VILLAGE OF GRANVILLE
April 6, 2011
JOINT MEETING WITH THE GRANVILLE TOWNSHIP TRUSTEES
CALL TO ORDER (by Mayor Hartfield at 7:02pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites, Acting Village Manager Feldman, Trustee Jenks, Trustee Mason, Trustee VanNess and Fiscal Clerk Kennedy.
Councilmember O’Keefe made a motion to excuse Councilmembers Barsky, Lerner and McGowan. Second by Vice Mayor Herman. Motion carried (4-0).
The minutes reflect that Councilmember McGowan arrived at 7:18pm.
APPROVAL OF AGENDA
Vice Mayor Herman moved to amend the agenda to have Citizen Comments after the two presentations. Second by Councilmember O’Keefe. Motion carried to amend the agenda (4-0).
Jeff Hussey, Fire Chief, presented the result of the safety forces facility assessment. He also introduced Rick Tripp and Keith Hall of Michael Shuster Associates, Cincinnati, Ohio. Chief Hussey indicated that the purpose of this assessment was to plan for the future, prepare for growth and due to the significant needs of the current facilities. He indicated that he had included the Village police department as part of this collaboration to build upon the existing relationship between the Village and Township. Chief Hussey showed Council and the Trustees photos of the existing fire and police facilities. He indicated that the current firehouse lacked office space, dormitory space and training/meeting space. The firehouse was located in a residential area that put the station in conflict with local and business traffic. The firehouse had insufficient bay and equipment space. The current firehouse presented serious limitations and provided no possibility for expansion. Chief Hussey reported to Council and the Trustees that the police department restrictions were also hire. He indicated that the police department had serious security issues and prisoner holding issues including a holding area that had an exterior door access. There was also inadequate work and storage space.
Chief Hussey provided the group with a proposed design for a new safety complex that would house both the fire and police department. This design would make use of collaborative spaces and services including training/meeting space, exercise space and a shared public access point. This facility could be used as an emergency management location and would improve security for the police department. A combined facility would also provide a $1 million savings. Chief Hussey suggested moving both the fire and police facility to the site of the current Village service department. This location would maintain a community presence and maintain maximum response times.
Keith Hall discussed response times with Council and the Trustees. He advised that the optimum response time was four minutes with a maximum extended response time of eight minutes. He explained the importance of locating any new facility in the north-south corridor of where most runs were located to maintain that four minute response time. He indicated that the service department site would meet those goals.
Rick Tripp advised Council and the Trustees that MSA had years of experience in working with communities, colleges/universities and other organizations to build collaborative facilities. He reported that improving and enhancing safety complexes provides for improved levels of communication.
Chief Hussey advised that the cost of the facility shown would be $5,400,000. He estimated that the division of costs could be 25% Village and 75% Township amounting to $1.4 million for the Village. He indicated that he would like to move forward with the process of analyzing this proposal. He suggested that each entity take the next sixty days to evaluate the report, review and costs and discuss the logistics. The process would also include community feedback and the review of potential facility sites.
Vice Mayor Herman asked if Chief Hussey could provide a copy of the facility assessment to Village staff to place on the Village website. Chief Hussey indicated in the affirmative.
Councilmember O’Keefe asked how the discussion process would work. Chief Hussey indicated that Council and the Trustees could discuss the issues separately and then come back together to discuss issues jointly. Chief Hussey indicated that he would be available to answer any questions.
Councilmember McGowan asked if the South Main Street service department site was large enough. Chief Hussey indicated that the site selection process would need a more thorough analysis, but estimated that the site would be sufficient.
Trustee VanNess asked about the impact on volunteers. Chief Hussey indicated that many of the volunteers live south of Granville and anticipated little impact. Chief Hussey also indicated that the new complex would allow for Denison interns to live on site providing them with a greater fire department experience.
Trustee Mason hoped the Township and Village could continue to build on their current collaborative efforts.
Village Council thanked Chief Hussey for his presentation. Councilmember McGowan moved to adjourn the joint Township/Village meeting. Second by Councilmember Mershon.
Village Engineer Jerry Turner of Bird & Bull addressed Council regarding the discrepancy between his estimate and the actual bid amount for the annual street improvement project. Engineer Turner indicated that he based his estimate on generalized costs from rates for all other municipalities. Bids generally follow those rates; however, the past few years with the depressed economic conditions, companies have been providing bids and looking for any work to make payrolls.
Councilmember O’Keefe asked if the quality of the work had changed. Engineer Turner indicated that the quality of the work had remained the same.
Vice Mayor Herman indicated that his issue was the impact these discrepancies had on budget planning. Were these bids one time abhorrations or would this lower bids continue. Engineer Turner indicated that he anticipated this trend would end and bid amounts would return to a more consistent level.
CITIZEN COMMENTS (8:05pm)
Tony Piehowicz, 296 Bryn Du Drive, indicated that he was in support of Council allowing residents to install deduct meters. He indicated that Council should have received a copy of his questions and concerns regarding this issue and he hoped they would consider his concerns. He indicated that he was confused about how the calculation were made to determine the impact of reduced sewer revenue. Mr. Piehowicz indicated that staff should consider examining rates over a period of years to determine an average as 2010 was a dryer year and would have impacted revenue rates due to weather. He indicated that there were a number of variables in determining the number of residents who would install a deduct meter, not just the eighty that staff had selected. Mr. Piehowicz commented that it was also a fairness issue in that the Village was charging residents for a service that they were not receiving. He also commented that the solutions suggested to solve the revenue loss issue were all punitive toward the residents who would choose to install a deduct meter.
As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 8:12pm.
There was no old business.
Resolution No. 11-17, A Resolution to Make Appointments to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon.
Councilmember Mershon questioned if it was the charge of this group to form a policy and present it to Council as an advisory committee or were they to have autonomous authority. Council concurred that the group was to act in an advisory capacity.
Vice Mayor Herman suggested that Council consider a sunset provision to limit the committee’s work period to possibly twenty-four months.
Councilmember McGowan suggested that Council has the committee’s work period end on April 15, 2012 and have them report to Village Council and the Township Trustees semi-annually.
Councilmember Mershon moved to add a new Section 2 The Tree Trimming Committee shall be advisory only, and shall provide semi-annual reports to the Village Council and Township Trustees. The committee shall expire on April 15, 2013. The current Section 2 shall be renumbered as Section 3. Second by Councilmember McGowan.
Mayor Hartfield called for a vote to approve amended Resolution No. 11-19. Motion carried (5-0). Resolution No. 11-19 was approved as amended.
Resolution No. 11-20, A Resolution, as a One-Time Event, Authorizing Full-Time Employees the Ability to Voluntarily Donate Vacation Leave Hours and/or Sick Leave Hours to a Certain Full-Time Employee of the Village of Granville, Who Will Exhaust All Accumulated Sick and Vacation Leave Due to a Serious Medical Condition was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember O’Keefe.
Mayor Hartfield confirmed that all Councilmembers understood this legislation. Councilmembers responded in the affirmative.
Mayor Hartfield called for a vote to approve Resolution No. 11-20. Motion carried (5-0). Resolution No. 11-20 was approved.
Resolution No. 11-21, A Resolution of Support for the Grant Application to the Ohio Department of Transportation for the Southwest Granville Pathway Project was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan.
Bill Hoffman of Kendal of Granville gave a brief presentation to Council of the proposed Southwest pathway. Mr. Hoffman indicated that Kendal had taken the lead on the development of this pathway. The Ohio Department of Transportation had invited the group to apply for funding for the project. Mr. Hoffman indicated that many meetings have already taken place to determine the type, design and function of the pathway. He indicated that Council had received a packet showing the proposed location of the pathway and projected costs. He indicated that ADR had provided some engineering designs including the decision to use a box tunnel under State Route 37 instead of an overpass. Mr. Hoffman indicated that ODOT would provide 80% of the funding while his group had already secured the remaining 20%. He indicated that there would be additional costs of $250,000 for engineering designs and maintenance. Mr. Hoffman was asking for Council’s support of the project and support to provide an easement across Village property at Palmer Lane at the point necessary.
Councilmember McGowan asked where Mr. Hoffman the origins of the 20% funding. Mr. Hoffman indicated that most of those funds were from Kendal residents, Denison University and the Granville Foundation. Councilmember McGowan also asked the percentage of the pathway that would be in the Village. Mr. Hoffman estimated about 5%.
Councilmember O’Keefe asked what assumptions was Mr. Hoffman asking of the Village. Mr. Hoffman indicated that he wanted to know if Council would object to providing an easement for the pathway. Acting Manager Feldman indicated that this resolution would was only asking for Council’s support. The granting of an easement would require a separate ordinance after the project was funded.
Councilmember Mershon asked who would be responsible for the maintenance of the pathway. Mr. Hoffman indicated that $20,000 had been set aside for maintenance initially with a fund created for future maintenance costs.
Councilmember Mershon asked Mr. Hoffman had secured easements from the other property owners. Mr. Hoffman indicated that the Township was on board as they were the submitting municipality; however, legal and binding easements approvals had not been obtained.
Vice Mayor Herman and Councilmember O’Keefe thanked Mr. Hoffman for a great presentation and for working toward a worthwhile project.
Mayor Hartfield called for a vote to approve Resolution No. 11-21. Motion carried (5-0). Resolution No. 11-21 was approved.
Resolution No. 11-22, A Resolution to Authorize the Village Manager to Advertise for Bids for a Permanent Stand-by Pump for the South Main Street Pump Station was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.
Acting Manager Feldman indicated that the station currently had two electric pumps, but staff was asking for the addition of a diesel pump as this station was next to an environmentally sensitive area and would see an increase in capacity over the next several years. The estimated cost of the pump was $55,950.
Mayor Hartfield called for a vote to approve Resolution No. 11-22. Motion carried (5-0). Resolution No. 11-22 was approved.
Ordinance No. 07-11, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking was introduced and a hearing date recommended for April 20, 2011 by Councilmember McGowan. Second by Councilmember O’Keefe.
Councilmember Mershon moved to send this ordinance to the Planning and Zoning Committee for review. Second by Councilmember McGowan.
Councilmember Mershon questioned the changes being suggested in many of the sections. Extending parking from two hours to four hours in the downtown area seemed inadvisable. Acting Manager Feldman indicated that in his discussions with Chief Mason, these changes were to reflect what the existing signage was and had been for a while. There were no new changes produced in this ordinance.
Vice Mayor Herman requested that staff provide drawings or pictures of these areas and any variances.
Councilmember O’Keefe indicated that she would prefer to proceed with a public hearing and work through the ordinance in full Council. Vice Mayor Herman concurred.
Mayor Hartfield called for a roll call vote on the motion to send Ordinance No. 11-22 to the Planning and Zoning Committee. Lerner – no; McGowan – yes; Mershon – yes; O’Keefe – no; Herman – no; Hartfield – no. The motion to send Ordinance No. 11-22 to the Planning and Zoning Committee failed(2-3).
Acting Manager Feldman indicated that he would review the ordinance and location with Chief Mason.
Councilmember Mershon indicated that he had questions with the following sections:
Mayor Hartfield scheduled a public hearing for Ordinance No. 07-11 for the April 20, 2011 Council meeting.
Ordinance No. 08-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal year 2011 and Revising Sums for Operating Expenses for Repair of the Bryn Du Mansion Arch was introduced and a hearing date recommended for April 20, 2011 by Councilmember McGowan. Second by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Ordinance No. 08-11 for the April 20, 2011 Council meeting.
REVIEW OF MINUTES
Special Scheduled Meeting of March 16, 2011
Councilmember Mershon made a motion to approve the March 16, 2011 minutes. Second by Councilmember O’Keefe. Motion carried 5-0.
Regularly Scheduled Meeting of March 16, 2011
Councilmember McGowan made a motion to approve the March 16, 2011 minutes as amended. Second by Councilmember O’Keefe. Motion carried 5-0.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (O’Keefe)
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Planning and Zoning Committee has a meeting scheduled for April 21st at 7:00pm.
Granville Recreation District – (Lerner)
Tree & Landscape Commission (Lerner)
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Mayor Hartfield expressed her concern about the difficulty in determining the appropriate criteria to measure the impact of permitting meters to sewer revenues.
Vice Mayor Herman indicated that the Sewer Fund was currently in a deficit and any reduction in usage would still further reduce Fund revenues.
Councilmember Mershon indicated that he thought Law Director Crites was drafting legislation to present to Council. He indicated that the issues concerning deduct meters had been discussed and were understood by Council.
Councilmember O’Keefe requested that the ordinance articulate a fee schedule. Councilmember Mershon indicated that staff should find the most cost effective means to handle any additional expenses involved in permitting these meters.
Jerry Martin, owner of Brews Café, 2276 Hankinson Road, requested that Council endorse his request to purchase a TREX permit which would increase his liquor license to include wine. He indicated that there were development plans to take the existing third floor and convert it into a banquet/event facility.
Councilmember Mershon asked Mr. Martin how long it would be before the Village would see an increase in growth to allow of additional permits. Mr. Martin indicated that the Village would need to grow by 2,500 people.
Mayor Hartfield indicated that she did not have a problem in extending an additional license to Brews.
Councilmember McGowan made a motion that Council provide a letter of support for Mr. Martin in his request for a TREX liquor permit. Second by Vice Mayor Herman. Motion passed (5-0).
Councilmember O’Keefe provided Council with a copy of the Source Water Protection Committee’s meeting minutes. She also advised Council that the EPA determined that they would continue to study the plume from Granville Solvents for two more years. She indicated that the next Source Water Protection Committee meeting would be April 27, 2011.
Mayor Hartfield announced that Council would hold a Special Council meeting on April 13, 2011 at 7:30pm with an Executive Session.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (6-0). Meeting adjourned.