VILLAGE OF GRANVILLE
June 16, 2010
CALL TO ORDER (by Mayor Hartfield at 7:32pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Councilmember Barsky. Motion carried (7-0).
CITIZEN COMMENTS (7:33pm)
Fred Ashbaugh, 121 North Pearl Street, complained about the letter sent by the Income Tax Commissioner in April requesting additional documentation. He expressed his concern that the language in the letter was poor. He also indicated that the Village’s tax forms did not list the documentation requested by the Tax Commissioner. He hoped the Village would correct the documentation to reflect exactly what was needed to file taxes.
Mayor Hartfield asked Mr. Ashbaugh if he had spoken with Tax Commissioner Wright. Mr. Ashbaugh indicated that he was in email communication with Commissioner Wright. Manager Holycross indicated that he had heard similar comments. Manager Holycross spoke with Commissioner Wright about softening the language in the letter and making appropriate adjustments to Village forms.
Mr. Ashbaugh also questioned if all workers in the Village must pay income tax. He wondered if that was happening and how the Income Tax Commissioner was enforcing the law.
Councilmember Mershon indicated that Commissioner Wright was trying to do his job and did not intend any ill will. However, Councilmember Mershon acknowledged that the information requested may not have been needed and the letter could have been less direct. Manager Holycross just indicated that staff would soften the letter and determine which information needed to be collected.
Mayor Hartfield closed Citizen Comments at 7:43pm.
Mr. Tolley was not in attendance to make the gypsy moth presentation.
PUBLIC HEARING (7:43pm)
Ordinance No. 08-2010, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages
Ordinance No. 09-2010, An Ordinance to Amend Ordinance No. 20-2009 to Provide for Adjustments to the Annual Budget for Fiscal Year 2010 and to Revise the Sums for Operating Expenses Related to Income Tax Refunds and Storm Sewer Contractual Services
As no one appeared to speak on either ordinance, Mayor Hartfield closed the public hearing at 7:44pm
Ordinance No. 08-2010, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe.
Councilmember Barsky confirmed that these updates were to update the Code based on changes in state regulations. Manager Holycross indicated in the affirmative.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-10: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried (7-0). Ordinance No. 08-10 was approved.
Ordinance No. 10-2010, An Ordinance to Amend Ordinance No. 20-2009 to Provide for Adjustments to the Annual Budget for Fiscal Year 2010 and to Revise the Sums for Operating Expenses Related to Income Tax Refunds and Storm Sewer Contractual Services was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember O’Keefe.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-10: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried (7-0). Ordinance No. 09-10 was approved.
Ordinance No. 10-2010, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Lancaster Road (South main Street) Totaling 9.89 +/- Acres was introduced and a hearing date recommended for July 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2010 for July 21, 2010.
REVIEW OF MINUTES
Regularly Scheduled Meeting of June 2, 2010
Councilmember McGowan made a motion to approve the June 2, 2010 minutes. Second by Councilmember Barsky. Motion carried 7-0.
MAYOR’S COURT REPORT – May
The Mayor’s Court Report for the month of May was presented for review.
Councilmember O’Keefe asked if trucks were still coming through the Village due to the State Route 13 detour. Manager Holycross indicated that the signs showing the detour were still up, but trucks were not prohibited from using State Route 13.
Councilmember McGowan moved to accept the May Mayor’s Court report. Second by Councilmember O’Keefe. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – May
The Manager’s Report for the month of May was presented for review.
Vice Mayor Herman commented on the increase in tax revenues for the month of May. Manager Holycross indicated that May’s revenues were up; however, the year-to-date tax revenues were still down.
Councilmember O’Keefe moved to accept the May Monthly Manager’s Report Second by Councilmember McGowan. Motion carried 7-0.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
The minutes from the LSSU Committee meeting were included in Council’s packet. The Committee recommended that parking be prohibited permanently on the west side of Jones Road due to safety concerns. Councilmember McGowan initiated a discussion of resolving safety issues at the intersection of State Route 16 and Cherry Valley Road, which included the possible installation of red light cameras. Staff will be meeting with the police and fire departments to gather statistical data as to issues at that intersection and report back to the Committee. The Committee asked staff to develop a sewer back-up policy. Previously the Village has covered all costs involved with any sewer back-up issues. The Village would now recommend that residents purchase a sewer back-up insurance rider. A policy will be presented to Council when completed. The Committee approved the extension of police protection to the portion of Raccoon Valley Park that is in Granville Township as well as Denison property along State Route 661 and New Burg Street that was inadvertently left out of the previous extension. The College Street road improvements were proceeding. The East College Street blocks were open and will be ready for July 4th, except for the paving. The Committee also asked staff to develop legislation regulating sexually-oriented businesses in the Village in order to address potential future problems involving this type of business. Councilmember O’Keefe indicated that Council had a discussion about sexually-oriented businesses a number of years. Councilmember Mershon indicated that the Planning and Zoning Committee discussed that issue then and might have information to add to this discussion.
Planning Commission – (O’Keefe)
As Councilmember O’Keefe reported that a change of use for Goumas Confections’ move into the former Noir Boutique location was approved as well as a tenant panel sign and freestanding sign with lighting. Applications were also approved for a replacement garage service door, the addition of a handrail, and gutter and roof replacement. The signage color for Greg Ream’s four store fronts was amended. Councilmember O’Keefe explained that the hearing regarding zoning for Metropolitan partner’s South Main Street property was tabled until the June 28, 2010 meeting due to a lack of a quorum. Mayor Hartfield indicated that the Planning Commission needs the school district’s appointment. She asked Manager Holycross the status of the school board’s appointment. Manager Holycross indicated that the school board had not found a suitable candidate as yet. Council questioned if they could appoint a candidate. Law Director Crites indicated that only the school district could make their appointment to the Commission. Councilmember Mershon questioned if the Council’s ex-officio member could vote. Law Director Crites indicated that the history of that position has been as a non-voting member, but he would look further into the issue. That ex-officio member would not be able to participate in any Planning Commission issues that would come to Council. Vice Mayor Herman indicated that the delay in making this appointment was impeding the Villages ability to do business. Council asked staff to send a letter to the School Board President requesting that someone be appointed. The letter should also ask if the school board was still interested in maintaining a representative on the Planning Commission. The Village Charter would need to be amended if the school district was no longer interested in maintaining a member.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Granville Recreation District – (Lerner)
Councilmember Lerner reported that the Recreation District was having trouble with Golfland on River Road. The golf balls routinely come into the outfield area of the new ball fields causing a safety issue as well as a problem in securing insurance coverage. The cost of hanging nets was $50,000. Golfland found those costs to be prohibitive to their business. The Rec District and Golfland were in negotiations regarding this issue.
Tree & Landscape Commission (Lerner)
Councilmember Lerner reported that Mr. Tolley made a presentation to the Commission regarding the gypsy moth infestation. Mr. Tolley and Granville High School students were setting traps to complete a survey of the impact of the gypsy moths in Granville. Service Director Hopkins reported finding gypsy moth’s in a couple of trees that the Service Department removed. Councilmember Lerner also reported that the Commission would be cleaning Opera House Park prior to the July 4th celebration. The Commission also met the new AEP representative John Smith, who was a certified arborist. He will be replacing Tom McCray, who retired from AEP. Councilmember McGowan asked if the Village had sprayed for the gypsy moths in the past. Manager Holycross indicated that the Village suggested spraying in 2007, but the Village did not receive sufficient resident response to proceed with spraying.
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Councilmember McGowan asked the Village to check the banners in the right-of-way on State Route 16 in front of Arby’s.
Mayor Hartfield also reminded Council of their participation in the July 4th parade on July 5th beginning at 10:45am at Shepardson and West Broadway. A breakfast was also provided beginning at 8:00am at the Granville Inn. Council agreed to walk in the parade.
Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes;; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:15pm.
Councilmember moved to return to regular session. Second by Councilmember .
Mayor Hartfield called for a roll call vote: Mershon – ______; O’Keefe – ____; Barsky – ______; Lerner – _____; McGowan – ______; Herman – _____; Hartfield – ______. Motion ____________. Time in: _______pm.
Councilmember __________n moved to adjourn the meeting. Second by Councilmember ____________. Motion _____________. Meeting adjourned.