Granville Community Calendar

Council Minutes November 2, 2011

Village of Granville

Council Minutes

November 2, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

Councilmember O’Keefe made a motion to excuse Councilmembers Barsky, Lerner and Vice Mayor Herman.   Second by Councilmember McGowan.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried.                           

CITIZEN COMMENTS (7:32pm) 

Dan Rogers, 210 East Maple Street, spoke on behalf of his proposed restaurant Taco Dan’s at 119 ½ South Prospect Street.  He wanted Council to be clear on his intentions regarding his restaurant.   He does not intend this restaurant to be out of control.  His goal was to establish a financially successful business, just like his current business.  This restaurant will be clear and orderly with no cars.  He intends this restaurant to be a convenient, clean establishment serving good food and a place to get a cold beer. 

Sam Sagaria, 117 South Prospect Street, indicated that he was happy to hear Mr. Roger’s intentions.  He also requested that Mr. Rogers stop the harassment against him, move the Rogers property that was currently on his property and stop making Mr. Sagaria’s life miserable.  Mr. Sagaria requested that Council appeal the Division of Liquor Control’s decision to grant Mr. Rogers a liquor permit. 

Sharon Sellitto, 215 South Cherry Street, agreed with Mr. Sagaria’s comments.  She also asked that Council appeal the Division of Liquor Control’s decision.  She commented that this location was not an appropriate location for a bar.  It was off the commercial path and there were neighborhood issues. 

Barbara Franks, 121 South Prospect Street, indicated that she and Dan had spoken with all of their neighbors regarding the proposed restaurant prior to beginning this process.  She indicated that her neighbors we supportive, except for Mr. Sagaria, with whom they had been in litigation.  She also indicated that there was a standing feud with Ms. Sellitto, which felt would not end anytime soon.  She commented that it was Mr. Rogers’ and her intent to be successful business owners in the Village.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PRESENTATION 

Budget Presentation 

Manager Stilwell reviewed the budget memo that was provided to Village Council.  He explained that government accounting utilizes a fund accounting method.  Each fund account could be a separate, stand alone entity.  He thanked department heads and Finance Director Carie Kraner for their hard work in putting this budget together.  Manager Stilwell advised Council to anticipate a greater number of amendments to the budget in 2012 due to additional financial challenges and new staff members.  

Manager Stilwell advised Council that not all projects were funded in this proposed budget.  His goal was to maintain the same amount in the General Fund balance at the end of 2012 as anticipated in 2011.  Therefore, about $500,000 in proposed funded projects were removed from the budget.  Manager Stilwell suggested that some of those projects could possibly be funded using the estate tax funds once a capital improvement spending plan was developed.  

Manager Stilwell indicated that salary increases as a result of the AFSCME contract negotiations and for non-union employees were not included in this draft budget.  

A printed copy of the presentation will be filed with these minutes. 

Councilmember McGowan indicated that he agrees with the words financial challenge.   Councilmember McGowan asked if the budget had raises for the employees who were not under union contract.  Manager Stilwell indicated that increases for non-union employees were not included in the budget; increases were included based on the FOP contract.  

Councilmember McGowan commented that the Manager’s salary would go up four percent and he was against hiring someone at the top of the pay scale as the pay grade would also need to be raised.  He commented that there were other increases in salaries.  Councilmember McGowan recommended freezing salaries as he suggested every year.  He commented that the sewer fund had a reserve of $150,000 based on the Village Fiscal Policy, which he was not in agreement with.  He questioned if sewer rates were being raised to maintain that reserve fund balance.  The Village also hired two additional workers in the last year during these tough economic times.  He questioned if additional full-time workers should be hired.  He questioned if Manager Stilwell’s comment regarding finding a new source of income meant raising taxes in the near future.  Manager Stilwell explained that if Village residents wished to enjoy all of the current services provided and revenues were reduced, then one way to bridge that gap may be to increase revenues.  He indicated that he was not advocating any particular solution.  Manager Stilwell also indicated that he was interested in maintaining the status quo for 2012, but wanted to make Council aware of the variety of ways the Village could be more efficient.  Staff was not making any recommendations at this time.  Regarding the increase in the Manager’s salary, Manager Stilwell indicated that the increase cited recognized the Manager’s car allowance as part of the 2012 budget.  There was no raise included in this budget for the Manager.  Manager Stilwell indicated that he would be happy to discuss this issue with any Councilmember or resident.  

Councilmember McGowan asked what percentage of the proposed twenty percent health care benefit increase would be paid by Village employees and what percentage would be paid by the Village.  Manager Stilwell indicated that Villages generally paid eighteen percent.  Councilmember McGowan commented that a single employee paid eight percent.  Finance Director Kraner indicated that there was a tiered rate program.  Manager Stilwell indicated that he would make that specific information available to Council. 

Councilmember Mershon asked what fell off the table in 2012.  He asked what street improvements scheduled for 2012 would not be done under the proposed budget.  Additionally, were there sewer improvements in the Colony not being funded?  He indicated that he was trying to understand the choices made.  Manager Stilwell responded that he was not able to support the street improvements proposed for the Erinwood subdivision as they totaled $468,000.  He indicated that he would suggest including these improvements as part of the capital fund improvement plan.  In order to maintain the end-of-the-year budget balance at the same level in 2012 as in 2011, there were reductions that needed to be made.  Regarding the storm water improvement project in the Bryn Du and Colony subdivisions, the Village completed a number of improvement projects upstream that seemed to be effective in removing much of the water problems in the area.  The local residents have also purchased generators that have relieved the emergency situations.  

Councilmember Mershon asked what portions of the Erinwood paving was left in the budget.  Manager Stilwell indicated that $85,000 was being left in the budget for that project, which would allow some paving to be completed.  He indicated that he did not have specifics as to which particular streets would be milled and paved. 

Councilmember Mershon questioned if the Village was still intending to fund the 2013 Cherry Valley Road improvement project, which would mean the Erinwood project would not be funded in 2013.  The Village had a process where staff identifies, on a rotating basis, the areas where the Village needed street improvements annually.  He understood the need to put a project off for a year, but not indefinitely if the rotation made any sense.  He questioned what would be done about Erinwood.  Manager Stilwell indicated that the Erinwood project would make a logical expenditure for the estate tax.  He also indicated that he was not sure how the Village would fund all of the 2013 grant matches.  Manager Stilwell indicated that he was not comfortable saying how everything was going to work in 2012, 2013 and 2014 having only been the Manager for a short time.  He indicated that his intent was to make sure Council understood the future impact of reduced funding and focus on essential services.  Councilmember Mershon responded that road maintenance was a recurring expense, which was why the Village maintained a rotating schedule.  Capital funds could clearly be used to pay that expense, but it could only be done for so long. 

Councilmember McGowan asked about the reduction in funding from $16,000 to $8,000 for the street lights.  He asked if that would be sufficient to replace lights.  Manager Stilwell indicated that this amount would be sufficient. 

Councilmember O’Keefe questioned if the unions were softening their requests due to the current economic problems.  Manager Stilwell indicated that arbitrators were recognizing municipal concerns and awarding less. 

Mayor Hartfield asked if the two percent increase for street improvement projects was tied to the specific capital improvement projects proposed for those years.  She indicated that budget predictions were tricky when looking forward three to five years.  Finance Director Kraner indicated that the projection was just a flat two percent increase across the board. 

Manager Stilwell indicated staff’s willingness to further discuss or answer any questions from Council or candidates. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS 

Ordinance No. 35-11, An Ordinance to Amend Section 921.07 of the Codified Ordinances to Adjust Sewer Regulations and Charges was introduced and a hearing date recommended for November 16, 2011 by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 35-2011 for the November 16, 2011 Council meeting 

Ordinance No. 36-11, An Ordinance to Amend Section 925.18 of the Codified Ordinances to Adjust Water Regulations and Charges was introduced and a hearing date recommended for November 16, 2011 by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 36 -2011 for the November 16, 2011 Council meeting 

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 19, 2011 

Councilmember McGowan made a motion to approve the October 19, 2011 minutes as amended.  Second by Councilmember O’Keefe.  Motion carried. 

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

No report. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

No report. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

No report.

Tree & Landscape Commission (Lerner)

No report.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Council discussed the Division of Liquor Control’s decision to approve the liquor permit for Dan Rogers.  Council suggested allowing staff and legal counsel time to review the decision and make a recommendation. 

Council asked Maggie Barno if funding was available for the “Home for the Holidays” program.  Chamber Director Barno indicated that all funding was secured and the program would proceed.  She indicated that she did speak with the Bryn Du Commission regarding their support for the program.  Board member Vince Engel indicated that he would present the request to the Board at their next meeting.  However, all weekends were booked at the Mansion for 2012. 

Manager Stilwell asked Council about renewing the original Granville Area Chamber of Commerce logo.  Director Barno indicated that she thought the logo was purchased by the Village for the Village.  Mayor Hartfield indicated that Village Council spent $10,000 to purchase this logo, marketing and branding for the Chamber seven or eight years ago.  Councilmember McGowan asked if the logo could still be used even without renewing the license.  Law Director Crites indicated that the logo could still be used, but the Chamber would no longer have exclusive use; anyone could utilize the logo.  Councilmember O’Keefe asked if holding onto the logo was of any value.  Council did not request that the logo be renewed. 

Clerk Prasher advised Council that Greenwood, Mississippi was interested in purchasing the vintage Crouse Hinds traffic signals.  Council asked Law Director Crites if legislation would be needed to sell the lights.  Law Director Crites indicated that he recommended legislation be passed.  Manager Stilwell indicated that staff would provide Council with that legislation for their next Council meeting.  

OTHER STAFF MATTERS 

Manager Stilwell asked Council how they would like to proceed regarding the request from St. Luke’s Episcopal Church and the Granville Historical Society regarding changing the alleyway between the two buildings from vehicular traffic to pedestrian traffic only.   Both entities expressed concern regarding the safety of pedestrians that access both their buildings via alleyway entrances.  Council asked that the Church and Historical Society be invited to the next Council meeting to make a presentation regarding their request.  Manager Stilwell advised that there were issues regarding changing access regarding the Village owned parking lot behind those buildings.  The Village would possibly need to secure an access easement through the Park National Bank parking lot. 

Councilmember Mershon recused himself from the meeting at this point. 

Mayor Hartfield asked if the other adjoining property owners were in support of this change.   Manager Stilwell indicated that both Rector Applegate and GHS President Schilling indicated that adjoining property owners were in support.  Manager Stilwell indicated that he would make the necessary invitations. 

Councilmember Mershon returned to the meeting. 

ADJOURNMENT (8:40pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Employee Payroll / Compensation

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