Granville Community Calendar

Council Minutes April 7, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 7, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, and Law Director Crites.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as amended. Second by Councilmember Lerner. Motion carried (7-0).    

CITIZEN COMMENTS (7:34 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:35pm. 

PRESENTATION 

Dr. John Weigand, former President of the Granville Rotary Club and Project Coordinator, made a presentation to Village Council regarding the ODOT Transportation Enhancement Grant for the Raccoon Creek bridge project.  Dr. Weigand indicated that Rotary had been working on this project for the past two and one half years.  Rotary had also committed $150,000 toward this project.  He indicated that $128,000 of Rotary funding was still available after funding the cost of an engineering study.  The bridge project would be would be in agreement with the goals of the Comprehensive Plan, Pathway Plan and add to the Village’s overall walkability. 

Dr. Weigand indicated that he was requesting financial support from the Granville Village Council in the amount of $92,000.  He stated that the project had already received funding from the Granville Joint Recreational District in the amount of $20,000.  He would also be requesting funding from the Granville Trustees and foundations.  However, the grant application was due April 30th, 2010.  Dr. Weigand hoped the Village would be willing to support this project through a financial contribution. 

Planner Alison presented information to Council regarding the Burg Street pathway project.  She indicated that Village staff had looked at alternative options to the originally proposed ten (10’) foot pathway project.  She indicated that residents and staff had concerns regarding the visual impact of a ten (10’) foot pathway.  Planner Terry indicated that she had contacted ODOT regarding amending the Village Transportation Enhancement grant.  She indicated that the grant could be amended to two five (5’) foot bike lanes alongside each side of the roadway divided by reflectors.  Staff and residents felt that this type of pathway could cause increased speeds on Burg Street.  

Planner Terry provided Council with three possible alternatives: 

 Adding two five-foot bike lanes along the existing roadway from Thresher Street to Miller Avenue costing approximately $1,364,080. (This option could be eligible for Transportation Enhancement funding this year at 80%. The two bike lanes would be separated from the roadway pavement by a six-inch white stripe.) 

 Installation of a curb and sidewalk from Thresher Street to Joy Lane at a cost of approximately $1,344,000. That cost figure included the installation of curb and sidewalk on both sides of the roadway from Thresher Street to Samson Place (Phase I); on the south side of the roadway from Samson Place to Thornewood Drive (Phase II); and on the south side from Thornewood Drive to Joy Lane (Phase III). This project was not eligible for Transportation Enhancement Funding because it was a pedestrian project rather than a bicycling project. However, it might be eligible for Transportation Enhancement funding in future years.

 A six-foot-wide pathway, separated from the roadway by two feet that could be installed within the existing right-of-way along Burg Street at an estimated cost of $990,530. The estimate would be for a pathway from Thresher Street to Joy Lane. (This was not eligible for funding through the Transportation Enhancement Program as a bicycle facility.) 

Planner Terry asked Council how they would like staff to move forward. 

Councilmember O’Keefe asked how many trees would be impacted with the installation of a sidewalk from Thresher Street to Joy Lane.  Village Engineer Turned indicated that sixty-nine trees would need to be removed should a ten (10’) foot pathway be installed.  The installation of a four (4’) foot sidewalk would required the removal of twenty-five trees.  Councilmember O’Keefe asked if the trees removed would be large growth trees.  Engineer Turner indicated that some large growth trees would need to be removed.  The area from Thresher Street to Samson Place would require the removal of no major trees. 

Peter Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that it would help the community and allow him to ride his bike to his baseball games. 

Claire Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that she could ride her bike to the River Road coffee shop.

Joe Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that the bridge would provide easy access for his children to the playground. 

Ben Barkett, 281 Denison Drive, spoke in support of the Raccoon Creek bridge indicating that it would enable him to get to the baseball fields, miniature golf and the driving range. 

Brian Barkett, 281 Denison Drive, spoke in support of the Raccoon Creek bridge.  He indicated that his property was currently used as a pass-through to the TJ Evans path.  The construction of the bridge would increase the health of local residents who would now how a connecting transportation loop and provide alternative access. 

Mark Forman, co-owner of the River Road Coffee House, expressed his support for the bridge.  He indicated that he was told in 2003 and 2004 that it would be difficult to build a business community in the River Road area; however, those comments were proved wrong.  The River Road area is now an active business and park area that was still growing.  Mr. Forman indicated that the bridge would provide added connections and access to the River Road area. 

Jonathon Hollister, 2431 Crestview Woods Court, indicated his support for the bridge.  He stated that the bridge would help provide improved access to the park for the Park Trail residents via the bike path. 

Paul Jenks, 190 Pinehurst Drive, spoke as a Trustee of the Granville Joint Recreation District.  He indicated the District’s support for the bridge project.  He indicated that the JRD intended the Raccoon Valley Park to become a premier park development not only for the Village, but possibly for Licking County.  He stated that the actual funding would not be needed until 2012 or 2013.  He also indicated that the total cost to the Village for the potential return was highly favorable.  He encouraged Council to support funding the project. 

Kevin Jared, Athletic Director for Granville High School, indicated that high school’s support for the bridge project.  He stated that the bridge would help make the Raccoon Valley Park the premier park in Licking County.  It would also provide residents access to the park, which could encourage a healthier and more physical lifestyle.  He encouraged Village Council to support funding the project. 

Abram Kaplan, 843 Burg Street, indicated that he was speaking at the former Chair of the Pathway Advisory Committee.  The construction of the Raccoon Creek bridge would allow for the potential completion of one of the five clusters the Committee recommended and the Village survey supported.  This grant provided a unique opportunity to obtain possible funding at a ten to one ratio.  Additionally, the support this project received from the Township, JRD and community showed that the community was behind this project.  He encouraged Council to use existing pathway funds to support this project. 

Mr. Kaplan also supported Council moving forward with the Burg Street project.  That project could easily be completed in phases allowing for the discussion of alternative options as the project proceeds. 

Arnie Joseph, former resident of 3 Samson Place, expressed his concerns about the pathway’s potential close proximity to the front doors of several residences. 

Peggy Shafer, 1028 Burg Street, indicated her support for a revised Burg Street pathway project.  She felt the initial proposal was too severe.  She advised Council to remember that the eastern portion of Burg Street between Briarwood Drive and Joy Lane was in Granville Township. 

Diana Hufford, 238 Vil-Edge Drive, stated her support for the bridge project. 

Councilmember Barsky asked Dr. Weigand if there would be an advantage if the application received support from other municipal entities.  Dr. Weigand indicated that ODOT advised him that the more support and funding sources available could improve the project’s standing.  ODOT would be looking for an opportunity to select projects that impact the greatest number of residents in a community, and had wide community support.  The Granville Joint Recreation District had also provided a letter of support

Councilmember Mershon asked, if the financial match provided by other community entities reduced the percentage of funding needed from 80% to 75%, would that improve the project’s standing in the selection process.  Dr. Weigand indicated in the affirmative.   

Councilmember Barsky asked if Dr. Weigand had approached other organizations requesting funding and if those funds would be guaranteed prior to the application date.  Dr. Weigand indicated that he had requested funding from the Rotary Clubs in Newark and Heath.  He was not sure of when they would respond. 

Councilmember McGowan indicated his support for the bridge project.  He asked whether the Recreation District had envisioned a connection from the bridge through Raccoon Valley Park to River Road.  Craig Kester, Granville Joint Recreation District Trustee, indicated that the JRD has incorporated a pathway system through the park as part of their long range plan.  Councilmember McGowan indicated that the JRD now had the ability to levy funding from the community for the extension of a park pathway system and facilities. 

Councilmember McGowan questioned if there was a legal problem with the Village committing funding for future years.  Law Director Crites responded that it would not be a problem. 

Councilmember O’Keefe asked what would happen to the project should project costs escalate.  Dr. Weigand indicated that the cost estimates were conservative to allow for some cost overruns.  However, should the bid amount be more than the number of dollars available, the project would be withdrawn.   

Councilmember Mershon indicated that he would like to see other groups asked to provide more funding such as a matching funding from the Joint Recreation District with a Village contribution.  Paul Jenks, Granville Joint Recreation District Trustee, advised that the JRD had earmarked the amount of funding that the Rec District had available.  The JRD’s current goals were to complete the build out of Raccoon Valley Park.   

Councilmember Barsky and Vice Mayor Herman stated that further opportunities to solicit state funding for projects may be reduced or eliminated in the future.  This application process was a great opportunity.  Vice Mayor Herman suggested that language be included that would limit funding up to $92,000.  Councilmember Barsky suggested language stating not to exceed $92,000.   

Law Director Crites advised Council that they had the ability to make a motion to approve the funding, but would need to suspend the Rules of Council section C (1), which was allowed by the Rules of Council section H (3). 

Councilmember Barsky moved to suspend Council rule C (1) pursuant to Council rule H (3).  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to suspend Council rule C (1) pursuant to Council rule H (3): Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0). 

Councilmember Barsky moved to allocate $92,000 from the Village’s Pathway Fund to support the ODOT grant application for a bridge over Raccoon Creek.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to allocate $92,000 from the Village’s Pathway Fund to support the ODOT grant application for a bridge over Raccoon Creek: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  A resolution will be prepared by Law Director Crites for Council’s review and approval at the next Council meeting. 

Burg Street Pathway 

Councilmember O’Keefe stated that a smaller pathway would be better along Burg Street as it would have less impact on trees and should not encourage increased speeds.   

Vice Mayor Herman asked how much the first section of Burg Street would cost.  Planner Terry indicated the cost of a four (4’) foot sidewalk and six (6”) curb along both sides of Burg Street from Thresher Street to Samson Place would be $474,910.  Councilmember McGowan suggested that the path should just be on one side. 

Councilmember Mershon questioned why the Village would not pursue funding for two five (5’) foot asphalt bike lanes (extended from the edge of the roadway) from Thresher Street to Miller Avenue.  Councilmembers suggested that the Village should meet with Burg Street residents to discuss the possible alternatives prior to seeking funding.  Councilmember Barsky suggested sending the issue to a Council committee.   

Barclay Gano, 527 Burg Street, indicated that Burg Street should remain a rural route.  He indicated that he was a thirty-year Village resident and did not wish to see Burg Street developed further in any way.   

PUBLIC HEARING (9:15pm) 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road Upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville

As no one appeared to speak, Mayor Hartfield closed the public hearing at 9:16pm. 

OLD BUSINESS 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky indicated her appreciation for the detailed application. 

Mayor Hartfield called for a roll call vote on Ordinance No. 03-2010: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 3-2010 was approved. 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe asked if the Village and Township would be sharing the responsibilities of road maintenance.  Law Director Crites indicated that the language expressed the Village’s willingness to cooperate with the Township. 

Councilmember Mershon questioned if the indemnity clause regarding the Township was required.  Law Director Crites indicated that the language was a restatement of the ORC 27.44. 

Mayor Hartfield called for a roll call vote on Ordinance No. 04-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 4-2010 was approved.  

NEW BUSINESS 

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville was introduced and recommended a public hearing on April 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-10 for the April 21, 2010 Council meeting. 

Councilmember Mershon questioned how the changes in this ordinance would effect the use of chimneas in the Village.  Councilmember Barsky questioned how this ordinance impacted recreational fires. She wondered if this ordinance needed to go before a Council committee.  Law Director Crites indicated that he would have Chief Hussey, who was included in the development of this ordinance, respond to Council’s questions at their next meeting.  They could then forward the ordinance to a Council committee if necessary. 

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio was introduced and recommended a public hearing on April 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-10 for the April 21, 2010 Council meeting. 

Resolution 10-22, A Resolution Authorizing the Village Manager, Finance Director and Police Chief to Execute an Agreement Between the Village of Granville and the Fraternal Order of Police, Ohio Labor Council Inc., Representing the Full-time Police Officers and Police Sergeants, Which Agreement will be Effective for the Period from January 1, 2010 Through December 31, 2012 was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky asked why the language was changed from the use of member to employee.  Clerk Prasher indicated that she would have Manager Holycross respond to that question. 

Vote to approve Resolution No. 10-22.  Motion carried (7-0). Resolution No. 10-22 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 17, 2010 

Councilmember McGowan made a motion to approve the March 17, 2010 minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that Lynn Straker was now the Chair of the Granville Foundation with Deb Tegtmeyer as Vice Chair. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that plans for the new natatorium at Denison University were approved.  She also reported that a new sign for Goumas Candyland was approved.  The homeowner had wanted the external sign to be twenty-four hour lighting and Planning Commission had requested limited lighting.  The issue was resolved with the new signage.    

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

No report. 

Tree & Landscape Commission (Lerner)

No report. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Barsky asked that the Village Manager check with AEP to review the degree to tree cutting.  Residents expressed concerns that the cutting was very harsh. 

Clerk Prasher reported that the new Village website was now available.  The Village 2009 Annual Report was complete and had been submitted to Council.  Additionally, wireless internet coverage for Village Hall would be complete within the next month.  Clerk Prasher also advised Council that information regarding the Open Space Levy was available. 

ADJOURNMENT (9:38pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 7-0. Meeting adjourned.

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