Granville Community Calendar

Council Special Meeting Minutes December 22, 2010

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

December 22, 2010

 

CALL TO ORDER (by Mayor Hartfield at 8:05am) 

ROLL CALL 

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites. 

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:06am.  

Councilmember Barsky moved to return to regular session.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 12:32pm.  

ADJOURNMENT (12.33pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Council Minutes December 15, 2010

VILLAGE OF GRANVILLE COUNCIL MINUTES

December 15, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman. Motion carried to amend the agenda (7-0).    

CITIZEN COMMENTS (7:31pm) 

Herach Nazarian, 2897 Champion Mill Road, wanted to provide Council with some observations regarding his experience with his zoning request.  Mr. Nazarian felt that it was apparent the zoning amendment would not be provided an objective hearing by Council based on the body language and facial expressions of various Councilmembers during that evening.  The zoning amendment was discussed by the Planning Commission at two separate hearings.  Council did not even discuss the amendment the night of the hearing, just procedural issues.  He indicated that Council did not provide any information as to why they reversed the Planning Commission decision.  They did not discuss the issue at all.   Mr. Nazarian indicated that their proposed project and the requested zoning change were in keeping with the proposed Comprehensive Plan.  He commented that the proposed Comprehensive Plan has been in the works for over four years at a cost to the Village of over $128,000 and the Plan was still not complete.  He expressed concern that if the information regarding the desire to encourage multi-family units in the downtown area, then that information should be removed from the Plan.  Mr. Nazarian indicated that the firm had resubmitted a new design plan for that property and was requesting a variance from the Board of Building and Zoning Appeal.  The Board reviewed the application for the variance to build a single-family home on the site, but tabled their decision indicating that the BZBA did not consider the proposed use the best use of that property.  Mr. Nazarian indicated that at the November 3rd Council meeting, Council indicated that they would consider the issues brought forward by residents.  He questioned when that consideration would happen.  

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm. 

PRESENTATION 

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s Annual Report.  She indicated that it had been a very successful year.  The facility had a wonderful rental rate during the past year and was utilized even through the winter months with the sporting groups.  The Bryn Du Commission was able to complete over $46,000 in capital improvements without utilizing taxpayer dollars.  The paving of the rear parking lot was not completed and would be carried over into 2011.  There were issues in completing the engineering and topographical studies.  The Commission would again be requesting $25,000 from the Village for operating expenses in 2011.  Council would be voting on the service contract between the Village and the Commission later in the evening.  Ms. Moore indicated that this contract was the same as past contracts which accommodates contractual obligations between the two entities.  Ms. Moore also indicated that the Commission would be discussing how to utilize solar energy and still maintain the historical character of the Mansion in the coming year.  She indicated that Executive Director Bruce Cramer and Board Member Vince Engel were in the audience and available for questions.  

Vince Engel, 136 Shepardson Court, indicated that Denison students, who were studying environmental and sustainability issues, presented a practicum at the Mansion.  They were looking at ways to make the various buildings on site greener.  They were also researching a grant through the Pepsi Company that could provide funding to assess restoration possibilities for the barn.  They would also be partnering with this group for several of their life/local series programs.

PUBLIC HEARING   (7:45pm) 

Ordinance No. 22-2010, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2011

Ordinance No. 23-2010, An Ordinance to Adopt Chapter 1197 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Comprehensive Stormwater Management

Ordinance No. 24-2010, An Ordinance to Adopt Chapter 1198 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Illicit Discharge and Illegal Connection Control

Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control 

Ordinance No. 26-2010, An Ordinance to Create an Opera House Park Improvement Fund

Ordinance No. 27-2010, An Ordinance to Regulate the Repair and Replacement of Certain Non-Conforming Structures in the Village 

As no one appeared to speak regarding any of the ordinances, Mayor Hartfield closed the public hearing at 7:47pm. 

OLD BUSINESS 

Ordinance No. 22-2010, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2011 was introduced moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

Discussion:

Finance Director Kraner provided Council with a summary of the past five years of revenues and expenses.  Finance Director Kraner indicated that Service Director Hopkins, Wastewater Superintendent Holmquist and Police Chief Mason were available to answer any questions. 

Councilmember O’Keefe commented that the anticipated revenue was short $598,000 compared to the anticipated expenses.  She asked how Council should address this issue.  Finance Director Kraner was requesting that Council adopt the budget as is and review the budget once a new Village Manager was hired.  Village staff would not make any major expenditures and generally watch all first quarter spending.  She indicated that there were possible cost cutting options and other alternatives that she would like to discuss with the new Manager.  Finance Director Kraner indicated that she had a few ideas on how to generate some new funding.  The Village could save money toward the annual street improvement project as staff had applied for a grant for matching funding.  She also advised that expenses could also be cut by not proceeding with the proposed street improvement project.  Finance Director Kraner suggested that staff would not make any expenditure over $5,000 without Council consent, which would include the purchase of a new police cruiser.  

Vice Mayor Herman commented that department heads needed to be aware that the budget was just a shell and every attempt should be made to regulate spending. 

Council agreed to increase the expenditure limit to $10,000 prior to seeking Council approval during the first quarter. 

Councilmember McGowan indicated his concerns regarding the proposed budget, that there was an increase in administrative salaries, benefits, supplies and materials of $100,000.  Finance Director Kraner indicated that some of that expense was for contract payments and unemployment compensation to former Manager Holycross.  There was also a difference in the administrative salary line from last year’s budget due to the increase in non-union salaries mid-year. 

Councilmember Mershon asked if there had been a change in the number of full-time or part-time employees over the past several years.  Acting Manager Terry indicated that the staff level had remained the same with the exception of the Accounting Clerk position changing from a full-time position to a part-time position two years ago.

Councilmember Barsky indicated her support for passing the budget based on Finance Director Kraner’s stated limitations. 

Councilmember Mershon questioned the economic justification for purchasing a new bobcat. He indicated that a bobcat could be rented many times, over several years based on the cost to purchase a unit.  He felt this purchase would not be the most economical way to spend Village dollars.  Acting Manager Terry indicated that he currently rented a bobcat on limited occasions for specific purposes.  If the Village owned this equipment, it would be utilized more frequently to make road repairs, possible pathway plowing, clean-up/fix-up week, etc.  Service Director Hopkins indicated that currently rents a bobcat for very specific and limited uses.  Councilmember McGowan indicated that during these tough economic times, he felt it would be less expensive for the Village to hire someone to clear pathways than invest in equipment currently.  Councilmember Lerner indicated that with the failure of the Licking County Park District levy, the Village may be asked to help with the snow removal on the bike path.  Service Director Hopkins indicated that the Village currently will do some snow removal on parts of the pathway, but the equipment used may damage the pathway.  Councilmember Barsky indicated that approving the budget was just approving potential expenses.  All requests to seek bids to spend monies above $25,000 have to receive Council approval.  A request to purchase a bobcat would require Council approval.  Mayor Hartfield asked if Service Director Hopkins could provide Council with details regarding man hours doing work a bobcat could do and a comparison of rental costs.  Council agreed with Mayor Hartfield’s request that Service Director Hopkins provide a report showing previous bobcat rentals as well as jobs where the use of the bobcat would have saved man hours. 

Councilmember McGowan indicated that he was not in support of any new full-time positions being added to the Village budget.  He felt the belt should be tightened especially during these tough economic times. 

Councilmember O’Keefe asked Acting Manager Terry to explain the need to hire a full-time assistant to the Planner effective the first of January 2011.  Acting Manager Terry advised Council that of the applications received by the planning department, seventy-two percent of those applications were forwarded to the Planning Commission or the Board of Zoning and Building Appeal.  Of the one hundred eighty-one applications processed so far in 2010, one hundred thirty-one applications were required to be approved by the GPC or BZBA.  In contacting other municipalities, far fewer applications were forwarded to their Boards.  In Heath, only fifty of their four hundred applications required Board approval.   Acting Manager Terry indicated that processing these applications require a great deal of review and detailed evaluation as well as providing extensive staff reports to each Board.  Besides these planning functions, her position was also required to work on the Burg Street pathway development, the Comprehensive Plan, approval of the Pathway Report, a variety of updates to the Village Code including the Architectural Review Overlay District, stormwater, green initiatives, the Safe Route to School grant and applications, Ohio Public Transportation grants as well as working with residents as they stop by the Village office, generally on a drop in basis.  Acting Manager Terry indicated that many of these items could be completed by outside consultants; however, her expertise and ability to complete those functions allows the Village to save money.  

Vice Mayor Herman indicated that because the Village made a conscious effort to maintain the historic character of the Village that increases the work load of the planning department.  He also indicated that he was in support of maintaining consistency in the planning department and making the necessary code updates.  

Councilmember Mershon indicated that some of the applications processed were from one applicant such as the Huntington Bank application with multiple sign changes.  He indicated that he was not sure there was a need there.  He suggested that Council may need to evaluate what the planning department should be doing.  Councilmember Mershon indicated that he was saddened that staff thought residents should not come in and found it inconvenient to talk with residents.  He further indicated that the planning position here in the Village may not be as glamorous as planning positions elsewhere. 

Councilmember Barsky indicated that Council had this discussion before, but the real issue comes around to setting a direction for every department.  She would like to see Council move this discussion forward. 

Mayor Hartfield indicated that there was some cost savings in having employees who were able to complete many projects without hiring consultants. 

Councilmember McGowan moved to call the question.  Second by Councilmember Mershon.  Mayor Hartfield called for a roll call vote to call the question:  Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion passed 7-0. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2010: Lerner – yes; McGowan – no; Mershon – no; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 22-2010 passed (5-2).

Ordinance No. 23-2010, An Ordinance to Adopt Chapter 1197 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Comprehensive Stormwater Management was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.


Discussion:

Councilmember Barsky asked if everything in the language of Ordinance 23-2010 was word for word based upon language provided by and supported by the EPA.  She also asked the impact of this legislation on residents or if other communities had information regarding the impact of this legislation.  She also questioned any cost of this legislation. Acting Manager Terry indicated that the legislation would generally impact new developments or large redevelopment areas.  The legislation provided the Village with the authority to regulate developments and violate offenders.  The Village would be responsible for bearing the cost to enforce this legislation.

 

Councilmember O’Keefe questioned the impact of road salt on the stormwater system.  She asked if that was an issued that needed monitoring.  Acting Manager Terry indicated that the NPDES permit required the Village to monitor salt distributions and use alternative methods to salt usage.  However, the alternative salt methods were not cost effective.  She indicated that the NPDES permit and Village staff try to reduce the impact of Village functions on the environment. 

Councilmember Mershon had several questions regarding various aspects of the legislation: 

  1. In Section 1197.11(B), should the easement be recorded by the County Auditor or the Recorder?
     
  2. In Section 1197.15(A), how does the bond work?  Is the bond held for three years following the completion of the project?
  3. In Section 1197.18(A), should the appeal go to the Board of Zoning and Building Appeals or to Council?  He indicated that he was not sure why it would come before Council.

Acting Manager Terry indicated that she had spoken with legal counselor regarding the appeal issue and was advised that it could go to Council as it would appeal a decision made by the Village Engineer and/or the Zoning Inspector.  Law Director Crites indicated that he felt the appeal should go to the Board of Zoning and Building Appeal. 

Councilmember Mershon asked if there was a preference for upon ground drainage over underground drainage on page nineteen, items four and five.  Acting Manager Terry indicated that there was not a preference, water may be diverted using either method.  Topography may dictate the type of drainage required and all drainage would require engineering approval. 

Councilmember Mershon moved to amend Ordinance 23-2010 to change auditor to recorder in Section 1197.11(B) and change Village Council to Board of Zoning and Building Appeal in Section 1197.18(A).  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 23-2010: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 23-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 23-2010: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Ordinance No. 23-2010 passed as amended (7-0). 

Ordinance No. 24-2010, An Ordinance to Adopt Chapter 1198 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Illicit Discharge and Illegal Connection Control was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan.

Discussion:

Acting Manager Terry indicated that the prescribed administrative hearing would need to be amended from Village Council to the Board of Zoning and Building Appeal in Section 1198.09(d).  

Councilmember Mershon asked if the language in Section 1198.09(a) should read certified mail and not registered mail.  Acting Manger Terry responded in the affirmative. 

Councilmember Mershon questioned how Section 1198.07(a)(3) regarding discharges from off-lot sewage treatment would impact residents, especially those residents on James Road.  Acting Manager Terry indicated that the Licking County Health Department was in the process of reviewing all septic systems to determine which systems were permitted and which were not.  Councilmember Mershon asked if this section would prohibit all types of alternative systems.  Acting Manager Terry indicated that all systems must meet current Health Department requirements. 

Councilmember Mershon would like to know how this legislation would impact Village residents and if the legislation was mandated by the federal EPA or the Ohio EPA.  He questioned if systems existed for single-family homes that could meet these requirements.  He indicated that he did not want to hold up the passage of this legislation, but requested that staff review the impact of this legislation and amend the legislation should the ordinance adversely impact residents.

Councilmember Mershon moved to amend Ordinance 24-2010 to change registered to certified in Section 1198.09(a) and change Village Council to Board of Zoning and Building Appeal in Section 1198.09(d)  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 24-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Ordinance No. 24-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 24-2010: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Ordinance No. 24-2010 passed as amended (7-0).

Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Mershon suggested that this legislation may regulate development more strenuously than required.  The legislation regulated construction on lots of less than one acre and required engineering costs for residents who may be rebuilding a garage.  The requirements seemed to go overboard when asking for bonding and inspection fees.   He questioned if the requirements were mandated by the federal EPA or the Ohio EPA standards.  He suggested that Section 1199.05 and 1199.10 be reviewed and revised.  He suggested that the legislation be tabled until staff had time to review the standard requirements.  

Acting Manager Terry indicated that she would check to see if these requirements could be removed and if they were federal requirements or state. 

Councilmember Mershon moved to table Ordinance No. 25-2010.  Second by Councilmember Barsky.  Mayor Hartfield called for a vote to table Ordinance No. 25-2010.  Motion passed (7-0).  

Ordinance No. 26-2010, An Ordinance to Create an Opera House Park improvement Fund was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Barsky.

Discussion:

Vice Mayor Herman asked if the amount of the endowment had been finalized.  Finance Director Kraner indicated that the Village had received a check in the amount of $25,000.  A budget amendment would be required to accept the donation and assign the funds to the appropriate account. 

Vice Mayor Herman moved to amend Ordinance No. 26-10 to reflect the $25,000 contribution instead of $30,000.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 26-2010:; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes Herman – yes; Hartfield – yes.  Ordinance No. 26-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 26-2010: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 26-2010 passed as amended (7-0).

Ordinance No. 27-2010, An Ordinance to Regulate the Repair and Replacement of Certain Non-Conforming Structures in the Village was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Mershon.

Discussion:

Councilmember O’Keefe asked if this ordinance would allow a resident to rebuild their structure if completely destroyed by fire.  Councilmember Mershon indicated that the structure could not be rebuilt.  He indicated that the legislation changes the language from 60% of the original value at time of purchase to current value.  The legislation also allowed resident to repair and maintain their structures regardless of the value.  Councilmember Mershon indicated that most non-conforming uses were in the Village Business District. 

Councilmember Lerner asked if this legislation helped with the issues involving mortgage insurance.  Councilmember Mershon indicated that it would not.  

Councilmember Mershon moved to amend Ordinance No. 27-10 to correct the two typewriting errors.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 27-2010:; Mershon – yes; O’Keefe – yes; Lerner – yes; McGowan – yes; Barsky – yes Herman – yes; Hartfield – yes.  Ordinance No. 27-2010 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 27-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Ordinance No. 27-2010 passed as amended (7-0). 

NEW BUSINESS

Resolution No. 10-48, A Resolution Authorizing the Village Manager to Enter into a Contract for 2011 with D. Michael Crites and His Law Firm for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon. 

Discussion:

Law Director Crites indicated that this contract was the same as the contract in 2010.  There were no changes in the contract since 2007. 

Mayor Hartfield called for a vote to approve Resolution No. 10-48.   Motion carried (7-0).  Resolution No. 10-48 was approved. 

Resolution No. 10-49, A Resolution Authorizing the Village Manager to Enter into a Contract for 2011 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

Discussion:

Law Director Crites indicated that this contract and fees were the same as the contract in 2010.  

Mayor Hartfield indicated that Prosecutor Sassen did a fine job.  

Councilmember Mershon asked if staff had determined how much Municipal Court was used.

Mayor Hartfield called for a vote to approve Resolution No. 10-49.   Motion carried (7-0).  Resolution No. 10-49 was approved. 

Resolution No. 10-50, A Resolution Authorizing and Directing the Manager of the Village of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky.

Discussion:

Finance Director Kraner advised Council that the Bryn Du Services Contract required that funding be transferred to the Commission by January 31, 2011.  She asked if Council authorized that transfer.  Council gave their consensus to transfer the funds. 

Mayor Hartfield called for a vote to approve Resolution No. 10-50.   Motion carried (7-0).  Resolution No. 10-50 was approved. 

Resolution No. 10-51, A Resolution to Approve an Increase in the Refuse Rate Beginning January 1, 2011 was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Barsky. 

Discussion:

Councilmember Mershon questioned if the contract language addressed or dealt with this type of issue.  Clerk Prasher indicated that the contract did not specifically address issues regarding a rate increase.  Acting Manager Terry read the language in the contract regarding any and all changes:  “This Contract, and the terms and specifications thereof, may be changed only in written form, signed by the Village Manager and the Contractor.” 

Mayor Hartfield called for a vote to approve Resolution No. 10-51.   Motion carried (7-0).  Resolution No. 10-51 was approved.

Ordinance No. 28-2010, An Ordinance to Permit the Demolition of a One-and-One-Half Story Detached Accessory Structure at 219 West Broadway was introduced and a hearing date recommended for January 5, 2011 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 28-10 for the January 5, 2011 Council meeting. 

Resolution No. 10-52, A Resolution to Authorize the Village Manager to Seek Bids for a Stationary Emergency Bypass Pump for the South Main Street Lift Station was introduced and moved for approval by Councilmember Barsky. Second by Vice Mayor Herman. 

Discussion:

Acting Manager Terry indicated that currently there were two permanent pumps at this life station.  In working with the Village Engineer, it has been recommended that a permanent emergency bypass pump be installed due to the sensitive environmental location of this lift station.  

Wastewater Superintendent Holmquist indicated that this line was a heavily used line connecting to Kendal at Granville and in the source water protection area.  With the upcoming development of the Mill District property, it has been recommended that an emergency bypass pump be added.  This project was started and budgeted for completion earlier this summer, but due to EPA permit requirements the approval process was just completed.  

Councilmember Barsky asked the estimated cost of a bypass pump.  Wastewater Superintendent Holmquist indicated that the engineer estimated the cost between $50,000 and $80,000. 

Councilmember Mershon asked if the current pumps were remotely monitored.  Wastewater Superintendent Holmquist responded in the affirmative.

Councilmember Barsky questioned the time frame for completion of the project.  Finance Director Kraner indicated that it was budgeted for 2010, but was moved forward into the 2011 budget.  Wastewater Superintendent Holmquist indicated that he anticipated that bid results could be expected in mid-February. 

Mayor Hartfield called for a vote to approve Resolution No. 10-52.   Motion carried (7-0).  Resolution No. 10-52 was approved. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 1, 2010 

Councilmember O’Keefe made a motion to approve the November 17, 2010 minutes as amended. Second by Councilmember Barsky.  Motion carried 7-0.

MAYOR’S COURT REPORT – November 

The Mayor’s Court Report for the month of November was presented for review. 

Councilmember Barsky moved to accept the November Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – November

The Manager’s Report for the month of November was presented for review.              

Councilmember Barsky moved to accept the November Monthly Manager’s Report   Second by Councilmember Lerner.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that one application was approved for enclose a dumpster at 127 East Broadway. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Licking County Parks and Recreation District levy failed.  The Parks District attended the last Granville Recreation District meeting to advise them of the current condition.  The Parks District intended to close the indoor facility at Infirmary Mound Park.  The Parks District asked if the Granville Rec District might be willing to handle reservation calls for Infirmary Mound Park.  The Parks District also indicated that each municipality may acquire the responsibility of maintain the portion of the TJ Evans bike path that was in their borders.  Kate Barrett was appointed at the new acting Rec District Board President. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported the Tree & Landscape Commission intended that renovation of Opera House Park to be a multi-year process. 

Union Cemetery (Barsky)

Councilmember Barsky advised Council that the Board’s next regular meeting would be on Thursday, December 16, 2010 at 7:00pm in the Village Office. 

OTHER COUNCIL MATTERS 

Councilmember Lerner indicated in response to Mr. Nazarian’s comments, Council did not vote on the developer’s proposed project.  Council made it clear that the vote was made on the requested zoning change.  Councilmember Barsky felt the Council had made it clear that multi-family housing was not to be extended on Broadway. 

Councilmember McGowan suggested that Council or the LSSU Committee should revisit the Village’s four hour snow removal policy for residents.  This requirement may be too restrictive for residents who work all day out-of-town or for residents who were out-of-town. 

Councilmember O’Keefe reported on the source water protection committee’s meeting on December 8th.  The committee discussed the Village’s preparedness to deal with disasters or environmental hazards.  Fire Chief Jeff Hussey advised the committee of the existing plan.  She indicated that committee member Dawn Busalacchi spoke to the group about outreach and educational materials that were currently available.  Materials would also be compiled and distributed regarding ground water monitoring.  Councilmember O’Keefe indicated that she invited Ms. Busalacchi to speak to Council regarding ground water monitoring. 

Acting Manager Terry advised Council that Village staff received a quote from RITA (Regional Income Tax Agency) regarding the cost of their services.  RITA indicated the estimated cost to be between $73,000 and $81,000.  This cost was based on the revenue received by the Village.  As revenues increase, the cost of the service increases.  She indicated that RITA would be making a presentation to Council in February.  Councilmember Mershon indicated that this rate would equal the cost of the Tax Commissioner’s position and would address privacy issues and would increase the Village’s access to tax records. 

Acting Manager Terry advised Council that the Ohio Department of Transportation would be making a presentation to Council at their January 19, 2011 meeting regarding the Cherry Valley Road intersection.  

Acting Manager Terry advised Council that staff had only received one application for the Charter Review Commission.  Vice Mayor Herman suggested approaching Denison students to serve on the Commission or have a class become involved to work with the Commission. 

Councilmember Barsky asked if there was mutual aid for wastewater disasters.  She suggested establishing a multi-municipality committee to address ecological and environmental issues within the community.  

EXECUTIVE SESSION 

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:09pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:44pm. 

ADJOURNMENT (10:45pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

Council Minutes December 1, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 1, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry. 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to amend the agenda to include reintroducing Ordinance No. 18-2010 as an item under New Business.  Second by Councilmember McGowan. Motion carried to amend the agenda (7-0).   

CITIZEN COMMENTS (7:33pm) 

Bryon Reed, 134 Stone Valley Drive, asked Council to reconsider his application to amend the Village Code to allow multi-family units as a conditional use.  He indicated that Council’s tact was unexpected regarding this legislation.  Mr. Reed indicated that he expected Council to take time to deliberate and discuss the legislation, not just dismiss it.  He indicated that he would have liked to know why the legislation was not approved.  Mr. Reed advised Council that he and his partner had resubmitted their application for a single family residence for the same property.  Mr. Reed indicated that he felt that the best use of that property was not as a single family residence.  He indicated that he and his partner were interested in purchasing the property for development.  He would like a recommendation from Council as to what they felt was the best use of that property. 

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm. 

PRESENTATION 

John Peckskamp, Big O Refuse, spoke to Council regarding a proposed increase in Village refuse service of $.29 per month/per residence.  Mr. Peckskamp indicated that he provided Council with a copy of the information regarding this increase.  Big O was notified by the Coshocton, Fairfield, Licking and Perry Counties Solid Waste District would be implementing a new $2.00 per ton generation fee, an increase from $1.00 per ton, and an increase in the current disposal fee of $.25 per ton on all solid waste collected in the four county district.  Mr. Peckskamp indicated that Council saw a presentation regarding this possible increase from the CFLP Solid Waste District and voted against the increase.  However, the increase was approved my more than sixty percent of the communities in the district.  Mr. Peckskamp provided Council with a breakdown of how the $.29 increase was calculated.  He also indicated that Big O Refuse was permitted to pass through this increase in fees to its customers per language in House Bill 592 and pursuant to the Ohio Revised Code section 3734.57 and 3734.573.   Mr. Peckskamp thanked Council for the opportunity to make this presentation. 

Councilmember Barsky asked if this increase applied to just solid waste.  Mr. Peckskamp indicated that the increase was for solid waste sent to the landfill. 

Councilmember O’Keefe asked if Big O had noticed a reduction in refuse and an increase in recycling in the Village.  Mr. Peckskamp indicated that the Village of Granville had over eight hundred residents who participated in recycling.  He also indicated that there was also an increase in recycling items dropped off at the Denison recycling center. 

Councilmember McGowan asked if the rate increase would be effective January 1, 2011.  Mr. Peckskamp answered in the affirmative.  Councilmember McGowan commented that the refuse rate would still be less than the original residential rate. 

Councilmember Mershon asked Acting Manager Terry to review the language in the Big O contract regarding altering the contract.

Kate Barrett, Granville Recreation District Board member, indicated that she and Andy Wildman, Director of the GRD, wanted to provide Council with a progress report regarding the GRD.  Mrs. Barrett indicated that it was the mission of the GRD to develop manage and coordinate recreational, educational, social, cultural and athletic activities and facilities for citizens of all ages within the Granville Recreation District in an efficient, effective and sustainable manner.  She indicated that in the past year the GRD hired an outstanding director who brought great deal of experience to the position.  The GRD had passed a one-mil levy thus making the GRD financially separate from Granville Township.  Recently the GRD developed and designed a new logo.  Mrs. Barrett also indicated that as part of the GRD’s strategic plan, the GRD would be developing a survey that would complete a needs assessment for the community to determine possible program needed and facilities needed.  It is being called GRD PRIDE (Planning Recreational Interests District-wide for Everyone).  The community will be given the opportunity to provide input, comments and express concerns during this survey process.

Councilmember O’Keefe asked Mrs. Barrett’s thoughts regarding seniors and the GRD’s contact with the Granville Fellowship.  Mrs. Barrett indicated that the GRD was in regular contact with Leigh Ann Miller, Director of the Granville Fellowship.  The GRD worked carefully with the Fellowship to help add to their programming and not compete with the Fellowship.   

Vice Mayor Herman commented that one quarter of the GRD budget was used toward the build out of Rec District properties.  He questioned the amount of financial investment to complete the build out.  Director Wildman indicated that $330,000 was needed to complete the build out.  Mrs. Barrett indicated that the build out was based on an eight year strategic plan.  Vice Mayor Herman asked how the dollars that were currently being used on the build out would be used in the future.  Mrs. Barrett indicated that a portion of the budget would always be designated for facilities or capital improvements and growth.

Councilmember McGowan asked if more money would be directed toward seniors as only 1.2% of Rec District funding was used for senior programming.  Councilmember O’Keefe indicated that $6,000 was provided directly to the Granville Fellowship.  Mrs. Barrett indicated that the GRD provided a variety of programs for seniors and groups of all ages such as the Concerts of the Green.  The GRD was also careful to work with the Senior Fellowship so as not to compete with their programming.  GRD Board President Paul Jenks added that the GRD has not overlooked programming for seniors.  A number of GRD programs were made available to seniors, but may not be funded by dollars specifically designated for senior programming. 

Andy Wildman, Director of the GRD, indicated that during the past year, the GRD had dealt with a number of tactical and procedural issues that were necessary and important to the organization of the GRD.  The GRD has also focused on the organizational aspects of youth sports by developing sport committees to set policies and procedures for each sport.  Director Wildman indicated that over 1,600 children participated in youth sports this past year.  The continued growth of youth programming should lead to big dividends for the GRD in the future.  He indicated that the one mil replacement levy generated $400,000 for the GRD.  Director Wildman indicated that the GRD would be looking into implementing online registration and completing a cost analysis for program rates.  He indicated that his intent this past year had been to follow in the footsteps of the Granville Recreation Commission and begin to establish the organizational foundations of the GRD.  Director Wildman thanked Council for permitting the GRD to use a portion of the Village Office space and looked forward to working with the Village in a collaborative effort in the future. 

OLD BUSINESS 

There was no Old Business.

NEW BUSINESS 

Ordinance No. 22-2010, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2011 was introduced and a hearing date recommended for December 15, 2010 by Councilmember Barsky.  Second by Vice Mayor Herman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 22-10 for the December 15, 2010 Council meeting.

Ordinance No. 23-2010, An Ordinance to Adopt Chapter 1197 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Comprehensive Stormwater Management was introduced and a hearing date recommended for December 15, 2010 by Councilmember O’Keefe.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 23-10 for the December 15, 2010 Council meeting.

Ordinance No. 24-2010, An Ordinance to Adopt Chapter 1198 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Illicit Discharge and Illegal Connection Control was introduced and a hearing date recommended for December 15, 2010 by Councilmember O’Keefe.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 24-10 for the December 15, 2010 Council meeting.

Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control was introduced and a hearing date recommended for December 15, 2010 by Councilmember O’Keefe.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 25-10 for the December 15, 2010 Council meeting.

Resolution No. 10-47, A Resolution to Accept a Gift from the Hubert and Oese Robinson, the Granville Lifestyle Museum, to the Tree and Landscape Commission for Use at Opera House Park was introduced and moved for approval by Councilmember Lerner. Second by Councilmember Barsky. 

Discussion:

Councilmember Barsky asked how these funds were generated.  Mayor Hartfield indicated that the Dr. Price, representing the Museum, contacted the Village and indicated that funding might be available to the Village.  The monies could only be distributed from the trust to the Village for use toward the beautification of the downtown Village area.  The Village suggested using the funds towards improvements in Opera House Park.  The Museum felt that use would be in compliance with the stipulations of the estate.  The donation would amount to $25,000.  Acting Manager Terry indicated that in speaking with Mr. Price recently, he indicated that the gift would be a minimum of $30,000. 

Mayor Hartfield called for a vote to approve Resolution No. 10-47.   Motion carried (7-0).  Resolution No. 10-47 was approved. 

Ordinance No. 26-2010, An Ordinance to Create and Opera House Park improvement Fund was introduced and a hearing date recommended for December 15, 2010 by Councilmember Lerner.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 26-10 for the December 15, 2010 Council meeting 

Ordinance No. 27-2010, An Ordinance to Regulate the Repair and Replacement of Certain Non-Conforming Structures in the Village was introduced and a hearing date recommended for December 15, 2010 by Councilmember Mershon.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 27-10 for the December 15, 2010 Council meeting 

Ordinance No. 18-2010, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville to Allow Two-Family and Multi-Family Residential Uses as Conditional Uses in the Village Business District was moved to be reintroduced by Councilmember O’Keefe.  Second by Councilmember Mershon.

Discussion:

Councilmember O’Keefe indicated that she wanted to reintroduce this legislation for Council to hold a discussion regarding this application.  Previously Council did not indicate concerns they may have had with this legislation or how to proceed to resolve the issues addressed by the residents.  Councilmember O’Keefe indicated that the upcoming Comprehensive Plan recommended and encouraged the development of this type of housing in the downtown area.  This ordinance might be a benefit to the Village.  Councilmember O’Keefe indicated that she would like a definition of a multi-family dwelling and of a townhouse.  Councilmember O’Keefe indicated that perhaps there were issues with this specific ordinance, but she felt there was a need to find a solution to address the concerns expressed by existing property owners and address whether multi-family housing was desired in the downtown area.  Acting Manager Terry read the definitions of townhomes and multi-family housing that were currently in the Village Code. 

Councilmember Mershon indicated that he did not pursue a discussion at the last Council meeting as he did not see much support for the ordinance.  He felt it would be fair to the public for Council to discuss why they voted as they did.   

Mayor Hartfield agreed that the applicants may be owed an explanation for why Council proceeded as they did, but she was not sure the Council wanted to reintroduce the legislation which is what Council was addressing currently.   

Councilmember Barsky agreed with the Mayor that a discussion was appropriate, but the specific ordinance that was put before Council was not sufficient to address all of the issues.  She did not feel it was appropriate to reopen Ordinance No. 18-10.

Vice Mayor Herman described Ordinance No. 18-10 as being not that well baked.  He suggested that the venue to discuss the subject of this legislation may not be at the Council level, but in Planning Commission or Council’s Planning and Zoning Committee.  He also felt the remedy for these issues as outlined in the ordinance was scattered.  Vice Mayor Herman questioned what specific issues Council wanted to address regarding the topic of this legislation. 

Councilmember Mershon indicated that Ordinance No. 18-10 may not have been in its best form, but the changes it attempted to amend were a good concept.  He suggested that the Planning and Zoning Committee address whether residential housing should be allowed in the Village Business District.   

Vice Mayor Herman moved to call the question.  Second by Councilmember McGowan.  Mayor Hartfield called for a roll call vote to call the question:  Barsky – yes; Lerner – no; McGowan – yes; Mershon – no; O’Keefe – no; Herman – yes; Hartfield – yes.  Motion failed 4-3. 

Councilmember O’Keefe agreed that the ordinance may have been flawed.  She commented that if the ordinance was reintroduced, a vote could end with the same result.  She also indicated that these issue should be reviewed by the Planning and Zoning Committee.   

Councilmember O’Keefe moved to withdraw her motion to reintroduce Ordinance No. 18-10.  Councilmember Mershon consented to the withdraw of the motion.  Ordinance No. 18-10 was not reintroduced.

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 17, 2010 

Councilmember McGowan made a motion to approve the November 17, 2010 minutes as amended. Second by Councilmember Barsky.  Motion carried 7-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

Councilmember Mershon reported that the solicitation letters for the Foundation were mailed.  He hoped everyone would consider giving a donation.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a copy of the minutes were in Council’s packet.  She indicated that three signs were approved at the meeting. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Rec District would be electing a new Board chair at their December 2nd meeting as the current chair Paul Jenks has been appointed as a new Granville Township Trustee. 

Tree & Landscape Commission (Lerner)

No report. 

Union Cemetery (Barsky)

Councilmember Barsky advised Council that a short notice request came to the Board to use the cemetery as part of a movie being filmed locally.  The request was denied.  The Board will be holding its next regular meeting on Thursday, December 16, 2010 at 7:00pm in the Village Office. 

OTHER COUNCIL MATTERS  

Acting Village Manager Terry advised Council that the request to remove a pine tree planted in the tree lawn on Glyn Tawel Drive had been resolved.  The parties requesting the removal of the tree withdrew their request.  Village staff provided Council with pictures of the tree.  The tree did not present a traffic hazard or obstruction.  The Tree & Landscape Commission indicated that they were not in support of removing the tree, but would consider limbing up the tree.  

Councilmember Barsky asked if Village staff was considering providing an educational component as part of the three stormwater ordinances scheduled for a public hearing.  She asked the media to put an article in the Sentinel that discussed the implications of these ordinances.  Councilmember Barsky also asked Village staff to provide an executive summary showing how these ordinances paralleled with EPA requirements and what impact they would have on Village residents.  Councilmember O’Keefe indicated that she would like to see some sort of citizenry educational component.  Acting Manager Terry indicated that an educational outreach program currently existed in the school district which explained the impact of soil erosion, illegal dumping and stormwater drainage.  That information was already available. 

Councilmember Mershon suggested that the Village look into utilizing RITA for our tax collection services as it could reduce the Village’s costs for tax collection and address issues involving privacy concerns.  He suggested that a presentation from RITA be scheduled.  Acting Manager Terry asked Council when they would like a presentation scheduled.  She indicated that Finance Director Kraner was in the process of interviewing applicants.  She asked if Council wanted Finance Director Kraner to proceed in the hiring process.  Council’s consensus was to proceed with the hiring process and schedule a presentation with RITA in January, 2011. 

Acting Manager Terry reported that she had attended the recent ODOT meeting regarding the Cherry Valley Road intersection.  She provided Council with a list of issues that Council might want to comment upon and submit to ODOT.  Acting Manager Terry indicated that she was working with ODOT regarding the size of the intersection and asked that ODOT check the traffic flow models through 2035. 

Councilmember McGowan recommended that the following comments be submitted to ODOT regarding Council’s concerns about the Cherry Valley Road intersection.  Second by Councilmember Barsky.

  1. Leave the westbound exit ramp from State Route 16 on the east side of Granville open
  2. Reduce the number of lanes heading north from the northern exit ramps to Newark-Granville Road, perhaps include a landscaped median between the north and southbound lanes
  3. Install a landscape buffer on the west side of the intersection along the Welsh Hills School
  4. Should a safety device (wall) be included in the design between the intersection and Welsh Hill School
  5. Moderate lighting at the intersection
  6. Council supported a signalized intersection at the northern intersection of Newark-Granville Road.  At the southern intersection at Cherry Valley Road, Council did not have a preference. 

Councilmember Mershon recused himself from the meeting. 

Mayor Hartfield called for a vote on the recommendation to ODOT.  Motion passed 6-0.

Councilmember Mershon returned to the meeting.  

Acting Manager Terry advised Council that the Service Department was working on repairing all street light outages.  Many of the lights that were currently out of service were awaiting a service call from AEP.  As the lights were owned by AEP, the Village staff was only permitted to change bulbs.  Repairs above and beyond that scope, AEP must make all of those repairs.  Many of our street lights were made by Holophane and parts were difficult to find.  These Holophane lights were being gradually replaced with newer fixtures. 

Acting Manager Terry also reported to Council that the speed survey results on West Broadway were complete.  The results showed an average speed of 35mph and would not warrant a reduction in the posted speed limit based on current ODOT standards. This information would be forwarded to the LSSU Committee for their review. 

Acting Manager Terry asked how Council would like to proceed regarding the Christmas trees added by a store owner on North Prospect Street.  She suggested that for next year the LSSU Committee and Chamber could discuss the possibility of placing trees on North and South Prospect Streets including the cost and participation.  Acting Manager Terry advised Council that she was unaware of how electric was connected to the Mill General Store’s tree.   That issue would also need to be addressed.  Acting Manager Terry asked Council how they would like her to proceed.  Council questioned the additional costs to the Village if more trees were added.  Council did not come to a consensus regarding these issues. 

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote:  Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:24pm.  

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:15pm. 

ADJOURNMENT (10:16pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (7-0). Meeting adjourned.

Council Minutes November 17, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 17, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried to amend the agenda (7-0).    

CITIZEN COMMENTS (7:33pm) 

As no one appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:34pm. 

PUBLIC HEARING 

Ordinance No. 18-2010, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville to Allow Two-Family and Multi-Family Residential Uses as Conditional Uses in the Village Business District

Bryon Reed, 134 Stone Valley Drive, indicated that he was one of the applicants from Terra Nova who requested this change in the Code.  He indicated that he presented this project to the Granville Planning Commission and wanted to provide the same information to Council.  The concept for the plan was based on the proposed Comprehensive Plan and developed to reflect the goals and objectives outlined in the Plan.  He and his partner sought public comment and opinion by bringing their display almost weekly to the Farmer’s Market.  While at the Market he indicated that the general consensus was overwhelmingly positive and supportive of the project.  Mr. Reed indicated that he understood the concerns expressed by the public and made changes to the design based on some of the concerns voiced.  Mr. Reed advised Council that the two dissenting votes regarding this application on the Planning Commission were due to disagreement with the amendment to the application.  Those Commission members preferred the application as originally submitted.  Mr. Reed also indicated that the suggested changes to the Code were not self-serving, but to fix issues regarding existing multi-family units in that district.  Mr. Reed quoted Commission member Mitchell as saying “I would be in favor of allowing residential use in the downtown business district based on the success of cities that have residential use above their commercial uses.  The great cities of the world all have multi-story residential above their businesses, and those people frequent the businesses and they support the businesses.”  Mr. Reed requested that Council support Ordinance No. 18-10 and hoped this development was viewed as a positive for the community.

Dennis Cauchon, 327 East Broadway, indicated that he felt this legislation was driven by the proposed application.  He felt the development was not a viable project.  The proposed structure was too big for the lot.  Mr. Cauchon indicated that the Granville Inn should not be permitted to sell the lot as a parking area was needed for the Inn per parking regulations outlined in the Village Code.  The Planning Commission vote was not unanimous; it was a three - two vote.  The proposed changes to the zoning code were sloppy zoning.  Mr. Cauchon quoted local residents Keith Myers regarding his opinion on making zoning changes that don’t ask what was the best thing that could happen in zoning, but what’s the worst that could happen.   Mr. Cauchon also suggested that including multi-family uses as a conditional use would allow developers to manipulate that law and transform properties like the Granville Inn and the Buxton Inn into condominiums.  Mr. Cauchon asked Council to step back and consider the proposed legislation and not approve it. 

Patti Urbatis, realtor and owner of Integrity 1 Realty, felt the development was self-serving and would not be beneficial to Granville.  As a realtor, she felt the project would devalue property values.  Ms. Urbatis indicated that statistics show that multi-family unites reduce property values in downtown areas.  She questioned where the documentation was from the community showing support for the project.  No one asked her opinion.  She indicated that she was in her office during Farmer’s Market and had not been approached nor did she Terra Nova at the weekly market.  Ms. Urbatis asked Council not to support the development. 

Sharon Sellitto, 215 South Cherry Street, questioned why the core business district did not include the two largest downtown Village businesses, the Granville Inn and Buxton Inn.  Planner Terry indicated that the Planning Commission was trying to incorporate a use of multi-family housing on the second floor of downtown businesses, so a core business area was suggested.  She also asked about a secret meeting between Tom Mitchell and the developer.  Mr. Mitchell, who was in the audience, responded that there was no such meeting.  Mr. Mitchell also indicated that the Planning Commission suggested and developed the core business district to accommodate multi-family use and to make sure the main downtown business area maintained business usage.  Ms. Sellitto requested that Council not approve this ordinance.  Additionally Ms. Sellitto felt that not allowing buildings to rebuild that were sixty percent destroyed was vindictive.  She also indicated that the rules regarding Denison students living off campus were continually broken. 

Tom Mitchell, 303 South Main Street, indicated that he was in support of this proposal.  The Code amendment was not about or for this particular development, but to fix a hole in the existing Code and a way to add vitality to the downtown business area.  He indicated that he was surprised that the Village did not already permit residences above the downtown businesses.  He felt the increase in density in the downtown area would benefit the local businesses.  Mr. Mitchell also indicated that by allowing multi-family units as a conditional use, each proposed development could be looked at on a case by case basis.  Mr. Mitchell also indicated that the Planning Commission suggested and developed the core business district to accommodate multi-family use and to make sure the main downtown business area maintained business usage. 

Sam Sagaria, 117 South Prospect Street, felt there was not enough information available to make an informed opinion.  He questioned what impact this amendment would have on other residences in the district.  He felt the uncertainty of how this amendment would impact the Village should cause this legislation to be held until additional information was available. 

Julio Valenzuela, 140 Pembroke Lane, indicated that he was the new owner of 115 and 117 East College Street, multi-family housing.  He commented that he did not realize until after he purchased these properties that should sixty percent of either building be destroyed, current Village Code prevented him from rebuilding the units.  He requested that Council vote to protect his interests as well as the other multi-family property owner’s interests.  He indicated that he did not understand concerns regarding converting existing residents into condominiums or apartments.  It was very difficult to convert units to bring them up to code.  Mr. Valenzuela also questioned why multi-family units were permitted to be constructed and then disavowed from the Code.  He also suggested that the Village needed some multi-family housing in the area for single individuals and seniors.  Mr. Valenzuela requested that Council protect local resident’s investment and correct existing errors in the Code. 

Dan Bellman, 310 Summit Street, indicated that the best development for the Village tax base was office units, not residential.  Mr. Bellman suggested that Council separate the issue of residential housing above businesses from development projects.  He felt mixed use issues be separately evaluated and considered.  He described the proposed development project as the most disastrous project brought before Council.  Council should not be promoting multi-family housing in the Village Business District.  This type of development was not the tax base revenue or type of use that the Village needed.  Allowing this amendment to be considered would increase density to eighty percent instead of fifty percent in the residential areas.  Mr. Bellman indicated that the greatest number of problems, according to the police department, were at multi-family units.   He requested that Council not propose this use at all in the Village Business District. 

Bill Wernet, 347 North Granger Street, indicated that it was not by accident that the Village was the way it was – it was due to careful planning.  The Village of Granville was a unique environment with unique characteristics.  People were attracted to our community because of this unique environment.  He requested that Council not support this proposed legislation.   Mr. Wernet further indicated that Denison’s policy regarding off-campus housing could change and permit off-campus housing again.  He would be in support of modifying the zoning code regarding existing structures. 

Bryon Reed, 134 Stone Valley Drive, commented the building condominiums would not devalue existing property values.  A good development would enhance those values.  He and his partner utilized the goals outlined in the Comprehensive Plan to design these empty nester condominiums.  Mr. Reed also indicated that he had not had any conversations with Council or Planning Commission members.  He again reiterated that while at the Farmer’s Market, he did receive positive responses and based the design on the feedback he received. 

Mayor Hartfield read a letter into the record from Ed Vance, 233 East Broadway.  Mr. Vance indicated that he was not in favor of amending the Code for the Village Business District, but he would support changes that would allow for development of that property. 

Herach Nazarian, 2897 Champion Mill Road, spoke in response to several comments made.  He indicated that the Granville Inn was not required to keep their parking lot as they had a separate lot available.  He indicated that the survey of community residents completed for the Comprehensive Plan indicated that multi-family housing was wanted and needed in the community.  He indicated that this legislation was needed to address to correct holes in the existing zoning code and concerns of existing multi-family property owners.    He asked that Council support this amendment to the zoning code. 

Ordinance No. 21-2010, An Ordinance to Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 34mph Speed Limit on Lancaster Road and River Road 

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance Nos. 18-2010 and 21-2010 at 8:38pm. 

OLD BUSINESS 

Ordinance No. 18-2010, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville to Allow Two-Family and Multi-Family Residential Uses as Conditional Uses in the Village Business District

Discussion:

Councilmember Mershon asked if Council had to consider this legislation.  He questioned if someone introduced this legislation, could they then speak against the legislation.  Law Director Crites indicated that Council did not have to introduce the legislation, but should the legislation be introduced, any Councilmember could speak against the legislation.  Law Director Crites indicated that Council had to act on the legislation.  Council had the ability to not introduce the legislation, but they had to react to the Planning Commission’s recommendation.  Council could deny, reverse, modify or adopt the Planning Commission’s decision, without introducing the legislation.  Council, according to Village Code, section 1143.03, must modify, deny or take affirmative action on Planning Commission’s recommendation.  Council did not have to take action that evening, but would have to make a decision at the next Council meeting. 

Councilmember McGowan moved to reverse the action and recommendation of the Planning Commission.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to reverse the action and recommendation of the Planning Commission: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  The Planning Commission recommendation to amend Section 1159.02 of the codified Ordinances of the Village of Granville was reversed (7-0).

Councilmember O’Keefe requested that a more specific definition of multi-family dwelling was needed.  

Councilmember McGowan indicated that he would support apartments above businesses, but had concerns about adding multi-family units as a conditional use to the Code.  He indicated that he would also support allowing existing multi-family property owners the opportunity to rebuild their units.  

Council expressed a consensus that residents had raised a number of issues that should be discussed and addressed by Council that evening. 

Ordinance No. 21-2010, An Ordinance to Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 34mph Speed Limit on Lancaster Road and River Road was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.  

Discussion:

Councilmember McGowan suggested that the ordinance should be passed as an emergency measure.  

Councilmember McGowan moved to enact Ordinance No. 21-2010 as an emergency measure.  Second by Councilmember Mershon.  

Mayor Hartfield called for a roll call vote to enact Ordinance No. 21-2010 as an emergency: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 21-2010 passed (7-0). 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2010 declaring an emergency: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 21-2010 passed (7-0). 

NEW BUSINESS 

Resolution No. 10-46, A Resolution to Reconfirm the Adoption of a Scenic Byway Management Plan through the State of Ohio Department of Transportation was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember McGowan. 

Discussion:

Councilmember Barsky commented that she felt the Village should resubmit the scenic byway application.  Councilmember O’Keefe confirmed that there was not a fee associated with the submission.  Planner Terry indicated in the affirmative. 

Mayor Hartfield called for a vote to approve Resolution No. 10-46.   Motion carried (7-0).  Resolution No. 10-46 was approved. 

REVIEW OF MINUTES  

Special Scheduled Meeting of November 1, 2010 

Councilmember O’Keefe made a motion to approve the November 3, 2010 minutes. Second by Councilmember Barsky. Motion carried 7-0.

Regularly Scheduled Meeting of November 3, 2010 

Councilmember Barsky. made a motion to approve the November 3, 2010 minutes. Second by Councilmember McGowan Motion carried 7-0. 

MAYOR’S COURT REPORT – October 

The Mayor’s Court Report for the month of October was presented for review. 

Councilmember Barsky moved to accept the October Mayor’s Court report.  Second by Councilmember McGowan.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – October 

The Manager’s Report for the month of October was presented for review.      

Councilmember Barsky commented that income tax receipts were still down four percent.  Councilmember Mershon commented that the projected numbers through year-end show some of the revenues increase.  Finance Director Kraner indicated that she anticipated that Village revenue would be down by three percent at the end of the year from projected revenue.  She indicated that revenues began the year down by seven percent. 

Councilmember Barsky moved to accept the October Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a renovation for a home on West Maple Street was approved.  The removal of a storage building was approved as well as the approval of the construction of a new garage.  Approvals were also granted for a driveway, roof and a change of use for Petali Teas to add a tea room. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky indicated that a copy of the Planning & Zoning Committee’s meeting minutes were included in Council’s packet.  The Committee recommended that three ordinances be brought before Council to address various NPDES requirements.  Additionally, the Committee recommended that two ordinances regarding mailing and notification procedures be submitted to Council in order that the Village Code maintains consistency.  Council consensus was that several of the issues brought up by residents during the public hearing regarding existing multi-family structures should be addressed by the Planning and Zoning Committee.  Councilmember Mershon indicated that the Village’s Code may be a little looser than other community codes.  He also indicated that current rules in lending may also need to be reviewed prior to updating the Code. 

Granville Recreation District – (Lerner)

Councilmember Lerner responded to Councilmember Mershon’s question about the amount of programming provided for seniors.  Councilmember Lerner indicated that the Rec District provided $6,000 to the Granville Senior Fellowship for senior programming.  Councilmember McGowan indicated that the Rec District’s one year use of Village office space would soon be expiring.  He questioned when the Rec District would be breaking away from utilizing Village support and becoming self-sufficient as they now had the ability to petition for additional millage. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was working on the renewal application for the Tree City award.  The Commission was taking over the administration of the Memorial Tree Program from the Granville Garden Club.  The Bryn Du Homeowner’s Association asked the Tree & Landscape Commission to remove an evergreen tree from the tree lawn on the southeast corner of Bryn Du Drive and Glyn Tawel Drive.  The Homeowner’s Association indicated that there were problems with unsupervised children leaving contraband in the tree.  The Tree & Landscape Commission indicated that they were uncomfortable with removing the tree, but would look at other options including limbing up the tree.  Denison University was in the process of submitting an application to become a Tree Campus.  With that certification, the University would apply for a Toyota grant which would provide one hundred new trees for the campus. 

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS  

2011 Budget Presentation 

Finance Director Kraner presented a PowerPoint presentation of the 2011 Village Budget.  She indicated that the presented budget was a draft.  Council was provided a summary memo outlining the projected revenues and expenses for 2011.  The revenue projections were estimates based on projections and trends.  A printed copy of the presentation will be filed with these minutes. 

Councilmember Mershon expressed his concerns about the $600,000 cost overrun.  He questioned which expenses were up from 2010 that accounted for those additional costs.  The $92,000 payment for the pedestrian bridge to Raccoon Valley Park was one item.  He would like to know what accounted for the additional costs.  Finance Director Kraner indicated that she was not aware of any specific items causing the increase in expenses.   

Vice Mayor Herman questioned the purchase of new equipment in 2011.  He questioned if the equipment could continue to be leased.  He also indicated that he was hesitant to make changes to the budget until a new Village Manager was hired.   

Councilmember O’Keefe questioned if the Village should take responsibility for plowing the Newark-Granville Road pathway.   

Mayor Hartfield asked Councilmember to email Finance Director Kraner with any changes to or questions about the budget.  Planner Terry indicated that the budget would be made available for review at the Granville Library, in Village Hall and on the Village website. 

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to conference with the public body’s attorney concerning a dispute involving the public body.” Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote:  Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:50pm.  

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:20pm. 

Council returned to the regular session.

Mayor Hartfield indicated the she would compile a list of applicants for the Village Manager position to confirm that all Councilmembers had received copies of all applications.  The Mayor will also request from Council a list of qualities that candidates should possess.  Councilmember Mershon suggested that each Council member should compile a list of two to three applicants that they prefer and see which applicants may be top candidates for all members.  Mayor Hartfield indicated that Council should meet in December on a non-regular Council meeting to review the applications. 

Clerk Prasher reported that seventy-eight had been taken as part of the deer management program with a total of eighty-three hunters participating.

Councilmember Lerner asked if the individual, who made the records request regarding his parking ticket, received the information requested.  Law Director Crites indicated that the individual’s hearing was scheduled for Friday, November 19th and his records request had been fulfilled.   

ADJOURNMENT (10:22pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Council Minutes November 3, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 3, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Mayor Hartfield, Acting Manager Terry and Law Director Crites. 

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember O’Keefe.  Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (6-0).    

CITIZEN COMMENTS (7:34pm)  

Bryon Reed, 134 Stone Valley Drive, indicated that he was with Terra Nova Partners, LLC.  He and his business partner Herach Nazarian were the applicants applying for the code amendment to the Village Business District.  He indicated to Council that he was available to answer any questions.  Terra Nova has been soliciting comments from the general public during the Farmer’s Market regarding their proposed development.  He indicated that he and his partner would be making a presentation to Council at the public hearing for Ordinance No. 18-2010 to explain their reason for requesting the code amendment.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm. 

PRESENTATION

Don Hostetter, Chair of the Tree and Landscape Commission, appeared before Council to report that Granville was selected to host the Tree City USA annual meeting in April 2011.  He thanked Council for their continued support of the Tree and Landscape Commission.  The funding provided was used for the maintenance of Opera House Park and the Broadway beds as well as annual fall tree plantings.  The Commission was making a one time request from Council for an additional $2,000 for 2011 to cover expenses for the Tree City USA event at the Bryn Du Mansion.  Mr. Hostetter indicated that most of the expenses should be covered within the proposed budget, but the Commission wanted to make sure funding was available to cover any extra expenses.  Mr. Hostetter expects forty-four communities to participate.  Most expenses should be covered by the $20 registration fee.  The Commission will partner with Jeremy King, Denison’s Sustainability Coordinator, as Denison was in the process of applying for the Tree Campus designation.  Denison would be one of three universities with that designation.   

Councilmember O’Keefe asked if a registration fee was customary.  Mr. Hostetter indicated in the affirmative, that most registration fees were between $20 and $25.  He expects about one hundred and twenty people will attend the event. 

PUBLIC HEARING 

Ordinance No. 19-2010, An Ordinance to Permit the Demolition of a Single Story, Detached, and One-Car Garage Structure at 335 West Elm Street 

Michael Duffey, 335 West Elm Street, spoke on behalf of the demolition of his garage.  He indicated that the garage was not in good condition and had a dirt floor.  He wanted to demolish his one-story garage in order to build a two-car garage.  He indicated to Council that he was available to answer questions. 

Ordinance No. 20-2010 A, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Community Wide Leash Law

Ordinance No. 20-2010 B, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area  

Ordinance No. 20-2010 C, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area and for the Parks  

Kevin Hansell, 137 Brennan Drive, indicated to Council that he could not understand the need for a leash law.  He stated that the existing running at-large law was adequate to protect the citizenry.  Owners should be responsible for seeking training and keeping control of their dogs.  The owners, who were not responsible, would not become responsible because of a new ordinance.  An ordinance would not be able to cover every situation.  Mr. Hansell urged Council not to enact a village wide leash law. 

Jill Uland, 208 Wicklow Drive, urged Council not to support a community leash law of any kind. She asked Council not to shackle resident’s lifestyle regarding walking their dogs and utilizing green space areas.  She indicated that owners should be responsible for their pets and the current law adequately legislated that responsibility.  She asked Council not to pass any leash law for the Village. 

Fred Biesecker, 71 Wexford Drive, indicated that his wife was bit by a dog in their neighborhood this past summer while she was walking in the street.  The dog ran out into the street from its yard and bit his wife.  When the owner was confronted, he was blasé.  The dog was not current on its shots, being nine months past the date.  Dogs in his neighborhood run unsupervised through the neighborhood routinely.  Mr. Biesecker felt the current law was vague, so he was in support of a community wide leash law.  The Granville Police Department was called regarding the bite incident, but indicated that there was not a law in place to protect residents.  He asked Council to vote for a community wide leash law. 

Councilmember Mershon questioned what process was followed by the police department.  The police may have followed procedure, but may have been restricted by not having observed the event.  He asked the Law Director if he received a report about this incident.  Law Director Crites indicated that he did not remember a report, but all bite incidents were required to be reported to the local health department where the health of the animal would have been determined.   

Mayor Hartfield asked Mr. Biesecker when the incident occurred.  Mr. Biesecker indicated that the incident happened in June, 2010.  Mayor Hartfield indicated that staff would follow-up on the incident. 

Gloria Hoover, 213 East College Street, indicated that she was a proponent of a community wide leash law.  She reminded Council that she had previously provided them with a letter from a local veterinarian that spoke of her support for a leash law.  Village staff provided all Village residents and businesses with an opportunity to voice their opinion through the leash law survey.  The survey had a total of 318 respondents with the majority of those respondents being in favor of a community wide leash law.  Those survey results seemed very clear.  Ms. Hoover also indicated that many seniors did not feel comfortable walking in the Village and confronting dogs off leash.  She gave an example of a resident who lived in the Colony and was afraid to walk on the Great Lawn of the Bryn Du Mansion because dogs were allowed to run off leash there.  This resident has been accosted by dogs on that property multiple times.  She asked that Council consider seniors when considering this legislation and vote for a community wide leash law. 

Ruth Ellen Kozman, 107 Bedwen Bach Lane, advised Council that she believed the current law was sufficient as Council, during previous meeting, had reported that the reports of dog bites by unrestrained dogs were minimal.  She indicated that the online survey was not scientific and only received responses from 7% of the Village population.  The majority of respondents to the survey who indicated support for a leash law amounted to only 177 people; hardly a majority of 5,000 Village residents.  She indicated that 48.8% of the survey respondents felt the current law was sufficient.  She asked Council where the actual evidence or data was to constitute making any change. Mrs. Kozman felt that the current Village code, if enforced, was more than sufficient.  She questioned the amount of time Council had spent on debating a leash law with no evidence of an existing problem.  It appeared the leash law was a solution trying to find a problem.  Mrs. Kozman urged Council to maintain the current law and not impose a community wide leash law. 

Monica Graffeo, 235 Bryn Du Drive, indicated that she was a responsible pet owner and was not in support of changing the existing leash law.  She wanted the opportunity to allow her dog in run and exercise off leash in areas like the Great Lawn.  The location of the existing dog park was not convenient for people on the east side of Granville.  She felt that laws currently existed to protect residents already.  A new law will not fix the problems caused by irresponsible dog owners; it would only impact responsible dog owners.  She asked Council to vote against implementing a leash law. 

Debbie Haven, 227 Bryn Du Drive, commended the responsible dog owners in the Village.  She indicated that in all of her years in Granville, she had never had an unpleasant encounter with an animal.  Mrs. Haven indicated that she felt the existing laws were appropriate and protected that public effectively.  She was not in support of the proposed leash law ordinances.

Greg Kozman, 107 Bedwen Bach Lane, indicated that the existing law was adequate.  If a dog was running at-large or a dog leaves waste in the yard, the current law addressed that issue.  He also indicated that laws should not be driven by opinion or people’s phobias.  He reported that in order to make a change such as this law, statistical data should be utilized.  Basing legislative changes on a non-scientific survey was risky government.  The leash law issue seemed to be of concern to one councilmember, not the whole council or the community.  He asked that Council not punish all dog owners based on opinion and supposed fear.  Please do not change the current law. 

Brad Smith, 332 West Elm Street, indicated that Council was trying to provide a solution that was looking for a problem.  There have been few incidents in the Village.  Once the ordinance was passed, it would never be repealed.  He cited this legislation as an example of another personal liberty being taken away by government.  He urged Council to not pass a leash law ordinance. 

Bob Simpson, 104 Merywen Circle, indicated that he was a long time Village resident.  He leashed his own dogs as a protective measure for his dogs; however, he was not in support of a leash law.  The existing law holds owners accountable for their irresponsible actions. 

Carolyn Simpson, 104 Merywen Circle, asked Council why new legislation was being considered when the existing law if enforced were more effective as they allowed for a wider level of enforcement.  She asked Council to not vote for a change in the existing leash law. 

Don Wagner, 131 Bedwen Bach Drive, indicated that he was not in support of a community wide leash law or leash laws for the park areas.  He would not be against a leash law for the downtown area.  Granville was a family community with a lot of dog owners.  Council seemed to be over reacting to the limited data regarding dog incidents with the legislation being proposed.  Mr. Wagner urged Council to not to enact a leash law.

Gayle Mulvey, 3314 Raccoon Valley Road, identified herself as a Granville Township resident and a dog trainer.  She indicated that she understood the concerns of residents who had a bad experience with a dog and its owner.  However statistically, it is more likely for a dog to bite someone while on a leash than off leash.  Appropriate action should be taken and can be taken against violators of the existing law.  The proposed law will not fix the problems of the current irresponsible dog owners.  She asked Council to not pass this legislation and indicated that she would be happy to answer any questions. 

Bruce Cramer, Director of the Bryn Du Mansion, indicated that the Great Lawn was used extensively by pet owners who let their dogs run and play.  Dogs have even been participants in weddings held at the Mansion.  He hoped that Council would not restrict dogs from being off leash at the Mansion. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 19-10 and Ordinance Nos. 20-10 A, B and C. at 8:20pm. 

OLD BUSINESS 

Ordinance No. 19-2010, An Ordinance to Permit the Demolition of a Single Story, Detached, and One-Car Garage Structure at 335 West Elm Street was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Lerner.

Discussion:

Councilmember O’Keefe indicated that the Planning Commission recommended to approve this demolition and the proposed structure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2010: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes.  Ordinance No. 19-2010 passed (6-0).

Ordinance No. 20-2010 A, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Community Wide Leash Law was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Mershon.  

Discussion:

Councilmember O’Keefe wanted to address some of the concerns and comments made by the residents.  The resident that indicated a Village population of 5,000 was including the students at Denison University.  The same resident commented that it was only 54.9% of the survey respondents who were in support of a leash law.  Councilmember O’Keefe indicated that elections have been won by smaller percentages.  She also indicated that she wanted to address the concerns from a senior citizen’s point of view, who may find dogs threatening and fear tripping over loose animals.  Councilmember O’Keefe indicated that even the best trained dog may not always be under control.  She indicated that she understood the concerns and opinions expressed by the residents, but felt it would be in the best interest of the community to support a leash law as many other communities had leash laws.  

Mayor Hartfield indicated that a number of the incidents involving pets locally were the result of animals getting out of a house or yard.  This problem would not be addressed by the implementation of a leash law.  Mayor Hartfield also indicated that in a recent discussion with the third graders at Granville Elementary School regarding a leash law, the students were in favor of a leash law for the downtown area only.

Councilmember Barsky indicated that it was Council’s role to address the concerns of all residents of the Village.  She understood that a leash law would not solve all of the issues involving dogs.  Councilmember Barsky indicated that she was not necessarily supportive of a community wide leash law, but understood the concerns expressed by those in support of such a law. 

Councilmember Mershon indicated that a leash law would provide the police department with better enforcement capabilities than the current under control law. 

Councilmember McGowan indicated his support for a leash law, but was willing to consider alternative.  He suggested the possibility of enacting the law for only one year with the option for Council to review and repeal the law after that year.   

Councilmember McGowan moved to amend Section 2 of Ordinance No. 20-10 to be effective from and after the earliest period allowed by law and in effect for a period of one year.  There was no second to Councilmember McGowan’s motion.     

Mayor Hartfield called for a roll call vote to approve Ordinance No. 20-10 A: Lerner – no; McGowan – no; Mershon – no; O’Keefe – yes; Barsky – no; Hartfield – no.  Ordinance No. 20-2010 A failed (1-5). 

Ordinance No. 20-2010 B, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Mershon questioned how the downtown area would be signed and how residents and visitors would be advised about the law.  Councilmember O’Keefe indicated that signs could be placed at the entrances to the downtown area and people would learn about the law through word of mouth.   

Councilmember Barsky indicated that a downtown leash law could be a benefit for residents who live in the downtown area and for visitors and tourists. 

Mayor Hartfield indicated that she sees most dogs on leashes in the downtown area already and would be supportive for the busy downtown area. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 20-2010 B: McGowan – yes; Mershon – no; O’Keefe – yes; Barsky – yes; Lerner – yes; Hartfield – yes.  Ordinance No. 20-2010 passed (5-1).

Councilmember Barsky moved to remove Ordinance No. 20-2010 C from consideration.  Second by Councilmember McGowan.   Mayor Hartfield called for a vote to remove Ordinance No. 20-2010 C from consideration.   Motion carried (6-0).

NEW BUSINESS 

Ordinance No. 21-2010, An Ordinance to Amend Section 333.03(b)(3) of the Codified Ordinances of the Village of Granville to Establish a 35mph Speed Limit on Lancaster Road and River Road was introduced and a hearing date recommended for November 17, 2010 by Councilmember McGowan.  Second by Councilmember Barsky.

Councilmember Mershon questioned why Old River Road was not included in this ordinance.  Acting Manager Terry will check and advise Council. 

REVIEW OF MINUTES

 Special Meeting of October 19, 2010 

Councilmember O’Keefe made a motion to approve the October 19, 2010 minutes. Second by Councilmember Lerner. Motion carried 6-0.

Regularly Scheduled Meeting of October 20, 2010 

Councilmember Barsky made a motion to approve the amended October 20, 2010 minutes. Second by Councilmember McGowan. Motion carried 6-0.

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

No report. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

A meeting has been scheduled for November 16, 2010 at 7:00pm in Council Chambers.

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the GRD ordered trees to be planted in the Raccoon Valley Park with revenues originally earmarked for baseball fields.  These funds were made available as the issues involving Golfland were not settled this year.  The GRD and Granville Fellowship were in discussions regarding renting space together.  Regarding the GRD taking over after school programs, the middle school principal requested that the GRD handle the after-school chess club and language clubs.  Councilmember Lerner indicated that she was still in the process of checking on senior programming through the GRD.  Councilmember Mershon questioned if the GRD was expanding their senior programming. 

Tree & Landscape Commission (Lerner)

No report. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Acting Manager Terry reported that she and the Mayor would be attending a meeting on Monday, November 8th to discussion the Cherry Valley Road interchange with the Ohio Department of Transportation, Licking County Planning Commission, and the Licking County Area Transportation Study.  Following the meeting, ODOT is expected to schedule a public meeting to discussion the current revisions to the interchange on November 22nd.   

Councilmember Lerner asked if the environmental issue regarding the bat trees had been resolved.  Acting Manager Terry indicated that ODOT was weighing all of the issues and adjusted the alignment of the roadways to lessen the impact on the bat trees. 

Councilmember Mershon asked if the west bound ramp onto Newark-Granville Road would remain open.  If not, that closure would cause the western portion of Granville to become very busy and congested.  Acting Manager Terry indicated that ODOT had prepared a variety of alternatives.  The suggested two-lane continuation of Newark-Granville Road to Granville Road has been  nixed as being too expensive. 

Councilmember O’Keefe asked about the timeline regarding the development of this project.  Acting Manager Terry indicated that once a preferred alternative was set, the project then would go through the funding portion of the process.  The project was currently categorized as a tier 2 project, which means it would not move forward. 

Councilmember O’Keefe indicated that she has become aware of the difficulty handicapped individuals have in maneuvering in the Village such as accessing the post office.  She indicated that she would like to see the Village do something to improve their access.

Councilmember O’Keefe reported to Council that she had met with Water Superintendent Larry Fruth to learn about the committee he formed to work towards meeting EPA compliance.  The next committee meeting will be on December 8th at 5;30pm.

Councilmember Barsky asked if Council needed to respond to the report issued by the Auditor of State.  Councilmember Mershon questioned the portion of the auditor’s report that indicated that Village did not respond to the auditor’s questions.  Acting Manager Terry indicated that she would check with Finance Director Kraner and advise Council.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official and enter into Executive Session, pursuant to ORC 121.22(G)(3) to conference with the Law Director concerning disputes involving the Village that are the subject of pending court action.  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Hartfield – yes. Motion carried 6-0. Time in: 9:19pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Hartfield – yes. Motion carried 6-0. Time out: 9:25pm.

Council returned to the regular session.

Councilmember Barsky made a motion to reconsider Resolution No. 10-45, A Resolution to Appoint Alison R. Terry as Acting Manager of the Village of Granville and Establish the Acting Village Manager’s Salary for 2010.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a vote to reconsider Resolution No. 10-45.  Motion carried (6-0).

Councilmember Barsky made a motion to amend Resolution No. 10-45, Section III to set the salary of the Acting Village Manager for the remaining calendar year 2010 to include an additional $75 per business day payment for serving as Acting Village Manager retro-active to November 1, 2010. Second by Councilmember Mershon.

Discussion:

No discussion. 

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 10-45.  Motion carried (6-0). 

Mayor Hartfield called for a vote to approve Resolution No. 10-45 as amended.  Motion carried (6-0). 

ADJOURNMENT (9:29pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (6-0). Meeting adjourned.

Council Special Meeting Minutes November 1, 2010

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

November 1, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

ROLL CALL 

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites.

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes;O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 7:33pm.  

Vice Mayor Herman moved to return to regular session.  Second by Councilmember Mershon. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:17pm.  

Resolution 2010-45, A Resolution to Appoint Alison Terry as Acting Village Manager of Granville was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember McGowan.   

Discussion: 

None 

Mayor Hartfield called for a vote to approve Resolution No. 10-45.   Motion carried (7-0).  Resolution No. 10-45 was approved. 

Mayor Hartfield directed the Clerk of Council to advertise the Village Manager position on the Ohio Municipal League website and the Village website.  Applications will be accepted through November 19, 2010.  The salary range for the position will be $75K - $95K. 

ADJOURNMENT (9:19pm) 

Councilmember Barsky moved to adjourn the meeting. Second by Councilmember McGowan. Motion carried (7-0). Meeting adjourned.

Council Minutes October 20, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 20, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites. 

APPROVAL OF AGENDA

Vice Mayor Herman moved to amend the agenda to include an Executive Session at the end of the meeting.  Second by Councilmember Barsky. Motion carried to amend the agenda (7-0).    

CITIZEN COMMENTS (7:32pm)  

Fred Abraham, 460 South Main Street, expressed his thanks to Council for their support and help during the past several years.  He indicated his appreciation for the good relationship between the Village Council and the Granville Township Trustees.  He hoped that relationship would continue in the future to allow for continued successful collaborations.

Tony Piehowicz, 296 Bryn Du Drive, spoke regarding the Lights, Streets/Sidewalks, Safety, Utilities Committee meeting discussion regarding deduct meters.  Mr. Piehowicz had questions regarding the information he read in the paper regarding that meeting.   

1)     How was the lost revenue figure of $25,000 determined and the eighty-five residents who might be interested in using deduct meters determined?

2)     Why was the cost of a meter ($750) so much higher than any other community?

3)     He questioned conservation as an issue.  The Village currently was operating both utility facilities at half capacity.  The Village wells tap into the largest aquifer in the state of Ohio.  He questioned what the Village would do if there was a rainy summer season and residents did not consume water, how would the lost revenue be recovered? 

Mr. Piehowicz indicated that the Committee’s discussion of deduct meters seemed to be punitive against residents who were interested in utilizing these meters.  Mr. Piehowicz provided Council with a petition signed by other residents who were in support of permitting deduct meters.  He also indicated that how had received a number of calls from other residents indicated their support for these meters.  Mr. Piehowicz concluded by asking Council to consider the unfair nature of charging residents for something they are not receiving.  When water was used outside a household that water did not enter the sewer system, yet residents were charged as if it did. 

Mayor Hartfield asked Mr. Piehowicz if he could provide Council with a copy of his questions and concerns.  Vice Mayor Herman asked if Mr. Piehowicz had read the minutes of the LSSU Committee meeting.  Mr. Piehowicz indicated that he had not.  Clerk Prasher advised that she would forward a copy of the minutes to Mr. Piehowicz.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:40pm. 

PRESENTATION 

Mayor Hartfield read a proclamation for Red Ribbon Week.  She presented the proclamation to students and teachers representing the intermediate, middle and high school. 

PUBLIC HEARING 

Ordinance No. 16-2010, An Ordinance Providing for the Issuance of Not to Exceed $463,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes  

Ordinance No. 17-2010, An Ordinance to Permit the Demolition of a Single Story House, Wooden Shed and Mini Storage Buildings 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance Nos. 16-2010 and 17-2010 at 7:43pm. 

OLD BUSINESS 

Ordinance No. 16-2010, An Ordinance Providing for the Issuance of Not to Exceed $463,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

Discussion:

Finance Director Kraner advised Council that she was available to answer any questions.   

Councilmember Barsky asked if Finance Director Kraner anticipated an increase in the interest rate for this coming year.  Finance Director Kraner indicated that she would not know until the bids were submitted; however, she anticipated that the rate would be below the seven percent listed in the ordinance. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2010: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Ordinance No. 16-2010 passed (7-0). 

Ordinance No. 17-2010, An Ordinance to Permit the Demolition of a Single Story House, Wooden Shed and Mini Storage Buildings was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.  

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2010: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 16-2010 passed (7-0).

NEW BUSINESS 

Resolution No. 10-43, A Resolution to Award the Contract for Partial Paving of Newark-Granville Road, as per Specifications, to The Shelly Company and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky asked if The Shelly Company had worked for the Village in the past.  Village Engineer Turner responded in the affirmative.  She asked how long ago.  Engineer Turner indicated that they did the paving work on East College Street.  Councilmember Barsky asked if they could deliver on the work.  Engineer Turner responded in the affirmative.  

Councilmember McGowan questioned that the work would just be mill and paving.  Engineer Turner responded in the affirmative

Mayor Hartfield asked if there was time to complete the work prior to the closing of the asphalt plants.  Engineer Turner indicated that there was plenty of time.  The contractor tentatively expected to complete the work next week, weather permitting. 

Mayor Hartfield called for a vote to approve Resolution No. 10-43.   Motion carried (7-0).  Resolution No. 10-43 was approved.

Ordinance No. 18-2010, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the village of Granville to Allow Two-Family and Multi-Family Residential Uses as Conditional Uses in the Village Business District was introduced and a hearing date recommended for November 17, 2010 by Councilmember O’Keefe.  Second by Councilmember Barsky.

Councilmember Mershon questioned the need to schedule the hearing four weeks from tonight.  Clerk Prasher advised that additional time was needed in order to meet the notification requirements set by the Village Code.

Mayor Hartfield scheduled a public hearing for Ordinance No. 18-2010 for November 17, 2010.

Ordinance No. 19-2010, An Ordinance to Permit the Demolition of a Single Story, Detached, and One-Car Garage Structure at 335 West Elm Street was introduced and a hearing date recommended for November 3, 2010 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 19-2010 for November 3, 2010.

Ordinance No. 20-2010 A, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Community Wide Leash Law was introduced and a hearing date recommended for November 3, 2010 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2010 A for November 3, 2010. 

Ordinance No. 20-2010 B, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area was introduced and a hearing date recommended for November 3, 2010 by Councilmember Barsky.  Second by Vice Mayor Herman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2010 B for November 3, 2010.

Ordinance No. 20-2010 C, An Ordinance to Amend Section 505.01 of the Codified Ordinances of the Village of Granville to Establish a Leash Law in the Downtown Area and for the Parks was introduced and a hearing date recommended for November 3, 2010 by Councilmember Lerner.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2010 C for November 3, 2010. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 6, 2010 

Councilmember O’Keefe made a motion to approve the October 6, 2010 minutes. Second by Councilmember McGowan. Motion carried 7-0. 

MAYOR’S COURT REPORT – September 

The Mayor’s Court Report for the month of September was presented for review. 

Councilmember O’Keefe advised that students were speeding on Burg Street again.  She asked if the police department could increase their presence or enforcement in that area. 

Councilmember Barsky mentioned that Big O Refuse picked-up trash prior to the 7:00am last week.  Clerk Prasher advised that staff was aware of the issue and were working with Big O to correct the problem.

Councilmember McGowan moved to accept the September Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – September 

The Manager’s Report for the month of September was presented for review.            

Councilmember O’Keefe asked why the water and sewer production rates were down and if that could affect Village revenues.  Finance Director Kraner indicated that those rates represented consumption.  She was not aware of any particular issue, but would check and advise Council. 

Vice Mayor Herman questioned why patrol time was down for September.  Staff will check and advise Council. 

Councilmember McGowan moved to accept the September Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission recommended an amendment to the Village Business District code to allow two-family and multi-family housing as a conditional use.  There was an amendment to the recommendation to restrict residential housing to the second floor only with commercial use on the first floor.  This restriction was recommended for specific areas in the downtown business area.  Councilmember Mershon questioned if the map provided reflected that language in the amendment.  Clerk Prasher indicated that staff would check the map and advise Council. 

Councilmember O’Keefe reported that additional approvals included a fence, demolition of a single story, one car garage, a new garage, concrete driveway with BZBA approval and a roof replacement.  One application was tabled with additional information requested.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner show Council a copy of the new Rec District logo.  She also indicated that the GRD would be assuming control of a number of after school programs that were currently parent run programs.  Under the auspices of the GRD, instructors would be required to obtain a background check.  The GRD was also looking into a new pay structure requiring a sixty-six/thirty-three split of the proceeds of any program.  The GRD was also moving forward with surveying community residents regarding a needs assessment through the use of focus groups at a cost of $19,000.  Councilmember O’Keefe asked Councilmember Lerner to forward a copy of the GRD’s mission statement.  Councilmember Mershon questioned what programs were available for seniors.  Councilmember McGowan questioned why the GRD was taking over after school programs that the school should be handling.  Councilmember Lerner indicated that she would check on all of these issues. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission would be planting twenty-seven trees throughout the Village this fall.  Councilmember O’Keefe expressed concern about over mulching the trees on Broadway.  Councilmember Barsky indicated that many of the trees had above ground level root systems that if the small layer of mulch were removed would expose the root system.  Councilmember Lerner indicated that the Tree & Landscape Commission had been watching the Broadway trees and providing additional supplements to the trees.  However, it appears that the trees may need to be replaced due to disease and environmental factors.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Councilmember O’Keefe indicated that she had almost completed the editing process of the Comprehensive Plan to provide a more cohesive and concise document.  She indicated that there were a few issues that needed to be resolved.  She would be forwarding copies of the edited plan to the Comprehensive Plan Steering Committee shortly.

EXECUTIVE SESSION 

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment, dismissal or compensation of a public employee or official.” Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:11pm.  

Councilmember Mershon moved to return to regular session.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:10pm. 

Council returned to the regular session. 

Resolution No. 10-44, A Resolution Authorizing the Mayor to Execute a Separation Agreement Between the Village of Granville and Don E. Holycross was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.

Discussion:

Councilmember McGowan indicated that in the future the Council should spell out expectations and allow a period to make improvements.  Councilmember O’Keefe agreed.   She disagreed with the process and hoped for more transparency in the future.

Councilmember Mershon indicated that as there was only one resolution and agreement being voted on he expressed his disagreement with the process.  A replacement for this position was solicited prior before speaking with Council and the current member.  He indicated that he felt it was not the way to run the Village in regard to openness.   

Councilmember Barsky agreed that the documenting process may be an issue, but felt that there was implicit documentation for six months including conversations more than once.  She indicated that in the interest in the interest of the Village this was the appropriate way to move. 

Mayor Hartfield called for a roll call vote to approve Resolution 10-44: Lerner – yes; Mershon – no; O’Keefe – no; Barsky – yes; McGowan – no; Herman – yes; Hartfield – yes. Motion carried 4-3.  

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Lerner.

Councilmember Mershon indicated his opposition to go into Executive Session suggested that the session should be open to the public. 

Mayor Hartfield called for a roll call vote: McGowan – no; Mershon – no; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – no; Hartfield – yes. Motion carried 4-3. Time in: 9:24pm.  

Councilmember O’Keefe moved to return to regular session.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:10pm. 

ADJOURNMENT (10:11pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Councilmember O’Keefe moved to return to regular session.  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:10pm.

ADJOURNMENT (10:11pm)

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Council Special Meeting Minutes October 19, 2010

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

OCTOBER 19, 2010

  

CALL TO ORDER (by Mayor Hartfield at 7:38pm)

ROLL CALL 

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites. 

EXECUTIVE SESSION 

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment, employment, dismissal or compensation of a public employee or official.” Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 7:40pm.  

Councilmember McGowan moved to return to regular session.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:17pm.  

ADJOURNMENT (10:18pm) 

Vice Mayor Herman moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

Council Minutes 100610

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 6, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember O’Keefe. Motion carried (7-0).    

CITIZEN COMMENTS (7:31pm)  

Don Wiper, 712 Friends Lane, spoke as the co-chair of the upcoming Granville School district tax levy.  He indicated that his co-chair Ted Barclay was unable to attend the meeting, but he was accompanied by interim school superintendent Cathy Heidelberg.  Mr. Wiper indicated that he wanted Council to be aware of the upcoming 5.8 mil new operating levy on the ballet for November 2nd.  He provided Council with a fact sheet containing information about the levy.   The district had not requested a new operating levy since 2003 and this new levy would allow the district to continue to provide a strong education for our children.  Mr. Wiper indicated that his children and grandchildren attended Granville schools, where they received an excellent education.  The levy committee wanted to continue that level of excellence into the future.   Mr. Wiper also indicated that supporting this levy and the school system was in keeping with the goals of the proposed new Comprehensive Plan, which include “maintaining the high quality of the school system.”  He indicated that it was important for the community to support not only our school system, but also it was a responsibility for the Village Council through documents like the Comprehensive Plan to help maintain our quality schools. 

Cathy Heidelberg, Interim Superintendent for the Granville schools, indicated that the high quality of the Granville School system was what drew her to accept this interim position.  She also indicated that School Treasurer Peg Betts had acted as a frugal fiduciary agent on behalf of the school district.  Ms. Betts worked with the school’s Finance Committee to determine the millage for this levy.  Ms. Heidelberg hoped that Council would support this upcoming levy.  If Council needed additional information, please check the levy committee’s website at www.granvilleschoolslevy.com

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:43pm.

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS 

Resolution No. 10-40, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime Inc. was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan. 

Discussion:

Mayor Hartfield asked if this company was our current supplier.  Manager Holycross responded in the affirmative.   

Councilmember O’Keefe asked the purpose of lime in water processing.  Manager Holycross indicated that lime was a safe, essential ingredient in the water processing process, but he would provide Council with a more detailed description of lime’s use.   

Vice Mayor Herman asked why this supplier’s bid was always substantially lower.  Manager Holycross indicated that Mid-Ohio had been the Village’s lime provider during the past four years, but was not sure why their rates were always lower. 

Mayor Hartfield called for a vote to approve Resolution No. 10-40.   Motion carried (7-0).  Resolution No. 10-40 was approved.

Resolution No. 10-40, A Resolution Authorize the Village Manager to Advertise for Bids for Repaving a Portion of Newark-Granville Road was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

Discussion:

Councilmember McGowan asked when Newark-Granville Road has last been paved.  Service Director Hopkins indicated that it was paved seven years ago.  The entire road was scheduled for milling and paving again in 2014.  This paving would just be for the portion of Newark-Granville Road where the pavement had deteriorated from moisture as a result of heavily shaded areas. 

Mayor Hartfield asked if there was time to complete the bid and paving process.  Service Director Hopkins indicated that he anticipated that there was time to complete the project prior to the closing of the asphalt plants.  Manager Holycross indicated that Council would be asked to award the bid at their next meeting.  The bid opening was scheduled for Monday, October 18, 2010. 

Mayor Hartfield called for a vote to approve Resolution No. 10-42.   Motion carried (7-0).  Resolution No. 10-42 was approved. 

Ordinance No. 16-2010, An Ordinance Providing for the Issuance of Not to Exceed $463,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion Building Property Located at 537 Jones Road for Village Purposes was introduced and a hearing date recommended for October 20, 2010 by Councilmember Barsky.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 16-2010 for October 20, 2010.

Councilmember Mershon asked that the December 1, 2011 date shown in Section 1 be checked for accuracy.

Ordinance No. 17-2010, An Ordinance to Permit the Demolition of a Single Story House, Wooden Shed and Mini Storage Buildings was introduced and a hearing date recommended for October 20, 2010 by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 17-2010 for October 20, 2010. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 15, 2010 

Councilmember Mershon made a motion to approve the September 15, 2010 minutes as amended. Second by Councilmember Barsky. Motion carried 7-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

Vice Mayor Herman indicated that a copy of the minutes of that meeting were included in Council’s packet.  Vice Mayor Herman indicated that one of the issue discussed was reducing the speed limit on West Broadway from Shepardson Court to the Village corporation limit from 35mph to 25mph.  He asked the Village Manager the status of that request.  Manager Holycross indicated that the Ohio Revised Code required that thru streets outside the downtown business district must be 35mph.  However, he indicated that authorities may be able to request adjustment after the completion of speed studies.  The final decision would be made by the ODOT Director.  The Village would be conducting a traffic study shortly. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a zoning amendment to the Village Business District to allow multi-family use as a conditional use was discussed by the Commission.  Many community members attended the meeting and spoke regarding the amendment.  Resident’s concerns included issues regarding the loss of the parking lot, the fact that this amendment was not in agreement with the Comprehensive Plan, an increase in Denison student housing, and specifically changing the zoning code for one particular developer.  One resident spoke in support of the amendment.  One of the Commission members suggested amending the application to allow for residential units only on the second floor of any structure.  The Planning Commission tabled the application.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The Planning & Zoning Committee was scheduled to meet on Tuesday, October 19th a 6:30pm in the Village Office, but Councilmember Barsky will not be available.  The Clerk will set another meeting date and time. 

Granville Recreation District – (Lerner)

No report. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission would be coming to Council to ask for $2,000 to cover costs of the Tree City USA annual meeting in 2011.  She indicated that the Commission was working to maintain costs and were charging $20 per person as a registration fee.  Councilmember Lerner also reported that the Tree & Landscape Commission advised her that bag worms were not harmful to trees, just unsightly.  

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS  

Manager Holycross asked Council how they would like to proceed with the organization of the Charter Review Commission in regard to selecting members.  Mayor Hartfield indicated that staff should advertise and request applications from residents.  Councilmember McGowan indicated that the application should include questions asking what the most pressing issue in the Village was or what improvements should be made to the Village.  Vice Mayor Herman suggested that a job description be provided outlining the work plan and time commitment involved. 

Manager Holycross indicated that the Village Charter required that a final report be submitted by July 1st; however, with the change in state law regarding submittal deadline dates to the Board of Elections.  The July 1st date may be too close to meeting that deadline date. Councilmember Barsky suggested asking for the report by June 1st.   She also asked if Council would appoint a chair person for the committee.  Mayor Hartfield indicated that the committee would appoint the chair.  Councilmember O’Keefe asked if Council needed to select committee members who had specific skill sets.  Law Director Crites indicated that the Law Director would attend the meetings to provide direction and answer questions.

Manager Holycross indicated that he had received a letter from County Commissioner Tim Bubb that was included in Council’s packet, regarding ODOT’s denial of Licking County’s request for scenic byway designation.  The County was going to ask Nancy Recchie to appeal that decision and asked if the Village was willing to support the appeal.  Manager Holycross indicated that ODOT was in the process of revising their guidelines and policies, which would make Licking County’s, request more in compliance.  There would be no cost to the Village to provide support for this effort.  The Council consensus was to support Commissioners Bubb’s request.   

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the employment, dismissal, discipline, promotion, demotion, compensation, or the investigation of charge or complaints against a public employee.” Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:10pm.  

Councilmember Barsky moved to return to regular session.  Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:26pm.  

ADJOURNMENT (9:27pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (7-0). Meeting adjourned.

 

Council Minutes August 18, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 18, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross and Law Director Crites. 

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember McGowan.  Motion carried (6-0). 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (6-0).   

CITIZEN COMMENTS (7:32pm)  

Dennis Cauchon, 327 East Broadway, indicated that he would not bore Council with details, but a lot of what the Village Planner said was factually wrong during her discussion of the pathway for the Mill District property.  He indicated that what the Planner stated about the 1994 Bike Path Plan says no such thing.  The Pathway Advisory Committee said no such thing.  All bike paths were not in the right-of-way in the Village with the Newark-Granville Road pathway being out of the right-of-way.  He indicated that the Newark-Granville Road bike path works because the nicest part of it was more than one hundred feet from the road.  The Denison section of the pathway on North Street was out of the right-of-way.  Mr. Cauchon also indicated that the reason the developer was talking about retaining walls was because they were filling in the flood plain.  If they don’t fill the flood plain, they don’t need a retaining wall.  The developer was elevating the property ten feet to build a table for a huge parking lot.  Now they say they have no room for the bike bath because of the sloping property.  Mr. Cauchon said they do not have a right to fill in the flood plain and move it to the front.  It doesn’t work that way.  It is a right for a safe bike path.  I don’t have a problem with them filling in the flood plain.  I’m not thrilled.  But if they want to build a table, then the bike path goes on the table.  They were already over the number of parking spaces that the law allows.  This shows you the problem with the Village Gateway District because it allows sixty percent lot coverage.  It’s pushing the site to more than it allows.  The shared use path falls by the wayside.  The law doesn’t allow it.  It requires that conflicts shall be minimized.  Variances were permitted.  The developer should get rid of some of the parking spaces so the bike path can go through the back.  The whole project was mixed up and falls apart.  The bike path should not be thrown in at the end.  No retaining walls were needed.  Don’t fill in the flood plain.  Mr. Cauchon indicated that he did not have a problem with any of this as long as the shared use path was done safely.  The road should be included as part of the lot coverage.  The law was ambiguous.  If the road gets built, the lot coverage goes to sixty-five to seventy percent in area that has flood issues, in an area that has been rated by the Department of Natural Resources as the most vulnerable to water pollution in Granville or Licking County, as the water table is at eight or nine feet and is porous there.  This is why this area should have been zoned SBD, where lot coverage was just fifty percent.  The bike path should be put in first and then put in the parking and then the buildings.  The Planning Commission will have to deal with the whole site plan.  There is no right to fill in the flood plain.  It is a right to have a safe bike path that shall minimize conflicts.   

Barbara Franks, 121 South Prospect Street, questioned why the additional $30,000 for legal fees and $18,000 for Mayor’s Court was needed.  She asked if all of these fees were going to Law Director Crites and increasing his income from the $100,000 he received in fees last year.  Manager Holycross indicated that the additional funding needed for the legal fee fund was for costs related to labor issue charges, additional charges by Law Director Crites, and legal fees associated with union negotiations that continued into 2010 from 2009.  Village staff had only budgeted $65,000 for legal fees in 2010.  Legal fees for 2008 and 2009 averaged between $80,000 and $95,000.  Legal fees for 2010 were anticipated to be less.  The additional funding needed for Mayor’s Court was a separate fund and needed for increased prosecutorial costs. 

Sharon Sellitto, 215 South Cherry Street, indicated that a resident received a threatening letter from the Village about yard waste that needed to be removed from his yard.  Ms. Sellitto indicated that the yard waste had been cut during a weekend and the resident received a certified letter from the Village about the brush pile on the Monday immediately following that weekend.  She indicated that the resident had not had time to remove the brush, which it was still green, and was threaten through a letter from the Village the day after the bush was cut.  Ms. Sellitto asked if that was how the Village was being run, with threatening letters and ganging up on residents.  Planner Terry indicated that she had received a complaint from another resident regarding the brush pile.  Planner Terry indicated that she responded to the complaint by visiting the yard and taking pictures of the issues alleged in the complaint.  The bush pile was brown.  Planner Terry indicated that she did forward a letter to the resident and requested that the pile be removed.  The letter was indeed sent both by regular and certified mail as outlined by Village Code.  Councilmember Mershon suggested that Village staff should initiate the first contact with residents via telephone as residents would be less offended than a letter.   

As no one additionally appeared to speak, Mayor Hartfield closed Citizen Comments at 7:48pm. 

PUBLIC HEARING (7:49pm) 

Ordinance No. 13-2010, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges

Tony Piehowicz, 296 Bryn Du Drive, questioned why residents had to pay the sewage rate on water used for lawn watering and car washing.  That water, generally, was not processed through the sewage plants.  Residents should be allowed to install a deduct meter and not pay for water not sent to the sewage treatment plant.  Mr. Piehowicz listed several surrounding communities that offered or allowed deduct meters including Dublin, Gahanna, Columbus, and Westerville. He asked that Council consider allowing deduct meters to be installed. 

Dan Bellman, 310 Summit Street, suggested that charging a monthly base rate for water and sewer services was inherently unfair.   Charging a fee for zero usage creates a disparity in overall charges and charges seniors more, who may use less than 1,000 gallons of water per month.  Mr. Bellman felt that it was not fair to charge people for services that were not utilized.  An adjustment should be made for zero water usage or less than 1,000 gallon usage.

Sharon Sellitto, 215 South Cherry Street, felt a rate increase may be needed, but the amount of the increase was excessive. 

Bill Wilken, 474 Glyn Tawel Drive, provided Council with a proposal regarding his concerns about the water and sewer rate increase.  Mr. Wilken indicated that the ratios for the water and sewer expenses had not changed over the past several years so a reason for an increase was not evident.  The expenditures for water and sewer services have grown at a greater rate than the community’s ability to pay measured by taxable income and assess property values.  Mr. Wilken indicated that the efficiency of the system was fifty percent of its operating capacity.  He further indicated that the average daily water usage had been flat since 2005, while sewer usage had declined.  Mr. Wilken also indicated that the expenditures for salary and benefits had increased by an average annual rate of six point four percent since 2006.  The annual percentage of costs for salary and benefits in 2006 was thirty-nine percent of the expenditures, while in 2010 the percentage was forty-three point one percent.  Mr. Wilken commended a freeze in compensation for the next three years.  He recommended adopting a true cost pricing and compensation for usage.  He recommended implementing management reforms that eliminate any justification for sudden drastic rate increases and to conduct a review of the Village’s water and sewer services.  Mr. Wilken suggested privatizing the public utility system in the Village or organize a countywide water and sewer authority. 

Maxine Montgomery, 345 Shannon Lane, requested that Council put a plan in place to avoid inflicting large increases on the residents and local businesses in the future.  She had difficulty understanding why staff waited so long to initiate a rate increase.

Paul Rice, 466 Glyn Tawel Drive, supported the comments made by Mr. Wilken.  He was also in support of deduct meters.  He felt residents should not be charges for water usage that was not process through the wastewater plant. 

Barbara Franks, 121 South Prospect Street, was confused by the request for water and sewer rate increase as Councilmember McGowan tried to give away free water just over one year ago.  Ms. Franks felt the increase in rates was to cover the infrastructure costs to extend water and sewer to the newly annexed area on South Main Street.

Councilmember McGowan indicated that he was using a proposed water credit as a means to give back to the community excess carry over revenue from previous years. 

Ordinance No. 14-2010, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges 

Donald “Butch” Curtis, 1942 Columbus Road, questioned Council as to why his water rates were double compared to Alexandria and other areas of Granville Township.  He indicated that he paid $6.80 for water, which included a surcharge, while Kendal, Owens Corning and Alexandria residents paid $2.38 less.   

Mayor Hartfield indicated that rates can differ based on when a utility was installed.  Councilmember Mershon indicated that most residents outside of the Village limits pay a surcharge.  He also indicated that water recipients in his area outside the Village limits would be benefitting from a $500,000 capital improvement to update the water lines.  Manager Holycross indicated that the Village Code allowed charges outside of the corporation limits to charge a surcharge, specifically code section 925.99 codified in 1985.  The Village had a separate contract with Alexandria that specifically outlined rates and surcharges.            

Mayor Hartfield indicated that the public hearing for Ordinances No. 13-2010 and 14-2010 would be continued until the next Council meeting on September 1, 2010. 

OLD BUSINESS 

Councilmember Barsky moved to amend the agenda to discuss the issues involving the location of the pathway on the Mill District property.  Second by Councilmember McGowan.  Motion carried (6-0).   

Councilmember Barsky expressed her concern about locating the path on the front portion of the property.  She indicated that she understood that there were merits to both locations.  She appreciated that discussion indicating that the pathway location would not have to be an either/or decision.  The decision would be which location should be built first and the costs involved.  Tim Rollins, Metropolitan Partners, indicated that placing the pathway to the back of the property was a premium location in that the construction costs increased to $80,000 to $120,000 for the pathway.  The increased cost was due to the topography of the property and the need for a retaining wall.  

Councilmember O’Keefe asked if the purpose of a path had been addressed.  Was the pathway going to be used as an access to Raccoon Valley Park or to provide access to that development, South Main Street and the River Road area.  Councilmember O’Keefe hoped the development when completed would present a Village type setting in keeping with downtown Granville.  She hoped the development would provide a sense of community.   Mr. Rollins indicated that Metropolitan Partners understood the importance of the pathway to the committee.  They were willing to be flexible with the placement of the pathway.  The development design path had always included a pathway as part of the development.   

Councilmember Mershon indicated that the purpose of the pathway on this property may not be known currently.  He indicated that he understood the safety concerns regarding the access points, if located to the front of the property; however, he felt that there were also safety concerns with a pathway located at the rear of the property.  Councilmember Mershon indicated that he was comfortable allowing the Planning Commission to set the direction regarding the pathway after reviewing the plans and seeking public input.   

Mayor Hartfield stated that she understood the concept of locating the pathway to the rear of the property, but felt that all other Village pathways were located on the fronts of properties and that location helped provide the sense of community that residents were wanting. 

Councilmember Lerner expressed her concern with children crossing the access points on the front pathway.  She expressed more concern about the current Shurtz property corner with a pathway in the front.  Cars leaving River Road could turn into that property and not see oncoming pedestrians.  Councilmember Lerner suggested a compromise of running the pathway along South Main Street to the Shurtz property and then moving the pathway behind the Shurtz building.   

Councilmember McGowan also agreed to permit the Planning Commission to review the development plan and determine the pathway location after seeking public input.  He further stated that pedestrians often develop pathways on their own based on the course of least resistance or convenience.   

Council’s consensus  was to allow the Planning commission to review the site plan and seek public input.  

NEW BUSINESS 

Resolution No. 10-34, A Resolution to Award the Contract for Towing and Impound Services for the Police Department to M & P Towing LLC, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Mershon asked the location of the impound facilities.  Was one company’s location closer to the Village than the other.  Mayor Hartfield indicated that she thought the impound locations for both were on Route 40. 

Councilmember O’Keefe asked if the police department was pleased with the service of the current provider.  Manager Holycross indicated in the affirmative.   

Councilmember Mershon asked if the Village had to pay for services.  Manager Holycross indicated that on occasion the Village had to pay for services, but very rarely. 

Mayor Hartfield called for a vote to approve Resolution No. 10-34.   Motion carried (6-0).  Resolution No.

10-34 was approved. 

Resolution No. 10-36, A Resolution to Establish the Annual Compensation Adjustment for the Fiscal year 2010 was introduced and moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe asked if every position would be eligible for the increase or would increases be different for different individuals.  Manager Holycross indicated that the increases would be two percent for each of the eight employees who were eligible for an increase.  Four employees were already at the top of their position and were not eligible for an increase.  The total cost of the increases for the remainder of the year would be $4,300.

Councilmember McGowan indicated that he was not in support of adjusting non-hourly rates.  He supported a salary freeze.  Councilmember McGowan would like to see EFP Committee discuss salaries for 2011 before passing the next budget. 

Councilmember Barsky asked if this salary increase was consistent with the police department agreement.  Manager Holycross responded in the affirmative. 

Councilmember Lerner indicated that she was not comfortable with providing increases to union employees and none to non-union employees.

Councilmember Mershon moved amend Attachment A to delete pay grade I and add Village Planning Director back into pay grade H.  Second by Councilmember McGowan.

Councilmember Lerner indicated that she agreed with the pay grade bump as the Planner had taken on significant increased job responsibilities.   

Councilmember Mershon indicated that the increased job responsibilities were what had been alleged.  He indicated that there was no one for the Planner to supervise right now.  Councilmember Mershon indicated that the planner position was now handling economic development, when Manager Holycross had indicated that he was responsible for economic development.  He indicated that other individuals had been hired to do grant writing at the top of their pay grade.  Councilmember Mershon indicated that the Village was paying over $100,000 for the planning function when a lot of new building was not happening, which did not seem very efficient.  He would expect the Committee to reassign some of those activities during the budget review process.  Councilmember Mershon indicated that he did not think the increase was appropriate now and the work was not needed.  The current Village Planner was over qualified for the work that the Village requires.  Councilmember Barsky indicated that there has been a lot of work for the planning position.  Planner Terry has been an asset.  Councilmember Barsky indicated that hiring should be done thinking of the future. Hire someone with qualifications for the current position as well as qualifications for future areas of responsibilities.  Councilmember Mershon indicated that the last Planning Commission meeting for signs and a window showed less of a need for zoning services. 

Mayor Hartfield indicated that Planner Terry has expanded the position, improved the quality of the zoning department and made a substantial difference in the continuity of the department. 

Councilmember O’Keefe indicated that the planner had secured grants including the School Travel Plan.  Councilmember Mershon questioned what grants had been secured.  Manager Holycross indicated that Planner Terry had completed and submitted the School Travel Plan and the Rotary Bridge grant.  She most recently secured a Transportation Improvement Project grant of over $800,000. 

Mayor Hartfield called for a roll call vote to approve the amendment to Resolution No. 10-35:  Barsky – no; Lerner – no; McGowan – yes; Mershon – yes; O’Keefe – no; Hartfield – no.  The amendment to Resolution No. 10-35 failed 2-4. 

Councilmember Barsky indicated that it was hard to believe that Village staff was over paid.  She indicated that Council could certainly look at how wages were set-up. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 10-35:  Lerner – yes; McGowan – no; Mershon – no; O’Keefe – yes; Barsky – yes; Hartfield – yes.  Resolution No. 10-35 passed 4-2. 

Resolution No. 10-36, A Resolution to Appoint a Member to the Planning Commission Representing the Board of the Granville Exempted Village School District was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky. 

Discussion:

Manager Holycross indicated that Mr. Hawk preferred to go by Steven instead of Robert.   

Mayor Hartfield called for a vote to approve Resolution No. 10-33.   Motion carried (6-0).  Resolution No. 10-33 was approved.

Ordinance No. 15-2010, An Ordinance to Amend Ordinance No. 20-09 to provide for Adjustments to the Annual Budget for the Fiscal Year 2010 and to Revise Sums for Operating Expenses for Legal Expenses and Mayor’s Court was introduced and a hearing date recommended for September 1, 2010 by Councilmember McGowan.  Second by Councilmember O’Keefe

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-2010 for September 1, 2010. 

Council requested that staff provide more information regarding the reason for the increase in funding and the expenses incurred. 

Councilmember Mershon asked for an all-in cost, not just prosecutor costs.  He indicated that everyone coming through Mayor’s Court in the last few weeks were not Village residents.  He wondered if cases should just be sent to Municipal Court.  Law Director Crites asked if Councilmember Mershon was suggesting eliminating Mayor’s Court.  Councilmember Mershon indicated in the affirmative.  Manager Holycross indicated that information would be provided.   

REVIEW OF MINUTES  

Regularly Scheduled Meeting of August 4, 2010 

Councilmember O’Keefe made a motion to approve the August 4, 2010 minutes as amended. Second by Councilmember Barsky. Motion carried 6-0. 

MAYOR’S COURT REPORT – July 

The Mayor’s Court Report for the month of July was presented for review. 

Councilmember O’Keefe suggested that these reports be printed double-sided.  Councilmember Barsky suggested not printing the graphs each month.  The purpose of the graphs was for staff to see trends, when items were outside the normal error bars.

Councilmember Mershon asked if the cases processed in Mayor’s Court were only disposed of in the methods listed on the report.  Mayor Hartfield responded in the affirmative.  Councilmember Mershon indicated that twenty to twenty-four percent of the cases being transferred in the month of July.  Mayor Hartfield indicated that the number of cases sent to Municipal Court was due to the Village not holding Mayor’s Court on Friday, July 2nd, due to the July 4th Celebration and July 9th, as the Clerk of Courts was on vacation. Law Director Crites indicated that some of the transfers to Municipal Court were due to the diversion program.  Councilmember Mershon indicated that he was not on a crusade and that Bobbi was one of the best employees here, but he questioned if an additional $18,000 was going to be added to the budget for the year, he wanted to know how the costs were going to work out and possible other options. 

Councilmember McGowan moved to accept the July Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – July 

The Manager’s Report for the month of July was presented for review.             

Councilmember McGowan moved to accept the July Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation held its annual planning meeting.  It was decided to add one additional meeting during the month of September.  The Foundation will be sending out their solicitation letters in October. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

Manager Holycross indicated that he anticipated scheduling a meeting for the LSSU Committee in September.  Councilmember Mershon asked if the results of the leash law survey would be shared with the LSSU Committee at that time.  Manager Holycross indicated in the affirmative.  Manager Holycross reported that three hundred two surveys were completed.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were sign approvals and a renovation approval.  One of the sign permit approvals involved a sign for the pet supply store on South Main Street.  As it is in the Transportation Corridor Overlay District, which requires a one hundred foot set back, the signage requirements were not appropriate for locations such as this applicant.  The Code may need to be changed to address this type of issue.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the District was continuing to work on their build-out plan. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission would hear the results of the gypsy moth survey conducted earlier this summer.  She also reported that three trees were removed from Newark-Granville  Road due to fire blight.  Mayor Hartfield asked if the Commission had addressed the issue of the bag worm infestation.  Councilmember Mershon reported that there was an article in Sentinel regarding bag worms.  Councilmember Lerner advised Council that the Tree & Landscape Commission would be hosting the Tree City USA program in 2011.  The Commission may request funding assistance for the event in the future. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Lerner asked if Council had made a decision regarding Trick or Treat during their last meeting.  Council indicated that they had not selected a date. 

Councilmember Barsky asked that staff respond to the issues addressed by Mr. Wilken.  Council would like information regarding his number, the impact of negotiations on labor costs, and the cost and implementation of a deduct meter.   

Councilmember Mershon suggested that the LSSU Committee look into the issue of deduct meters.  Councilmember Barsky expressed concern about the base rate charges mentioned by Mr. Bellman.  Could there be a reduced rate for seniors?  Councilmember Mershon responded that it would be hard to tie rates to age.  Councilmember Lerner suggested setting a fee for non-use at a lower rate than the base rate.  Manager Holycross indicated that most systems had a base rate charge as each system had fixed costs to operate the system.  Water and sewer services needed to be available all the time, not just when one particular resident needed service.  Councilmember Barsky indicated that she understood the need for fixed rate charges for the maintenance of the system, which allowed residents the privilege to use the system at will.  Councilmember Mershon indicated that Mr. Bellman had made the same argument seven years before.  Manager Holycross indicated that rates were developed using a flat rate base and referred to the flat rates of other surrounding communities.

ADJOURNMENT (9:25pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (6-0). Meeting adjourned.

Council Special Meeting Minutes August 18, 2010 Site Walk

VILLAGE OF GRANVILLE

COUNCIL SITE WALK MINUTES

August 18, 2010

 

VILLAGE COUNCILMEMBERS, METROPOLITAN PARTNERS AND THE PUBLIC ASSEMBLED ON THE MILL DISTRICT PROPERTY TO VIEW THE PROPERTY AND DISCUSS POSSIBLE LOCATIONS OF A PATHWAY (6:30pm) 

Councilmembers and Village staff attending:  Mayor Hartfield, Councilmembers Barsky, Lerner, McGowan, O’Keefe, Law Direction Crites, Manager Holycross, and Planner Terry.

Other attendees:  Jack Lucks, Tim Rollins, Tim Dobyns, Dennis Cauchon and Brian Miller. 

Tim Rollins of Metropolitan Partners, provided Councilmembers with a site plan showing a pathway at both the front and back of the development.  He also provided drawings of how the topography of the property will impact pathway construction.  The drawings also showed retaining walls that would be needed based on various configurations of the pathway.  Mr. Rollins indicated that installing the pathway at the back of the property would increase pathway construction costs by $90,000 to $120,000.  It would also require two ninety degree turns and result in other safety issues including isolation and limited lighting.   

Planner Terry also provided Council with a packet.  She provided a map showing the impact of various easements on the pathway construction.  Planner Terry also showed three possible alternate locations for the pathway.  Planner Terry recommended placement of the pathway along the front of the property which would draw people into the development, be more aesthetically pleasing, and help develop a great sense of community.   

Planner Terry read a letter from Chief Mason expressing his concerns and potential issues should the pathway be installed at the back of the development.  A copy of the letter was included with the final draft of these minutes. 

Mr. Rollins indicated that Metropolitan Partners was willing to locate the pathway in either location.  He suggested that locating a pathway in both locations might be the best solution; however, Metropolitan Partners would only be willing to pay for one pathway.  He also indicated that the additional costs involved in locating the pathway at the rear of the property may be more than Metropolitan Partners would be willing to invest. 

ADJOURNMENT (7:15pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (6-0). Meeting adjourned.

Council Minutes August 4, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 4, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites. 

Councilmember Barsky made a motion to excuse Councilmember Lerner.  Second by Vice Mayor Herman. Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman. Motion carried (6-0).    

CITIZEN COMMENTS (7:31pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm.

PUBLIC HEARING (7:32pm) 

Ordinance No. 11-2010, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Mill District Properties Located on Lancaster Road (South Main Street)

Dennis Cauchon, 327 East Broadway, stated that he felt this development proposal was 95% of the way there.  Mr. Cauchon indicated that he was concerned that Council had not addressed the location of the bike path as part of their approval of the zoning for this site.  The site plan did not show the location of the bike path.  Mr. Cauchon felt the bike path should be placed at the back of the property.  He indicated that there was little support for a bike path located along Lancaster Road. He felt that this location would be highly dangerous due to the two access points that pathway users would be required to cross.  Mr. Cauchon claimed that the parking area for this development would be larger than any other Village lot including the Granville Market lot.  Mr. Cauchon felt that pathway users would be put at risk crossing these access points due to the projected level of traffic shown for the final build out of that property.  He indicated that the Village’s traffic engineer’s statistics showed that the amount of traffic would far greater than the traffic generated by the Granville Market.  Mr. Cauchon urged Council to make the decision as to where the bike path would be located and not allow the Planning Commission to make the decision as part of the development plan.

Dan Bellman, 310 Summit Street, asked Council to consider Mr. Cauchon’s suggestion.  Mr. Bellman indicated that he was not in support of zoning the Mill District area as the Village Gateway District.  He indicated that there was strong community support for the development of the Suburban Commercial District back in 1998. Mr. Bellman felt that the Suburban Commercial District was developed and designed for zoning areas outside the downtown area and in the gateway areas.  This zoning district was to prevent impact to the shops downtown from development outside of downtown.  Mr. Bellman stated that he did not see any reason to change that plan.  He indicated that the Village Gateway District zoning was not needed, that by assigning the Village Gateway District zoning, developers would be able to unwind the impact of the 1998 Comprehensive Plan.  He asked council to watch out in making changes as to what could happen in the future and be able to justify making those changes.  Mr. Bellman felt that Council should not change the zoning code or incorporate new zoning districts if significant community support does not cry out for such change. 

Councilmember Barsky indicated that the community has had many opportunities to voice opinions, concerns, or suggestions regarding this annexation.  The proposed zoning looked like the best opportunity for this area.

Jack Reynolds, Attorney for Smith & Hale representing Metropolitan Partners, asked Council to accept the zoning legislation currently before them.  He indicated that this ordinance was the next step in a process started last year. Mr. Reynolds indicated that previous Council discussions had established and passed the pre-annexation agreement which outlined how this annexation process would proceed, which included the development and implementation of the Village Gateway District.  This developer was also working to zone this property according to existing Village code.  Mr. Reynolds indicated that the presentation of the development plan to the Granville Planning Commission would address many of Mr. Cauchon’s concerns.   Mr. Reynolds asked Council to support this legislation and indicated that he was available to answer any of Council’s questions. 

Councilmember McGowan asked if Metropolitan Partners would agree to locate the pathway on the rear portion of the property.  Mr. Reynolds indicated that they would agree to that location.  Councilmember Barsky asked if Metropolitan partners could provide Council with a plan showing the pathway on the rear of the property by the next Council meeting.  Mr. Rollins of Metropolitan Partners responded in the affirmative.  He indicated that had not set the location of the pathways yet, so his firm would be happy to provide drawings showing a path in that location. 

Mayor Hartfield asked if Council could legislate the location of the pathway.  Law Director Crites indicated that Council could make a recommendation to the Planning Commission, but Council cannot legislate this issue.  Mayor Hartfield confirmed that drawings would be provided by Metropolitan Partners for the next Council meeting and that staff would provide legislation 

Ordinance No. 12-2010, An Ordinance to Amend Sections 1173.02 of the Codified Ordinances of the Village of Granville to Allow Restaurants as a Permitted Use Within the Village Gateway Zoning District

Dan Bellman, 310 Summit Street, asked the definition of a restaurant and if it was adequately defined in this zoning district.  Planner Terry indicated that restaurant types were not defined; restaurant drive-throughs were prohibited.  Mr. Bellman indicated that the Suburban Business District made a distinction between full service and non full service restaurants.  He felt full service restaurants should be permitted, while non full service restaurants should be conditional.  Councilmember Mershon asked for a clarification of restaurant drive through usage.  Restaurants would be permitted, but drive-up, drive through and drive-in facilities would not be permitted.  He also asked if the Code distinguished between full service and non full service restaurants.  Planner Terry indicated that there was no distinction made anywhere in the code between types of restaurants.   

Jack Reynolds, Attorney for Smith & Hale representing Metropolitan Partners, indicated that the request to make this change in the Village Gateway District was discussed and approved by Council as part of the pre-annexation agreement.  This legislation was just the housekeeping initiative to complete the pre-annexation agreement.  He further indicated that restaurants were an integral aspect of this type of development.  He asked Council to approve this legislation. 

Dennis Cauchon, 327 East Broadway, indicated that he was not in support of Council regulating what happens inside any type of business. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:23pm. 

OLD BUSINESS 

Ordinance No. 11-2010, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Mill District Properties Located on Lancaster Road (South Main Street) was moved for approval by Vice Mayor Herman.  Second by Councilmember McGowan.

Discussion:

Mayor Hartfield confirmed that drawings would be provided by Metropolitan Partners for the next Council meeting and that staff would provide legislation 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 11-10:  Barsky – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 11-10 was approved.   

Ordinance No. 12-2010, An Ordinance to Amend Sections 1173.02 of the Codified Ordinances of the Village of Granville to Allow Restaurants as a Permitted Use Within the Village Gateway Zoning District was moved for approval by Councilmember McGowan.  Second by Vice Mayor Herman.

Discussion:

Council expressed concern that the language in this legislation was not explicit enough to prohibit drive-in, drive-up or drive through restaurants.  Councilmember McGowan made motion to amend Ordinance No. 12-2010 to read (under Section 117.302 (a)(9)) Restaurants without drive-up, drive-through, or drive-in facilities. Second by Councilmember Mershon. 

Mayor Hartfield called for a roll call vote to approve the amendment to Ordinance No. 12-10:  McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  The amendment to Ordinance No. 12-10 was approved.  

Councilmember Barsky expressed concerns about traffic levels should two restaurants with high turnover traffic located in building A and building B.  Those traffic issues need to be addressed.  Mayor Hartfield indicated that there may not be a good answer to that question. 

Mr. Reynolds indicated that the assumptions used by the traffic engineer were for the worst case scenarios.  He also indicated that developers would take that type of information into consideration when leasing the facilities.  It was important to developers to address those types of issues so their tenants and customers have pleasant experiences when visiting the development.  Mr. Rollins indicated that Metropolitan Partners would take each tenants peak customer times into consideration in order to gain a balance.  The want to include a variety of tenant type with different peak times. 

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 12-10:  Mershon – yes; O’Keefe – yes; Barsky – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 12-10 was approved as amended.   

NEW BUSINESS

Ordinance No. 13-2010, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges was introduced and a hearing date recommended for August 18, 2010 by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 13-2010 for August 18, 2010. 

Councilmember McGowan asked why the rate increase was necessary now, if funding could be taken from the General Fund and what previous projects were funded.  Manager Holycross indicated that staff began advising Council about the need to increase water and sewer rates eighteen to twenty-four months ago.  Staff intended to move forward with the rate increase in 2009, but the Village was financially able to hold off on requesting the increase until now.  The Five Year Capital Improvement spreadsheet has outlined the necessary future improvements needed during the past several years.  Without this rate increase, those projects may not be able to move forward. 

Vice Mayor Herman asked that staff provide additional information regarding why the rate increase was needed and what future projects were needed.  He asked that information be provided to the media as well.  Councilmember Barsky asked that an explanation be included as to the need to rebuild the capital improvement funds and specifically what capital improvements had been completed.  Councilmember Mershon asked that staff identify why the Village charged less and why there was a need to increase rates.

Ordinance No. 14-2010, An Ordinance to Amend Section 925,18 of the Codified Ordinances to Adjust Water Regulations and Charges was introduced and a hearing date recommended for August 18, 2010 by Councilmember Barsky.  Second by Councilmember O’Keefe

Mayor Hartfield scheduled a public hearing for Ordinance No. 14-2010 for August 18, 2010. 

Resolution No. 10-32, A Resolution Authorizing the Village Manager to Enter into an Agreement with the Board of Granville Township Trustees to Provide Police Services to the Raccoon Valley Park and Certain Parcels Owned by Denison University was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky. 

Discussion:

Councilmember McGowan asked if it was determined that extending police service was too costly for the Village or there were other issues adversely impacting the Village, could the Village end the agreement.  Manager Holycross indicated that this agreement and all prior agreements provided that either party could end the agreement with thirty days notice.   

Councilmember Mershon asked why services needed to be extended to Denison’s Bio-Reserve area.  Manager Holycross indicated that it was the intent to include this area two years ago when police services were extended to Denison property north of New Burg Street.  The Denison areas included in this legislation was correcting that error.  If all of the Denison property were included in this agreement, there would be no confusion as to who provided police response.  Councilmember Mershon indicated that he did not see why the Village should provide extended coverage to these particular areas as it was not necessary.  Mayor Hartfield indicated that she felt this legislation was more of a housekeeping issue. 

Vice Mayor Herman asked that a category be added to the police report which identified police activity in this area to allow the Village to monitor the number of calls. 

Mayor Hartfield called for a vote to approve Resolution No. 10-32.   Motion carried (5-1).  Resolution No. 10-32 was approved.   

REVIEW OF MINUTES

Regularly Scheduled Meeting of July 21, 2010 

Councilmember McGowan made a motion to approve the July 21, 2010 minutes as amended. Second by Councilmember Barsky. Motion carried 6-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was an approval to remove the chimney from the Old Academy Building as the chimney was a safety hazard.  Applications for a fence and siding were also approved.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Manager Holycross indicated that this committee would be meeting in the near future to review three upcoming stormwater ordinances that were necessary to meet EPA standards. 

Granville Recreation District – (Lerner)

No repot.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS  

Council was asked to approve Trick or Treat for October 28, 2010 from 5:30 to 7:00p,  Resident Mark Weaver, 217 Wicklow Drive, asked Council if it was part of their function to set Beggar’s Night.  Council indicated that it was not part of their legislative function.  Mr. Weaver wondered why Trick of Treat was not on Halloween.  Council did not schedule Beggar’s Night. 

Councilmember Mershon again raised questions about why parking requirements were waived for the new café in the Robbins Hunter Museum.  He questioned how that scenario was different than the taco barn.  Councilmember Mershon questioned what the rules were.  The entire parking package had to be considered for the taco stand, while the new café did not have to consider parking for the Museum. 

Councilmember Barsky questioned how the Planner knew when something was grandfathered.  Manager Holycross indicated that something was grandfathered if the use preceded the code requirement.  Manager Holycross indicated that he would have the Planner respond to these questions. 

Councilmember McGowan questioned if the restaurant would be required to pay property taxes as the Museum was a non-profit.  Law Director Crites indicated that he would look into this issue. 

ADJOURNMENT (9:01pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (6-0). Meeting adjourned.

Council Minutes July 21, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 21, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites. 

Vice Mayor Herman made a motion to excuse Councilmember McGowan.  Second by Councilmember Barsky.  Motion carried (6-0). 

The minutes reflect that Councilmember McGowan arrived at 8:25pm. 

APPROVAL OF AGENDA

Councilmember Barsky moved to approve the agenda.  Second by Councilmember O’Keefe. Motion carried (6-0).    

CITIZEN COMMENTS (7:31pm)  

Ronnie Kidd, Heath, Ohio, expressed concern regarding Council’s possible installation of red light cameras.  Mr. Kidd indicated that cameras would not fix any issues involving the Cherry Valley Road intersection.  He indicated that as a veteran, who had fought for our freedom, installing red light cameras would be an infringement on individual’s freedom he had fought for.  He felt that red light cameras took away his right to police enforcement.  Mr. Kidd asked that Council seriously consider the issue prior to installing these cameras. 

Jerry Tillett, Newark, Ohio, also expressed concern regarding the installation of red light cameras.  Mr. Tillett indicated that he was a tire specialist.  He explained that tire size could impact the speed registered by various devices.  Mr. Tillett also indicated that these cameras were not always calibrated correctly.  The companies installing the cameras were more interested in making a profit than in making sure their equipment was accurate.  Mr. Tillett asked that Council carefully consider whether the installation of these red light cameras would be good for Granville or Licking County. 

Mayor Hartfield closed Citizen Comments at 7:39pm. 

PRESENTATION 

Mayor Hartfield read a proclamation for Ruth Lisle, who Council recognized for her outstanding community service and citizenship, for her efforts to keep the Village of Granville litter free and beautiful.  Council expressed their gratitude for her efforts.  Mayor Hartfield indicated that Ms. Lisle was not in attendance as she was hesitant to receive recognition. 

PUBLIC HEARING (7:42pm) 

Ordinance No. 10-2010, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Lancaster Road (South Main Street) Totaling 9.89 +/- Acres

Jack Reynolds, Attorney for Smith & Hale representing Metropolitan Partners, asked Council to accept the annexation legislation currently before them.  He indicated that this ordinance was the next step in the process started last year.  He indicated that he was available to answer any of Council’s questions. 

OLD BUSINESS 

Ordinance No. 10-2010, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Lancaster Road (South Main Street) Totaling 9.89 +/- Acres was moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.  

Discussion:

Councilmember Barsky questioned the location of a specific boundary line.  Planner Terry provided Council with a larger map and clarified the rights-of-way regarding the River and Weaver Road intersections.  Councilmember Barsky also confirmed that permission had been obtained regarding the private acreage included in the rights-of-way.  Planner Terry indicated in the affirmative.    

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-10:  Barsky – yes; Lerner – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 10-10 was approved.   

NEW BUSINESS 

Ordinance No. 11-2010, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Mill District Properties Located on Lancaster Road (South Main Street) was introduced and a hearing date recommended for August 4, 2010 by Councilmember O’Keefe.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2010 for August 4, 2010. 

Ordinance No. 12-2010, An Ordinance to Amend Sections 1173.02 of the Codified Ordinances of the Village of Granville to Allow Restaurants as a Permitted Use Within the Village Gateway Zoning District was introduced and a hearing date recommended for August 4, 2010 by Councilmember Lerner.  Second by Councilmember O’Keefe

Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2010 for August 4, 2010. 

Resolution No. 10-31, A Resolution to Endorse and Authorize the Village Manager to Submit the Final School Travel Plan for the Safe Routes to School Program Through the Ohio Department of Transportation was introduced and moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Mershon questioned the timing regarding this resolution; if there was a deadline that needed to be met.  Manager Holycross indicated that the State of Ohio recently indicated that the plan must be submitted by the end of July in order to be eligible for funding during the next cycle.  Planner Terry indicated that the State Engineer just forwarded the Village the engineering study on July 12th and advised the School District and Village that the plan was due at the end of July.  The plan could be held and submitted in July of 2011; however, the district would not be eligible for funding until after the plan was submitted.  If submitted now, the district would be eligible for action plan funding this year.  Planner Terry indicated that the items outlined in the plan were items that were currently in place as well as suggested improvements to various school crossings, signage, bike racks, etc. 

Councilmember Barsky asked if the plan could be modified after being submitted.  Planner Terry indicated that once the plan was submitted, it could not be changed.  The only portion of the plan that could be modified was the action plan.  Planner Terry indicated that the five strategy items must be in place and cannot be modified. 

Councilmember Mershon asked if the plan had received authorization from the School District.  Manager Holycross indicated that the district administration had initiated the plan and were working with the Village staff on the plan.   

Vice Mayor Herman asked if Planner Terry could provide some clarity regarding how projects would be prioritized and how the projects selected compared to the priorities outlined by the Village’s Pathway Advisory Committee.  He also asked for a timeline showing how the process would proceed.  

Councilmember Mershon asked if the resolution could be tabled to allow time to review the plan and engineering study during this meeting.  Councilmember O’Keefe moved to table Resolution No. 10-31.  Second by Councilmember Mershon.  Motion carried 6-0. 

Following the Monthly Manager’s Report, Councilmember Mershon moved to remove Resolution No. 10-31 from the table.  Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield asked if there was any further discussion of the resolution and if Council was comfortable voting on the resolution that evening.  Council indicated that they were ready to vote on the resolution. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 10-31:  Lerner – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Resolution No. 10-31 was approved.   

REVIEW OF MINUTES  

Regularly Scheduled Meeting of June 16, 2010 

Councilmember O’Keefe made a motion to approve the June 16, 2010 minutes as amended. Second by Councilmember Mershon. Motion carried 6-0. 

MAYOR’S COURT REPORT – June 

The Mayor’s Court Report for the month of June was presented for review. 

Councilmember Barsky moved to accept the June Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – June 

The Manager’s Report for the month of June was presented for review.           

Councilmember O’Keefe questioned the negative balance in the refuse account.  Manager Holycross indicated that the negative balance was the result of several issues.  As the Village was the collection agent for refuse charges, part of the negative balance was the result of charges yet to be collected from residents.  Another aspect of the negative balance was the result of credits that the Village was in the process of receiving from Big O.  Those credits should be resolved this month. 

Councilmember Barsky moved to accept the June Monthly Manager’s Report   Second by Vice Mayor Herman.  Motion carried 6-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

Finance Director Kramer made a presentation to Council regarding the need to increase rates for water and sewer service.  Finance Director Kraner indicated that the last rate increase for water and sewer rates was in May 2005 from $2.85 to $3.40 for water and $3.22 to $3.90 for sewer.  Costs have substantially increased over the past five years.  Sewer revenues were in the red for three of the past five years.  Besides a decrease in revenue for the water and sewer funds, the water and sewer capital improvement funds have also been depleted.  These funds receive revenue from tap fees.  As commercial and residential construction in the Village had diminished in the past five years, those funds have decreased as facility projects were completed with no incoming revenue flow to offset those expenses.  Currently, the capital improvement funds cannot fund any new capital projects as both the sewer and water capital improvement funds have had no revenue received in 2010.  Both funds need to be built up as soon as possible.  In order to keep these funds vital, the Village would need to begin moving dollars into these accounts on a regular basis to maintain municipal facilities.  

Finance Director Kramer recommended adding a new capital improvement component to the water and sewer rate structure that would provide revenue for the general water and sewer fund as well as the water and sewer capital improvement funds.  Finance Director Kraner recommended an increase in the sewer rate from $3.90 to $6.00 effective as soon as possible and an additional increase from $6.00 to $6.55 beginning in 2012.  The sewer treatment operating budget had increased two and one half percent over the past several years.  The 2010 budget shows a deficit of $70,000 if budget cuts were not made.  Finance Director Kraner indicated that staff identified $50,000 in budget cuts already, and would be looking for an additional $20,000 in cuts.  

Finance Director Kraner advised Council that she was also recommending a rate increase for water services.  She recommended an increase in the water rate from $3.40 to $3.85 effective as soon as possible and an additional increase from $3.85 to $4.25 beginning in 2012.  Finance Director Kraner indicated that a household that utilized 5,000 gallons of water in a month would see a $12.75 monthly increase in their overall bill.  She indicated that the rate increase was being divided into two phases so as not to cause hardship for residents and local businesses. 

Councilmember Mershon indicated that as the water and sewer treatment plants were only working at 50% capacity, the current rates do not cover that level of utilization.  If water and sewer utilization increased, such as with extended lines outside the Village limits, current rates could be sufficient.  However, the extension of water and sewer outside the Village was currently not Village policy.

Councilmember Barsky suggested that staff should look at differential rates and the use of secondary meters for watering.  The Village should encourage water conservation.  Secondary meters could be charged a higher rate.  

Councilmember O’Keefe asked if the increase in rates would cover the projected costs shown in 2015.  Finance Director Kraner indicated that rates would need to be evaluated again prior to 2015 to ensure a positive revenue stream. 

Mayor Hartfield asked that legislation be introduced at the next Council meeting.  Councilmember McGowan indicated that he wanted to give residents the opportunity to review the rate increases and provide comments to Council.   

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there were two sets of Planning
Commission meeting minutes in Council’s packet.  The June 28, 2010 meeting was a public hearing where the Planning Commission recommended the Village Gateway District zoning for the Mill District LLC property.  No one spoke at that hearing.  The Planning Commission also made several sign approvals.  During the July 12, 2010 Planning Commission meeting, Huntington submitted eleven signs for approval due to a change in their logo color.  Landrum Cottage was approved for a change of use to expand into the main building of Robbins Hunter for a café. 

Councilmember Mershon questioned why Huntington was required to submit each sign as an individual application.  He also questioned why Landrum Cottage’s new cafe was allowed to use Robbins Hunter museum parking.  Was the museum not required to maintain parking for its use?  Was the same parking area being counted for Robbins Hunter, Landrum Cottage and the new business? 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Recreation District was still negotiating with Golfland on River Road regarding the installation of netting to protect Park participants from stray golf balls.  The Rec District decided to move their 2011 Raccoon Park expenditures to 2010 to allow for further negotiation with Golfland.  Funding will be used to make improvements to the soccer fields this year instead of the baseball fields as was originally budgeted. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the gypsy moth survey was moving forward with moths being found in many Village locations.  It was also determined that three pear trees along Newark-Granville Road were infested with fire blight.  These trees would be removed. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the compensation of public employee(s).” Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:32pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes;  Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:23pm.  

ADJOURNMENT (10:24pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

Council Minutes June 16, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 16, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (7-0).    

CITIZEN COMMENTS (7:33pm)  

Fred Ashbaugh, 121 North Pearl Street, complained about the letter sent by the Income Tax Commissioner in April requesting additional documentation.  He expressed his concern that the language in the letter was poor.  He also indicated that the Village’s tax forms did not list the documentation requested by the Tax Commissioner.  He hoped the Village would correct the documentation to reflect exactly what was needed to file taxes. 

Mayor Hartfield asked Mr. Ashbaugh if he had spoken with Tax Commissioner Wright.  Mr. Ashbaugh indicated that he was in email communication with Commissioner Wright.  Manager Holycross indicated that he had heard similar comments.  Manager Holycross spoke with Commissioner Wright about softening the language in the letter and making appropriate adjustments to Village forms.

Mr. Ashbaugh also questioned if all workers in the Village must pay income tax.  He wondered if that was happening and how the Income Tax Commissioner was enforcing the law.  

Councilmember Mershon indicated that Commissioner Wright was trying to do his job and did not intend any ill will.  However, Councilmember Mershon acknowledged that the information requested may not have been needed and the letter could have been less direct.  Manager Holycross just indicated that staff would soften the letter and determine which information needed to be collected. 

Mayor Hartfield closed Citizen Comments at 7:43pm. 

PRESENTATION 

Mr. Tolley was not in attendance to make the gypsy moth presentation. 

PUBLIC HEARING  (7:43pm) 

Ordinance No. 08-2010, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages 

Ordinance No. 09-2010, An Ordinance to Amend Ordinance No. 20-2009 to Provide for Adjustments to the Annual Budget for Fiscal Year 2010 and to Revise the Sums for Operating Expenses Related to Income Tax Refunds and Storm Sewer Contractual Services

As no one appeared to speak on either ordinance, Mayor Hartfield closed the public hearing at 7:44pm 

OLD BUSINESS 

Ordinance No. 08-2010, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.  

Discussion:

Councilmember Barsky confirmed that these updates were to update the Code based on changes in state regulations.  Manager Holycross indicated in the affirmative.   

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-10:  Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 08-10 was approved.   

Ordinance No. 10-2010, An Ordinance to Amend Ordinance No. 20-2009 to Provide for Adjustments to the Annual Budget for Fiscal Year 2010 and to Revise the Sums for Operating Expenses Related to Income Tax Refunds and Storm Sewer Contractual Services was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe.  

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-10:  Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 09-10 was approved.   

NEW BUSINESS 

Ordinance No. 10-2010, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Lancaster Road (South main Street) Totaling 9.89 +/- Acres was introduced and a hearing date recommended for July 21, 2010 by Councilmember McGowan.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2010 for July 21, 2010. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of June 2, 2010 

Councilmember McGowan made a motion to approve the June 2, 2010 minutes. Second by Councilmember Barsky. Motion carried 7-0. 

MAYOR’S COURT REPORT – May 

The Mayor’s Court Report for the month of May was presented for review. 

Councilmember O’Keefe asked if trucks were still coming through the Village due to the State Route 13 detour.  Manager Holycross indicated that the signs showing the detour were still up, but trucks were not prohibited from using State Route 13. 

Councilmember McGowan moved to accept the May Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – May 

The Manager’s Report for the month of May was presented for review.            

Vice Mayor Herman commented on the increase in tax revenues for the month of May.  Manager Holycross indicated that May’s revenues were up; however, the year-to-date tax revenues were still down. 

Councilmember O’Keefe moved to accept the May Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

The minutes from the LSSU Committee meeting were included in Council’s packet.  The Committee recommended that parking be prohibited permanently on the west side of Jones Road due to safety concerns.  Councilmember McGowan initiated a discussion of resolving safety issues at the intersection of State Route 16 and Cherry Valley Road, which included the possible installation of red light cameras.  Staff will be meeting with the police and fire departments to gather statistical data as to issues at that intersection and report back to the Committee.  The Committee asked staff to develop a sewer back-up policy.  Previously the Village has covered all costs involved with any sewer back-up issues.  The Village would now recommend that residents purchase a sewer back-up insurance rider.  A policy will be presented to Council when completed.  The Committee approved the extension of police protection to the portion of Raccoon Valley Park that is in Granville Township as well as Denison property along State Route 661 and New Burg Street that was inadvertently left out of the previous extension.  The College Street road improvements were proceeding.  The East College Street blocks were open and will be ready for July 4th, except for the paving.  The Committee also asked staff to develop legislation regulating sexually-oriented businesses in the Village in order to address potential future problems involving this type of business.  Councilmember O’Keefe indicated that Council had a discussion about sexually-oriented businesses a number of years.  Councilmember Mershon indicated that the Planning and Zoning Committee discussed that issue then and might have information to add to this discussion. 

Planning Commission – (O’Keefe)

As Councilmember O’Keefe reported that a change of use for Goumas Confections’ move into the former Noir Boutique location was approved as well as a tenant panel sign and freestanding sign with lighting.  Applications were also approved for a replacement garage service door, the addition of a handrail, and gutter and roof replacement.  The signage color for Greg Ream’s four store fronts was amended.  Councilmember O’Keefe explained that the hearing regarding zoning for Metropolitan partner’s South Main Street property was tabled until the June 28, 2010 meeting due to a lack of a quorum.  Mayor Hartfield indicated that the Planning Commission needs the school district’s appointment.  She asked Manager Holycross the status of the school board’s appointment.  Manager Holycross indicated that the school board had not found a suitable candidate as yet.  Council questioned if they could appoint a candidate.  Law Director Crites indicated that only the school district could make their appointment to the Commission.  Councilmember Mershon questioned if the Council’s ex-officio member could vote.  Law Director Crites indicated that the history of that position has been as a non-voting member, but he would look further into the issue.   That ex-officio member would not be able to participate in any Planning Commission issues that would come to Council.  Vice Mayor Herman indicated that the delay in making this appointment was impeding the Villages ability to do business.  Council asked staff to send a letter to the School Board President requesting that someone be appointed.  The letter should also ask if the school board was still interested in maintaining a representative on the Planning Commission.  The Village Charter would need to be amended if the school district was no longer interested in maintaining a member.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Recreation District was having trouble with Golfland on River Road.  The golf balls routinely come into the outfield area of the new ball fields causing a safety issue as well as a problem in securing insurance coverage.  The cost of hanging nets was $50,000.  Golfland found those costs to be prohibitive to their business.  The Rec District and Golfland were in negotiations regarding this issue.  

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that Mr. Tolley made a presentation to the Commission regarding the gypsy moth infestation.  Mr. Tolley and Granville High School students were setting traps to complete a survey of the impact of the gypsy moths in Granville.  Service Director Hopkins reported finding gypsy moth’s in a couple of trees that the Service Department removed.  Councilmember Lerner also reported that the Commission would be cleaning Opera House Park prior to the July 4th celebration.  The Commission also met the new AEP representative John Smith, who was a certified arborist.  He will be replacing Tom McCray, who retired from AEP.  Councilmember McGowan asked if the Village had sprayed for the gypsy moths in the past.  Manager Holycross indicated that the Village suggested spraying in 2007, but the Village did not receive sufficient resident response to proceed with spraying. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember McGowan asked the Village to check the banners in the right-of-way on State Route 16 in front of Arby’s. 

Mayor Hartfield also reminded Council of their participation in the July 4th parade on July 5th beginning at 10:45am at Shepardson and West Broadway.  A breakfast was also provided beginning at 8:00am at the Granville Inn.  Council agreed to walk in the parade.  

EXECUTIVE SESSION 

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes;; Barsky – yes;  Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:15pm. 

Councilmember                         moved to return to regular session.  Second by Councilmember                       .

Mayor Hartfield called for a roll call vote: Mershon – ______; O’Keefe –  ____; Barsky – ______;  Lerner – _____; McGowan – ______; Herman – _____; Hartfield – ______. Motion ____________. Time in: _______pm.  

ADJOURNMENT (______pm) 

Councilmember __________n moved to adjourn the meeting. Second by Councilmember ____________. Motion _____________. Meeting adjourned.

Council Minutes June 2, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 2, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, Vice Mayor Herman, Mayor Hartfield, Manager Holycross and Law Director Crites. 

Councilmember Barsky made a motion to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman. Motion carried (6-0).    

CITIZEN COMMENTS (7:32pm)  

John Parker, Gardner Parker Insurance of Zanesville, Ohio, advised Council that he would be interested in participating in a competitive bid process for the Village’s property and casualty insurance coverage.  He indicated that he was part of the Ohio Plan Risk Management program.  He provided Council with his business card.  Manager Holycross indicated that he would contact Mr. Parker. 

Mayor Hartfield closed Citizen Comments at 7:35pm. 

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Ordinance No. 08-2010, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and a public hearing recommended for June 16, 2010 by Councilmember McGowan.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2010 for June 16, 2010.  

Ordinance No. 09-2010, An Ordinance to Amend Ordinance No. 20-2009 to Provide for Adjustments to the Annual Budget for Fiscal Year 2010 and to Revise the Sums for Operating Expenses Related to Income Tax Refunds and Storm Sewer Contractual Services was introduced and a public hearing recommended for June 16, 2010 by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2010 for June 16, 2010. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of May 19, 2010 

Councilmember Mershon made a motion to approve the May 19, 2010 minutes. Second by Councilmember Barsky. Motion carried 6-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

An LSSU Committee meeting has been scheduled for Friday, June 11th at 9:30am. 

Planning Commission – (O’Keefe)

As Councilmember O’Keefe was not present, there was no report.  A copy of the minutes for the June 24th Planning Commission meeting were included in Council’s packet. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky indicated that a copy of the P & Z Committee’s meeting minutes were included in Council’s packet.  Councilmember Barsky indicated that the Committee heard a presentation from the Granville Green Society regarding their goals and objectives.  They also indicated interest in the Village developing a green pact resolution either through MORPC or as a Village.  A local resident also requested a waiver from processing a Planning Commission application for the replacement of his gutters and roof due to winter storm damage.  The Committee advised him that they could not waive the procedure, but took the resident’s suggestion to make some code updates to allow for some administrative approvals under advisement.  Councilmember Barsky reported that Councilmember O’Keefe had completed the editing process for chapter one of the Comprehensive Plan.  She indicated that the editing should be complete within the next eight weeks.  Planner Terry also presented the Committee with a list of task priorities which included code updates and NPDES permit application.  Councilmember Barsky also reported that the Committee asked the Village Manager to look into the financial possibility of hiring a full-time staff member for the planning department in order to ensure all Village issues were addressed.  Councilmember Mershon suggested not hiring an additional staff person when the police department did not receive a raise.  He suggested limiting the activities of the Planner. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Teen Center was officially closed.  She also indicated that the Rec District would be contacting the Village to discuss developing a formal contract between the two entities regarding Wildwood Park.  The Rec District was also in the process of developing a survey to access the community’s desires regarding recreation programs and facilities. 

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Councilmember Barsky reminded Council of the Gravestone Seminar being held at Denison University this month.  She asked that staff make sure that the seminar information was available. 

OTHER COUNCIL MATTERS  

Mayor Hartfield asked if staff could determine what caused the tree in front of the car wash on South Main Street to die.  Manager Holycross indicated that a forester was coming to look at the tree and determine what happened to the tree. 

Council discussed whether to cancel the July 7th Council meeting due to the July 4t holiday.  Manager Holycross indicated that he was not aware of any pending legislation or other matters that required Council’s attention.  Vice Mayor Herman moved to cancel the July 7th Council meeting.  Second by Councilmember Barsky.  Motion passed (6-0). 

Councilmember McGowan reported that some business owners on the north side of East Broadway were questioning whether the tow-away zone in the parking lot behind those businesses was permitted.  Councilmember McGowan indicated that the parking lot owners had always traditionally shared the parking in that area.  Manager Holycross indicated that the parking area behind those businesses on the north side of the one hundred block of East Broadway was privately owned.  The business owner, who installed the tow-away zone signs, insisted that the parking area behind his business was his property.  The Village has no authority to restrict tow-away zones on private property.  He indicated that Village staff could meet with all of the affected property owners in order to discuss the issue and gain consensus as to how to resolve the issue and discuss maintenance of the lot.  

Councilmember McGowan also asked that the Village check the north side of East Broadway in the downtown area to make sure all trash, especially cigarette butts, were removed.  He indicated that the tree lawn area needed to be cleaned.  

Mayor Hartfield asked for increased police presence in the downtown areas with regard to illegal U-turns.  She indicated that she had received complaints from residents regarding the increased number of U-turns.  

Mayor Hartfield also asked that the police department increase their presence in the downtown area with the increase in vehicular and pedestrian traffic to ensure public safety. 

ADJOURNMENT (7:49pm) 

Councilmember Mershon moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.

Council Minutes May 19, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 19, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, O’Keefe, Mayor Hartfield, Manager Holycross and Law Director Crites.

Councilmember Barsky made a motion to excuse Councilmember McGowan and Vice Mayor Herman.  Second by Councilmember O’Keefe.  Motion carried (5-0). 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (5-0).    

CITIZEN COMMENTS (7:35pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

PRESENTATION 

Mayor Hartfield presented Granville Historical Society with a proclamation celebrating the Historical Society’s 125th anniversary.  Cynthia Cort, President of the Historical Society Board, expressed that the Board was honored to receive this recognition and thanked Village Council for their continued support. 

Candi Moore, President of the Bryn Du Commission, spoke to Village Council regarding a grant opportunity.  Ms. Moore indicated that the Bryn Du Master Plan identified targeted used for the various buildings on the property.  The Bryn Du stable was designated as a studio/gallery space.  Executive Director Bruce Cramer identified a possible grant opportunity from the Ford Foundation that would cover the cost of renovating the stables for such a use.  Ms. Moore was requested Council’s consent to allow the Granville Studio for Visual Arts to proceed with the grant application process. 

Kerry Dixon, 2227 Deeds Road, spoke on behalf of the Granville Studio for Visual Arts.  She requested Council’s support to proceed with the grant application to request funding for renovation and capital improvement to the Bryn Du stable.  She indicated that the Ford Foundation model of best practices was to encourage arts to thrive and survive in local communities, small and large.   She indicated that GSVA would like to submit a letter of inquiry to the Ford Foundation in order to be selected to submit a grant.  This grant application would require no matching funds.  The grant guidelines indicated that successful application would include collaborative projects and projects that included green or sustainable aspects.  The collaboration between the Bryn Du Commission, Village of Granville and Granville Studio for Visual Arts would well meet those requirements.  The repurposing of an existing historic structure and the use of green renovation techniques could also make this project more likely to be selected.   

Paul Hamilton, Creative Director for Granville Studio of Visual Arts, indicated that he became interested in GSVA because of the different levels of arts and creative thinking involved in their mission.  This application to renovate the barn was an opportunity to have a space that could be a showcase and signature element of the Village.  The renovated stable could easily be a multi-purpose space used for rehearsal dinners, graduation parties, meetings, anniversaries, and other types of functions.  Mr. Hamilton encouraged Council to support this application process.

Annie Cacciato, 3691 Gale Road, indicated her support for the grant application.  She reported that there were two submission dates possible, May 28th and a date in September to send in a letter of inquiry.  GSVA hoped to meet the May 28th submission date.  Ms. Cacciato indicated that the Ford Foundation would respond within thirty days if GSVA would be invited to submit an application.  That application process would include a site visit.  The Ford Foundation grant application indicated that the program was looking to build a foundation of arts throughout the country.  GSVA felt the renovation of the Bryn Du stable would well meet the Found Foundation’s goals and objectives.   

Councilmember O’Keefe asked if $100,000 was enough to complete the renovation.  Ms. Cacciato indicated that the $100,000 was for design and engineering plans only.  Additional funding would be available for the actual renovation process.   

Councilmember O’Keefe asked if the school district was included in this process.  Ms. Dixon indicated that the school has agreed to act as an advisor.   

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Resolution No. 10-30, A Resolution to Authorize the Granville Studio of Visual Arts to Submit a Letter of Inquiry, on Behalf of the Village of Granville and the Bryn Du Commission, to the Ford Foundation for “Space for Change” Planning and Pre-Development Grants was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.  

Discussion:

Mayor Hartfield asked that the language in the resolution be amended as requested by GSVA from the Village acting as a partner to a confirmed partner.   

Councilmember O’Keefe moved to amend the language in Section Three from a supporter to supporter and confirmed partner.  Second by Councilmember Barsky.  

Vote to amend the language in Section Three of Resolution No. 10-30. Motion carried (5-0). Resolution No. 10-30 was amended. 

Mayor Hartfield congratulated Granville Studio of Visual Arts for their outstanding accomplishment in organizing and getting GSVA off the ground in such a short period of time.  Annie and Kerry should be commended.  

Councilmember Mershon thanked Executive Director Cramer for his efforts in identifying the grant application. 

Vote to approve amended Resolution No. 10-30.  Motion carried (5-0). Resolution No. 10-30 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of May 5, 2010 

Councilmember O’Keefe made a motion to approve the May 5, 2010 minutes as amended. Second by Councilmember Lerner. Motion carried 5-0.

MAYOR’S COURT REPORT – April 

The Mayor’s Court Report for the month of April was presented for review. 

Councilmember Barsky moved to accept the April Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – April 

The Manager’s Report for the month of April was presented for review.            

Councilmember O’Keefe commented on the number of semi-trunks now coming through the Village due to the road construction on State Route 13 in Newark.  

Councilmember Barsky questioned if the decline of revenue in the Street and Roadway Funds was due to the College Street improvement project.  Manager Holycross indicated in the affirmative.  

Councilmember Barsky moved to accept the April Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

The LSSU committee was in the process of confirming a meeting date for May 26th with a time to be announced. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that several sign were approved as well as a renovation project.  She indicated that one sign approval was tabled for the new business Tickleberry Moon and a lot of discussion regarding the approval of their sidewalk sign.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The Planning & Zoning Committee has a meeting planned for Thursday, May 20th at 6:00pm in the Village Office. 

Granville Recreation District – (Lerner)

No report 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was watching the status of the boxwood plants in front of Village Hall.  The Commission also discussed the removal of the street trees along North Prospect Street due to there poor appearance and inability to thrive.  New trees will be planted next to the post office this fall.  Stump removal will be taking place over the next couple of weeks.  The Village of Granville will be hosting the 2011 Tree City USA program in April.  The Commission will also be looking into updating the specie plantings in Opera House Park and improving signage for the various plantings.  A local resident volunteered his time and materials to complete a gypsy moth survey in the Village to determine the level of infestation.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Mayor Hartfield reported that Granville would be participating in the Red Cross’ Mayors Challenge during the month of June, July and August.  She encouraged everyone to give blood.  The Red Cross bloodmobile will be in Granville on Sunday, June 6th from noon to 6:00pm. 

Finance Director Kraner updated Council on the current Village financial status.  Income tax revenues were down 10% through the month of April.  She indicated that both she and Tax Commissioner Wright had reviewed the figures to determine if there were any irregularities or large anticipated receipts not received.  Ms. Kraner indicated that the Village was feeling the impact of the down economy.  Manager Holycross indicated that he advised department heads to watch spending and hold off on any non-essential purchases.  The purchase of a second police cruiser had been delayed.  Finance Director Kraner indicated that she anticipated ending the year at or above the required balance as outlined in the fiscal policy. 

Finance Director Kraner also indicated that water and sewer revenues were down.  Village staff was currently reviewing consumption report to determine how much of a rate increase would be necessary.  The last rate increase was in 2005.  Councilmember Barsky asked why water and sewer revenues were down.  Finance Director Kraner indicated that she would be able to make that determination with the completion of the consumption reports.  Mayor Hartfield asked about the depleted water and sewer capital accounts.  Finance Director Kraner indicated that those funds were down as no new tap fees were being paid.

Finance Director Kraner advised Council that she would be forwarding a budget amendment resolution to Council for their review as the budget amendment passed at the end of 2009 to cover the increase in tax refunds were not processed in 2009.  Those would now need to be dispersed in 2010, so a new budget amendment resolution would be necessary. 

Councilmember O’Keefe questioned the specific dollar reduction in tax revenue.  Finance Director Kraner revenues were down $118,000.  She did indicated that tax withholdings for so far for May were up.  

ADJOURNMENT (8:24pm) 

Councilmember O’Keefe moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 5-0. Meeting adjourned.

Council Minutes May 5, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 5, 2010

  

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, O’Keefe, Hartfield, Manager Holycross and Law Director Crites. 

Councilmember Barsky made a motion to excuse Councilmember Mershon and Vice Mayor Herman.  Second by Councilmember Lerner.  Motion carried (5-0). 

The minutes reflect that Vice Mayor Herman arrived at 7:33pm. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (5-0).    

CITIZEN COMMENTS (7:34 pm)  

Paul Jenks, Chair of Joint Recreation District Board, 190 Pinehurst Drive, introduced Council to Andy Wildman, the new Executive Direction of the JRD.  He indicated that Andy was originally from St. Clairsville, Ohio, but currently resides in Barberton, Ohio, with his wife and two children.  

Andy Wildman, Executive Direction of the JRD, expressed his excitement about his new position and was looking forward to continuing the wonderful existing District programming and moving the organization forward. 

Council welcomed Mr. Wildman to the JRD and the Granville community. 

Rob Drake, Board member of the Union Cemetery Board, thanked Village Council and the Trustees for the continued support for the Old Colony Burial Grounds.  Their support provided the ability to continue the historic preservation of the cemetery as well as continuing the traditions established by the Village’s founding fathers.  He indicated that last year fourteen stones were restored and the original iron fence around the Case family plot was rebuilt.  This year Mr. Drake indicated that the Board hoped to rebuild two picket fences to the cemetery from 1866 to return historic elements to the cemetery.  Mr. Drake indicated that the Fannins would be returning in mid-June to supervise the restoration.  There will also be a conference at Denison University of the Association of Gravestone Studies that the Fannins will be attending.  They will then finish their time in the area working on the Township Phillips cemetery.  Mr. Drake welcomed Councilmember Barsky to the Board and thanked Councilmember Mershon for his service.  Mr. Drake also introduced Jim Patin, the Union Cemetery Clerk/Treasurer. 

Ally Laughbaum, 212 South Pearl Street, spoke on behalf of the newly formed Granville Green Society.  She indicated that the group had its first meeting on April 16th.  The group interests were sustainability and to encourage green growth for the Village’s future.  Mrs. Laughbaum indicated that the twenty-two member group was still in the process of formulating its mission and organizational direction.  She indicated that she would be the group’s liaison to the Village Council.  The Green Societies next meeting will be Mary 17th at the Granville Public Library at 6:30pm.  The group hoped to meet the second Monday of each month. 

JOINT MEETING OF THE UNION CEMETERY BOARD 

Vice Mayor Herman made a motion to go into the joint meeting of the Union Cemetery Board.  Second by Councilmember McGowan.  Motion carried.  (8-0) 

Mayor Hartfield called the joint meeting of the Union Cemetery Board to order at 7:40pm. 

ROLL CALL

Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers Barsky, Lerner, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Trustees Abraham and VanNess. 

Councilmember Barsky made a motion to excuse Councilmember Mershon and Trustee Mason from the meeting.  Second by Vice Mayor Herman.  Motion carried (8-0).

Resolution No. 10-28, A Resolution to Declare, with the Granville Township Trustees, That Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Fill an Expired Term on the Union Cemetery Board of Trustees was moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.  

Discussion:  

Mayor Hartfield indicated that Councilmember Barsky would be appointed to the Board, replacing Councilmember Mershon.  

Vote on Resolution No. 10-28.  Motion carried 8-0.  Resolution No. 10-28 was adopted by the Granville Village Council and Granville Township Trustees.           

Vice Mayor Herman moved that the joint meeting of the Board of Granville Township Trustees and the Granville Village Council be adjourned.  Second by Councilmember McGowan.  Motion carried 8-0. 

Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board. 

PRESENTATION 

Manager Holycross and Clerk Prasher provided a PowerPoint presentation to Council explaining the new Granville community emergency notification system, use of social media and showing the new Granville website.  A copy of this presentation will be included with the final copy of the minutes. 

As no one from the Granville Historical Society was in attendance at the meeting, the proclamation will be held over to Council’s next meeting on May 19, 2010. 

PUBLIC HEARING (8:10 pm) 

Ordinance No. 07-2010, An Ordinance to Permit the Demolition of a Single-Story Accessory Structure at 101 Washington Drive, a Part of Denison University

Scott Walker, 865 Franklin Avenue (Heath, OH), addressed Council on behalf of Denison University.  Mr. Walker indicated that the structure needed to be removed as part of the athletic facility addition.  He indicated that Bancroft Drive was being redirected to the location of this building.  The building was currently be used as storage for several athletic departments.  Mr. Walker also requested that Council waive the surety bond as this demolition of this building could not impact public property and was of minimal value. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:14pm. 

OLD BUSINESS 

Ordinance No. 07-2010, An Ordinance to Permit the Demolition of a Single-Story Accessory Structure at 101 Washington Drive, a Part of Denison University was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky. 

Discussion.

Vice Mayor Herman asked if the fire department had expressed interest in using the building for a controlled burn.  Mr. Walker indicated that the department had not expressed an interest.   

Councilmembers Barsky and Lerner expressed concerns about the waiving of the surety bond for Denison as Denison had the ability to pay the fee.  A surety bond was more of a burden on residents than on an entity such as Denison.  Councilmember Barsky suggested that Council’s Planning and Zoning Committee discuss this issue further.

Mayor Hartfield called for a roll call vote on Ordinance No. 05-2010: Lerner – yes; McGowan – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 7-2010 was approved.  

NEW BUSINESS 

Resolution No. 10-29, A Resolution to Authorize the Village Manager to Advertise for bids for Towing and Impounding was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.  

Discussion.

Councilmember McGowan asked staff to be sure to clarify the bid specifications to ensure that there was no confusion this year.  

Vote to approve Resolution No. 10-29.  Motion carried (6-0). Resolution No. 10-29 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of April 21, 2010 

Councilmember Barsky made a motion to approve the April 21, 2010 minutes as amended. Second by Councilmember McGowan. Motion carried 6-0. 

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

No report. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

The LSSU committee was in the process of confirming a meeting date for May 26th with a time to be announced. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe indicated that during the Planning Commission’s last meeting the Chamber’s sign variance was approved.  The Franks-Rogers change of use for a café inside the 121 South Prospect Street address was approved.  The Landrum’s Cottage bakery sign was tabled awaiting additional information.  Mayor Hartfield asked if the resident, who had expressed questions regarding how the property would be used and the impact on the neighborhood of the proposed café, had spoken to Village staff.  Manager Holycross indicated that the resident had spoken to staff.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The Planning & Zoning Committee has a meeting planned for Thursday, May 20th at 6:00pm in the Village Office. 

Granville Recreation District – (Lerner)

No report 

Tree & Landscape Commission - (Lerner)

Councilmember Lerner reported that the PUCO reported that the trimming of Village trees had been approved.  AEP indicated that the trimming process was now complete.  Mayor Hartfield indicated that she attended the Arbor Day event and read a proclamation from the Village.  Councilmember Barsky indicated that Denison University was applying to become a tree campus.  Councilmember McGowan asked when trees would be replanted on South Prospect Street next to the post office.  Councilmember Barsky and Manager Holycross indicated those trees would likely be planted as part of the fall planting program.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Mayor Hartfield advised Council of their invitation to participate in the Memorial Day Parade and Service on May 31st.  The parade starts at 10:40am on North Main Street at Centenary Methodist Church and marches along East Broadway to South Pearl Street into the Maple Grove Cemetery where services begin at 11:00am. 

Councilmember Barsky asked if staff was answering the issues raised by resident Jurgen Pape in his letter submitted to Council.  A copy of the letter would be attached to the final copy of these minutes.  Manager Holycross indicated that staff was in the process of arranging a meeting with Mr. Pape to discuss the feasibility and legality of his suggestions. 

Councilmember O’Keefe asked the status of the Burg Street pathway plans.  Manager Holycross indicated that staff and Engineer Turner were working on alternative plans and will schedule a meeting with Council and residents when the plans were completed. 

ADJOURNMENT (9:26pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.

Council Minutes April 21, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 21, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, Manager Holycross and Law Director Crites.

Vice Mayor Herman made a motion to excuse Councilmember Barsky.  Second by Councilmember O’Keefe.  Motion carried (6-0). 

APPROVAL OF AGENDA

Mayor Hartfield suggested moving the discussion and vote of New Business items to follow the Public Hearing section of the agenda. Councilmember McGowan moved to approve the agenda as amended.  Second by Vice Mayor Herman. Motion carried (6-0).    

CITIZEN COMMENTS (7:36 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:37pm. 

PRESENTATION 

Dr. John Weigand, former President of the Granville Rotary Club and Project Coordinator for the Raccoon Creek pedestrian bridge, advised Council that he was in the final stages of the submission of the ODOT Transportation Enhancement grant for the Raccoon Creek bridge project.  Dr. Weigand thanked Council for their generous financial support of the project in the amount of $92,000.  Dr. Weigand reported that he had discussions with ODOT to determine if there were additional items that could be done to enhance the application.  Village Council had indicated previously their willingness to support the application as a co-sponsor.  However, after speaking with ODOT, Dr. Weigand advised Council that he was requesting that the Village Council become the primary sponsor for the bridge.  The Village had the capacity and experience to oversee such a project as well as the ability to financially disperse funds.  Regarding Council’s previous concerns about being responsible for any cost overruns, Dr. Weigand indicated that there would be several opportunities to withdraw the application prior to the final commitment.  He also indicated that he was still requesting funding from a variety of other entities.   

Joint Recreation District Board Chair Paul Jenks advised Council that the JRD and Granville Township Trustees were still in the process of completing the agreement regarding the maintenance on the bridge. 

Councilmember O’Keefe asked who would be responsible for unforeseen costs after the project had begun.  Dr Weigand indicated that accepting the grant from ODOT was a multi-step process with options to pull out early in the process.  He indicated that he could not really address the issue of cost overruns after the project was set; however, he indicated that the project had strong community support and additional funds could be raised later.  Dr. Weigand also indicated that the cost estimates for the bridge had some contingency built into the estimate.  Manager Holycross indicated that the final commitment came after the bids were received.  The Village could be obligated for any unexpected expenses after the bid process. 

Councilmember O’Keefe asked if the co-sponsors would also be legally responsible.  Manager Holycross indicated that the co-sponsors would probably not be financially responsible.

Councilmember Mershon asked if the level of support from the Township Trustees had changed during the last two weeks.  Dr. Weigand indicated that nothing had changed.  Council suggested that the Township and the Village co-sponsor the application with a resolution reflecting that co-sponsorship with the Village’s financial contribution, the Township’s maintenance contribution and the JRD’s contribution.  Dr. Weigand and Paul Jenks indicated that the Township and JRD were in agreement with that scenario; however, the contracts had not yet been worked out and the application submittal deadline was approaching.  Mr. Jenks further commented that perhaps the Village would want to be the primary sponsor was the Village was the largest governmental contributor. 

PUBLIC HEARING (7:55pm) 

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville

 

Jeff Hussey, Granville Township Fire Chief, advised Council that he was available to answer any questions regarding this legislation.  He indicated that he had provided Council with a summary of why this code update was needed.  Chief Hussey indicated that Council would not necessarily need to adopt these updates as the 2007 Ohio Fire Code was the state law standard.  By adopting these code updates, the Village would have the flexibility to provide local enforcement.  Chief Hussey explained that the section on open burning was based on the Ohio EPA regulations.  The open burning regulations suggested were no more restrictive than what was currently being enforced. 

 

Vice Mayor Herman asked if the EPA had recently relaxed the opening burning provisions.  Chief Hussey indicated that about five years ago the EPA regulations regarding backyard recreational fire pits and chimineas were relaxed.  Councilmember McGowan asked how residents would be impacted by the distance from occupied structure restrictions for patio fire pits.  Chief Hussey stated that some smaller lots would be affected; however, the fire department attempted to work with residents to insure compliance.  The code enforcement, with the adoption of these updates, would be no different than was currently being enforced. 

 

Councilmember Mershon confirmed that the location restrictions listed in this legislation were the same restrictions that were being enforced.  Chief Hussey responded in the affirmative.

 

Councilmember Mershon questioned the one thousand foot restrictions outside the Village limits being enforced and sent to Mayor’s Court for Township residents.  Mayor Hartfield indicated that Mayor’s Court had never reviewed any offenses such as described.  Chief Hussey again assured Council that the fire department attempted to work with residents to insure compliance. The fire department attempts to educate the residents.  There have been no enforcement cases. Law Director Crites indicated that in reading that portion of the code, he did not expect to see a flood of cases; it would just give the fire department the flexibility to address issues locally rather than through the Ohio EPA.

 

Councilmember O’Keefe asked if notification of neighbors was required for large fires.  Chief Hussey indicated that neighbors were not notified.  There were very few requests for large bonfires within the Village.  The EPA requires permits for most bonfires. 

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 8:12pm.

NEW BUSINESS 

Resolution No. 10-23, A Resolution to Ratify the Decision by the Village Council to Allocate $92,000 in Support of the Grant Application to the Ohio Department of transportation for the Raccoon Creek Bridge Project was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Mershon.  

No discussion. 

Vote to approve Resolution No. 10-23.  Motion carried (6-0). Resolution No. 10-23 was adopted. 

Resolution No. 10-27, A Resolution to Authorize the Village Manager to prepare and Execute an Application for Transportation Enhancement Funds for the Raccoon Creek Pedestrian Bridge was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Lerner.  

Discussion:

Councilmember Mershon commented that he thought the resolution was to reflect an up to 20% contribution by the Village.  He also felt the Township should be the primary cosponsor of the application.  Councilmember Mershon also expressed concern about the pathway ending onto a gravel parking lot inside the Raccoon Valley Park and not continuing on to connect to River Road.  He also felt their should be more support from outside of the Village as the bridge would serve as many or more constituents outside of the Village. 

Vice Mayor Herman expressed his concern about the “at least” language regarding the Village’s financial contribution.  That language suggested that the Village would be responsible to pay any cost overruns.  Vice Mayor Herman also expressed concerns about the Village taking the lead role in this project and the language that would make the Village responsible for the maintaining the bridge.   The Township should be listed as the responsible entity for bridge maintenance.  Councilmember O’Keefe also expressed concerns about the language that bound the Village to maintain the bridge.  Manage Holycross indicated that the language for this resolution was provided to the Village by ODOT.  He indicated that he was unsure of whether ODOT would accept alternate language.  In speaking with ODOT, Manager Holycross indicated that ODOT had no experience with an application where separate entities would be responsible for separate aspects of the project. 

Councilmember McGowan asked if Council could approve this resolution and outline the other entity’s responsibilities.  Manager Holycross indicated that he did not think the Village could ratify the responsibilities of other governmental agencies.   

Mayor Hartfield indicated that this legislation clearly stated that the Village would be the responsible party for all aspects of this project.  Village Council was uneasy about taking on that responsibility.

Councilmember Mershon suggested that Council could approve the legislation and work with the other entities during the next thirty days to complete the necessary agreements.  If agreements could not be completed, the application could be rescinded.  Vice Mayor Herman indicated that he could support that suggestion if the “at least” language was removed.

Manager Holycross suggested that the JRD, Township and Village adopt joint legislation together which would specify each party’s role and responsibilities.  Council indicated its support for a joint legislation.  Council asked Manager Holycross to organize a special meeting within the next week with the Township and JRD, with the time and place to be announced.  Manager Holycross indicate in the affirmative. 

Councilmember O’Keefe moved to table Resolution No. 10-27 until April 28, 2010 or indefinitely after that date.  Second by Vice Mayor Herman. 

Vote to table Resolution No. 10-27 until April 28, 2010 or indefinitely.  Motion carried (6-0). Resolution No. 10-27 was until April 28, 2010 or indefinitely.

Resolution No. 10-24, A Resolution to Appoint Members to the Bryn Du Governance Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan.  

Discussion:

Vice Mayor Herman moved to appoint Jurgen Pape as a returning member and insert his name into Section 1.  Second by Councilmember O’Keefe.

Vote to appoint Jurgen Pape.  Motion carried (6-0). Jurgen Pape’s name would be listed in Section 1 of Resolution No. 10-24 as a member of the Bryn Du Governance Commission. 

Councilmember Mershon moved to appoint Stewart Dyke as a returning member and insert his name into Section 2.  Second by Councilmember O’Keefe. 

Vote to appoint Stewart Dyke.  Motion carried (6-0).  Stewart Dyke’s name would be listed in Section 2 of Resolution No. 10-24 as a member of the Bryn Du Governance Commission. 

Mayor Hartfield invited the other two applicants to address the Council. 

Councilmember O’Keefe asked each applicant how the existing out buildings should be utilized. 

  • Mr. Vincent Engel suggested that the use of the facility should be for the widest community benefit.  He explained that he was interested in historic preservation and the Bryn Du Mansion.  He also explained that he had been involved with similar historic preservation projects in Charleston and German Village.
  • Mr. Gregg Steger suggested that the building usage should be to advance community utilization while preserving the historic character. 

Councilmember O’Keefe asked each applicant’s experience with fundraising. 

  • Mr. Engel indicated that he had been active in preservation fundraising while a resident of German Village through his work with the Home & Garden Tours, various auctions and Oktoberfest.
  • Mr. Steger indicated that he had been involved with fundraising through his work with the United Way.   

Councilmember Mershon expressed his delight with the applicants and thanked them for their willingness to participate.  Mayor Hartfield echoed that statement and hoped their interest in public service would continue. 

Vice Mayor Herman moved to appoint Vincent Engel because of his expertise and previous direct fundraising experience and insert his name into Section 3.  Second by Councilmember Lerner. 

Vote to appoint Vincent Engel.  Motion carried (6-0).  Vincent Engel’s name would be listed in Section 3 of Resolution No. 10-24 as a member of the Bryn Du Governance Commission. 

Vote to approve Resolution No. 10-24 as amended.  Motion carried (6-0). Resolution No. 10-24 was adopted. 

Resolution No. 10-25, A Resolution to Express Appreciation to Keith Myers for Service on the Bryn Du governance Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.  

Discussion:

Mayor Hartfield read the resolution stating Mr. Myers’ contributions to the Bryn Du Governance Commission and the community as a whole.   

Councilmember Mershon thanked Mr. Myers’ of his involvement in multiple advisory committees and for the services provided by his firm.  Those contributions were above and beyond.   

Mr. Myers thanked Council for the opportunity to serve and for Council’s support in the purchase and development of the Bryn Du property.

Vote to approve Resolution No. 10-23.  Motion carried (6-0). Resolution No. 10-23 was adopted. 

Resolution No. 10-26, A Resolution to Establish an Identity Theft Policy for the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Manager Holycross indicated that developing an identity theft policy was required by federal law and must be in place by June, 2010.  The legislation provided provisions to handle resident’s personal and financial information. 

Vote to approve Resolution No. 10-26.  Motion carried (6-0). Resolution No. 10-26 was adopted.

Ordinance No. 07-2010, An Ordinance to Permit Demolition of the Single-Story Accessory Structure at 101 Washington Drive, a Part of Denison University was introduced and recommended a public hearing on May 5, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-10 for the May 5, 2010 Council meeting.

OLD BUSINESS

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

No discussion.

Mayor Hartfield called for a roll call vote on Ordinance No. 05-2010: McGowan – yes; Mershon – yes; O’Keefe – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 5-2010 was approved.  

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield questioned the need for update this portion of the Village Code.  Manager Holycross indicated that many of the items required in the existing Code no longer exist or were required.  The update was to modernize the code and remove archaic language regarding house numbering, for example.

Councilmember Mershon questioned the language regarding the requirement for the size of house numbers and the location.  Law Director Crites indicated that the change in language was requested by law enforcement in order to identify locations more quickly and efficiently. 

Mayor Hartfield called for a roll call vote on Ordinance No. 04-2010: Mershon – yes; O’Keefe – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 6-2010 was approved. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 7, 2010

Councilmember McGowan made a motion to approve the April 7, 2010 minutes as amended. Second by Councilmember O’Keefe. Motion carried 6-0.

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

Councilmember O’Keefe moved to accept the March Mayor’s Court report.  Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – March 

The Manager’s Report for the month of March was presented for review.        

Mayor Hartfield commented on the improved revenue numbers for the month of March.  Manager Holycross indicated that April would be the decisive month.

Vice Mayor Herman moved to accept the March Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation had agreed to provide funding for the Raccoon Creek pedestrian bridge. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Vice Mayor Herman questioned why a variance was granted for the signage on the East Broadway downtown building.  Manager Holycross indicated that the signage would cover some bad brick areas on the building as well as fit into existing recessed areas on the building.  Vice Mayor Herman asked that photos of the approved signage be forwarded to Council members. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the JRD had hired a new executive director effective May 3, 2010. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that an independent tree-trimming expert had reviewed the trimming completed in the Village and determined that additional trimming needed to be completed.  The PUCO would be sending in another expert to review the work.  Councilmember Mershon questioned if Village staff felt the trimming thus far had exceeded the trimming completed in 2004.  Manager Holycross indicate the Service Director Hopkins had been reviewing the trimming process for several months and felt many trees were trimmed less than in 2004.  

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Mershon questioned the status and participants in the flood monitoring project.  Manager Holycross indicated that the Township was currently not interested in participating in the project.  However, the Village and Denison University were still participating.  The total cost of the project was projected to be $35,000 over two years, split between the Village and Denison University.  This project would complete a mapping process of the local flood basin and provide the ability to predict the level of flood waters several hours in advance.  As the Village water, sewer and service departments were all located within the flood basin, as well as many businesses and the Granville Apartments, advance notification of rising flood waters would be beneficial.  Councilmember Mershon questioned if this cost would be ongoing.  Manager Holycross indicated that it would not be ongoing.  Manager Holycross indicated that funds would be budgeted to cover the cost of the project for 2011, while funding for 2010 would be allocated through a variety of departments as many Village services would benefit from this advanced information. 

ADJOURNMENT (9:38pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 6-0. Meeting adjourned.

Council Minutes April 7, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 7, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Herman, Hartfield, and Law Director Crites.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as amended. Second by Councilmember Lerner. Motion carried (7-0).    

CITIZEN COMMENTS (7:34 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:35pm. 

PRESENTATION 

Dr. John Weigand, former President of the Granville Rotary Club and Project Coordinator, made a presentation to Village Council regarding the ODOT Transportation Enhancement Grant for the Raccoon Creek bridge project.  Dr. Weigand indicated that Rotary had been working on this project for the past two and one half years.  Rotary had also committed $150,000 toward this project.  He indicated that $128,000 of Rotary funding was still available after funding the cost of an engineering study.  The bridge project would be would be in agreement with the goals of the Comprehensive Plan, Pathway Plan and add to the Village’s overall walkability. 

Dr. Weigand indicated that he was requesting financial support from the Granville Village Council in the amount of $92,000.  He stated that the project had already received funding from the Granville Joint Recreational District in the amount of $20,000.  He would also be requesting funding from the Granville Trustees and foundations.  However, the grant application was due April 30th, 2010.  Dr. Weigand hoped the Village would be willing to support this project through a financial contribution. 

Planner Alison presented information to Council regarding the Burg Street pathway project.  She indicated that Village staff had looked at alternative options to the originally proposed ten (10’) foot pathway project.  She indicated that residents and staff had concerns regarding the visual impact of a ten (10’) foot pathway.  Planner Terry indicated that she had contacted ODOT regarding amending the Village Transportation Enhancement grant.  She indicated that the grant could be amended to two five (5’) foot bike lanes alongside each side of the roadway divided by reflectors.  Staff and residents felt that this type of pathway could cause increased speeds on Burg Street.  

Planner Terry provided Council with three possible alternatives: 

 Adding two five-foot bike lanes along the existing roadway from Thresher Street to Miller Avenue costing approximately $1,364,080. (This option could be eligible for Transportation Enhancement funding this year at 80%. The two bike lanes would be separated from the roadway pavement by a six-inch white stripe.) 

 Installation of a curb and sidewalk from Thresher Street to Joy Lane at a cost of approximately $1,344,000. That cost figure included the installation of curb and sidewalk on both sides of the roadway from Thresher Street to Samson Place (Phase I); on the south side of the roadway from Samson Place to Thornewood Drive (Phase II); and on the south side from Thornewood Drive to Joy Lane (Phase III). This project was not eligible for Transportation Enhancement Funding because it was a pedestrian project rather than a bicycling project. However, it might be eligible for Transportation Enhancement funding in future years.

 A six-foot-wide pathway, separated from the roadway by two feet that could be installed within the existing right-of-way along Burg Street at an estimated cost of $990,530. The estimate would be for a pathway from Thresher Street to Joy Lane. (This was not eligible for funding through the Transportation Enhancement Program as a bicycle facility.) 

Planner Terry asked Council how they would like staff to move forward. 

Councilmember O’Keefe asked how many trees would be impacted with the installation of a sidewalk from Thresher Street to Joy Lane.  Village Engineer Turned indicated that sixty-nine trees would need to be removed should a ten (10’) foot pathway be installed.  The installation of a four (4’) foot sidewalk would required the removal of twenty-five trees.  Councilmember O’Keefe asked if the trees removed would be large growth trees.  Engineer Turner indicated that some large growth trees would need to be removed.  The area from Thresher Street to Samson Place would require the removal of no major trees. 

Peter Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that it would help the community and allow him to ride his bike to his baseball games. 

Claire Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that she could ride her bike to the River Road coffee shop.

Joe Leithauser, 1142 Newark-Granville Road, spoke in support of the Raccoon Creek bridge indicating that the bridge would provide easy access for his children to the playground. 

Ben Barkett, 281 Denison Drive, spoke in support of the Raccoon Creek bridge indicating that it would enable him to get to the baseball fields, miniature golf and the driving range. 

Brian Barkett, 281 Denison Drive, spoke in support of the Raccoon Creek bridge.  He indicated that his property was currently used as a pass-through to the TJ Evans path.  The construction of the bridge would increase the health of local residents who would now how a connecting transportation loop and provide alternative access. 

Mark Forman, co-owner of the River Road Coffee House, expressed his support for the bridge.  He indicated that he was told in 2003 and 2004 that it would be difficult to build a business community in the River Road area; however, those comments were proved wrong.  The River Road area is now an active business and park area that was still growing.  Mr. Forman indicated that the bridge would provide added connections and access to the River Road area. 

Jonathon Hollister, 2431 Crestview Woods Court, indicated his support for the bridge.  He stated that the bridge would help provide improved access to the park for the Park Trail residents via the bike path. 

Paul Jenks, 190 Pinehurst Drive, spoke as a Trustee of the Granville Joint Recreation District.  He indicated the District’s support for the bridge project.  He indicated that the JRD intended the Raccoon Valley Park to become a premier park development not only for the Village, but possibly for Licking County.  He stated that the actual funding would not be needed until 2012 or 2013.  He also indicated that the total cost to the Village for the potential return was highly favorable.  He encouraged Council to support funding the project. 

Kevin Jared, Athletic Director for Granville High School, indicated that high school’s support for the bridge project.  He stated that the bridge would help make the Raccoon Valley Park the premier park in Licking County.  It would also provide residents access to the park, which could encourage a healthier and more physical lifestyle.  He encouraged Village Council to support funding the project. 

Abram Kaplan, 843 Burg Street, indicated that he was speaking at the former Chair of the Pathway Advisory Committee.  The construction of the Raccoon Creek bridge would allow for the potential completion of one of the five clusters the Committee recommended and the Village survey supported.  This grant provided a unique opportunity to obtain possible funding at a ten to one ratio.  Additionally, the support this project received from the Township, JRD and community showed that the community was behind this project.  He encouraged Council to use existing pathway funds to support this project. 

Mr. Kaplan also supported Council moving forward with the Burg Street project.  That project could easily be completed in phases allowing for the discussion of alternative options as the project proceeds. 

Arnie Joseph, former resident of 3 Samson Place, expressed his concerns about the pathway’s potential close proximity to the front doors of several residences. 

Peggy Shafer, 1028 Burg Street, indicated her support for a revised Burg Street pathway project.  She felt the initial proposal was too severe.  She advised Council to remember that the eastern portion of Burg Street between Briarwood Drive and Joy Lane was in Granville Township. 

Diana Hufford, 238 Vil-Edge Drive, stated her support for the bridge project. 

Councilmember Barsky asked Dr. Weigand if there would be an advantage if the application received support from other municipal entities.  Dr. Weigand indicated that ODOT advised him that the more support and funding sources available could improve the project’s standing.  ODOT would be looking for an opportunity to select projects that impact the greatest number of residents in a community, and had wide community support.  The Granville Joint Recreation District had also provided a letter of support

Councilmember Mershon asked, if the financial match provided by other community entities reduced the percentage of funding needed from 80% to 75%, would that improve the project’s standing in the selection process.  Dr. Weigand indicated in the affirmative.   

Councilmember Barsky asked if Dr. Weigand had approached other organizations requesting funding and if those funds would be guaranteed prior to the application date.  Dr. Weigand indicated that he had requested funding from the Rotary Clubs in Newark and Heath.  He was not sure of when they would respond. 

Councilmember McGowan indicated his support for the bridge project.  He asked whether the Recreation District had envisioned a connection from the bridge through Raccoon Valley Park to River Road.  Craig Kester, Granville Joint Recreation District Trustee, indicated that the JRD has incorporated a pathway system through the park as part of their long range plan.  Councilmember McGowan indicated that the JRD now had the ability to levy funding from the community for the extension of a park pathway system and facilities. 

Councilmember McGowan questioned if there was a legal problem with the Village committing funding for future years.  Law Director Crites responded that it would not be a problem. 

Councilmember O’Keefe asked what would happen to the project should project costs escalate.  Dr. Weigand indicated that the cost estimates were conservative to allow for some cost overruns.  However, should the bid amount be more than the number of dollars available, the project would be withdrawn.   

Councilmember Mershon indicated that he would like to see other groups asked to provide more funding such as a matching funding from the Joint Recreation District with a Village contribution.  Paul Jenks, Granville Joint Recreation District Trustee, advised that the JRD had earmarked the amount of funding that the Rec District had available.  The JRD’s current goals were to complete the build out of Raccoon Valley Park.   

Councilmember Barsky and Vice Mayor Herman stated that further opportunities to solicit state funding for projects may be reduced or eliminated in the future.  This application process was a great opportunity.  Vice Mayor Herman suggested that language be included that would limit funding up to $92,000.  Councilmember Barsky suggested language stating not to exceed $92,000.   

Law Director Crites advised Council that they had the ability to make a motion to approve the funding, but would need to suspend the Rules of Council section C (1), which was allowed by the Rules of Council section H (3). 

Councilmember Barsky moved to suspend Council rule C (1) pursuant to Council rule H (3).  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to suspend Council rule C (1) pursuant to Council rule H (3): Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0). 

Councilmember Barsky moved to allocate $92,000 from the Village’s Pathway Fund to support the ODOT grant application for a bridge over Raccoon Creek.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to allocate $92,000 from the Village’s Pathway Fund to support the ODOT grant application for a bridge over Raccoon Creek: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  A resolution will be prepared by Law Director Crites for Council’s review and approval at the next Council meeting. 

Burg Street Pathway 

Councilmember O’Keefe stated that a smaller pathway would be better along Burg Street as it would have less impact on trees and should not encourage increased speeds.   

Vice Mayor Herman asked how much the first section of Burg Street would cost.  Planner Terry indicated the cost of a four (4’) foot sidewalk and six (6”) curb along both sides of Burg Street from Thresher Street to Samson Place would be $474,910.  Councilmember McGowan suggested that the path should just be on one side. 

Councilmember Mershon questioned why the Village would not pursue funding for two five (5’) foot asphalt bike lanes (extended from the edge of the roadway) from Thresher Street to Miller Avenue.  Councilmembers suggested that the Village should meet with Burg Street residents to discuss the possible alternatives prior to seeking funding.  Councilmember Barsky suggested sending the issue to a Council committee.   

Barclay Gano, 527 Burg Street, indicated that Burg Street should remain a rural route.  He indicated that he was a thirty-year Village resident and did not wish to see Burg Street developed further in any way.   

PUBLIC HEARING (9:15pm) 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road Upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville

As no one appeared to speak, Mayor Hartfield closed the public hearing at 9:16pm. 

OLD BUSINESS 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky indicated her appreciation for the detailed application. 

Mayor Hartfield called for a roll call vote on Ordinance No. 03-2010: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 3-2010 was approved. 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe asked if the Village and Township would be sharing the responsibilities of road maintenance.  Law Director Crites indicated that the language expressed the Village’s willingness to cooperate with the Township. 

Councilmember Mershon questioned if the indemnity clause regarding the Township was required.  Law Director Crites indicated that the language was a restatement of the ORC 27.44. 

Mayor Hartfield called for a roll call vote on Ordinance No. 04-2010: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Motion carried (7-0).  Ordinance No. 4-2010 was approved.  

NEW BUSINESS 

Ordinance No. 05-2010, An Ordinance to Enact New Sections 1501.01, 1501.02, 1501.03, 1501.04, 1511.01, 1511.02, 1511.03, 1511.04, 1511.05 and 1511.99 of the Codified Ordinances of the Village of Granville and to Repeal Existing Sections 1501.01, 1501.02, 1505.01, 1505.02, 1505.03, 1505.04, 1505.99, 1509.01, 1509.02, 1509.03, 1509.04 and 1509.99 of the Codified Ordinances of the Village of Granville was introduced and recommended a public hearing on April 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-10 for the April 21, 2010 Council meeting. 

Councilmember Mershon questioned how the changes in this ordinance would effect the use of chimneas in the Village.  Councilmember Barsky questioned how this ordinance impacted recreational fires. She wondered if this ordinance needed to go before a Council committee.  Law Director Crites indicated that he would have Chief Hussey, who was included in the development of this ordinance, respond to Council’s questions at their next meeting.  They could then forward the ordinance to a Council committee if necessary. 

Ordinance No. 06-2010, An Ordinance to Amend Sections 1307.01, 1309.01, 1309.03, 1311.01, 1311.02, and 1311.03 of the Codified Ordinances of Granville, Ohio and to Repeal Existing Sections 1309.06 and 1311.04 of the Codified Ordinances of Granville, Ohio was introduced and recommended a public hearing on April 21, 2010 by Councilmember McGowan. Second by Councilmember Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-10 for the April 21, 2010 Council meeting. 

Resolution 10-22, A Resolution Authorizing the Village Manager, Finance Director and Police Chief to Execute an Agreement Between the Village of Granville and the Fraternal Order of Police, Ohio Labor Council Inc., Representing the Full-time Police Officers and Police Sergeants, Which Agreement will be Effective for the Period from January 1, 2010 Through December 31, 2012 was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Barsky asked why the language was changed from the use of member to employee.  Clerk Prasher indicated that she would have Manager Holycross respond to that question. 

Vote to approve Resolution No. 10-22.  Motion carried (7-0). Resolution No. 10-22 was adopted. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 17, 2010 

Councilmember McGowan made a motion to approve the March 17, 2010 minutes as amended. Second by Councilmember O’Keefe. Motion carried 7-0. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that Lynn Straker was now the Chair of the Granville Foundation with Deb Tegtmeyer as Vice Chair. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that plans for the new natatorium at Denison University were approved.  She also reported that a new sign for Goumas Candyland was approved.  The homeowner had wanted the external sign to be twenty-four hour lighting and Planning Commission had requested limited lighting.  The issue was resolved with the new signage.    

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District – (Lerner)

No report. 

Tree & Landscape Commission (Lerner)

No report. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Barsky asked that the Village Manager check with AEP to review the degree to tree cutting.  Residents expressed concerns that the cutting was very harsh. 

Clerk Prasher reported that the new Village website was now available.  The Village 2009 Annual Report was complete and had been submitted to Council.  Additionally, wireless internet coverage for Village Hall would be complete within the next month.  Clerk Prasher also advised Council that information regarding the Open Space Levy was available. 

ADJOURNMENT (9:38pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 7-0. Meeting adjourned.

Council Minutes March 17, 2010

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 17, 2010

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE  

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Hartfield, Manager Holycross, and Law Director Crites. 

Councilmember O’Keefe made a motion to excuse Councilmember Barsky and Vice Mayor Herman.  Second by Councilmember Lerner.  Motion carried (5-0). 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as amended. Second by Councilmember Lerner. Motion carried (5-0).    

CITIZEN COMMENTS (7:34 pm)  

As no one appeared to speak, Mayor Hartfield closed Citizen Comment’s at 7:35pm. 

PRESENTATION

Dave Moore, of Tetra Tech, presented Council possible storm water alternatives for the College Street improvement project.  Mr. Moore indicated that there were several challenges in the narrowness of the road, the mature trees that line the road, the clay-based soil, use as a state route, and limited financial resources.  Mr. Moore provided Council with several possible suggestions for green stormwater and infrastructure ideas including a linear bioswale, curb extensions and porous pavement.  He suggested that with any application an interpretive sign should be included to explain to the public how this process helped promote a greener environment.  Mr. Moore provided Council with cost estimates and possible challenges for each of these systems.  Each system would provide solutions for specific problems.  Mr. Moore questioned if the problems were due to sediment, trash and debris, or other types of pollutants.  Mr. Moore advised Council that the first course of action would be to identify what problem(s) need to be solved and the appropriate solutions implemented.  Mr. Moore indicated that the best solution for filtration would be at the output source.  However, in order to select the appropriate filtration system, Council would need to indentify what problem needed to be solved.  Mr. Moore indicated that the next steps would be to  

  • Define the problems that need to be solved.
  • Determine operation and maintenance mechanisms
  • Perform engineering analysis
  • Design green infrastructure using best management practices
  • Detailed cost estimates 

Councilmember McGowan asked if the best environmental and financial solution would be to place filtration systems at the point source.  Mr. Moore responded in the affirmative.  Filtering at the output was generally the best opportunity to have the greatest impact.   

Mayor Hartfield questioned how such a system would work in and around the Denison Power Plant facility on South Main Street as that area was generally wet.  Mr. Moore indicated that wetlands could well be a challenge; however, there were systems and solutions for those areas.   

Councilmember O’Keefe asked what pollutants were in the stormwater and which pollutants need to be minimized.  Mr. Moore indicated that Council would need to make the necessary analysis in order to determine if there were pollutants that needed to be removed.   Mayor Hartfield indicated that Council had been advised that the EPA determined that nitrates and septic tank discharge were pollutants in some places along Raccoon Creek.  Engineer Turner advised Council that Village staff and his firm was currently in the process of locating all of the stormwater outputs and will be taking dry water samplings for evaluation.  A report of those findings would be provided to Council when completed.   

Councilmember O’Keefe asked for a recommendation for the best filtration system.  Mr. Moore indicated that samplings would need to be taken first in order to identify the pollutants that needed to be filtered prior to recommending a system.  Councilmember O’Keefe also asked if salt was a possible pollutant.  Engineer Turned indicated in the affirmative adding that salt was generally diluted.  Salt had also not been identified by the EPA as a pollutant.  

Paul Jakob, 115 West College Street, asked why Council was looking into installing filtration systems as part of the College Street project.  He questioned what the problem was.  He advised Council that the only problem in the West College Street area was the sediment and dust that comes down the hill from Denison.  The erosion problems on the hillside need to be addressed.  Councilmember McGowan advised Mr. Jacob that Council had received a complaint from a resident regarding the antiquated stormwater design for the College Street project.  Councilmember Lerner indicated that she had requested that Village staff provide information regarding best practices regarding stormwater systems.  Councilmember Mershon indicated that the recommendations made by the Village’s engineering firm of Bird & Bull reflected best practices.  Engineer Turner indicated that the next step would be to complete the analysis process and recommend any necessary solutions.  Service Director Hopkins added that the results of the water quality testing would determine what pollutants, if any, the Village was discharging into the Raccoon Creek.   

Councilmember McGowan thanked Mr. Moore for his presentation and for providing his services for free.   

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Resolution 10-19, A Resolution to Award the Contract for Grounds Maintenance, as per Specifications, to Legend Lawn and landscape and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember McGowan commented that the bids were much lower this year.  Manager Holycross replied that the bids were substantially lower compared to the past several years by 50 to 60%.  He indicated that copies of the 2008 and 2009 bid results were included in Council’s packet.   

Councilmember McGowan asked if the contact allowed for the Village to reduce the number of cuts if drier weather conditions existed.  Manager Holycross indicated that each year Service Director Hopkins increased or reduced cuttings as the weather warranted.   

Service Director Hopkins advised Council that Legend Lawn and Landscape was the Village contractor in 2008.  They were a family owned business and provided good service. 

Vote to approve Resolution No. 10-19.  Motion carried (5-0). Resolution No. 10-19 was adopted. 

Resolution No. 10-20, A Resolution to Award the Contract for the 2010 College Street Improvement Project to Layton Excavating, Inc., as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe. 

Discussion:

Manager Holycross advised Council that staff recommended moving forward with the College Street improvement project in its entirety rather than phasing the projects over a two-year period.  The Finance Director and Mr. Holycross reviewed the Village budget and felt monies were available in 2010 for the project.  The total cost of the project would be $785,300.38, which includes the base bid and Alternate A. 

Councilmember McGowan asked if the cost for catch basins were included in the bid.  Engineer Turner indicated that Alternate A included the sanitary manholes. 

Councilmember Lerner asked if the project should be placed on hold to wait for the results of the stormwater analysis.  Engineer Turner indicated that the project could be place on hold, but the stormwater filtration systems could be a separate project.  The Village was not aware of any existing pollutant or environmental issues regarding Raccoon Creek.  The results of the analysis would provide that information as well as what type of filtration system was needed.   

Councilmember McGowan asked if there were other projects that could be substituted for College Street should Council decide to place this project on hold.  Service Director Hopkins indicated that he could easily substitute other road projects for the College Street project. 

Engineer Turner indicated that the best location for filtration systems would be at the out falls.  Once the analysis was completed, he would provide Council with his firm’s recommendations.  Engineer Turner also commented that he would be attending a seminar regarding a new pervious concrete pavement process that could be a possible alternative for future projects.   

Mayor Hartfield called for a roll call vote on Resolution 10-20: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes.  Motion carried (5-0).  Resolution 10-20 was approved.  

Mayor Hartfield asked Service Director Hopkins about repairing the brick crosswalks, when the College Street project would commence and any possible issues with the 4th of July celebration.  Service Director Hopkins indicated that those repairs would take place during the school district’s spring break the week of March 29th.   He also indicated that the contractor was aware of the issues involved with the 4th of July.  The plan was to have the portion of College Street used for through traffic during July 4th open for access.

Resolution 10-21, A Resolution Stating What Services the Village of Granville Will Provide to the Proposed Annexation of Property along Lancaster Road (South Main Street) in Granville Township was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Manager Holycross advised Council that the South Main Street annexation process regarding services was the same as the annexation of the 514-acre annexation.  Metropolitan Partners added language to the resolution regarding a buffer resolution that was acceptable.  The Village would have jurisdiction within all of the annexed area.

Councilmember McGowan asked when Metropolitan Partners expected to break ground.  Manager Holycross indicated that the annexation was just file with the Licking County Commissioners and scheduled for a hearing on April 15, 2010.  More information regarding the project’s start date would be available following approval from the Licking County Commissioners.   

Vote to approve Resolution No. 10-21.  Motion carried (5-0). Resolution No. 10-21 was adopted. 

Ordinance No. 03-2010, An Ordinance to Permit the Demolition of a Detached Barn at 418 West Broadway was introduced and recommended a public hearing on April 7, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-10 for the April 7, 2010 Council meeting. 

Ordinance No. 04-2010, An Ordinance Assuming Maintenance Responsibility for the Full Width of Lancaster Road, Old River Road and River Road Upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and recommended a public hearing on April 7, 2010 by Councilmember McGowan. Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-10 for the April 7, 2010 Council meeting. 

REVIEW OF MINUTES  

Regularly Scheduled Meeting of March 3, 2010 

Councilmember O’Keefe made a motion to approve the March 3, 2010 minutes as amended. Second by Councilmember Lerner. Motion carried 5-0. 

MAYOR’S COURT REPORT – February 

The Mayor’s Court Report for the month of February was presented for review.

Councilmember McGowan moved to accept the February Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – February

The Manager’s Report for the month of February was presented for review.    

Councilmember O’Keefe asked if the number of miles of sidewalk was determined from the last meeting.  Manager Holycross indicated that there were twenty-three miles of sidewalks and pathways within the Village limits. 

Mayor Hartfield and Councilmember Mershon asked that the minutes reflect the report provided by Village staff regarding municipalities in Ohio that provide snow removal services for residential sidewalks.  Following up on a comment by a Village resident that Chargin Falls provided residential snow removal, Chargin Falls does not provide sidewalk snow removal.  The only Ohio municipalities found that provide that service were Mayfield, in northeast Ohio, and Oakwood, a suburb of Dayton, Ohio.  The cost of the equipment and man-hour costs were also not reflective of the information provided by the resident. 

Councilmember McGowan moved to accept the February Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation was in the process of completing their grant awards and would be contacting the recipients in the next few weeks. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was a work session for the Presbyterian Church for the replacement and installation of downspouts.  Councilmember O’Keefe questioned the need for Planning Commission review for gutters and downspouts.  Manager Holycross indicated that downspouting could impact the architectural features of a home.  However, gutters and downspouts could be an item that was reviewed administratively and only forwarded to the Planning Commission for more extensive changes.  

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Mayor Hartfield indicated that there were issues that the Planning and Zoning Committee should meet to address issues including updating the Village Code to reflect the impact of green initiatives.  Manager Holycross indicated the Village Planner was in the process of reviewing and updating several items including stormwater issues, architectural district issues, and green initiatives.  Councilmember Mershon suggested looking at issues involving parking in the downtown area, especially as they relate to changes of use. 

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the annual Easter Egg Hunt would take place on April 3rd on the Great Lawn at the Bryn Du Mansion.  The Joint Recreation District Board had also made an offer for the Executive Director position. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was developing new plans for the median end caps.  Several residents expressed concerns regarding the extent of the tree trimming contracted by AEP.  Mayor Hartfield indicated that she had also received several complaints. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC 121.22(G)(4) – preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment.  Second by Councilmember Lerner.

Roll call vote:  McGowan, Mershon, O’Keefe, Lerner, and Mayor Hartfield.  Time in: 8:52pm   Motion carried 5-0. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Mershon. 

Roll call vote:  Mershon, O’Keefe, Lerner, McGowan, and Mayor Hartfield.  Time in: 9:20pm   Motion carried 5-0. 

Mayor Hartfield announced that the deliberations regarding the police renewal contract were complete.  Council would accept the recommendations from the Fact-finder. The basic contract would remain the same with 0% cost of living increases for 2010, a 2% increase in 2011 and 2% increase in 2012.  On behalf of Council, Mayor Hartfield thanked the officers, staff and Jonathan Downes for an amicable negotiation.  

Councilmember McGowan added that the contract would be enacted on Friday, March 19, 2010.  He expressed concern that there was not time for Council to receive any public input into the process.  He also indicated that with the current economic condition, perhaps Council should have looked into renewing a contract for only a one or two-year period. 

ADJOURNMENT (9:24pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried 5-0. Meeting adjourned.

 

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