VILLAGE OF GRANVILLE
August 17, 2011
CALL TO ORDER (by Councilmember McGowan at 7:34pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, O’Keefe, and Manager Stilwell.
Councilmember Barsky made a motion to excuse Mayor Hartfield, Vice Mayor Herman and Councilmember Mershon. Second by Councilmember Lerner. Motion carried (4-0).
The minutes reflect that Councilmember Mershon arrived at 7:44pm. Assistant Law Director King arrived at 7:58pm.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda. Second by Councilmember Barsky. Motion carried (4-0).
CITIZEN COMMENTS (7:35pm)
As no one appeared to speak, Councilmember McGowan closed Citizen Comments at 7:35pm.
Ordinance No, 31-11, An Ordinance to Amend Ordinance No. 22-10 for Adjustments of the Annual Budget for the Fiscal Year 2011 and to Revise Sums for Operating Expenses for the Extension of the South Main Street Waterline
As no one appeared to speak, Councilmember McGowan closed the Public Hearing at 7:36pm.
Ordinance No, 31-11, An Ordinance to Amend Ordinance No. 22-10 for Adjustments of the Annual Budget for the Fiscal Year 2011 and to Revise Sums for Operating Expenses for the Extension of the South Main Street Waterline was introduced and moved for approval by Councilmember Barsky. Second by Councilmember O’Keefe.
Manager Stilwell advised Council that the cost of this extension was appropriated in the 2010 budget. This legislation was just re-appropriating the amount for the 2011 budget.
Councilmember McGowan asked if the appropriation was less this year than last year. Manager Stilwell indicated that he was unsure of the amount of last year’s appropriation.
Councilmember McGowan called for a roll call vote to approve Ordinance No. 31-2011: Barsky – yes; Lerner – yes; McGowan – yes; O’Keefe – yes. Motion passed (4-0). Ordinance No. 31-2011 was approved.
Resolution No. 2011-47, A Resolution to Award the Contract for the Extension of the South Main Street Waterline to Precise Boring of Ohio, LLC, as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Barsky.
Manager Stilwell advised Council that the annexation agreement between Metropolitan Partners and the Village required that installation of this waterline. He indicated that Engineer Turner was available to answer any of Council’s questions.
Councilmember Barsky asked if the directional boring process would be used for the entire project and why the cost of the project was so low. Engineer Turner indicated that the project was bid as using directional boring for sixty percent of the project, primarily under Raccoon Creek, while the rest of the project was bid as open cut. However, Precise Boring, the low bidder, bid the entire project using the directional boring process. This bidder was an experienced contractor who Engineer Turner had worked with previously.
Councilmember Barsky asked if this contractor had a history of cost overruns. Engineer Turner indicated that he called several companies, who had used this contractor, and found no one who had an issue with problems or cost overruns. Engineer Turner indicated that boring in under Raccoon Creek could have some unexpected difficulties. However, when the pedestrian bridge was built and six to seven borings were done, the results showed the area to be fairly rock free.
Councilmember Barsky asked how for the waterline would be extended and if other properties would use the boring method. Engineer Turner indicated that the waterline would be extended under Raccoon Creek, south along South Main Street to the southern edge of the Village service department property, seventy feet across the service department property. Metropolitan Partners would then extend the line through their property.
Councilmember O’Keefe questioned whether the boring process was generally a more expensive means of installing lines. Engineer Turner indicated that previously, using the boring method was more costly. However, improvements in technology reduced the costs.
Councilmember Barsky asked if the contractor would be forced to open cut for some reason would there be additional costs. Engineer Turner indicated that the work must be completed at the bid price. But should there be any cost overruns due to hitting rock; those costs must first be approved.
Vote to approve Resolution No. 2011-47. Motion carried (5-0). Resolution No. 2011-47 was adopted.
Resolution No. 2011-48, A Resolution to Update Fees Charged by the Village of Document Copies, Tapes and CDs Sold to the Public was introduced and moved for approval by Councilmember Lerner. Second by Councilmember Barsky.
Councilmember Barsky asked if the changes were from a per document price to a per page price. Clerk Prasher responded in the affirmative.
Vote to approve Resolution No. 2011-48. Motion carried (5-0). Resolution No. 2011-48 was adopted.
REVIEW OF MINUTES
Special Scheduled Meeting of June 29, 2011
Councilmember Barsky made a motion to approve the June 29, 2011 minutes as amended. Second by Councilmember O’Keefe. Motion carried 5-0.
Regularly Scheduled Meeting of August 3, 2011
Councilmember O’Keefe made a motion to approve the August 3, 2011 minutes. Second by Councilmember Barsky. Motion carried 5-0.
Special Scheduled Meeting of August 5, 2011
As a quorum of Council present at the August 5th special Council meeting was not present at this meeting, the minutes will be held over to the September 7th meeting.
MAYOR’S COURT REPORT – June
The Mayor’s Court Report for the month of June was presented for review.
Councilmember Barsky moved to accept the June Mayor’s Court report. Second by Councilmember O’Keefe. Motion carried 5-0.
Councilmember McGowan instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – June
The Manager’s Report for the month of June was presented for review.
Councilmember O’Keefe questioned the increasing number of school related unsecured building checks. Councilmember Barsky commented that Village discussions with the various schools had not been effective in reducing the number of incidents. Manager Stilwell indicated that he was in discussions with Chief Mason regarding a solution. Councilmember Lerner suggested that the Village provide each school with information regarding which doors were being left unlocked to help the schools determine who might be responsible.
Councilmember Mershon indicated that he had previously requested that the Manager’s Report be provided electronically to Council. Manager Stilwell indicated that he would like Council’s feedback on the value of the current report or any other information they would like to see reflected in the report. Councilmembers Barsky and O’Keefe requested the Manager’s Report be provided in hard copy form.
Councilmember Barsky moved to accept the June Monthly Manager’s Report Second by Councilmember O’Keefe. Motion carried 5-0.
Councilmember McGowan instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Councilmember Mershon reported that the Foundation would be meeting later that week.
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that two sign applications were approved by the Commission for the Bryn Du Mansion. It was questioned whether two signs were necessary. The Bryn Du Commission determined that two signs would provide the best visibility.
Councilmember McGowan suggested that the Village Planner recommend changes to the sign code in order to streamline the code and bring clarity to the code language.
Councilmember Barsky questioned the Planning Commission’s ability to increase the TCOD sign code regulations. The minutes read as if the Commission were changing the requirements. Assistant Law Director King indicated that he would review the minutes and advise Council
Manager Stilwell indicated that the current code was very disjunctive. His intent was to review the code and recommend appropriate changes that would bring clarity to the code, make the code more readable for all and provide consistency for all residents regarding code implementation.
Councilmember O’Keefe commented that all sign applications in the TCOD request variances. She indicated that properties in the various TCOD districts were vastly different. Manager Stilwell indicated that there was a problem with the TCOD sign code regulations. Every zoning district has different sign regulations, but when the TCOD code was applied in addition that seems to add confusion to the process.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Councilmember Barsky indicated that the P & Z Committee needed to hold a meeting soon. The Comprehensive Plan Steering Committee was holding a public hearing on Thursday, September 1st at 7:00pm at the Granville Intermediate School for residents to review the newly redrafted Comprehensive Plan.
Granville Recreation District – (McGowan)
Councilmember McGowan indicated that the Rec District was in the process of registering for fall programs. The Rec District also received a request to restrict activities one evening per week with Wednesday evening being the suggested evening.
Tree & Landscape Commission - (Lerner)
Councilmember Lerner indicated that the Commission was in the process of finalizing their plans for Opera House Park. The Commission was excited about the project. They were exploring possible funding options and the costs for the project. This project could be eligible for grant funding as the park may have been designed by a historic architect.
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Councilmember Lerner asked about recycling on East Broadway since the recycling can was moved adjacent to the trash can. Clerk Prasher indicated that trash was still being placed in the recycling bin. Service Director Hopkins was working on alternative solutions to enhance recycling.
Councilmember O’Keefe expressed concern about the expansion of the café seating areas on East Broadway and the installation of the large planters in front of Bella. Manager Stilwell indicated that the large planters were permitted as part of the resolution approval process. He indicated that he would review the resolution regarding the expansion of the seating areas.
Councilmember O’Keefe moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 5-0. Meeting adjourned.