Granville Community Calendar

Council Minutes July 21, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 21, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites. 

Vice Mayor Herman made a motion to excuse Councilmember McGowan.  Second by Councilmember Barsky.  Motion carried (6-0). 

The minutes reflect that Councilmember McGowan arrived at 8:25pm. 

APPROVAL OF AGENDA

Councilmember Barsky moved to approve the agenda.  Second by Councilmember O’Keefe. Motion carried (6-0).    

CITIZEN COMMENTS (7:31pm)  

Ronnie Kidd, Heath, Ohio, expressed concern regarding Council’s possible installation of red light cameras.  Mr. Kidd indicated that cameras would not fix any issues involving the Cherry Valley Road intersection.  He indicated that as a veteran, who had fought for our freedom, installing red light cameras would be an infringement on individual’s freedom he had fought for.  He felt that red light cameras took away his right to police enforcement.  Mr. Kidd asked that Council seriously consider the issue prior to installing these cameras. 

Jerry Tillett, Newark, Ohio, also expressed concern regarding the installation of red light cameras.  Mr. Tillett indicated that he was a tire specialist.  He explained that tire size could impact the speed registered by various devices.  Mr. Tillett also indicated that these cameras were not always calibrated correctly.  The companies installing the cameras were more interested in making a profit than in making sure their equipment was accurate.  Mr. Tillett asked that Council carefully consider whether the installation of these red light cameras would be good for Granville or Licking County. 

Mayor Hartfield closed Citizen Comments at 7:39pm. 

PRESENTATION 

Mayor Hartfield read a proclamation for Ruth Lisle, who Council recognized for her outstanding community service and citizenship, for her efforts to keep the Village of Granville litter free and beautiful.  Council expressed their gratitude for her efforts.  Mayor Hartfield indicated that Ms. Lisle was not in attendance as she was hesitant to receive recognition. 

PUBLIC HEARING (7:42pm) 

Ordinance No. 10-2010, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Lancaster Road (South Main Street) Totaling 9.89 +/- Acres

Jack Reynolds, Attorney for Smith & Hale representing Metropolitan Partners, asked Council to accept the annexation legislation currently before them.  He indicated that this ordinance was the next step in the process started last year.  He indicated that he was available to answer any of Council’s questions. 

OLD BUSINESS 

Ordinance No. 10-2010, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Lancaster Road (South Main Street) Totaling 9.89 +/- Acres was moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.  

Discussion:

Councilmember Barsky questioned the location of a specific boundary line.  Planner Terry provided Council with a larger map and clarified the rights-of-way regarding the River and Weaver Road intersections.  Councilmember Barsky also confirmed that permission had been obtained regarding the private acreage included in the rights-of-way.  Planner Terry indicated in the affirmative.    

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-10:  Barsky – yes; Lerner – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 10-10 was approved.   

NEW BUSINESS 

Ordinance No. 11-2010, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Mill District Properties Located on Lancaster Road (South Main Street) was introduced and a hearing date recommended for August 4, 2010 by Councilmember O’Keefe.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2010 for August 4, 2010. 

Ordinance No. 12-2010, An Ordinance to Amend Sections 1173.02 of the Codified Ordinances of the Village of Granville to Allow Restaurants as a Permitted Use Within the Village Gateway Zoning District was introduced and a hearing date recommended for August 4, 2010 by Councilmember Lerner.  Second by Councilmember O’Keefe

Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2010 for August 4, 2010. 

Resolution No. 10-31, A Resolution to Endorse and Authorize the Village Manager to Submit the Final School Travel Plan for the Safe Routes to School Program Through the Ohio Department of Transportation was introduced and moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Mershon questioned the timing regarding this resolution; if there was a deadline that needed to be met.  Manager Holycross indicated that the State of Ohio recently indicated that the plan must be submitted by the end of July in order to be eligible for funding during the next cycle.  Planner Terry indicated that the State Engineer just forwarded the Village the engineering study on July 12th and advised the School District and Village that the plan was due at the end of July.  The plan could be held and submitted in July of 2011; however, the district would not be eligible for funding until after the plan was submitted.  If submitted now, the district would be eligible for action plan funding this year.  Planner Terry indicated that the items outlined in the plan were items that were currently in place as well as suggested improvements to various school crossings, signage, bike racks, etc. 

Councilmember Barsky asked if the plan could be modified after being submitted.  Planner Terry indicated that once the plan was submitted, it could not be changed.  The only portion of the plan that could be modified was the action plan.  Planner Terry indicated that the five strategy items must be in place and cannot be modified. 

Councilmember Mershon asked if the plan had received authorization from the School District.  Manager Holycross indicated that the district administration had initiated the plan and were working with the Village staff on the plan.   

Vice Mayor Herman asked if Planner Terry could provide some clarity regarding how projects would be prioritized and how the projects selected compared to the priorities outlined by the Village’s Pathway Advisory Committee.  He also asked for a timeline showing how the process would proceed.  

Councilmember Mershon asked if the resolution could be tabled to allow time to review the plan and engineering study during this meeting.  Councilmember O’Keefe moved to table Resolution No. 10-31.  Second by Councilmember Mershon.  Motion carried 6-0. 

Following the Monthly Manager’s Report, Councilmember Mershon moved to remove Resolution No. 10-31 from the table.  Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield asked if there was any further discussion of the resolution and if Council was comfortable voting on the resolution that evening.  Council indicated that they were ready to vote on the resolution. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 10-31:  Lerner – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Resolution No. 10-31 was approved.   

REVIEW OF MINUTES  

Regularly Scheduled Meeting of June 16, 2010 

Councilmember O’Keefe made a motion to approve the June 16, 2010 minutes as amended. Second by Councilmember Mershon. Motion carried 6-0. 

MAYOR’S COURT REPORT – June 

The Mayor’s Court Report for the month of June was presented for review. 

Councilmember Barsky moved to accept the June Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – June 

The Manager’s Report for the month of June was presented for review.           

Councilmember O’Keefe questioned the negative balance in the refuse account.  Manager Holycross indicated that the negative balance was the result of several issues.  As the Village was the collection agent for refuse charges, part of the negative balance was the result of charges yet to be collected from residents.  Another aspect of the negative balance was the result of credits that the Village was in the process of receiving from Big O.  Those credits should be resolved this month. 

Councilmember Barsky moved to accept the June Monthly Manager’s Report   Second by Vice Mayor Herman.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

Finance Director Kramer made a presentation to Council regarding the need to increase rates for water and sewer service.  Finance Director Kraner indicated that the last rate increase for water and sewer rates was in May 2005 from $2.85 to $3.40 for water and $3.22 to $3.90 for sewer.  Costs have substantially increased over the past five years.  Sewer revenues were in the red for three of the past five years.  Besides a decrease in revenue for the water and sewer funds, the water and sewer capital improvement funds have also been depleted.  These funds receive revenue from tap fees.  As commercial and residential construction in the Village had diminished in the past five years, those funds have decreased as facility projects were completed with no incoming revenue flow to offset those expenses.  Currently, the capital improvement funds cannot fund any new capital projects as both the sewer and water capital improvement funds have had no revenue received in 2010.  Both funds need to be built up as soon as possible.  In order to keep these funds vital, the Village would need to begin moving dollars into these accounts on a regular basis to maintain municipal facilities.  

Finance Director Kramer recommended adding a new capital improvement component to the water and sewer rate structure that would provide revenue for the general water and sewer fund as well as the water and sewer capital improvement funds.  Finance Director Kraner recommended an increase in the sewer rate from $3.90 to $6.00 effective as soon as possible and an additional increase from $6.00 to $6.55 beginning in 2012.  The sewer treatment operating budget had increased two and one half percent over the past several years.  The 2010 budget shows a deficit of $70,000 if budget cuts were not made.  Finance Director Kraner indicated that staff identified $50,000 in budget cuts already, and would be looking for an additional $20,000 in cuts.  

Finance Director Kraner advised Council that she was also recommending a rate increase for water services.  She recommended an increase in the water rate from $3.40 to $3.85 effective as soon as possible and an additional increase from $3.85 to $4.25 beginning in 2012.  Finance Director Kraner indicated that a household that utilized 5,000 gallons of water in a month would see a $12.75 monthly increase in their overall bill.  She indicated that the rate increase was being divided into two phases so as not to cause hardship for residents and local businesses. 

Councilmember Mershon indicated that as the water and sewer treatment plants were only working at 50% capacity, the current rates do not cover that level of utilization.  If water and sewer utilization increased, such as with extended lines outside the Village limits, current rates could be sufficient.  However, the extension of water and sewer outside the Village was currently not Village policy.

Councilmember Barsky suggested that staff should look at differential rates and the use of secondary meters for watering.  The Village should encourage water conservation.  Secondary meters could be charged a higher rate.  

Councilmember O’Keefe asked if the increase in rates would cover the projected costs shown in 2015.  Finance Director Kraner indicated that rates would need to be evaluated again prior to 2015 to ensure a positive revenue stream. 

Mayor Hartfield asked that legislation be introduced at the next Council meeting.  Councilmember McGowan indicated that he wanted to give residents the opportunity to review the rate increases and provide comments to Council.   

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were two sets of Planning
Commission meeting minutes in Council’s packet.  The June 28, 2010 meeting was a public hearing where the Planning Commission recommended the Village Gateway District zoning for the Mill District LLC property.  No one spoke at that hearing.  The Planning Commission also made several sign approvals.  During the July 12, 2010 Planning Commission meeting, Huntington submitted eleven signs for approval due to a change in their logo color.  Landrum Cottage was approved for a change of use to expand into the main building of Robbins Hunter for a café. 

Councilmember Mershon questioned why Huntington was required to submit each sign as an individual application.  He also questioned why Landrum Cottage’s new cafe was allowed to use Robbins Hunter museum parking.  Was the museum not required to maintain parking for its use?  Was the same parking area being counted for Robbins Hunter, Landrum Cottage and the new business? 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Recreation District was still negotiating with Golfland on River Road regarding the installation of netting to protect Park participants from stray golf balls.  The Rec District decided to move their 2011 Raccoon Park expenditures to 2010 to allow for further negotiation with Golfland.  Funding will be used to make improvements to the soccer fields this year instead of the baseball fields as was originally budgeted. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the gypsy moth survey was moving forward with moths being found in many Village locations.  It was also determined that three pear trees along Newark-Granville Road were infested with fire blight.  These trees would be removed. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the compensation of public employee(s).” Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:32pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes;  Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:23pm.  

ADJOURNMENT (10:24pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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