Granville Community Calendar

Council Minutes January 20, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

 January 20, 2010

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, Vice Mayor Herman, Mayor Hartfield, Manager Holycross, and Law Director Crites.

Councilmember Barsky made a motion to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Lerner.  Motion carried (6-0).   

CITIZEN COMMENTS (7:31 pm)

Gloria Hoover, 213 East College Street, addressed Council regarding the pending leash law legislation, Ordinance 13-09.  Ms. Hoover offered Council an alternative suggestion to the proposed legislation.  She suggested that dogs be required to be on leash only while on public sidewalks.  She indicated that she was making this suggestion to encourage Council to move forward quickly in making a decision.  This legislation has been under consideration for the past two years.  She asked Council to address the legislation as the first hint of spring will bring forth increased pedestrian traffic. 

Justin Lodge, board member of the Granville Joint Recreation District, read a letter to Council regarding GRD’s plans to complete a comprehensive survey to determine the community’s interests and priorities regarding recreation activities which could include a pool, community center, senior center and pathways.  Mr. Lodge indicated that the GRD was in support of the grant application resolutions on Council’s agenda. Mr. Lodge also indicated that the Township was approached and asked to table any large expenditure of taxpayer dollars designated for pathway until after the GRD’s survey was complete.  He indicated that the Trustees agreed.

Vice Mayor Herman asked Mr. Lodge how soon anything regarding the survey and decisions regarding pathways could be accomplished.  Mr. Lodge indicated that he did not know.  Councilmember Barsky questioned how the GRD survey would differ from the survey conducted by Poggemeyer and how the GRD hoped to use the information from the survey.  Mr. Lodge indicated that the survey would be used to develop a master plan regarding recreation throughout the district.  Councilmember Mershon commended the GRD for doing a good job.  He also advised Mr. Lodge to let Council know if the Village could provide help.

Abram Kaplan, 843 Burg Street, spoke in support of Ordinance 10-05 and Ordinance 10-06.  Mr. Kaplan, as Chair of the Pathway Advisory Committee, indicated that both these applications would address priorities outlined in the Advisory Committee’s recommendations and be in agreement with the results of the community pathway survey.  He also indicated that members of the Pathway Advisory Committee expressed support for these applications and were willing to provide help as needed.

David Getreu, Advocacy Representative for the Granville Area Chamber of Commerce, indicated that it was a high priority for the Chamber to advocate for local businesses in the community.  Mr. Getreu appreciated Council’s support for a similar goal listed in Council’s 2010 Goals & Objectives.  He indicated that the Chamber would be willing to work with Council on development issues.  Mr. Getreu hoped that these development issues would be ranked high on Council’s own goals.

Bill Mason, Township Trustee, spoke in support of Council’s 2010 Goals & Objectives particularly the collaboration issues between Granville Township and the Village.  Trustee Mason also advised Council that the Trustees supported the GRD survey to determine community preferences regarding recreation issues.  Trustee Mason also thanked Manager Holycross for his commitment to maintaining the Joint Communication Committee meetings between the various interest groups throughout the community.

Paul Jenks, 195 Pinehurst Drive, spoke on behalf of the GRD survey.  Mr. Jenks indicated that the Poggemeyer study did not necessarily provide an accurate assessment of the community recreation needs.  The results were vague and not specifically insightful.  Mr. Jenks also expressed concern that with the limited number of dollars available, entities that were able to pool their assets may be able to complete shared goals. 

John Parker, Gardner Parker Insurance, provided Council his card and requested that when the next bid for government insurance went out to please consider his firm.  Council recommended that Mr. Parker work with Manager Holycross regarding the Village’s insurance needs.

Mayor Hartfield closed Citizen Comment’s at 7:54pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 10-02, A Resolution to re-appoint Rob Montgomery to the Board of Zoning and Building Appeals for a three-year term to commence on February 1, 2010, and expire on January 31, 2013 was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

Discussion:

No discussion.

Vote to approve Resolution No. 10-02.  Motion carried (6-0).  Resolution No. 10-2 was adopted.

Resolution No. 10-03, A Resolution to re-appoint Tim Ryan to the Granville Planning Commission for a three-year term to commence on February 1, 2010, and expire on January 31, 2013 and re-appoint Jackie O’Keefe as Council representative for a one-year term to commence on February 1, 2010 and expire on January 31, 2011 was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Mershon.

Discussion:

Council questioned if the school district had appointed a representative to the Commission.  Manager Holycross indicated that no representative had been appointed, but a couple of individuals had expressed interest just this past week.  Any applications received would be forwarded to the Superintendent.

Vote to approve Resolution No. 10-03.  Motion carried (6-0).  Resolution No. 10-3 was adopted.

Resolution No. 10-04, A Resolution to re-appoint Lynne Kishler to the Tree and Landscape Commission for a six-year term to commence on February 1, 2010, and expire on January 31, 2016 was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember Barsky indicated that several members of the Tree and Landscape Commission were in attendance this evening.  She congratulated all of the Commission members on the great work that they accomplish.  Councilmember Barsky recognized Commission members Don Hostetter, Lynne Kishler, Don Pheneger and Regis Birckbickler.

Vote to approve Resolution No. 10-04.  Motion carried (6-0).  Resolution No. 10-4 was adopted.

Resolution No. 10-05, A Resolution Authorizing the Village Manager to Prepare and Submit a Letter of Interest to the Ohio Department of Transportation for Funding Through the Transportation Enhancement Program for the Construction of a Pathway Along Burg Street was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

Discussion:

Manager Holycross advised Council that staff was recommending authorization to submit a Letter of Interest.  The Letter of Interest does not bind the Village to do the project, but allows ODOT to identify potential projects.  ODOT would then advise the Village if this project qualified for state funding.  Councilmember McGowan asked how long the process takes.  Manager Holycross indicated that the initial review process will take about one month from the February 1st submittal date.  If the Village would be asked to submit an application, the application would be due May 1st.   Councilmember Barsky asked how the determination was made as to how much money would be provided.  Manager Holycross indicated that eighty percent of the project would be funded by the State.  Councilmember McGowan asked if the projects would be ranked so the Village could apply for the same project the next year, if turned down this year.  Planner Terry indicated that each project would be scored.  Councilmember McGowan asked how soon an approved project would need to be started.  Manager Holycross indicated that monies would not be released until fiscal years 2012-2013.

Mayor Hartfield asked if exceptions could be obtained, especially regarding the width of pathways.  Manager Holycross indicated that exceptions were not possible.  The State follows federal guidelines that were not variable. 

Councilmember Mershon asked what work the Village and staff had completed on the Burg Street project and the scope of the project.  Manager Holycross indicated that the project would begin at the Burg Street entrance to Denison at Thresher Street and continue northwest to the Village limits at Joy Lane.  Engineer Turner completed a survey and a preliminary design, but the current design would need to be adjusted to meet state standards.  Councilmember Mershon asked if the pathway would be a separate pathway from the roadway.  Manager Holycross indicated that the preliminary design was for a separate eight foot wide pathway, although state standards require a ten foot pathway.  Should this project be selected, the design would then need to be reevaluated to determine if state standards could be met financially and typographically.  If State standards could not be met (ten foot wide pathway), the Village could elect to build a narrower pathway using Village funds or other funding sources.

Councilmember Lerner asked how the Burg Street residents felt about this proposed pathway.  Manager Holycross indicated that past surveys indicated significant support, but there were residents who had expressed concerns.  During the design stage, public input would be sought to determine support and examine concerns.

Councilmember Mershon stated that the building of this pathway may not just address recreation issues, but safety issues.  He indicated his support to continue exploring this proposed pathway.

Mayor Hartfield confirmed that this legislation would not bind the Village to anything more than the possible submission of an application.

Vote to approve Resolution No. 10-05.  Motion carried (6-0).  Resolution No. 10-05 was adopted. 

Resolution No. 10-06, A Resolution to Authorizing the Village Manager to Prepare and Submit a Letter of Interest to the Ohio Department of Transportation for Funding Through the Transportation Enhancement Program for the Construction of a Pedestrian Bridge Across Raccoon Creek that would Connect the TJ Evans Trail to Raccoon Valley Park was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

Discussion:

Manager Holycross advised Council that the preliminary work for this project had already been done by the Granville Rotary Club including cost estimates.  This project would have to be constructed as a truss bridge, similar to the Gateway Bridge, in order to meet state standards.  The suspension bridge that Rotary received support for from the survey would not be eligible for funding.   Councilmember Mershon stated that Rotary received support for a suspension bridge in the survey, not a truss bridge.  Manager Holycross indicated that the suspension bridge was preferred in the survey because the cost of a suspension bridge was less.  Respondents were not asked their support for a truss bridge versus a suspension bridge if grant funding were available.  The truss bridge cost estimate was $900,000 versus the suspension bridge cost of $300,000.  The preference for the suspension bridge may have been based more on cost than bridge style.  The availability of Transportation Enhancement Funds was not an element of that survey.

Councilmember Mershon stated that he did not see the Village building a truss bridge from the pathway to that area of Raccoon Park.  Councilmember Mershon indicated that this resolution would only be submitting the application for possible approval.  He felt building that type of bridge in that location was something the Village ought not to build.  For that reason, he was not supportive of a truss bridge in that location. 

Councilmember Barsky asked if a truss style bridge would be the only bridge type considered by ODOT.  Manager Holycross responded in the affirmative.  Councilmember Barsky also asked if there were options for smaller truss bridges.  Manager Holycross indicated that the width would be required to be the same as the Gateway Bridge, but a longer span.  Councilmember Barsky commented that the Gateway Bridge was very wide.

Mayor Hartfield confirmed that the Village would not be able to financially support the proposed suspension bridge as it would not be ADA compliant.  Manager Holycross indicated that staff did not have a definitive answer as yet, but suspected that would be the determination.

Councilmember Barsky asked the anticipated usage of the bridge.  Councilmember Mershon indicated that the Raccoon Creek Bridge would complete a loop connecting the Park to the bike path and to the South Main Street / River Road area, which was a good goal.  Abram Kaplan confirmed that circular cluster was recommended by the Pathway Advisory Committee.

Vote to approve Resolution No. 10-06. Motion failed (3-3).  Resolution No. 10-06 failed. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of January 6, 2010

Councilmember McGowan made a motion to approve the January 6, 2010 minutes.  Second by Vice Mayor Herman.  Motion carried 6-0.

MAYOR’S COURT REPORT – December 

The Mayor’s Court Report for the month of December was presented for review.

Councilmember McGowan moved to accept the December Mayor’s Court report.  Second by Councilmember Mershon.  Motion carried 6-0 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – December

The Manager’s Report for the month of December was presented for review.            

Councilmember Barsky questioned the increase in water production versus the amount of wastewater processed.  Manager Holycross indicated that rainwater generally increases the level of wastewater processed and as the level of rainfall has been down, that could account for the difference.

Councilmember McGowan moved to accept the December Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes

COMMITTEE REPORTS   

Councilmember Barsky reported that the Tree & Landscape Commission determined that the $15,000 appropriated to the Commission for 2010 would be sufficient to cover the cost of the number of trees to be planted and work on the Broadway beds.  The Commission was completing an Ohio Forest Resource Assessment to be submitted to ODNR for federal review.  Opera House Park has not been affected by the construction work on St. Luke’s Church, thus far.   The Commission was again applying for the USA Tree City award.  The Village will host the 2011 Tree City awards.   AEP continued to report on the tree-trimming program.  Councilmember Barsky indicated that AEP agreed to let Council know if trees need trimmed more than the 2004 trim level.   Arbor Day will be celebrated on April 30th.  AEP will again contribute one or two trees for the Middle School location.  The Commission was looking at updating the tree and landscape ordinances.  One issue specifically being looked into was property owner responsibilities which may need clarified or publicized.    The concern was the result of a recent incident of a property owner removing trees in the public right-of-way and the cost to replace those trees. 

OTHER COUNCIL MATTERS

Council Committee Assignments

Mayor Hartfield reviewed Council’s committee appointments. 

Economic, Finance & Personnel (EFP) – Committee of the whole Council

Granville Foundation – Steve Mershon

Lights, Safety, Streets/Sidewalks, Utilities Committee – Melissa Hartfield, Lon Herman, Matt McGowan

Planning Commission – Jackie O’Keefe

Planning & Zoning Committee – Constance Barsky, Melissa Hartfield, Jackie O’Keefe

Recreation Commission – Michelle Lerner

Tree & Landscape Commission – Michelle Lerner

Union Cemetery – Constance Barsky

There was some discussion regarding the role of Council representative to the Rec Commission.  Paul Jenks, Board member of the Joint Recreation District, explained that the Joint Recreation District was now the policy making body and Village Council had appointed a representative who was part of that Board.  The program committee portion of the recreation district would still be meeting on the first Tuesday of every month and a representative of Council was still welcome to be part of that committee.  It would be as a non-voting member of the Granville Rec Advisory Board, but the sharing of information would still be valuable.  It would still be a valuable contribution.

Vice Mayor Herman advised Council that he would be stepping down as the Council representative for the Granville Educational Foundation.  The group meets quarterly on Thursday evenings.  He asked the other Council members to consider serving on the Foundation.  Vice Mayor Hermann indicated that he would email Council members information regarding the commitment involved in representing Council on the Foundation.

Clerk Prasher reminded Council that former Councilmember Deb Tegtmeyer indicated that she would be willing to continue to serve on the Open Space Committee.  Council affirmed that appointment.

Mayor Hartfield advised Council that the most updated version of the 2010 Council Goals & Objectives was in Council’s blue folder for tonight’s meeting.  Mayor Hartfield asked the Clerk to forward an electronic version of the Goals & Objectives for Council to rank.  In each category, Council should rank each item by priority with one as a top priority. 

Councilmember Mershon asked if the Red Flag legislation was to be in place last September.  Clerk Prasher indicated that an extension was provided for that legislation until perhaps May of this year.  Councilmember Barsky questioned what the Red Flag legislation was.  Manager Holycross indicated that the Red Flag legislation is a policy that outlines how the Village protects consumer’s financial information that may be held for the payment of services or fees.  Councilmember Barsky asked if our resident’s financial information was secure.  Clerk Prasher responded in the affirmative.

Clerk Prasher indicated that Fire Chief Hussey was putting together a NIMS training for Council that was required in order to maintain funding eligibility.  That training should take place within the next couple of months.  Chief Hussey hopes to the training will take an hour and could occur prior to a Council meeting.  Mayor Hartfield asked the Clerk to keep Council posted.

Mayor Hartfield addressed Council regarding any changes to the Rules of Council.  Council was considering changing the start of their meeting time from 7:30pm to 7:00pm.  Council determined that they would continue to consider whether to make this change to the meeting time.  No change to the meeting time would be implemented as yet.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G) (3) - to confer with the Law Director concerning a dispute involving the public body that is subject of pending or imminent court action.  Second by Councilmember McGowan.

Roll call vote:  Lerner, McGowan, Mershon, Barsky, Vice Mayor Herman and Mayor Hartfield.  Time in: 8:42pm   Motion carried 6-0.

Vice Mayor Herman moved to return to regular session.  Second by Councilmember Mershon.  Roll call vote:  McGowan, Mershon, Barsky, Lerner, Vice Mayor Herman and Mayor Hartfield.  Time out: 8:49 pm.  Motion carried 6-0. 

ADJOURNMENT (8:50pm) 

Councilmember McGowan moved to adjourn the meeting.  Second by Councilmember Barsky.  Motion carried 6-0.  Meeting adjourned.

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