Granville Community Calendar

Council Minutes October 19, 2011

Village of Granville 

Council Minutes

October 19, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

Councilmember O’Keefe made a motion to excuse Councilmember Barsky.  Second by Vice Mayor Herman.  Motion carried. 

APPROVAL OF AGENDA

Vice Mayor Herman moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion carried.                           

CITIZEN COMMENTS (7:33pm) 

Maggie Barno, Director of the Granville Area Chamber of Commerce, advised Council that NBC 4 was interested in filming their holiday show “Home for the Holidays” in the Village.  The City of Worthington has hosted this show for the past two years.  Channel 4 solicits seven sponsors of $5,500 each to cover the cost of the show.  She indicated that Channel 4 offered the Chamber the opportunity to be one of the seven sponsors.  Ms. Barno requested a $1,000 to $1,500 contribution from the Village.   She indicated that the Chamber was in support of this program as it would promote Granville shopping, dining and tourism, which could in turn benefit local businesses.  Ms. Barno indicated that she was requesting funding from the Township and various other local business owners.  

Vice Mayor Herman asked if Worthington was charged sponsorship fees.  Ms. Barno indicated in the affirmative.  Vice Mayor Herman asked if the Chamber would be making a contribution.  Ms. Barno indicated that the Chamber would not be making a contribution, but other local business owners were. 

Councilmember McGowan asked if there would be sponsors outside of the Village.  Ms. Barno indicated that she knew that Kroger and the Diamond Cellar were sponsoring the show.  The Licking County Convention and Tourism Bureau and the Davis Shai House agreed to be a Spotlight sponsors.  Councilmember McGowan indicated that this request was something to be considered if funding was available.

 Councilmember Mershon asked the Chamber had contacted the Bryn Du Commission about sponsoring the show.  Ms. Barno indicated that requests were made during the recent Chamber meeting. 

Councilmember O’Keefe asked staff if Village funds were available.  Councilmember Mershon asked if the bed tax funds had all been allocated.  Finance Director Kraner indicated that there should be sufficient funds available in the Community Service Fund. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:44pm. 

PRESENTATION 

Utility Rate Increase Presentation 

Manager Stilwell indicated that he, Finance Director Kraner, Superintendents Fruth and Holmquist, and Red Oak representatives Carol Mylaski and Eric Johnson would be making a presentation to Council regarding increasing the Village’s water and sewer rates. 

The presentation included an explanation as to why the rate increases were necessary, how the new rates were calculated, a summary of proposed capital projects, a comparison of rates, permit compliance history, and regulatory demands.  Staff proposed increasing water rates by $.89 and sewer rates by $.66 in 2012 with an additional increase in water rates of $.44 and sewer rates of $.21 in 2013.  Staff indicated that the increases were necessary to build each fund to the level required by the Village’s Fiscal Policy, to cover future operating costs and capital projects, especially those needed to bring each plant into regulatory compliance.  Staff also indicated the Red Oak Consulting suggested additional rate increases through 2017. 

Councilmember Lerner indicated that staff advised Council last year that rate increases would be brought before Council again as Council only approved an increase for 2011.  

Councilmember Mershon confirmed that the Village’s Fiscal Policy indicated that user fees were to be sufficient to cover operating expenses.  He asked staff to clarify budget increases for the past two years.  He also asked if the capital improvements proposed by staff would be covered by the proposed rates.  Councilmember Mershon questioned the impact on rates if capital improvements were not done.  He also asked for the percentage of the utility rate increase from last year.   Manager Stilwell indicated that he would provide Council with an explanation as to the reason for budget increases over the past two years as well as information regarding the other issues. 

Superintendent Fruth added that the current cost to residents for water was one-third of one cent per gallon/per day.  The proposed rate increase would increase the cost to two fifths of one cent per gallon/per day. 

PUBLIC HEARING (8:40pm) 

Ordinance No. 33-11, An Ordinance to Create a Capital Project Fund 

Ordinance No. 34-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal year 2011 and Revising Sums for Operating Expenses Related to Establishing a Capital Project Fund 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 8:42pm 

OLD BUSINESS 

Ordinance No. 33-11, An Ordinance to Create a Capital Project Fund was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Lerner. 

Discussion:

Councilmember O’Keefe asked if possible capital projects had been identified yet.  Manager Stilwell indicated that an opportunity would be provided to Council to solicit possible capital improvement projects and discuss various issues. 

Councilmember McGowan asked if these funds would be accruing interest.  Manager Stilwell indicated in the affirmative. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 33-2011:  Lerner (yes); McGowan (yes);  Mershon (yes); O’Keefe (yes); Vice Mayor Herman (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 33-2011 was approved. 

Ordinance No. 34-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal year 2011 and Revising Sums for Operating Expenses Related to Establishing a Capital Project Fund was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked why the fees for the inheritance tax had to be included as part of the ordinance.  Manager Stilwell indicated that the state auditor requested that the Village had to account for the gross receipt and recognize the expense to pay Licking County as part of the accounting process. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 34-2011:  McGowan – yes; Mershon – yes; O’Keefe – yes; Lerner – yes; Vice Mayor Herman - yes; Mayor Hartfield - yes.  Motion passed (6-0).  Ordinance No. 34-2011.  

NEW BUSINESS 

Resolution No. 11-55, A Resolution to Make an Appointment to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion: 

Councilmember O’Keefe asked if AEP had indicated their interest or support in collaborating with the Committee.  Councilmember Mershon commented that AEP had not been asked to participate to date.  Councilmember Mershon also asked if the Committee would be making a report to Council as required every six months.  Clerk Prasher indicated that the Committee intended to make a report. 

Mayor Hartfield called for a vote to approve Resolution No. 11-55.  Motion carried.  Resolution No. 11-55 approved. 

REVIEW OF MINUTES

 

Regularly Scheduled Meeting of October 5, 2011 

Councilmember O’Keefe made a motion to approve the October 5, 2011 minutes as amended. Second by Vice Mayor Herman. Motion carried

MAYOR’S COURT REPORT – September

The Mayor’s Court Report for the month of September was presented for review. 

Councilmember O’Keefe moved to accept the September Mayor’s Court report.  Second by Vice Mayor Herman.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – September 

The Manager’s Report for the month of September was presented for review.  

Councilmember O’Keefe asked if staff had looked into what type of police vehicles the Village would select now that the Ford Crown Victoria model was discontinued and would the Village look at vehicles that were more fuel efficient.  Manager Stilwell indicated that the Village would be looking into vehicles that were fuel efficient.  The police department has been looking at a variety of vehicles including a Dodge product.  Staff would be looking for a vehicle that allowed the inside package of the vehicle to be transferred.  

Councilmember Mershon commented that the 2012 budget proposed the purchase of an SUV.  Vice Mayor Herman asked why the Village would need an SUV.  Manager Stilwell indicated that many municipalities use SUVs.  There were times when safety personnel need to go off road for accidents/incidents and they function in heavy snows more effectively. 

Councilmember O’Keefe moved to accept the September Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS 

Economic, Finance, Personnel Committee (Council as a Whole)

No report. 

Granville Foundation (Mershon)

Councilmember Mershon indicated that the Foundation was organizing for 2012.  He indicated that the donor banquet was scheduled for November 3, 2011.  There was still time to participate.  In 2012, a new Council representative would need to be appointed. 

Light, Safety, Streets/Sidewalks, Utility Committee (Hartfield, Herman, McGowan)

No report. 

Planning Commission (O’Keefe)

Councilmember O’Keefe asked if someone would be able to attend the October 24, 2011 Planning Commission meeting as she was unable to attend. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

No report 

Granville Recreation District  (McGowan)

Councilmember McGowan reported that the Granville Recreation District meeting was scheduled for October 20, 2011.  The GRD held a public meeting regarding their feasibility study.  Those in attendance (8 individuals) were in support of an indoor/outdoor aquatic center.  The GRD had preliminary plans for three different types of recreation centers.  Councilmember McGowan also reported that the GRD met with the Granville Fellowship.  They expressed interest in a recreation center with a large community room with a kitchen that was close to the downtown area.  The facility could be a shared use area.  A possible location was the Cherry Valley Road area. 

Tree & Landscape Commission (Lerner)

No report.     

Union Cemetery (Barsky)

No report.  

OTHER COUNCIL MATTERS 

Councilmember Mershon asked about the status of the Crouse Hinds traffic signals.  Clerk Prasher indicated that Barry Williams had been contacted and Mr. Williams just responded.  Clerk Prasher indicated that she would forward a copy of his response. 

Councilmember McGowan made a motion for Council to provide $1,500 for the “Home for the Holidays” program as a one time donation to help support local business and welcoming Township Trustee involvement.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember O’Keefe commented that this donation would be a way to promote Granville.  She asked how the Village could help promote businesses long-term.  How is that process done?  Manager Stilwell indicated that municipalities generally do not help individual or groups of businesses.  Some municipalities contribute their bed tax to the local Chamber.  Councilmember McGowan added that activities bring people into the Village. 

Councilmember Mershon suggested that the Chamber contact the Bryn Du Commission for support as the Mansion generates revenue and utilizing this type of marketing.  He also commented that he would prefer to give the manager the authority to allocate funds for this request, if he determined that funds were available.  He indicated that he was comfortable allowing the Manager to use his judgment in determining whether this request should be pursued.       

Vice Mayor Herman indicated that the news channel should be paying the Village for the privilege.  This program would promote Kroger and other big business rather than the Village.  

Councilmember McGowan moved to withdrawal his motion.  Second by Councilmember O’Keefe. 

Manager Stilwell indicated that he was comfortable in making the decision to approve this request on Council’s behalf.  Vice Mayor Herman hoped that in making his decision the Village Manager would determine if there was a direct and clear benefit to the Village to make this contribution. 

OTHER COUNCIL MATTERS

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Transfer Transfer of Liquor License from Delmar to Aladdin 

Manager Stilwell asked if Council had any questions regarding the information provided to them regarding the transfer of this liquor license. 

Councilmember McGowan confirmed that without any action by Council, this transfer would move forward.  Manager Stilwell indicated that unless Council took exception and asked for a hearing, the request would move forward. 

Council asked if the results of the October 7, 2011 liquor hearing were available.  Law Director Crites indicated that no decision had been received. 

ADJOURNMENT (9:19pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Herman.  Motion carried. 

Employee Payroll / Compensation

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