Granville Community Calendar

Council Minutes January 19, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

January 19, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman.  Motion carried to amend the agenda (7-0).   

CITIZEN COMMENTS (7:32pm)

As no one appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:33pm.

PRESENTATION

The Ohio Department of Transportation staff Julie Gwinn, Acting Deputy Director ODOT District 5, Amy Toohey, Rebekah Anderson, Heather McCollum, Dave Slatzer and Sandie Mapel from Licking County Area Transportation System provided Council with a presentation regarding the proposed Cherry Valley Road interchange.

Julie Gwinn provided Council with a summary of the public opinions received from the public hearing and from public comment.  Ms. Gwinn indicated that Newark requested a roundabout at the southern terminus of the exchange and Cherry Valley Road.  She indicated that public support was two to one for a roundabout at the northern Newark-Granville Road terminus.  Ms. Gwinn indicated that the response consisted of seventy-three respondents.  She also indicated that Council’s concerns regarding the landscaping of the northern portion of the project would be addressed during the final design stage.  Ms. Gwinn wanted to confirm the type of terminus Council wanted at the Newark-Granville Road connection.  She confirmed that she had been advised that Village Council wanted a signalized intersection.

Sandie Mapel indicated that a bike path connection would be included as part of the project to connect the Newark-Granville Road pathway with the T J Evans pathway south of State Route 16. 

Council asked ODOT if the easternmost exit ramp from westbound State Route 16 could remain open.  Ms. Gwinn indicated that current federal highway and state standards require that ramps be more than a mile apart.  ODOT would not be able to leave the ramp open. 

Council questioned ODOT personnel regarding the modeling standards that required the excessive number of lanes designed for the bridge and the number of lanes leading north toward Newark-Granville Road.  ODOT explained the standards and data information used.  Councilmembers questioned the data standards used and requested that ODOT review those standards as they now apply to Granville’s restrictive zoning standards.  ODOT also indicated that the roadway leading north from the interchange and the turn lanes being added to Newark-Granville Road were based modeling and traffic studies and designed at a functional level of a grade C.  Council asked that the number of lanes be reduced.  ODOT indicated that they would review and model and see if the number of lanes could be reduced, which in turn would reduce the functioning level of the roadway to a D.  Ms. Gwinn asked that the Village send confirmation of the use of a signalized intersection at the northern terminus. 

Councilmember O’Keefe reminded Council that that ODOT suggested installing a turn lane in the southbound lane of South Main Street to ease entering into the Granville Market parking lot.  Council, at that time, was not in support of a turn lane.  She indicated that she believed a turn lane was needed today. Councilmember O’Keefe suggested that Council should consider more foresight about the additional lanes suggested by ODOT for the bridge and not remove the additional lanes recommended.   

A printed copy of the presentation will be filed with these minutes.

PUBLIC HEARING   (9:37pm)

Ordinance No. 01-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses Related to Funding the Opera House Park Improvement Fund

Ordinance No. 02-11, An Ordinance to Amend Section 1162.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for Demolition Permits

Ordinance No. 03-11, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for the Review Procedure

As no one appeared to speak regarding these ordinances, Mayor Hartfield closed the public hearing at 9:38pm.

OLD BUSINESS

Ordinance No. 01-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses Related to Funding the Opera House Park Improvement Fund was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-11: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe; Herman – yes; Hartfield – yes.  Ordinance No. 01-2011 passed (7-0).

Ordinance No. 02-11, An Ordinance to Amend Section 1162.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for Demolition Permits was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

Discussion:

Acting Manager Terry indicated that the amendments to this Code were to make this portion of the Code consistent with other sections of the Code.  The areas highlighted were inadvertently removed and were added back to the Code.

Councilmember Mershon asked if the new language would change the approval process of demolitions from being passed by ordinance to resolution.  Acting Manager Terry indicated that the language regarding the legislative process was the same as the processes in other parts of the Code, which would allow approval of demolitions by resolution.

Councilmember Mershon moved to amend Ordinance No. 02-11 by adding the language highlighted in yellow in Sections C & D (Section 1162.02(c)(2) “A sign shall be posted on the subject property indicating the proposed demolition and the date, time and location of the hearing at least six days prior to the hearing date for the Planning Commission and/or the Village Council” and Section 1162.02(d) “or makes a contribution to the continuous fabric of the street edge.”   Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 02-11: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 02-2011 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 02-11: McGowan – yes; Mershon – yes; O’Keefe; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 02-2011 passed (7-0) as amended.

Ordinance No. 03-11, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for the Review Procedure was introduced and moved for approval by Councilmember Lerner. Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-11: Mershon – yes; O’Keefe; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Ordinance No. 03-2011 passed (7-0).

NEW BUSINESS

Resolution No. 11-02, A Resolution to Appoint Members to the Charter Review Commission was introduced and moved for approval by Councilmember Barsky. Second by Councilmember Lerner.

Discussion:

Mayor Hartfield asked if the Commission can begin the process with only four members and if additional residents could be added to the Commission later.  Law Director Crites indicated that the Commission’s work may proceed with only four members.   He indicated that the “shall” language is discretionary, not mandatory.  Additional members may be added, up to seven, as individuals apply.

Council thanked the applicants in the audience for volunteering their time and service to participate in this Charter Review process.

Councilmember Barsky moved to appoint the four applicants who applied:  Dan Bellman, Fred Biesecker, Tom Bunyard and Gail McConnon.  Second by Councilmember Mershon.

Mayor Hartfield called for a vote to amend Resolution No. 11-02 to appoint the four applicants.  Motion carried (7-0).  Resolution No. 11-02 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 11-02 as amended.   Motion carried (7-0).  Resolution No. 11-02 was approved as amended.

Resolution No. 11-03, A Resolution to Appoint Members to Board of Zoning and Building Appeals was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.

Discussion:

Councilmember Mershon moved to amend Resolution to change “a Member” in the title to “Members” and reappoint the three returning Board members.  Second by Councilmember McGowan.

Mayor Hartfield called for a vote to amend Resolution No. 11-03.  Motion carried (7-0).  Resolution No. 11-03 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 11-03 as amended.   Motion carried (7-0).  Resolution No. 11-03 was approved as amended.

Resolution No. 11-04, A Resolution to Appoint Members to the Planning Commission was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan.

Discussion:

Councilmember O’Keefe moved to reappoint the three returning Commission members.  Second by Councilmember Barsky

Mayor Hartfield called for a vote to amend Resolution No. 11-04.  Motion carried (7-0).  Resolution No. 11-04 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 11-04 as amended.   Motion carried (7-0).  Resolution No. 11-04 was approved as amended.

Ordinance No. 04-11, An Ordinance to Permit the Demolition of a Two-Story Detached Accessory Structure at 223 East Elm Street was introduced and a hearing date recommended for February 2, 2011 by Councilmember McGowan. Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-11 for the February 2, 2011 Council meeting.

Resolution No. 11-05, A Resolution Authorizing the Village Manager to Prepare and Submit a Letter of Interest to the Ohio Department of Transportation for funding Through the Transportation enhancement Program for the Construction of a Sidewalk Along Burg Street was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Herman.

Discussion:

Councilmember Barsky asked if this request was the same as the ten foot pathway application that was submitted last year.  Acting Manager Terry indicated that last year a ten foot pathway grant was submitted, but in checking with ODOT the Village may submit for a five foot sidewalk.  She indicated that even though staff had not met with Burg Street residents yet, she felt it was important for the Village to take advantage of the submittal process in order to allow a new manager the option to move the project forward.  This submittal was only to gain the opportunity to submit for a grant later.  This sidewalk proposal should not require any additional right-of way and be more in line with the needs and requests of the residents.  This process was non-binding and would be an 80/20 funding split.

Councilmember Mershon indicated that he was hesitant to spend more staff time on a project that may never more forward.

Councilmember McGowan asked when funding would be available and needed from the Village.  Acting Manager Terry indicated the funding would be available in 2015. 

Councilmember O’Keefe indicated that this proposal eliminates many of the issues with the previous proposal including issues involving tree and landscaping removal, right-of-way issues and provide for a more pleasant, smaller walkway.

Mayor Hartfield called for a vote to approve Resolution No. 11-05.   Motion carried (6-0).  Resolution No. 11-05 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of January 5, 2011

Councilmember McGowan made a motion to approve the January 5, 2011 minutes as amended. Second by Councilmember Barsky.  Motion carried 7-0.

MAYOR’S COURT REPORT – December

The Mayor’s Court Report for the month of December was presented for review.

Councilmember McGowan moved to accept the December Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – December

The Manager’s Report for the month of December was presented for review.            

Councilmember McGowan moved to accept the December Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

The LSSU Committee have scheduled a meeting for Tuesday, January 25, 2011 at 7:00pm.

Planning Commission – (O’Keefe)

No report.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The P & Z Committee have scheduled a meeting for Tuesday, February 15, 2011 at 7:00pm.

Granville Recreation District – (Lerner)

Councilmember Lerner reported the Bill Hoffman requested a letter of support from the Rec District regarding the proposed pathway from Kendal into the Village.  They were also applying for a Transportation Enhancement grant.  Councilmember Lerner reported that the Rec District offices were now consolidated in the Village Office building.  They would no longer have an office in the Chamber office.  The Rec District would be meeting with the school district to formalize building use agreements.

Tree & Landscape Commission (Lerner)

Councilmember Lerner indicated that the Commission was making plans for Opera House Park.  They will also be exploring how other communities handle the maintenance and health of their downtown trees.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Council scheduled a special Council meeting for Tuesday, February 1, 2011 beginning at 7:30pm with an Executive Session.

Acting Manager Terry advised Council that there was an existing mutual aid agreement for the wastewater system through the Ohio Warning System.  The Village was general self-contained with back-up pumps and the portable pump and generator.

 cting Manager Terry also indicated that Jean Hoyt submitted her resignation from the BZBA today.  Ms. Hoyt indicated that she would serve for a couple of additional months until someone could be appointed.

ADJOURNMENT (10:18pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

Employee Payroll / Compensation

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