Granville Community Calendar

Council Minutes December 15, 2010

VILLAGE OF GRANVILLE COUNCIL MINUTES

December 15, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman. Motion carried to amend the agenda (7-0).    

CITIZEN COMMENTS (7:31pm) 

Herach Nazarian, 2897 Champion Mill Road, wanted to provide Council with some observations regarding his experience with his zoning request.  Mr. Nazarian felt that it was apparent the zoning amendment would not be provided an objective hearing by Council based on the body language and facial expressions of various Councilmembers during that evening.  The zoning amendment was discussed by the Planning Commission at two separate hearings.  Council did not even discuss the amendment the night of the hearing, just procedural issues.  He indicated that Council did not provide any information as to why they reversed the Planning Commission decision.  They did not discuss the issue at all.   Mr. Nazarian indicated that their proposed project and the requested zoning change were in keeping with the proposed Comprehensive Plan.  He commented that the proposed Comprehensive Plan has been in the works for over four years at a cost to the Village of over $128,000 and the Plan was still not complete.  He expressed concern that if the information regarding the desire to encourage multi-family units in the downtown area, then that information should be removed from the Plan.  Mr. Nazarian indicated that the firm had resubmitted a new design plan for that property and was requesting a variance from the Board of Building and Zoning Appeal.  The Board reviewed the application for the variance to build a single-family home on the site, but tabled their decision indicating that the BZBA did not consider the proposed use the best use of that property.  Mr. Nazarian indicated that at the November 3rd Council meeting, Council indicated that they would consider the issues brought forward by residents.  He questioned when that consideration would happen.  

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm. 

PRESENTATION 

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s Annual Report.  She indicated that it had been a very successful year.  The facility had a wonderful rental rate during the past year and was utilized even through the winter months with the sporting groups.  The Bryn Du Commission was able to complete over $46,000 in capital improvements without utilizing taxpayer dollars.  The paving of the rear parking lot was not completed and would be carried over into 2011.  There were issues in completing the engineering and topographical studies.  The Commission would again be requesting $25,000 from the Village for operating expenses in 2011.  Council would be voting on the service contract between the Village and the Commission later in the evening.  Ms. Moore indicated that this contract was the same as past contracts which accommodates contractual obligations between the two entities.  Ms. Moore also indicated that the Commission would be discussing how to utilize solar energy and still maintain the historical character of the Mansion in the coming year.  She indicated that Executive Director Bruce Cramer and Board Member Vince Engel were in the audience and available for questions.  

Vince Engel, 136 Shepardson Court, indicated that Denison students, who were studying environmental and sustainability issues, presented a practicum at the Mansion.  They were looking at ways to make the various buildings on site greener.  They were also researching a grant through the Pepsi Company that could provide funding to assess restoration possibilities for the barn.  They would also be partnering with this group for several of their life/local series programs.

PUBLIC HEARING   (7:45pm) 

Ordinance No. 22-2010, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2011

Ordinance No. 23-2010, An Ordinance to Adopt Chapter 1197 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Comprehensive Stormwater Management

Ordinance No. 24-2010, An Ordinance to Adopt Chapter 1198 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Illicit Discharge and Illegal Connection Control

Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control 

Ordinance No. 26-2010, An Ordinance to Create an Opera House Park Improvement Fund

Ordinance No. 27-2010, An Ordinance to Regulate the Repair and Replacement of Certain Non-Conforming Structures in the Village 

As no one appeared to speak regarding any of the ordinances, Mayor Hartfield closed the public hearing at 7:47pm. 

OLD BUSINESS 

Ordinance No. 22-2010, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2011 was introduced moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

Discussion:

Finance Director Kraner provided Council with a summary of the past five years of revenues and expenses.  Finance Director Kraner indicated that Service Director Hopkins, Wastewater Superintendent Holmquist and Police Chief Mason were available to answer any questions. 

Councilmember O’Keefe commented that the anticipated revenue was short $598,000 compared to the anticipated expenses.  She asked how Council should address this issue.  Finance Director Kraner was requesting that Council adopt the budget as is and review the budget once a new Village Manager was hired.  Village staff would not make any major expenditures and generally watch all first quarter spending.  She indicated that there were possible cost cutting options and other alternatives that she would like to discuss with the new Manager.  Finance Director Kraner indicated that she had a few ideas on how to generate some new funding.  The Village could save money toward the annual street improvement project as staff had applied for a grant for matching funding.  She also advised that expenses could also be cut by not proceeding with the proposed street improvement project.  Finance Director Kraner suggested that staff would not make any expenditure over $5,000 without Council consent, which would include the purchase of a new police cruiser.  

Vice Mayor Herman commented that department heads needed to be aware that the budget was just a shell and every attempt should be made to regulate spending. 

Council agreed to increase the expenditure limit to $10,000 prior to seeking Council approval during the first quarter. 

Councilmember McGowan indicated his concerns regarding the proposed budget, that there was an increase in administrative salaries, benefits, supplies and materials of $100,000.  Finance Director Kraner indicated that some of that expense was for contract payments and unemployment compensation to former Manager Holycross.  There was also a difference in the administrative salary line from last year’s budget due to the increase in non-union salaries mid-year. 

Councilmember Mershon asked if there had been a change in the number of full-time or part-time employees over the past several years.  Acting Manager Terry indicated that the staff level had remained the same with the exception of the Accounting Clerk position changing from a full-time position to a part-time position two years ago.

Councilmember Barsky indicated her support for passing the budget based on Finance Director Kraner’s stated limitations. 

Councilmember Mershon questioned the economic justification for purchasing a new bobcat. He indicated that a bobcat could be rented many times, over several years based on the cost to purchase a unit.  He felt this purchase would not be the most economical way to spend Village dollars.  Acting Manager Terry indicated that he currently rented a bobcat on limited occasions for specific purposes.  If the Village owned this equipment, it would be utilized more frequently to make road repairs, possible pathway plowing, clean-up/fix-up week, etc.  Service Director Hopkins indicated that currently rents a bobcat for very specific and limited uses.  Councilmember McGowan indicated that during these tough economic times, he felt it would be less expensive for the Village to hire someone to clear pathways than invest in equipment currently.  Councilmember Lerner indicated that with the failure of the Licking County Park District levy, the Village may be asked to help with the snow removal on the bike path.  Service Director Hopkins indicated that the Village currently will do some snow removal on parts of the pathway, but the equipment used may damage the pathway.  Councilmember Barsky indicated that approving the budget was just approving potential expenses.  All requests to seek bids to spend monies above $25,000 have to receive Council approval.  A request to purchase a bobcat would require Council approval.  Mayor Hartfield asked if Service Director Hopkins could provide Council with details regarding man hours doing work a bobcat could do and a comparison of rental costs.  Council agreed with Mayor Hartfield’s request that Service Director Hopkins provide a report showing previous bobcat rentals as well as jobs where the use of the bobcat would have saved man hours. 

Councilmember McGowan indicated that he was not in support of any new full-time positions being added to the Village budget.  He felt the belt should be tightened especially during these tough economic times. 

Councilmember O’Keefe asked Acting Manager Terry to explain the need to hire a full-time assistant to the Planner effective the first of January 2011.  Acting Manager Terry advised Council that of the applications received by the planning department, seventy-two percent of those applications were forwarded to the Planning Commission or the Board of Zoning and Building Appeal.  Of the one hundred eighty-one applications processed so far in 2010, one hundred thirty-one applications were required to be approved by the GPC or BZBA.  In contacting other municipalities, far fewer applications were forwarded to their Boards.  In Heath, only fifty of their four hundred applications required Board approval.   Acting Manager Terry indicated that processing these applications require a great deal of review and detailed evaluation as well as providing extensive staff reports to each Board.  Besides these planning functions, her position was also required to work on the Burg Street pathway development, the Comprehensive Plan, approval of the Pathway Report, a variety of updates to the Village Code including the Architectural Review Overlay District, stormwater, green initiatives, the Safe Route to School grant and applications, Ohio Public Transportation grants as well as working with residents as they stop by the Village office, generally on a drop in basis.  Acting Manager Terry indicated that many of these items could be completed by outside consultants; however, her expertise and ability to complete those functions allows the Village to save money.  

Vice Mayor Herman indicated that because the Village made a conscious effort to maintain the historic character of the Village that increases the work load of the planning department.  He also indicated that he was in support of maintaining consistency in the planning department and making the necessary code updates.  

Councilmember Mershon indicated that some of the applications processed were from one applicant such as the Huntington Bank application with multiple sign changes.  He indicated that he was not sure there was a need there.  He suggested that Council may need to evaluate what the planning department should be doing.  Councilmember Mershon indicated that he was saddened that staff thought residents should not come in and found it inconvenient to talk with residents.  He further indicated that the planning position here in the Village may not be as glamorous as planning positions elsewhere. 

Councilmember Barsky indicated that Council had this discussion before, but the real issue comes around to setting a direction for every department.  She would like to see Council move this discussion forward. 

Mayor Hartfield indicated that there was some cost savings in having employees who were able to complete many projects without hiring consultants. 

Councilmember McGowan moved to call the question.  Second by Councilmember Mershon.  Mayor Hartfield called for a roll call vote to call the question:  Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion passed 7-0. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2010: Lerner – yes; McGowan – no; Mershon – no; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 22-2010 passed (5-2).

Ordinance No. 23-2010, An Ordinance to Adopt Chapter 1197 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Comprehensive Stormwater Management was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.


Discussion:

Councilmember Barsky asked if everything in the language of Ordinance 23-2010 was word for word based upon language provided by and supported by the EPA.  She also asked the impact of this legislation on residents or if other communities had information regarding the impact of this legislation.  She also questioned any cost of this legislation. Acting Manager Terry indicated that the legislation would generally impact new developments or large redevelopment areas.  The legislation provided the Village with the authority to regulate developments and violate offenders.  The Village would be responsible for bearing the cost to enforce this legislation.

 

Councilmember O’Keefe questioned the impact of road salt on the stormwater system.  She asked if that was an issued that needed monitoring.  Acting Manager Terry indicated that the NPDES permit required the Village to monitor salt distributions and use alternative methods to salt usage.  However, the alternative salt methods were not cost effective.  She indicated that the NPDES permit and Village staff try to reduce the impact of Village functions on the environment. 

Councilmember Mershon had several questions regarding various aspects of the legislation: 

  1. In Section 1197.11(B), should the easement be recorded by the County Auditor or the Recorder?
     
  2. In Section 1197.15(A), how does the bond work?  Is the bond held for three years following the completion of the project?
  3. In Section 1197.18(A), should the appeal go to the Board of Zoning and Building Appeals or to Council?  He indicated that he was not sure why it would come before Council.

Acting Manager Terry indicated that she had spoken with legal counselor regarding the appeal issue and was advised that it could go to Council as it would appeal a decision made by the Village Engineer and/or the Zoning Inspector.  Law Director Crites indicated that he felt the appeal should go to the Board of Zoning and Building Appeal. 

Councilmember Mershon asked if there was a preference for upon ground drainage over underground drainage on page nineteen, items four and five.  Acting Manager Terry indicated that there was not a preference, water may be diverted using either method.  Topography may dictate the type of drainage required and all drainage would require engineering approval. 

Councilmember Mershon moved to amend Ordinance 23-2010 to change auditor to recorder in Section 1197.11(B) and change Village Council to Board of Zoning and Building Appeal in Section 1197.18(A).  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 23-2010: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 23-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 23-2010: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Ordinance No. 23-2010 passed as amended (7-0). 

Ordinance No. 24-2010, An Ordinance to Adopt Chapter 1198 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Illicit Discharge and Illegal Connection Control was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan.

Discussion:

Acting Manager Terry indicated that the prescribed administrative hearing would need to be amended from Village Council to the Board of Zoning and Building Appeal in Section 1198.09(d).  

Councilmember Mershon asked if the language in Section 1198.09(a) should read certified mail and not registered mail.  Acting Manger Terry responded in the affirmative. 

Councilmember Mershon questioned how Section 1198.07(a)(3) regarding discharges from off-lot sewage treatment would impact residents, especially those residents on James Road.  Acting Manager Terry indicated that the Licking County Health Department was in the process of reviewing all septic systems to determine which systems were permitted and which were not.  Councilmember Mershon asked if this section would prohibit all types of alternative systems.  Acting Manager Terry indicated that all systems must meet current Health Department requirements. 

Councilmember Mershon would like to know how this legislation would impact Village residents and if the legislation was mandated by the federal EPA or the Ohio EPA.  He questioned if systems existed for single-family homes that could meet these requirements.  He indicated that he did not want to hold up the passage of this legislation, but requested that staff review the impact of this legislation and amend the legislation should the ordinance adversely impact residents.

Councilmember Mershon moved to amend Ordinance 24-2010 to change registered to certified in Section 1198.09(a) and change Village Council to Board of Zoning and Building Appeal in Section 1198.09(d)  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 24-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Ordinance No. 24-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 24-2010: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Ordinance No. 24-2010 passed as amended (7-0).

Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Mershon suggested that this legislation may regulate development more strenuously than required.  The legislation regulated construction on lots of less than one acre and required engineering costs for residents who may be rebuilding a garage.  The requirements seemed to go overboard when asking for bonding and inspection fees.   He questioned if the requirements were mandated by the federal EPA or the Ohio EPA standards.  He suggested that Section 1199.05 and 1199.10 be reviewed and revised.  He suggested that the legislation be tabled until staff had time to review the standard requirements.  

Acting Manager Terry indicated that she would check to see if these requirements could be removed and if they were federal requirements or state. 

Councilmember Mershon moved to table Ordinance No. 25-2010.  Second by Councilmember Barsky.  Mayor Hartfield called for a vote to table Ordinance No. 25-2010.  Motion passed (7-0).  

Ordinance No. 26-2010, An Ordinance to Create an Opera House Park improvement Fund was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Barsky.

Discussion:

Vice Mayor Herman asked if the amount of the endowment had been finalized.  Finance Director Kraner indicated that the Village had received a check in the amount of $25,000.  A budget amendment would be required to accept the donation and assign the funds to the appropriate account. 

Vice Mayor Herman moved to amend Ordinance No. 26-10 to reflect the $25,000 contribution instead of $30,000.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 26-2010:; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes Herman – yes; Hartfield – yes.  Ordinance No. 26-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 26-2010: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 26-2010 passed as amended (7-0).

Ordinance No. 27-2010, An Ordinance to Regulate the Repair and Replacement of Certain Non-Conforming Structures in the Village was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Mershon.

Discussion:

Councilmember O’Keefe asked if this ordinance would allow a resident to rebuild their structure if completely destroyed by fire.  Councilmember Mershon indicated that the structure could not be rebuilt.  He indicated that the legislation changes the language from 60% of the original value at time of purchase to current value.  The legislation also allowed resident to repair and maintain their structures regardless of the value.  Councilmember Mershon indicated that most non-conforming uses were in the Village Business District. 

Councilmember Lerner asked if this legislation helped with the issues involving mortgage insurance.  Councilmember Mershon indicated that it would not.  

Councilmember Mershon moved to amend Ordinance No. 27-10 to correct the two typewriting errors.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 27-2010:; Mershon – yes; O’Keefe – yes; Lerner – yes; McGowan – yes; Barsky – yes Herman – yes; Hartfield – yes.  Ordinance No. 27-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 27-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Ordinance No. 27-2010 passed as amended (7-0). 

NEW BUSINESS

Resolution No. 10-48, A Resolution Authorizing the Village Manager to Enter into a Contract for 2011 with D. Michael Crites and His Law Firm for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon. 

Discussion:

Law Director Crites indicated that this contract was the same as the contract in 2010.  There were no changes in the contract since 2007. 

Mayor Hartfield called for a vote to approve Resolution No. 10-48.   Motion carried (7-0).  Resolution No. 10-48 was approved. 

Resolution No. 10-49, A Resolution Authorizing the Village Manager to Enter into a Contract for 2011 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

Discussion:

Law Director Crites indicated that this contract and fees were the same as the contract in 2010.  

Mayor Hartfield indicated that Prosecutor Sassen did a fine job.  

Councilmember Mershon asked if staff had determined how much Municipal Court was used.

Mayor Hartfield called for a vote to approve Resolution No. 10-49.   Motion carried (7-0).  Resolution No. 10-49 was approved. 

Resolution No. 10-50, A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky.

Discussion:

Finance Director Kraner advised Council that the Bryn Du Services Contract required that funding be transferred to the Commission by January 31, 2011.  She asked if Council authorized that transfer.  Council gave their consensus to transfer the funds. 

Mayor Hartfield called for a vote to approve Resolution No. 10-50.   Motion carried (7-0).  Resolution No. 10-50 was approved. 

Resolution No. 10-51, A Resolution to Approve an Increase in the Refuse Rate Beginning January 1, 2011 was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Barsky. 

Discussion:

Councilmember Mershon questioned if the contract language addressed or dealt with this type of issue.  Clerk Prasher indicated that the contract did not specifically address issues regarding a rate increase.  Acting Manager Terry read the language in the contract regarding any and all changes:  “This Contract, and the terms and specifications thereof, may be changed only in written form, signed by the Village Manager and the Contractor.” 

Mayor Hartfield called for a vote to approve Resolution No. 10-51.   Motion carried (7-0).  Resolution No. 10-51 was approved.

Ordinance No. 28-2010, An Ordinance to Permit the Demolition of a One-and-One-Half Story Detached Accessory Structure at 219 West Broadway was introduced and a hearing date recommended for January 5, 2011 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 28-10 for the January 5, 2011 Council meeting. 

Resolution No. 10-52, A Resolution to Authorize the Village Manager to Seek Bids for a Stationary Emergency Bypass Pump for the South Main Street Lift Station was introduced and moved for approval by Councilmember Barsky. Second by Vice Mayor Herman. 

Discussion:

Acting Manager Terry indicated that currently there were two permanent pumps at this life station.  In working with the Village Engineer, it has been recommended that a permanent emergency bypass pump be installed due to the sensitive environmental location of this lift station.  

Wastewater Superintendent Holmquist indicated that this line was a heavily used line connecting to Kendal at Granville and in the source water protection area.  With the upcoming development of the Mill District property, it has been recommended that an emergency bypass pump be added.  This project was started and budgeted for completion earlier this summer, but due to EPA permit requirements the approval process was just completed.  

Councilmember Barsky asked the estimated cost of a bypass pump.  Wastewater Superintendent Holmquist indicated that the engineer estimated the cost between $50,000 and $80,000. 

Councilmember Mershon asked if the current pumps were remotely monitored.  Wastewater Superintendent Holmquist responded in the affirmative.

Councilmember Barsky questioned the time frame for completion of the project.  Finance Director Kraner indicated that it was budgeted for 2010, but was moved forward into the 2011 budget.  Wastewater Superintendent Holmquist indicated that he anticipated that bid results could be expected in mid-February. 

Mayor Hartfield called for a vote to approve Resolution No. 10-52.   Motion carried (7-0).  Resolution No. 10-52 was approved. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 1, 2010 

Councilmember O’Keefe made a motion to approve the November 17, 2010 minutes as amended. Second by Councilmember Barsky.  Motion carried 7-0.

MAYOR’S COURT REPORT – November 

The Mayor’s Court Report for the month of November was presented for review. 

Councilmember Barsky moved to accept the November Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.              

Councilmember Barsky moved to accept the November Monthly Manager’s Report   Second by Councilmember Lerner.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that one application was approved for enclose a dumpster at 127 East Broadway. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Licking County Parks and Recreation District levy failed.  The Parks District attended the last Granville Recreation District meeting to advise them of the current condition.  The Parks District intended to close the indoor facility at Infirmary Mound Park.  The Parks District asked if the Granville Rec District might be willing to handle reservation calls for Infirmary Mound Park.  The Parks District also indicated that each municipality may acquire the responsibility of maintain the portion of the TJ Evans bike path that was in their borders.  Kate Barrett was appointed at the new acting Rec District Board President. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported the Tree & Landscape Commission intended that renovation of Opera House Park to be a multi-year process. 

Union Cemetery (Barsky)

Councilmember Barsky advised Council that the Board’s next regular meeting would be on Thursday, December 16, 2010 at 7:00pm in the Village Office. 

OTHER COUNCIL MATTERS 

Councilmember Lerner indicated in response to Mr. Nazarian’s comments, Council did not vote on the developer’s proposed project.  Council made it clear that the vote was made on the requested zoning change.  Councilmember Barsky felt the Council had made it clear that multi-family housing was not to be extended on Broadway. 

Councilmember McGowan suggested that Council or the LSSU Committee should revisit the Village’s four hour snow removal policy for residents.  This requirement may be too restrictive for residents who work all day out-of-town or for residents who were out-of-town. 

Councilmember O’Keefe reported on the source water protection committee’s meeting on December 8th.  The committee discussed the Village’s preparedness to deal with disasters or environmental hazards.  Fire Chief Jeff Hussey advised the committee of the existing plan.  She indicated that committee member Dawn Busalacchi spoke to the group about outreach and educational materials that were currently available.  Materials would also be compiled and distributed regarding ground water monitoring.  Councilmember O’Keefe indicated that she invited Ms. Busalacchi to speak to Council regarding ground water monitoring. 

Acting Manager Terry advised Council that Village staff received a quote from RITA (Regional Income Tax Agency) regarding the cost of their services.  RITA indicated the estimated cost to be between $73,000 and $81,000.  This cost was based on the revenue received by the Village.  As revenues increase, the cost of the service increases.  She indicated that RITA would be making a presentation to Council in February.  Councilmember Mershon indicated that this rate would equal the cost of the Tax Commissioner’s position and would address privacy issues and would increase the Village’s access to tax records. 

Acting Manager Terry advised Council that the Ohio Department of Transportation would be making a presentation to Council at their January 19, 2011 meeting regarding the Cherry Valley Road intersection.  

Acting Manager Terry advised Council that staff had only received one application for the Charter Review Commission.  Vice Mayor Herman suggested approaching Denison students to serve on the Commission or have a class become involved to work with the Commission. 

Councilmember Barsky asked if there was mutual aid for wastewater disasters.  She suggested establishing a multi-municipality committee to address ecological and environmental issues within the community.  

EXECUTIVE SESSION 

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:09pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:44pm. 

ADJOURNMENT (10:45pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

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