Granville Community Calendar

Council Minutes December 21, 2011

Village of Granville

Council Minutes

December 21, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion passed.                           

CITIZEN COMMENTS (7:32pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 

PRESENTATION

Oath of Office

Mayor Hartfield gave the Oath of Office to three new reserve officers – Christopher J. Westenbarger, Ben M. Newman and Tyler A. Benca.  She welcomed them to the Village staff. 

Tree-Trimming Committee Update

Jurgen Pape, Chair of the Tree-Trimming Committee, provided Council with an update of the Committee’s progress.  The Committee has met several times and suggested modifying their original tasks slightly. The Tree and Landscape Commission already was responsible for identifying specific trees for removal or protection and maintained a program to replace appropriate trees with low future maintenance in mind.  AEP was required to deliver reliable electric service which initiated trimming trees and branches away from power lines to avoid outages resulting in complaints by residents. Village residents have expressed concerns about tree trimming severity and frequency. 

The Tree-Trimming Committee contacted representatives from AEP, PUCO, OSU electrical engineering, and Denison University. AEP appeared flexible and eager to work with the Village.

The Tree-Trimming Committee established that neither the PUCO nor the tree trimming consultants set trimming standard. AEP was solely responsible for setting the standards.  Only certified utility arborists were allowed to trim within ten feet of electric lines. Tree trimming standards were guided by electrical safety codes that were uniform throughout the country 

The next tree trimming was scheduled to occur in 2013 to 2014.  The Tree-Trimming Committee was expected to develop its recommendations prior to that time.

Potential recommendations to date include:

  1. Granville would trim trees halfway between AEP’s cycle.  Costs would need to be determined.
  2. Use of taller utility poles to reduce lower branch trimming while hiding lines above.
  3. Have a Granville certified utility arborist review tree trimming, but not set pruning standards.  Possibly recommend removing unsightly or unsafe trees completely.  In particularly sensitive areas.  Lines could be rerouted, poles added or linesplaced underground.
  4. Have AEP notify property owners prior to trimming.
  5. More sharing of utility poles.
  6. Develop a moratorium of understanding between the various parties involved and define responsibilities.
  7. Develop potential costs.
  8. Develop a flyer including contacts, which could be made available in printed form or posted on the Granville website. 

Councilmember Montgomery asked who currently sets the tree-trimming standards and could those standards be amended.  Mr. Pape indicated that those standards were professional electrical standards used throughout the country and probably could not be changed. 

Bryn Du Commission Annual Report

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s Annual Report.  She indicated that it had been a very successful year.  The facility had a wonderful rental rate during the past year and was utilized even through the winter months with the sporting groups.  Ms. Moore indicated that the following projects were completed during 2011:

  • paving of the rear parking lot was completed,
  • renovation of the restrooms on the second floor,
  • the Veterans Memorial was completed and dedicated,
  • work continued on reviving the formal gardens,
  • repairs to the chimney were completed,
  • the Commission worked to increase partnerships with outside entities,
  • a docent program was added to provide tours of the facility,
  • “Experience Granville” was a new event added to showcase local businesses and non-profits 

Ms. Moore indicated that in 2012 the Commission would be looking at converting the old tennis courts into game courts or a community garden.  Discussions and public input regarding this issue would be sought in 2012.  Ms. Moore thanked Council for their continued support.  She also indicated that Executive Director Bruce Cramer was in the audience and available for questions.  

Councilmember O’Keefe asked if improvements to the Carriage House were any nearer fruition.  Ms. Moore indicated that the current plans for that building were as a community center with funding still being sought.    

PUBLIC HEARING 

Ordinance No. 39-11, An Ordinance Declaring the Pass Through Between St. Luke’s Episcopal Church and the Granville Historical Society be Converted from a Vehicular/Pedestrian Way to a Pedestrian Only Pass Through 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:56pm. 

OLD BUSINESS

Ordinance No. 39-11, An Ordinance Declaring the Pass Through Between St. Luke’s Episcopal Church and the Granville Historical Society be Converted from a Vehicular/Pedestrian Way to a Pedestrian Only Pass Through was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Discussion:

Councilmember O’Keefe asked if the development agreement was completed.  Manager Stilwell indicated that the agreement development process had not yet begun.  The Village has been investigating where utility services were located.  The Village would meet with the Granville Historical Society and St. Luke’s Church to begin the process of developing an agreement.

Councilmember Johnson expressed concerns about the fact that there was no mention in the legislation about maintaining a dedicated access for the Village.  He asked if costs sustained by the Village were included in the budget.  Manager Stilwell indicated that the development agreement would address the issue of Village access to the Village’s parking lot.  Regarding costs associated with this project, Manager Stilwell indicated that there had been minimal costs with Bird and Bull involving stormwater issues.  Any additional costs involving this project will be negotiated as part of the development agreement.

Councilmember Montgomery asked how design input would be solicited from residents.  Manager Stilwell indicated that discussion would happen between the Granville Historical Society, St. Luke’s and the architects.  Once a general design and costs were established, then the Village would hold a public forum to gather comments and suggestions. 

Councilmember Barsky suggested that the fire department be included in the process to ensure that the alleyway is accessible for fire equipment.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 39-2011:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 39-2011 was approved. 

NEW BUSINESS 

Resolution No. 11-61, A Resolution Authorizing the Village Manager to Enter into a Contract for 2012 with D. Michael Crites and His Law Firm for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Councilmember O’Keefe asked about the change in the contract for 2012.  Manager Stilwell indicated that previously the contract had been a flat rate for services.  The new contract would be based on time and materials.  There was also a clarification made in the conflict of interest clause.

Councilmember McGowan asked if there was a change in the rates and if the cost of legal services would be less in 2012.  Law Director Crites indicated that the hourly rate had remained the same.  Manager Stilwell indicated that he anticipated that the total cost for legal services would be down in 2012. 

Councilmember Johnson asked if the flat rate cost for the Licking County Prosecutor’s services was a less expensive and more functional agreement.  Law Director Crites indicated that the cost for these services was evaluated four or five years ago.  A comparison was made between the costs to pay the Prosecutor compared to the cost of paying for someone from the Law Director’s office to travel to Newark for these cases.  Negotiating a contract with Licking County was determined to be the most cost effective means to handle prosecutorial services. 

Councilmember McGowan asked if the Village knew the number of hours billed by the Licking County Prosecutor.  Law Director Crites indicated that a rate summary was requested for 2012 to quantify those numbers. 

Councilmember O’Keefe asked the number of cases sent to municipal court.  Mayor Hartfield indicated that the number varied.  Many cases were sent to municipal court, but not all cases resulted in trials. 

Mayor Hartfield called for a vote to approve Resolution No. 11-61.  Motion carried 7-0.  Resolution No. 11-61 was approved.

Resolution No. 11-62, A Resolution Authorizing the Village Manager to Enter into a Contract for 2012 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 11-62.  Motion carried 7-0.  Resolution No. 11-62 was approved.

Resolution No. 11-63, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Councilmember Montgomery asked if the state of Ohio provided monies to Licking County who acted as the administrator to handle funds used toward indigent defendants.  Law Director Crites indicated that Licking County used a court appointed system based on a fee schedule when a defendant was deemed to be indigent.  The Licking County Auditor seeks reimbursement for these services and the Village contracts with the County. 

Mayor Hartfield called for a vote to approve Resolution No. 11-63.  Motion carried 7-0.  Resolution No. 11-63 was approved. 

Resolution No. 11-64, A Resolution to Appoint Members to the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson suggested that Mr. Kemper would be an excellent candidate for this position.  

Councilmember McGowan moved to appoint Kenneth Kemper to the BZBA for the term ending January 31, 2014 and appoint Larry Burge to the BZBA for the term ending January 31, 2013.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 11-64.  Motion carried 7-0.  Resolution No. 11-64 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 11-64 as amended.  Motion carried 7-0.  Resolution No. 11-64 was approved. 

Resolution No. 11-65, A Resolution to Appoint a member to the Granville Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember O’Keefe expressed her support for Steve Hawk after observing his service on the Planning Commission as the Commission representative from the Granville Board of Education.  

Councilmember Johnson stated that he felt Doug Eklof would be a good addition to the Commission.  

Councilmember Montgomery expressed his strong support for Jean Hoyt due to her experience and service on the Board of Zoning and Building Appeals.  Councilmember O’Keefe expressed her support for Jean Hoyt over Mr. Eklof due to her experience. 

Councilmember McGowan moved to appoint Steve Hawk to the Planning Commission for the term ending January 31, 2015 and appoint Jean Hoyt to the Planning Commission for the term ending January 31, 2014.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 11-65.  Motion carried 7-0.  Resolution No. 11-65 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 11-65 as amended.  Motion carried 7-0.  Resolution No. 11-65 was approved. 

Resolution No. 11-66, A Resolution in Opposition of Centralized Tax Collection in the State of Ohio was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner 

Discussion:

Manager Stilwell indicated that the Village currently administers our own income tax collections.  State officials, in an attempt to improve business opportunities in the state, were discussing standardizing the municipal tax collection at a state level.  The state would be responsible for collecting all municipal income taxes and likely standardize credits and collection processes.  Manager Stilwell provided Council with a summary analysis of an estimate of how much money it would cost the Village should income tax collection be removed from municipalities.  The Village can provide both personal and individual services at a rate less than the state collections.  

Councilmember Montgomery asked if the state proceeded with this change would it supersede the Village Charter.  Manger Stilwell responded in the affirmative.  Law Director Crites indicated that state law would prevail over the Village Charter. 

Councilmember O’Keefe indicated that she did not support the state taking over municipal tax collection. 

Vice Mayor Barsky and Mayor Hartfield also indicated that their opposition to state control and the potential loss of four to eight percent revenues that the state could take from existing Village revenues for administering such a program.

Mayor Hartfield called for a vote to approve Resolution No. 11-66.  Motion carried 7-0.  Resolution No. 11-66 was approved. 

Ordinance No. 40-11, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du, 537 Jones Road, for a Term of Three Years was introduced and a hearing date recommended for January 4, 2012 by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 40-2011 for the January 4, 2012 Council meeting.

Councilmember O’Keefe suggested that Council visit the Granville Studio of Visual Arts to see their program and the updates made to the Terrace House.  Ms. Moore invited Council to hold a Council meeting at Bryn Du. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 7, 2011

 Vice Mayor Barsky made a motion to approve the December 7, 2011 minutes as amended.  Second by Councilmember Lerner.  Motion carried. 

MAYOR’S COURT REPORT – November 

The Mayor’s Court Report for the month of November was presented for review.

Vice Mayor Barsky moved to accept the November Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – November 

The Manager’s Report for the month of November was presented for review.  

Councilmember Johnson asked if the Manager knew the anticipated increase in tax revenues for this year.  Manager Stilwell indicated that he was still predicting an increase of at least five percent for 2011. 

Councilmember McGowan noted that police manpower was up from fifteen percent to sixteen percent from one year ago.  He questioned the reason for the increase.  Police Chief Mason indicated that the report reflected the addition of additional activities by officers being reported that were not reported previously.  These activities were now being tracked to reflect a more accurate accounting of each officer’s time.  

Councilmember Montgomery asked about how actively the police department utilized the truck scales.  Chief Mason indicated that officers only pulled trucks over that travelled through the Village.  Officers generally did not bring trucks to the scales that were travelling on State Route 16.  Chief Mason added that during 2011 there were serious mechanical failures with the scales.  He indicated that those issues should now be resolved. 

Councilmember O’Keefe moved to accept the November Monthly Manager’s Report   Second by Vice Mayor Barsky.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

No report. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission had completed the application process for both the Tree City USA and Growth Award applications.  She also indicated that three of the Commission member’s terms expire on January 31st – Don Hostetter, Don Pheneger and Regis Birckbichler.  Regis Birckbichler has indicated that he would not be continuing his service on the Commission.  Councilmember Lerner indicated that Commission members met with the Union Cemetery Board to clarify each group’s role in the maintenance and upkeep of the Old Colony Burial Ground.  The Commission was working with a Denison University intern on updating the tree inventory.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Councilmember O’Keefe reported that the Wellhead Protection Committee and is working with Marathon Oil to insure the safety of their pipeline through the well-field. 

Councilmember Barsky asked if there were any new developments regarding the proposed pipeline through the Wexford Drive area.  Manager Stilwell indicated that there were no new developments, but staff would be following any developments closely. 

Councilmember Barsky reported that the Comprehensive Plan Steering Committee scheduled a meeting for Tuesday, January 3, 2012 at 7:00pm to finalize the newest final draft revision to the comprehensive plan.  Following this meeting, the Committee hopes to schedule a public hearing to seek resident’s comments. 

Mayor Hartfield reminded Councilmembers to let Clerk Prasher know their preferences for committee appointments. 

Mayor Hartfield advised Council that they received a copy of the Council Rules and were required to update those rules by the February 1, 2012 meeting. 

Mayor Hartfield asked staff if they were aware of the two sink holes in the mid-block, brick crosswalk on Broadway.  Manager Stilwell indicated that he would have the Service Department check and advise. 

Councilmember Lerner advised staff that she liked the new presentation of staff memo and recommendations being connected to the legislation and not a separate section. 

Councilmember Johnson asked if the enhancements for the proposed Cherry Valley Road interchange were bid at a lower cost would the cost savings be passed along to the Village.  Manager Stilwell answered in the affirmative. 

Councilmember Johnson asked how processing charges were handled for the deer management program.  Clerk Prasher advised that the Village had a reduced rate with a local processor for any deer that Village hunters would like to donate to the Licking County Food Pantry.  Hunters were permitted to donate deer to other processing programs as they saw fit. 

OTHER STAFF MATTERS

Manager Stilwell indicated that a retreat for Village Council was scheduled for Saturday, February 11, 2012 from 9:00am to 1:00pm at the Bryn Du Mansion.  He indicated that he was in the process of outlining an agenda that he would provide to Council 

Manager Stilwell reported that he and Vice Mayor Barsky met with state Senator Schaffer.  Councilmember Montgomery asked if the issue of a unified tax collection process was discussed.  Manager Stilwell indicated that it was discussed and the Village’s position was explained to the Senator.  Senator Schaffer indicated that he was not aware of any legislation that was currently being considered. 

EXECUTIVE SESSION 

Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(4) – “to prepare for, conduct, and review negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions or their employment.”  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:45pm.  

Councilmember O’Keefe moved to return to regular session.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote:  McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 11:04pm. 

ADJOURNMENT (11:05pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky. Motion carried. 

Council Minutes December 7, 2011

Village of Granville

Council Minutes

December 7, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

OATH OF OFFICE

Law Director Crites administered the oath of office to new and incumbent council members Constance Barsky, Jeremy Johnson, Rob Montgomery and Jackie O’Keefe.. 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Johnson, Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

APPOINTMENT OF CLERK AND DEPUTY CLERK

Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott. 

ELECTION OF MAYOR

Councilmember O’Keefe nominated Mayor Hartfield for the position of Mayor.  Second by Councilmember Lerner. 

Mayor Hartfield accepted the nomination.  There were no additional nominations.  

Mayor Hartfield called for a roll call vote:  Barsky (yes); Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Mayor Hartfield (yes).   Mayor Hartfield was reelected as Mayor. 

Law Director Crites administered the oath of office to Mayor Hartfield.                                    

ELECTION OF VICE MAYOR

Councilmember Lerner nominated Councilmember Barsky for the position of Vice Mayor.  Second by Councilmember O’Keefe. 

Councilmember McGowan nominated Councilmember O’Keefe for the position of Vice Mayor.  Councilmember O’Keefe declined the nomination. 

Councilmember Barsky accepted the nomination.  

Mayor Hartfield called for a roll call vote:  Johnson (yes); Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Barsky (yes); Mayor Hartfield (yes).   Councilmember Barsky was elected as Vice Mayor. 

Law Director Crites administered the oath of office to Vice Mayor Barsky.    

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Lerner.  Motion carried.                          

CITIZEN COMMENTS (7:40pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:41pm. 

PUBLIC HEARING 

Ordinance No. 37-11, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2012 

Ordinance No. 38-11, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:42pm. 

OLD BUSINESS

Ordinance No. 37-11, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2012 was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky.

Discussion:

Manager Stilwell indicated that he and Finance Director Kraner were ready with a budget presentation if Council desired.  It would be the same presentation made during the November 2, 2011 Council meeting.  Council did not request the presentation. 

Councilmember O’Keefe asked if the budget could be reviewed and revised later in 2012.  Manager Stilwell indicated that Council could make amendments to the budget at any time in 2012.  As staff had indicated previously, there were a number of items that would need to be looked at later in 2012 once the Manager and Finance Director were more familiar with all of the Village’s expenditures.  Manager Stilwell indicated that he was making a list of expenditures that he wanted to review with Council such as the $20,000 allocated for the Great Granville Picnic.  He indicated that the picnic originally had sponsors who covered at least half of the cost; however, no or limited sponsorships were available for the most recent picnics.  Manager Stilwell indicated that Council would need to look at how they wanted to handle these types of expenditures.  Manager Stilwell also indicated that staff was looking into revising the budget to organize the budget using a line item template to allow Council to more thoroughly understand specific costs and expenses.  The Village also needed to upgrade the finance software to allow for more detailed and effective budget projections.  Manager Stilwell indicated that it was up to staff to use the budget to anticipate revenues, to maintain expenses, provide for essential Village services and keep track of costs.  This budget was prepared using a five percent increase in costs and maintain the same balance in 2012 as in 2011.  The 2011 revenues were anticipated to come in at seven percent above the revenues budgeted for 2011. 

Councilmember O’Keefe asked if there was a safe method to gain a return on the estate tax funds received.  Finance Director Kraner indicated that those funds were placed in a Certificate of Deposit for six months a one half percent. 

Councilmember McGowan thanked Finance Director Kraner for her hard work.  He added that Council as a whole needed to address budget cuts and determine incoming revenue for the 2013 budget in the next eight months instead of waiting until the end of the year.  He indicated that he would not vote for the ordinance as there were outstanding items that were issues for him. 

Councilmember Montgomery indicated that he was comfortable with the budget, but acknowledged that items removed were removed from the budget so the budget would balance.  He felt like Councilmember McGowan that the budget needed to be carefully looked at going forward.   Councilmember Montgomery thanked Finance Director Kraner for her efforts in answering his many budgetary questions. 

Mayor Hartfield asked Councilmembers to share any items with Village staff that they felt could be reduced or cut.  Manager Stilwell indicated that he would appreciate input from Councilmembers regarding any budget items they felt should be cut, reduced or increased. 

Councilmember Johnson asked how budget cuts were determined.  Manager Stilwell indicated that any discretionary expenditures were set aside while other items were held to previous revenue commitments.  He commented that he would like to see Council take a Saturday morning in February to hold a group discussion regarding budget issues, developing a capital revenue fund expenditure plan and goal setting process. 

Councilmember Lerner asked the amount of funding transferred into other funds that was not encumbered.  Manager Stilwell indicated that he was not certain, but would provide that information to Council 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 37-2011:  Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 37-2011 was approved. 

Ordinance No. 38-11, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station building at 133 North Prospect Street was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that this lease was a long term agreement.  Law Director Crites reviewed the lease and made minor corrections.  Granville Township Trustees already reviewed and approved the lease agreement.  Manager Stilwell also indicated that Chief Hussey was unable to attend the meeting as he had a previous commitment. 

Law Director Crites indicated that the lease had the same considerations for a five year period with an additional five year option.  Changes were made to increase Section 11 regarding indemnification as well as increased coverage in Section 13. 

Councilmember O’Keefe asked if the fire department was responsible for covering any liability issues.  Law Director Crites indicated that the fire department was liable and held coverage.  That requirement was outlined on page six, number sixteen in the lease agreement. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 38-2011:  McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 38-2011 was approved. 

NEW BUSINESS

Ordinance No. 39-11, An Ordinance Declaring the Pass-Through Between St. Luke’s Episcopal Church and the Granville Historical Society be Converted from a Vehicular/Pedestrian Way to a Pedestrian Only Pass-Through was introduced and a hearing date recommended for December 21, 2011 by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 39-2011 for the December 21, 2011 Council meeting 

Manager Stilwell indicated that he had spoken with Chamber Director Maggie Barno, St. Luke’s, the Granville Historical Society and Park National Bank regarding the closing of this pass-through.  The Chamber, St. Luke’s and the Historical Society were in favor of the closing.  Park National Bank was allowing silence to indicated consent.  Staff would prepare a development agreement and bring it before Council.  This agreement would include specifications regarding future access and maintenance responsibility.  Manager Stilwell indicated that the pass-through would remain closed for the winter. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 16, 2011 

Councilmember McGowan made a motion to approve the November 16, 2011 minutes as amended.  Second by Councilmember Lerner.  Motion carried. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

No report. 

Tree & Landscape Commission (Lerner)

No report.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Mayor Hartfield indicated that Council received a listing of all Village committees and possible appointments by Council.  The Mayor asked Councilmembers to review the list and advise Clerk Prasher of the Commission/Board they were interested in serving during the next month.  Councilmember Lerner indicated that the Granville Education Foundation was missing from the list. 

Mayor Hartfield suggested that instead of individual council members serving on the three Council subcommittees, perhaps Council would prefer to meet as a Council-of-the-Whole prior to a Council meeting.  Council agreed with the suggestion for work sessions prior to existing Council meetings to deal with committee issues. 

OTHER STAFF MATTERS 

Manager Stilwell reviewed information provided in the previous newsletters regarding:

  • Grant monies authorized by LCATS for road improvements in the Village.  He thanked Planner Terry for pursuing and securing these monies.  The Village will need to provide a twenty percent contribution.
  • The upcoming Holiday Luncheon sponsored by the Granville Area Chamber of Commerce.  Councilmember may contact staff to RSVP if attending the luncheon.
  • Planner Terry notified 142 local organizations regarding the changes in the temporary sign code
  • Council was provided a copy of the administrative policy regarding sign reflectivity. 

Councilmember McGowan asked about the status of the traffic issues raised by residents on East Elm and South Pearl Streets.  Manager Stilwell indicated that the police department would be vigilant in that area and additional signage was added.  Manager Stilwell indicated that if Council knew of other troublesome areas, they should contact the manager. 

Manager Stilwell encouraged Council to recruit residents who would be interested in serving on the Board of Zoning and Building Appeals or the Granville Planning Commission.  

EXECUTIVE SESSION 

Councilmember Lerner moved to enter into Executive Session, pursuant to ORC 121.22(G)(4) – “to prepare for, conduct, and review negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions or their employment.”  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:05pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:55pm.   

ADJOURNMENT (9:56pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes November 16, 2011

Village of Granville

Council Minutes

November 16, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

Vice Mayor Herman made a motion to excuse Councilmembers Barsky and Mershon.   Second by Councilmember McGowan.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried.                           

CITIZEN COMMENTS (7:35pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

PRESENTATION

Don Schilling, President of Granville Historical Society, Bill Wilken and Stephen Applegate, representing St. Luke’s Church, gave a presentation regarding the conversion of the alleyway between St. Luke’s Church and the Granville Historical Society from a vehicular drive to a pedestrian pathway.  

Don Schilling provided Council with a proposal explaining the need to close the alleyway to vehicular traffic.  He indicated that a moment of opportunity existing as a result of the addition being constructed by the Granville Historical Society.  Both the historic society and the church believed there were safety issues involved for pedestrians who access both the church and the historical society through that alleyway.  Making this access a pedestrian only pathway would remove any concerns about potential safety issues.  Dr. Schilling also indicated that this conversion would enhance the overall beauty of the Village and not cause any significant adverse affects.  He asked Council to support the conversion of this alleyway and continue to build and support walkability in the Granville community. 

Bill Wilken spoke in support of the alleyway conversion on behalf of St. Luke’s Episcopal Church.  Mr. Wilken addressed concerns previously expressed by the Village regarding who would pay for the project and access to the Village parking lot behind St. Luke’s.  Dr. Wilken provided Council with a sample design of a converted alleyway using an attractively arrayed concrete surface.  He advised that the cost of using a concrete surface of approximately 1100 square feet would not be much more than resurfacing the current asphalt alleyway.  He indicated that Keith Myers would be willing to help with any design work.  Regarding vehicle access, the alleyway has been closed this year and last year for extended periods of time without any disruption to Village vehicular traffic.  Access to the Village parking lot could be accomplished through the Park National Bank lot.  Park National Bank was a long term Village business with no expectation of leaving the community, so access through their lot should be continued.  Should access ever be denied, the alleyway could be reopened to vehicular traffic.  Dr Wilken asked Council if the current alleyway was being used at its highest and best use and if the additional costs to resurface the alleyway would be that problematic.  

Councilmember O’Keefe asked if a timeline for converting this alleyway was being proposed.  Dr. Schilling indicated that the historical society would like the conversion and opening of the new pathway to correspond to the opening of the new addition to the historical society in April.  Manager Stilwell indicated that most work would need to be done on the project after winter. 

Manager Stilwell indicated that staff was putting together a summary that addressed the benefits and drawbacks, costs and maintenance issues regarding this project.  He asked Council to determine the value of the alley, how the alleyway could best be utilized, possible designs and how the project would be financed.  Manager Stilwell asked Council how they would like to proceed. 

Mayor Hartfield indicated that she would like to the Village move forward and look further into this proposal.  

Councilmember O’Keefe asked if the existing curb cuts on Broadway would be removed.  Manager Stilwell indicated that the Village would not be required to remove the curb cuts, but staff appreciates the additional parking spaces that would be available.  

Vice Mayor Herman suggested that staff check with the fire department to determine if there were any concerns regarding emergency access.  Manager Stilwell indicated that he had already spoken with Chief Hussey regarding the conversion and the department did not have any specific concerns.  He indicated that he has also spoken with Bank Manager Ryan Mills.  Mr. Mills indicated that Park National Bank was hesitant to provide the Village with an access easement, but nothing definitive had been decided. 

Manager Stilwell indicated that staff would provide Council with additional legislation and information at the December 7th Council meeting. 

PUBLIC HEARING

Ordinance No. 35-11, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges 

Manager Stilwell provided a presentation regarding the increase in water and sewer rates. 

                                    Current          2012               2013              

                                      Rate                                                                       

Water Rates                 $3.55              $4.44              $4.88 

Sewer Rates                 $5.30              $5.96              $6.17

                                                            14%                 5%    increase

Manager Stilwell indicated that neither the water nor sewer fund were currently solvent.  These increases would begin to bring those accounts back into in line.  Staff recommended that Council consider passage of this legislation. 

Jeff Bollenbacher commented that Council should support the rate increase as much of the water and sewer department facilities need updating.  There are also issues that need addressed as directed by the Ohio EPA and the overall increase was not excessive.  He also asked if Alexandria would also be impacted by the rate increase.  Manager Stilwell indicated that Alexandria’s rate would also increase at the current contracted rate of 130% above the basic Village rate.  Manager Stilwell also indicated that Mr. Bollenbacher was a Village employee. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 35-11. 

Ordinance No. 36-11, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges     

Barbara Franks, 121 South Prospect Street, indicated her support for permitting auxiliary/deduct meters and felt Council should look at other communities that allow these meters. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 36-11.                   

OLD BUSINESS 

Ordinance No. 35-11, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe indicated her support for the ordinance as the proposed increase had been reviewed and recommended by an outside consulting firm. 

Councilmember McGowan questioned the cost of the increase on a family of four.  He felt the issue of permitting auxiliary/deduct meters should be revisited as residents would now be paying more in sewer rates for services they were not receiving.  He questioned by the costs for salaries were not shown in the comparison of costs.  Councilmember McGowan indicated that he was not in support of the portion of the Village’s Fiscal Policy that required a fifteen percent carryover in each of the Enterprise Funds as well as the General Fund.  Those funds were monies that were left setting idol each year.  Councilmember Lerner commented that those extra funds would be used for incidents such as a sewer back-up or other emergency.  Manager Stilwell indicated that both the water and sewer funds were Enterprise Funds and should be self-sufficient and not rely on transfers from the General Fund to remain solvent. 

Vice Mayor Herman commented that the increases would also go for building each fund to cover future costs for maintenance and was a sound fiscal process. 

Mayor Hartfield indicated that the water and sewer plants were not areas that garnered a lot of attention until there was a problem.  She indicated her support of maintaining a reserve fund of each utility.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 35-2011:  Lerner (yes); McGowan (no); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 4-1.  Ordinance No. 35-2011 was approved. 

Ordinance No. 36-11, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges     was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Councilmember Lerner asked if the rate increases would need to be continued once the fund accounts were more in balance.  Manager Stilwell indicated that Council could review and reduce rates at any point. 

Councilmember O’Keefe asked if less consumption would impact these utility revenues.  Manager Stilwell indicated that reduced usage certainly would impact revenues. 

Mayor Hartfield expressed her appreciation for and thanked staff for the presentation, cost comparisons, cost analysis and information presented regarding this issue.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 36-2011:  McGowan (no); O’Keefe (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 4-1.  Ordinance No. 36-2011 was approved.

NEW BUSINESS

Ordinance No. 37-11, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal year Ending December 31, 2012 was introduced and a hearing date recommended for December 7, 2011 by Vice Mayor Herman. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 37-2011 for the December 7, 2011 Council meeting 

Ordinance No. 38-11, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street was introduced and a hearing date recommended for December 7, 2011 by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 38 -2011 for the December 7, 2011 Council meeting 

Resolution No. 11-56, A Resolution to Authorize the Village Manager to Sell Four Crouse Hinds Traffic Signals was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion:  

Mayor Hartfield called for a vote to approve Resolution No. 11-56.  Motion carried 5-0.  Resolution No. 11-56 approved. 

Resolution No. 11-57, A Resolution to Establish the Time and Place of a Public Hearing for the 2012 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Herman. 

No discussion:  

Mayor Hartfield called for a vote to approve Resolution No. 11-57.  Motion carried 5-0.  Resolution No. 11-57 approved. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 2, 2011 

Councilmember McGowan made a motion to approve the November 2 2011 minutes.  Second by Councilmember Lerner.  Motion carried. 

MAYOR’S COURT REPORT – October 

The Mayor’s Court Report for the month of October was presented for review. 

Councilmember O’Keefe asked if the police department had noticed an increase in speeding on State Route 16 since the four-lane traffic pattern was opened.  Manager Stilwell indicated that he would check with Chief Mason and report back to Council.

Councilmember McGowan moved to accept the October Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – October 

The Manager’s Report for the month of October was presented for review.  

Councilmember McGowan moved to accept the October Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

Councilmember O’Keefe reported that the former Baptist church applied to change their sign to reflect the Church’s new name.  The application needed four variances due to issues involving the TCOD sign requirements.  She asked Manager Stilwell when Council would be reviewing the proposed changes to the TCOD sign code.  Manager Stilwell indicated that as the next few Council meetings had substantial agendas, the legislation would be brought it Council in January. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

No report. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was in the process of reviewing plant selections for Opera House Park, but would hold off on any specific work until a decision regarding the alleyway was completed.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Councilmember O’Keefe reported that the Comprehensive Plan was close to being complete and would then be presented to the entire Comprehensive Plan Steering Committee for its final recommendation.  The new plan has been drastically cut and the information was more focused. 

Roger’s Liquor Permit 

Manager Stilwell advised Council that staff contacted neighbors Dr. Avery, Bill Hoekstra and Sam Sagaria.  There was no response from Dr. Avery.  Mr. Hoekstra indicated that he was not happy with a location so close to his home and business that would sell alcohol, but it was not at a level where he would take opposition.  Dr. Sagaria requested that Council appeal the decision.  Council also received memo from Chief Mason who recommended an appeal.  Council need to make a decision based on the information provided as to whether an appeal to the Liquor Control Board should be made regarding the approval of a liquor license for 119 ½ South Prospect Street.  

Mayor Hartfield indicated that the Village’s case contesting the application was effective, but she was concerned about the cost of an appeal and the outcome of such an appeal.  

Councilmember Lerner asked if there was anything in the Village’s zoning code that could prevent the approval of a liquor license.  Law Director Crites indicated that there was nothing in the code.

Vice Mayor Herman indicated that he was not inclined to saddle a new Council with a possible costly hearing with the Village’s limited revenues and the unknown likelihood of overturning a Liquor Control Board decision.  He asked Law Director Crites if there were issues with the establishment or problems with law enforcement could the license then be reviewed.  Law Director Crites indicated that the Liquor Control Broad routinely inspect businesses and municipalities have the opportunity to request reviews.  He indicated that specific incidents and evidence would be reviewed and any location could be monitored for compliance with state regulations. 

Councilmember O’Keefe indicated that she was not inclined to move forward with an appeal, but felt safe guards were in place to review a license should a problem exist.  (Councilmember O’Keefe requested that a comment made by Barbara Franks, outside of Citizen Comments, indicated that the Village may object to any liquor permit annually.) 

Resolution No. 11-58, A Resolution Authorizing the Law Director for the Village of Granville to Not Appeal the Decision of the Division of Liquor Control Regarding Permit #747891 was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 2011-58:  O’Keefe (yes); Lerner (yes); McGowan (no); Vice Mayor Herman (yes); Mayor Hartfield (no).  Motion passed 3-2.  Resolution No. 2011-58 was approved. 

Resolution No. 11-59, A Resolution of Appreciation to Lon Herman for Service on the Village Council and Service to the People of the Village of Granville was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Councilmember O’Keefe read the resolution of appreciation which recognized the service of Vice Mayor Lon Herman.  She also thanked him for the intelligence that he added and that his insights had been a great benefit to Council.  

Mayor Hartfield indicated that it was an honor to work with Mr. Herman and appreciated his support over the years.  He will be missed.

Vice Mayor Herman thanked Council, staff and residents for a remarkable experience. 

Mayor Hartfield called for a vote to approve Resolution No. 11-59.  Motion carried.  Resolution No. 11-59 approved. 

Resolution No. 11-60, A Resolution of Appreciation to Steve Mershon for Service on the Village Council and Service to the People of the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Herman. 

Discussion:

Councilmember O’Keefe thanked the absent Councilmember Mershon for the clarity and insights he provided to Council on various issues. 

Mayor Hartfield called for a vote to approve Resolution No. 11-60.  Motion carried.  Resolution No. 11-60 approved. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that he researched whether the Manager had the authority to waive tap fees for the Granville Historical Society’s fire suppression system currently being installed.  He indicated that the Manager can only grant a payment schedule.  He indicated that the cost of the tap fee was $2,200.  GHS would be billed for those fees. 

Manager Stilwell asked Council to help recruit volunteers to fill the current vacant positions on the Granville Planning Commission and the Board of Zoning and Building Appeals.  

Manager Stilwell advised Council that he and Chief Mason met with residents on East Elm Street who expressed their concerns regarding traffic issues in their neighborhood.  Staff would be working with the neighbors to determine any possible solutions. 

ADJOURNMENT (9:28pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes November 2, 2011

Village of Granville

Council Minutes

November 2, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

Councilmember O’Keefe made a motion to excuse Councilmembers Barsky, Lerner and Vice Mayor Herman.   Second by Councilmember McGowan.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried.                           

CITIZEN COMMENTS (7:32pm) 

Dan Rogers, 210 East Maple Street, spoke on behalf of his proposed restaurant Taco Dan’s at 119 ½ South Prospect Street.  He wanted Council to be clear on his intentions regarding his restaurant.   He does not intend this restaurant to be out of control.  His goal was to establish a financially successful business, just like his current business.  This restaurant will be clear and orderly with no cars.  He intends this restaurant to be a convenient, clean establishment serving good food and a place to get a cold beer. 

Sam Sagaria, 117 South Prospect Street, indicated that he was happy to hear Mr. Roger’s intentions.  He also requested that Mr. Rogers stop the harassment against him, move the Rogers property that was currently on his property and stop making Mr. Sagaria’s life miserable.  Mr. Sagaria requested that Council appeal the Division of Liquor Control’s decision to grant Mr. Rogers a liquor permit. 

Sharon Sellitto, 215 South Cherry Street, agreed with Mr. Sagaria’s comments.  She also asked that Council appeal the Division of Liquor Control’s decision.  She commented that this location was not an appropriate location for a bar.  It was off the commercial path and there were neighborhood issues. 

Barbara Franks, 121 South Prospect Street, indicated that she and Dan had spoken with all of their neighbors regarding the proposed restaurant prior to beginning this process.  She indicated that her neighbors we supportive, except for Mr. Sagaria, with whom they had been in litigation.  She also indicated that there was a standing feud with Ms. Sellitto, which felt would not end anytime soon.  She commented that it was Mr. Rogers’ and her intent to be successful business owners in the Village.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PRESENTATION 

Budget Presentation 

Manager Stilwell reviewed the budget memo that was provided to Village Council.  He explained that government accounting utilizes a fund accounting method.  Each fund account could be a separate, stand alone entity.  He thanked department heads and Finance Director Carie Kraner for their hard work in putting this budget together.  Manager Stilwell advised Council to anticipate a greater number of amendments to the budget in 2012 due to additional financial challenges and new staff members.  

Manager Stilwell advised Council that not all projects were funded in this proposed budget.  His goal was to maintain the same amount in the General Fund balance at the end of 2012 as anticipated in 2011.  Therefore, about $500,000 in proposed funded projects were removed from the budget.  Manager Stilwell suggested that some of those projects could possibly be funded using the estate tax funds once a capital improvement spending plan was developed.  

Manager Stilwell indicated that salary increases as a result of the AFSCME contract negotiations and for non-union employees were not included in this draft budget.  

A printed copy of the presentation will be filed with these minutes. 

Councilmember McGowan indicated that he agrees with the words financial challenge.   Councilmember McGowan asked if the budget had raises for the employees who were not under union contract.  Manager Stilwell indicated that increases for non-union employees were not included in the budget; increases were included based on the FOP contract.  

Councilmember McGowan commented that the Manager’s salary would go up four percent and he was against hiring someone at the top of the pay scale as the pay grade would also need to be raised.  He commented that there were other increases in salaries.  Councilmember McGowan recommended freezing salaries as he suggested every year.  He commented that the sewer fund had a reserve of $150,000 based on the Village Fiscal Policy, which he was not in agreement with.  He questioned if sewer rates were being raised to maintain that reserve fund balance.  The Village also hired two additional workers in the last year during these tough economic times.  He questioned if additional full-time workers should be hired.  He questioned if Manager Stilwell’s comment regarding finding a new source of income meant raising taxes in the near future.  Manager Stilwell explained that if Village residents wished to enjoy all of the current services provided and revenues were reduced, then one way to bridge that gap may be to increase revenues.  He indicated that he was not advocating any particular solution.  Manager Stilwell also indicated that he was interested in maintaining the status quo for 2012, but wanted to make Council aware of the variety of ways the Village could be more efficient.  Staff was not making any recommendations at this time.  Regarding the increase in the Manager’s salary, Manager Stilwell indicated that the increase cited recognized the Manager’s car allowance as part of the 2012 budget.  There was no raise included in this budget for the Manager.  Manager Stilwell indicated that he would be happy to discuss this issue with any Councilmember or resident.  

Councilmember McGowan asked what percentage of the proposed twenty percent health care benefit increase would be paid by Village employees and what percentage would be paid by the Village.  Manager Stilwell indicated that Villages generally paid eighteen percent.  Councilmember McGowan commented that a single employee paid eight percent.  Finance Director Kraner indicated that there was a tiered rate program.  Manager Stilwell indicated that he would make that specific information available to Council. 

Councilmember Mershon asked what fell off the table in 2012.  He asked what street improvements scheduled for 2012 would not be done under the proposed budget.  Additionally, were there sewer improvements in the Colony not being funded?  He indicated that he was trying to understand the choices made.  Manager Stilwell responded that he was not able to support the street improvements proposed for the Erinwood subdivision as they totaled $468,000.  He indicated that he would suggest including these improvements as part of the capital fund improvement plan.  In order to maintain the end-of-the-year budget balance at the same level in 2012 as in 2011, there were reductions that needed to be made.  Regarding the storm water improvement project in the Bryn Du and Colony subdivisions, the Village completed a number of improvement projects upstream that seemed to be effective in removing much of the water problems in the area.  The local residents have also purchased generators that have relieved the emergency situations.  

Councilmember Mershon asked what portions of the Erinwood paving was left in the budget.  Manager Stilwell indicated that $85,000 was being left in the budget for that project, which would allow some paving to be completed.  He indicated that he did not have specifics as to which particular streets would be milled and paved. 

Councilmember Mershon questioned if the Village was still intending to fund the 2013 Cherry Valley Road improvement project, which would mean the Erinwood project would not be funded in 2013.  The Village had a process where staff identifies, on a rotating basis, the areas where the Village needed street improvements annually.  He understood the need to put a project off for a year, but not indefinitely if the rotation made any sense.  He questioned what would be done about Erinwood.  Manager Stilwell indicated that the Erinwood project would make a logical expenditure for the estate tax.  He also indicated that he was not sure how the Village would fund all of the 2013 grant matches.  Manager Stilwell indicated that he was not comfortable saying how everything was going to work in 2012, 2013 and 2014 having only been the Manager for a short time.  He indicated that his intent was to make sure Council understood the future impact of reduced funding and focus on essential services.  Councilmember Mershon responded that road maintenance was a recurring expense, which was why the Village maintained a rotating schedule.  Capital funds could clearly be used to pay that expense, but it could only be done for so long. 

Councilmember McGowan asked about the reduction in funding from $16,000 to $8,000 for the street lights.  He asked if that would be sufficient to replace lights.  Manager Stilwell indicated that this amount would be sufficient. 

Councilmember O’Keefe questioned if the unions were softening their requests due to the current economic problems.  Manager Stilwell indicated that arbitrators were recognizing municipal concerns and awarding less. 

Mayor Hartfield asked if the two percent increase for street improvement projects was tied to the specific capital improvement projects proposed for those years.  She indicated that budget predictions were tricky when looking forward three to five years.  Finance Director Kraner indicated that the projection was just a flat two percent increase across the board. 

Manager Stilwell indicated staff’s willingness to further discuss or answer any questions from Council or candidates. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS 

Ordinance No. 35-11, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges was introduced and a hearing date recommended for November 16, 2011 by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 35-2011 for the November 16, 2011 Council meeting 

Ordinance No. 36-11, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges was introduced and a hearing date recommended for November 16, 2011 by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 36 -2011 for the November 16, 2011 Council meeting 

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 19, 2011 

Councilmember McGowan made a motion to approve the October 19, 2011 minutes as amended.  Second by Councilmember O’Keefe.  Motion carried. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

No report.

Tree & Landscape Commission (Lerner)

No report.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Council discussed the Division of Liquor Control’s decision to approve the liquor permit for Dan Rogers.  Council suggested allowing staff and legal counsel time to review the decision and make a recommendation. 

Council asked Maggie Barno if funding was available for the “Home for the Holidays” program.  Chamber Director Barno indicated that all funding was secured and the program would proceed.  She indicated that she did speak with the Bryn Du Commission regarding their support for the program.  Board member Vince Engel indicated that he would present the request to the Board at their next meeting.  However, all weekends were booked at the Mansion for 2012. 

Manager Stilwell asked Council about renewing the original Granville Area Chamber of Commerce logo.  Director Barno indicated that she thought the logo was purchased by the Village for the Village.  Mayor Hartfield indicated that Village Council spent $10,000 to purchase this logo, marketing and branding for the Chamber seven or eight years ago.  Councilmember McGowan asked if the logo could still be used even without renewing the license.  Law Director Crites indicated that the logo could still be used, but the Chamber would no longer have exclusive use; anyone could utilize the logo.  Councilmember O’Keefe asked if holding onto the logo was of any value.  Council did not request that the logo be renewed. 

Clerk Prasher advised Council that Greenwood, Mississippi was interested in purchasing the vintage Crouse Hinds traffic signals.  Council asked Law Director Crites if legislation would be needed to sell the lights.  Law Director Crites indicated that he recommended legislation be passed.  Manager Stilwell indicated that staff would provide Council with that legislation for their next Council meeting.  

OTHER STAFF MATTERS 

Manager Stilwell asked Council how they would like to proceed regarding the request from St. Luke’s Episcopal Church and the Granville Historical Society regarding changing the alleyway between the two buildings from vehicular traffic to pedestrian traffic only.   Both entities expressed concern regarding the safety of pedestrians that access both their buildings via alleyway entrances.  Council asked that the Church and Historical Society be invited to the next Council meeting to make a presentation regarding their request.  Manager Stilwell advised that there were issues regarding changing access regarding the Village owned parking lot behind those buildings.  The Village would possibly need to secure an access easement through the Park National Bank parking lot. 

Councilmember Mershon recused himself from the meeting at this point. 

Mayor Hartfield asked if the other adjoining property owners were in support of this change.   Manager Stilwell indicated that both Rector Applegate and GHS President Schilling indicated that adjoining property owners were in support.  Manager Stilwell indicated that he would make the necessary invitations. 

Councilmember Mershon returned to the meeting. 

ADJOURNMENT (8:40pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes October 19, 2011

Village of Granville 

Council Minutes

October 19, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

Councilmember O’Keefe made a motion to excuse Councilmember Barsky.  Second by Vice Mayor Herman.  Motion carried. 

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried.                           

CITIZEN COMMENTS (7:33pm) 

Maggie Barno, Director of the Granville Area Chamber of Commerce, advised Council that NBC 4 was interested in filming their holiday show “Home for the Holidays” in the Village.  The City of Worthington has hosted this show for the past two years.  Channel 4 solicits seven sponsors of $5,500 each to cover the cost of the show.  She indicated that Channel 4 offered the Chamber the opportunity to be one of the seven sponsors.  Ms. Barno requested a $1,000 to $1,500 contribution from the Village.   She indicated that the Chamber was in support of this program as it would promote Granville shopping, dining and tourism, which could in turn benefit local businesses.  Ms. Barno indicated that she was requesting funding from the Township and various other local business owners.  

Vice Mayor Herman asked if Worthington was charged sponsorship fees.  Ms. Barno indicated in the affirmative.  Vice Mayor Herman asked if the Chamber would be making a contribution.  Ms. Barno indicated that the Chamber would not be making a contribution, but other local business owners were. 

Councilmember McGowan asked if there would be sponsors outside of the Village.  Ms. Barno indicated that she knew that Kroger and the Diamond Cellar were sponsoring the show.  The Licking County Convention and Tourism Bureau and the Davis Shai House agreed to be a Spotlight sponsors.  Councilmember McGowan indicated that this request was something to be considered if funding was available.

 Councilmember Mershon asked the Chamber had contacted the Bryn Du Commission about sponsoring the show.  Ms. Barno indicated that requests were made during the recent Chamber meeting. 

Councilmember O’Keefe asked staff if Village funds were available.  Councilmember Mershon asked if the bed tax funds had all been allocated.  Finance Director Kraner indicated that there should be sufficient funds available in the Community Service Fund. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:44pm. 

PRESENTATION 

Utility Rate Increase Presentation 

Manager Stilwell indicated that he, Finance Director Kraner, Superintendents Fruth and Holmquist, and Red Oak representatives Carol Mylaski and Eric Johnson would be making a presentation to Council regarding increasing the Village’s water and sewer rates. 

The presentation included an explanation as to why the rate increases were necessary, how the new rates were calculated, a summary of proposed capital projects, a comparison of rates, permit compliance history, and regulatory demands.  Staff proposed increasing water rates by $.89 and sewer rates by $.66 in 2012 with an additional increase in water rates of $.44 and sewer rates of $.21 in 2013.  Staff indicated that the increases were necessary to build each fund to the level required by the Village’s Fiscal Policy, to cover future operating costs and capital projects, especially those needed to bring each plant into regulatory compliance.  Staff also indicated the Red Oak Consulting suggested additional rate increases through 2017. 

Councilmember Lerner indicated that staff advised Council last year that rate increases would be brought before Council again as Council only approved an increase for 2011.  

Councilmember Mershon confirmed that the Village’s Fiscal Policy indicated that user fees were to be sufficient to cover operating expenses.  He asked staff to clarify budget increases for the past two years.  He also asked if the capital improvements proposed by staff would be covered by the proposed rates.  Councilmember Mershon questioned the impact on rates if capital improvements were not done.  He also asked for the percentage of the utility rate increase from last year.   Manager Stilwell indicated that he would provide Council with an explanation as to the reason for budget increases over the past two years as well as information regarding the other issues. 

Superintendent Fruth added that the current cost to residents for water was one-third of one cent per gallon/per day.  The proposed rate increase would increase the cost to two fifths of one cent per gallon/per day. 

PUBLIC HEARING (8:40pm) 

Ordinance No. 33-11, An Ordinance to Create a Capital Project Fund 

Ordinance No. 34-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal year 2011 and Revising Sums for Operating Expenses Related to Establishing a Capital Project Fund 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 8:42pm 

OLD BUSINESS 

Ordinance No. 33-11, An Ordinance to Create a Capital Project Fund was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Lerner. 

Discussion:

Councilmember O’Keefe asked if possible capital projects had been identified yet.  Manager Stilwell indicated that an opportunity would be provided to Council to solicit possible capital improvement projects and discuss various issues. 

Councilmember McGowan asked if these funds would be accruing interest.  Manager Stilwell indicated in the affirmative. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 33-2011:  Lerner (yes); McGowan (yes);  Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 33-2011 was approved. 

Ordinance No. 34-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal year 2011 and Revising Sums for Operating Expenses Related to Establishing a Capital Project Fund was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked why the fees for the inheritance tax had to be included as part of the ordinance.  Manager Stilwell indicated that the state auditor requested that the Village had to account for the gross receipt and recognize the expense to pay Licking County as part of the accounting process. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 34-2011:  McGowan – yes; Mershon – yes; O’Keefe – yes; Lerner – yes; Vice Mayor Herman - yes; Mayor Hartfield - yes.  Motion passed (6-0).  Ordinance No. 34-2011.  

NEW BUSINESS 

Resolution No. 11-55, A Resolution to Make an Appointment to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion: 

Councilmember O’Keefe asked if AEP had indicated their interest or support in collaborating with the Committee.  Councilmember Mershon commented that AEP had not been asked to participate to date.  Councilmember Mershon also asked if the Committee would be making a report to Council as required every six months.  Clerk Prasher indicated that the Committee intended to make a report. 

Mayor Hartfield called for a vote to approve Resolution No. 11-55.  Motion carried.  Resolution No. 11-55 approved. 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of October 5, 2011 

Councilmember O’Keefe made a motion to approve the October 5, 2011 minutes as amended. Second by Vice Mayor Herman. Motion carried

MAYOR’S COURT REPORT – September

The Mayor’s Court Report for the month of September was presented for review. 

Councilmember O’Keefe moved to accept the September Mayor’s Court report.  Second by Vice Mayor Herman.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – September 

The Manager’s Report for the month of September was presented for review.  

Councilmember O’Keefe asked if staff had looked into what type of police vehicles the Village would select now that the Ford Crown Victoria model was discontinued and would the Village look at vehicles that were more fuel efficient.  Manager Stilwell indicated that the Village would be looking into vehicles that were fuel efficient.  The police department has been looking at a variety of vehicles including a Dodge product.  Staff would be looking for a vehicle that allowed the inside package of the vehicle to be transferred.  

Councilmember Mershon commented that the 2012 budget proposed the purchase of an SUV.  Vice Mayor Herman asked why the Village would need an SUV.  Manager Stilwell indicated that many municipalities use SUVs.  There were times when safety personnel need to go off road for accidents/incidents and they function in heavy snows more effectively. 

Councilmember O’Keefe moved to accept the September Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

Councilmember Mershon indicated that the Foundation was organizing for 2012.  He indicated that the donor banquet was scheduled for November 3, 2011.  There was still time to participate.  In 2012, a new Council representative would need to be appointed. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

Councilmember O’Keefe asked if someone would be able to attend the October 24, 2011 Planning Commission meeting as she was unable to attend. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

Councilmember McGowan reported that the Granville Recreation District meeting was scheduled for October 20, 2011.  The GRD held a public meeting regarding their feasibility study.  Those in attendance (8 individuals) were in support of an indoor/outdoor aquatic center.  The GRD had preliminary plans for three different types of recreation centers.  Councilmember McGowan also reported that the GRD met with the Granville Fellowship.  They expressed interest in a recreation center with a large community room with a kitchen that was close to the downtown area.  The facility could be a shared use area.  A possible location was the Cherry Valley Road area. 

Tree & Landscape Commission (Lerner)

No report.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Councilmember Mershon asked about the status of the Crouse Hinds traffic signals.  Clerk Prasher indicated that Barry Williams had been contacted and Mr. Williams just responded.  Clerk Prasher indicated that she would forward a copy of his response. 

Councilmember McGowan made a motion for Council to provide $1,500 for the “Home for the Holidays” program as a one time donation to help support local business and welcoming Township Trustee involvement.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember O’Keefe commented that this donation would be a way to promote Granville.  She asked how the Village could help promote businesses long-term.  How is that process done?  Manager Stilwell indicated that municipalities generally do not help individual or groups of businesses.  Some municipalities contribute their bed tax to the local Chamber.  Councilmember McGowan added that activities bring people into the Village. 

Councilmember Mershon suggested that the Chamber contact the Bryn Du Commission for support as the Mansion generates revenue and utilizing this type of marketing.  He also commented that he would prefer to give the manager the authority to allocate funds for this request, if he determined that funds were available.  He indicated that he was comfortable allowing the Manager to use his judgment in determining whether this request should be pursued.       

Vice Mayor Herman indicated that the news channel should be paying the Village for the privilege.  This program would promote Kroger and other big business rather than the Village.  

Councilmember McGowan moved to withdrawal his motion.  Second by Councilmember O’Keefe. 

Manager Stilwell indicated that he was comfortable in making the decision to approve this request on Council’s behalf.  Vice Mayor Herman hoped that in making his decision the Village Manager would determine if there was a direct and clear benefit to the Village to make this contribution. 

OTHER COUNCIL MATTERS

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Transfer Transfer of Liquor License from Delmar to Aladdin 

Manager Stilwell asked if Council had any questions regarding the information provided to them regarding the transfer of this liquor license. 

Councilmember McGowan confirmed that without any action by Council, this transfer would move forward.  Manager Stilwell indicated that unless Council took exception and asked for a hearing, the request would move forward. 

Council asked if the results of the October 7, 2011 liquor hearing were available.  Law Director Crites indicated that no decision had been received. 

ADJOURNMENT (9:19pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Herman.  Motion carried. 

Council Minutes October 5, 2011

Village of Granville

Council Minutes

October 5, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried 7-0.                           

CITIZEN COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm. 

PUBLIC HEARING (7:32pm) 

Ordinance No. 30-11, An Ordinance to Amend Section 1305.02 of the Codified Ordinances of the Village of Granville to Amend Zoning Fees

Planner Terry made a presentation updating the proposed amendments to the zoning based on questions posed by Council during their previous meeting. 

Planner Terry advised Council that the need to update the zoning fees was to address discrepancies in fees that no longer exist due to changes in the zoning code, to address issues of continuity between the zoning fees and the zoning code, the zoning fees had not been updated since 2005 and in response to requests from residents and Council regarding fee structure. 

Planner Terry provided Council with a summary of the changes in the proposed amendment that would be most noticeable:

  1. A clarification of the language regarding the fees charged for both a Transportation Corridor Overlay District and the Architectural Review Overlay District.
  2. Clarification of what constitutes a minor revision versus a major revision to a development plan.
  3. The cost to file an appeal to Council.
  4. Removal of the encroachment easement fee as Council has addressed this issue by ordinance.
  5. Cost to reproduce a map based on the going rate.
  6. The addition of an inspection fee of 6% of the total cost of construction for major development projects.  This fee was not intended to be a cost for single, residential homeowners.
  7. A fee for new structure commercial/institutional public use fee. 

Councilmember McGowan asked why fees were being reduced.  He questioned how much money the Village would be losing by reducing these fees.  Planner Terry indicated that she did not know the amount of revenue that would be lost in regard to the reduction of the BZBA and Planning Commission fee reductions.  She indicated that the current $500 BZBA variance fee was onerous to many small local business owners trying to locate in the Village.  She indicated that the removal of the temporary sign permit fee would be negligible as very few people ever pulled a permit.  Planner Terry indicated that the removal of that fee was intended to encourage residents to seek permits for those signs as very few temporary sign permits were requested currently, but many signs were posted.  There was currently no penalty for posting the signs.  Staff generally just removed signs or contacted that poster requesting that the signs be removed.  Planner Terry indicated that by removing the fee, the planning department would be proactive in advising organizations of the requirements and process for securing temporary sign permits. 

Councilmember Mershon asked the rationale for not requiring a fee for the extension of a zoning fee application.  Planner Terry indicated the current zoning code allows the Village Manager to extend the permit for one additional year based on extenuating circumstances.  

Ordinance No. 32-11, An Ordinance Providing for the Issuance of Not to Exceed $359,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion building Property Located at 537 Jones Road for Village Purposes 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 7:58pm 

OLD BUSINESS

Ordinance No. 30-11, An Ordinance to Amend Section 1305.02 of the Codified Ordinances of the Village of Granville to Amend Zoning Fees was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember Lerner. 

Discussion:

Councilmember Barsky suggested that the language regarding the public utility inspection needed clarification to ensure that enforcement was for major projects, not single, residential projects like sidewalk replacements or installations.  Manager Stilwell indicated that the inspection fee was only to apply to development type projects involving municipal connections.  

Vice Mayor Herman made a motion to amend Ordinance No. 30-2011 to add the language “excluding maintenance to existing residential sidewalks.”  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 30-2011 to exclude maintenance on existing residential sidewalks:  Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 30-2011 was amended. 

Councilmember McGowan indicated that a temporary sign fee should be continued.  Councilmember Lerner indicated that she felt non-profit organizations should be excluded from a fee.  Councilmember Barsky indicated that she preferred enforcement of the code with a penalty attached for violations.  Councilmember Mershon suggested that the Village should set criteria, make it available to the community and not require a permit with enforcement for non-compliance.  Councilmember O’Keefe commented that there was a proliferation of junky signs.  She suggested that the criteria for a temporary sign be included on the Village’s website and permit applicants to apply online.  Councilmember Barsky indicated that this information needed to be disseminated to the public.  Manager Stilwell indicated that Village staff would make an effort to contact non-profit organization and advise them about the Village’s temporary sign provisions. 

Councilmember McGowan advised Village staff that there were two signs in the right-of-way at the southwest corner of South Pearl Street and East Broadway and the northeast corner of Centenary Methodist Church. 

Councilmember Mershon indicated his support for an increase in the cost to appeal a decision to Council.  He commented that maintaining access to Council was the wrong purpose to keep the cost of an appeal down.  The purpose of an appeal hearing was not to take a second bite out of the apple because someone did not like a BZBA or Planning Commission decision.  Councilmember Mershon listed that following points as to why the appeal fee should be raised or concerns about the appeal process. 

  • There are significant additional costs to appeal a decision including legal fees and court recorder costs.
  • The Planning Commission and BZBA use their judgment when reviewing an application and making a decision.  Appeals should possibly not come to Council as Council could apply non-code views to an application.
  • The cost of an appeal could be assessed to the appellant.
  • The Planning Commission recommended that Council increase the fee for an appeal.
  • The Village should attempt to recover the costs of any action; although, the $500 fee may be a little too high. 

Vice Mayor Herman indicated that his position was unchanged and disagreed with Councilmember Mershon.  He was not in support of limited a resident’s access to Council, which he felt increasing the cost of an appeal would accomplish.   

Councilmember O’Keefe commented that the Planning Commission did not make decisions on a political basis.  The Commission made thoughtful decisions.  Appeals to Council should be a serious matter, not something frivolous.   Vice Mayor Herman asked if Councilmember O’Keefe felt that Council had heard any frivolous appeals.  Councilmember O’Keefe indicated that Council had not heard any frivolous appeals.  Councilmember Mershon commented that he felt the last three appeals to Council were appeals brought to Council in hopes of getting a different second opinion or second guessing the decision made by the Planning Commission. 

Vice Mayor Herman indicated that it was not a good policy to change the fee due to a perceived motivation.  Increasing the fee would still be limiting access to government. 

Mayor Hartfield commented that appeals to Council provided neighbors/residents a venue when they have different opinions regarding decisions made about improvement projects.  Village Council should provide residents the ability to question governmental decisions.  The appellant’s motivation was not the issue.  The issue was a chance to provide a process to access government. 

Councilmember Mershon made a motion to reduce the fee to make an appeal to Council from $500 to $300.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 30-2011 to reduce the appeal to Council fee from $500 to $300:  Lerner (no); McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (no); Vice Mayor Herman (no); Mayor Hartfield (no).  Motion failed 3-4.  Ordinance No. 30-2011 was not amended. 

Vice Mayor Herman made a motion to reduce the appeal to Council fee from $500 back to $150.  Second by Councilmember Barsky. 

Councilmember Barsky indicated that she understood the need to cover the costs of an appeal, but it did not seem appropriate to put that additional cost burden on the residents. 

Councilmember Mershon indicated that the purpose of an appeal should not be to get seven different people to give an opinion different from the Planning Commission’s decision.  The residents who file an appeal should pay the costs of that appeal. 

Vice Mayor Herman commented that many costs currently applied to applicants did not cover the actual cost of the process.  If the issue was not broke, do not fix it. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 30-2011 to reduce the appeal to Council fee from $500 to $150:  McGowan (no); Mershon (no); O’Keefe (no); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 4-3.  Ordinance No. 30-2011 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 30-2011 as amended:  Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (no); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 30-2011 was approved as amended. 

Ordinance No. 32-11, An Ordinance Providing for the Issuance of Not to Exceed $359,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion building Property Located at 537 Jones Road for Village Purposes was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky 

Discussion:

Councilmember Barsky asked the amount of principal usually paid at the end of the bond year.  Manager Stilwell indicated that historically the Village was paying about $100,000 toward principal. 

Councilmember Mershon questioned if the Village should just pay the balance of the note.  Manager Stilwell indicated that staff had not budgeted funds to pay off the note.  He also indicated that the note was due on December 1, 2011, which left little time to determine funding availability.  He indicated that staff could include that item as part of the 2012 fiscal year.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 32-2011: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Vice Mayor Herman - yes; Mayor Hartfield - yes.  Motion passed (7-0).  Ordinance No. 32-2011 was approved.  

NEW BUSINESS 

Resolution No. 11-52, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky 

No discussion:  

Mayor Hartfield called for a vote to approve Resolution No. 11-52.  Motion carried 7-0.  Resolution No. 11-52 approved. 

Resolution No. 11-53, A Resolution to Award the Contract for Ultra-Violet Disinfection and Air Piping Systems for the Wastewater Treatment Plant and Authorize the Village Manager to Enter into an Agreement for Said Project with Doll-Layman Ltd., Upon Receipt of Funding From the Ohio Water Pollution Control Loan Fund was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky. 

Discussion: 

Councilmember Mershon asked if the Village would still proceed with the project should the loan application be rejected.  Manager Stilwell indicated that with the current aeration leaks and issues with the chlorination process, the Village would need to proceed with the project.  Wastewater Superintendent Holmquist added that the replacement of the air piping system was 100% necessary as the Village was currently in violation of Ohio EPA guidelines. 

Councilmember Mershon asked the likelihood that the loan would not be received.  Village Engineer Turner indicated that he anticipated that the Village would receive the loan, but the process was under a time constraint.  

Councilmember O’Keefe asked about the reliability of the contractor.  Engineer Turner indicated that he had not worked with this contractor previously; however, he called many references, which provided overwhelming recommendations of the firm. 

Mayor Hartfield called for a vote to approve Resolution No. 11-53.  Motion carried 7-0.  Resolution No. 11-53 approved. 

Resolution No. 11-54, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids for the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky. 

Discussion: 

Councilmember Lerner asked the process for residents to view and/or recover lost or stolen bicycles.  She indicated that she tried to retrieve a bicycle that was stolen and had a difficult time getting access to the bicycles.  The issue was resolved, but it was difficult.  Councilmember McGowan indicated that perhaps the Village could provide a day for public inspection.  Manager Stilwell indicated that he had not seen the bicycles and was not aware of any issues or problems accessing items in police custody.  He commented that he was sure that the police chief had done due diligence in securing any lost or stolen property and allowing time for the public to retrieve that property.  

Councilmember Mershon asked if the Village had contacted the individual who was so interested in the Village’s vintage traffic signals or the municipality that was interested in the lights.  Councilmember Mershon suggested delaying the approval of the resolution. Manager Stilwell indicated that staff could contact those individuals and set the auction for a time after the next Council meeting.  This resolution was only asking for permission to sell the lights.  Items could be pulled from the sale should the Village decide to keep them or give them to another municipality. 

Councilmember McGowan moved to remove the Crouse-Hinds vintage traffic signals from sale and the resolution.  Second by Councilmember Mershon. 

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 11-54.  Motion carried 7-0.  Resolution No. 11-54 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 11-54 as amended.  Motion carried 7-0.  Resolution No. 11-54 was approved as amended. 

Ordinance No. 33-11, An Ordinance to Create a Capital Project Fund was introduced and a hearing date recommended for October 19, 2011 by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 33-2011 for the October 19, 2011 Council meeting 

Ordinance No. 34-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses Related to Establishing a Capital Project Fund was introduced and a hearing date recommended for October 19, 2011 by Vice Mayor Herman.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 34-2011 for the October 19, 2011 Council meeting 

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 21, 2011 

Councilmember Barsky made a motion to approve the September 21, 2011 minutes as amended. Second by Councilmember Lerner. Motion carried 7-0. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

Councilmember McGowan reported that the Granville Recreation District scheduled a public hearing for October 12, 2011 to hear public input regarding the building of a recreation center and an outdoor aquatics facility.  Councilmember Barsky commented that the feasibility survey conducted by the Rec District needed to be a broader representative survey.  It was not a scientific survey.  The results of their survey did not represent the community opinion as compared with previous comprehensive plan surveys.  Rec District proposals were going against recommendations made in the comprehensive plan. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner indicated that the Commission was working hard on the fall tree planting program.      

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Councilmember Barsky reported that the Comprehensive Plan Steering Committee would be meeting on October 6th to confirm the direction in which the Committee wanted to take.  The Committee completed their interview process to select an intern to edit the Comprehensive Plan.  The Committee selected Seth Brehm, a graduate student from The Ohio State University.  The Committee hoped to provide Seth with a clear direction on how to proceed with the editing process.  Seth will be working in an office in Village Hall.

Councilmember McGowan commented that he liked the Manager’s weekly newsletters.  He indicated that they were informative in nature. 

Councilmember Barsky asked staff if Jurgen Pape had been in contact regarding an additional member to the Tree Trimming Committee.  Staff indicated that Mr. Pape had been in contact; however, no information had been received regarding the candidate.  Councilmember Barsky indicated that she would contact Mr. Pape. 

ADJOURNMENT (9:15pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Herman.  Motion carried 7-0.  

Council Minutes September 21, 2011

Village of Granville

Council Minutes

September 21, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

Councilmember Barsky made a motion to excuse Councilmembers McGowan and O’Keefe.  Second by Councilmember Lerner.  Motion carried (5-0). 

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda as presented.  Second by Councilmember Barsky.  Motion carried 5-0.                           

CITIZEN COMMENTS (7:33pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 

PUBLIC HEARING

Ordinance No. 30-11, An Ordinance to Amend Section 1305.02 of the Codified Ordinances of the Village of Granville to Amend Zoning Fees

Planner Terry made a presentation regarding the proposed amendments to the zoning fee portion of the Village Code.  The following is a summary of the proposed changes:  

  1. Public Use fees will apply only to new principal structures
  2. Establishing a Public Use fees for commercial and institutional uses
  3. Additional of a fee for Other Structures of a commercial/institutional nature
  4. Additional fee for the Architectural Review Overlay District and the Transportation Corridor Overlay District for processing the application.
  5. Amend Board of Zoning and Building Appeals review fees
    1. Remove the cost of postage and advertising
    2. Lower the fee for residential, commercial and institutional application
    3. Remove the building appeals fee
  6. Amend Plat fees
  7. Add a fee for lot splits of commercial and institutional properties
  8. Reduce the residential fee for minor revisions related to development plan amendments
  9. Add a commercial and institutional fee for minor revisions related to development plan amendments
  10. Remove the fee for the cost of postage for rezoning residential, commercial and institutional applications
  11. Reduce the fee for right-of-way permits
  12. Clarify the fees for temporary signs
  13. Proposed increase in the fee to make an appeal to Council with the fee covering the cost of processing those appeals
  14. Modify the Occupancy Permit
  15. Add a fee to lot split and lot combination applications
  16. Remove the fee for requesting and extension of a zoning permit
  17. Add a fee to cover the costs related to construction inspections of new development projects

Vice Mayor Herman asked the purpose or intent of changing the fee structure.  Planner Terry indicated that the impetus to review and amend the fee structure was in response to comment made by residents and applicants and to update the fee structure to bring it in line with the current Code regulations.  

Vice Mayor Herman questioned what constituted a major revision to a development plan versus a minor revision.  Planner Terry indicated that this fee only applied to Planned Development districts (PUD and PID).  Vice Mayor Herman indicated that he was not interested in making it easy for developers to modify their applications after the approval process was complete.  It would be too easy for something to sneak in that was not appropriate.  Vice Mayor Herman requested that staff provide a definition of what constituted a mayor and minor change.  Possible a tiered structure based of a cost of project threshold.  Councilmember Mershon stated that a development fee would already have been paid and there may not be a dollar figure to attach to a fee structure.  The Planning Commission was responsible for making the decision about what was a mayor or minor change.  Mayor Hartfield commented that a percentage could be attached based on the square footage of the project.  

Vice Mayor Herman commented about the increase in the fee to file an appeal to Council.  He appreciated the Planning Commission’s concerns to cover the true costs of the appeal process; however, he was not in support of limited resident’s access to Council, which he felt increasing the appeal fee would do.  The cost of an appeal should be under $250 or leave the fee at the current $150 level and remove the additional charges for postage and handling.  Councilmember Barsky commented that Village Council needed to maintain an approachability.  Councilmember Lerner stated that increasing the fee to a higher level would be too prohibitive to residents. 

Councilmember Barsky questioned the cost of providing maps.  Planner Terry indicated that the cost for this service could be based on the local copy rate.  

Councilmember Mershon questioned how often a fee was charge for easement encroachment. Was Granville Historical Society charged this fee.  Planner Terry indicated that the Historical Society was not charged the fee as Council provided the easement via an ordinance.  The only instance that Planner Terry could think of was with the addition of balcony service by Brews; however, a special lease arrangement was negotiated so this fee was not charged.  Planner Terry indicated that this fee could be removed. 

Planner Terry explained the addition of the construction inspection fees.  These were added to cover the costs incurred to hire outside inspectors to be on-site for inspections of large developments or additions.  A six percent fee would be charged the applicant up front to cover those costs with any remaining money returned after the completion of the project.  Councilmember Mershon asked how six percent was determined.  Planner Terry indicated that six percent was a standard charge for many municipalities statewide.  This fee would normally only be charged for improvement to commercial or institutional developments.  Manager Stilwell indicated that a qualifier could be added to the schedule that stipulated that this fee would be charged for improvements involving public utilities or roadways.  

Councilmember Lerner asked Planner Terry if she could further look into the previously discussed issue involving erosion and sediment control for properties between one tenth of an acre and one acre.  Council had passed an ordinance exempting these properties from specific regulations.  She would like staff to look into this issue further. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:22pm 

OLD BUSINESS 

Ordinance No. 30-11, An Ordinance to Amend Section 1305.02 of the Codified Ordinances of the Village of Granville to Amend Zoning Fees

Councilmember Lerner moved to continue the public hearing for Ordinance No. 30-11 to the October 5, 2011 Council meeting.  Second by Vice Mayor Herman.  Motion carried 5-0. 

NEW BUSINESS 

Resolution No. 11-51, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember Mershon.

Discussion: 

Manager Stilwell advised Council that language in the resolution was amended to reflect the current county tax budgeting process.  The previous language was based on tax budgeting procedures eliminated several years ago. 

Mayor Hartfield called for a vote to approve Resolution No. 11-51.  Motion carried 5-0.  Resolution No. 11-51 approved. 

Ordinance No. 32-11, An Ordinance Providing for the Issuance of Not to Exceed $359,000 of Notes by the Village of Granville, Ohio, in Anticipation of the Issuance of Bonds for the Purpose of Paying Part of the Cost of Acquiring the Mansion building Property Located at 537 Jones Road for Village Purposes was introduced and a hearing date recommended for October 5, 2011 by Councilmember Barsky.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 32-2011 for the October 5, 2011 Council meeting 

Councilmember Mershon asked staff to provide the anticipated rate for the upcoming notes. 

REVIEW OF MINUTES

Special Scheduled Meeting of August 5, 2011

Councilmember Lerner made a motion to approve the August 5, 2011 minutes. Second by Vice Mayor Herman. Motion carried 5-0.

Regularly Scheduled Meeting of September 7, 2011

Councilmember Barsky made a motion to approve the September 7, 2011 minutes as amended. Second by Vice Mayor Herman. Motion carried 5-0. 

MAYOR’S COURT REPORT – August 

The Mayor’s Court Report for the month of August was presented for review. 

Councilmember Barsky questioned a possible error in the vehicle maintenance report.  In the text report, vehicle maintenance hours were listed at 1,834 whereas on the spreadsheet report, the hours were 183.  Manager Stilwell indicated that the error was typographical and the report would be corrected. 

Councilmember Barsky moved to accept the August Mayor’s Court report.  Second by Councilmember Lerner.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – August 

The Manager’s Report for the month of August was presented for review. 

Councilmember Barsky moved to accept the August Monthly Manager’s Report   Second by Vice Mayor Herman.  Motion carried 5-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

Councilmember Mershon reported that the donor recognition event was scheduled for November 3rd

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

No report.  

Tree & Landscape Commission (Lerner)

Councilmember Lerner indicated that the Commission was working hard on the renovations to Opera House Park.  Tree & Landscape Commission Chair Don Hostetter would be providing Council with an update this evening.  Councilmember Lerner also reported that the Commission was working on the fall tree planting program.  This year the Commission would be planting thirty trees with five trees being planted at the Bryn Du Mansion.  The evergreen tree planted in memory of Buck Sargent was replaced.  Additionally, the Village was currently removing more tree than replanting.  

Don Hostetter advised Council that a new design had been developed to renovate Opera House Park.  The intent was to clean up and improve much of the existing landscape and improve user accessibility.  The Commission would be utilizing the funds donated by the Lifestyle Museum.  He explained that the park was twenty-five years old and in need of renovation.  The Commission divided the renovation into four segments.  They would begin with the east side of the park as it needed the most attention.  They hoped to begin this fall.  Three hemlocks and much of the other landscaping on the east side of the park would be removed.  The new plantings would cost between four and six thousand dollars.  When this work was completed, the Commission would begin on the south exposure, then the west side of the park and end with the renovation of the bell platform.     

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Councilmember Barsky reported on the recent Comprehensive Plan Steering Committee meeting.  She indicated that following the last public hearing, it was determined that the Plan was larger than desired.  The Committee decided to interview and contract with a zoning intern to edit the document.  The Committee welcomed participation by Councilmembers and Township Trustees in the interview process.  The intent was to provide a readable, concise document.  The Committee has held eighteen meetings and completed six revisions of the land use map.  Councilmember Mershon added that it was important to maintain a document that was representative of the community.

Councilmember Mershon questioned the point of the Village including township properties in the Village’s Deer Management program.  He indicated that he had questioned this issue previously.   He suggested that the staff should focus on Village properties only.  Councilmember Mershon questioned the Village’s exposure in providing hunters for township property and the extra effort expended by Village staff. Manager Stilwell indicated that the overall effort was to remove deer and properties in close proximity to the Village could help with that effort.  Clerk Prasher indicated that the Township had been participating in the program since 2008 at the request of the Township Fiscal Officer and Trustees.  Township residents request to be part of the program as they did not know any hunters.  Denison offered their township property contingent that it was part of the Village program.  Previous Village staff felt the collaborative effort would be beneficial in providing relief to the residents and the program’s success.  Manager Stilwell indicated that he would check on the Village’s exposure and review the township locations 

OTHER STAFF MATTERS 

Cherry Valley Interchange 

Planner Terry provided Council with an update regarding the options available and the cost of those options regarding the construction of the proposed Cherry Valley Road Interchange. 

Lighting 

The twelve foot acorn lights would cost the Village an additional $140,000.  Costs associated with those decorative poles could be funded through a Transportation Enhancement grant.  Council agreed with the recommendation to use a combination of the low mast and decorative lighting. 

Landscape Treatment

Planner Terry indicated that planting street trees along both sides of the northern roadway would not add any additional costs to the project.  Council indicated their support for the recommendation of the Village planting street trees along the roadway as funding was available. 

Traffic Signal Poles 

Planner Terry indicated that the decorative traffic signal pole would cost an additional $60,000.  As the cost of the upgrade was minimal, Council recommended not touse the more decorative traffic pole. 

Bridge Fence /Railing

Planner Terry indicated that the upgrade of the more decorative fence would only cost an additional $26,500.  Council recommended the upgraded fencing. 

Planner Terry indicated that the total cost for all of the decorative upgrades would be an additional $226,500.  ODOT would bid this portion of the package as a decorative alternate and Council would have an opportunity to choose not to proceed with these upgrades later in the process.  Council supported advising ODOT of their support for these upgrades

ADJOURNMENT (8:55 pm)

Vice Mayor Herman made a motion to adjourn.  Second by Councilmember Mershon.  Motion carried 5-0. 

 

Council Minutes September 7, 2011

Village of Granville

Council Minutes

September 7, 2011

 

CALL TO ORDER (by Vice Mayor Herman at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, Mershon, O’Keefe, Vice Mayor Herman, Law Director Crites and Village Manager Stilwell.  

Councilmember O’Keefe made a motion to excuse Mayor Hartfield and Councilmembers Barsky and McGowan.  Second by Councilmember Lerner.  Motion carried (4-0). 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Second by Councilmember Lerner.  Motion carried 4-0.                           

CITIZEN COMMENTS (7:31pm)

As no one appeared to speak, Vice Mayor Herman closed Citizen Comments at 7:32pm. 

PRESENTATION

Vice Mayor Herman gave the Oath of Office to five new part-time and reserve officers.  He welcomed them to the Village staff. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS 

Resolution No. 11-49, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Mershon. 

Discussion: 

Councilmember O’Keefe asked if these chemicals were for the public drinking water.  Manager Stilwell responded in the affirmative.  He indicated that these chemicals (lime) were for softening Village water and were purchased annually.  

Vice Mayor Herman called for a vote to approve Resolution No. 11-49.  Motion carried 4-0.  Resolution No. 11-49 approved.

Resolution No. 11-50, A Resolution to Authorize the Village Manager to Advertise for Bids for the Installation of an Ultra-Violet Disinfection System and Air Piping Replacement System was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Lerner asked if this ultra-violet process could be used at the Water Treatment Plant instead of the lime chemicals.  Village Manager Stilwell indicated that the lime was used at the water plant for softening the water, setting the final PH level and polishing the final state of the purification process.  He indicated that he had only known of UV systems being used in wastewater plants, but indicated that he would look into using this type of system for the water plant. 

Councilmember O’Keefe indicated that the ultra-violet process appeared to be less expensive.  Manager Stilwell indicated that he was not sure if the process would cost less.  He stated that the wastewater process needed additional bacteriological cleaning that the UV process provided.  Water purification had several factors that could impact the type of purification process used including whether a water plant used surface water or ground water sources. 

Vice Mayor Herman called for a vote to approve Resolution No. 11-50.   Motion carried 4-0.  Resolution No. 11-50 approved.

Ordinance No. 30-11, An Ordinance to Amend Section 1305.02 of the Codified Ordinances of the Village of Granville to Amend Zoning Fees was introduced and a hearing date recommended for September 21, 2011 by Councilmember Lerner.  Second by Councilmember O’Keefe. 

Vice Mayor Herman scheduled a public hearing for Ordinance No. 30-2011 for the September 21, 2011 Council meeting 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of August 17, 2011 

Councilmember Mershon made a motion to approve the August 17, 2011 minutes. Second by Councilmember Lerner. Motion carried 4-0. 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

Councilmember Mershon reported that the Foundation recently held a planning meeting.  The Foundation considered the long-term operation, the grant process and made an additional grant appropriation that was held over from spring.  The grant application process would begin in December. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

Councilmember O’Keefe reported that a deck, walkway, two additions and a sign in the TCOD were approved.  A variance to thirty-two square feet for a sign was also granted to provide for greater visibility for a temporary sign.  Planner Terry added that this sign was a temporary, real estate sign and not covered by the provisions of the TCOD.  Councilmember Mershon asked if all of the properties on Westgate Drive were covered by the TCOD.  Planner Terry responded in the affirmative.    

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe reported the results of the Comprehensive Plan Steering Committee public hearing.  She indicated that there were issues around the types of housing and density discussed in the plan.  The current plan was overly large. The Committee will meet again on September 15th.  It was suggested at the last meeting to try to mesh the existing plan into the 1998 Comprehensive Plan.  Each Committee member was asked to identify areas of the current plan that could be incorporated into the 1998 plan. 

Granville Recreation District  (McGowan)

No report.  

Tree & Landscape Commission (Lerner)

No report.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

There were no other council matters. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that he was making an adjustment to the agenda and adding a section for additional staff issues. 

TCOD Zoning Changes 

Manager Stilwell indicated that there are four players that must deal with the issues involved with the TCOD portion of the code, the applicant, staff, Planning Commission and Council.  Adjustments need to be made to the code to eliminate confusion and facilitate moving the process forward. 

Planner Terry provided Council with a map showing the areas covered by the TCOD.  The TCOD code is difficult to administer and interpret due to conflicting language with the underlying zoning districts.  

Councilmember Mershon asked if there were areas in the TCOD that were used differently than the underlying zoning.  Were there residential areas in the TCOD or commercial areas where taking away the TCOD overlay would be problematic?   Planner Terry indicated that there could be a few specific locations where removing the TCOD could leave the underlying zoning weaker; however, any issue could be resolved. 

Councilmember Mershon suggested staff look at the underlying requirements for all signs in all districts at some point in the future to make the code more useable and predictable for business owners.  

Vice Mayor Herman asked that staff provide examples and pictures of proposed changes so Council can more easily understand the impact of any changes.  He also asked that any changes to the code minimize the need for variances.  Councilmember O’Keefe asked that the code be made more predictable. 

Manager Stilwell indicated that he hoped that code could be improved to harmonize the working condition between the Planning Commission and Village Council. 

Cherry Valley Interchange 

Planner Terry advised Council that ODOT had contacted the Village seeking decisions regarding various treatments associated with the proposed Cherry Valley interchange.  ODOT provided the standard options available; however, any additional costs associated with improvements to these options would be at Village cost.  Newark would also be making similar choices for the area south of the intersection.  Staff met with Newark and they are willing to work with Granville to maintain similar design features.  The following items need Council review:

  • Lighting
  • Landscaping treatment
  • Traffic signal poles
  • Bridge railing next to multi-use path
  • Bridge parapet wall treatment 

Lighting

ODOT’s standard lighting features was a low mast pole – 36 foot pole costing $410,000.  The optional decorative poles were 12 foot pole costing $280,000.  Upgrade costs associated with the decorative poles may be fundable through a Transportation Enhancement grant program.  Staff recommended combining option one and two, which would allow for the residential style light fixture along the roadway leading north toward Newark-Granville Road with the larger poles used for the main interchange area.  Council agreed with the recommendation to use a combination of the low mast and decorative lighting. 

Landscape Treatment

Planner Terry indicated that any landscape treatment would need to follow ODOT guidelines with the Village being responsible for all maintenance.  This project could also be eligible for Transportation Enhancement funding.  ODOT’s landscape design provides $40,000 for the project.  Staff recommended the Village being totaling responsible for all landscape treatments.  Staff recommended planting street trees along both sides of the northern roadway.  

Councilmember Lerner asked if a noise barrier was required adjacent to Welsh Hills School.  Planner Terry indicated that no noise barrier was required.  ODOT would install a chain link fence. 

Councilmember Mershon asked if the Village could add landscaping at a later date, should the Garden Club want to add wildflowers or daffodils.  The Village might want to identify other options possible for the future.  Planner Terry indicated in the affirmative as long as any planting met with ODOT requirements.  Council indicated their support for the recommendation of the Village planting street trees along the roadway as funding was available. 

Traffic Signal Poles 

Planner Terry provided Council with a photograph of the standard ODOT black traffic signal poles with mast arms, which staff also recommended. 

Councilmember Lerner asked if there was an alternate traffic light pole system using wires.  She would prefer a pole that was more decorative.  Planner Terry indicated that there was a decorative pole that was used with round-about construction.  She was not aware of the upgrade charge, but would ask for information regarding the cost and design style.  

Councilmember O’Keefe commented that she was still in support of a round-about as they were less expense and safer.  She did ask if the traffic signals at the intersections would be on flash after midnight.  Manager Stilwell indicated that staff would ask ODOT what options were available including if triggers could be utilized. 

Bridge Fence /Railing

Planner Terry indicated that ODOT was proposing a vinyl coated black chain link fence along the pathway portion of the bridge, which was staff’s recommendation.  Council concurred with staff’s recommendation. 

Bridge Parapet Wall 

ODOT was also proposing that the concrete bridge walls be a natural color stamped wall, which was also staff’s recommendation.  Council concurred with staff’s recommendation. 

Planner Terry indicated that ODOT needed confirmation of Council’s selections by September 30, 2011.  Manager Stilwell indicated that staff would clarify the costs of any upgrades Council discussed and provide the information at Council’s next meeting. 

Newsletters 

Manager Stilwell indicated that the weekly newsletters were his process for keeping Council informed.  These newsletters were provided to Council, media sources and any additional individuals who requested copies.  Council will receive the newsletters via email every Friday and a copy of each newsletter in their Council packets.  

Manager Stilwell reviewed the September 2nd newsletter highlighting trash pick-up, the candidate open house at Denison University on September 21st hosted by the Granville Area Chamber of Commerce and the proposed mid-Ohio Porsche club car show event tentatively scheduled in the Village of July 28, 2012.  This event would close blocks of East Broadway from 6:00am until 4:00pm with over 500 Porsche owners participating inthe event.   Vice Mayor Herman commented that Porsches were notorious for oil leaks.  The Village should make sure that the group sponsor was responsible for cleaning any leaks.  Councilmember Lerner asked staff’s recommendation for this event.  Manager Stilwell indicated that as the Chamber was in support and the event would cause only minor inconveniences to Village residents, he was supportive of the event.  The financial benefit to the community as well as the donation made by the group to the cancer society were very positive aspects of the event.

ADJOURNMENT (9:21pm)

Councilmember O’Keefe motioned to adjourn.  Second by Councilmember Lerner.  Motion carried 4-0. 

Council Mintues August 17, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 17, 2011

 

CALL TO ORDER (by Councilmember McGowan at 7:34pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, O’Keefe, and Manager Stilwell. 

Councilmember Barsky made a motion to excuse Mayor Hartfield, Vice Mayor Herman and Councilmember Mershon.  Second by Councilmember Lerner.  Motion carried (4-0). 

The minutes reflect that Councilmember Mershon arrived at 7:44pm.  Assistant Law Director King arrived at 7:58pm. 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (4-0).    

CITIZEN COMMENTS (7:35pm)  

As no one appeared to speak, Councilmember McGowan closed Citizen Comments at 7:35pm. 

PUBLIC HEARING 

Ordinance No, 31-11, An Ordinance to Amend Ordinance No. 22-10 for Adjustments of the Annual Budget for the Fiscal Year 2011 and to Revise Sums for Operating Expenses for the Extension of the South Main Street Waterline 

As no one appeared to speak, Councilmember McGowan closed the Public Hearing at 7:36pm. 

OLD BUSINESS 

Ordinance No, 31-11, An Ordinance to Amend Ordinance No. 22-10 for Adjustments of the Annual Budget for the Fiscal Year 2011 and to Revise Sums for Operating Expenses for the Extension of the South Main Street Waterline was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion:

Manager Stilwell advised Council that the cost of this extension was appropriated in the 2010 budget.  This legislation was just re-appropriating the amount for the 2011 budget.  

Councilmember McGowan asked if the appropriation was less this year than last year.  Manager Stilwell indicated that he was unsure of the amount of last year’s appropriation.  

Councilmember McGowan called for a roll call vote to approve Ordinance No. 31-2011: Barsky – yes; Lerner – yes; McGowan – yes; O’Keefe – yes.  Motion passed (4-0).  Ordinance No. 31-2011 was approved.  

NEW BUSINESS 

Resolution No. 2011-47, A Resolution to Award the Contract for the Extension of the South Main Street Waterline to Precise Boring of Ohio, LLC, as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

Discussion

Manager Stilwell advised Council that the annexation agreement between Metropolitan Partners and the Village required that installation of this waterline.  He indicated that Engineer Turner was available to answer any of Council’s questions. 

Councilmember Barsky asked if the directional boring process would be used for the entire project and why the cost of the project was so low.  Engineer Turner indicated that the project was bid as using directional boring for sixty percent of the project, primarily under Raccoon Creek, while the rest of the project was bid as open cut.  However, Precise Boring, the low bidder, bid the entire project using the directional boring process.  This bidder was an experienced contractor who Engineer Turner had worked with previously.  

Councilmember Barsky asked if this contractor had a history of cost overruns.  Engineer Turner indicated that he called several companies, who had used this contractor, and found no one who had an issue with problems or cost overruns.  Engineer Turner indicated that boring in under Raccoon Creek could have some unexpected difficulties.  However, when the pedestrian bridge was built and six to seven borings were done, the results showed the area to be fairly rock free. 

Councilmember Barsky asked how for the waterline would be extended and if other properties would use the boring method.  Engineer Turner indicated that the waterline would be extended under Raccoon Creek, south along South Main Street to the southern edge of the Village service department property, seventy feet across the service department property.  Metropolitan Partners would then extend the line through their property. 

Councilmember O’Keefe questioned whether the boring process was generally a more expensive means of installing lines.  Engineer Turner indicated that previously, using the boring method was more costly.  However, improvements in technology reduced the costs.

Councilmember Barsky asked if the contractor would be forced to open cut for some reason would there be additional costs.  Engineer Turner indicated that the work must be completed at the bid price.  But should there be any cost overruns due to hitting rock; those costs must first be approved.  

Vote to approve Resolution No. 2011-47.  Motion carried (5-0).  Resolution No. 2011-47 was adopted. 

Resolution No. 2011-48, A Resolution to Update Fees Charged by the Village of Document Copies, Tapes and CDs Sold to the Public was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Barsky.

Discussion

Councilmember Barsky asked if the changes were from a per document price to a per page price.  Clerk Prasher responded in the affirmative. 

Vote to approve Resolution No. 2011-48.  Motion carried (5-0).  Resolution No. 2011-48 was adopted. 

REVIEW OF MINUTES  

Special Scheduled Meeting of June 29, 2011 

Councilmember Barsky made a motion to approve the June 29, 2011 minutes as amended. Second by Councilmember O’Keefe.  Motion carried 5-0.

Regularly Scheduled Meeting of August 3, 2011 

Councilmember O’Keefe made a motion to approve the August 3, 2011 minutes. Second by Councilmember Barsky. Motion carried 5-0.

Special Scheduled Meeting of August 5, 2011 

As a quorum of Council present at the August 5th special Council meeting was not present at this meeting, the minutes will be held over to the September 7th meeting. 

MAYOR’S COURT REPORT – June 

The Mayor’s Court Report for the month of June was presented for review. 

Councilmember Barsky moved to accept the June Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 5-0.

Councilmember McGowan instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – June 

The Manager’s Report for the month of June was presented for review. 

Councilmember O’Keefe questioned the increasing number of school related unsecured building checks.  Councilmember Barsky commented that Village discussions with the various schools had not been effective in reducing the number of incidents.  Manager Stilwell indicated that he was in discussions with Chief Mason regarding a solution.  Councilmember Lerner suggested that the Village provide each school with information regarding which doors were being left unlocked to help the schools determine who might be responsible.  

Councilmember Mershon indicated that he had previously requested that the Manager’s Report be provided electronically to Council.  Manager Stilwell indicated that he would like Council’s feedback on the value of the current report or any other information they would like to see reflected in the report.  Councilmembers Barsky and O’Keefe requested the Manager’s Report be provided in hard copy form. 

Councilmember Barsky moved to accept the June Monthly Manager’s Report   Second by Councilmember O’Keefe.  Motion carried 5-0. 

Councilmember McGowan instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS     

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report. 

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation would be meeting later that week. 

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that two sign applications were approved by the Commission for the Bryn Du Mansion.  It was questioned whether two signs were necessary.  The Bryn Du Commission determined that two signs would provide the best visibility.

Councilmember McGowan suggested that the Village Planner recommend changes to the sign code in order to streamline the code and bring clarity to the code language. 

Councilmember Barsky questioned the Planning Commission’s ability to increase the TCOD sign code regulations.  The minutes read as if the Commission were changing the requirements. Assistant Law Director King indicated that he would review the minutes and advise Council 

Manager Stilwell indicated that the current code was very disjunctive.  His intent was to review the code and recommend appropriate changes that would bring clarity to the code, make the code more readable for all and provide consistency for all residents regarding code implementation.  

Councilmember O’Keefe commented that all sign applications in the TCOD request variances.  She indicated that properties in the various TCOD districts were vastly different.  Manager Stilwell indicated that there was a problem with the TCOD sign code regulations.  Every zoning district has different sign regulations, but when the TCOD code was applied in addition that seems to add confusion to the process.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky indicated that the P & Z Committee needed to hold a meeting soon.  The Comprehensive Plan Steering Committee was holding a public hearing on Thursday, September 1st at 7:00pm at the Granville Intermediate School for residents to review the newly redrafted Comprehensive Plan. 

Granville Recreation District – (McGowan)

Councilmember McGowan indicated that the Rec District was in the process of registering for fall programs.  The Rec District also received a request to restrict activities one evening per week with Wednesday evening being the suggested evening.  

Tree & Landscape Commission - (Lerner)

Councilmember Lerner indicated that the Commission was in the process of finalizing their plans for Opera House Park.  The Commission was excited about the project.  They were exploring possible funding options and the costs for the project.  This project could be eligible for grant funding as the park may have been designed by a historic architect. 

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS  

Councilmember Lerner asked about recycling on East Broadway since the recycling can was moved adjacent to the trash can.  Clerk Prasher indicated that trash was still being placed in the recycling bin.  Service Director Hopkins was working on alternative solutions to enhance recycling. 

Councilmember O’Keefe expressed concern about the expansion of the café seating areas on East Broadway and the installation of the large planters in front of Bella.  Manager Stilwell indicated that the large planters were permitted as part of the resolution approval process.  He indicated that he would review the resolution regarding the expansion of the seating areas.

ADJOURNMENT (8:23pm) 

Councilmember O’Keefe moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 5-0. Meeting adjourned.

 

Council Minutes August 3, 2011

Village of Granville

Council Minutes

August 3, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

APPROVAL OF ABSENT COUNCILMEMBER

Councilmember O’Keefe moved to excuse Councilmember Barsky.  Second by Councilmember Lerner.  Motion carried 6-0.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried 6-0.                           

CITIZEN COMMENTS (7:33pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 

PRESENTATION

Mayor Hartfield gave the Oath of Office to Manager Stilwell.  She welcomed Steve and his wife, Sally, to the community and stated that they are thankful to have them there. 

PUBLIC HEARING (7:35pm) 

Ordinance No. 29-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments to the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 29-11 at 7:35pm.    

OLD BUSINESS 

Ordinance No. 29-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments to the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion: 

Councilmember McGowan questioned if this ordinance would change the terms of payment when a person was in an accident that damaged Village property.  He wondered if returned funds would go into the general fund.  Manager Stilwell indicated that most insurance carriers handle costs associated with an accident and any returned funds were directed to the general fund.  Manager Stilwell stated that the light hit on State Route 16 and Cherry Valley Road was covered by the Village insurance as the driver of the vehicle was not identified.  

Councilmember O’Keefe asked about the digging taking place on Newark-Granville Road.  Manager Stilwell stated that the Village was grinding strips to give sufficient depth for repaving and doing pothole work.  He stated that he would look into this matter and get back to Council.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 29-2011:  Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 29-2011 was approved. 

NEW BUSINESS 

Ordinance No. 30-11, An Ordinance to Permit the Demolition of a Wooden Garage with Attached Shed at 425 North Granger Street was introduced and moved for approval by Councilmember Mershon.  Second by Vice Mayor Herman.

Discussion: 

Councilmember Mershon indicated that there was a revision to the statute to change demolition requests such as these from an ordinance to a resolution.  He stated that this change would not delay the applicant and as the application was already reviewed by the Planning Commission and residents were given an opportunity to oppose the application, the Village Council should not delay the process any further. 

Council discussed that there could be times when an ordinance was more appropriate than the use of a resolution for demolition requests.  Mayor Hartfield indicated that Council could still request passage by ordinance in lieu of a Resolution.  Law Director Crites indicated that if Council felt more time for approval was needed then provided by a resolution, Council could table the resolution.  

Councilmember Mershon made a motion to amend Ordinance No. 30-2011 to be changed to Resolution No. 2011-46 and word “ordained” in the third (3rd) paragraph be replaced with the word “resolved.”  Second by Vice Mayor Herman.    

Mayor Hartfield called for a roll call vote to amend Ordinance No. 29-2011 to Resolution 2011-46:  McGowan (yes); Mershon (yes); O’Keefe (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 29-2011 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2011-46 as amended. Motion passed 6-0.  Resolution No. 2011-46 was approved as amended.

Ordinance No. 31-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses for the Extension of the South Main Street Waterline was introduced and a hearing date recommended for August 17, 2011 by Vice Mayor Herman.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 31-2011 for the August 17, 2011 Council meeting 

Resolution No. 11-38, A Resolution To Award the Contract for the South Main Street Stand-By Pump and Authorize the Village Manager to Enter into an Agreement for Said Project was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion: 

Councilmember O’Keefe asked what the base bid entailed.  Mayor Hatfield indicated that the base bid did not include any extra costs.  

Vice Mayor Herman noted that he had some concerns with the bid qualification information submitted by Bird & Bull.  He indicated that there was a “certain sloppiness” that concerned him, especially after recent issues.  Manager Stilwell indicated that he could get a representative from Bird & Bull to address Council about these matters.  Council indicated that Engineer Jerry Turner of Bird & Bull recently met with Council and an additional meeting would not be necessary.  Mayor Hartfield asked that Bird & Bull be questioned about the bid submitted and what the description “experienced documentation” means.

Councilmember O’Keefe stated that one company profile mentioned a certificate of compliance.  She questioned if a company profile and experience documentation was sufficient information to select a bid recipient.  Councilmember Mershon stated that further information such as the insurance and certificate of compliance were required for the contract and not part of the bidding process.  He added that was also unsure what the difference was between a certificate of compliance and experienced documentation.  

Mayor Hartfield called for a vote to approve Resolution No. 11-38.   Motion carried 6-0.  Resolution No. 11-38 approved.

Resolution No. 11-44, A Resolution of Appreciation to the Members of the Charter Review Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion:

Vice Mayor Herman requested that copies of the resolution be sent to the members of the committee.  He also made a friendly amendment to correct the spelling of Dan Bellman’s name in the Resolution (Where As section). 

Mayor Hartfield called for a vote to approve Resolution No. 11-44.   Motion carried 6-0.  Resolution No. 11-44 approved.

Resolution No. 11-45, A Resolution to Authorize the Village Manager to Enter into an Agreement with Red Oak Consulting to Conduct a Water and Rate Survey. 

Discussion: 

Vice Mayor Herman stated that he does not have a problem with the rationale of this resolution.  He questioned if the cost for training sessions at $3,200 should be applied.  He indicated that software options were great, but if the user was not trained in using the software, it was essentially useless.  He questioned if the additional training should be applied to the overall cost.  Manager Stilwell agreed that the use of the program model would be useless if staff was not trained to use it.  

Councilmember Mershon indicated that he questioned the final cost of the proposal, was it $8,000 or $14,200?  Mayor Hartfield stated that she thought the cost would not exceed $8,000.  Councilmember Mershon clarified that the $8,000 was the base cost with additional options offered.  Manager Stilwell stated that there was some training included in the initial $8,000 proposal including a user manual.  Manager Stilwell stated that he was not part of the review process for this bid.  He indicated that Acting Village Manager Feldman stated the $8,000 level was determined after a review of funds available in the water fund.  He added that he would work with the consulting firm to keep costs at the $8,000 level and ensure sufficient training would be included to use this model.  Manager Stilwell indicated any additional cost increases would be brought back to Council for approval.  Council indicated their approval for this process. 

Councilmember O’Keefe asked when the survey would begin.  Manager Stilwell indicated as soon as possible.  Councilmember O’Keefe stated that the consulting firm would be addressing the inequality in rates.  Council discussed an email sent by Councilmember Lerner regarding a resident that contacted her about residents who pay for water and not sewer services.  Councilmember Mershon indicated that there were residents who only have water service and no sewer service.  Manager Stilwell stated that billing rates are based on the amount of water used. There were approximately 1500 water and sewer customers.  Councilmember Lerner asked if there were any red flags with residents that pay low amounts.  Manager Stilwell stated that the current system did not have red flag indicators that identify rate variations.  Manager Stilwell stated that the water department tries to reconcile differences in water pumped versus water billed. Councilmember McGowan questioned if the resident, who contacted Councilmember Lerner, could have a broken water meter.  Manager Stilwell indicated that if a specific address could be provided, staff would be happy to determine if there was a problem. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of July 20, 2011 

Councilmember O’Keefe made a motion to approve the July 20, 2011 minutes as amended. Second by Councilmember Barsky. Motion carried 6-0. 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

No report.

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

Councilmember O’Keefe reported that Metropolitan Partners had a tenant for two-thirds of the Shurtz building, Verizon.  She stated that two signs were approved that required variances with one sign proposed for the roof and the other being a monument sign.  Councilmember O’Keefe stated that the signage was approved with stipulations that any lighting to be turned off at 11:00pm.  The Planning Commission decreased the original size of the signage requested.  Councilmember McGowan questioned why signage for a roof was approved as this appears to be a billboard for the entrance into Granville.  Councilmember McGowan stated that the Village did not allow this much signage for Bob Evans and Ross’ Granville Market.  He stated that they need to treat people fairly and equally.  Vice Mayor Herman stated that the language in the minutes appeared to indicate that all signs in this zoning district could be changed.  Vice Mayor Herman stated that Mr. Johnson’s motion states that the square footage for all signs in the zoning district should be changed.  Manager Stilwell stated that he would need to talk with the Planner Terry regarding this matter.  Councilmember Mershon agreed that the signage required multiple variances.  He stated that one of the variances was due to the TCOD requirements.  He added that Village staff and the Planning Commission have chafed at TCOD requirements indicating that they were unduly restrictive. Councilmember Mershon questioned if the TCOD requirements should be reviewed and possibly changed.  Councilmember McGowan stated that the Village spent a lot of time with the Village Gateway District code because as this area was a gateway for the community.  He asked how these requirements could have changed in one hour.  Mayor Hartfield stated that the provisions for signs in the Village Gateway District were copied from the Suburban Business District.  She indicated that this same sign code language was used for Bob Evans and Arby's.  Law Director Crites indicated that he would contact Planner Terry checking the appeal process regulations and reviewing the minutes from the Planning Commission meeting.  Councilmember McGowan indicated that it appeared that a majority of Council would like to see this sign approval addressed.     

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

Councilmember O’Keefe indicated that a public hearing to review the Comprehensive Plan would be held on September 1, 2011. 

Granville Recreation District  (McGowan)

No report.  

Tree & Landscape Commission (Lerner)

No report.    

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Councilmember Mershon indicated that for the last year the Village had not been updating the ordinances, minutes, and resolutions on the website since June, 2010.  He requested that this information be updated. 

Mayor Hartfield stated that there were four seats up for election this fall.  She indicated that the filing deadline was August 10, 2011.  She asked that any Councilmember running for re-election should advise the media.  Councilmember O’Keefe indicated hat she had taken out a petition.  Vice Mayor Herman stated that running for re-election was a family decision and appreciated Mayor Hartsfield’s request.  Councilmember Mershon stated that hopefully incumbents and others would seek a spot on Village Council. 

ADJOURNMENT (8:10pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried 6-0. 

Council Minutes July 20, 2011

Village of Granville

Council Minutes

July 20, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Feldman. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Herman.  Motion carried 7-0. 

CITIZEN COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm. 

PRESENTATION

Mayor Hartfield gave the Oath of Office to four new dispatchers.  She welcomed them to the Village staff. 

PUBLIC HEARING (7:35pm)

Ordinance No. 15-11, An Ordinance to Amend Section 2.02 of the Village Charter to Eliminate the Specific Time Requirement for Council Candidates to File Their Nominating Petitions with the Licking County Board of Elections Prior   to the General Election from Seventy-Five Days to a Date Specified by the Board of Elections

Ordinance No. 16-11, An Ordinance to Amend Section 2.03 of the Village Charter to Change the Residential Time Requirement for Council Candidates to Reside Within the Municipality from Six Months to One Year Prior to the Filing of Their Nominating Petitions with the Licking County Board of Elections 

Ordinance No. 17-11, An Ordinance to Amend Section 2.06 of the Village Charter to Change the Time Requirement to Fill Any Vacancy in the Office of Council Member from Thirty Days to Forty-five Days

Ordinance No. 19-11, An Ordinance to Amend Section 2.10 of the Village Charter to Permit Alternate Methods of Service in Which Council Members May be Notified of Special Council Meetings by Allowing Notice Via Electronic Means or by Leaving a Physical Copy at the Council Member’s Usual Place of Residence in Addition to Personal Service

Ordinance No. 21-11, An Ordinance to Amend Section 3.06 of the Village Charter Requiring the Publication of Notices and Ordinances in a Prompt Manner That Best Ensures the Widest Distribution of Information Throughout the Community and Further Narrowing the Method in Which Publication Goals May be Met 

Ordinance No. 22-11, An Ordinance to Amend Section 3.08 of the Village Charter to Reduce the Total Number of Valid Signatures Required for Initiative and Referendum Petitions from Fifteen Percent to Ten Percent of the Number of Municipal Electors Who Voted for the Office of Governor at the Last Gubernatorial Election 

Ordinance No. 25-11, An Ordinance to Amend Section 8.01 of the Village Charter Requiring All Five Members of the Planning Commission to Serve as Electors, Eliminating the Requirement of One Elector to Also Serve as a Member of the Board of Education and Requiring Either a Member of Council or the Village Manager to Serve as an Ex-Officio Member of the Planning Commission 

Jeff Brown, Superintendent of Granville Exempted Village Schools, requested that Council not remove the Board of Education member from the Planning Commission.  He provided Council with a memo outlining the importance of the school district and Village maintaining a connection regarding planning issues.  Superintendent Brown acknowledged that the Board has not appointed a district representative for the past several years.  He indicated that the Board has discussed this issue and intends to be more pro-active in the future.  Superintendent Brown reiterated the importance of the school district’s participation in Village planning issues. 

Councilmember O’Keefe asked if Superintendent Brown could provide examples of items that would be critical to the school district.  Superintendent Brown indicated that subdivision development would be a prime example of a planning decision that would have a direct impact on the school district.  Councilmember Barsky indicated that the greatest impact from potential development was outside of the Village, in Township areas. 

Vice Mayor Herman asked what changes would be made to ensure that the district’s Planning Commission representative was appointed in a timely manner.  Superintendent Brown indicated that the Board was working toward making sure that the position was filed.  Councilmember Barsky indicated that it was critical for the position to be filled as without that member, the Planning Commission was often unable to maintain a quorum.  Vice Mayor Herman indicated that the Board of Education was the only community organization that had a member on either the Planning Commission or BZBA. 

Mayor Hartfield commented that the Board of Education cannot control or dictate how their representative would vote on issues.  Their representative had the ability to vote and make decisions independently based on information provided to the Planning Commission. 

Councilmember Mershon requested the history of the Board of Education representative on the Planning Commission and any correspondence that was available regarding that issue.  Acting Manager Feldman explained the history of this position from information he had researched.  The Board of Education representation was established by Charter in 1989.  In 2001, the Charter Review Commission recommended that both the Board of Education representative and the Council representative be non-voting, ex-officio members.  The reasons stated for taking away the voting power of the school representative was that no special interest should be given a specific seat.  The interests of the Board of Education may differ from the Village and the school representative may favor development having the greatest financial benefit for the schools.  The school superintendent, at that time, wrote a letter opposing that change.  Council amended the ordinance to place it on the ballot to create an appointed representative by joint agreement of the Board of Education and Council.  The ordinance was defeated. 

Ordinance No. 26-11, An Ordinance to Amend Section 9.04 of the Village Charter Requiring All Candidates for Council to be Eligible to Vote in the Primary Election and Permitting any Elector to Sign a Petition for More than One Council Member and Further Changing the Time Requirement to do so from Seventy-Five Days to a Date Established by the Board of Elections 

Ordinance No. 27-11, An Ordinance to Amend Section 10.01 of the Village Charter and Amending the Word “An” to “And” 

Ordinance No. 28-11, An Ordinance to Amend Section 10.11 of the Village Charter to Establish a Date for Council to Appoint a Charter Review Commission and a Date for the Charter Review Commission’s Report of Recommendations for Amendments to be Presented to Council

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 7:53pm.   

OLD BUSINESS

Ordinance No. 15-11, An Ordinance to Amend Section 2.02 of the Village

Charter to Eliminate the Specific Time Requirement for Council Candidates to  

File Their Nominating Petitions with the Licking County Board of Elections Prior  

to the General Election from Seventy-Five Days to a Date Specified by the  

Board of Elections was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember McGowan.

Discussion: 

Councilmember Mershon moved to amend Ordinance No. 15-11 to add “And to Declare an Emergency” to the title of the ordinance and in Section 2 replace the bolded word “on” with “not later than.”  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 15-2011:  Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 15-2011 was amended.

Councilmember Mershon moved for the adoption of the emergency provision for Ordinance No. 15-2011.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2011 as an emergency measure:  Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 15-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2011 as amended with an emergency measure:  McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 15-2011 was approved as amended and passed as an emergency measure. 

Ordinance No. 16-11, An Ordinance to Amend Section 2.03 of the Village Charter to Change the Residential Time Requirement for Council Candidates to Reside Within the Municipality from Six Months to One Year Prior to the Filing of Their Nominating Petitions with the Licking County Board of Elections was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Discussion: 

Councilmember McGowan indicated that he was not supportive of extending the residency requirement from six months to one year.  The requirement, as written, could result in someone being unable to run for office until they had lived in the Village for fifteen months.  Councilmember O’Keefe indicated that she felt one year was not too long of a period for a new resident to live in the Village and become familiar with Granville prior to running for an office. Councilmember Mershon indicated that he did not see a benefit to change the residency requirement for the Village.  Councilmember Lerner commented that an additional three months would not create an undo hardship for a resident interested in participating in Village government. 

Councilmember O’Keefe moved to amend Ordinance No. 16-11 to add “And to Declare an Emergency” to the title of the ordinance.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 16-2011:  Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0. Ordinance No. 16-2011 was amended.

Councilmember Mershon moved for the adoption of the emergency provision for Ordinance No. 16-2011.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2011 as an emergency measure: O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (no); Mershon (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 16-2011 passed as an emergency measure.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2011 as amended with an emergency measure:  Barsky (yes); Lerner (yes); McGowan (no); Mershon (no); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 5-2.  Ordinance No. 16-2011 was approved as amended and passed as an emergency measure

Ordinance No. 17-11, An Ordinance to Amend Section 2.06 of the Village Charter to Change the Time Requirement to Fill Any Vacancy in the Office of a Council Member from Thirty Days to Forty-five Days was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Herman. 

Discussion: 

Councilmember Mershon moved to amend Ordinance No. 17-11 to add “And to Declare an Emergency” to the title of the ordinance.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 17-2011:  Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 17-2011 was amended.

Councilmember Mershon moved for the adoption of the emergency provision for Ordinance No. 17-2011.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 17-2011 as an emergency measure:  McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 17-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 17-2011 as amended with an emergency measure:  Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 17-2011 was approved as amended and passed as an emergency measure. 

Ordinance No. 19-11, An Ordinance to Amend Section 2.10 of the Village Charter to Permit Alternate Methods of Service in Which Council Members May be Notified of Special Council Meetings by Allowing Notice Via Electronic Means or by Leaving a Physical Copy at the Council Member’s Usual Place of Residence in Addition to Personal Service was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember McGowan.

Discussion: 

Councilmember Mershon moved to amend Ordinance No. 19-11 to add “And to Declare an Emergency” to the title of the ordinance.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 19-2011:  O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 19-2011 was amended.

Councilmember Barsky moved for the adoption of the emergency provision for Ordinance No. 19-2011.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 19-2011 as an emergency measure:  Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 19-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 19-2011 as amended with an emergency measure: Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 19-2011 was approved as amended and passed as an emergency measure.

Ordinance No. 21-11, An Ordinance to Amend Section 3.06 of the Village Charter Requiring the Publication of Notices and Ordinances in a Prompt Manner That Best Ensures the Widest Distribution of Information Throughout the Community and Further Narrowing the Method in Which Publication Goals May be Met was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Mershon commented that the new language seemed to make the method of distribution more uncertain where previously it was more defined.  There was no specific standard set.

Vice Mayor Herman indicated that the new language was written to now allow for more flexibility for changes in technology.  However, the language was more goal-oriented than was required. 

Law Director Crites stated that the language could allow the Village to be questioned as to what was adequate notice.  He questioned why the current system needed to be changes.

Councilmember McGowan commented that Council could ask the manager to forward the information out in many ways. 

Vice Mayor Herman moved to amend Ordinance No. 21-11 to add “And to Declare an Emergency” to the title of the ordinance.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 21-2011:  McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 21-2011 was amended.

Councilmember O’Keefe moved for the adoption of the emergency provision for Ordinance No. 21-2011.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2011 as an emergency measure:  Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 21-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2011 as amended with an emergency measure: O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 21-2011 was amended and passed as an emergency measure. 

Ordinance No. 22-11, An Ordinance to Amend Section 3.08 of the Village Charter to Reduce the Total Number of Valid Signatures Required for Initiative and Referendum Petitions from Fifteen Percent to Ten Percent of the Number of Municipal Electors Who Voted for the Office of Governor at the Last Gubernatorial Election was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky. 

Discussion: 

Vice Mayor Herman moved to amend Ordinance No. 22-11 to add And to Declare an Emergency to the title of the ordinance.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 22-2011:  Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 22-2011 was amended.

Councilmember O’Keefe moved for the adoption of the emergency provision for Ordinance No. 22-2011.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2011 as an emergency measure:  Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 22-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2011 as amended with an emergency measure:  McGowan (yes); Mershon (no); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 22-2011 was approved as amended and passed as an emergency measure. 

Ordinance No. 25-11, An Ordinance to Amend Section 8.01 of the Village Charter Requiring All Five Members of the Planning Commission to Serve as Electors, Eliminating the Requirement of One Elector to Also Serve as a Member of the Board of Education and Requiring Either a Member of Council or the Village Manager to Serve as an Ex-Officio Member of the Planning Commission was introduced and moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

Discussion:

Law Director Crites explained the new ballot language was to provide better clarity as well as removing the voting power from the school district representative. 

Councilmember Barsky moved to amend Ordinance No. 25-11 to add And to Declare an Emergency to the title of the ordinance.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 25-2011: Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 25-2011 was amended. 

Councilmember Mershon moved for the adoption of the emergency provision for Ordinance No. 25-2011.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 25-2011 as an emergency measure:  O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (no); Mershon (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 25-2011 passed as an emergency measure. 

Councilmember Lerner and Councilmember O’Keefe were in support of maintaining an ex-officio school board representative on the Planning Commission. 

Councilmember McGowan felt there was not a need to change the current arrangement.  However, he hoped that the district would be more proactive in keeping the position filled.

Vice Mayor Herman was concerned about whether the school district and Village would always have the same interests.  He was not comfortable with one special group (school district) to have a special voting privilege when other groups did not. 

Councilmember Mershon asked why the Village Manager was included as a person to serve as an ex-officio member especially as the Village Manager hired the Planner.  He advised that this change was not thoughtful.  Councilmember Mershon was in favor of allowing Council to appointment an ex-officio member or designate a representative. 

Councilmember Mershon moved to amend Ordinance No. 25-11 to remove the language where the Village Manager could be appointed as the Council ex-officio member and insert or a designee.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 25-2011 to remove the language where the Village Manager could be appointed as the Council ex-officio member and insert or a designee: Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 25-2011 was amended.

Councilmember Lerner moved to amend Ordinance No. 25-11 to insert “or a designee” to the section regarding the Board of Education ex-officio appointment.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 25-2011 to insert “or a designee” to the section regarding the Board of Education ex-officio appointment: Lerner (yes); McGowan (no); Mershon (no); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 5-2.  Ordinance No. 25-2011 was amended. 

Councilmember Mershon indicated that the school district was given a voting position by a previous Council in order to maintain a good relationship with the school board.  The school district requested that we maintain the position.  He wanted the public to realize that a vote made by the school district was being taken away. 

Mayor Hartfield commented that if the Village had more buildable land or annexed a lot of additional property, then perhaps it would be a concern. 

Councilmember O’Keefe added that giving the school district a vote above other entities was an unfair advantage. 

Councilmember Barsky encouraged the school district to seek ex-officio status from other municipal organizations to be part of future decision making processes.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 25-2011 as amended with an emergency measure:  McGowan (no); Mershon (no); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 5-2.  Ordinance No. 25-2011 was approved as amended and passed as an emergency measure. 

Ordinance No. 26-11, An Ordinance to Amend Section 9.04 of the Village Charter Requiring All Candidates for Council to be Eligible to Vote in the Primary Election and Permitting Any Elector to Sign a Petition for More than One Council Member and Further Changing the Time Requirement to do so from Seventy-Five Days to a Date Established by the Board of Elections was introduced and moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

Discussion:

Law Director Crites explained that these changes were needed to more adequately be able to place an appropriate ordinance on the ballot due to changes in state law. 

Councilmember McGowan moved to amend Ordinance No. 26-11 to add And to Declare an Emergency to the title of the ordinance.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 26-2011:  Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 26-2011 was amended. 

Vice Mayor Herman moved for the adoption of the emergency provision for Ordinance No. 26-2011.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 26-2011 as an emergency measure: O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 26-2011 passed as an emergency measure. 

Law Director Crites advised Council that another amendment would need to be added to include Section 2.03 to the existing Section 2.02 as Council amended Section 2.03 this evening. 

Councilmember O’Keefe moved to amend Ordinance No. 26-11 to add Section 2.03 to existing Section 2.02.  Seconded by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 26-2011 to add Section 2.03 to existing Section 2.02:  Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 26-2011 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 26-2011 as amended with an emergency measure: Lerner (yes);  McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 26-2011 was approved as amended and passed as an emergency measure.

Ordinance No. 27-11, An Ordinance to Amend Section 10.01 of the Village Charter and Amending the Word “An” to “And” was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

Law Director Crites explained that this change was a non-substantive language change. 

Councilmember McGowan moved to amend Ordinance No. 27-11 to add “And to Declare an Emergency” to the title of the ordinance.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 27-2011:  McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 27-2011 was amended.

Vice Mayor Herman moved for the adoption of the emergency provision for Ordinance No. 27-2011.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 27-2011 as an emergency measure:  Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 27-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 27-2011 as amended with an emergency measure:  O’Keefe (yes); Barsky (yes); Lerner (yes); McGowan (yes); Mershon (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 27-2011 was approved as amended and passed as an emergency measure. 

Ordinance No. 28-11, An Ordinance to Amend Section 10.11 of the Village Charter to Establish a Date for Council to Appoint a Charter Review Commission and a Date for the Charter Review Commission’s Report of Recommendations for Amendments to be Presented to Council was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe

Law Director Crites explained that the date the Charter Review Commission report was due needed to be pushed back in order to accommodate the statewide change in timing to submit ballot issues to the Board of Election.  This change should prevent future amendments to the Charter from needing declarations of emergency. 

Councilmember McGowan moved to amend Ordinance No. 28-11 to add “And to Declare an Emergency” to the title of the ordinance.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 28-2011: Barsky (yes); Lerner (yes);  McGowan (yes); Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 28-2011 was amended. 

Vice Mayor Herman moved for the adoption of the emergency provision for Ordinance No. 28-2011.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 28-2011 as an emergency measure:  Lerner (yes); McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 28-2011 passed as an emergency measure. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 28-2011 as amended with an emergency measure:  McGowan (yes); Mershon (yes); O’Keefe (yes); Barsky (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 28-2011 was approved as amended and passed as an emergency measure.

NEW BUSINESS

Resolution No. 11-39, A Resolution Expressing Granville Village Council Support for the Use of Golf Carts and Other Under Speed Vehicles Within the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Herman.

Discussion:

Councilmember McGowan asked if under speed vehicles would need to be registered, licensed, have lights and wipers.  Interim Manager Feldman responded in the affirmative. 

Council thanked Burke Abbott for his participation in requesting this legislation and working with Village Council. 

Mayor Hartfield called for a vote to approve Resolution No. 11-39.   Motion carried 7-0.  Resolution No. 11-39 approved.

Resolution No. 11-40, A Resolution to Authorize the Village Manager to Advertise for Bids for the Extension of the South Main Street Water Line was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky. 

No discussion.  

Mayor Hartfield called for a vote to approve Resolution No. 11-40.   Motion carried 7-0.  Resolution No. 11-40 approved.

Resolution No. 11-41, A Resolution to Authorize Legal Counsel Representing the Village to Enter into a Settlement Agreement in the Matter of Jesse R. Slocum vs. the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 11-41.   Motion carried 7-0.  Resolution No. 11-41 approved. 

Resolution No. 11-42, A Resolution to Appoint Paul Feldman as Acting Village Manager of the Village Manager of the Village of Granville and Establish the Acting Assistant Village Manager’s Salary was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Discussion: 

Interim Village Manager Feldman indicated that this legislation was necessary in order to prevent any duplication of positions and to allow for an overlap/transition period for the new Village Manage by establishing a second Assistant Village Manager position.

Mayor Hartfield called for a vote to approve Resolution No. 11-42.   Motion carried 7-0.  Resolution No. 11-42 approved. 

Ordinance No. 31-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for August 3, 2011 by Councilmember McGowan.  Second by Vice Mayor Herman. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 31-2011 for the August 3, 2011 Council meeting. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 15, 2011 

Councilmember McGowan made a motion to approve the June 15, 2011

minutes. Second by Councilmember Barsky. Motion carried 7-0.

MAYOR’S COURT REPORT – June

The Mayor’s Court Report for the month of June was presented for review. 

Councilmember O’Keefe moved to accept the June Mayor’s Court report.  Second by Vice Mayor Herman.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – June

The Manager’s Report for the month of June was presented for review. 

Vice Mayor Herman thanked Interim Manager Feldman for developing the new cover memo for the Manager’s Report and for his service for the past several months. 

Councilmember McGowan moved to accept the June Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 7-0. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report.

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report. 

Granville Recreation District  (McGowan)

No report. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was working to remove trees that were dead or dying and reviewing preliminary plans for changes to Opera House Park. 

Union Cemetery (Barsky)

Councilmember Barsky reported that the Fannins completed their work last week with a successful work day at the cemetery.  There were many good improvements made.  She also thanked Service Director Hopkins for his extraordinary help while the Fannins were in town. 

OTHER COUNCIL MATTERS

Interim Manager Feldman reported that an Ohio EPA loan was awarded to the Village for the purchase of an ultra-violet disinfection system. 

The Ohio EPA also advised that the Village’s lime storage lagoons needed to be addressed as to how the Village would handle lime storage.  The Village needed to set a compliance schedule with the Ohio EPA.

The Village was in the process for seeking bids from providers to complete a water and sewer rate study.  Bids were received from B & B at a cost of $20,000, ECR at a cost of $10,000 and Malcolm Pirnie at a cost of $8,000.  Interim Manager Feldman recommended going with Malcom Pirnie. 

Village Council would be hosting a meet and greet for the new Village Manager prior to the Village Council meeting on Wednesday, August 3, 2016 from 6:30 to 7:30pm. 

Councilmember O’Keefe moved for a resolution of appreciation for Paul Feldman.  Second by Councilmember Lerner.  Council thanked Interim Manager Feldman for stepping into the manager position and moving things forward and all of the good work he accomplished in the Village.  Interim Manager Feldman thanked Council for the opportunity to work for the Village.

ADJOURNMENT (9:38pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Barsky.  Motion carried 7-0. 

Council Special Meeting Minutes June 29, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

June 29, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:07pm)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Acting Village Manager Feldman and Law Director Crites.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky. Motion carried (7-0).   

CITIZEN COMMENTS (7:02pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments.

EXECUTIVE SESSION

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC §121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.”  Second by Councilmember Lerner.

Councilmember Lerner moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 7:04pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time out: 7:29pm. 

Council returned to regular session.

COMMITTEE REPORTS

Planning & Zoning Committee

           Urban Chickens

Fletcher Chmara-Huff, 445 North Pearl Street, indicated his support for permitting chickens in the Village.  He felt chickens were low maintenance, supported sustainability, and ate bugs.  He asked that Council support this proposed legislation.

Ally Laughbaum, 212 South Pearl Street, indicated that she originated this request to permit residents to raise chickens in other Village zoning districts other than the Open Space District.  She advised Council that residents had expressed concerns regarding chickens carrying Asian Bird Flu and other diseases.  Ms. Laughbaum reported that the Center for Disease Control had only reported half a dozens cases of Bird Flu and those were contracted from large farm animals, not small backyard pets.  She requested that Council develop legislation and keep the number of permitted chickens to a small number.

Dawn Busalacchi, 115 Shawn Court, indicated her support for permitting the raising of chickens.  She indicated that that this legislation would support a sustainable food network by decentralizing food production to a smaller level of sustainability.  She felt that the Village Code already permitted the raising of chickens and the existing nuisance code would handle any issues that might arise.  She indicated that prohibiting chickens was the new idea; people had been raising chickens in small communities for hundreds of years.

Bruce Westall, 241 East Maple Street, shared that he currently has four chickens, down from an original six chickens.  Mr. Westall felt that his chickens were not impacting any of his neighbor’s lifestyles.  He supported this legislation, but felt Council could limit the number of chickens permitted.  Mr. Westall indicated that he looked at raising chickens as an educational opportunity for the young neighborhood children who loved to visit his chickens.  He commented that Council could certainly write legislation that would deal with any problems or issues that might arise with permitting chickens in the Village.

Council reviewed the materials regarding chickens provided by staff.  Council also indicated that they had received a confidential legal opinion from the Law Director regarding the current status of chickens in the Village. 

Councilmember Barsky made a motion to make the findings of legal counsel public and waive attorney/client privilege.  Second by Councilmember Lerner.

Mayor Hartfield called for a vote to make the findings of legal counsel public and waive attorney /client privilege.  Motion passed 6-1.

The findings of legal counsel were summarized to those in attendance.  The Law Director indicated that any statue should be read as part of the whole code with various parts being interpreted within the broad statutory context.  Also, statues that deal with the same subject matter were to be construed together.  He indicated that the definition of words or phrases should be reviewed in the Code.  Even if a word or phrase is not expressly defined in the statue, it may have an accepted meaning in the area of law addressed by that statute.  Should the definition of agriculture be questioned, the Law Director indicated that the keeping and care of live chickens, even if limited to personal or household use, is considered animal or poultry husbandry, and is there fore included in Granville’s Code as a definition of agriculture. 

Additionally, where particular language in one section of a statute was included, but omitted in another area, it is generally presumed to have done so intentionally and purposely.  Law Director Crites indicated that the Code specifically permits agriculture in the Open Space District where an additional requirement required lot sizes to be at least five acres in area.  Whereas, language in the Village District does not expressly include as a permitted or conditional use keeping live chickens and may arguably describe the activity as not being harmonious and compatible with the appearance and the character of adjacent land uses. 

Law Director Crites indicated that the portion of the Village Code that deals with General Offenses outlines what offenses could be illegal.  This portion of the Code does not permit or authorize actions, it just outlines citable offenses.  Such as Code Section 505.01 that prohibits chickens or other fowl from running at large.  As chickens and fowl were permitted used in the Open Space District, any person who permits these animals to run at large could be cited.

Councilmember Lerner indicated that she disagreed with the Law Director’s opinion.  She indicated that Section 505.01 discusses having chickens; therefore, that indicates that chickens were permitted anywhere in the Village.  Law Director Crites indicated that Section 505.01 was a criminal statue that penalizes offenses, not a statutory law.  Criminal statues could not authorize use, only zoning statutes authorize permitted and conditional uses.

Councilmember McGowan asked what the Village’s position was regarding residents who certainly may have chickens.  Law Director Crites indicated that staff was not looking to seek out Code infractions.  Planner Terry indicated that Village staff, generally, only contacts residents regarding Code infractions when a complaint was received.

Councilmember O’Keefe commented that there was division between resident who support allowing chickens in the Village and those who do not.  She suggested that the issue could be placed on the November ballot.  Mayor Hartfield agreed that perhaps allowing the residents to vote on the issue might be a solution.  Councilmember Mershon suggested that individuals who were in support of changing the existing code could place an initiative on the ballot.   Councilmember Lerner asked if the parameters of raising chickens would be included with an initiative.  Councilmember Mershon responded that Council could add restrictions to any legislation that would be passed.  Vice Mayor Herman added that residents would have a lot of information available to launch an initiative if they contacted Village staff for a copy of the packet provided to Councilmembers.  Councilmember McGowan commented that some community initiatives could have specific language regarding set backs and a requirement to secure neighbor consent. 

Councilmember Mershon suggested that a more balance approach might be if Council proposed language and the initiative.  Vice Mayor Herman suggested that legislation be constructed, but allow Council the ability to develop the parameters.

Councilmember Barsky asked how difficult the referendum or initiative process was and if citizens had time to put an initiative together.  Councilmember Mershon advised that the packet had draft code provisions available.  Council could come back and amend provisions to the code at a later date.

Mayor Hartfield commented that this issue was an emotionally, divided debate nationwide that provided for no easy decision.

Councilmember Lerner indicated her support for directing staff to initiate legislation.

Councilmember O’Keefe indicated that she still had concerns regarding possible reduction in property values, how the Village would regulate compliance with an ordinance and who would be responsible for inspections regarding cleanliness and health issues.

Councilmember Barsky moved that Council maintain the prohibition on chickens in any other zoning District than the Open Spaces Districts.  Council should move on to the next item on the agenda.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Lerner asked if the urban chicken issue would be permanently dropped or where other Councilmembers interested in pursuing the issue with her.  There was no response from any of the other Council members.

Mayor Hartfield called for a vote on the continuance of prohibiting chickens in restricts outside the Open Space District.  Motion passed 7-0.

A copy of the legal opinion will be filed with these minutes.

Lights, Streets/Sidewalks, & Utilities Committee           

            Golf Carts

Councilmember McGowan asked if golf carts were already a permitted use based on the regulations stated in the Ohio Revised Code.  Acting Manager Feldman indicated in the affirmative.  He added that some communities adopt additional regulations for inspections, road restrictions or street usage restrictions.  As long as the vehicle is licensed and meets street legal requirements, it is permitted.

Council asked resident Burke Abbott, who requested that Council look into legislation regarding this issue, if he wanted to speak about this issue.

Burke Abbott, 46 Waterford Court, asked Council for their support for this resolution to permit golf carts in the Village.  He indicated that he had provided Council with a list of the items needed to make a golf cart street legal.

Councilmember O’Keefe asked Mr. Abbott why golf carts should be permitted.  Mr. Abbott advised that he felt permitting golf carts would have a positive impact on the local environment and could make more parking available.  As golf carts were smaller vehicles, more parking spaces could be available.

Councilmember Lerner asked about seeking additional information from Denison regarding golf carts usage, specifically gas golf cart usage.

Jeremy King, Sustainability Coordinator from Denison University, advised Council that gas golf carts pollute the environment four to eight times more than automobiles.  He commented that should Council decide to promote golf cart usage as an environmental benefit, only electric golf carts could be recommended.  He also asked if Council would designate special parking locations or parking spaces for golf carts.

Vice Mayor Herman indicated his support for the resolution to affirm golf cart usage in the Village based on the existing Ohio Revised Code regulations. 

Councilmember Lerner asked if the legislation should restrict golf cart usage to electric golf carts only.  Council indicated that no change in the legislation was needed, but Council did indicate its support for the use of electric golf carts over gas powered golf carts.

Council recommended that staff draft legislation to be presented at the July 20th Council meeting.

Councilmember McGowan indicated that the average cost for a street legal golf cart was between $4,000 and $8,000.

Downtown Recycling

Dawn Busalacchi, 115 Shawn Court, thanked Council on behalf of the Granville Green Society for pursuing recycling in the downtown area.  She indicated that the Green Society would be willing to assist in providing instruction to the public to encourage recycling.  Ms. Busalacchi also asked about any progress being made in offering recycling at the Bryn Du Mansion.  Acting Manager Feldman indicated that he would provide Council with a report at Council’s July 20th meeting.

Councilmember O’Keefe remarked that several attempts had been made to organize recycling for the downtown businesses, but the process was difficult. 

Fletcher Chmara-Huff, 445 North Pearl Street, advised Council the eighty percent of the landfills were filled with recyclable materials.  The Village needed to begin to manage our waste stream.  He indicated that if recycling was presented to the public effectively and well, participation would be greater.

Acting Manager Feldman advised Council of the recycling containers recommended by staff.  He suggested that one unit be purchased and used as a test case.

Councilmember Lerner commented that the unit was bulky and questioned how many trash cans this one unit might replace.  Service Director Hopkins indicated that the unit would only replace one trash can.  Should these units be effective, just a limited number of them would be placed in various locations.

Councilmember Lerner suggested that the existing recycling can should be moved next to an existing trash can and identified as a recycling container.  The existing units were acceptable, but needed better signage.

Councilmember Mershon suggested that the Village consider replacing the existing trash cans with solar recycling trash cans.  He indicated that several were located around the Franklin County Court House.  He also suggested pairing a trash can with the existing recycling container.  Perhaps staff could try to create receptacles with a different size hole that identifies the types of recyclables accepted.

Acting Manager Feldman indicated that staff would work with the Green Society to try a new recycling system using the existing receptacles.  He also indicated that Village staff would work with the Chamber to address recycling for local businesses.  Mayor Hartfield indicated that the Village should try to help facilitate recycling for the downtown businesses.

Erinwood Sidewalk Extension

Councilmember McGowan indicated that he thought the LSSU Committee had already looked at this issue.  He commented that the Erinwood Business Condo Association had indicated that they were not for the extension of the sidewalk.  Vice Mayor Herman agreed with Councilmember McGowan’s comment.  Clerk Prasher indicated that following the last LSSU Committee meeting, the Committee asked staff to determine the cost of extending the current sidewalk and to contact the Erinwood Condominium Association for their comments regarding this issue.

Jay Barker, President of the Erinwood Homeowners Association, indicated that the Erinwood Homeowners Association was in support of extending the sidewalk.  As there were sidewalks everywhere else in the Village, this sidewalk needed to be completed before any additional individuals were injured.  Councilmember McGowan responded that there were many areas in the Village that did not have sidewalks such as the south side of Newark-Granville Road, the north side of the western portion of West Broadway and North Pearl Street where the sidewalk ends on the east side of the road. 

Acting Manager Feldman indicated that staff secured an updated cost for the extension of $16,500, which included tree removal for the four hundred sixty foot stretch. 

Councilmember Mershon asked if the existing condition was a safety issue.  Acting Manager Feldman indicated that it was not a safety issue.  Chief Mason indicated that there were no reports of accidents in that area and Service Director Hopkins indicated that he knew of no safety issues.

Acting Manager Feldman indicated that it was staff’s recommendation that the sidewalk extension not be completed. 

Mayor Hartfield indicated that the letters from the property owners indicated that they were vehemently not in support of the extension.  She also indicated that the cost of this project for such a small strip of sidewalk was sizeable.

Councilmember Mershon suggested that if other projects take place in the Village, perhaps this project could be included.

Council recommended to not proceed with this project.

Economic, Finance & Personnel  Committee

            Duty Weapons

Councilmember O’Keefe asked the timeline for purchasing these weapons.  Acting Manager Feldman indicated that if funding was available, the purchase would be made this year.  He thanked Chief Mason and his staff for putting together and researching the information regarding these weapons.

Council indicated there support to pursue purchasing these weapons.

Alexandria Water Contract

Acting Manager Feldman advised Council that Village staff met with Alexandria staff.  He advised that the process was moving forward, but we were waiting for additional information from Alexandria regarding a map of their services lines and service area 

OTHER COUNCIL MATTERS

Councilmember McGowan asked about the liquor request permit provided Council in their packet.  Acting Manager Feldman indicated that this resident had requested the same permit previously with the only difference being the location of the restaurant from the barn to inside the house.  Law Director Crites indicated that he attended the hearing bringing ten witnesses.  The Village asked that the permit be denied due to the location’s proximity to the library, post office and issues regarding parking.  The permit was denied in 2007. Councilmember Mershon asked if Village staff had heard from anyone regarding this permit.  Acting Manager Feldman indicated that one resident indicated that they were against the issuance of a permit.

Councilmember O’Keefe moved that the Village request a hearing regarding the request for this liquor permit.  Second by Councilmember McGowan. 

Mayor Hartfield called for a vote on requesting a hearing regarding the request for a liquor permit at 119 ½ South Prospect Street.  Motion passed 7-0.

ADJOURNMENT (9:22pm)

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Council Minutes June 15, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 15, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Acting Manager Feldman and Law Director Crites. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Lerner. Motion carried (7-0).   

CITIZEN COMMENTS (7:32pm)

 

Burke Abbott, 46 Waterford Court, requested that Council consider permitting golf carts on Village roadways.  He advised Council that golf carts can get thirty (30) miles per gallon, were low impact on roadways, and with the use of electric carts, could be cleaner for the environment.  Golf carts were available as electric or gas powered carts.  Golf carts would need to have specific equipment that would allow them to be street legal which included brakes, head and tail lights, turn signals, horn, front windshield, mirrors, wipers, license plate light, and seat belts.  Mr. Abbott asked that Council consider his proposal.

Councilmember McGowan indicated some communities currently have approved the use of golf carts on municipal streets.

Candi Moore, 405 East College Street, spoke on behalf of the Bryn Du Commission.  Ms. Moore indicated that Council would be reviewing a resolution that evening that would indicate Council’s support for paving an additional parking area at the Bryn Du Mansion.  The parking was between the Carriage House and Terrace building.  A bid had already been received and reviewed by the Commission.  The Bryn Du Commission requested $50,000 for capital improvements in the 2011 budget.  The balance of funds needed for the project would come out of the Commission operating budget for 2011.  Ms. Moore requested Council’s support for the resolution. 

PRESENTATION

Dan Bellman, Chair of the Charter Review Commission, advised Council that the Commission had completed its work.  He introduced the members of the Commission, who were in attendance – Fred Biesecker, Vice Chair, Gail McConnon, Secretary, and Tom Bunyard.  Mr. Bellman indicated that several of the proposed Charter changes were housekeeping type items including a change in the petition submittal deadline and the inclusion of electronic media as part of the notification process.  Mr. Bellman indicated that a few changes were more significant including a proposal to pay Councilmembers an annual stipend of $6,500.  

Mr. Bunyard indicated that he was strongly opposed to that change.  He felt it was wrong to saddle the community with this additional, unneeded expenditure.  He also felt that by paying Councilmembers, it could attract the wrong type of individual.  Councilmembers currently volunteer their services. 

 Manager’s salary that reduced the Manager’s salary by forty percent (40%) if the Manager was not a Village resident.  The proposal would also make the Village Manager an at-will employment position.  Councilmember McGowan asked if other communities had similar requirements.  Mr. Bellman indicated that he preferred that the Village make independent choices rather than follow the crowd.  The Village should look at different, unique perspectives and support creative ideas.  What other communities do was not relevant.   Councilmember Mershon asked was resources what used to select this choice.  Mr. Bunyard indicated that the Commission was trying to give an incentive for the Manager to live in the Village.

Council thanked Mr. Bellman and the Commission members for their service.  Council asked the Commission members to attend the public hearing.

Councilmember Mershon asked if the Commission had received any comments from residents regarding this proposal.  Mr.  Bellman indicated that the Commission had not received any feedback.

Councilmember McGowan asked if the Commission knew of other communities who provided a stipend.  Mr. Bellman indicated that Newark paid their Councilmembers.

Mr. Bellman indicated that another proposal was to put a contingency as part of the Village Councilmember McGowan asked when these ordinances needed to be approved.  Law Director Crites indicated that all items needed to be submitted to the Board of Elections by August 10, 2011.  Depending on when Council held the public hearings for these ordinances, passing the ordinances by emergency provision may need to be added.

Councilmember Mershon asked if the Commission had spoken with the Board of Education regarding removing the school board appointee from the Planning Commission.  Mr. Bunyard indicated that the Commission had not spoken with the Board.

OLD BUSINESS

Resolution No. 2011-32, A Resolution to Adopt the Decision of the Council of the Village of Granville Affirming the Decision of the Granville Planning Commission Approving Application No. 2011-28 with Conditions and Adopting Decision Findings and Conclusions of Law was introduced and moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

Discussion:

Councilmember Barsky asked if the transcript of the hearing would be attached to the minutes so anyone reviewing the appeal would have the opportunity to read what transpired.  Clerk Prasher indicated that the transcript of the meeting was attached to the June 1, 2011 meeting minutes. 

 ayor Hartfield called for a roll call vote to approve Ordinance No. 13-2011: Lerner – yes; McGowan – yes; Mershon – no; Barsky – yes; Herman – yes; Hartfield – yes.  Motion passed (5-1).  Ordinance No. 13-2011 was approved. 

NEW BUSINESS

Resolution No. 2011-33, A Resolution, as a One-Time Event, Authorizing Full-time Employees the Ability to Voluntarily Donate Vacation Leave Hours and/or Sick Leave Hours to a Certain Full-time Employee of the Village of Granville Who Will Exhaust All Accumulated Sick and Vacation Leave Due to a Serious Medical Condition was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

Discussion

Councilmember O’Keefe asked if this resolution was for a second employee.  Acting Village Manager Feldman indicated that it was for a long time employee who was experiencing a major illness.

Councilmember Lerner asked if the Village Personnel Policy should be amended.  Acting Manager Feldman indicated that staff was looking into making a change to the personnel policy; however, there were a number of other issues that also needed to be addressed.  Staff’s intention was to make all of the changes at the same time.

Vote to approve Resolution No. 2011-33.  Motion carried (7-0).  Resolution No. 2011-33 was adopted.

Resolution No. 2011-34, A Resolution to Reject the Bids Submitted for the South Main Street Stand-By Pump and Authorize the Village Manager to Readvertise for Bids for a Permanent Stand-By Pump for the South Main Street Pump Station was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Mershon.

Discussion

Councilmember O’Keefe asked if the previous bids were higher than the Engineer’s estimate.  Acting Manager Feldman indicated that the bids were higher due to a recent change in the design of the pump mandated by the EPA.  The original estimate was for $55,950 and the lowest bid was $69,500. 

Councilmember Barsky asked if the new specifications would be included in this new bid.  Acting Manager Feldman responded in the affirmative.  The new pump would be an addition to the two existing electric pumps.  The new pump would be a diesel fueled pump to cover outages and help with any increase future flow.

Vice Mayor Herman asked the number of manufacturers of this pump.  Acting Manager Feldman indicated that there was only one supplier. 

Vice Mayor Herman questioned the value of the service being provided by the engineering firm of Bird & Bull.  Councilmember Mershon commented that this bid was the second bid that had been significantly off from the estimate.

Vote to approve Resolution No. 2011-34.  Motion carried (7-0).  Resolution No. 2011-34 was adopted.

Resolution No. 2011-35, A Resolution Supporting the Ohio Department of Transportation’s (ODOT’s) Application to the Ohio State Technical Review Advisor Committee (TRAC) for Funding to Construct an Interchange at the Intersection of Cherry Valley Road and State Route 16 was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

Discussion

Councilmember Barsky indicated that she had a problem with the language in the resolution.  The resolution refers to the State Route 16 and Cherry Valley Road intersection, not the new, proposed at-grade intersection located east of the current State Route 16 and Cherry Valley Road intersection.  She wondered if this issue could have legal ramifications.  It is a language issue, but also a specificity issue in terms of detail.  Acting Manager Feldman suggested removing the first that addresses the State Route 16 and Cherry Valley Road intersection.  Councilmember Barsky commented that the language was also in the resolution title.  Law Director Crites indicated that the Whereas language could be deleted and change the language in Section 1.

Councilmember Lerner suggested adding the language describing the new intersection being located east of the current intersection.

Councilmember Mershon suggested that the important word in the resolution was the application and the rest of the information describes that application.

Councilmember Barsky made a motion to delete all of the Whereas clauses in Resolution No. 20111-35 and change the language in Section 1 to read The Village of Granville hereby declares its support for Licking County’s application to the Ohio State Technical Review Advisory Committee for funding to construct the preferred, alternate, replacement intersection to the east of the current intersection of State Route 16 and Cherry Valley Road.  Second by Councilmember O’Keefe. 

Councilmember Mershon questioned if ODOT would understand Councilmember Barsky’s intent.  Councilmember Barsky felt ODOT would understand as they provided the preferred location language. 

Councilmember Mershon questioned the timing of submitting this information to the State and if they would accept the amendment.  Acting Manager Feldman indicated that the application submittal deadline was July 15th.  ODOT will submit the application regardless of this Council’s action.  The resolution would be helpful. 

Mayor Hartfield called for a roll call vote to approve the proposed amendment to Resolution No. 2011-35: Lerner – no; McGowan – no; Mershon – no; O’Keefe – yes; Barsky – no; Herman – no; Hartfield – no.  Motion failed (1-6).  The amendment to Resolution No. 2011-35 was not approved. 

Councilmember Lerner asked the purpose of having this information in the resolution.  Was it for clarity?  Mayor Hartfield indicated that the resolution would be used as support for making their case to ODOT. 

Councilmember Mershon suggested adding an additional Whereas clause for clarity regarding the location.  Councilmember Barsky suggested leaving the Whereas clauses and just make a change to Section 1.

Councilmember Barsky moved to change the language in Section 1 to read The Village of Granville hereby declares its support for Licking County’s application to the Ohio State Technical Review Advisory Committee for funding to construct the preferred, alternate, replacement intersection to the east of the current intersection of State Route 16 and Cherry Valley Road.  Second by Councilmember Mershon. 

Vote to approve the amendment to Resolution No. 2011-35.  Motion carried (7-0).  Resolution No. 2011-34 was amended.

Vote to approve Resolution No. 2011-35 as amended.  Motion carried (7-0).  Resolution No. 2011-35 was adopted as amended.

Resolution No. 2011-36, A Resolution to Approve Improvements Proposed by the Bryn Du Commission to the Parking Lot was introduced and moved for approval by Councilmember Barsky.  Second by Vice Mayor Herman.

Discussion

Councilmember Lerner asked if the paving would involve the large, back gravel lot.  Acting Manager Feldman indicated that it would not.  The Commission was planning to pave a gravel area between Granville Visual Studio Arts’ building and the barn. 

Councilmember McGowan asked how many additional spaces would be added.  Chair Candi Moore indicated that an additional twenty-one spaces would be added. 

Councilmember O’Keefe asked if the Commission had considered using a more permeable surface.  Ms. Moore indicated that permeable surfaces had been researched, but those surface applications were too costly.

Councilmember O’Keefe asked if there were issues with possible water run-off problems.  Ms. Moore indicated that there were no run-off problems expected.  This paving process would include making storm water drainage improvements. 

Councilmember Lerner questioned the need to apply additional hard surfaces and cover additional lawn space.  Ms. Moore indicated that the Mansion did not have adequate parking available for events.  Executive Director Cramer indicated that this new lot would provide additional handicap accessibility and would make it easier to plow that area during the winter months.

Vote to approve Resolution No. 2011-36.  Motion carried (7-0).  Resolution No. 2011-36 was adopted. 

Resolution No. 2011-37, A Resolution Authorizing the Village Manager to Waive the Capacity Charge for the Granville Township Service Department Sewer Connection was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion

Councilmember Mershon asked how this waiver would impact Kendal at Granville.  Acting Manager Feldman indicated that the Township was willing to pay Kendal the fees for increased usage from 1,000 to 3,000 gallons per month.   Notes in the file indicated that the capacity fee was to be waived back in 2009, but there was no official Council action taken affirming that decision.  This resolution would make that affirmation.

Vote to approve Resolution No. 2011-37.  Motion carried (7-0).  Resolution No. 2011-37 was adopted.

Prior to introducing the legislative changes recommended by the Charter Review Commission, Council wanted to discuss whether they would meet for the July 6th regular meeting.  Councilmember Lerner moved that Council discuss whether to meet on July 6, 2011.  Second by Councilmember McGowan.  

Vote to approve discussion of July 6, 2011 meeting.  Motion carried (7-0). 

Several Council members indicated that they would not be available to meet on July 6, 2011.

Councilmember McGowan moved to cancel the July 6, 2011 regular Council meeting.  Second by Councilmember O’Keefe.

Vote to cancel the July 6, 2011 regular Council meeting.  Motion carried (7-0). 

Ordinance No, 15-11, An Ordinance to Amend Section 2.02 of the Village Charter to Eliminate the Specific Time Requirement for Council Candidates to File Their Nominating Petitions with the Licking County Board of Elections Prior to the General Election from Seventy-Five Days to a Date Specified by the Board of Elections was introduced and a hearing date recommended for July 20, 2011 by Councilmember Lerner.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-11 for the July 20, 2011 Council meeting.

Ordinance No, 16-11, An Ordinance to Amend Section 2.03 of the Village Charter to Change the Residential Time Requirement for Council Candidates to Reside Within the Municipality from Six Months to One Year Prior to the Filing of Their Nominating Petitions with the Licking County Board of Elections was introduced and a hearing date recommended for July 20, 2011 by Councilmember Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 16-11 for the July 20, 2011 Council meeting.

Ordinance No, 17-11, An Ordinance to Amend Section 2.06 of the Village Charter to Change the Time Requirement to Fill Any Vacancy in the Office of Council Member from Thirty Days to Forty-five Days was introduced and a hearing date recommended for July 20, 2011 by Vice Mayor Herman.  Second by Councilmember Lerner.

Mayor Hartfield scheduled a public hearing for Ordinance No. 17-11 for the July 20, 2011 Council meeting.

Ordinance No. 18-11, An Ordinance to Amend Section 2.07 of the Village Charter Establishing Council Members Salary at a Rate of $6,500 Per Year, and Providing for a Mechanism to Adjust Annually

Councilmember Lerner asked if Village Council was once a paid position.  Vice Mayor Herman responded that Council was paid, but twenty years ago those salaries were eliminated.  Community members should serve on Council for the right reasons and not for remuneration. 

Councilmember Mershon moved to not consider and reject the recommendation to submit Ordinance No. 18-11 on the ballot.  Second by Councilmember O’Keefe.

Councilmember Mershon commented that the current Village Charter provides Council the authority to set a salary if needed.  A charter change would not be needed. 

Councilmember McGowan commented that previous Councilmembers were paid $25 per meeting.  Councilmember Barsky indicated that salary costs also accumulated OPERS costs. 

Vote to not place Ordinance No. 18-2011 on the ballot.  Motion carried (7-0).  Ordinance No. 18-2011 will not be considered.

Ordinance No, 19-11, An Ordinance to Amend Section 2.10 of the Village Charter to Permit Alternate Methods of Service in Which Council Members May be Notified of Special Council Meetings by Allowing Notice Via Electronic Means or by Leaving a Physical Copy at the Council Member’s Usual Place of Residence in Addition to Personal Service was introduced and a hearing date recommended for July 20, 2011 by Councilmember Barsky.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 19-11 for the July 20, 2011 Council meeting.

Ordinance No. 20-11, An Ordinance to Amend Section 2.14 of the Village Charter to Direct that the Agenda of all Council Meetings be Set by the Mayor in Coordination with the Village Manager

Councilmember Mershon moved to not consider and reject the recommendation to submit Ordinance No. 20-11 on the ballot.  Second by Councilmember Barsky.

Vote to not place Ordinance No. 20-2011 on the ballot.  Motion carried (7-0).  Ordinance No. 20-2011 will not be considered.

Ordinance No, 21-11, An Ordinance to Amend Section 3.06 of the Village Charter Requiring the Publication of Notices and Ordinances in a Prompt Manner That Best Ensures the Widest Distribution of Information Throughout the Community and Further Narrowing the Method in Which Publication Goals May be Met was introduced and a hearing date recommended for July 20, 2011 by Councilmember Barsky.  Second by Councilmember Lerner.

Mayor Hartfield scheduled a public hearing for Ordinance No. 21-11 for the July 20, 2011 Council meeting.

Ordinance No, 22-11, An Ordinance to Amend Section 3.08 of the Village Charter to Reduce the Total Number of Valid Signatures Required for Initiative and Referendum Petitions from Fifteen Percent to Ten Percent of the Number of Municipal Electors Who Voted for the Office of Governor at the Last Gubernatorial Election was introduced and a hearing date recommended for July 20, 2011 by Councilmember Lerner.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 22-11 for the July 20, 2011 Council meeting.

Ordinance No, 23-11, An Ordinance to Amend Section 4.02 of the Village Charter to the Village of Granville. Ohio

Councilmember Mershon moved to not consider and reject the recommendation to submit Ordinance No. 23-11 on the ballot.  Second by Councilmember O’Keefe. 

Mr. Bellman indicated that the percentage amount could be set at any level.  The Commission was mostly interested in insuring that the Manager lives within the Village.

Councilmember McGowan asked about the impact of this change on the current hire for Village Manager. 

Vice Mayor Herman applauded the Commission’s interest in trying to find way to make sure the Village Manager lived in the Village, but he was concerned about adding this type of requirement to the Charter.  He also questioned whether it would have the desired impact. 

Councilmember Mershon commented that the Village Council had the ability to make charter changes at any time in the future and place them on the ballot.  

Vote to not place Ordinance No. 23-2011 on the ballot.  Motion carried (7-0).  Ordinance No. 23-2011 will not be considered.

Ordinance No, 24-11, An Ordinance to Amend Section 5.07 of the Village Charter to the Village of Granville, Ohio

Councilmember Mershon questioned that removal of the word substantial could cause some conflict for Councilmembers who might have a 401K or mutual fund that was invested in Park National Bank, which could cause a conflict and recuse yourself from voting.  Law Director Crites indicated that you could be in conflict and not know it. 

Commission member Bunyard indicated that the Commission felt the word substantial was vague and that any type of financial interest should not be permitted. 

Councilmember Mershon questioned if there had been problems with this issue.  Council determined that there were no previous issues.

Councilmember Mershon moved to not consider and reject the recommendation to submit Ordinance No. 24-11 on the ballot.  Second by Councilmember O’Keefe. 

Vote to not place Ordinance No. 24-2011 on the ballot.  Motion carried (7-0).  Ordinance No. 24-2011 will not be considered.

Ordinance No, 25-11, An Ordinance to Amend Section 8.01 of the Village Charter Requiring All Five Members of the Planning Commission to Serve as Electors, Eliminating the Requirement of One Elector to Also Serve as a Member of the Board of Education and Requiring Either a Member of Council or the Village Manager to Serve as an Ex-Officio Member of the Planning Commission was introduced and a hearing date recommended for July 20, 2011 by Councilmember Lerner.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 25-11 for the July 20, 2011 Council meeting.

Ordinance No, 26-11, An Ordinance to Amend Section 9.04 of the Village Charter Requiring all Candidates for Council to be Eligible to Vote in the Primary Election and Permitting any Elector to Sign a Petition for More than One Council Member and Further Changing the Time Requirement to do so from Seventy-Five Days to a Date Established by the Board of Elections was introduced and a hearing date recommended for July 20, 2011 by Councilmember Barsky.  Second by Councilmember Lerner.

Mayor Hartfield scheduled a public hearing for Ordinance No. 26-11 for the July 20, 2011 Council meeting.

Councilmember Mershon asked that the language in the last sentence be reviewed as the intent may not be clear.

Ordinance No, 27-11, An Ordinance to Amend Section 10.01 of the Village Charter and Amending the Word “An” to “And” was introduced and a hearing date recommended for July 20, 2011 by Councilmember Barsky.  Second by Councilmember Lerner.

Mayor Hartfield scheduled a public hearing for Ordinance No. 27-11 for the July 20, 2011 Council meeting.

Ordinance No, 28-11, An Ordinance to Amend Section 10.11 of the Village Charter to Establish a Date for Council to Appoint a Charter Review Commission and a Date for the Charter Review Commission’s Report of Recommendations for Amendments to be Presented to Council was introduced and a hearing date recommended for July 20, 2011 by Councilmember Lerner.  Second by Vice Mayor Herman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 28-11 for the July 20, 2011 Council meeting.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 1, 2011

Councilmember Barsky made a motion to approve the June 1, 2011 minutes. Second by Councilmember Lerner. Motion carried 7-0.

Special Scheduled Meeting of June 8, 2011 

Councilmember Barsky made a motion to approve the June 8, 2011 minutes. Second by Councilmember Lerner.  Motion carried 7-0.

MAYOR’S COURT REPORT – May

The Mayor’s Court Report for the month of May was presented for review.

Councilmember O’Keefe moved to accept the May Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – May

The Manager’s Report for the month of May was presented for review.

Councilmember Barsky moved to accept the May Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes. 

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported on the June 6th and Jun 13th Planning Commission meetings.  She indicated that the application submitted by Terra Nova was approved.  Day Y Noche’s sign application was approved.  An application from Denison University to enlarge one of the dorms was approved as well as a fence and lot split.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

Granville Recreation District – (McGowan)

No report.

Tree & Landscape Commission - (Lerner)

Councilmember Lerner indicated that five trees were being removed and an ash tree was being trimmed.  The Tree Trimming Committee would be holding their first meeting on June 21, 2011 at 7:00pm.  The Commission would be stabilizing the bell and replacing the stone base prior to July 4th as their first project to renovate Opera House park.   Tree landscaping beds would be beautified prior to the July 4th celebration.

Union Cemetery (Barsky)

Councilmember Barsky reported that the community work day on the Old Colony Burial Grounds would be Saturday, June 25th from 9am to 3pm.  Everyone was welcome to participate.

OTHER COUNCIL MATTERS

Acting Manager Feldman reminded Council that he first Committee of the Whole meeting would be on Wednesday, June 29th at 7pm.  Council would also be holding an Executive Session at that meeting.  Council would be discussing downtown recycling, the use of golf carts in the Village, duty weapons for the police department and permitting chickens in the Village.

Councilmember O’Keefe reported on the sustainability meeting with the EPA on June 9th.  She indicated that it was an interesting meeting.  The EPA suggested that environmental and green issues be included in the master plan.  She indicated that items discussed were location development, energy conservation, and water conservation.  The EPA indicated that they would be willing to help develop legislation to encourage sustainability within the community.

Acting Manager Feldman reported on the emergency exercise between the Village and Township fire department.  The scenario of the exercise was a leak in the Marathon gas pipe onto the Village wellfield.   An emergency operating center was organized and staff worked through the problem in real time.  Acting Manager Feldman reported that the exercise was a great learning experience.  The staff was engage and benefited from the exercise.  This exercise was the first ever type event between the Village and Township.

EXECUTIVE SESSION

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:05pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time out: 9:55pm. 

Council returned to regular session.

Ordinance No. 14-11, An Ordinance Appointing Steven B. Stilwell Village Manager, Establishing the Salary of the Village Manager, and Declaring an Emergency was introduced and moved for approval by Councilmember Mershon.  Second by Vice Mayor Herman. 

Discussion:

Councilmember McGowan indicated that he felt Mr. Stilwell was a qualified candidate, but could not support voting for an agreement that paid a candidate at the top end of the salary range even with all of his previous experience.  Councilmember McGowan indicated that he would be abstaining from the vote.

Councilmember Barsky indicated that she felt Mr. Stilwell was a great candidate.  Council wished Mr. Stilwell the best of luck.

Councilmember Mershon moved for the approval of Ordinance No. 14-11 as an Emergency measure.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote on the emergency for Ordinance No. 14-11:  O’Keefe – yes; Barsky- yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Motion carried 7-0.  The emergency for Ordinance No. 14-11 passed.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 14-11 and declaring an emergency:  Barsky- yes; Lerner – yes; McGowan – abstain; Mershon – yes; O’Keefe – yes; Herman – yes; Hartfield – yes.  Motion carried 6-0-1.  Ordinance No. 14-11 passed declaring an emergency

Mr. Stilwell thanked Council and indicated that it would be a pleasure and an opportunity to work for the Village of Granville.  He was looking forward to coming on board.

ADJOURNMENT (10:00pm)

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried 7-0. Meeting adjourned.

Council Special Meeting Minutes June 8, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

June 8, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:39pm)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Acting Village Manager Feldman.

Vice Mayor Herman made a motion to excuse Councilmembers McGowan and Mershon from the meeting. Second by Councilmember Lerner.  Motion carried (5-0).

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Lerner – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 5-0. Time in: 7:40pm. 

Councilmember O’Keefe moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 5-0. Time in: 8:49pm. 

Council returned to regular session.

Councilmember Lerner made a motion requesting that Acting Manager Feldman go into negotiations with Steven Stilwell as the next Village Manager of Granville.

ADJOURNMENT (8:39pm)

Councilmember O’Keefe moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (5-0). Meeting adjourned.

Council Minutes June 1, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 1, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, Vice Mayor Herman, Mayor Hartfield, Acting Manager Feldman and Law Director Crites.

Councilmember Barsky made a motion to excuse Councilmember O’Keefe.  Second by Vice Mayor Herman.  Motion carried (6-0).

APPROVAL OF AGENDA

Vice Mayor Herman moved to amend the agenda to move the Appeal Hearing until after Old Business.  Second by Councilmember Lerner. Motion carried (6-0).   

CITIZEN COMMENTS (7:32pm)

Dawn Busalacchi, 115 Shawn Court, spoke on behalf of the Green Society of Granville.  The Green Society would like to see an increase in recycling in the downtown Village area and at the Bryn Du Mansion. The Green Society felt it was important for the Village to increase recycling efforts and was willing to assist and consult as needed.  She indicated that Big O was also willing to assist with recycling efforts at the Mansion.

Dan Bellman, 310 Summit Street, spoke as Chair of the Granville Charter Review Commission.  Mr. Bellman provided Council with a handout showing a few of the recommended changes to the Village Charter.  The Commission was recommending that Council members receive an annual salary of $6,500 that would be adjusted for inflation.  The Commission also was recommending changing the Village Manager contract to make the Manager an at-will employee in order to prohibit buy outs and include a provision that forty-percent of the Village Manager’s salary be considered a housing allowance to be paid only when the Manager resides within the Village of Granville.  Mr. Bellman indicated that the Commission would present its final report at Council’s June 15th meeting. 

Councilmember McGowan asked how many members of the Commission supported these proposals.  Mr. Bellman indicated that the Commission was comprised of five members and all of the members reviewed and voted on each of the issues proposed.

PUBLIC HEARING (7:39pm)

Ordinance No. 11-11, An Ordinance to Amend Sections 1159.01, 1159.02, 1159.03, 1159.04, 1159.05, 1159.07 and Repeal Existing Section 1159.06 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Village District

Dave Getreu, Granville Area Chamber of Commerce board member, requested Council’s support for this ordinance.  He indicated that the Chamber was in support of this ordinance as the current Code language placed the Village District business owners at an disadvantage as compared to business owners in other zoning districts.  The updated ordinance would make the process smoother and easier for business owners, and promote commerce and economic development in the Village.

Cynthia Cort, President, 1632 Newark-Granville Road, spoke on behalf of the Granville Historical Society.  Ms. Cort indicated that the Historical Society was in support of the changes outlined in this ordinance as it would now list museums as a permitted use.

Ordinance No. 13-11, An Ordinance Granting Approval and an Easement to the Granville Historical Society to Allow Construction of an Addition to a Building Located at 115 East Broadway that Will Encroach onto Village Owned Property Located at 118 South Main Street

Cynthia Cort, President, 1632 Newark-Granville Road, spoke on behalf of the Granville Historical Society.  Ms. Cort indicated that the Historical Society needed this easement in order to move forward with their expansion plans.  The proposed expansion would greatly benefit the Granville Historical Society. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 7:42pm.

OLD BUSINESS

Ordinance No. 11-11, An Ordinance to Amend Sections 1159.01, 1159.02, 1159.03, 1159.04, 1159.05, 1159.07 and Repeal Existing Section 1159.06 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Village District

was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember McGowan.

Discussion:

Councilmember Barsky indicated that the Planning and Zoning Committee recommended these changes to help streamline the process for Village District business owners moving into an existing business site and reduce the approval time by permitting some changes of use to be completed administratively.  However, any change of use that required a change from a permitted or conditional use, would still require Planning Commission review. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 11-2011: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Motion passed (6-0).  Ordinance No. 11-2011 was approved. 

Ordinance No. 13-11, An Ordinance Granting Approval and an Easement to the Granville Historical Society to Allow Construction of an Addition to a Building Located at 115 East Broadway that Will Encroach onto Village Owned Property Located at 118 South Main Street was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 13-2011: Lerner – yes; McGowan – yes; Mershon – no; Barsky – yes; Herman – yes; Hartfield – yes.  Motion passed (5-1).  Ordinance No. 13-2011 was approved. 

APPEAL HEARING

Mayor Hartfield called the appeal hearing to order to review the Granville Planning Commission’s approval of the location of the shared-use path as submitted in application #2011-28 by Metropolitan Partners located at 1919 Lancaster Road. 

Mayor Hartfield called for a roll call.  Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, Vice Mayor Herman, and Mayor Hartfield.

Mayor Hartfield asked that those wishing to speak during the hearing be sworn in. 

Please note an official transcript of the June 1, 2011 Appeal Hearing for application #2011-28 for Metropolitan Partners’ project located at 1919 Lancaster Road will be attached to these minutes. 

The applicant’s attorney Jack Reynolds made an objection to proceeding with the appeal hearing as the appellant Dennis Cauchon did not meet the legally required standard of standing to appeal the decision of the Planning Commission as he was not an aggrieved party as defined by the Courts of the State of Ohio.

Councilmember Mershon moved to over rule the applicant’s objection as Mr. Cauchon was an adjacent leaseholder and claimed issues of harm and should be allowed to be heard and make his presentation. 

Mayor Hartfield called for a roll call vote to affirm Mr. Cauchon’s standing: McGowan – yes; Mershon – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion passed (6-0).  Mr. Cauchon was deemed to have standing and the appeal hearing continued. 

Mayor Hartfield closed the evidentiary portion of the hearing at 9:45pm.  Law Director Crites noted that pursuant to section 1137.01(j) of the Codified Ordinances of Granville, Council may affirm, reverse, revoke, modify, or remand for further proceedings the decision. 

Councilmember McGowan moved to affirm the Granville Planning Commission decision of the location of the shared-use pathway. Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote to affirm the decision of the Planning Commission regarding the location of the shared-use pathway: Mershon – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Motion carried 6-0.

Mayor Hartfield announced that the decision of the Granville Planning Commission regarding application #2011-28 and the location of the shared-use pathway were affirmed.

Law Director Crites advised that Council’s decision would need to be formalized in writing within 45 days.   Law Director Crites asked Council if they would like him to prepare the decision.  Council requested that Law Director Crites prepare the decision.

Mayor Hartfield called the regular Council meeting back to order at 9:57pm. 

NEW BUSINESS

There was no new business.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 4, 2011

Councilmember Barsky made a motion to approve the May 4, 2011 minutes. Second by Councilmember McGowan. Motion carried 6-0.

Regularly Scheduled Meeting of May 18, 2011

Councilmember Barsky made a motion to approve the May 18, 2011 minutes as amended. Second by Councilmember McGowan.  Motion carried 6-0.

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Lerner)

No report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

No report.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

Granville Recreation District – McGowan)

No report.

Tree & Landscape Commission - (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember Lerner indicated that while in Washington, D C recently, she saw some recycling bins that would be appropriate for the Village.  She indicated that she would send staff information regarding these bins.

The high school lacrosse coach was advised that the team may no longer be able to use the Great Lawn at Bryn Du as their usage could be excessive and cause too much wear and tear on the lawn.

EXECUTIVE SESSION

Due to the late hour, Council did not go into Executive Session.  Council scheduled a Special Council meeting for Wednesday, June 8th beginning at 7:30pm.

ADJOURNMENT (10:03pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.

Council Minutes May 18, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 18, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Mayor Hartfield, Acting Manager Feldman and Law Director Crites.

Councilmember McGowan made a motion to excuse Vice Mayor Herman and Councilmember Barsky.  Second by Councilmember O’Keefe.  Motion carried (5-0).

The minutes reflect that Councilmember Barsky arrived at 7:35pm.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Lerner. Motion carried (5-0).   

CITIZEN COMMENTS (7:33 pm)

Dan Rogers, 210 East Maple Street, indicated his support for the proposed joint fire/police safety complex.  However, he felt there should be a complete review of all policies and procedures of the police department prior to the department being expanded and additional equipment being purchased.  He indicated that most of his experiences with the police department had been good with several good officers like Suzie Dawson, Jon Nicodem, and Brian Costa.  However, there were a few bad officers such as Justin Woodyard.  He intimidates, harasses, stalks and threatens adults and teenagers in his way.  He is a liability that the taxpayers of the Village could not afford.  Mr. Rogers stated that Officer Woodyard should be fired.  This type of intimidation should not be tolerated in a good town.

Barbara Franks, 121 ½ South Prospect Street, indicated that on March 16, 2011 she fell over a cement slab that the neighbor placed at a slant against his construction wall debris.  She indicated that she was returning from dinner with a friend and shouted out when she fell.  She indicated that Officers Nicodem and Woodyard responded to her call.  Sergeant Keith Blackledge also responded and set off the neighbor’s outside security lights and camera.  Officer Nicodem asked Ms. Franks if she was alright.  She indicated that she was just bruised, no blood.  He offered to call the squad, which she declined.  He offered to write a report and Ms. Franks indicated that as the event was being recorded by the neighbor’s camera, she would like a report.  Ms. Franks indicated that when she went to the police department to pick-up a copy of the report, Officer Woodyard had written the report and it was a total fabrication depicting Ms. Franks as trespassing and drunk.  Ms. Franks indicated that she spoke to Officer Nicodem and was told that as he was going off duty, Officer Woodyard completed the report.  Ms. Franks asked Officer Nicodem if she has been on 117 South Prospect Street as any time or appeared drunk.  Ms. Franks indicated that Officer Nicodem responded no to both questions.  Ms. Franks indicated that she then spoke with Chief Mason.  The Chief wrote a new police report regarding this incident.  She indicated the following list of grievances:

(She indicated that she had brought this same grievance to Chief Mason, the Village Manager and Law Director two years ago, but the problem was still continuing.)

Ms. Franks indicated that she was sick and tired of being harassed and profiled by Officer Woodyard.  Ms. Franks stated that Officer Woodyard was known as a “Nazi cop” in Alexandria.  She questioned why Granville hired Officer Woodyard.  (Mayor Hartfield signaled to Ms. Franks to refrain from using epithets.)  Ms. Franks indicated that Officer Woodyard tried to taser one of her son’s friends recently, when the friend had done nothing wrong

Ms. Franks indicated that she researched Officer Woodyard and discovered that he was being paid as a dispatcher and was not trained to make arrests or taser anyone.  She indicated that he hassled and profiled individuals, instead of protecting and serving this community.  She indicated that she had never heard one good thing about him.  She indicated that he was rude to people that wait on him in public places, making him not only a bad cop, but an arrogant one as well. 

Ms. Franks indicated that there was recently a $500,000 robbery to a local business while the owner was out-of-town.  The Granville Police were asked to watch the building.  Her ex-husband watched the tenant strip the building and no one noticed.  She stated that the only burglary solved in the Village in recent years was the case involving bike thefts and that case had went on for ten years.  Ms. Frank stated that when the GPD was asked to take fingerprints for any incident, the response was always “we can’t get any good prints.’  It must be easier for the police to hassle the teenagers then deal with the thieves and heroin dealers in our Village.

Ms. Franks recounted an incident that occurred several years ago between her boys and their friends and some thugs from Newark who kicked their car.  The police advised that the incident was outside of their jurisdiction and called the sheriff.  Ms. Franks felt the police department would not file any charges as one of the boys was the son of a Granville police officer.  She also indicated that her sons and their friends were threatened with citations should they file any charges.

Ms. Franks stated that the Village had more police personnel per capita than any other city and virtually no crime, the lesson was to cut the department in half and pay the remaining officers increased salaries so they could live in Granville and stop having a chip on their shoulders regarding Village kids and Denison students as well.  Remember the attitude comes from the top.  Fire department staff smile and say hello.  She indicated that some Granville police department personnel protect and serve the Village well, but a few rogue cops were ruining it.  Ms. Franks recalled that when Granville had but one officer “Red,” he would help give people young and old a ride home.  There was a problem with the current police department; they do not protect and serve. 

Sam Franks Rogers, 210 East Maple Street, indicated that he was a long time resident of the Village with everyone knowing who he was.  He said he would expect the police department to protect and serve, not harass and hurt his home.  Mr. Rogers said the police cruise by his house every night to see who was at the home, camp out and wait for people to leave to follow them to find excuses to pull them over.  Mr. Rogers stated that Officer Woodyard has pulled over multiple people and asked them if they know me or Cameron Sesser.  This problem happens not only with Officer Woodyard, but the Officers Markley and Wilson and Sergeant Blackledge.  When this issue, regarding these officers was discussed with Chief Mason, he acknowledged that Mr. Rogers and Mr. Sesser were hunted, as they had a bad attitude.  Mr. Rogers felt that was profiling and Chief Mason having a bad attitude.  Mr. Rogers hoped that with the new station, things should change.

Brandon Parker, 204 Whipkey, indicated his support for a joint fire and police complex.  He questioned the need to expand the police force based on their harassment tactics.  Mr. Parker indicated that he was arrested this past December and was illegally searched, as he was advised by a lawyer.  The lawyer advised that the illegal search would be impossible to prove as it would be his word against the Officer’s word.  If the police force has time to drive around and harass kids, then was the expansion really necessary.  Mr. Parker indicated that he was tired of being treated like a second class citizen and a criminal for no reason.  He indicated that he saw no reason to expand the police force.  Mr. Parker stated that the longer you let a mess set, the bigger it gets and the harder it was to clean.  He felt the Village would be taking the mess (the GPD) and just making it bigger.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:46pm.

PRESENTATION

Andy Wildman, Director of the Joint Recreation District, advised Council that he was there to report the results of the Community Needs Assessment completed by the District.  Director Wildman indicated that the District has been working on this assessment since last fall.  The District Broad determined that there were four specific areas of questions for the assessment.  Those four areas were to identify facilities needed, identify types of programs wanted, the need and size of a community center, and the level or support for the completion of a feasibility study.  He indicated that 242 individuals provided their opinions during 28 focus groups and 55 interviews. 

The study identified the top eight facility needs: 

  1. outdoor leisure pool
  2. community recreation center
  3. indoor pool/natatorium
  4. additional flex sport fields
  5. indoor sports courts
  6. maintain/develop trails/pathway
  7. senior center
  8. year-round restrooms at parks

The survey identified which adult and youth/teen programs should be developed or enhanced.  Director Wildman stated that the community was in support of a medium or large sized recreation center by 64%.  He also indicated that 74% of the community supported the completion of a feasibility study to determine the costs, funding options, partnership opportunities, location and concept design of a community center.

Director Wildman stated that the Rec District would now begin interviewing experts who could help determine the feasibility study.  The Board will be interviewing firms to complete the study later this year. 

Councilmember O’Keefe asked if the study would include looking at which services might be offered locally and which services could be provided by organizations already offering those services in the wider community.  Director Wildman indicated that the Rec District would be looking into all possible partnerships.

Director Wildman thanked Council for their time in allowing the Rec District to make this presentation.

PUBLIC HEARING (7:59pm)

Ordinance No. 12-11, An Ordinance Granting a Utility Easement Across Village Owned Property Located at 118 South Main Street to the Ohio Power Company, an Ohio Corporation and a Unit of American Electric Power

Jim Patin, Granville Historical Society Board Member, requested Council’s support for this ordinance.  He indicated that currently the electric power lines run over top the back of the Historical Society’s property to Park National Bank which would impede the Historical Society’s expansion plans.  AEP was willing to bury the power lines underground as a safety issue and permit their expansion.  Mr. Patin thanked the Village for their portion of this project to provide the paving and asphalt work.

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:01pm.

OLD BUSINESS

Ordinance No. 12-11, An Ordinance Granting a Utility Easement Across Village Owned Property Located at 118 South Main Street to the Ohio Power Company, an Ohio Corporation and a Unit of American Electric Power was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Acting Manager Feldman indicated that he had met with the adjoining property owners.  One property owner expressed concerns about any change in the access to her property.  Acting Manager Feldman indicated that this change would allow for the Historical Society’s addition and solve safety issues.

Councilmember O’Keefe asked how much additional paving would be added.  Acting Manager Feldman indicated that no additional areas not already paved would be paved.

Councilmember Barsky expressed concern that there was “wiggle room” in the easement language that would not require AEP to bury the lines.  Acting Manager Feldman indicated that the easement was standard contract language.  Councilmember Mershon indicated that Council would need a level of trust in AEP and as AEP offered to cover the cost of putting the lines underground, the Village was probably pretty safe.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 12-2011: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Hartfield – yes.  Motion passed (6-0).  Ordinance No. 12-2011 was approved. 

NEW BUSINESS

Ordinance No. 11-11, An Ordinance to Amend Sections 1159.01, 1159.02, 1159.03, 1159.04, 1159.05, 1159.07 and Repeal Existing Section 1159.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Village District was introduced and a hearing date recommended for June 1, 2011 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2011 for the June 1, 2011 Council meeting.

Ordinance No. 13-11, An Ordinance Granting Approval and an Easement to the Granville Historical Society to Allow Construction of an Addition to a Building Located at 115 East Broadway that will Encroach onto Village Owned Property Located at 118 South Main Street was introduced and a hearing date recommended for June 1, 2011 by Councilmember McGowan.  Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 13-2011 for the June 1, 2011 Council meeting.

Resolution No. 2011-29, A Resolution Expressing the Support and Cooperation of Village Council to Participate in a Joint Study with Granville Township for a Joint Public Safety Facility was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

Discussion.

Councilmember Barsky indicated that she felt a needs assessment of the police should be completed by an objective party.  She wanted Village staff to understand that this resolution was only to express support for the fire department by the Village in order to complete a site location evaluation.  Any sites evaluated should be evaluated as fire department sites only. Councilmember Barsky indicated that she wanted a needs assessment of the police department prior to committing to moving forward any further.  She stated that the current trend was to co-mingle and expand departments and that the consultant hired by the fire department objective may not be the same as the Village’s.  Acting Manager Feldman confirmed that this resolution obligated the Village to nothing more than looking at possible site locations in conjunction with the fire department.

Councilmember Mershon asked if a needs assessment had been completed for the police department.  Acting Manager Feldman indicated that an in-depth study had not been completed.  Councilmember Mershon expressed concerns about looking into a new complex without determining the needs of the department.  He indicated that an assessment need not be completed by an outside firm.  The management could provide most of that information.  Councilmember Mershon also suggested that a joint safety complex was not the only possible solution to police department facility needs, the fire department building would be a possible alternative location.

Mayor Hartfield asked if a police department facility assessment could be included as part of the site evaluation.  Acting Manager Feldman indicated that it could be a possibility. 

Councilmember McGowan requested that when looking at this project and comparing it to other communities, we should look at communities our size, not larger communities who may have greater needs.

Councilmember O’Keefe wanted information gathered to include projected growth of the department

Vote to approve Resolution No. 2011-29.  Motion carried (6-0).  Resolution No. 2011-29 was adopted.

Resolution No. 2011-30, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as Bella for Calendar Year 2011, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Barsky.

Discussion.

Councilmember O’Keefe reported that this application was approved by the Planning Commission.

Councilmember Mershon questioned whether the approved number of tables (eight to ten) would fit in the café area, even though the tables were smaller.

Vote to approve Resolution No. 2011-30.  Motion carried (6-0).  Resolution No. 2011-30 was adopted.

Resolution No. 2011-31, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2011, Subject to Restrictions was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember O’Keefe.

Discussion.

Councilmember McGowan asked when the restaurant would be opening.  He was unaware of any previous café approvals made prior to the restaurant opening.  Acting Manager Feldman indicated that he was not sure when the restaurant would open.

Vote to approve Resolution No. 2011-31.  Motion carried (6-0).  Resolution No. 2011-31 was adopted.

NOTICE OF APPEAL

In accordance with Section 1137.01(d) of the Codified Ordinances, Council accepted service of the Findings of Fact related to the approval by the Granville Planning Commission of application #2011-28 for Metropolitan Partners for 1919 Lancaster Road. Service has been made on the appellant as well as on all of the persons identified in the record who were permitted to appear and be heard at the hearing as well as all of the adjacent property owners before the Granville Planning Commission.  Service was accomplished by ordinary mail.

In accordance with Section 1137.01(b) of the Codified Ordinances, I hereby advise Council that the Record of the Granville Planning Commission with regard to the approval of application #2011-28 for Metropolitan Partners for the address 1919 Lancaster Road was delivered to the Village Council members. 

In accordance with Section 1137.01(e) of the Codified Ordinances, Council may schedule the hearing on the appeal to be held at either of the next two immediately subsequent regularly scheduled Council meetings for either Wednesday, June 1st or Wednesday, June 15th.  

Council scheduled the hearing for this appeal for Wednesday, June 1st.

Councilmember O’Keefe asked if this appeal would hold up the issuance of a partial permit for this project.  Law Director Crites indicated that he was researching this question currently.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 4, 2011

Councilmember McGowan moved to table the May 4, 2011 minutes. Second by Councilmember Barsky. Motion carried 6-0.

Special Scheduled Meeting of May 13, 2011

Councilmember McGowan made a motion to approve the May 13, 2011 minutes. Second by Councilmember Barsky.  Motion carried 6-0.

MAYOR’S COURT REPORT – April

The Mayor’s Court Report for the month of April was presented for review.

Councilmember O’Keefe expressed concern about people speeding on Burg Street.  Mayor Hartfield asked the Manager to remind Chief Mason to step up enforcement in that area.

Councilmember McGowan moved to accept the April Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – April

The Manager’s Report for the month of April was presented for review. 

Councilmember O’Keefe questioned why water consumption was down.  Acting Manager Feldman indicated that with all of the rainy weather, water consumption for lawn watering could be causing a decrease in water consumption, but should cause an increase in sewer production.

Councilmember O’Keefe questioned if stormwater run-off was causing any flooding issues at the water plant.  Acting Manager Feldman indicated that there were no issues,mbut there were concerns about the rising creek waters.

Councilmember Barsky commented on the increase in the number of unsecured building calls to the various schools.  Clerk Prasher indicated that Chief Mason was already following up with the school to work on reducing the number of calls.

Councilmember Mershon questioned if there were any issues regarding infiltration and inflow.  Acting Manager Feldman indicated that the Village was not under any EPA corrective actions, but it was a concern.  Wastewater staff would be running cameras through the lines looking for I & I later this summer.

Councilmember Mershon asked if the Village monitored flows between dry and wet times.  Acting Manager Feldman indicated that the Village had identified areas of concern and would be evaluating the lift stations.

Councilmember O’Keefe asked if there had been any problems with stormwater run-off overflowing into the creek.  Acting Manager Feldman indicated that there was no run over so far this year.  Councilmember Mershon asked if there had been any surges in basements this year.  Acting Manager Feldman indicated that he was not aware of any.

Councilmember McGowan moved to accept the April Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 6-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that she was unable to attend the meeting.  The Planning Commission made a recommendation regarding the changes to the Village Code. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

Granville Recreation District – (Lerner)

No report.

Tree & Landscape Commission - (Lerner)

Councilmember Lerner reported that the Commission was working on the improvements to Opera House Park.  The first improvement would be to repair the base for the bell with an estimated cost of $800.

Union Cemetery (Barsky)

Councilmember Barsky reported that the community work day would be on Saturday, June 25th.  The Service Department will be providing help for the Fannins prior to the community work day on June 23rd and June 24th.

OTHER COUNCIL MATTERS

Acting Manager Feldman reported that the current Mosquito Control District manager was retiring and there were concerns on how the District should proceed.  The District was formed in 1971 and was managed by Henry Marsh for the past forty years.  Licking County Common Pleas Court Judge Marcelain, who was responsible for appointments to the District, would like to appoint a new director.  The Granville Township Trustees provided a letter to the Judge suggesting that the District be dissolved and the remaining funds transferred to the Licking County Health Department to cover the cost of spraying until those funds were diminished.  The Trustees indicated that they may now be receptive to appointing a new director.  The director’s job was to contact the Licking County Health Department to initiate spraying and pay the department.  The balance of the current fund is approximately $40,000.  All affected parties will meet with Judge Marcelain on Tuesday, May 24th at 3:00pm to determine a solution.

OTHER COUNCIL MATTERS

Couucilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes;; Hartfield – yes. Motion carried 6-0. Time in: 8:44pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Hartfield – yes. Motion carried 6-0. Time in: 9:39pm.

ADJOURNMENT (9:40pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.

Council Special Meeting Minutes May 13, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

May 13, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, McGowan, Mershon, Mayor Hartfield and Law Director Crites.

Councilmember Barsky made a motion to excuse Vice Mayor Herman and Councilmembers Lerner and O’Keefe.  Second by Councilmember McGowan.  Motion carried (4-0).

The minutes reflect that Vice Mayor Herman arrived at 7:37pm.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; Barsky – yes; Hartfield – yes. Motion carried 4-0. Time in: 7:34pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Mershon – yes; Barsky – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 5-0. Time in: 8:13pm. 

ADJOURNMENT (8:14pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (5-0). Meeting adjourned.

 

Council Minutes May 4, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 4, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Hartfield, Acting Manager Feldman and Law Director Crites.

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember Lerner. Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember O’Keefe. Motion carried (6-0).   

CITIZEN COMMENTS (7:32 pm)

Vince Engel, Board member of the Bryn Du Commission, 136 Shepardson Court, provided Council with information regarding a new, upcoming event sponsored by the Bryn Du Commission, “Experience Granville.”  This event will be held in October, 2011.  The event will be free and open to the public bringing together local non-profit and for profit businesses into one location to share their services. 

Rob Drake, Board member of the Union Cemetery Board, thanked Village Council and the Trustees for their continued support of the Old Colony Burial Grounds.  This support continues the historic preservation of the cemetery as well as the traditions established by the Village’s founding fathers. Mr. Drake indicated that the Fannins would be returning in mid-June to supervise the continuing restoration process.  In the summer of 2010, a conference was held at Denison University of the Association of Gravestone Studies.  At this conference, the Union Cemetery Board received the highest award for restoration efforts given by the organization.  Mr. Drake also welcomed Township Trustee Jenks to the Board.  He indicated that he would be happy to provide a tour of the cemetery to anyone.

Don Hostetter, 19 Victoria Drive, spoke as Chair of the Granville Tree & Landscape Commission.  He reported that the Tree City USA award program was held at the Bryn Du Mansion fieldhouse on April 21, 2011.  Mr. Hostetter thanked Council for their generous support and the $2,000 contribution toward the event.  The final costs of the program were not yet available.  He anticipated that by May 10th all financial information would be submitted.  The event hosted 126 attendees and was a great success.  The Village was well represented by wonderful speakers.  Denison University received the Tree Campus designation, being only one of six schools in the state to receive that designation.  The Village was recognized for its twentieth year as a Tree City.  The Village also received the Growth Award as only one of four communities in the state. Jim Siegel was also recognized for twenty-seven years of service to the Tree & Landscape Commission.  He again thanked Council for their support and recognized Village staff for their contributions to this event.  The next annual meeting will be held in Dublin.

JOINT MEETING OF THE UNION CEMETERY BOARD

Councilmember McGowan made a motion to go into a joint meeting of the Union Cemetery Board.  Second by Councilmember Barsky.  Motion carried.  (8-0)

Mayor Hartfield called the joint meeting of the Union Cemetery Board to order at 7:44pm.

ROLL CALL

Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Mayor Hartfield, and Trustees Jenks and VanNess.

Councilmember Barsky made a motion to excuse Vice Mayor Herman and Trustee Mason from the meeting.  Second by Councilmember McGowan.  Motion carried (8-0).

Resolution No. 11-26, A Resolution to Declare, with the Granville Township Trustees, that Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Appoint a Member to the Union Cemetery Board of Trustees was moved for approval by Councilmember McGowan.  Second by Councilmember Mershon. 

No discussion.

Vote on Resolution No. 11-26.  Motion carried 8-0.  Resolution No. 11-26 was adopted by the Granville Village Council and Granville Township Trustees.           

PRESENTATION

Fire Chief Jeff Hussey made a follow-up presentation to the Joint Board regarding the proposed joint safety complex.  Chief Hussey indicated that he received strong support from various community members regarding the joint complex.  He indicated that resident comments were supportive of the collaboration and partnership aspect of the joint complex.  The concerns expressed by residents were in regard to the cost of the project and the impact of specific site locations. 

Chief Hussey indicated that he met with a bond counselor.  It would take a 4 mil levy for the Township and a 1.5 mil levy for the Village for this project.  The Township’s bond would be for twenty to twenty-five years.  He indicated that he was also looking at other finance options.  If the current Village service department site was used, the Village costs would increase to relocate the service department.  Councilmember McGowan asked if the fire department would also need an operating levy.  Chief Hussey indicated that the current operating levy would be sufficient.

Chief Hussey reported that several site locations were being reviewed.  He indicated that Granville was a difficult community to find building sites.  There were many properties available, but they were located in flood zones or had topographical issues.  It was also important for whatever location was selected to remain in the central north – south corridor in order to maintain optimum response times.  Chief Hussey indicated that the current Village service department site was still the premier site.  Councilmember O’Keefe asked if the service department site had enough visibility as a police department site.  Chief Hussey responded that he felt that area was a high visibility site and was a gateway area.  It would be a prime service area location.  Chief Mason advised that currently many people stop at the service department thinking it was the police department as the GPD houses its extra cruisers at that location. 

Councilmember McGowan asked if the cost of the Village providing a site would be included as a portion of the Village’s overall costs.  Chief Hussey indicated that providing the land would be a consideration of the overall costs.  An appraisal would need to be completed to determine the value of the property.  Chief Hussey also indicated that the Township’s properties on East College Street could also be included as part of the financial considerations.

Councilmember Lerner asked if the service department could be included on the site with the safety complex.  Chief Hussey indicated that there would not be enough room for both the safety complex and the service department. 

Chief Hussey indicated that the next steps were to prepare an agreement indicating the Village’s interest in continuing to investigate a combined Village/Township safety complex. 

Chief Hussey indicated that a site analysis would also need to be completed to allow the Village and Township to evaluate two or three sites.

Acting Manager Feldman indicated that Village staff could prepare a resolution of cooperation for continuing to evaluate this project.  The staff will identify funds to use for the site evaluation costs and complete a needs assessment of the police department.  Acting Manager Feldman indicated that both Chief Mason and Service Director Hopkins were included in discussions with Chief Hussey.  He indicated that this project could address several long term facility needs involving the police and service departments.  This resolution would not commit the Village to any further course of action except to work on the site assessment and complete a police department needs assessment.

Chief Hussey indicated that this process needed direction from both the Village Council and Township Trustees in order to complete any long term planning process.

Trustee VanNess commented that site selection was critical.  He indicated that he was not sure combining a safety complex would provide the taxpayer with better service.  He added that it was important for the Village Council to address their concerns regarding participating in this joint venture and if the Village would be able to move the service department.

Trustee Jenks felt that there were several criteria that were critical to the next phase of this project:

  1. Complete the police department needs assessment and evaluate the site feasibilities studies;
  2. Wait for the Village Council to make a decision to fully commit to the project and work jointly with the Township;
  3. Look for possible opportunities for grants and other financial collaborations;
  4. Seek citizen involvement in the process.

Councilmember McGowan moved to adjourn the joint meeting of the Board of Granville Township Trustees and the Granville Village Council.  Second by Councilmember Barsky.  Motion carried 8-0.

Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board at 8:03pm.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.” Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:04pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:22pm.

Council returned to the regular meeting.

PUBLIC HEARING (8:24 pm)

Ordinance No. 07-2011, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking

Ordinance No. 09-2011, An Ordinance Adopting the Raccoon Valley Aquifer Wellhead Protection Overlay District Zone Area

Ordinance No. 10-2011, An Ordinance to Amend Sections 921.07 and 925.18 of the Codified Ordinances and Adding Section 925.08(h) and (i) to Provide for the Use of Auxiliary Water Meters

            Tony Piehowicz, 296 Bryn Du Drive, requested that Council approve the ordinance that would allow auxiliary meters in the Village.  He indicated that this ordinance provided Council an opportunity to be fair to all residents and not charge for services they do not receive.  Residents should be permitted the option to utilize auxiliary meters.

            Jim Jung, 221 West Broadway, indicated his support for permitting auxiliary meters.  He too felt this issue was one of fairness.

            Paul Rice, 466 Glyn Tawel Drive, also supported Council approving auxiliary meters as a fairness issue.  He commented that if losing $27,000 in Village revenue was such an issue, then the Village was a poorly run government.

            Bill Wilken, 474 Glyn Tawel Drive, commented that this issue should be very straight forward.  It was a fairness issue.  Residents in other communities were permitted to utilize auxiliary meters, so should Granville residents.  He indicated that he did not understand the obsession regarding the revenue cap.

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:30pm.

OLD BUSINESS

Ordinance No. 07-2011, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking was removed from the table by Councilmember Barsky by motion.  Second by Councilmember O’Keefe.  Motion passed (6-0).

Discussion:

Councilmember Mershon moved to amend Ordinance No. 07-2011 with new Ordinance No. 07-2011 provided to Council.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 07-2011 with new Ordinance No. 07-2011: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Hartfield – yes.  Motion carried (6-0).  Ordinance No. 07-2011 was amended. 

Councilmember Mershon indicated that he questioned including items #28 and #31 as part of the ordinance, as those items reflected signage added by the previous Village Manager.  He did not think, that restricting parking along the whole length of the west side of Jones Road along the Bryn Du Mansion fence, was necessary.  He preferred the signage that was recommended by the Lights, Streets/Sidewalks, Safety and Utilities Committee, which prohibited parking near the gate, but allowed parking along the rest of that portion of Jones Road. 

Councilmember Mershon moved to delete 351.15(28) and (31) from Ordinance No. 07-2011 and renumber current 351.15(29), (31) and (32) to 351.15(28), (29) and (30).   Second by Councilmember McGowan. 

Councilmember O’Keefe asked if cars currently parked along the west side of Jones Road.  Councilmember Mershon indicated that cars were parking there illegally.  Councilmember Mershon preferred that the previous parking pattern be re-established and allow the Village Manager to restrict parking as needed.  The current law provides for the Village Manager to make that decision.

Councilmember Lerner indicated that cars park along that area Monday through Friday quite frequently to be closer to the ball field.  There was parking available at the Mansion, but many students prefer not to walk the extra distance.  Councilmember Mershon indicated that the parking restriction pushed cars into the Erinwood subdivision and Spring Hills Baptist church parking lot.  The students were then forced to cross Newark-Granville Road or Jones Road to access the field, which was more dangerous than parking along Jones Road.  Councilmember Lerner commented that she felt students would use better judgment in crossing the street than in opening their car doors onto Jones Road.

Councilmember Lerner questioned the impact to the trees planted along the west side of Jones Road should parking be permitted again. 

Councilmember O’Keefe asked if there had been any safety concerns with parking along Jones Road.  Chief Mason indicated that there had not been any accidents; however, there had been several near misses and a number of complaints.  All vehicles must be completely off the roadway to park on a non-curb or gutter street.

Councilmember Lerner suggested that the current signage remain and use the option for the Village Manager to permit parking as needed.  Acting Manager Feldman indicated that not all parking restricted areas in the Village were signed.  Some areas were not signed due to view shed issues or over signage in a particular area. 

Councilmember Barsky suggested that the Tree and Landscape Commission be asked about the impact on the health of the trees should parking be permitted.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 07-2011 by deleting 351.15(28) and (31) from Ordinance No. 07-2011 and renumbering current 351.15(29), (31) and (32) to 351.15(28), (29) and (30): O’Keefe – no; Barsky – no; Lerner – no; McGowan – yes; Mershon – yes; Hartfield – no.  Motion failed (2-4). 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2011 as amended: Barsky – yes; Lerner – yes; McGowan – no; Mershon – no; O’Keefe – yes; Hartfield – yes.  Motion passed (4-2).  Ordinance No. 07-2011 was approved as amended. 

Ordinance No. 09-2011, An Ordinance Adopting the Raccoon Valley Aquifer Wellhead Protection Overlay District Zone Area was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Acting Manager Feldman indicated that the wellhead protection zoning area had been in existence since the early 1990’s.  However, there was never an update made to the Village zoning map designating that protection zone.  This ordinance designated the wellhead protection zone.  Both the Ohio EPA and the Village’s Wellhead Protection team approved a one year protection area as the designated zoning area.  It was determined that the five year zone would be difficult to enforce as it encompassed large residential areas.   

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2011: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes.  Motion passed (6-0).  Ordinance No. 09-2011 was approved. 

Ordinance No. 10-2011, An Ordinance to Amend Sections 921.07 and 925.18 of the Codified Ordinances and Add Section 925.08(h) and (i) to Provide for the Use of Auxiliary Water Meters was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember McGowan.

Discussion:

Councilmember O’Keefe questioned the basis for establishing an additional $2 monthly meter reading fee.  Acting Manager Feldman indicated that a fee to read an additional meter was fairly common in other communities.  The fee was added to cover administrative costs. 

Councilmember O’Keefe asked the cost to administer these second meters regarding inspections.  Would it require additional staffing?  Acting Manager Feldman indicated that the increase in staff work load would be determined by the number of meters purchased.   He indicated that no new staff would be needed; existing personnel would handle any additional work load.

Councilmember Mershon questioned the need for the additional $2 meter reading charge as the meters were read through the use of electronic, hand-held devices. 

Councilmember O’Keefe asked how common auxiliary meters were in other communities.  She indicated that she had not heard of auxiliary/deduct meters previously.  Acting Manager Feldman indicated that secondary meters were very common in central Ohio communities, especially in municipalities who contracted with the City of Columbus.  Gahanna indicated that 10% of their customers had auxiliary meters, Hebron and Heath had less than 10% of their customers using auxiliary meters and Johnstown had less than 1% of their customers using auxiliary meters.

Councilmember McGowan indicated his support for auxiliary meters as many neighboring communities permitted meters.  He also agreed with the residents who spoke regarding the fairness of charging residents for a service they were not using.

Councilmember Barsky indicated that she had a philosophical difference of opinion regarding the issue of fairness.  She questioned the fairness to the entire community making everyone pay increased rates to cover the lost revenue caused by a few.  She questioned permitting residents to pick and choose what services they wanted to pay for and where that could lead in the future.

Councilmember Mershon indicated that he thought it was unfair to add an additional $2 charge and stigmatize residents for asking permission to have auxiliary meters.

Councilmember O’Keefe expressed concern about conservation issues.  She was concerned that by permitting auxiliary meters, people would use more water.  Councilmember Mershon countered that the current system was financially unfair by charging residents for services they were not using and environmentally unfriendly.  If the Village was currently undercharging for water services, then those rates should be adjusted.  The Village should charge the appropriate rate for services to cover all Village costs and services provided.

Councilmember O’Keefe expressed concern regarding the resident’s comment that maintaining the current system was bad government.  Acting Manager Feldman indicated that staff would be providing Council with a recommendation for adjusting both the current water and sewer rate structure.  The water and sewer funds were both enterprise funds and therefore separate from the Village’s general fund.  Those funds should self-sustaining.

Councilmember Lerner questioned how much a resident would save installing an auxiliary meter.  Councilmember Mershon responded that if a resident felt they would benefit from installing a meter, then they will install one.

Mayor Hartfield expressed concern for the unknown impact to the sewer fund should auxiliary meters be permitted.  She also expressed concern about encouraging excessive water usage.  She understood that currently the water shed would not be overtaxed, but she expressed concern about the future.  Could the Village have a policy regarding water usage during a draught?  Acting Manager Feldman indicated that during a draught, water usage could well increase and the Village could develop a policy that imposed restrictions during draught periods.

Councilmember Mershon moved to amend Ordinance No. 10-11, Section 2, 925.08(h) by changing the word “may” in that section to “shall” and in Section 3, 925.18(a) to delete the words “or auxiliary water meter” and change “water meter” to “water account.”  Second by Councilmember McGowan.

Councilmember Mershon indicated that his motion would remove the minimum monthly water charge of $3.55 on auxiliary meters.

Mayor Hartfield called for a roll call vote to amend Ordinance No.10-2011 to remove the minimum fee for an auxiliary meter: McGowan – yes; Mershon – yes; O’Keefe – no; Barsky – yes; Lerner – yes; Hartfield – no.  Motion passed (4-2).  Ordinance No. 10-2011 was amended. 

Councilmember Mershon moved to amend Ordinance No. 10-11 by deleting the last sentence in Section 2, 925.08(h) to remove the monthly $2 meter fee. Second by Councilmember McGowan. 

Councilmember Mershon indicated that there would not be any additional work load added to the water department to read the additional meters, so there should not be an additional charge. 

Councilmember McGowan questioned the additional costs to other residents should an increase be needed on the sewer rate.  Acting Manager Feldman indicated that an additional $.86 per sewer customer/per month would be needed if seventy to eighty residences added auxiliary meters.  Acting Manager Feldman indicated that the Village currently has seventy to eighty customers with irrigation systems.  These residents might be likely to install an auxiliary meter.

Mayor Hartfield called for a roll call vote to amend Ordinance No.10-2011 to remove the $2 monthly meter reading fee: Mershon – yes; O’Keefe – no; Barsky – yes; Lerner – no; McGowan – yes; Hartfield – no.  Motion failed (3-3). 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2011 as amended: O’Keefe – no; Barsky – no; Lerner – no; McGowan – yes; Mershon – yes; Hartfield – no.  Motion failed (2-4).  Ordinance No. 10-2011 was not approved. 

NEW BUSINESS

Resolution No. 2011-27, A Resolution to Appoint Members to the Bryn Du Commission was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

Discussion.

Councilmember Mershon moved to amend Ordinance No. 2011-27 by amending the second Whereas clause to remove Kris Burkett and insert Tony Piehowicz, change Village of Granville to Granville Area Chamber of Commerce and in Sections I and II, and remove Village Council and replace with Granville Area Chamber of Commerce.  Second by Councilmember McGowan

Vote to amend Resolution No. 2011-27 as moved.  Motion carried (6-0).  Resolution No. 2011-27 was amended.

Vote to approve Resolution No. 2011-27 as amended.  Motion carried (6-0).  Resolution No. 2011-27 was adopted.

Resolution No. 2011-28, A Resolution to Express Appreciation to Tony Piehowicz for Service on the Bryn Du Commission was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Barsky.

Discussion.

Council thanked Mr. Piehowicz for his service on the Bryn Du Commission.  Council appreciated his willingness to serve the community.  Mr. Piehowicz thanked Council for there support of the Bryn Du Mansion.

Vote to approve Resolution No. 2011-28.  Motion carried (6-0).  Resolution No. 2011-28 was adopted.

Ordinance No. 12-11, An Ordinance Granting a Utility Easement Across Village Owned Property Located at 118 South Main Street to the Ohio Power Company, an Ohio Corporation and a Unit of American Electric Power was introduced and a hearing date recommended for May 18, 2011 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2011 for the May 18, 2011 Council meeting.

Acting Manager Feldman indicated that the underground placement of these lines would help facilitate the expansion of the Granville Historical Society.  The placement of this line underground would be in keeping with Council’s goal to burying lines where possible.  Additionally, American Electric Power was willing to bear the expense of this project as they have determined the current line configuration was a safety issue.

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 20, 2011

Councilmember Barsky made a motion to approve the April 20, 2011 minutes as amended. Second by Councilmember O’Keefe. Motion carried 6-0.

Special Scheduled Meeting of April 27, 2011

Councilmember Barsky made a motion to approve the April 27, 2011 minutes. Second by Councilmember O’Keefe.  Motion carried 6-0.

Special Scheduled Meeting of April 30, 2011

Councilmember O’Keefe made a motion to approve the April 30, 2011 minutes. Second by Councilmember Barsky.  Motion carried 6-0.

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that a variety of sign, driveway, and fence applications were approved.  Councilmember O’Keefe indicated that the Commission tabled the changes to the Village District code until their next meeting.  Metropolitan Partners’ development plan on South Main Street was also approved.  However, a question was raised regarding standing for Dennis Cauchon regarding this application.  The Planning Commission vote was tied regarding whether Mr. Cauchon would be allowed to speak.  Law Director Crites advised that as the vote was tied, he recommended permitting Mr. Cauchon the opportunity to speak.  Mr. Cauchon objected to the location of the pathway along South Main Street.  The application was approved as submitted.  Councilmember Lerner asked why Mr. Cauchon’s standing was questioned.  Mayor Hartfield indicated that the standards for speaking about Planning Commission and BZBA applications were different than Council meetings.  Those meetings were not open for general public comment.  Law Director Crites indicated that standing was only granted to parties who claim a direct or present injury. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky reported that the Planning & Zoning Committee was waiting to schedule their next meeting for feedback from legal counsel regarding how the current code addresses the issues of chickens in the Village.  Law Director Crites indicated that counsel’s memo was in process.  Councilmember McGowan suggested that the Committee consider including language in any proposed ordinance requiring the consent of all adjoining property owners prior to authorizing a permit to raise chickens.

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Rec District has completed their community needs assessment and would be making a presentation regarding the results tomorrow evening.  Acting Manager Feldman informed Council that Rec Director Andy Wildman would be making a presentation of their findings to Council at their next meeting.

Tree & Landscape Commission - (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember Barsky reported that the Comprehensive Plan Steering Committee met earlier that week.  The Committee was in the process of tightening up the Plan.  The Committee hoped to have a completed document by June 10, 2011 and hold a public hearing at the end of June.

Councilmember O’Keefe indicated that during the Comprehensive Plan meeting the issue of round-abouts was raised.  It was suggested that round-abouts were more environmentally friendly by allowing 30% fewer emissions.  She indicated that the Committee was expressed support of installing a round-about at the new Cherry Valley Road intersection at Newark-Granville Road.  The Committee commented that the ODOT survey also supported installing a round-about.  Councilmember Mershon indicated that the Cherry Valley Road and Newark-Granville Road intersection was a more appropriate place for a round-about than previously discussed locations.  Mayor Hartfield expressed concerns about the effectiveness of some round-abouts.  Councilmember Lerner felt a round-about was not in keeping with the rural character of the area.

Mayor Hartfield indicated that a new Council representative needed to be appointed to the Granville Education Foundation as the current appointment expired at the end of June.  The term for this appointment was three years and the Foundation met about five times per year for about an hour.  Councilmember Lerner indicated that she would accept the appointment if she could resign her appointment to the Granville Recreation District.  Councilmember McGowan indicated he would take the Granville Recreation District appointment, but would only be able to attend the meeting once per month. 

Councilmember Mershon questioned information reported in the Sentinel regarding the Village purchasing a police cruiser.  He indicated that staff was not to make any expenditures over $10,000 without Council approval. 

ADJOURNMENT (9:47pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.

Council Special Meeting Minutes April 30, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

April 30, 2011

 

CALL TO ORDER (by Mayor Hartfield at 10:04am)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites.

EXECUTIVE SESSION

Councilmember Mershon moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:05am. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 12:28pm. 

ADJOURNMENT (12:29pm)

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Council Special Meeting Minutes April 27, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

April 27, 2011

 

CALL TO ORDER (by Mayor Hartfield at 4:33pm)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites.

Councilmember Barsky made a motion to excuse Councilmember McGowan.  Second by Councilmember Mershon.  Motion carried (6-0).

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Lerner – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 6-0. Time in: 4:34pm. 

Councilmember Barsky moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 6-0. Time in: 7:27pm. 

ADJOURNMENT (7:28pm)

Councilmember O’Keefe moved to adjourn the meeting. Second by Councilmember Lerner. Motion carried (6-0). Meeting adjourned.

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