Village of Granville
November 16, 2011
CALL TO ORDER (by Mayor Hartfield at 7:34pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Lerner, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.
Vice Mayor Herman made a motion to excuse Councilmembers Barsky and Mershon. Second by Councilmember McGowan. Motion carried.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Herman. Motion carried.
CITIZEN COMMENTS (7:35pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm.
Don Schilling, President of Granville Historical Society, Bill Wilken and Stephen Applegate, representing St. Luke’s Church, gave a presentation regarding the conversion of the alleyway between St. Luke’s Church and the Granville Historical Society from a vehicular drive to a pedestrian pathway.
Don Schilling provided Council with a proposal explaining the need to close the alleyway to vehicular traffic. He indicated that a moment of opportunity existing as a result of the addition being constructed by the Granville Historical Society. Both the historic society and the church believed there were safety issues involved for pedestrians who access both the church and the historical society through that alleyway. Making this access a pedestrian only pathway would remove any concerns about potential safety issues. Dr. Schilling also indicated that this conversion would enhance the overall beauty of the Village and not cause any significant adverse affects. He asked Council to support the conversion of this alleyway and continue to build and support walkability in the Granville community.
Bill Wilken spoke in support of the alleyway conversion on behalf of St. Luke’s Episcopal Church. Mr. Wilken addressed concerns previously expressed by the Village regarding who would pay for the project and access to the Village parking lot behind St. Luke’s. Dr. Wilken provided Council with a sample design of a converted alleyway using an attractively arrayed concrete surface. He advised that the cost of using a concrete surface of approximately 1100 square feet would not be much more than resurfacing the current asphalt alleyway. He indicated that Keith Myers would be willing to help with any design work. Regarding vehicle access, the alleyway has been closed this year and last year for extended periods of time without any disruption to Village vehicular traffic. Access to the Village parking lot could be accomplished through the Park National Bank lot. Park National Bank was a long term Village business with no expectation of leaving the community, so access through their lot should be continued. Should access ever be denied, the alleyway could be reopened to vehicular traffic. Dr Wilken asked Council if the current alleyway was being used at its highest and best use and if the additional costs to resurface the alleyway would be that problematic.
Councilmember O’Keefe asked if a timeline for converting this alleyway was being proposed. Dr. Schilling indicated that the historical society would like the conversion and opening of the new pathway to correspond to the opening of the new addition to the historical society in April. Manager Stilwell indicated that most work would need to be done on the project after winter.
Manager Stilwell indicated that staff was putting together a summary that addressed the benefits and drawbacks, costs and maintenance issues regarding this project. He asked Council to determine the value of the alley, how the alleyway could best be utilized, possible designs and how the project would be financed. Manager Stilwell asked Council how they would like to proceed.
Mayor Hartfield indicated that she would like to the Village move forward and look further into this proposal.
Councilmember O’Keefe asked if the existing curb cuts on Broadway would be removed. Manager Stilwell indicated that the Village would not be required to remove the curb cuts, but staff appreciates the additional parking spaces that would be available.
Vice Mayor Herman suggested that staff check with the fire department to determine if there were any concerns regarding emergency access. Manager Stilwell indicated that he had already spoken with Chief Hussey regarding the conversion and the department did not have any specific concerns. He indicated that he has also spoken with Bank Manager Ryan Mills. Mr. Mills indicated that Park National Bank was hesitant to provide the Village with an access easement, but nothing definitive had been decided.
Manager Stilwell indicated that staff would provide Council with additional legislation and information at the December 7th Council meeting.
Ordinance No. 35-11, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges
Manager Stilwell provided a presentation regarding the increase in water and sewer rates.
Current 2012 2013
Water Rates $3.55 $4.44 $4.88
Sewer Rates $5.30 $5.96 $6.17
14% 5% increase
Manager Stilwell indicated that neither the water nor sewer fund were currently solvent. These increases would begin to bring those accounts back into in line. Staff recommended that Council consider passage of this legislation.
Jeff Bollenbacher commented that Council should support the rate increase as much of the water and sewer department facilities need updating. There are also issues that need addressed as directed by the Ohio EPA and the overall increase was not excessive. He also asked if Alexandria would also be impacted by the rate increase. Manager Stilwell indicated that Alexandria’s rate would also increase at the current contracted rate of 130% above the basic Village rate. Manager Stilwell also indicated that Mr. Bollenbacher was a Village employee.
As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 35-11.
Ordinance No. 36-11, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges
Barbara Franks, 121 South Prospect Street, indicated her support for permitting auxiliary/deduct meters and felt Council should look at other communities that allow these meters.
As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 36-11.
Ordinance No. 35-11, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember O’Keefe.
Councilmember O’Keefe indicated her support for the ordinance as the proposed increase had been reviewed and recommended by an outside consulting firm.
Councilmember McGowan questioned the cost of the increase on a family of four. He felt the issue of permitting auxiliary/deduct meters should be revisited as residents would now be paying more in sewer rates for services they were not receiving. He questioned by the costs for salaries were not shown in the comparison of costs. Councilmember McGowan indicated that he was not in support of the portion of the Village’s Fiscal Policy that required a fifteen percent carryover in each of the Enterprise Funds as well as the General Fund. Those funds were monies that were left setting idol each year. Councilmember Lerner commented that those extra funds would be used for incidents such as a sewer back-up or other emergency. Manager Stilwell indicated that both the water and sewer funds were Enterprise Funds and should be self-sufficient and not rely on transfers from the General Fund to remain solvent.
Vice Mayor Herman commented that the increases would also go for building each fund to cover future costs for maintenance and was a sound fiscal process.
Mayor Hartfield indicated that the water and sewer plants were not areas that garnered a lot of attention until there was a problem. She indicated her support of maintaining a reserve fund of each utility.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 35-2011: Lerner (yes); McGowan (no); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes). Motion passed 4-1. Ordinance No. 35-2011 was approved.
Ordinance No. 36-11, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Lerner.
Councilmember Lerner asked if the rate increases would need to be continued once the fund accounts were more in balance. Manager Stilwell indicated that Council could review and reduce rates at any point.
Councilmember O’Keefe asked if less consumption would impact these utility revenues. Manager Stilwell indicated that reduced usage certainly would impact revenues.
Mayor Hartfield expressed her appreciation for and thanked staff for the presentation, cost comparisons, cost analysis and information presented regarding this issue.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 36-2011: McGowan (no); O’Keefe (yes); Lerner (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes). Motion passed 4-1. Ordinance No. 36-2011 was approved.
Ordinance No. 37-11, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal year Ending December 31, 2012 was introduced and a hearing date recommended for December 7, 2011 by Vice Mayor Herman.
Mayor Hartfield scheduled a public hearing for Ordinance No. 37-2011 for the December 7, 2011 Council meeting.
Ordinance No. 38-11, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street was introduced and a hearing date recommended for December 7, 2011 by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Ordinance No. 38 -2011 for the December 7, 2011 Council meeting.
Resolution No. 11-56, A Resolution to Authorize the Village Manager to Sell Four Crouse Hinds Traffic Signals was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner.
Mayor Hartfield called for a vote to approve Resolution No. 11-56. Motion carried 5-0. Resolution No. 11-56 approved.
Resolution No. 11-57, A Resolution to Establish the Time and Place of a Public Hearing for the 2012 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Councilmember Lerner. Second by Vice Mayor Herman.
Mayor Hartfield called for a vote to approve Resolution No. 11-57. Motion carried 5-0. Resolution No. 11-57 approved.
REVIEW OF MINUTES
Regularly Scheduled Meeting of November 2, 2011
Councilmember McGowan made a motion to approve the November 2 2011 minutes. Second by Councilmember Lerner. Motion carried.
MAYOR’S COURT REPORT – October
The Mayor’s Court Report for the month of October was presented for review.
Councilmember O’Keefe asked if the police department had noticed an increase in speeding on State Route 16 since the four-lane traffic pattern was opened. Manager Stilwell indicated that he would check with Chief Mason and report back to Council.
Councilmember McGowan moved to accept the October Mayor’s Court report. Second by Councilmember O’Keefe. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER’S REPORT – October
The Manager’s Report for the month of October was presented for review.
Councilmember McGowan moved to accept the October Monthly Manager’s Report Second by Councilmember McGowan. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of said report will be included as part of these minutes
Economic, Finance, Personnel Committee (Council as a Whole)
Granville Foundation (Mershon)
Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)
Planning Commission (O’Keefe)
Councilmember O’Keefe reported that the former Baptist church applied to change their sign to reflect the Church’s new name. The application needed four variances due to issues involving the TCOD sign requirements. She asked Manager Stilwell when Council would be reviewing the proposed changes to the TCOD sign code. Manager Stilwell indicated that as the next few Council meetings had substantial agendas, the legislation would be brought it Council in January.
Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)
Granville Recreation District (McGowan)
Tree & Landscape Commission (Lerner)
Councilmember Lerner reported that the Commission was in the process of reviewing plant selections for Opera House Park, but would hold off on any specific work until a decision regarding the alleyway was completed.
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Councilmember O’Keefe reported that the Comprehensive Plan was close to being complete and would then be presented to the entire Comprehensive Plan Steering Committee for its final recommendation. The new plan has been drastically cut and the information was more focused.
Roger’s Liquor Permit
Manager Stilwell advised Council that staff contacted neighbors Dr. Avery, Bill Hoekstra and Sam Sagaria. There was no response from Dr. Avery. Mr. Hoekstra indicated that he was not happy with a location so close to his home and business that would sell alcohol, but it was not at a level where he would take opposition. Dr. Sagaria requested that Council appeal the decision. Council also received memo from Chief Mason who recommended an appeal. Council need to make a decision based on the information provided as to whether an appeal to the Liquor Control Board should be made regarding the approval of a liquor license for 119 ½ South Prospect Street.
Mayor Hartfield indicated that the Village’s case contesting the application was effective, but she was concerned about the cost of an appeal and the outcome of such an appeal.
Councilmember Lerner asked if there was anything in the Village’s zoning code that could prevent the approval of a liquor license. Law Director Crites indicated that there was nothing in the code.
Vice Mayor Herman indicated that he was not inclined to saddle a new Council with a possible costly hearing with the Village’s limited revenues and the unknown likelihood of overturning a Liquor Control Board decision. He asked Law Director Crites if there were issues with the establishment or problems with law enforcement could the license then be reviewed. Law Director Crites indicated that the Liquor Control Broad routinely inspect businesses and municipalities have the opportunity to request reviews. He indicated that specific incidents and evidence would be reviewed and any location could be monitored for compliance with state regulations.
Councilmember O’Keefe indicated that she was not inclined to move forward with an appeal, but felt safe guards were in place to review a license should a problem exist. (Councilmember O’Keefe requested that a comment made by Barbara Franks, outside of Citizen Comments, indicated that the Village may object to any liquor permit annually.)
Resolution No. 11-58, A Resolution Authorizing the Law Director for the Village of Granville to Not Appeal the Decision of the Division of Liquor Control Regarding Permit #747891 was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Lerner.
Mayor Hartfield called for a roll call vote to approve Resolution No. 2011-58: O’Keefe (yes); Lerner (yes); McGowan (no); Vice Mayor Herman (yes); Mayor Hartfield (no). Motion passed 3-2. Resolution No. 2011-58 was approved.
Resolution No. 11-59, A Resolution of Appreciation to Lon Herman for Service on the Village Council and Service to the People of the Village of Granville was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Lerner.
Councilmember O’Keefe read the resolution of appreciation which recognized the service of Vice Mayor Lon Herman. She also thanked him for the intelligence that he added and that his insights had been a great benefit to Council.
Mayor Hartfield indicated that it was an honor to work with Mr. Herman and appreciated his support over the years. He will be missed.
Vice Mayor Herman thanked Council, staff and residents for a remarkable experience.
Mayor Hartfield called for a vote to approve Resolution No. 11-59. Motion carried. Resolution No. 11-59 approved.
Resolution No. 11-60, A Resolution of Appreciation to Steve Mershon for Service on the Village Council and Service to the People of the Village of Granville was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Herman.
Councilmember O’Keefe thanked the absent Councilmember Mershon for the clarity and insights he provided to Council on various issues.
Mayor Hartfield called for a vote to approve Resolution No. 11-60. Motion carried. Resolution No. 11-60 approved.
OTHER STAFF MATTERS
Manager Stilwell advised Council that he researched whether the Manager had the authority to waive tap fees for the Granville Historical Society’s fire suppression system currently being installed. He indicated that the Manager can only grant a payment schedule. He indicated that the cost of the tap fee was $2,200. GHS would be billed for those fees.
Manager Stilwell asked Council to help recruit volunteers to fill the current vacant positions on the Granville Planning Commission and the Board of Zoning and Building Appeals.
Manager Stilwell advised Council that he and Chief Mason met with residents on East Elm Street who expressed their concerns regarding traffic issues in their neighborhood. Staff would be working with the neighbors to determine any possible solutions.
Councilmember McGowan made a motion to adjourn. Second by Councilmember O’Keefe. Motion carried.