VILLAGE OF GRANVILLE
February 2, 2011
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry.
Vice Mayor Herman made a motion to excuse Councilmember Barsky. Second by Councilmember Lerner. Motion carried (6-0).
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Councilmember O’Keefe. Motion carried to amend the agenda (6-0).
CITIZEN COMMENTS (7:32pm)
Jeff Oster, 4049 Goose Lane, spoke as an owner of two businesses in the Village. He invited Councilmembers to participate in the Granville Public Library program Community Economics 101 hosted by Rob Klinger, Licking County Economic Development Manager on February 23rd from 6:30 to 8:30pm at the library. The presentation is designed to explain local economic growth and development issues. The presentation is limited to twenty individuals. Mr. Oster encouraged Council and Planner Terry to attend the meeting. Planner Terry explained that the meeting conflicted with a public meeting regarding the Burg Street sidewalk extension. Mr. Oster indicated that he would look into changing the date of the meeting and advise Council of a new date.
As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm.
Charles Hawk, RITA Business Development and Member Relations Coordinator, and Lori Gischel, Director of the RITA Worthington Office, gave a presentation regarding the Regional Income Tax Agency. Mr. Hawk indicated that it was the mission of RITA to provide member communities with high quality, cost effective municipal services. There were four facilities throughout the state of Ohio. The main headquarters was in Brecksville with locations in Worthington, Youngstown and Mentor. RITA planned on opening a facility in the southwestern portion of the state later in 2011. Mr. Hawk indicated that RITA was founded in 1971 when thirty-eight northeast Ohio communities joined to form a regional Council of Governments. This non-profit governmental agency was managed by a nine member Board of Trustees serving three-year terms. The current executive director was Rick Carbone. RITA currently served one hundred eighty-five municipalities and counties in Ohio. RITA offered comprehensive tax collection services indentifying and registering taxpayers in each community. Mr. Hawk listed all of the services offered by RITA. He indicated that RITA, unlike the Village, was able to partner with the IRS enabling RITA cross check information with the IRS database. He indicated that RITA had a disaster recovery plan which allowed RITA to become operational within two to three days following a major event. He indicated that RITA could act as an extension of an existing tax department or act as the Village’s tax department. Mr. Hawk estimated that if Granville elected to join RITA, the cost of the service would be between $73,000 and $81,000. This fee represented approximately three percent of Granville’s income tax revenue. Mr. Hawk further explained that the cost of the service was based upon income tax revenues, so the rate could increase as revenues increased. Ms. Gischel indicated that generally RITA required municipalities to require a mandatory filing code as part of their Village Code. The Village of Granville currently has just a mandatory registration code.
Vice Mayor Herman asked if, as a governmental agency, RITA employees received raises. Ms. Gischel responded in the affirmative that there was a pay matrix in place for employees. Vice Mayor Herman also asked what percentage of RITA’s budget goes toward employee salaries and benefits. Ms. Gischel indicated that she did not know a specific percentage, but would get that information and provide to Council. She did indicate that the percentage was a lion’s share of RITA’s budget. Vice Mayor Herman asked the percentage of rate increases to municipalities during the past several years. Ms. Gischel indicated generally the rate increases were two percent. Vice Mayor Herman indicated that he was asking in order to determine if Village Council could anticipate a means to predict increases for budgetary purposes. Vice Mayor Herman also asked if extracts and database information would be available to RITA for all 1099s for Village residents. Ms Gischel responded in the affirmative. Vice Mayor Herman asked if RITA could provide the names of municipalities that were the size of Granville as references.
Councilmember O’Keefe asked if RITA could be contracted on a trial basis. Mr. Hawk indicated that a contract with RITA was only for one year and renewable after that time. He indicated that RITA requested that municipalities stay with RITA for a three year period to see the full advantage of their services. Councilmember O’Keefe asked about the short term investment of tax revenue. Ms. Gischel indicated that she did not have that information, but would provide it to Council.
Councilmember Lerner asked if municipalities generally saw an increase in revenue after joining RITA. Mr. Hawk indicated that generally municipalities did see an increase in revenue.
Councilmember Mershon asked how many municipalities have cancelled their contracts with RITA. Mr. Hawk indicated that only twelve municipalities have left RITA since 1971 with two of those communities returning.
Mayor Hartfield thanks Mr. Hawk and Ms. Gischel for their presentation.
PUBLIC HEARING (8:17pm)
Ordinance No. 04-11, An Ordinance to Permit the Demolition of a Two Story Detached Accessory Structure at 223 East Elm Street
As no one appeared to speak regarding this ordinance, Mayor Hartfield closed the public hearing at 8:18pm.
Ordinance No. 04-11, An Ordinance to Permit the Demolition of a Two Story Detached Accessory Structure at 223 East Elm Street was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Herman.
Councilmember O’Keefe indicated that this ordinance was approved by the Planning Commission.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-11: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe - yes; Herman – yes; Hartfield – yes. Ordinance No. 04-2011 passed (6-0).
Resolution No. 11-06, A Resolution to Authorize the Village Manager to Advertise for Bids for the 2011 Street Improvement Program was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon.
Councilmember O’Keefe asked if these improvements were included as part of the 2011 budget. Mayor Hartfield indicated that the street improvement were included in the budget.
Mayor Hartfield called for a vote to approve Resolution No. 11-06. Motion carried (6-0). Resolution No. 11-06 was approved.
Resolution No. 11-07, A Resolution to Authorize the Village Manager to Advertise for Bids for the Grounds Maintenance Contractor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.
Mayor Hartfield called for a vote to approve Resolution No. 11-07. Motion carried (6-0). Resolution No. 11-07 was approved.
Councilmember McGowan thanked Service Director Hopkins and the service department for their efforts in removing the snow during the past two months.
REVIEW OF MINUTES
Special Scheduled Meeting of January 15, 2011
Vice Mayor Herman made a motion to approve the January 15, 2011 minutes as amended. Second by Councilmember Mershon. Motion carried 6-0.
Regularly Scheduled Meeting of January 19, 2011
Councilmember McGowan made a motion to approve the January 19, 2011 minutes as amended. Second by Councilmember Lerner. Motion carried 6-0.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Councilmember Mershon reported that grant application deadline was extended to February 22, 2011.
Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Vice Mayor Herman indicated that the minutes from the LSSU committee meeting were included in Council’s packet. Councilmember O’Keefe indicated that comments were attributed to her in the minutes, but she did not attend the meeting. Clerk Prasher indicated that comments made by Councilmember O’Keefe during her tenure on the committee were included in the minutes as part of the committee’s scope of work for the tree trimming committee. Councilmember Mershon indicated that a couple of residents anticipated that the auxiliary/deduct meter issue would have been included on this meeting’s agenda. Acting Manager Terry indicated that staff would provide that information regarding deduct/auxiliary meters to Council as soon as time permitted.
Planning Commission – (O’Keefe)
Councilmember O’Keefe indicated that the Planning Commission discussed amending the Village Code to permit some approvals be made administratively rather than coming to the Planning Commission. Councilmember O’Keefe indicated that the Planning and Zoning Committee would further discuss this issue. Councilmember O’Keefe indicated that Planning Commission approved an air conditioner, a window replacement and held a work session with the Granville Historical Society regarding an expansion to the museum on East Broadway. There were concerns mentioned about the expansion regarding the location of the foundation and how it could impact Park National Bank and/or the alleyway. The Historical Society indicated that they would continue to work on the plans. Councilmember Mershon asked if there was a discussion regarding parking issues. Acting Manager Terry indicated that she had several earlier discussions with the Historical Society regarding parking issues, lot coverage and variances.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
The P & Z Committee has scheduled a meeting for Tuesday, February 15, 2011 at 7:00pm.
Granville Recreation District – (Lerner)
Tree & Landscape Commission (Lerner)
Union Cemetery (Barsky)
Councilmember Mershon reported that the Granville Education Foundation would be holding a reorganization meeting in May. At that time, the Village Council may need to appoint a new Council representative.
OTHER COUNCIL MATTERS
Councilmember O’Keefe asked if Council was going to discuss the RITA presentation. Councilmember Mershon suggested that Finance Director Kraner should make a presentation to Council and provide her recommendation. Vice Mayor Herman indicated that Council should also wait to receive the information requested from RITA. Finance Director Kraner indicated that she was in the process of preparing information for Council. She indicated that she would make that information available once a response from RITA was received.
Councilmember O’Keefe also reported that she filled in for the Mayor at the Cub Scout Pinewood Derby. She indicated that the event was a great experience and something really enjoyable.
Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Mershon.
Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:40pm.
Councilmember McGowan moved to return to regular session. Second by Councilmember Lerner.
Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 6-0. Time in: 9:40pm.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (6-0). Meeting adjourned.