VILLAGE OF GRANVILLE
November 4, 2009
CALL TO ORDER (by Mayor Hartfield at 7:31pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.
APPROVAL OF AGENDA
Councilmember Mershon moved to amend the agenda to add Ordinance No. 14-09 as item c under New Business. Second by Councilmember McGowan. Motion carried to approve and amend the agenda (7-0).
CITIZEN COMMENTS (7:32 pm)
Gloria Hoover, 213 East College Street, addressed Council regarding Ordinance No. 13-09, a Village leash law. She expressed her support for Council to amend the proposed leash law to include the entire Village, not just the downtown business district. Ms. Hoover wanted Council to consider the diversity of opinions regarding a leash law and especially consider the feelings of those residents who were fearful of dogs, on or off leash. She indicated that she would make a further presentation during the public hearing for this ordinance. Ms. Hoover concluded by asking Council to consider the experts who handle the dogs at the Westminster Dog Show, where all dogs were on leashes.
Susan Lent, Waste Management, thanked Council for the opportunity to serve the community for the past thirty years. She further thanked Council for the opportunity to provide a bid as a possible single trash hauler. Ms. Lent indicated that, although Waste Management was no the lowest bidder, she asked Council to consider that Waste Management could be the best bidder. Council should consider more than must potential financial savings when selecting a hauler. Ms. Lent also requested that Council consider maintaining the current refuse service system.
Mayor Hartfield closed Citizen Comment’s at 7:40pm
The Council had invited Wayne “Butch” Davisson to the Council meeting in order to
thank him for his generous contribution of the original Bryn Du Mansion blueprints. Mayor Hartfield read a letter of thanks to Mr. Davisson. Mr. Davisson indicated that his Great-Grandfather had been a carpenter who worked on the Bryn Du Mansion and several other Village homes including the Sargent’s home on Newark-Granville Road. His family has arrive in Licking County by covered wagon and settled in the area around Wilkins Corners, a family namesake.
Tim Bubb, Licking County Commissioner, spoke to Council about the organization of the new Licking County Building Department. As the City of Newark would be disbanding their Building Code Department at the end of his year, the Licking County Commissioners elected to provide inspection services for Licking County residents. The Commissioners were in the process of interviewing individuals for key positions. The Commissioners intend the Department to be operating by January 4, 2010. Commissioner Bubb hoped that the Granville Village Council would consider contracting the services currently contracted through the City of Newark with the new Licking County Building Code Department. Commissioner Bubb indicated that the County hoped to provide the same standard of service at the same rates. He provided the Clerk of Council with the necessary documentation needed to initiate the process. Commission Bubb indicated that there was limited time for Council to act. He encouraged Council to proceed promptly. The Commissioners intend to go before the Board of Building Standards to establish a building department in December. The Village Council would need to provide resolutions/ordinances and contracts for both residential and commercial inspections. These contracts allow for a ninety day out clause for both the Village and County.
Matt Kennedy, 123 Carreg Cain Drive, spoke to Council on behalf of the Licking County MAC. Mr. Kennedy indicated that it was critical for a new building department to be organized in order to maintain continuity and protect public health, safety and welfare. Maintaining a building department ensures a double check process regarding building standards for all Licking County residents.
Vince Ghiloni, 3232 Canyon Road, also expressed how critical it was for Council to join the new Licking County Building Code Department to protect public health and safety issues by continuing an inspection process.
Mayor Hartfield asked if the County hoped to maintain a seamless transition and maintain the department at its current location. Commissioner Bubb indicated in the affirmative.
Councilmember Mershon asked if the fees would be consistent. Councilmember Bubb indicated that the Commissioners hoped to maintain a consistent fee schedule. Council would be provided with a copy of that schedule as soon as it was completed. Councilmember Mershon asked if existing projects would be covered for inspections through the new department. Commissioner Bubb indicated that there would be some carry over to cover those projects. Councilmember Mershon thanked the County Commissioners for stepping up to take on this project.
Abram Kaplan, 843 Burg Street, presented Council with the final recommendations for the Pathway Advisory Committee. Mr. Kaplan indicated that some of the twenty-five Committee members were present. He thanked Village staff and the two Denison interns for their help throughout this process.
Mr. Kaplan indicated that the Committee began their process by evaluating the community survey results and then used a variety of methodologies to approach the evaluation process. The Committee based their evaluation on a Three C criteria: community, connectivity and character. The Committee determined that each of these elements should be considered when considering pathway development. The Committee did not make specific recommendations as to which pathways should be built. The Committee grouped pathway development into five separate clusters of pathways. These pathways could be developed in phases or simultaneously. The Committee also provided a list of pathway enhancements and single pathways that could also be developed. The Committee also provided essential criteria that should be considered when developing pathways such as safety concerns, environmental impact and practical considerations.
Mayor Hartfield thanked the Committee for their hard work. She indicated that Council would like to discuss the information more specifically with the Committee. Councilmember Tegtmeyer indicated that Council need to find ways to keep pathway development as an ongoing priority for Council. Vice Mayor Herman indicated that pathway development should be included in Council’s budget process with a timeline to begin the construction process. Councilmember Mershon suggested that Council set priorities and look at making long-term plans. Councilmember McGowan asked how the cost estimates were determined. Mr. Kaplan indicated that the estimates were provided by the Village Engineer Jerry Turner.
Council suggested that staff a placeholder for funding a total build out for Village projects for the 2010 Budget. Council also suggested meeting with the Pathway Advisory Committee in a work session to discuss pathway recommendations and long-term plans.
Dennis Cauchon, Committee member, asked the number of paths in the Village versus the Township. Mr. Kaplan indicted that about one third of the pathways discussed by the Committee were in the Village.
There was no old business.
Ordinance No. 19-09, An Ordinance to Amend Chapter 715 of the Codified Ordinances Pertaining to the Regulations for Garbage and Refuse Collectors Within the Village of Granville was introduced and a public hearing recommended for November 18, 2009 by Councilmember Mershon. Second by Vice Mayor Herman.
Mayor Hartfield scheduled a public hearing for Ordinance No. 19-09 for November 18, 2009.
Ordinance No. 14-09, An Ordinance to Authorize the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Lancaster Road (South Main Street) in Granville Township, Owned by Mill District, LLC and 1919 Lancaster Road, LLC was introduced and a public hearing recommended for November 18, 2009 by Councilmember Mershon. Second by Councilmember Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 14-09 for November 18, 2009.
Resolution No. 09-54, A Resolution to Award the Contract for Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables, and Yard Waste was introduced and a public hearing recommended for November 18, 2009 by Councilmember Mershon. Second by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Resolution No. 09-54 for November 18, 2009.
Resolution No. 09-55, A Resolution to Authorize the Glen at Erinwood Owners Association to Connect to the Village Water Supply for the Purpose of Watering the Landscaping Beds at Jones Road and Longford Drive and at Newark-Granville Road and Galway Drive was introduced and moved for approval by Councilmember Mershon. Second by Councilmember Barsky.
Councilmember O’Keefe asked if the watering system would be on property owned by the Village. Manager Holycross indicated that the majority of the property was in the right-of-way.
Mayor Hartfield indicated that this resolution was recommended by the LSSU Committee.
Councilmember Barsky confirmed that the usage fee being waived was $3.40 per month / $34 per year and that the Association was paying for the system and its installation. Manager Holycross indicated an affirmative response.
Councilmember McGowan indicated his support of the legislation as it would be in keeping with other Village beautification projects.
Vote to approve Resolution No. 09-55. Motion carried (7-0). Resolution No. 09-55 was adopted.
Mayor Hartfield acknowledged receipt of an appeal of a Granville Planning Commission decision for application #07-042 for Dan Rogers and Barbara Franks for 123 South Prospect Street and a hearing scheduled for December 2, 2009.
REVIEW OF MINUTES
Regularly Scheduled Meeting of October 21, 2009
Councilmember Barsky made a motion to approve the October 21, 2009 minutes. Second by Councilmember McGowan. Motion carried 7-0.
Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer)
Granville Foundation – (Tegtmeyer)
Councilmember Tegtmeyer reported that solicitation would be mailed this month.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)
Vice Mayor Herman indicated the minutes from the October 28th meeting were included in Council’s packet with legislation appearing before Council from Committee recommendations from that meeting.
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that all applications before the Planning Commission were approved including a modification of a previous exterior porch renovation, a sign approval and deck construction.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Councilmember Barsky reported that the Committee received good feedback from those in attendance at the recent work session for the Comprehensive Plan. Several residents expressed concerns regarding specific land use issues. Village staff is in the process of addressing those recommended changes. A meeting with scheduled with the Steering Committee to discuss those recommendations.
Recreation Commission – (McGowan)
Councilmember McGowan reported that the 1-mil levy passed and there will be no interruption in service. The JRD intends an expansion of services school district wide and hire a full-time director.
Tree & Landscape Commission (Barsky)
Councilmember Barsky reported that the Commission would be discussing fall tree planting at its next meeting. She also suggested that further information should be obtained regarding burying power lines underground to try to save the existing tree canopy.
Union Cemetery (Mershon)
OTHER COUNCIL MATTERS
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried 7-0. Meeting adjourned.