VILLAGE OF GRANVILLE
February 3, 2010
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, Herman, Hartfield, Manager Holycross, and Law Director Crites.
Councilmember Barsky made a motion to excuse Councilmember O’Keefe. Second by Councilmember McGowan. Motion carried (6-0).
APPROVAL OF AGENDA
Vice Mayor Herman moved to approve the agenda. Second by Councilmember McGowan. Motion carried (6-0).
CITIZEN COMMENTS (7:32 pm)
Candi Moore, 405 East College Street, presented Council with the Bryn Du Commission’s Annual Report. The Annual Report provided a summary of the 2009 financials as well as a summary of activities, events, projects completed in 2009, volunteer data and photos from a variety of events. Ms. Moore indicated that the Commission was continuing to make progress implementing the Bryn Du Master Plan. In 2009, the Terrace House was renovated and leased by the Granville Studio of Visual Arts. In 2010, the Studio would be expanding into the second floor area.
Keith Myers and his firm donated a formal garden restoration plan. With a grant from the Granville Foundation, funds raised through the 2009 Antiques and Garden Show, and Village assistance, the restoration of the formal gardens began. The work included the installation of shrubs, trees, an irrigation system and some electrical work.
A presentation was made to Senator Tim Schaffer and Representative Jay Hottinger requesting State funding through the Ohio cultural Facilities Commission to implement plans to renovate the Carriage House for use as a senior center.
Also in 2009, work began to stabilize the barn as well as the renovation plans for the second and third floors of the mansion. The mansion renovation plans included the addition of an elevator to access all three floors.
The Commission also received donated services from Keith Myers’ firm for the design of a new Bryn Du logo being presented to Council tonight for the first time.
Ms. Moore recognized members of the Bryn Du Commission – Reed Fraley, Jurgen Paper and Larry Bicking. Bryn Du Director Bruce Cramer was also acknowledged.
Council thanked Ms. Moore and the Commission for all of their hard work.
Dave Getreu, representing the 164 Granville Area Chamber of Commerce members, suggested that Council add the website address to page four (G)(2) of the Rules of Council for continuity.
Mayor Hartfield closed Citizen Comment’s at 7:40pm.
Ron Winrod, AEP Manager Distribution Systems Newark District, provided Council with a presentation outlining the costs to bury electrical lines on College Street as part of the street improvement project. Mr. Winrod indicated that the lines would need to be buried on the south side of College Street due to topographical issues on the north side of College Street. He also indicated that the cost of the project would be higher as the lines along College Street were three phase, which would require more expense line, and two circuit connections would require the installation of larger circuit boxes. Mr. Winrod indicated that the cost of the project for electrical materials, equipment and labor for the thirty customers along three blocks would be $852,500. That cost would not include the cost of trenching or the culverts. Each individual resident would also be responsible for burying the lines into their homes at a possible cost of $800 to $900. The total project could cost $1.4 million. The underground electrical lines generally last for at least thirty years.
Councilmember Barsky asked Mr. Winrod to recommend other more suitable locations to bury the electrical lines, where the wiring may only be one phase. Mr. Winrod indicated that he would need to review the areas within the Village. Mayor Hartfield indicated that these electrical projects would best be coordinated with proposed street improvement projects. Mr. Winrod indicated that he could look at other areas and provide the necessary pricing.
Resident Jurgen Pape asked the cost of trimming the trees in the Village. Mr. Winrod indicated that the cost of trimming the trees every four trees and the accessibility of the lines were more cost effective than burying any of the electrical lines. Mr. Pape asked if any of the circuit boxes were submersible. Mr. Winrod gave a negative response.
Mr. Winrod indicated that he could provide a map of the three, two and single phase lines in the Village.
Jerry Turner and Brian Coghlan of Bird & Bull presented the proposed street improvements recommended for College Street. Village Engineer Turner indicated that College Street was scheduled to have three inches of pavement milled and resurfaced. A new storm sewer system would be replaced as the existing system’s location was unknown. The curbs and gutters would also be replaced. The existing four-inch water line would be replaced with an eight-inch line. This larger water line will increase the water pressure for residents as well as the fire department.
Engineer Turner addressed a resident’s concerns regarding whether the Village was using outdated technology when implementing any Village infrastructure improvements. Engineer Turner indicated that four specific criteria were utilized for every Village project. These four criteria were construction materials, which provided the minimum level of requirements based on the Village Construction and Materials Manuel and the Stormwater Construction Manuel, ODOT design criteria last updated in 2008, the Mid Ohio Regional Planning Manuel, and Ohio EPA water quality standards. He indicated that all Village projects use the most current technological standards available. Village staff and Bird & Bull consult both State and outside experts to assure that each project utilizes “green” standards where applicable and meets all local, State and Federal requirements. Every Granville development within the past twenty years utilized forward thinking stormwater management and treatment processes where appropriate and fiscally prudent.
Engineer Turner advised Council that with the College Street project, inserting stormwater treatment processes would not be advisable. The project would not be disturbing enough area to warrant utilizing this equipment. Village staff and the Engineer looked at using permeable pavement; however, the clay sub-base of College Street would not allow for the appropriate type of drainage needed for this type of payment.
Brian Coghlan, of Bird & Bull, explained to Council that the installation of water quality devices would be most effective if installed at the point source where the stormwater enters Raccoon Creek. He indicated that the Engineer and Village staff would look at the cost and best technology available to implement this quality control. The Village will be required to analyze point source contamination by the EPA.
Vice Mayor Herman asked if treating the water earlier in the run off area, i. e. College Street would be a better solution to promoting water quality. Mr. Coghlan indicated that the water could be treated earlier than the point source; however, it would then mix with untreated water and need to be treated again. Installing systems along College Street would not increase water quality and would not be cost effective. Service Director Hopkins indicated that those systems require special equipment to clean the catch basins and would require a lot of man hours to keep them working efficiently. Service Director Hopkins indicated that installing these systems at the point source would be more effective at improving water quality and less man hours.
Mr. Coghlan also responded to a resident’s concern regarding Raccoon Creek being an impaired waterway and the Village being a polluter. He indicated that the Ohio EPA looked at Raccoon Creek and the Granville area was in full attainment of the Clean Water Act by being over 80% compliant. The only area where the Granville area was impaired was the recreational standard that was based on bacterial count. The increased bacterial count was the result, generally, of run-off from farms, livestock and residential septic systems. Mr. Coghlan indicated that any efforts the Village would make to improve stormwater quality at the point source would be beneficial, but would only go toward improving an already acceptable standard.
Council asked staff to provide information regarding the various types of point source water quality systems available including the cost, effectiveness and maintenance requirements.
There was no Old Business.
Resolution No. 10-07, A Resolution to Authorize the Village Manager to Advertise for Bids for the 2010 Street Improvement Program was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon.
Councilmember Barsky asked the estimated cost for the project. Village Engineer Turner indicated that he estimated the project would cost $900,000 for both the installation of water lines and pavement/curb improvements. He indicated that he had included contingency costs in that estimate.
Councilmember Mershon asked when construction would begin. Engineer Turner hoped construction could begin as soon as possible. Council expressed concerns about closing College Street during the 4th of July celebration. Engineer Turner indicated that a schedule could be worked out to allow for use of the two blocks east of Main Street during that period.
Councilmember Lerner asked if Council should approve this resolution if mediation for storm water was still an issue. Mr. Coghlan indicated that bids could still be sought and the issue could be resolved prior to awarding the bid. Councilmember Barsky asked if staff could follow-up with information regarding storm water mediation in the South Main Street area.
Councilmember Lerner asked if it was necessary to do the College Street improvements this year. Engineer Turner indicated that the project had been postponed for five years already and needs these improvements made.
Mayor Hartfield indicated that with regard to burying the utilities, College Street was not the correct location to begin this process. Council was in agreement.
Vote to approve Resolution No. 10-07. Motion carried (6-0). Resolution No. 10-7 was adopted.
Resolution No. 10-08, A Resolution to Authorize the Village Manager to Advertise for Bids for a Grounds Maintenance Contractor was introduced and moved for approval by Councilmember Barsky. Second by Vice Mayor Herman.
Councilmember Barsky asked if the contract would be for the same properties and expenditure as the previous year. Manager Holycross indicated in the affirmative.
Councilmember Mershon suggested that the berm and median areas along State Route 16 only be cut bi-weekly. Service Director Hopkins indicated that bi-weekly cutting had been the schedule several years along, but the contractor charges more for bi-weekly cuts. He also indicated that he prohibits the contractor from cutting any area when the weather was warmer and mowing was not needed. Service Director Hopkins indicated that he would make that biweekly cut adjustment to the contract.
Vote to approve Resolution No. 10-08. Motion carried (6-0). Resolution No. 10-8 was adopted.
Resolution No. 10-09, A Resolution to Express the Council’s Intention to Waive Any future Special Assessments for Infrastructure Improvements Against parcel Number 019-048618-00.000 that is Owned by Granville Township was introduced and moved for approval by Councilmember Barsky. Second by Vice Mayor Herman.
Councilmember Mershon asked if the Township was paying taxes for that property. Planner Terry indicated that she was not absolutely sure, but felt the Township was probably not paying taxes. Councilmember Mershon indicated that if the assessments were waived for the Township, it could be a disincentive for the Township to be more interested in trying to sell the property. Planner Terry indicated that Metropolitan Partners were not interested in purchasing the property and had designed the development to not utilize that area. He did not feel it was a good precedent to set, but this property was a small area.
Vote to approve Resolution No. 10-09. Motion carried (6-0). Resolution No. 10-9 was adopted.
Resolution No. 10-10, A Resolution to Authorize the Village Manager to Sign a Petition of Annexation to Include parcels Number 091-043590-01.000 and 019-043590-02.000 that are Owned by the Village and Located on South Lancaster Road was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.
Mayor Hartfield confirmed that this resolution was just for the Village and did not include other property owners. Councilmember Mershon questioned if there was a separate petition just for Village property or this resolution authorized the Village to sign any petition that included Village property. Planner Terry indicated that Metropolitan Partners would be compiling and filing the annexation petition and this resolution would authorize the Village Manager to participate in that annexation petition for Village owned property along South Main Street.
Councilmember Mershon asked if any other River Road properties, other than Mill District LLC, were requesting annexation. Manager Holycross indicated that only the Township would be participating. This legislation would allow for an expedited annexation process.
Councilmember Mershon asked if the annexation would cause the Village to pick-up the maintenance responsibility for the Old River Road and River Road areas. Village Manager Holycross indicated in the affirmative. He indicated that when a municipality annexed any portion of a roadway, the municipality became responsible for all areas between the two adjacent intersections. Councilmember Mershon indicated that it was in the Village’s interest to get as many River Road property owners to participate as possible.
Vote to approve Resolution No. 10-10. Motion carried (6-0). Resolution No. 10-10 was adopted.
Ordinance No. 01-10, An Ordinance to Permit the Demolition of the Single-Story Cinema House at 122 North Mulberry Street, A part of Denison University was introduced and a public hearing suggested for February 17, 2010 by Councilmember McGowan. Second by Councilmember Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 01-10 for the February 17, 2010 Council meeting.
Resolution No. 10-11, A Resolution to Readopt the Rules of the Village Council was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan.
Mayor Hartfield asked the Clerk to make sure the Village website was included on page four (G) (2) of the Rules of Council.
Vote to approve Resolution No. 10-11. Motion carried (6-0). Resolution No. 10-11 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of January 20, 2010
Councilmember Barsky made a motion to approve the January 20, 2010 minutes as amended. Second by Councilmember McGowan. Motion carried 6-0.
Mayor Hartfield indicated that there were no committee reports. Mayor Hartfield asked Vice Mayor Herman to forward Councilmembers information regarding the Granville Education Foundation Board position that needed to be filled by a Council representative.
OTHER COUNCIL MATTERS
Mayor Hartfield reviewed the ranked Goals & Objectives for 2010. Mayor Hartfield suggested that these goals and objectives would determine what issues the various committees would address during the upcoming year.
Village Manager Holycross indicated that a Chamber representative would make a presentation before Council at its next meeting regarding the proposed Welcome Center.
Councilmember Mershon asked if the non-profit funding applications would come before the EFP Committee for a final review after the committee reviewed the applications and made a recommendation or would Council not be involved. Mayor Hartfield indicated that the EFP Committee intended a non-partisan group review the applications and make a recommendation regarding eligibility for funding and amount of funding dollars. Those recommendations would then come before Village Council for final approval. The committee members should not be connected with any of the applicants. Manager Holycross agreed.
Councilmember Barsky asked if the location for the Comprehensive Plan meeting location and times had been confirmed. Manager Holycross indicated in the affirmative. The next meeting was on March 1st at the Granville Intermediate School at 7:00pm.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.