a review of that issue.

 

Councilmember Barsky indicated that she had spoken with Village staff regarding the voucher ordinance.  She felt Council should distinguish whether the intent was to be a stimulus package for businesses or financial assistance for residents.  Councilmember Barsky felt the new ordinance seemed to cloud the issue more.  She indicated that if the intent was to help people, she would agree with Dan Bellman and provide $200 to $250 for residents.  Councilmember Barsky suggested a process hereby the Village would set aside funds and delegate an organization like the Granville Foundation or a 501 (c) 3 for people who could apply for assistance.   The amount allocated to this fund could be flexible based on the Village’s budget.  Councilmember McGowan indicated that his intent was to take general fund surplus to give to everyone to spend as they chose.  He indicated that it was not Council’s place to speculate need, but to give back tax money.  Individuals may choose to keep the funds or give them away.  Councilmember McGowan expressed that Council’s concern had been a guarantee that the money be spent locally.  He agreed that it would encourage residents to spend the money locally and help the businesses.  Councilmember McGowan stated that his intention was not a stimulus plan for the businesses, as much as it was to give money back to the residents to spend locally or how they chose.  Law Director Crites indicated that there could be issues involved with this type of program.

 

Councilmember Mershon suggested that two public hearings be heard for this ordinance.  Council agreed.  Councilmember O’Keefe indicated that wanted more public comment.

 

ADJOURNMENT (8:48pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

                       

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