VILLAGE OF GRANVILLE
October 6, 2010
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Councilmember O’Keefe. Motion carried (7-0).
CITIZEN COMMENTS (7:31pm)
Don Wiper, 712 Friends Lane, spoke as the co-chair of the upcoming Granville School district tax levy. He indicated that his co-chair Ted Barclay was unable to attend the meeting, but he was accompanied by interim school superintendent Cathy Heidelberg. Mr. Wiper indicated that he wanted Council to be aware of the upcoming 5.8 mil new operating levy on the ballet for November 2nd. He provided Council with a fact sheet containing information about the levy. The district had not requested a new operating levy since 2003 and this new levy would allow the district to continue to provide a strong education for our children. Mr. Wiper indicated that his children and grandchildren attended Granville schools, where they received an excellent education. The levy committee wanted to continue that level of excellence into the future. Mr. Wiper also indicated that supporting this levy and the school system was in keeping with the goals of the proposed new Comprehensive Plan, which include “maintaining the high quality of the school system.” He indicated that it was important for the community to support not only our school system, but also it was a responsibility for the Village Council through documents like the Comprehensive Plan to help maintain our quality schools.
Cathy Heidelberg, Interim Superintendent for the Granville schools, indicated that the high quality of the Granville School system was what drew her to accept this interim position. She also indicated that School Treasurer Peg Betts had acted as a frugal fiduciary agent on behalf of the school district. Ms. Betts worked with the school’s Finance Committee to determine the millage for this levy. Ms. Heidelberg hoped that Council would support this upcoming levy. If Council needed additional information, please check the levy committee’s website at www.granvilleschoolslevy.com.
As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:43pm.
There was no Old Business.
Resolution No. 10-40, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime Inc. was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan.
Mayor Hartfield asked if this company was our current supplier. Manager Holycross responded in the affirmative.
Councilmember O’Keefe asked the purpose of lime in water processing. Manager Holycross indicated that lime was a safe, essential ingredient in the water processing process, but he would provide Council with a more detailed description of lime’s use.
Vice Mayor Herman asked why this supplier’s bid was always substantially lower. Manager Holycross indicated that Mid-Ohio had been the Village’s lime provider during the past four years, but was not sure why their rates were always lower.
Mayor Hartfield called for a vote to approve Resolution No. 10-40. Motion carried (7-0). Resolution No. 10-40 was approved.
Resolution No. 10-40, A Resolution Authorize the Village Manager to Advertise for Bids for Repaving a Portion of Newark-Granville Road was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky.
Councilmember McGowan asked when Newark-Granville Road has last been paved. Service Director Hopkins indicated that it was paved seven years ago. The entire road was scheduled for milling and paving again in 2014. This paving would just be for the portion of Newark-Granville Road where the pavement had deteriorated from moisture as a result of heavily shaded areas.
Mayor Hartfield asked if there was time to complete the bid and paving process. Service Director Hopkins indicated that he anticipated that there was time to complete the project prior to the closing of the asphalt plants. Manager Holycross indicated that Council would be asked to award the bid at their next meeting. The bid opening was scheduled for Monday, October 18, 2010.
Mayor Hartfield called for a vote to approve Resolution No. 10-42. Motion carried (7-0). Resolution No. 10-42 was approved.
Ordinance No. 16-2010, An Ordinance Providing for the Issuance of Not to Exceed $463,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes was introduced and a hearing date recommended for October 20, 2010 by Councilmember Barsky. Second by Councilmember McGowan.
Mayor Hartfield scheduled a public hearing for Ordinance No. 16-2010 for October 20, 2010.
Councilmember Mershon asked that the December 1, 2011 date shown in Section 1 be checked for accuracy.
Ordinance No. 17-2010, An Ordinance to Permit the Demolition of a Single Story House, Wooden Shed and Mini Storage Buildings was introduced and a hearing date recommended for October 20, 2010 by Vice Mayor Herman. Second by Councilmember Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 17-2010 for October 20, 2010.
REVIEW OF MINUTES
Regularly Scheduled Meeting of September 15, 2010
Councilmember Mershon made a motion to approve the September 15, 2010 minutes as amended. Second by Councilmember Barsky. Motion carried 7-0.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Vice Mayor Herman indicated that a copy of the minutes of that meeting were included in Council’s packet. Vice Mayor Herman indicated that one of the issue discussed was reducing the speed limit on West Broadway from Shepardson Court to the Village corporation limit from 35mph to 25mph. He asked the Village Manager the status of that request. Manager Holycross indicated that the Ohio Revised Code required that thru streets outside the downtown business district must be 35mph. However, he indicated that authorities may be able to request adjustment after the completion of speed studies. The final decision would be made by the ODOT Director. The Village would be conducting a traffic study shortly.
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that a zoning amendment to the Village Business District to allow multi-family use as a conditional use was discussed by the Commission. Many community members attended the meeting and spoke regarding the amendment. Resident’s concerns included issues regarding the loss of the parking lot, the fact that this amendment was not in agreement with the Comprehensive Plan, an increase in Denison student housing, and specifically changing the zoning code for one particular developer. One resident spoke in support of the amendment. One of the Commission members suggested amending the application to allow for residential units only on the second floor of any structure. The Planning Commission tabled the application.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
The Planning & Zoning Committee was scheduled to meet on Tuesday, October 19th a 6:30pm in the Village Office, but Councilmember Barsky will not be available. The Clerk will set another meeting date and time.
Granville Recreation District – (Lerner)
Tree & Landscape Commission (Lerner)
Councilmember Lerner reported that the Tree & Landscape Commission would be coming to Council to ask for $2,000 to cover costs of the Tree City USA annual meeting in 2011. She indicated that the Commission was working to maintain costs and were charging $20 per person as a registration fee. Councilmember Lerner also reported that the Tree & Landscape Commission advised her that bag worms were not harmful to trees, just unsightly.
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Manager Holycross asked Council how they would like to proceed with the organization of the Charter Review Commission in regard to selecting members. Mayor Hartfield indicated that staff should advertise and request applications from residents. Councilmember McGowan indicated that the application should include questions asking what the most pressing issue in the Village was or what improvements should be made to the Village. Vice Mayor Herman suggested that a job description be provided outlining the work plan and time commitment involved.
Manager Holycross indicated that the Village Charter required that a final report be submitted by July 1st; however, with the change in state law regarding submittal deadline dates to the Board of Elections. The July 1st date may be too close to meeting that deadline date. Councilmember Barsky suggested asking for the report by June 1st. She also asked if Council would appoint a chair person for the committee. Mayor Hartfield indicated that the committee would appoint the chair. Councilmember O’Keefe asked if Council needed to select committee members who had specific skill sets. Law Director Crites indicated that the Law Director would attend the meetings to provide direction and answer questions.
Manager Holycross indicated that he had received a letter from County Commissioner Tim Bubb that was included in Council’s packet, regarding ODOT’s denial of Licking County’s request for scenic byway designation. The County was going to ask Nancy Recchie to appeal that decision and asked if the Village was willing to support the appeal. Manager Holycross indicated that ODOT was in the process of revising their guidelines and policies, which would make Licking County’s, request more in compliance. There would be no cost to the Village to provide support for this effort. The Council consensus was to support Commissioners Bubb’s request.
Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the employment, dismissal, discipline, promotion, demotion, compensation, or the investigation of charge or complaints against a public employee.” Second by Vice Mayor Herman.
Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:10pm.
Councilmember Barsky moved to return to regular session. Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:26pm.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (7-0). Meeting adjourned.