Granville Community Calendar

Council Minutes March 17, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 17, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Hartfield, Manager Holycross, and Law Director Crites. 

Councilmember O’Keefe made a motion to excuse Councilmember Barsky and Vice Mayor Herman.  Second by Councilmember Lerner.  Motion carried (5-0). 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as amended. Second by Councilmember Lerner. Motion carried (5-0).    

CITIZEN COMMENTS (7:34 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:35pm. 

PRESENTATION

Dave Moore, of Tetra Tech, presented Council possible storm water alternatives for the College Street improvement project.  Mr. Moore indicated that there were several challenges in the narrowness of the road, the mature trees that line the road, the clay-based soil, use as a state route, and limited financial resources.  Mr. Moore provided Council with several possible suggestions for green stormwater and infrastructure ideas including a linear bioswale, curb extensions and porous pavement.  He suggested that with any application an interpretive sign should be included to explain to the public how this process helped promote a greener environment.  Mr. Moore provided Council with cost estimates and possible challenges for each of these systems.  Each system would provide solutions for specific problems.  Mr. Moore questioned if the problems were due to sediment, trash and debris, or other types of pollutants.  Mr. Moore advised Council that the first course of action would be to identify what problem(s) need to be solved and the appropriate solutions implemented.  Mr. Moore indicated that the best solution for filtration would be at the output source.  However, in order to select the appropriate filtration system, Council would need to indentify what problem needed to be solved.  Mr. Moore indicated that the next steps would be to  

  • Define the problems that need to be solved.
  • Determine operation and maintenance mechanisms
  • Perform engineering analysis
  • Design green infrastructure using best management practices
  • Detailed cost estimates 

Councilmember McGowan asked if the best environmental and financial solution would be to place filtration systems at the point source.  Mr. Moore responded in the affirmative.  Filtering at the output was generally the best opportunity to have the greatest impact.   

Mayor Hartfield questioned how such a system would work in and around the Denison Power Plant facility on South Main Street as that area was generally wet.  Mr. Moore indicated that wetlands could well be a challenge; however, there were systems and solutions for those areas.   

Councilmember O’Keefe asked what pollutants were in the stormwater and which pollutants need to be minimized.  Mr. Moore indicated that Council would need to make the necessary analysis in order to determine if there were pollutants that needed to be removed.   Mayor Hartfield indicated that Council had been advised that the EPA determined that nitrates and septic tank discharge were pollutants in some places along Raccoon Creek.  Engineer Turner advised Council that Village staff and his firm was currently in the process of locating all of the stormwater outputs and will be taking dry water samplings for evaluation.  A report of those findings would be provided to Council when completed.   

Councilmember O’Keefe asked for a recommendation for the best filtration system.  Mr. Moore indicated that samplings would need to be taken first in order to identify the pollutants that needed to be filtered prior to recommending a system.  Councilmember O’Keefe also asked if salt was a possible pollutant.  Engineer Turned indicated in the affirmative adding that salt was generally diluted.  Salt had also not been identified by the EPA as a pollutant.  

Paul Jakob, 115 West College Street, asked why Council was looking into installing filtration systems as part of the College Street project.  He questioned what the problem was.  He advised Council that the only problem in the West College Street area was the sediment and dust that comes down the hill from Denison.  The erosion problems on the hillside need to be addressed.  Councilmember McGowan advised Mr. Jacob that Council had received a complaint from a resident regarding the antiquated stormwater design for the College Street project.  Councilmember Lerner indicated that she had requested that Village staff provide information regarding best practices regarding stormwater systems.  Councilmember Mershon indicated that the recommendations made by the Village’s engineering firm of Bird & Bull reflected best practices.  Engineer Turner indicated that the next step would be to complete the analysis process and recommend any necessary solutions.  Service Director Hopkins added that the results of the water quality testing would determine what pollutants, if any, the Village was discharging into the Raccoon Creek.   

Councilmember McGowan thanked Mr. Moore for his presentation and for providing his services for free.   

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Resolution 10-19, A Resolution to Award the Contract for Grounds Maintenance, as per Specifications, to Legend Lawn and landscape and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember McGowan commented that the bids were much lower this year.  Manager Holycross replied that the bids were substantially lower compared to the past several years by 50 to 60%.  He indicated that copies of the 2008 and 2009 bid results were included in Council’s packet.   

Councilmember McGowan asked if the contact allowed for the Village to reduce the number of cuts if drier weather conditions existed.  Manager Holycross indicated that each year Service Director Hopkins increased or reduced cuttings as the weather warranted.   

Service Director Hopkins advised Council that Legend Lawn and Landscape was the Village contractor in 2008.  They were a family owned business and provided good service. 

Vote to approve Resolution No. 10-19.  Motion carried (5-0). Resolution No. 10-19 was adopted. 

Resolution No. 10-20, A Resolution to Award the Contract for the 2010 College Street Improvement Project to Layton Excavating, Inc., as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe. 

Discussion:

Manager Holycross advised Council that staff recommended moving forward with the College Street improvement project in its entirety rather than phasing the projects over a two-year period.  The Finance Director and Mr. Holycross reviewed the Village budget and felt monies were available in 2010 for the project.  The total cost of the project would be $785,300.38, which includes the base bid and Alternate A. 

Councilmember McGowan asked if the cost for catch basins were included in the bid.  Engineer Turner indicated that Alternate A included the sanitary manholes. 

Councilmember Lerner asked if the project should be placed on hold to wait for the results of the stormwater analysis.  Engineer Turner indicated that the project could be place on hold, but the stormwater filtration systems could be a separate project.  The Village was not aware of any existing pollutant or environmental issues regarding Raccoon Creek.  The results of the analysis would provide that information as well as what type of filtration system was needed.   

Councilmember McGowan asked if there were other projects that could be substituted for College Street should Council decide to place this project on hold.  Service Director Hopkins indicated that he could easily substitute other road projects for the College Street project. 

Engineer Turner indicated that the best location for filtration systems would be at the out falls.  Once the analysis was completed, he would provide Council with his firm’s recommendations.  Engineer Turner also commented that he would be attending a seminar regarding a new pervious concrete pavement process that could be a possible alternative for future projects.   

Mayor Hartfield called for a roll call vote on Resolution 10-20: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes.  Motion carried (5-0).  Resolution 10-20 was approved.  

Mayor Hartfield asked Service Director Hopkins about repairing the brick crosswalks, when the College Street project would commence and any possible issues with the 4th of July celebration.  Service Director Hopkins indicated that those repairs would take place during the school district’s spring break the week of March 29th.   He also indicated that the contractor was aware of the issues involved with the 4th of July.  The plan was to have the portion of College Street used for through traffic during July 4th open for access.

Resolution 10-21, A Resolution Stating What Services the Village of Granville Will Provide to the Proposed Annexation of Property along Lancaster Road (South Main Street) in Granville Township was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Manager Holycross advised Council that the South Main Street annexation process regarding services was the same as the annexation of the 514-acre annexation.  Metropolitan Partners added language to the resolution regarding a buffer resolution that was acceptable.  The Village would have jurisdiction within all of the annexed area.

Councilmember McGowan asked when Metropolitan Partners expected to break ground.  Manager Holycross indicated that the annexation was just file with the Licking County Commissioners and scheduled for a hearing on April 15, 2010.  More information regarding the project’s start date would be available following approval from the Licking County Commissioners.   

Vote to approve Resolution No. 10-21.  Motion carried (5-0). Resolution No. 10-21 was adopted. 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway was introduced and recommended a public hearing on April 7, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-10 for the April 7, 2010 Council meeting. 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road Upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and recommended a public hearing on April 7, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-10 for the April 7, 2010 Council meeting. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 3, 2010 

Councilmember O’Keefe made a motion to approve the March 3, 2010 minutes as amended. Second by Councilmember Lerner. Motion carried 5-0. 

MAYOR’S COURT REPORT – February 

The Mayor’s Court Report for the month of February was presented for review.

Councilmember McGowan moved to accept the February Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – February

The Manager’s Report for the month of February was presented for review.    

Councilmember O’Keefe asked if the number of miles of sidewalk was determined from the last meeting.  Manager Holycross indicated that there were twenty-three miles of sidewalks and pathways within the Village limits. 

Mayor Hartfield and Councilmember Mershon asked that the minutes reflect the report provided by Village staff regarding municipalities in Ohio that provide snow removal services for residential sidewalks.  Following up on a comment by a Village resident that Chargin Falls provided residential snow removal, Chargin Falls does not provide sidewalk snow removal.  The only Ohio municipalities found that provide that service were Mayfield, in northeast Ohio, and Oakwood, a suburb of Dayton, Ohio.  The cost of the equipment and man-hour costs were also not reflective of the information provided by the resident. 

Councilmember McGowan moved to accept the February Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation was in the process of completing their grant awards and would be contacting the recipients in the next few weeks. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was a work session for the Presbyterian Church for the replacement and installation of downspouts.  Councilmember O’Keefe questioned the need for Planning Commission review for gutters and downspouts.  Manager Holycross indicated that downspouting could impact the architectural features of a home.  However, gutters and downspouts could be an item that was reviewed administratively and only forwarded to the Planning Commission for more extensive changes.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Mayor Hartfield indicated that there were issues that the Planning and Zoning Committee should meet to address issues including updating the Village Code to reflect the impact of green initiatives.  Manager Holycross indicated the Village Planner was in the process of reviewing and updating several items including stormwater issues, architectural district issues, and green initiatives.  Councilmember Mershon suggested looking at issues involving parking in the downtown area, especially as they relate to changes of use. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the annual Easter Egg Hunt would take place on April 3rd on the Great Lawn at the Bryn Du Mansion.  The Joint Recreation District Board had also made an offer for the Executive Director position. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was developing new plans for the median end caps.  Several residents expressed concerns regarding the extent of the tree trimming contracted by AEP.  Mayor Hartfield indicated that she had also received several complaints. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(4) – preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.  Second by Councilmember Lerner.

Roll call vote:  McGowan, Mershon, O’Keefe, Lerner, and Mayor Hartfield.  Time in: 8:52pm   Motion carried 5-0. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Mershon. 

Roll call vote:  Mershon, O’Keefe, Lerner, McGowan, and Mayor Hartfield.  Time in: 9:20pm   Motion carried 5-0. 

Mayor Hartfield announced that the deliberations regarding the police renewal contract were complete.  Council would accept the recommendations from the Fact-finder. The basic contract would remain the same with 0% cost of living increases for 2010, a 2% increase in 2011 and 2% increase in 2012.  On behalf of Council, Mayor Hartfield thanked the officers, staff and Jonathan Downes for an amicable negotiation.  

Councilmember McGowan added that the contract would be enacted on Friday, March 19, 2010.  He expressed concern that there was not time for Council to receive any public input into the process.  He also indicated that with the current economic condition, perhaps Council should have looked into renewing a contract for only a one or two-year period. 

ADJOURNMENT (9:24pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 5-0. Meeting adjourned.

 

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.