Granville Community Calendar

Council Minutes May 6, 2009

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 6, 2009

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

 

PLEDGE OF ALLEGIANCE

 

ROLL CALL

 

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

 

Councilmember Barsky made a motion to excuse Councilmember Tegtmeyer.  Second by Vice Mayor Herman.  Motion carried (6-0).

 

APPROVAL OF AGENDA

 

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried (6-0).   

 

CITIZEN COMMENTS (7:33 pm)

 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments. (7:34pm)

 

JOINT MEETING OF THE UNION CEMETERY BOARD

 

Mayor Hartfield called the joint meeting of the Union Cemetery Board to order.

 

ROLL CALL

Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Trustees Abraham and Habig.

 

Resolution No. 09-27, A Resolution to Declare, with the Granville Township Trustees, That Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Fill an Expired Term on the Union Cemetery Board of Trustees was moved for approval by Councilmember Mershon.  Second by Trustee Abraham. 

 

Discussion:  

Mayor Hartfield indicated that Rob Drake will be reappointed to the Board.  Councilmember Mershon indicated that Mr. Drake was completing his term and agreed to serve an additional term.  Councilmember Mershon also introduced Clerk/Treasurer Jim Patin.  Board member Drake thanked Council and the Trustees for their support.  He indicated that between five and six hundred of the stones had been conserved.  He also indicated that work would continue again this summer.

 

Vote on Resolution No. 09-27.  Motion carried 8-0.  Resolution No. 09-27 was adopted by the Granville Village Council and Granville Township Trustees.           

 

Councilmember Mershon moved that the joint meeting of the Board of Granville Township Trustees and the Granville Village Council adjourn.  Second by Councilmember McGowan.  Motion carried 8-0.

 

Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board.

 

OLD BUSINESS

 

Councilmember McGowan recused himself from the meeting.

 

Resolution No. 09-26, A Resolution to Ratify the Decision by the Granville Village Council to Allocate $7,000 to the Kiwanis Club of Granville in Support of the Fireworks Display to be Held on July 2, 2009 was moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

Discussion:

Mayor Hartfield asked if this legislation was to confirm Council’s motion from the last Council meeting. Manager Holycross indicated that this resolution ratified Council’s motion to approve this appropriation.

 

Vote to approve amendment to Resolution No. 09-26. Motion carried (5-0). Resolution No. 09-26 was approved.

 

Councilmember McGowan returned to the meeting.

 

Discussion of Non-Profit Applications

 

Resolution No. 09-28, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Robbins Hunter Museum of Granville in Support of the Preservation of the Avery Downer House and the Provision of Cultural and Educational Programs and Exhibits as a Free History Museum for the Residents of Granville was introduced by Councilmember O’Keefe.  Second by Councilmember Barsky.

 

Discussion:

Councilmember Barsky asked if sufficient insulation existed in the museum currently.  Board President Don DeSapri indicated that new insulation was installed in the attic in 2007.  He indicated that insider storm windows would also be installed in the near future.

 

Councilmember O’Keefe asked if the change to a free museum was a recent change.  Manager Holycross indicated that Council should have received a copy of a letter from the museum indicating that it would now be a free museum.  Councilmember McGowan asked how many paid admissions there were in 2008.  Director Ann Lowder indicated that total admission fees for 2008 were just under $2,000.  Councilmember Mershon calculated that about four hundred individuals paid the $5 fee.  Director Lowder indicated that many people visit the museum for a variety of events that do not pay admission.  Councilmember O’Keefe asked how those funds would be made up now the museum was free.  Board President DeSapri indicated that once air conditioning was installed, the museum hoped more visitors would attend and rentals would increase.  Director Lowder indicated that some program events would still have a fee.

 

Councilmember O’Keefe asked about other fundraising efforts.  Director Lowder indicated that the museum’s fundraisers include the annual fund and membership drives, fundraising dollars solicited by the Women’s Board and grants from the Granville Foundation.  Councilmember O’Keefe asked how the funds would be raised if the Village did not provide funding or provided only a portion.  Board President DeSapri indicated that some funds could be available from the Victoria Woodhull fundraiser that recently netted $13,000. 

 

Councilmember Barsky and Vice Mayor Herman suggested that perhaps the museum should focus its capital improvement efforts toward the back section of the museum that area had the best opportunity for promoting revenue growth.  Board President DeSapri indicated that the Board’s financial spending was guided by the museum’s mission, which was to preserve and protect the house and collection.  Replacing the heating/air conditioning/climate control system for the front of the house was the Board’s top priority.

 

Councilmember McGowan indicated that he was supportive of all of the organizations that were requesting funding from the Village.  However, he indicated that his concern was for the individual Village resident.  He further stated that his intent was to give something back to every resident during these tough economic times.  He did not see how any of the requests before Council overcame the opposition expressed by Councilmembers during previous meetings.  The voucher system, previously proposed, would have allowed residents to donate their voucher to any of these organizations.  He also stated that he had not heard any public support for providing funding to non-profit groups.

 

Councilmember Mershon asked if the museum was unable to raise all of the funding for the project, would the project move forward.  Board President DeSapri indicated that the HVAC system had to be addressed in 2009.  Funding for those repairs would be appropriated by reallocating funding for other events or purposes.  Councilmember McGowan asked Law Director Crites if public funds could be used for capital improvements.  Law Director Crites responded that after completing his research and checking with John Gotherman, General Counsel for the Ohio Municipal League, he felt there was no constitutional prohibition, but Council would need to identify and justify any funds provided as being spent for a public purpose.

 

Councilmember Mershon stated that he felt the money was not needed by this organization.  In looking at their balance sheet, the museum had a million dollars in assets with $100,000 in cash, made $14,000 more in 2008 than they spent, and the museum had successful fundraisers.  The request was premature as the funding was not immediately needed.  He would like to see the museum attempt to raise the funds and return to Council as a last dollar-in request.  The museum demonstrated that it had the ability to raise funds.  During the past few years, the museum accomplished moving forward toward their goals.  Councilmember Mershon stated that Council should be looking at all of the requests from the perspective of where would the funding best be spent or what were the competing calls for funding.  There were more pressing needs where the funds could be allocated.  He indicated that he would prefer to spend the funding for the seniors.  Councilmember Mershon stated that he was not in support of the resolution.  Board President DeSapri responded that the museum had a pressing need currently.  The furnace was repaired four times during the past six months costing $5,000.  He acknowledged that the museum had CDs, which they would prefer not to cash. The Board was undertaking a $350,000 fundraising effort over the next five years for major improvements to the building.  The Board was attempting to be proactive in handling their HVAC system prior to an emergency.  Mayor Hartfield stated that she believed the museum Board was demonstrating responsibility by being proactive.  The museum increased local tourism for the Village through their exhibits and programs.  Councilmember O’Keefe asked about the $350,000 the museum wanted to raise over the next five years.  Director Lowder indicated that the museum had a number of capital improvement projects including the HVAC system, completing the Victoria Woodhull memorial, adding an elevator, completing the second floor and add a catering kitchen.  The museum original request from Council was for the proceeds from the bed tax for general operations.

 

Vice Mayor Herman suggested that the Village could provide a set amount after the museum were to raise some level of matching funds.  The Village contribution could be used as an incentive for a fundraising campaign to earn the balance of funding needed for an HVAC system during this difficult economic period.  The Village could identify a specific amount it would be willing to fund after the museum raised matching funds.  Councilmember Mershon indicated that he did not see the museum’s request as an immediate need, but if Council wanted to support the museum, he would be supportive of being the last dollar in. 

 

Vice Mayor Herman moved to amend Resolution No. 09-28 to make $8,000 available to Robbins Hunter contingent on raising $16,000 for the purchase and installation of heating/air conditioning/climate control system as identified as priority one and to add a new Section 2 which made the allocation contingent upon raising $16,000 and renumber the existing sections.  Second by Councilmember O’Keefe.

 

Vote to approve amendment to Resolution No. 09-28. Motion carried (5-1).  Resolution No. 09-28 was amended as moved.

 

Vote to approve Resolution No. 09-28 as amended.  Motion carried (5-1).  Resolution No. 09-28 was approved as amended.

 

Resolution No. 09-29, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Granville Historical Society to Transform the Old Academy Building into a Functioning Free Museum was introduced by Councilmember Barsky. Second by Councilmember O’Keefe.

 

            Discussion:

Councilmember McGowan indicated that for the same reasons outlined for the previous resolution, he was opposed to this resolution.

 

Councilmembers Barsky and O’Keefe indicated that the Granville Historical Society was the archivist for the Village records.  They asked if that would make a difference in how Council reviewed this application.  No response was given. 

 

Mayor Hartfield indicated that the Historical Society provided a service to the community as well as the municipality by providing preservation space.  The Historical Society also supported local tourism.

 

Vice Mayor Herman asked the Historical Society the status of the requests for financial assistance from other organizations.  Don Schilling, Vice President of the Granville Historical Society, indicated that no other applications have been submitted.  The Historical Society planned to apply for Round-Up Foundation monies in June, 2009.  He indicated that in the past, funding was received from the Granville Foundation.  The Historical Society indicated that additional archival space was needed as the museum has space constraints.  The museum anticipated a financial need amounting to $21,000 over the next two years for renovation of the Old Academy Building.  The Historical Society not only holds the Village’s archives, but will be receiving many archives from the Lifestyle Museum.  The more funds the museum receives, the sooner and more comprehensive the renovations.  Councilmember O’Keefe asked if this request was a one-time request.  Vice President Schilling indicated that the request was precipitated by the current economy causing a special need and could be a one-time request.  Councilmember Mershon asked if the Lifestyle Museum Trustees were asked for funding.  Vice President Schilling indicated that a proposal was made to the Trustees and the Historical Society was waiting for a response.  The Historical Society was given a list of archives that would be transferred, but the funding issue was not yet resolved.

 

Vice Mayor Herman indicated that the Robbins Hunter Museum was a critical asset to Granville, but the Historical Society was Granville, the Village’s history, legacy and future.  He indicated that he viewed this request as a one-time appropriation.  Councilmember Barsky asked if there were any plans to recognize the museum’s one hundred twenty-fifth anniversary.  Vice President Schilling indicated that two events were being planned:  to re-dedicate the Historical Society and an ongoing celebration of one hundred fifty years since the Civil War.

 

Councilmember Barsky asked about the continued use of the Old Academy Building by the public.  Vice President Schilling indicated that the building had been used on a very limited basis over the past several years.  The building use will be best used as additional exhibit and archival area.   Cynthia Court indicated that the Fire Marshall restricted the number of individuals permitted in the building to smaller groups.

 

Vice Mayor Herman moved to allocate $8,000 to the Granville Historical Society as outlined in Resolution No. 09-29.  Second by Councilmember Barsky.

 

Councilmember Barsky indicated that the Lifestyle Museum closing and giving some of its archives to the Historical Society has caused a crunch for the museum that was unanticipated.  She indicated her support for a one-time contribution and the $8,000 in funding.  Councilmember O’Keefe indicated she would be more comfortable with an allocation of $7,000.

 

Vice Mayor Herman amended his amendment to allocate $7,000 to the Granville Historical Society.

 

Vote to approve Resolution No. 09-29 as amended.  Motion carried (4-2).  Resolution No. 09-29 was approved as amended.

 

Resolution No. 09-30, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Granville Fellowship to Establish Health and Wellness Programs for Granville Seniors was introduced by Councilmember Barsky. Second by Vice Mayor Herman.

 

Councilmember O’Keefe recused herself from the meeting.

 

Discussion:

Councilmember McGowan indicated that the Granville Fellowship was a worthy cause, but for the same reasons he outlined for the previous resolutions, he was opposed to giving taxpayer dollars to non-profit groups before providing funding for individual Village residents.

 

Mike Kocsis, Acting President of the Granville Fellowship, indicated that the goal of this request was to increase the focus on fitness and wellness for seniors.  The Fellowship offered and subsidized classes for seniors as funding was available.  The Fellowship would like to offer these programs on a consistent basis.  The Fellowship would also like to use funding to bring in educational programs regarding health and wellness issues for seniors.  The Fellowship also received requests from seniors to purchase a gaming system whose games require physical activity.  Director Kocsis indicated that many senior facilities now provide activities that use a Nintendo Wii system for bowling, golf and other games.  In the future, funding may be available through the Granville Recreation District.  The Rec Commission 2008 funding was allocated to pay for bus transportation for Fellowship trips.

 

Councilmember Barsky asked if the Fellowship had looked at donations.  Mr. Kocsis indicated that seeking donations were an ongoing process.  Mayor Hartfield asked how much funding would be needed to offer the yoga program for the remainder of 2009.  Director Kocsis indicated that about $500 would be needed to continue the program through 2009.

 

Councilmember Mershon indicated that the request was small.  If the Village Council felt that it was important to provide health and wellness services to seniors, the cost of providing that service should be looked at and contracted.  Councilmember Mershon asked Director Kocsis to provide the financial numbers for providing health and wellness services to the seniors for a year.  Mayor Hartfield expressed support to help continue the health and wellness programming, but felt uneasy supporting the purchase of a Nintendo Wii.  Vice Mayor Herman encouraged the Fellowship to pursue Councilmember Mershon’s suggestion. 

 

Councilmember Barsky moved to allocate $1,500 to the Granville Fellowship as outlined in Resolution No. 09-30.  Second by Vice Mayor Herman.

 

Vote to approve Resolution No. 09-30 as amended.  Motion carried (3-2).  Resolution No. 09-30 was approved as amended.

 

Councilmember O’Keefe returned to the meeting.

 

Resolution No. 09-31, A Resolution Stating the Council’s Intent to Allocate

$ ______ to the Granville Federation for the Appreciation of the Blues was introduced by Councilmember Barsky.  Second by Councilmember O’Keefe.

 

Vice Mayor Herman recused himself from the meeting.

 

            Discussion:

Councilmember McGowan indicated that each of these organizations were worthy, but for the same reasons he outlined for the previous resolutions, he was opposed to giving taxpayer dollars to non-profit groups before providing funding for individual Village residents.  The money should be provided to the residents and they pass the funds along to any of these organizations.

 

Councilmember Mershon asked Jerry Martin the amount of proceeds donated in 2008.  Mr. Martin indicated that the Bluesfest donated a total of$8,000 to the Licking County Coalition for Housing and the Granville Music Boosters.

 

Mayor Hartfield indicated that the request was for a $5,000 grant and a $5,000 forgivable, interest free loan.  Mayor Hartfield asked how that request could be structured.  Manager Holycross indicated that two separate clauses were outlined in the legislation that the loan was only forgivable if the production and associated costs of the Bluesfest exceeded income generated.  The legislation also outlined that some or all of the loan may be forgivable upon approval by the Village Council.  A specific request would need to be made by the organization for Council to forgive any part of the request.

 

Councilmember O’Keefe noted that the non-profit policy stated no more than 25% of the total annual budget may be authorized.  The most the Village could provide for this organization would be $7,500.

 

Councilmember Mershon asked Mr. Martin if part of the request was based on a timing issue in order to secure entertainment.  Mr. Martin indicated that he was not completely sure as no musicians had been contacted.  For the first eight years of the event, $15,000 was available to secure entertainment, with only $7,000 available in 2008.  For this year, the Bluesfest was only able to secure a $5,000 donation that was available after the event.  He indicated many musicians required payment up front.

 

Councilmember Mershon suggested providing a loan for $5,000 to $7,000 and further discuss how the funds would be repaid after the event as the Bluesfest provided a public benefit.  Councilmember O’Keefe indicated that the event attracted people to the Village and benefited local community groups.  She indicated her support for the request as a loan to be looked at after the event.  Councilmember Barsky indicated her support for a $5,000 loan. 

 

Councilmember O’Keefe asked what groups would benefit from the event this year.  Mr. Martin indicated that New Beginnings and the Granville Music Boosters would be the beneficiaries.

 

Councilmember O’Keefe moved to amend Resolution No. 09-31 to allocate $7,000 to the Granville Federation for the Appreciation of the Blues in support of the annual Hotlicks Bluesfest to be held on September 19, 2009 and this sum would be in the form of a non-interest loan that would be repaid if possible and remove the references to grants in Section 2.  Second by Councilmember Mershon.

 

Vote to approve the amendment to Resolution No. 09-31. Motion carried (3-2).  Resolution No. 09-31 was amended as moved.

 

Vote to approve Resolution No. 09-31 as amended.  Motion carried (3-2).  Resolution No. 09-31 was approved as amended.

 

 

 

NEW BUSINESS

 

Councilmember O’Keefe recused himself from the meeting.

 

Ordinance No. 06-09, An Ordinance to Amend Ordinance No. 17-08 to Provide  for Adjustments of the Annual Budget for Fiscal Year 2009 and to Revise Sums for Operating Expenses was introduced and scheduled for a public hearing for May 20, 2009 by Councilmember Barsky. 

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-09 for May 20, 2009.

 

Vice Mayor Herman and Councilmember O’Keefe returned to the meeting.

 

Ordinance No. 07-09, An Ordinance to Amend the Municipal Income Tax Rate for the Village of Granville for a Limited Time, by Modifying the Language of Sections 171.03 and 171.10 of the Codified Ordinances of Granville was introduced and scheduled for a public hearing for May 20, 2009 by Councilmember Mershon.

 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-09 for May 20, 2009.

 

Mayor Hartfield acknowledged receipt of the appeal of a Granville Planning Commission decision for application no. 03-09 and a hearing scheduled for either of the next two Council meetings.  Mayor Hartfield confirmed that the appellant preferred the hearing be scheduled for June 3, 2009.  The appellant indicated in the affirmative.

 

Councilmember Mershon moved to set the hearing date for June 3, 2009.  Second by Vice Mayor Herman.  Motion approved. (6-0)

 

Ms. Barbara Franks asked Mayor Hartfield if it would be a public hearing.  Mayor Hartfield indicated that it was a public hearing in that people may attend, but only the individuals who had standing and appeared at the Planning Commission hearing may participate.  It would be a quasi-judicial hearing.  Ms. Franks indicated that it was not fair as so many people wanted to speak at the initial hearing.  Law Director Crites objected that Council’s only role tonight was to set a hearing date.  He further stated that what Ms. Franks was discussing was testimony and could not be considered by Council until it comes before Council at a public meeting and where testimony would be given under oath.

 

Mayor Hartfield acknowledged receipt of the appeal of standing from Holly Simons in regard to a Planning Commission hearing for application no. 03-09. 

 

Vice Mayor Herman moved to set the hearing date for May 20, 2009.  Second by Councilmember Barsky.  Motion approved. (6-0)

 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of April 15, 2009

 

Councilmember Barsky made a motion to approve the April 15, 2009 minutes.  Second by Councilmember O’Keefe.  Motion carried 6-0.

 

COMMITTEE REPORTS   

 

Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee met and the minutes of the meeting were in Council’s packet if anyone had questions.

 

Granville Foundation – (Tegtmeyer)

No report.

 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that a meeting was in the process of being scheduled. 

 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission received a change of use application for 234 East Broadway from a real estate office to a candy store, which was approved.  A sign application was also approved for a candy store to be located at 224 East Broadway.  Robbins Hunter Museum received approval for a sign and a sandwich board sign for an antique store that would be opening in the museum. 

 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

 

Recreation Commission – (McGowan)

No report.

 

Tree & Landscape Commission (Barsky)

Mayor Hartfield reported that three trees were planted at the Intermediate school in recognition of Arbor Day.   Mayor Hartfield indicated that she read the Arbor Day proclamation and that the event was very nice.

 

Union Cemetery (Mershon)

Councilmember Mershon advised that the Union Cemetery Board would be meeting for their annual meeting on May 11 at 7:30pm.

 

 

OTHER COUNCIL MATTERS

 

Councilmember Barsky asked if the Comprehensive Plan Steering Committee meeting was scheduled.  Manager Holycross indicated that the meeting was scheduled for Tuesday, May 19th at 5:30pm to wrap up the map and text and to discuss scheduling a public hearing.

 

Councilmember Mershon asked about when the crosswalk striping would be completed in the Erinwood subdivision.  Manager Holycross indicated that Service Director Hopkins had the materials and anticipated completely the work shortly.

 

Councilmember Mershon asked if Village staff had responded to the Granville Inn regarding the sale of their parking lot.  Manager Holycross indicated that he communicated with Mr. Beckerley the day following their meeting.

 

Councilmember Mershon provided Council with a spreadsheet outlining the contract terms and costs from surrounding municipalities with a single trash hauler.  He indicated that the survey showed current rates were more than 17% less than rates for Village residents, with a three year price protection.  He suggested that the Village seek bids for a single trash hauler.  Mayor Hartfield agreed with Councilmember Mershon that staff should pursue seeking bids for a residential, single trash hauler.  Manager Holycross indicated that staff would bring the information to the LSSU Committee for their recommendation to bring to Council.

 

Councilmember Barsky indicated that a resident advised her that dogs were accessing ponds by the water plant.  She asked that Village staff check the safety aspects of those ponds.

 

ADJOURNMENT (9:52pm)

 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

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