Granville Community Calendar

Council Minutes April 20, 2011

Village of Granville

Council Minutes

April 20, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director King and Acting Manager Feldman.

APPROVAL OF AGENDA

Councilmember Mershon moved to approve the agenda as presented.  Second by Councilmember McGowan.  Motion carried 7-0. 

PRESENTATION                     

Buy Local – Maggie Barno, Director Granville Area Chamber of Commerce

Maggie Barno, Director Granville Area Chamber of Commerce, read aloud a letter presented to Village Council requesting that they support a Buy Local program.  Ms. Barno indicated that some services were not provided by local Granville businesses, but suggested that many other services were provided locally and should be supported.  Ms. Barno stated “the tax payers keep the community strong and any community is only as strong as its businesses.”  Ms. Barno requested that Village Council adopt a resolution to encourage the use of local businesses, to encourage buying locally, and to offer any bids to local suppliers.  Ms. Barno stated that the GACC was requesting that businesses that do not pay taxes to Granville and were located outside of Granville only be used if that service was not available locally.   

CITIZEN COMMENTS (7:33 PM)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments.

PUBLIC HEARING

Ordinance No. 07-11, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking

Ordinance No. 08-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses for Repair of the Bryn Du Mansion Arch.

As no one appeared to speak regarding either ordinance, Mayor Hartfield closed the Public Hearing at 7:35pm.

OLD BUSINESS

Ordinance No. 07-11, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking

Discussion: 

Mayor Hartfield indicated that Acting Manager Feldman has requested that this matter be tabled.

Councilmember McGowan moved to table Ordinance No. 07-11.  Second by Vice Mayor Herman.  Motion carried 7-0.  Ordinance No. 07-11 was tabled.

Ordinance No. 08-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses for Repair of the Bryn Du Mansion Arch was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Barsky.

Discussion: 

Councilmember Barsky questioned if the funds had been received from the insurance company.  Mr. Feldman indicated in the affirmative.  The Village Engineer selected the company to do the repairs with those repairs being completed shortly.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-11: Barsky – yes;  Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe - yes; Herman – yes; Hartfield – yes.  Ordinance No. 08-2011 passed (7-0).                     

NEW BUSINESS

Ordinance No. 09-11, An Ordinance Adopting the Raccoon Valley Aquifer Wellhead Protection Overlay District Zone Area was introduced and a hearing date recommended for May 4, 2011 by Vice Mayor Herman.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-11 for the May 4, 2011 Council meeting.

Ordinance No. 10-11, An Ordinance to Amend Sections 921.07 and 925.18 of the Codified Ordinances and Adding Section 925.08(h) and (i) to Provide for the Use of Auxiliary Water Meters was introduced and a hearing date recommended for May 4, 2011 by Councilmember Mershon.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-11 for the May 4, 2011 Council meeting.

Resolution No. 11-23, A Resolution Urging Granville Village Residents and Businesses to Buy Local and Use Local Businesses and Services When Practicable and Possible was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion: 

Councilmember McGowan asked about the Ohio Revised Code requirement that says they can’t give preferential treatment to local suppliers above the lowest bidder by law.  Assistant Law Director King stated that Councilmember McGowan was correct. The Village was required generally select the lowest and best bidder. Acting Manager Feldman stated there was a bill under consideration in the Ohio General Assembly that would increase the bidding threshold.  This bill would raise the threshold to $5.2 million. 

Councilmember Mershon indicated that the proposed resolution would be a laudable goal, but questioned if the same presentation was given to the Township.  Ms. Barno indicated that this presentation was made to the Township; however, they made some revision to their resolution.  

Councilmember Barsky indicated that buying local has always been encouraged by Village Council.  She stated that there were minimal things that could be accomplished by a municipality. 

Councilmember O’Keefe added that those bidding should be aware of Village laws and practices. 

Mayor Hartfield called for a vote to approve Resolution No. 11-23.   Motion carried (7-0).  Resolution No. 11-23 was approved.

Resolution No. 11-24, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar year 2011, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Herman.

Discussion:

Councilmember O’Keefe stated that the Planning Commission discussed the extension of the café seating to the front of the realty office.  Both buildings were owned by the applicant and he preferred seating in front of both buildings.

Mayor Hartfield called for a vote to approve Resolution No. 11-24.   Motion carried (7-0).  Resolution No. 11-24 was approved.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the compensation of a public employee.” Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe - yes; Barsky – yes;  Herman – yes; Hartfield – yes.  Motion carried 5-2. Time in: 8:02pm. 

Councilmember Barsky moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote:  McGowan – yes; Mershon – yes; O’Keefe - yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried 7-0. Time in: 8:25pm.

Resolution No. 11-25, A Resolution to Establish the Annual Compensation Adjustment for Fiscal Year 2011

Discussion:

Vice Mayor moved to introduce, approve and amend Resolution No. 11-25 to insert a 2% increase for salary wages across the ranges.  Second by Councilmember Mershon.

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 11-25.   Motion carried (6-1).  Resolution No. 11-25 was amended.

Councilmember Barsky moved to add an additional amendment to Resolution No. 11-25 to amend Section 2: Employees in Pay Grades A-K shall be eligible for an increase of up to 3%, to delete Section 3, and renumber Section 4 to 3 and Section 5 to 4.

 

Councilmember McGowan stated that last year the police department employees received a 5% increase while all other public employees were forced to take a pay freeze.  He indicated that a 3% increase was excessive as there had been no increase in social security.  Councilmember McGowan indicated that community members had been asked to take pay cuts and pay more for health care costs.  The focus should be in finding ways to give back to the taxpayer.  

Councilmember Barsky indicated that this legislation was reasonable and should move forward.  She agreed with Councilmember McGowan that there were issues to be addressed, but Village employees had served a number of years and should be compensated for their service.    

Mayor Hartfield called for a vote to approve Resolution No. 11-25 as amended.   Motion carried (6-1).  Resolution No. 11-25 approved was amended.

REVIEW OF MINUTES  

Regularly Scheduled Meeting of April 6, 2011

Councilmember O’Keefe made a motion to approve the April 6, 2011 minutes as amended. Second by Councilmember McGowan.  Motion carried 7-0.

Special Scheduled Meeting of April 13, 2011 

Councilmember Barsky made a motion to approve the April 13, 2011 minutes. Second by Councilmember McGowan.  Motion carried 7-0.

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

Councilmember O’Keefe moved to accept the March Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

ACTING MANAGER’S REPORT – March

The Acting Manager’s Report for the month of March was presented for review. 

Councilmember O’Keefe questioned the reason for the increase in tax revenues.  Acting Manager Feldman indicated that there were a couple different factors including an increase in individuals returns submitted perhaps due to better economic conditions in 2010.  Estimated payments had also increased.  Acting Manager Feldman indicated that the Village was $10,000 ahead of last April.

Councilmember McGowan questioned if the increase in revenues was the result of extensions filed.  Acting Manager Feldman indicated that proceeds from extensions filed in October and turnover could also be a factor. 

Councilmember Mershon indicated that the April collections in 2010 were down 18% from the 2009 level, which could explain why the 2011 revenues look higher. 

Councilmember Mershon noted that color graphs could be sent electronically to save on paper and reduce the number of graphs printed.  Mayor Hartfield stated that some Councilmembers preferred hard copies of materials.  Vice Mayor Herman agreed that he liked to see graphs/charts.  Acting Manager Feldman stated that an electronic version of the report was available.  He also suggested providing the Acting Manager’s Report quarterly.   Council indicated their preference for a monthly report. 

(NOTE:  Additional graphs/charts are included in the March, June, September and December reports to reflect quarterly trends.)

Councilmember McGowan moved to accept the March Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

No report.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission (O’Keefe)

Councilmember O’Keefe reported that there were no controversial issues on the agenda.  She indicated that a lot split to build two houses on East Broadway was approved.  There were also approvals for driveways, additions, and signage.  Councilmember O’Keefe stated that an application for an addition on West Broadway was tabled. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

Councilmember Hartfield indicated that she was unable to attend the next meeting as she had to go out of town.  She stated that Councilmember Lerner volunteered to attend in her absence, but would need to be temporarily appointed to the Planning and Zoning Committee.

Councilmember McGowan made a motion to temporarily appoint Councilman Lerner to the Planning and Zoning Committee.  Second by Councilmember O’Keefe.  Motion passed 6-1.

Joint Recreation District (Lerner)

No report. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that there would be two maple trees removed on East College Street and Granger Street.  She indicated that there were also ongoing discussions regarding the removal of an ash tree on South Cherry Street. 

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Council Goals & Objectives

Councilmember Lerner asked the reason for the yellow highlights on the Council Goals & Objectives.  Councilmember O’Keefe indicated that the yellow highlighted items were goals that everyone wanted completed.  Councilmember McGowan stated that these items were both Comprehensive Plan goals.  Councilmember O’Keefe indicated that the Comprehensive Plan Steering Committee would be meeting on May 2nd to discuss the revision to the Plan.  She indicated that there were difficulties transferring the document from Word Perfect to MS Word.  Planner Terry would be providing copies of the Plan next week.  Mayor Hartfield asked if Council would have an adequate opportunity to look through the document.  Council indicated that they would like to review the document prior to the May 2nd meeting. 

Councilmember O’Keefe indicated that she read something from the Municipal League regarding the use of Twitter and Facebook.  She questioned if the Village should consider communicating Village business using this technology.   Councilmember Lerner indicated that she has received emergency texts from the Village.  Council discussed implementing Twitter and Facebook.  Councilmember Barsky expressed concerns about overloading residents with information.  Councilmember McGowan agreed.  Councilmember Barsky stated that people have the ability to use the Village website if they are interested in obtaining more information.  She also indicated that with Council’s current load, this issue may not need to be a priority.  Council agreed that Twitter and Facebook communication was not necessary at this time. 

(NOTE:  The Village currently does utilize Twitter to communicate with Village residents.)

Councilmember Barsky questioned the next steps regarding Council Goals & Objectives.  Mayor Hartfield stated that Council needed to determine if the goals listed were issues that staff should be working on during 2011.  Councilmember Mershon suggested that an appropriate next step would be for staff to suggest achievable tasks that could be accomplished in the next nine months with Council input.  Vice Mayor Herman suggested that Acting Manager Feldman discuss these goals with Village staff and get their feedback whether these goals were on target or off base.  He indicated that it would be advantageous to know if there were additional goals that staff felt Council should consider.  Councilmember McGowan stated that there were immediate goals and objectives and items that were more long term in nature.  Councilmember O’Keefe agreed that some of the objectives were more concrete.  Acting Manager Feldman agreed to have staff further review and comment on this document.  

Cherry Valley Road Intersection Improvement

Councilmember Mershon indicated that the north lanes were basically the only item not addressed per Council’s request.  Mayor Hartfield stated that she appreciated ODOT’s decision to leave the exit ramp open.  Council agreed that a further presentation by ODOT was not needed at this time.  

Public Safety Complex Report

Acting Manager Feldman stated that Chief Hussey requested a sixty day window to determine Council’s interest in pursuing a new, joint safety complex and how Council would like to proceed.  Acting Manager Feldman stated that staff would be willing to complete any further investigation of the issue.  He indicated that staff had subsequent meetings with Chief Hussey including a meeting with a bond counselor.  Acting Manager Feldman asked Council how they would like staff to proceed. 

Councilmember McGowan questioned if a fire bond issue for the entire Township failed would the project not move forward.  Acting Manager Feldman indicated that several scenarios were discussed including one where the Township takes the lead on this issue as the fire department’s square footage needs were greater than the police department.  Acting Manager Feldman indicated that discussions included the Village being a tenant in a Township owned building with the current site location being the existing Village Service Department site.  That site location would in turn require the Village to relocate the Service Department.

Councilmember O’Keefe asked if there were discussions the Village Service Department and Township Service Department combining facilities.  Councilmember McGowan commented that this idea had been discussed.  Acting Manager Feldman stated that the Township had the land to build such a facility.  He indicated that he and Service Director Hopkins toured the Township Service Department. Acting Manager Feldman indicated that there was not enough room to house both departments in one building.  There were some concerns by the Township about combining departments.  Acting Manager Feldman added that there would always be a good relationship of collaboration between the Township and Village.  Discussions were taking place indicating an interest in locating the facilities near each other.  Acting Manager Feldman the Township Service Department property may have space for a potential Village service facility, but discussions were very preliminary.  The Village preference was to have a service department located within Village corporation limits, but locations were limited and economics would certainly be a factor. 

Vice Mayor Herman questioned the level of staff involvement to pursue this matter.  Would it require two or three staff members working full-time or staff attending a few meetings?  Acting Manager Feldman advised limited involvement; however, he indicated that knowing Council’s interest in pursuing the project as Chief Hussey was interested in moving forward quickly.   

Councilmember Mershon indicated that he would like to hear from our staff regarding the Village’s needs of a facility and projections on growth for the police department.  He asked if a facilities needs plan was available.  Acting Manager Feldman stated that the Village did not have facilities needs plan.  Acting Manager Feldman indicated that more space was needed based on the current level space.  There was no growth anticipated at this time in the police department, but a more detailed report could be provided to Council. 

Councilmember Barsky asked if there were any discussions of the police department being located in the center core of the Village with visibility and access.  Mayor Hartfield indicated there were none.  Vice Mayor Herman commented that he recalled discussions of maintaining a police presence in the core Village.  Mayor Hartfield expressed her support for moving forward to further explore this project as the Village was not making a commitment.  

Acting Manager Feldman indicated that staff would report to Council as the Village’s involvement. 

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe - yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:03pm. 

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:40pm.

ADJOURNMENT (9:42pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (7-0). Meeting adjourned.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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