VILLAGE OF GRANVILLE
May 4, 2011
CALL TO ORDER (by Mayor Hartfield at 7:31pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Hartfield, Acting Manager Feldman and Law Director Crites.
Councilmember Barsky made a motion to excuse Vice Mayor Herman. Second by Councilmember Lerner. Motion carried (6-0).
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Councilmember O’Keefe. Motion carried (6-0).
CITIZEN COMMENTS (7:32 pm)
Vince Engel, Board member of the Bryn Du Commission, 136 Shepardson Court, provided Council with information regarding a new, upcoming event sponsored by the Bryn Du Commission, “Experience Granville.” This event will be held in October, 2011. The event will be free and open to the public bringing together local non-profit and for profit businesses into one location to share their services.
Rob Drake, Board member of the Union Cemetery Board, thanked Village Council and the Trustees for their continued support of the Old Colony Burial Grounds. This support continues the historic preservation of the cemetery as well as the traditions established by the Village’s founding fathers. Mr. Drake indicated that the Fannins would be returning in mid-June to supervise the continuing restoration process. In the summer of 2010, a conference was held at Denison University of the Association of Gravestone Studies. At this conference, the Union Cemetery Board received the highest award for restoration efforts given by the organization. Mr. Drake also welcomed Township Trustee Jenks to the Board. He indicated that he would be happy to provide a tour of the cemetery to anyone.
Don Hostetter, 19 Victoria Drive, spoke as Chair of the Granville Tree & Landscape Commission. He reported that the Tree City USA award program was held at the Bryn Du Mansion fieldhouse on April 21, 2011. Mr. Hostetter thanked Council for their generous support and the $2,000 contribution toward the event. The final costs of the program were not yet available. He anticipated that by May 10th all financial information would be submitted. The event hosted 126 attendees and was a great success. The Village was well represented by wonderful speakers. Denison University received the Tree Campus designation, being only one of six schools in the state to receive that designation. The Village was recognized for its twentieth year as a Tree City. The Village also received the Growth Award as only one of four communities in the state. Jim Siegel was also recognized for twenty-seven years of service to the Tree & Landscape Commission. He again thanked Council for their support and recognized Village staff for their contributions to this event. The next annual meeting will be held in Dublin.
JOINT MEETING OF THE UNION CEMETERY BOARD
Councilmember McGowan made a motion to go into a joint meeting of the Union Cemetery Board. Second by Councilmember Barsky. Motion carried. (8-0)
Mayor Hartfield called the joint meeting of the Union Cemetery Board to order at 7:44pm.
Those responding to the roll call of the Joint Meeting of the Union Cemetery Board were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Mayor Hartfield, and Trustees Jenks and VanNess.
Councilmember Barsky made a motion to excuse Vice Mayor Herman and Trustee Mason from the meeting. Second by Councilmember McGowan. Motion carried (8-0).
Resolution No. 11-26, A Resolution to Declare, with the Granville Township Trustees, that Operation and Maintenance of the Union Cemetery Under the Provisions of Section 759.27 of the Ohio Revised Code Continue, and to Appoint a Member to the Union Cemetery Board of Trustees was moved for approval by Councilmember McGowan. Second by Councilmember Mershon.
Vote on Resolution No. 11-26. Motion carried 8-0. Resolution No. 11-26 was adopted by the Granville Village Council and Granville Township Trustees.
Fire Chief Jeff Hussey made a follow-up presentation to the Joint Board regarding the proposed joint safety complex. Chief Hussey indicated that he received strong support from various community members regarding the joint complex. He indicated that resident comments were supportive of the collaboration and partnership aspect of the joint complex. The concerns expressed by residents were in regard to the cost of the project and the impact of specific site locations.
Chief Hussey indicated that he met with a bond counselor. It would take a 4 mil levy for the Township and a 1.5 mil levy for the Village for this project. The Township’s bond would be for twenty to twenty-five years. He indicated that he was also looking at other finance options. If the current Village service department site was used, the Village costs would increase to relocate the service department. Councilmember McGowan asked if the fire department would also need an operating levy. Chief Hussey indicated that the current operating levy would be sufficient.
Chief Hussey reported that several site locations were being reviewed. He indicated that Granville was a difficult community to find building sites. There were many properties available, but they were located in flood zones or had topographical issues. It was also important for whatever location was selected to remain in the central north – south corridor in order to maintain optimum response times. Chief Hussey indicated that the current Village service department site was still the premier site. Councilmember O’Keefe asked if the service department site had enough visibility as a police department site. Chief Hussey responded that he felt that area was a high visibility site and was a gateway area. It would be a prime service area location. Chief Mason advised that currently many people stop at the service department thinking it was the police department as the GPD houses its extra cruisers at that location.
Councilmember McGowan asked if the cost of the Village providing a site would be included as a portion of the Village’s overall costs. Chief Hussey indicated that providing the land would be a consideration of the overall costs. An appraisal would need to be completed to determine the value of the property. Chief Hussey also indicated that the Township’s properties on East College Street could also be included as part of the financial considerations.
Councilmember Lerner asked if the service department could be included on the site with the safety complex. Chief Hussey indicated that there would not be enough room for both the safety complex and the service department.
Chief Hussey indicated that the next steps were to prepare an agreement indicating the Village’s interest in continuing to investigate a combined Village/Township safety complex.
Chief Hussey indicated that a site analysis would also need to be completed to allow the Village and Township to evaluate two or three sites.
Acting Manager Feldman indicated that Village staff could prepare a resolution of cooperation for continuing to evaluate this project. The staff will identify funds to use for the site evaluation costs and complete a needs assessment of the police department. Acting Manager Feldman indicated that both Chief Mason and Service Director Hopkins were included in discussions with Chief Hussey. He indicated that this project could address several long term facility needs involving the police and service departments. This resolution would not commit the Village to any further course of action except to work on the site assessment and complete a police department needs assessment.
Chief Hussey indicated that this process needed direction from both the Village Council and Township Trustees in order to complete any long term planning process.
Trustee VanNess commented that site selection was critical. He indicated that he was not sure combining a safety complex would provide the taxpayer with better service. He added that it was important for the Village Council to address their concerns regarding participating in this joint venture and if the Village would be able to move the service department.
Trustee Jenks felt that there were several criteria that were critical to the next phase of this project:
- Complete the police department needs assessment and evaluate the site feasibilities studies;
- Wait for the Village Council to make a decision to fully commit to the project and work jointly with the Township;
- Look for possible opportunities for grants and other financial collaborations;
- Seek citizen involvement in the process.
Councilmember McGowan moved to adjourn the joint meeting of the Board of Granville Township Trustees and the Granville Village Council. Second by Councilmember Barsky. Motion carried 8-0.
Mayor Hartfield adjourned the Joint Meeting of the Union Cemetery Board at 8:03pm.
Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.” Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:04pm.
Councilmember McGowan moved to return to regular session. Second by Councilmember Barsky.
Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:22pm.
Council returned to the regular meeting.
PUBLIC HEARING (8:24 pm)
Ordinance No. 07-2011, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking
Ordinance No. 09-2011, An Ordinance Adopting the Raccoon Valley Aquifer Wellhead Protection Overlay District Zone Area
Ordinance No. 10-2011, An Ordinance to Amend Sections 921.07 and 925.18 of the Codified Ordinances and Adding Section 925.08(h) and (i) to Provide for the Use of Auxiliary Water Meters
Tony Piehowicz, 296 Bryn Du Drive, requested that Council approve the ordinance that would allow auxiliary meters in the Village. He indicated that this ordinance provided Council an opportunity to be fair to all residents and not charge for services they do not receive. Residents should be permitted the option to utilize auxiliary meters.
Jim Jung, 221 West Broadway, indicated his support for permitting auxiliary meters. He too felt this issue was one of fairness.
Paul Rice, 466 Glyn Tawel Drive, also supported Council approving auxiliary meters as a fairness issue. He commented that if losing $27,000 in Village revenue was such an issue, then the Village was a poorly run government.
Bill Wilken, 474 Glyn Tawel Drive, commented that this issue should be very straight forward. It was a fairness issue. Residents in other communities were permitted to utilize auxiliary meters, so should Granville residents. He indicated that he did not understand the obsession regarding the revenue cap.
As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:30pm.
Ordinance No. 07-2011, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking was removed from the table by Councilmember Barsky by motion. Second by Councilmember O’Keefe. Motion passed (6-0).
Councilmember Mershon moved to amend Ordinance No. 07-2011 with new Ordinance No. 07-2011 provided to Council. Second by Councilmember O’Keefe.
Mayor Hartfield called for a roll call vote to amend Ordinance No. 07-2011 with new Ordinance No. 07-2011: Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Hartfield – yes. Motion carried (6-0). Ordinance No. 07-2011 was amended.
Councilmember Mershon indicated that he questioned including items #28 and #31 as part of the ordinance, as those items reflected signage added by the previous Village Manager. He did not think, that restricting parking along the whole length of the west side of Jones Road along the Bryn Du Mansion fence, was necessary. He preferred the signage that was recommended by the Lights, Streets/Sidewalks, Safety and Utilities Committee, which prohibited parking near the gate, but allowed parking along the rest of that portion of Jones Road.
Councilmember Mershon moved to delete 351.15(28) and (31) from Ordinance No. 07-2011 and renumber current 351.15(29), (31) and (32) to 351.15(28), (29) and (30). Second by Councilmember McGowan.
Councilmember O’Keefe asked if cars currently parked along the west side of Jones Road. Councilmember Mershon indicated that cars were parking there illegally. Councilmember Mershon preferred that the previous parking pattern be re-established and allow the Village Manager to restrict parking as needed. The current law provides for the Village Manager to make that decision.
Councilmember Lerner indicated that cars park along that area Monday through Friday quite frequently to be closer to the ball field. There was parking available at the Mansion, but many students prefer not to walk the extra distance. Councilmember Mershon indicated that the parking restriction pushed cars into the Erinwood subdivision and Spring Hills Baptist church parking lot. The students were then forced to cross Newark-Granville Road or Jones Road to access the field, which was more dangerous than parking along Jones Road. Councilmember Lerner commented that she felt students would use better judgment in crossing the street than in opening their car doors onto Jones Road.
Councilmember Lerner questioned the impact to the trees planted along the west side of Jones Road should parking be permitted again.
Councilmember O’Keefe asked if there had been any safety concerns with parking along Jones Road. Chief Mason indicated that there had not been any accidents; however, there had been several near misses and a number of complaints. All vehicles must be completely off the roadway to park on a non-curb or gutter street.
Councilmember Lerner suggested that the current signage remain and use the option for the Village Manager to permit parking as needed. Acting Manager Feldman indicated that not all parking restricted areas in the Village were signed. Some areas were not signed due to view shed issues or over signage in a particular area.
Councilmember Barsky suggested that the Tree and Landscape Commission be asked about the impact on the health of the trees should parking be permitted.
Mayor Hartfield called for a roll call vote to amend Ordinance No. 07-2011 by deleting 351.15(28) and (31) from Ordinance No. 07-2011 and renumbering current 351.15(29), (31) and (32) to 351.15(28), (29) and (30): O’Keefe – no; Barsky – no; Lerner – no; McGowan – yes; Mershon – yes; Hartfield – no. Motion failed (2-4).
Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2011 as amended: Barsky – yes; Lerner – yes; McGowan – no; Mershon – no; O’Keefe – yes; Hartfield – yes. Motion passed (4-2). Ordinance No. 07-2011 was approved as amended.
Ordinance No. 09-2011, An Ordinance Adopting the Raccoon Valley Aquifer Wellhead Protection Overlay District Zone Area was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.
Acting Manager Feldman indicated that the wellhead protection zoning area had been in existence since the early 1990’s. However, there was never an update made to the Village zoning map designating that protection zone. This ordinance designated the wellhead protection zone. Both the Ohio EPA and the Village’s Wellhead Protection team approved a one year protection area as the designated zoning area. It was determined that the five year zone would be difficult to enforce as it encompassed large residential areas.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2011: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion passed (6-0). Ordinance No. 09-2011 was approved.
Ordinance No. 10-2011, An Ordinance to Amend Sections 921.07 and 925.18 of the Codified Ordinances and Add Section 925.08(h) and (i) to Provide for the Use of Auxiliary Water Meters was introduced and moved for approval by Councilmember Mershon. Second by Councilmember McGowan.
Councilmember O’Keefe questioned the basis for establishing an additional $2 monthly meter reading fee. Acting Manager Feldman indicated that a fee to read an additional meter was fairly common in other communities. The fee was added to cover administrative costs.
Councilmember O’Keefe asked the cost to administer these second meters regarding inspections. Would it require additional staffing? Acting Manager Feldman indicated that the increase in staff work load would be determined by the number of meters purchased. He indicated that no new staff would be needed; existing personnel would handle any additional work load.
Councilmember Mershon questioned the need for the additional $2 meter reading charge as the meters were read through the use of electronic, hand-held devices.
Councilmember O’Keefe asked how common auxiliary meters were in other communities. She indicated that she had not heard of auxiliary/deduct meters previously. Acting Manager Feldman indicated that secondary meters were very common in central Ohio communities, especially in municipalities who contracted with the City of Columbus. Gahanna indicated that 10% of their customers had auxiliary meters, Hebron and Heath had less than 10% of their customers using auxiliary meters and Johnstown had less than 1% of their customers using auxiliary meters.
Councilmember McGowan indicated his support for auxiliary meters as many neighboring communities permitted meters. He also agreed with the residents who spoke regarding the fairness of charging residents for a service they were not using.
Councilmember Barsky indicated that she had a philosophical difference of opinion regarding the issue of fairness. She questioned the fairness to the entire community making everyone pay increased rates to cover the lost revenue caused by a few. She questioned permitting residents to pick and choose what services they wanted to pay for and where that could lead in the future.
Councilmember Mershon indicated that he thought it was unfair to add an additional $2 charge and stigmatize residents for asking permission to have auxiliary meters.
Councilmember O’Keefe expressed concern about conservation issues. She was concerned that by permitting auxiliary meters, people would use more water. Councilmember Mershon countered that the current system was financially unfair by charging residents for services they were not using and environmentally unfriendly. If the Village was currently undercharging for water services, then those rates should be adjusted. The Village should charge the appropriate rate for services to cover all Village costs and services provided.
Councilmember O’Keefe expressed concern regarding the resident’s comment that maintaining the current system was bad government. Acting Manager Feldman indicated that staff would be providing Council with a recommendation for adjusting both the current water and sewer rate structure. The water and sewer funds were both enterprise funds and therefore separate from the Village’s general fund. Those funds should self-sustaining.
Councilmember Lerner questioned how much a resident would save installing an auxiliary meter. Councilmember Mershon responded that if a resident felt they would benefit from installing a meter, then they will install one.
Mayor Hartfield expressed concern for the unknown impact to the sewer fund should auxiliary meters be permitted. She also expressed concern about encouraging excessive water usage. She understood that currently the water shed would not be overtaxed, but she expressed concern about the future. Could the Village have a policy regarding water usage during a draught? Acting Manager Feldman indicated that during a draught, water usage could well increase and the Village could develop a policy that imposed restrictions during draught periods.
Councilmember Mershon moved to amend Ordinance No. 10-11, Section 2, 925.08(h) by changing the word “may” in that section to “shall” and in Section 3, 925.18(a) to delete the words “or auxiliary water meter” and change “water meter” to “water account.” Second by Councilmember McGowan.
Councilmember Mershon indicated that his motion would remove the minimum monthly water charge of $3.55 on auxiliary meters.
Mayor Hartfield called for a roll call vote to amend Ordinance No.10-2011 to remove the minimum fee for an auxiliary meter: McGowan – yes; Mershon – yes; O’Keefe – no; Barsky – yes; Lerner – yes; Hartfield – no. Motion passed (4-2). Ordinance No. 10-2011 was amended.
Councilmember Mershon moved to amend Ordinance No. 10-11 by deleting the last sentence in Section 2, 925.08(h) to remove the monthly $2 meter fee. Second by Councilmember McGowan.
Councilmember Mershon indicated that there would not be any additional work load added to the water department to read the additional meters, so there should not be an additional charge.
Councilmember McGowan questioned the additional costs to other residents should an increase be needed on the sewer rate. Acting Manager Feldman indicated that an additional $.86 per sewer customer/per month would be needed if seventy to eighty residences added auxiliary meters. Acting Manager Feldman indicated that the Village currently has seventy to eighty customers with irrigation systems. These residents might be likely to install an auxiliary meter.
Mayor Hartfield called for a roll call vote to amend Ordinance No.10-2011 to remove the $2 monthly meter reading fee: Mershon – yes; O’Keefe – no; Barsky – yes; Lerner – no; McGowan – yes; Hartfield – no. Motion failed (3-3).
Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2011 as amended: O’Keefe – no; Barsky – no; Lerner – no; McGowan – yes; Mershon – yes; Hartfield – no. Motion failed (2-4). Ordinance No. 10-2011 was not approved.
Resolution No. 2011-27, A Resolution to Appoint Members to the Bryn Du Commission was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan.
Councilmember Mershon moved to amend Ordinance No. 2011-27 by amending the second Whereas clause to remove Kris Burkett and insert Tony Piehowicz, change Village of Granville to Granville Area Chamber of Commerce and in Sections I and II, and remove Village Council and replace with Granville Area Chamber of Commerce. Second by Councilmember McGowan
Vote to amend Resolution No. 2011-27 as moved. Motion carried (6-0). Resolution No. 2011-27 was amended.
Vote to approve Resolution No. 2011-27 as amended. Motion carried (6-0). Resolution No. 2011-27 was adopted.
Resolution No. 2011-28, A Resolution to Express Appreciation to Tony Piehowicz for Service on the Bryn Du Commission was introduced and moved for approval by Councilmember Mershon. Second by Councilmember Barsky.
Council thanked Mr. Piehowicz for his service on the Bryn Du Commission. Council appreciated his willingness to serve the community. Mr. Piehowicz thanked Council for there support of the Bryn Du Mansion.
Vote to approve Resolution No. 2011-28. Motion carried (6-0). Resolution No. 2011-28 was adopted.
Ordinance No. 12-11, An Ordinance Granting a Utility Easement Across Village Owned Property Located at 118 South Main Street to the Ohio Power Company, an Ohio Corporation and a Unit of American Electric Power was introduced and a hearing date recommended for May 18, 2011 by Councilmember McGowan. Second by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2011 for the May 18, 2011 Council meeting.
Acting Manager Feldman indicated that the underground placement of these lines would help facilitate the expansion of the Granville Historical Society. The placement of this line underground would be in keeping with Council’s goal to burying lines where possible. Additionally, American Electric Power was willing to bear the expense of this project as they have determined the current line configuration was a safety issue.
REVIEW OF MINUTES
Regularly Scheduled Meeting of April 20, 2011
Councilmember Barsky made a motion to approve the April 20, 2011 minutes as amended. Second by Councilmember O’Keefe. Motion carried 6-0.
Special Scheduled Meeting of April 27, 2011
Councilmember Barsky made a motion to approve the April 27, 2011 minutes. Second by Councilmember O’Keefe. Motion carried 6-0.
Special Scheduled Meeting of April 30, 2011
Councilmember O’Keefe made a motion to approve the April 30, 2011 minutes. Second by Councilmember Barsky. Motion carried 6-0.
Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)
Granville Foundation – (Mershon)
Light, Safety, Sts/Sidewalks, Utility Committee (LSSU) – (Hartfield, Herman, McGowan)
Planning Commission – (O’Keefe)
Councilmember O’Keefe reported that a variety of sign, driveway, and fence applications were approved. Councilmember O’Keefe indicated that the Commission tabled the changes to the Village District code until their next meeting. Metropolitan Partners’ development plan on South Main Street was also approved. However, a question was raised regarding standing for Dennis Cauchon regarding this application. The Planning Commission vote was tied regarding whether Mr. Cauchon would be allowed to speak. Law Director Crites advised that as the vote was tied, he recommended permitting Mr. Cauchon the opportunity to speak. Mr. Cauchon objected to the location of the pathway along South Main Street. The application was approved as submitted. Councilmember Lerner asked why Mr. Cauchon’s standing was questioned. Mayor Hartfield indicated that the standards for speaking about Planning Commission and BZBA applications were different than Council meetings. Those meetings were not open for general public comment. Law Director Crites indicated that standing was only granted to parties who claim a direct or present injury.
Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)
Councilmember Barsky reported that the Planning & Zoning Committee was waiting to schedule their next meeting for feedback from legal counsel regarding how the current code addresses the issues of chickens in the Village. Law Director Crites indicated that counsel’s memo was in process. Councilmember McGowan suggested that the Committee consider including language in any proposed ordinance requiring the consent of all adjoining property owners prior to authorizing a permit to raise chickens.
Granville Recreation District – (Lerner)
Councilmember Lerner reported that the Rec District has completed their community needs assessment and would be making a presentation regarding the results tomorrow evening. Acting Manager Feldman informed Council that Rec Director Andy Wildman would be making a presentation of their findings to Council at their next meeting.
Tree & Landscape Commission - (Lerner)
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Councilmember Barsky reported that the Comprehensive Plan Steering Committee met earlier that week. The Committee was in the process of tightening up the Plan. The Committee hoped to have a completed document by June 10, 2011 and hold a public hearing at the end of June.
Councilmember O’Keefe indicated that during the Comprehensive Plan meeting the issue of round-abouts was raised. It was suggested that round-abouts were more environmentally friendly by allowing 30% fewer emissions. She indicated that the Committee was expressed support of installing a round-about at the new Cherry Valley Road intersection at Newark-Granville Road. The Committee commented that the ODOT survey also supported installing a round-about. Councilmember Mershon indicated that the Cherry Valley Road and Newark-Granville Road intersection was a more appropriate place for a round-about than previously discussed locations. Mayor Hartfield expressed concerns about the effectiveness of some round-abouts. Councilmember Lerner felt a round-about was not in keeping with the rural character of the area.
Mayor Hartfield indicated that a new Council representative needed to be appointed to the Granville Education Foundation as the current appointment expired at the end of June. The term for this appointment was three years and the Foundation met about five times per year for about an hour. Councilmember Lerner indicated that she would accept the appointment if she could resign her appointment to the Granville Recreation District. Councilmember McGowan indicated he would take the Granville Recreation District appointment, but would only be able to attend the meeting once per month.
Councilmember Mershon questioned information reported in the Sentinel regarding the Village purchasing a police cruiser. He indicated that staff was not to make any expenditures over $10,000 without Council approval.
Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried 6-0. Meeting adjourned.