Granville Community Calendar

Council Minutes October 7, 2009



October 7, 2009


CALL TO ORDER (by Mayor Hartfield at 7:32pm)





Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Tegtmeyer, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.


Vice Mayor Herman made a motion to excuse Councilmember O’Keefe.  Second by Councilmember Barsky.  Motion carried (6-0).



Vice Mayor Herman moved to approve the agenda.  Second by Councilmember Barsky.  Motion carried (6-0).   




As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:34pm




Ordinance No. 17-09, An Ordinance to Permit the Demolition of a Single-Story Detached Structure at 332 North Granger Street


Michael Carey, 332 North Granger Street, advised Council that he was requesting approval to demolish his existing garage in order to build a new garage.  He indicated that Council had the information provided to the Planning Commission.


Councilmember Barsky asked the location of the new garage.  Mr. Carey showed Council the location of the new garage on his site plan.




Ordinance No. 17-09, An Ordinance to Permit the Demolition of a Single-Story

Detached Structure at 332 North Granger Street was moved for approval by Councilmember Mershon.  Second by Councilmember Tegtmeyer.



Councilmember Barsky expressed Council’s appreciation for Mr. Carey’s effort to work with the Planning Commission and his neighbors to reach a mutually agreed upon plan.  Mr. Carey indicated that at times the process was trying, but was happy to have all the issues resolved.


Mayor Hartfield called for a roll call vote to table Ordinance No. 17-09:  Barsky – yes; McGowan – yes; Mershon – yes; Tegtmeyer – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 17-09 was adopted. 




           Ordinance No. 18-09, An Ordinance Providing for the Issuance of Not to Exceed $551,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes was introduced and a public hearing recommended for October 21, 2009 by Councilmember Mershon.  Second by Councilmember McGowan.

Manager Holycross indicated that the total bond amount was for $551,000 at a maximum rate of 7%.


Mayor Hartfield scheduled a public hearing for Ordinance No. 18-09 for October 21, 2009.


Resolution No. 09-52, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.


No discussion:


Vote to approve Resolution No. 09-52.  Motion carried (6-0).  Resolution No. 09-52 was adopted.


Resolution No. 09-53, A Resolution to Authorize Portraiture Creation on the Public Sidewalk at 140 East Broadway in Front of the Business Known as Kussmaul Gallery for the Calendar Year 2009, Subject to Restrictions was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember McGowan.



Councilmember Barsky confirmed that the agreed period was from now until the end of the year.  Manager Holycross indicated in the affirmative. 


Councilmember Mershon asked if this type of request could be permitted under Chapter 711 of the Granville Codified Ordinances.  Manager Holycross indicated that Chapter 711 permitted individual, one-time events, not permanent or ongoing events.  Councilmember Mershon felt Chapter 711 could likely cover these requests, but would not require the liability coverage.  Councilmember Mershon suggested looking at updating Chapter 711 to include the liability coverage.  Manager Holycross indicated that staff was developing a new permit process that would include many of these aspects.


Councilmember McGowan requested that the map be adjusted to show a walkway through the portrait area.


Councilmember Mershon indicated that it might be difficult for individuals to find liability insurance.  He suggested that staff check with the Chamber to see if they were able to help provide insurance.


Vote to approve Resolution No. 09-50.  Motion carried (7-0).  Resolution No. 09-50 was adopted.


Resolution No. 09-51, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program and to Execute Contracts as Required was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.


No discussion.


Vote to approve Resolution No. 09-52.  Motion carried (6-0).  Resolution No. 09-52 was adopted.




Regularly Scheduled Meeting of September 16, 2009


Councilmember Mershon made a motion to approve the September 16, 2009 minutes as amended.  Second by Councilmember McGowan.  Motion carried 6-0.




Economic, Finance, Personnel Committee (EFP) – (Hartfield, Herman, Tegtmeyer) 

Mayor Hartfield indicated that the EFP Committee would be meeting on Wednesday, October 14, 2009 at 7:30am.  Councilmember McGowan wanted to reiterate that due to the current economic times, he indicated that the trends showed conservatism concerning raises.


Granville Foundation – (Tegtmeyer)

No report.


Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Herman, McGowan, O’Keefe)

Manager Holycross indicated that staff would be scheduling a meeting for the end of this month.


Planning Commission – (O’Keefe)

As Councilmember O’Keefe was not present, Mayor Hartfield indicated that minutes from the last meeting were included in Council’s packet.


Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky indicated that staff had been working on finalizing the draft of the Comprehensive Plan and a public meeting was scheduled for Tuesday, October 27th at 7:00pm at the Granville Intermediate School.

Recreation Commission – (McGowan)

Councilmember McGowan reported that the 1-mil levy proposed was on the fall ballot for the Joint Recreation District.  He indicated that if the levy failed, the Rec Commission would continue to receive funding from the existing levy.  He also indicated that the Township Trustees were deciding whether to increase Rec Commission Director Lesa Miller from three-quarter time to a full-time position. 


Councilmember Tegtmeyer asked the reason for the difference in fees costs for the new levy of $2.32 and $30.  Councilmember McGowan indicated that residents who were paying the existing levy would see an increase in their taxes of $2.32 as they were already paying $27.68.  Residents, who were not currently being taxed, would pay a total of $30.


Tree & Landscape Commission (Barsky)

No report.


Union Cemetery (Mershon)

Councilmember Mershon reported that Denison would be hosting an historical cemetery preservation convention next summer and were looking for a presenter with experience. 




Councilmember Barsky asked if staff had heard from AEP.  Manager Holycross indicated that AEP had provided a map showing all outages for 2007, 2008, and 2009.  They will provide the length of each outage when that information was compiled.  Manager Holycross indicated that the outages were well distributed.  Councilmember Barsky requested the number and length of time for outages caused by transformer outages.  Councilmember Barsky also asked if a committee had been formed.  Manager Holycross indicated that staff was in the process of contacting Dublin and Worthington to ascertain how they worked with AEP to resolve issues.  Councilmember Tegtmeyer asked when that information would be available.  Manager Holycross indicated that it should be available for the next Council meeting.


Councilmember Barsky asked if the information accompanying the minutes from the leash law public forum was new information.  Manager Holycross indicated that it was not new information, but information provided to Council earlier and to the public that evening.  Manager Holycross indicated that the results of that evening were for Council to consider a leash law for the downtown business district on East Broadway.  Councilmember Mershon asked if there were only three outside members of the public that attended the meeting.  Mayor Hartfield indicated in the affirmative.  She also advised that the high school homecoming parade was also that evening and may have kept some individuals from attending.


Councilmember Barsky asked the status of a Licking County Building Department.  Manager Holycross indicated that he had not received any recent information.  Licking County had hoped to establish a department by the end of the year.  Licking County and the City of Newark hoped to work together so there would not be a gap in service between Newark reducing their building department and the County establishing a department.  Manager Holycross indicated that Licking County was looking at a contract service.  Councilmember Barsky requested a status update at the next Council meeting.  Councilmember Tegtmeyer expressed her concern on the impact to Granville residents.  Councilmember Mershon expressed concern about resident who would be mid-project and would not be able to finish without the necessary inspections from a potential non-existent department.  Councilmember Mershon indicated that any new department formed would need state certification and that process could be lengthy. 


Councilmember Mershon asked the status of the single trash hauler bids.  Manager Holycross indicated that the bid opening was scheduled for October 15th.


Councilmember Mershon asked about any follow-up received from the various non-profits who received funding from the Village earlier this year.  Manager Holycross indicated that he had verbally received feedback from various groups.  Councilmember Mershon requested that information be shared with Council.


Mayor Hartfield asked when Council would next meet with Metropolitan Partners.  Manager Holycross indicated that the staff was waiting for a response to proposals staff provided regarding the pre-annexation agreement.  He indicated that staff was also waiting from a response from the Village Bond Counselor regarding special assessments, future assessments and the possibility of a TIFF.  Staff was working quickly to bring all this information together to present to Council. 


Councilmember Tegtmeyer asked what a possible timeline would be regarding the adoption of a zoning code for that area.  Councilmember Mershon indicated that a zoning district would be designated when the property was annexed.  Manager Holycross indicated that the assignment of a zoning district was not part of a pre annexation agreement.  However, language was included in the agreement that would allow for a mixed-use type of district.  A petition for annexation could include a zoning district.  Councilmember Mershon indicated that the information should be as clear as possible.  Assistant Law Director King recommended that Council be careful with the language and follow proper procedure so as not to draft contract zoning, which was prohibited.


Clerk Prasher advised Council that the deer management program was underway with a total of twenty-three deer taken to date.




Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Mershon.  Motion carried 6-0.  Meeting adjourned.

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