Granville Community Calendar

Council Minutes October 20, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 20, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites. 

APPROVAL OF AGENDA

Vice Mayor Herman moved to amend the agenda to include an Executive Session at the end of the meeting.  Second by Councilmember Barsky. Motion carried to amend the agenda (7-0).    

CITIZEN COMMENTS (7:32pm)  

Fred Abraham, 460 South Main Street, expressed his thanks to Council for their support and help during the past several years.  He indicated his appreciation for the good relationship between the Village Council and the Granville Township Trustees.  He hoped that relationship would continue in the future to allow for continued successful collaborations.

Tony Piehowicz, 296 Bryn Du Drive, spoke regarding the Lights, Streets/Sidewalks, Safety, Utilities Committee meeting discussion regarding deduct meters.  Mr. Piehowicz had questions regarding the information he read in the paper regarding that meeting.   

1)     How was the lost revenue figure of $25,000 determined and the eighty-five residents who might be interested in using deduct meters determined?

2)     Why was the cost of a meter ($750) so much higher than any other community?

3)     He questioned conservation as an issue.  The Village currently was operating both utility facilities at half capacity.  The Village wells tap into the largest aquifer in the state of Ohio.  He questioned what the Village would do if there was a rainy summer season and residents did not consume water, how would the lost revenue be recovered? 

Mr. Piehowicz indicated that the Committee’s discussion of deduct meters seemed to be punitive against residents who were interested in utilizing these meters.  Mr. Piehowicz provided Council with a petition signed by other residents who were in support of permitting deduct meters.  He also indicated that how had received a number of calls from other residents indicated their support for these meters.  Mr. Piehowicz concluded by asking Council to consider the unfair nature of charging residents for something they are not receiving.  When water was used outside a household that water did not enter the sewer system, yet residents were charged as if it did. 

Mayor Hartfield asked Mr. Piehowicz if he could provide Council with a copy of his questions and concerns.  Vice Mayor Herman asked if Mr. Piehowicz had read the minutes of the LSSU Committee meeting.  Mr. Piehowicz indicated that he had not.  Clerk Prasher advised that she would forward a copy of the minutes to Mr. Piehowicz.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:40pm. 

PRESENTATION 

Mayor Hartfield read a proclamation for Red Ribbon Week.  She presented the proclamation to students and teachers representing the intermediate, middle and high school. 

PUBLIC HEARING 

Ordinance No. 16-2010, An Ordinance Providing for the Issuance of Not to Exceed $463,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes  

Ordinance No. 17-2010, An Ordinance to Permit the Demolition of a Single Story House, Wooden Shed and Mini Storage Buildings 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance Nos. 16-2010 and 17-2010 at 7:43pm. 

OLD BUSINESS 

Ordinance No. 16-2010, An Ordinance Providing for the Issuance of Not to Exceed $463,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

Discussion:

Finance Director Kraner advised Council that she was available to answer any questions.   

Councilmember Barsky asked if Finance Director Kraner anticipated an increase in the interest rate for this coming year.  Finance Director Kraner indicated that she would not know until the bids were submitted; however, she anticipated that the rate would be below the seven percent listed in the ordinance. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2010: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Ordinance No. 16-2010 passed (7-0). 

Ordinance No. 17-2010, An Ordinance to Permit the Demolition of a Single Story House, Wooden Shed and Mini Storage Buildings was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.  

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2010: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 16-2010 passed (7-0).

NEW BUSINESS 

Resolution No. 10-43, A Resolution to Award the Contract for Partial Paving of Newark-Granville Road, as per Specifications, to The Shelly Company and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky asked if The Shelly Company had worked for the Village in the past.  Village Engineer Turner responded in the affirmative.  She asked how long ago.  Engineer Turner indicated that they did the paving work on East College Street.  Councilmember Barsky asked if they could deliver on the work.  Engineer Turner responded in the affirmative.  

Councilmember McGowan questioned that the work would just be mill and paving.  Engineer Turner responded in the affirmative

Mayor Hartfield asked if there was time to complete the work prior to the closing of the asphalt plants.  Engineer Turner indicated that there was plenty of time.  The contractor tentatively expected to complete the work next week, weather permitting. 

Mayor Hartfield called for a vote to approve Resolution No. 10-43.   Motion carried (7-0).  Resolution No. 10-43 was approved.

Ordinance No. 18-2010, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the village of Granville to Allow Two-Family and Multi-Family Residential Uses as Conditional Uses in the Village Business District was introduced and a hearing date recommended for November 17, 2010 by Councilmember O’Keefe.  Second by Councilmember Barsky.

Councilmember Mershon questioned the need to schedule the hearing four weeks from tonight.  Clerk Prasher advised that additional time was needed in order to meet the notification requirements set by the Village Code.

Mayor Hartfield scheduled a public hearing for Ordinance No. 18-2010 for November 17, 2010.

Ordinance No. 19-2010, An Ordinance to Permit the Demolition of a Single Story, Detached, and One-Car Garage Structure at 335 West Elm Street was introduced and a hearing date recommended for November 3, 2010 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 19-2010 for November 3, 2010.

Ordinance No. 20-2010 A, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Community Wide Leash Law was introduced and a hearing date recommended for November 3, 2010 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2010 A for November 3, 2010. 

Ordinance No. 20-2010 B, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area was introduced and a hearing date recommended for November 3, 2010 by Councilmember Barsky.  Second by Vice Mayor Herman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2010 B for November 3, 2010.

Ordinance No. 20-2010 C, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area and for the Parks was introduced and a hearing date recommended for November 3, 2010 by Councilmember Lerner.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2010 C for November 3, 2010. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 6, 2010 

Councilmember O’Keefe made a motion to approve the October 6, 2010 minutes. Second by Councilmember McGowan. Motion carried 7-0. 

MAYOR’S COURT REPORT – September 

The Mayor’s Court Report for the month of September was presented for review. 

Councilmember O’Keefe advised that students were speeding on Burg Street again.  She asked if the police department could increase their presence or enforcement in that area. 

Councilmember Barsky mentioned that Big O Refuse picked-up trash prior to the 7:00am last week.  Clerk Prasher advised that staff was aware of the issue and were working with Big O to correct the problem.

Councilmember McGowan moved to accept the September Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – September 

The Manager’s Report for the month of September was presented for review.            

Councilmember O’Keefe asked why the water and sewer production rates were down and if that could affect Village revenues.  Finance Director Kraner indicated that those rates represented consumption.  She was not aware of any particular issue, but would check and advise Council. 

Vice Mayor Herman questioned why patrol time was down for September.  Staff will check and advise Council. 

Councilmember McGowan moved to accept the September Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission recommended an amendment to the Village Business District code to allow two-family and multi-family housing as a conditional use.  There was an amendment to the recommendation to restrict residential housing to the second floor only with commercial use on the first floor.  This restriction was recommended for specific areas in the downtown business area.  Councilmember Mershon questioned if the map provided reflected that language in the amendment.  Clerk Prasher indicated that staff would check the map and advise Council. 

Councilmember O’Keefe reported that additional approvals included a fence, demolition of a single story, one car garage, a new garage, concrete driveway with BZBA approval and a roof replacement.  One application was tabled with additional information requested.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner show Council a copy of the new Rec District logo.  She also indicated that the GRD would be assuming control of a number of after school programs that were currently parent run programs.  Under the auspices of the GRD, instructors would be required to obtain a background check.  The GRD was also looking into a new pay structure requiring a sixty-six/thirty-three split of the proceeds of any program.  The GRD was also moving forward with surveying community residents regarding a needs assessment through the use of focus groups at a cost of $19,000.  Councilmember O’Keefe asked Councilmember Lerner to forward a copy of the GRD’s mission statement.  Councilmember Mershon questioned what programs were available for seniors.  Councilmember McGowan questioned why the GRD was taking over after school programs that the school should be handling.  Councilmember Lerner indicated that she would check on all of these issues. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission would be planting twenty-seven trees throughout the Village this fall.  Councilmember O’Keefe expressed concern about over mulching the trees on Broadway.  Councilmember Barsky indicated that many of the trees had above ground level root systems that if the small layer of mulch were removed would expose the root system.  Councilmember Lerner indicated that the Tree & Landscape Commission had been watching the Broadway trees and providing additional supplements to the trees.  However, it appears that the trees may need to be replaced due to disease and environmental factors.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Councilmember O’Keefe indicated that she had almost completed the editing process of the Comprehensive Plan to provide a more cohesive and concise document.  She indicated that there were a few issues that needed to be resolved.  She would be forwarding copies of the edited plan to the Comprehensive Plan Steering Committee shortly.

EXECUTIVE SESSION 

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment, dismissal or compensation of a public employee or official.” Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:11pm.  

Councilmember Mershon moved to return to regular session.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:10pm. 

Council returned to the regular session. 

Resolution No. 10-44, A Resolution Authorizing the Mayor to Execute a Separation Agreement Between the Village of Granville and Don E. Holycross was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.

Discussion:

Councilmember McGowan indicated that in the future the Council should spell out expectations and allow a period to make improvements.  Councilmember O’Keefe agreed.   She disagreed with the process and hoped for more transparency in the future.

Councilmember Mershon indicated that as there was only one resolution and agreement being voted on he expressed his disagreement with the process.  A replacement for this position was solicited prior before speaking with Council and the current member.  He indicated that he felt it was not the way to run the Village in regard to openness.   

Councilmember Barsky agreed that the documenting process may be an issue, but felt that there was implicit documentation for six months including conversations more than once.  She indicated that in the interest in the interest of the Village this was the appropriate way to move. 

Mayor Hartfield called for a roll call vote to approve Resolution 10-44: Lerner – yes; Mershon – no; O’Keefe – no; Barsky – yes; McGowan – no; Herman – yes; Hartfield – yes. Motion carried 4-3.  

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Lerner.

Councilmember Mershon indicated his opposition to go into Executive Session suggested that the session should be open to the public. 

Mayor Hartfield called for a roll call vote: McGowan – no; Mershon – no; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – no; Hartfield – yes. Motion carried 4-3. Time in: 9:24pm.  

Councilmember O’Keefe moved to return to regular session.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:10pm. 

ADJOURNMENT (10:11pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Councilmember O’Keefe moved to return to regular session.  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:10pm.

ADJOURNMENT (10:11pm)

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

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