VILLAGE OF GRANVILLE
December 1, 2010
CALL TO ORDER (by Mayor Hartfield at 7:32pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to amend the agenda to include reintroducing Ordinance No. 18-2010 as an item under New Business. Second by Councilmember McGowan. Motion carried to amend the agenda (7-0).
CITIZEN COMMENTS (7:33pm)
Bryon Reed, 134 Stone Valley Drive, asked Council to reconsider his application to amend the Village Code to allow multi-family units as a conditional use. He indicated that Council’s tact was unexpected regarding this legislation. Mr. Reed indicated that he expected Council to take time to deliberate and discuss the legislation, not just dismiss it. He indicated that he would have liked to know why the legislation was not approved. Mr. Reed advised Council that he and his partner had resubmitted their application for a single family residence for the same property. Mr. Reed indicated that he felt that the best use of that property was not as a single family residence. He indicated that he and his partner were interested in purchasing the property for development. He would like a recommendation from Council as to what they felt was the best use of that property.
As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm.
John Peckskamp, Big O Refuse, spoke to Council regarding a proposed increase in Village refuse service of $.29 per month/per residence. Mr. Peckskamp indicated that he provided Council with a copy of the information regarding this increase. Big O was notified by the Coshocton, Fairfield, Licking and Perry Counties Solid Waste District would be implementing a new $2.00 per ton generation fee, an increase from $1.00 per ton, and an increase in the current disposal fee of $.25 per ton on all solid waste collected in the four county district. Mr. Peckskamp indicated that Council saw a presentation regarding this possible increase from the CFLP Solid Waste District and voted against the increase. However, the increase was approved my more than sixty percent of the communities in the district. Mr. Peckskamp provided Council with a breakdown of how the $.29 increase was calculated. He also indicated that Big O Refuse was permitted to pass through this increase in fees to its customers per language in House Bill 592 and pursuant to the Ohio Revised Code section 3734.57 and 3734.573. Mr. Peckskamp thanked Council for the opportunity to make this presentation.
Councilmember Barsky asked if this increase applied to just solid waste. Mr. Peckskamp indicated that the increase was for solid waste sent to the landfill.
Councilmember O’Keefe asked if Big O had noticed a reduction in refuse and an increase in recycling in the Village. Mr. Peckskamp indicated that the Village of Granville had over eight hundred residents who participated in recycling. He also indicated that there was also an increase in recycling items dropped off at the Denison recycling center.
Councilmember McGowan asked if the rate increase would be effective January 1, 2011. Mr. Peckskamp answered in the affirmative. Councilmember McGowan commented that the refuse rate would still be less than the original residential rate.
Councilmember Mershon asked Acting Manager Terry to review the language in the Big O contract regarding altering the contract.
Kate Barrett, Granville Recreation District Board member, indicated that she and Andy Wildman, Director of the GRD, wanted to provide Council with a progress report regarding the GRD. Mrs. Barrett indicated that it was the mission of the GRD to develop manage and coordinate recreational, educational, social, cultural and athletic activities and facilities for citizens of all ages within the Granville Recreation District in an efficient, effective and sustainable manner. She indicated that in the past year the GRD hired an outstanding director who brought great deal of experience to the position. The GRD had passed a one-mil levy thus making the GRD financially separate from Granville Township. Recently the GRD developed and designed a new logo. Mrs. Barrett also indicated that as part of the GRD’s strategic plan, the GRD would be developing a survey that would complete a needs assessment for the community to determine possible program needed and facilities needed. It is being called GRD PRIDE (Planning Recreational Interests District-wide for Everyone). The community will be given the opportunity to provide input, comments and express concerns during this survey process.
Councilmember O’Keefe asked Mrs. Barrett’s thoughts regarding seniors and the GRD’s contact with the Granville Fellowship. Mrs. Barrett indicated that the GRD was in regular contact with Leigh Ann Miller, Director of the Granville Fellowship. The GRD worked carefully with the Fellowship to help add to their programming and not compete with the Fellowship.
Vice Mayor Herman commented that one quarter of the GRD budget was used toward the build out of Rec District properties. He questioned the amount of financial investment to complete the build out. Director Wildman indicated that $330,000 was needed to complete the build out. Mrs. Barrett indicated that the build out was based on an eight year strategic plan. Vice Mayor Herman asked how the dollars that were currently being used on the build out would be used in the future. Mrs. Barrett indicated that a portion of the budget would always be designated for facilities or capital improvements and growth.
Councilmember McGowan asked if more money would be directed toward seniors as only 1.2% of Rec District funding was used for senior programming. Councilmember O’Keefe indicated that $6,000 was provided directly to the Granville Fellowship. Mrs. Barrett indicated that the GRD provided a variety of programs for seniors and groups of all ages such as the Concerts of the Green. The GRD was also careful to work with the Senior Fellowship so as not to compete with their programming. GRD Board President Paul Jenks added that the GRD has not overlooked programming for seniors. A number of GRD programs were made available to seniors, but may not be funded by dollars specifically designated for senior programming.
Andy Wildman, Director of the GRD, indicated that during the past year, the GRD had dealt with a number of tactical and procedural issues that were necessary and important to the organization of the GRD. The GRD has also focused on the organizational aspects of youth sports by developing sport committees to set policies and procedures for each sport. Director Wildman indicated that over 1,600 children participated in youth sports this past year. The continued growth of youth programming should lead to big dividends for the GRD in the future. He indicated that the one mil replacement levy generated $400,000 for the GRD. Director Wildman indicated that the GRD would be looking into implementing online registration and completing a cost analysis for program rates. He indicated that his intent this past year had been to follow in the footsteps of the Granville Recreation Commission and begin to establish the organizational foundations of the GRD. Director Wildman thanked Council for permitting the GRD to use a portion of the Village Office space and looked forward to working with the Village in a collaborative effort in the future.
There was no Old Business.
Ordinance No. 22-2010, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2011 was introduced and a hearing date recommended for December 15, 2010 by Councilmember Barsky. Second by Vice Mayor Herman.
Mayor Hartfield scheduled a public hearing for Ordinance No. 22-10 for the December 15, 2010 Council meeting.
Ordinance No. 23-2010, An Ordinance to Adopt Chapter 1197 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Comprehensive Stormwater Management was introduced and a hearing date recommended for December 15, 2010 by Councilmember O’Keefe. Second by Councilmember McGowan.
Mayor Hartfield scheduled a public hearing for Ordinance No. 23-10 for the December 15, 2010 Council meeting.
Ordinance No. 24-2010, An Ordinance to Adopt Chapter 1198 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Illicit Discharge and Illegal Connection Control was introduced and a hearing date recommended for December 15, 2010 by Councilmember O’Keefe. Second by Councilmember Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 24-10 for the December 15, 2010 Council meeting.
Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control was introduced and a hearing date recommended for December 15, 2010 by Councilmember O’Keefe. Second by Councilmember Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 25-10 for the December 15, 2010 Council meeting.
Resolution No. 10-47, A Resolution to Accept a Gift from the Hubert and Oese Robinson, the Granville Lifestyle Museum, to the Tree and Landscape Commission for Use at Opera House Park was introduced and moved for approval by Councilmember Lerner. Second by Councilmember Barsky.
Councilmember Barsky asked how these funds were generated. Mayor Hartfield indicated that the Dr. Price, representing the Museum, contacted the Village and indicated that funding might be available to the Village. The monies could only be distributed from the trust to the Village for use toward the beautification of the downtown Village area. The Village suggested using the funds towards improvements in Opera House Park. The Museum felt that use would be in compliance with the stipulations of the estate. The donation would amount to $25,000. Acting Manager Terry indicated that in speaking with Mr. Price recently, he indicated that the gift would be a minimum of $30,000.
Mayor Hartfield called for a vote to approve Resolution No. 10-47. Motion carried (7-0). Resolution No. 10-47 was approved.
Ordinance No. 26-2010, An Ordinance to Create and Opera House Park improvement Fund was introduced and a hearing date recommended for December 15, 2010 by Councilmember Lerner. Second by Councilmember McGowan.
Mayor Hartfield scheduled a public hearing for Ordinance No. 26-10 for the December 15, 2010 Council meeting.
Ordinance No. 27-2010, An Ordinance to Regulate the Repair and Replacement of Certain Non-Conforming Structures in the Village was introduced and a hearing date recommended for December 15, 2010 by Councilmember Mershon. Second by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Ordinance No. 27-10 for the December 15, 2010 Council meeting.
Ordinance No. 18-2010, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville to Allow Two-Family and Multi-Family Residential Uses as Conditional Uses in the Village Business District was moved to be reintroduced by Councilmember O’Keefe. Second by Councilmember Mershon.
Councilmember O’Keefe indicated that she wanted to reintroduce this legislation for Council to hold a discussion regarding this application. Previously Council did not indicate concerns they may have had with this legislation or how to proceed to resolve the issues addressed by the residents. Councilmember O’Keefe indicated that the upcoming Comprehensive Plan recommended and encouraged the development of this type of housing in the downtown area. This ordinance might be a benefit to the Village. Councilmember O’Keefe indicated that she would like a definition of a multi-family dwelling and of a townhouse. Councilmember O’Keefe indicated that perhaps there were issues with this specific ordinance, but she felt there was a need to find a solution to address the concerns expressed by existing property owners and address whether multi-family housing was desired in the downtown area. Acting Manager Terry read the definitions of townhomes and multi-family housing that were currently in the Village Code.
Councilmember Mershon indicated that he did not pursue a discussion at the last Council meeting as he did not see much support for the ordinance. He felt it would be fair to the public for Council to discuss why they voted as they did.
Mayor Hartfield agreed that the applicants may be owed an explanation for why Council proceeded as they did, but she was not sure the Council wanted to reintroduce the legislation which is what Council was addressing currently.
Councilmember Barsky agreed with the Mayor that a discussion was appropriate, but the specific ordinance that was put before Council was not sufficient to address all of the issues. She did not feel it was appropriate to reopen Ordinance No. 18-10.
Vice Mayor Herman described Ordinance No. 18-10 as being not that well baked. He suggested that the venue to discuss the subject of this legislation may not be at the Council level, but in Planning Commission or Council’s Planning and Zoning Committee. He also felt the remedy for these issues as outlined in the ordinance was scattered. Vice Mayor Herman questioned what specific issues Council wanted to address regarding the topic of this legislation.
Councilmember Mershon indicated that Ordinance No. 18-10 may not have been in its best form, but the changes it attempted to amend were a good concept. He suggested that the Planning and Zoning Committee address whether residential housing should be allowed in the Village Business District.
Vice Mayor Herman moved to call the question. Second by Councilmember McGowan. Mayor Hartfield called for a roll call vote to call the question: Barsky – yes; Lerner – no; McGowan – yes; Mershon – no; O’Keefe – no; Herman – yes; Hartfield – yes. Motion failed 4-3.
Councilmember O’Keefe agreed that the ordinance may have been flawed. She commented that if the ordinance was reintroduced, a vote could end with the same result. She also indicated that these issue should be reviewed by the Planning and Zoning Committee.
Councilmember O’Keefe moved to withdraw her motion to reintroduce Ordinance No. 18-10. Councilmember Mershon consented to the withdraw of the motion. Ordinance No. 18-10 was not reintroduced.
REVIEW OF MINUTES
Regularly Scheduled Meeting of November 17, 2010
Councilmember McGowan made a motion to approve the November 17, 2010 minutes as amended. Second by Councilmember Barsky. Motion carried 7-0.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Councilmember Mershon reported that the solicitation letters for the Foundation were mailed. He hoped everyone would consider giving a donation.
Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that a copy of the minutes were in Council’s packet. She indicated that three signs were approved at the meeting.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Granville Recreation District – (Lerner)
Councilmember Lerner reported that the Rec District would be electing a new Board chair at their December 2nd meeting as the current chair Paul Jenks has been appointed as a new Granville Township Trustee.
Tree & Landscape Commission (Lerner)
Union Cemetery (Barsky)
Councilmember Barsky advised Council that a short notice request came to the Board to use the cemetery as part of a movie being filmed locally. The request was denied. The Board will be holding its next regular meeting on Thursday, December 16, 2010 at 7:00pm in the Village Office.
OTHER COUNCIL MATTERS
Acting Village Manager Terry advised Council that the request to remove a pine tree planted in the tree lawn on Glyn Tawel Drive had been resolved. The parties requesting the removal of the tree withdrew their request. Village staff provided Council with pictures of the tree. The tree did not present a traffic hazard or obstruction. The Tree & Landscape Commission indicated that they were not in support of removing the tree, but would consider limbing up the tree.
Councilmember Barsky asked if Village staff was considering providing an educational component as part of the three stormwater ordinances scheduled for a public hearing. She asked the media to put an article in the Sentinel that discussed the implications of these ordinances. Councilmember Barsky also asked Village staff to provide an executive summary showing how these ordinances paralleled with EPA requirements and what impact they would have on Village residents. Councilmember O’Keefe indicated that she would like to see some sort of citizenry educational component. Acting Manager Terry indicated that an educational outreach program currently existed in the school district which explained the impact of soil erosion, illegal dumping and stormwater drainage. That information was already available.
Councilmember Mershon suggested that the Village look into utilizing RITA for our tax collection services as it could reduce the Village’s costs for tax collection and address issues involving privacy concerns. He suggested that a presentation from RITA be scheduled. Acting Manager Terry asked Council when they would like a presentation scheduled. She indicated that Finance Director Kraner was in the process of interviewing applicants. She asked if Council wanted Finance Director Kraner to proceed in the hiring process. Council’s consensus was to proceed with the hiring process and schedule a presentation with RITA in January, 2011.
Acting Manager Terry reported that she had attended the recent ODOT meeting regarding the Cherry Valley Road intersection. She provided Council with a list of issues that Council might want to comment upon and submit to ODOT. Acting Manager Terry indicated that she was working with ODOT regarding the size of the intersection and asked that ODOT check the traffic flow models through 2035.
Councilmember McGowan recommended that the following comments be submitted to ODOT regarding Council’s concerns about the Cherry Valley Road intersection. Second by Councilmember Barsky.
- Leave the westbound exit ramp from State Route 16 on the east side of Granville open
- Reduce the number of lanes heading north from the northern exit ramps to Newark-Granville Road, perhaps include a landscaped median between the north and southbound lanes
- Install a landscape buffer on the west side of the intersection along the Welsh Hills School
- Should a safety device (wall) be included in the design between the intersection and Welsh Hill School
- Moderate lighting at the intersection
- Council supported a signalized intersection at the northern intersection of Newark-Granville Road. At the southern intersection at Cherry Valley Road, Council did not have a preference.
Councilmember Mershon recused himself from the meeting.
Mayor Hartfield called for a vote on the recommendation to ODOT. Motion passed 6-0.
Councilmember Mershon returned to the meeting.
Acting Manager Terry advised Council that the Service Department was working on repairing all street light outages. Many of the lights that were currently out of service were awaiting a service call from AEP. As the lights were owned by AEP, the Village staff was only permitted to change bulbs. Repairs above and beyond that scope, AEP must make all of those repairs. Many of our street lights were made by Holophane and parts were difficult to find. These Holophane lights were being gradually replaced with newer fixtures.
Acting Manager Terry also reported to Council that the speed survey results on West Broadway were complete. The results showed an average speed of 35mph and would not warrant a reduction in the posted speed limit based on current ODOT standards. This information would be forwarded to the LSSU Committee for their review.
Acting Manager Terry asked how Council would like to proceed regarding the Christmas trees added by a store owner on North Prospect Street. She suggested that for next year the LSSU Committee and Chamber could discuss the possibility of placing trees on North and South Prospect Streets including the cost and participation. Acting Manager Terry advised Council that she was unaware of how electric was connected to the Mill General Store’s tree. That issue would also need to be addressed. Acting Manager Terry asked Council how they would like her to proceed. Council questioned the additional costs to the Village if more trees were added. Council did not come to a consensus regarding these issues.
Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Vice Mayor Herman.
Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:24pm.
Councilmember McGowan moved to return to regular session. Second by Councilmember Barsky.
Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:15pm.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (7-0). Meeting adjourned.