Village of Granville
December 7, 2011
CALL TO ORDER (by Mayor Hartfield at 7:32pm)
PLEDGE OF ALLEGIANCE
OATH OF OFFICE
Law Director Crites administered the oath of office to new and incumbent council members Constance Barsky, Jeremy Johnson, Rob Montgomery and Jackie O’Keefe..
Those responding to the roll call were Councilmembers Barsky, Johnson, Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.
APPOINTMENT OF CLERK AND DEPUTY CLERK
Law Director Crites administered the oath of office to Clerk of Council Mollie Prasher and Deputy Clerk of Council Melanie Schott.
ELECTION OF MAYOR
Councilmember O’Keefe nominated Mayor Hartfield for the position of Mayor. Second by Councilmember Lerner.
Mayor Hartfield accepted the nomination. There were no additional nominations.
Mayor Hartfield called for a roll call vote: Barsky (yes); Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Mayor Hartfield (yes). Mayor Hartfield was reelected as Mayor.
Law Director Crites administered the oath of office to Mayor Hartfield.
ELECTION OF VICE MAYOR
Councilmember Lerner nominated Councilmember Barsky for the position of Vice Mayor. Second by Councilmember O’Keefe.
Councilmember McGowan nominated Councilmember O’Keefe for the position of Vice Mayor. Councilmember O’Keefe declined the nomination.
Councilmember Barsky accepted the nomination.
Mayor Hartfield called for a roll call vote: Johnson (yes); Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Barsky (yes); Mayor Hartfield (yes). Councilmember Barsky was elected as Vice Mayor.
Law Director Crites administered the oath of office to Vice Mayor Barsky.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember Lerner. Motion carried.
CITIZEN COMMENTS (7:40pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:41pm.
Ordinance No. 37-11, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2012
Ordinance No. 38-11, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street
As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:42pm.
Ordinance No. 37-11, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2012 was introduced and moved for approval by Councilmember Lerner. Second by Vice Mayor Barsky.
Manager Stilwell indicated that he and Finance Director Kraner were ready with a budget presentation if Council desired. It would be the same presentation made during the November 2, 2011 Council meeting. Council did not request the presentation.
Councilmember O’Keefe asked if the budget could be reviewed and revised later in 2012. Manager Stilwell indicated that Council could make amendments to the budget at any time in 2012. As staff had indicated previously, there were a number of items that would need to be looked at later in 2012 once the Manager and Finance Director were more familiar with all of the Village’s expenditures. Manager Stilwell indicated that he was making a list of expenditures that he wanted to review with Council such as the $20,000 allocated for the Great Granville Picnic. He indicated that the picnic originally had sponsors who covered at least half of the cost; however, no or limited sponsorships were available for the most recent picnics. Manager Stilwell indicated that Council would need to look at how they wanted to handle these types of expenditures. Manager Stilwell also indicated that staff was looking into revising the budget to organize the budget using a line item template to allow Council to more thoroughly understand specific costs and expenses. The Village also needed to upgrade the finance software to allow for more detailed and effective budget projections. Manager Stilwell indicated that it was up to staff to use the budget to anticipate revenues, to maintain expenses, provide for essential Village services and keep track of costs. This budget was prepared using a five percent increase in costs and maintain the same balance in 2012 as in 2011. The 2011 revenues were anticipated to come in at seven percent above the revenues budgeted for 2011.
Councilmember O’Keefe asked if there was a safe method to gain a return on the estate tax funds received. Finance Director Kraner indicated that those funds were placed in a Certificate of Deposit for six months a one half percent.
Councilmember McGowan thanked Finance Director Kraner for her hard work. He added that Council as a whole needed to address budget cuts and determine incoming revenue for the 2013 budget in the next eight months instead of waiting until the end of the year. He indicated that he would not vote for the ordinance as there were outstanding items that were issues for him.
Councilmember Montgomery indicated that he was comfortable with the budget, but acknowledged that items removed were removed from the budget so the budget would balance. He felt like Councilmember McGowan that the budget needed to be carefully looked at going forward. Councilmember Montgomery thanked Finance Director Kraner for her efforts in answering his many budgetary questions.
Mayor Hartfield asked Councilmembers to share any items with Village staff that they felt could be reduced or cut. Manager Stilwell indicated that he would appreciate input from Councilmembers regarding any budget items they felt should be cut, reduced or increased.
Councilmember Johnson asked how budget cuts were determined. Manager Stilwell indicated that any discretionary expenditures were set aside while other items were held to previous revenue commitments. He commented that he would like to see Council take a Saturday morning in February to hold a group discussion regarding budget issues, developing a capital revenue fund expenditure plan and goal setting process.
Councilmember Lerner asked the amount of funding transferred into other funds that was not encumbered. Manager Stilwell indicated that he was not certain, but would provide that information to Council
Mayor Hartfield called for a roll call vote to approve Ordinance No. 37-2011: Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 6-1. Ordinance No. 37-2011 was approved.
Ordinance No. 38-11, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station building at 133 North Prospect Street was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Manager Stilwell indicated that this lease was a long term agreement. Law Director Crites reviewed the lease and made minor corrections. Granville Township Trustees already reviewed and approved the lease agreement. Manager Stilwell also indicated that Chief Hussey was unable to attend the meeting as he had a previous commitment.
Law Director Crites indicated that the lease had the same considerations for a five year period with an additional five year option. Changes were made to increase Section 11 regarding indemnification as well as increased coverage in Section 13.
Councilmember O’Keefe asked if the fire department was responsible for covering any liability issues. Law Director Crites indicated that the fire department was liable and held coverage. That requirement was outlined on page six, number sixteen in the lease agreement.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 38-2011: McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 7-0. Ordinance No. 38-2011 was approved.
Ordinance No. 39-11, An Ordinance Declaring the Pass-Through Between St. Luke’s Episcopal Church and the Granville Historical Society be Converted from a Vehicular/Pedestrian Way to a Pedestrian Only Pass-Through was introduced and a hearing date recommended for December 21, 2011 by Councilmember Lerner. Second by Vice Mayor Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 39-2011 for the December 21, 2011 Council meeting.
Manager Stilwell indicated that he had spoken with Chamber Director Maggie Barno, St. Luke’s, the Granville Historical Society and Park National Bank regarding the closing of this pass-through. The Chamber, St. Luke’s and the Historical Society were in favor of the closing. Park National Bank was allowing silence to indicated consent. Staff would prepare a development agreement and bring it before Council. This agreement would include specifications regarding future access and maintenance responsibility. Manager Stilwell indicated that the pass-through would remain closed for the winter.
REVIEW OF MINUTES
Regularly Scheduled Meeting of November 16, 2011
Councilmember McGowan made a motion to approve the November 16, 2011 minutes as amended. Second by Councilmember Lerner. Motion carried.
Economic, Finance, Personnel Committee (Council as a Whole)
Granville Foundation (Mershon)
Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)
Planning Commission (O’Keefe)
Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)
Granville Recreation District (McGowan)
Tree & Landscape Commission (Lerner)
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Mayor Hartfield indicated that Council received a listing of all Village committees and possible appointments by Council. The Mayor asked Councilmembers to review the list and advise Clerk Prasher of the Commission/Board they were interested in serving during the next month. Councilmember Lerner indicated that the Granville Education Foundation was missing from the list.
Mayor Hartfield suggested that instead of individual council members serving on the three Council subcommittees, perhaps Council would prefer to meet as a Council-of-the-Whole prior to a Council meeting. Council agreed with the suggestion for work sessions prior to existing Council meetings to deal with committee issues.
OTHER STAFF MATTERS
Manager Stilwell reviewed information provided in the previous newsletters regarding:
- Grant monies authorized by LCATS for road improvements in the Village. He thanked Planner Terry for pursuing and securing these monies. The Village will need to provide a twenty percent contribution.
- The upcoming Holiday Luncheon sponsored by the Granville Area Chamber of Commerce. Councilmember may contact staff to RSVP if attending the luncheon.
- Planner Terry notified 142 local organizations regarding the changes in the temporary sign code
- Council was provided a copy of the administrative policy regarding sign reflectivity.
Councilmember McGowan asked about the status of the traffic issues raised by residents on East Elm and South Pearl Streets. Manager Stilwell indicated that the police department would be vigilant in that area and additional signage was added. Manager Stilwell indicated that if Council knew of other troublesome areas, they should contact the manager.
Manager Stilwell encouraged Council to recruit residents who would be interested in serving on the Board of Zoning and Building Appeals or the Granville Planning Commission.
Councilmember Lerner moved to enter into Executive Session, pursuant to ORC 121.22(G)(4) – “to prepare for, conduct, and review negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions or their employment.” Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:05pm.
Councilmember McGowan moved to return to regular session. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:55pm.
Councilmember McGowan made a motion to adjourn. Second by Councilmember O’Keefe. Motion carried.