Granville Community Calendar

Council Minutes April 20, 2011

Village of Granville

Council Minutes

April 20, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director King and Acting Manager Feldman.

APPROVAL OF AGENDA

Councilmember Mershon moved to approve the agenda as presented.  Second by Councilmember McGowan.  Motion carried 7-0. 

PRESENTATION                     

Buy Local – Maggie Barno, Director Granville Area Chamber of Commerce

Maggie Barno, Director Granville Area Chamber of Commerce, read aloud a letter presented to Village Council requesting that they support a Buy Local program.  Ms. Barno indicated that some services were not provided by local Granville businesses, but suggested that many other services were provided locally and should be supported.  Ms. Barno stated “the tax payers keep the community strong and any community is only as strong as its businesses.”  Ms. Barno requested that Village Council adopt a resolution to encourage the use of local businesses, to encourage buying locally, and to offer any bids to local suppliers.  Ms. Barno stated that the GACC was requesting that businesses that do not pay taxes to Granville and were located outside of Granville only be used if that service was not available locally.   

CITIZEN COMMENTS (7:33 PM)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments.

PUBLIC HEARING

Ordinance No. 07-11, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking

Ordinance No. 08-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses for Repair of the Bryn Du Mansion Arch.

As no one appeared to speak regarding either ordinance, Mayor Hartfield closed the Public Hearing at 7:35pm.

OLD BUSINESS

Ordinance No. 07-11, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking

Discussion: 

Mayor Hartfield indicated that Acting Manager Feldman has requested that this matter be tabled.

Councilmember McGowan moved to table Ordinance No. 07-11.  Second by Vice Mayor Herman.  Motion carried 7-0.  Ordinance No. 07-11 was tabled.

Ordinance No. 08-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses for Repair of the Bryn Du Mansion Arch was introduced and moved for approval by Councilmember Mershon.  Second by Councilmember Barsky.

Discussion: 

Councilmember Barsky questioned if the funds had been received from the insurance company.  Mr. Feldman indicated in the affirmative.  The Village Engineer selected the company to do the repairs with those repairs being completed shortly.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-11: Barsky – yes;  Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe - yes; Herman – yes; Hartfield – yes.  Ordinance No. 08-2011 passed (7-0).                     

NEW BUSINESS

Ordinance No. 09-11, An Ordinance Adopting the Raccoon Valley Aquifer Wellhead Protection Overlay District Zone Area was introduced and a hearing date recommended for May 4, 2011 by Vice Mayor Herman.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-11 for the May 4, 2011 Council meeting.

Ordinance No. 10-11, An Ordinance to Amend Sections 921.07 and 925.18 of the Codified Ordinances and Adding Section 925.08(h) and (i) to Provide for the Use of Auxiliary Water Meters was introduced and a hearing date recommended for May 4, 2011 by Councilmember Mershon.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-11 for the May 4, 2011 Council meeting.

Resolution No. 11-23, A Resolution Urging Granville Village Residents and Businesses to Buy Local and Use Local Businesses and Services When Practicable and Possible was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion: 

Councilmember McGowan asked about the Ohio Revised Code requirement that says they can’t give preferential treatment to local suppliers above the lowest bidder by law.  Assistant Law Director King stated that Councilmember McGowan was correct. The Village was required generally select the lowest and best bidder. Acting Manager Feldman stated there was a bill under consideration in the Ohio General Assembly that would increase the bidding threshold.  This bill would raise the threshold to $5.2 million. 

Councilmember Mershon indicated that the proposed resolution would be a laudable goal, but questioned if the same presentation was given to the Township.  Ms. Barno indicated that this presentation was made to the Township; however, they made some revision to their resolution.  

Councilmember Barsky indicated that buying local has always been encouraged by Village Council.  She stated that there were minimal things that could be accomplished by a municipality. 

Councilmember O’Keefe added that those bidding should be aware of Village laws and practices. 

Mayor Hartfield called for a vote to approve Resolution No. 11-23.   Motion carried (7-0).  Resolution No. 11-23 was approved.

Resolution No. 11-24, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar year 2011, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Herman.

Discussion:

Councilmember O’Keefe stated that the Planning Commission discussed the extension of the café seating to the front of the realty office.  Both buildings were owned by the applicant and he preferred seating in front of both buildings.

Mayor Hartfield called for a vote to approve Resolution No. 11-24.   Motion carried (7-0).  Resolution No. 11-24 was approved.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the compensation of a public employee.” Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe - yes; Barsky – yes;  Herman – yes; Hartfield – yes.  Motion carried 5-2. Time in: 8:02pm. 

Councilmember Barsky moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote:  McGowan – yes; Mershon – yes; O’Keefe - yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Motion carried 7-0. Time in: 8:25pm.

Resolution No. 11-25, A Resolution to Establish the Annual Compensation Adjustment for Fiscal Year 2011

Discussion:

Vice Mayor moved to introduce, approve and amend Resolution No. 11-25 to insert a 2% increase for salary wages across the ranges.  Second by Councilmember Mershon.

Mayor Hartfield called for a vote to approve the amendment to Resolution No. 11-25.   Motion carried (6-1).  Resolution No. 11-25 was amended.

Councilmember Barsky moved to add an additional amendment to Resolution No. 11-25 to amend Section 2: Employees in Pay Grades A-K shall be eligible for an increase of up to 3%, to delete Section 3, and renumber Section 4 to 3 and Section 5 to 4.

 

Councilmember McGowan stated that last year the police department employees received a 5% increase while all other public employees were forced to take a pay freeze.  He indicated that a 3% increase was excessive as there had been no increase in social security.  Councilmember McGowan indicated that community members had been asked to take pay cuts and pay more for health care costs.  The focus should be in finding ways to give back to the taxpayer.  

Councilmember Barsky indicated that this legislation was reasonable and should move forward.  She agreed with Councilmember McGowan that there were issues to be addressed, but Village employees had served a number of years and should be compensated for their service.    

Mayor Hartfield called for a vote to approve Resolution No. 11-25 as amended.   Motion carried (6-1).  Resolution No. 11-25 approved was amended.

REVIEW OF MINUTES  

Regularly Scheduled Meeting of April 6, 2011

Councilmember O’Keefe made a motion to approve the April 6, 2011 minutes as amended. Second by Councilmember McGowan.  Motion carried 7-0.

Special Scheduled Meeting of April 13, 2011 

Councilmember Barsky made a motion to approve the April 13, 2011 minutes. Second by Councilmember McGowan.  Motion carried 7-0.

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

Councilmember O’Keefe moved to accept the March Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

ACTING MANAGER’S REPORT – March

The Acting Manager’s Report for the month of March was presented for review. 

Councilmember O’Keefe questioned the reason for the increase in tax revenues.  Acting Manager Feldman indicated that there were a couple different factors including an increase in individuals returns submitted perhaps due to better economic conditions in 2010.  Estimated payments had also increased.  Acting Manager Feldman indicated that the Village was $10,000 ahead of last April.

Councilmember McGowan questioned if the increase in revenues was the result of extensions filed.  Acting Manager Feldman indicated that proceeds from extensions filed in October and turnover could also be a factor. 

Councilmember Mershon indicated that the April collections in 2010 were down 18% from the 2009 level, which could explain why the 2011 revenues look higher. 

Councilmember Mershon noted that color graphs could be sent electronically to save on paper and reduce the number of graphs printed.  Mayor Hartfield stated that some Councilmembers preferred hard copies of materials.  Vice Mayor Herman agreed that he liked to see graphs/charts.  Acting Manager Feldman stated that an electronic version of the report was available.  He also suggested providing the Acting Manager’s Report quarterly.   Council indicated their preference for a monthly report. 

(NOTE:  Additional graphs/charts are included in the March, June, September and December reports to reflect quarterly trends.)

Councilmember McGowan moved to accept the March Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS

Economic, Finance, Personnel Committee (Council as a Whole)

No report.

Granville Foundation (Mershon)

No report.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission (O’Keefe)

Councilmember O’Keefe reported that there were no controversial issues on the agenda.  She indicated that a lot split to build two houses on East Broadway was approved.  There were also approvals for driveways, additions, and signage.  Councilmember O’Keefe stated that an application for an addition on West Broadway was tabled. 

Planning & Zoning Committee (Barsky, Hartfield, O’Keefe)

Councilmember Hartfield indicated that she was unable to attend the next meeting as she had to go out of town.  She stated that Councilmember Lerner volunteered to attend in her absence, but would need to be temporarily appointed to the Planning and Zoning Committee.

Councilmember McGowan made a motion to temporarily appoint Councilman Lerner to the Planning and Zoning Committee.  Second by Councilmember O’Keefe.  Motion passed 6-1.

Joint Recreation District (Lerner)

No report. 

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that there would be two maple trees removed on East College Street and Granger Street.  She indicated that there were also ongoing discussions regarding the removal of an ash tree on South Cherry Street. 

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Council Goals & Objectives

Councilmember Lerner asked the reason for the yellow highlights on the Council Goals & Objectives.  Councilmember O’Keefe indicated that the yellow highlighted items were goals that everyone wanted completed.  Councilmember McGowan stated that these items were both Comprehensive Plan goals.  Councilmember O’Keefe indicated that the Comprehensive Plan Steering Committee would be meeting on May 2nd to discuss the revision to the Plan.  She indicated that there were difficulties transferring the document from Word Perfect to MS Word.  Planner Terry would be providing copies of the Plan next week.  Mayor Hartfield asked if Council would have an adequate opportunity to look through the document.  Council indicated that they would like to review the document prior to the May 2nd meeting. 

Councilmember O’Keefe indicated that she read something from the Municipal League regarding the use of Twitter and Facebook.  She questioned if the Village should consider communicating Village business using this technology.   Councilmember Lerner indicated that she has received emergency texts from the Village.  Council discussed implementing Twitter and Facebook.  Councilmember Barsky expressed concerns about overloading residents with information.  Councilmember McGowan agreed.  Councilmember Barsky stated that people have the ability to use the Village website if they are interested in obtaining more information.  She also indicated that with Council’s current load, this issue may not need to be a priority.  Council agreed that Twitter and Facebook communication was not necessary at this time. 

(NOTE:  The Village currently does utilize Twitter to communicate with Village residents.)

Councilmember Barsky questioned the next steps regarding Council Goals & Objectives.  Mayor Hartfield stated that Council needed to determine if the goals listed were issues that staff should be working on during 2011.  Councilmember Mershon suggested that an appropriate next step would be for staff to suggest achievable tasks that could be accomplished in the next nine months with Council input.  Vice Mayor Herman suggested that Acting Manager Feldman discuss these goals with Village staff and get their feedback whether these goals were on target or off base.  He indicated that it would be advantageous to know if there were additional goals that staff felt Council should consider.  Councilmember McGowan stated that there were immediate goals and objectives and items that were more long term in nature.  Councilmember O’Keefe agreed that some of the objectives were more concrete.  Acting Manager Feldman agreed to have staff further review and comment on this document.  

Cherry Valley Road Intersection Improvement

Councilmember Mershon indicated that the north lanes were basically the only item not addressed per Council’s request.  Mayor Hartfield stated that she appreciated ODOT’s decision to leave the exit ramp open.  Council agreed that a further presentation by ODOT was not needed at this time.  

Public Safety Complex Report

Acting Manager Feldman stated that Chief Hussey requested a sixty day window to determine Council’s interest in pursuing a new, joint safety complex and how Council would like to proceed.  Acting Manager Feldman stated that staff would be willing to complete any further investigation of the issue.  He indicated that staff had subsequent meetings with Chief Hussey including a meeting with a bond counselor.  Acting Manager Feldman asked Council how they would like staff to proceed. 

Councilmember McGowan questioned if a fire bond issue for the entire Township failed would the project not move forward.  Acting Manager Feldman indicated that several scenarios were discussed including one where the Township takes the lead on this issue as the fire department’s square footage needs were greater than the police department.  Acting Manager Feldman indicated that discussions included the Village being a tenant in a Township owned building with the current site location being the existing Village Service Department site.  That site location would in turn require the Village to relocate the Service Department.

Councilmember O’Keefe asked if there were discussions the Village Service Department and Township Service Department combining facilities.  Councilmember McGowan commented that this idea had been discussed.  Acting Manager Feldman stated that the Township had the land to build such a facility.  He indicated that he and Service Director Hopkins toured the Township Service Department. Acting Manager Feldman indicated that there was not enough room to house both departments in one building.  There were some concerns by the Township about combining departments.  Acting Manager Feldman added that there would always be a good relationship of collaboration between the Township and Village.  Discussions were taking place indicating an interest in locating the facilities near each other.  Acting Manager Feldman the Township Service Department property may have space for a potential Village service facility, but discussions were very preliminary.  The Village preference was to have a service department located within Village corporation limits, but locations were limited and economics would certainly be a factor. 

Vice Mayor Herman questioned the level of staff involvement to pursue this matter.  Would it require two or three staff members working full-time or staff attending a few meetings?  Acting Manager Feldman advised limited involvement; however, he indicated that knowing Council’s interest in pursuing the project as Chief Hussey was interested in moving forward quickly.   

Councilmember Mershon indicated that he would like to hear from our staff regarding the Village’s needs of a facility and projections on growth for the police department.  He asked if a facilities needs plan was available.  Acting Manager Feldman stated that the Village did not have facilities needs plan.  Acting Manager Feldman indicated that more space was needed based on the current level space.  There was no growth anticipated at this time in the police department, but a more detailed report could be provided to Council. 

Councilmember Barsky asked if there were any discussions of the police department being located in the center core of the Village with visibility and access.  Mayor Hartfield indicated there were none.  Vice Mayor Herman commented that he recalled discussions of maintaining a police presence in the core Village.  Mayor Hartfield expressed her support for moving forward to further explore this project as the Village was not making a commitment.  

Acting Manager Feldman indicated that staff would report to Council as the Village’s involvement. 

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe - yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:03pm. 

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:40pm.

ADJOURNMENT (9:42pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (7-0). Meeting adjourned.

Council Special Meeting April 13, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

April 13, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:35pm)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Mayor Hartfield and Law Director Crites.

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember McGowan.  Motion carried (6-0).

EXECUTIVE SESSION

Councilmember McGowan moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 7:37pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:38pm. 

ADJOURNMENT (8:39pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Lerner. Motion carried (6-0). Meeting adjourned.

Council Minutes April 6, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 6, 2011

 

JOINT MEETING WITH THE GRANVILLE TOWNSHIP TRUSTEES

CALL TO ORDER (by Mayor Hartfield at 7:02pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites, Acting Village Manager Feldman, Trustee Jenks, Trustee Mason, Trustee VanNess and Fiscal Clerk Kennedy.

Councilmember O’Keefe made a motion to excuse Councilmembers Barsky, Lerner and McGowan.  Second by Vice Mayor Herman.  Motion carried (4-0).

The minutes reflect that Councilmember McGowan  arrived at 7:18pm.

APPROVAL OF AGENDA

Vice Mayor Herman moved to amend the agenda to have Citizen Comments after the two presentations.  Second by Councilmember O’Keefe.  Motion carried to amend the agenda (4-0).   

PRESENTATION

Jeff Hussey, Fire Chief, presented the result of the safety forces facility assessment.  He also introduced Rick Tripp and Keith Hall of Michael Shuster Associates, Cincinnati, Ohio.  Chief Hussey indicated that the purpose of this assessment was to plan for the future, prepare for growth and due to the significant needs of the current facilities.  He indicated that he had included the Village police department as part of this collaboration to build upon the existing relationship between the Village and Township.  Chief Hussey showed Council and the Trustees photos of the existing fire and police facilities.  He indicated that the current firehouse lacked office space, dormitory space and training/meeting space.  The firehouse was located in a residential area that put the station in conflict with local and business traffic.  The firehouse had insufficient bay and equipment space.  The current firehouse presented serious limitations and provided no possibility for expansion.  Chief Hussey reported to Council and the Trustees that the police department restrictions were also hire.  He indicated that the police department had serious security issues and prisoner holding issues including a holding area that had an exterior door access.  There was also inadequate work and storage space.

Chief Hussey provided the group with a proposed design for a new safety complex that would house both the fire and police department.  This design would make use of collaborative spaces and services including training/meeting space, exercise space and a shared public access point.  This facility could be used as an emergency management location and would improve security for the police department.  A combined facility would also provide a $1 million savings.  Chief Hussey suggested moving both the fire and police facility to the site of the current Village service department. This location would maintain a community presence and maintain maximum response times.

Keith Hall discussed response times with Council and the Trustees.  He advised that the optimum response time was four minutes with a maximum extended response time of eight minutes.  He explained the importance of locating any new facility in the north-south corridor of where most runs were located to maintain that four minute response time.  He indicated that the service department site would meet those goals.

Rick Tripp advised Council and the Trustees that MSA had years of experience in working with communities, colleges/universities and other organizations to build collaborative facilities.  He reported that improving and enhancing safety complexes provides for improved levels of communication.

Chief Hussey advised that the cost of the facility shown would be $5,400,000.  He estimated that the division of costs could be 25% Village and 75% Township amounting to $1.4 million for the Village.  He indicated that he would like to move forward with the process of analyzing this proposal.  He suggested that each entity take the next sixty days to evaluate the report, review and costs and discuss the logistics.  The process would also include community feedback and the review of potential facility sites.

Vice Mayor Herman asked if Chief Hussey could provide a copy of the facility assessment to Village staff to place on the Village website.  Chief Hussey indicated in the affirmative. 

Councilmember O’Keefe asked how the discussion process would work.  Chief Hussey indicated that Council and the Trustees could discuss the issues separately and then come back together to discuss issues jointly.  Chief Hussey indicated that he would be available to answer any questions. 

Councilmember McGowan asked if the South Main Street service department site was large enough.  Chief Hussey indicated that the site selection process would need a more thorough analysis, but estimated that the site would be sufficient.

Trustee VanNess asked about the impact on volunteers.  Chief Hussey indicated that many of the volunteers live south of Granville and anticipated little impact.  Chief Hussey also indicated that the new complex would allow for Denison interns to live on site providing them with a greater fire department experience.

Trustee Mason hoped the Township and Village could continue to build on their current collaborative efforts.

Village Council thanked Chief Hussey for his presentation.  Councilmember McGowan moved to adjourn the joint Township/Village meeting.  Second by Councilmember Mershon. 

Village Engineer Jerry Turner of Bird & Bull addressed Council regarding the discrepancy between his estimate and the actual bid amount for the annual street improvement project.  Engineer Turner indicated that he based his estimate on generalized costs from rates for all other municipalities.  Bids generally follow those rates; however, the past few years with the depressed economic conditions, companies have been providing bids and looking for any work to make payrolls. 

Councilmember O’Keefe asked if the quality of the work had changed.  Engineer Turner indicated that the quality of the work had remained the same.

Vice Mayor Herman indicated that his issue was the impact these discrepancies had on budget planning.  Were these bids one time abhorrations or would this lower bids continue.  Engineer Turner indicated that he anticipated this trend would end and bid amounts would return to a more consistent level.

CITIZEN COMMENTS (8:05pm)

Tony Piehowicz, 296 Bryn Du Drive, indicated that he was in support of Council allowing residents to install deduct meters.  He indicated that Council should have received a copy of his questions and concerns regarding this issue and he hoped they would consider his concerns.  He indicated that he was confused about how the calculation were made to determine the impact of reduced sewer revenue.  Mr. Piehowicz indicated that staff should consider examining rates over a period of years to determine an average as 2010 was a dryer year and would have impacted revenue rates due to weather.  He indicated that there were a number of variables in determining the number of residents who would install a deduct meter, not just the eighty that staff had selected.  Mr. Piehowicz commented that it was also a fairness issue in that the Village was charging residents for a service that they were not receiving.  He also commented that the solutions suggested to solve the revenue loss issue were all punitive toward the residents who would choose to install a deduct meter.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 8:12pm.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Resolution No. 11-17, A Resolution to Make Appointments to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon.

Discussion:

Councilmember Mershon questioned if it was the charge of this group to form a policy and present it to Council as an advisory committee or were they to have autonomous authority.  Council concurred that the group was to act in an advisory capacity.

Vice Mayor Herman suggested that Council consider a sunset provision to limit the committee’s work period to possibly twenty-four months.

Councilmember McGowan suggested that Council has the committee’s work period end on April 15, 2012 and have them report to Village Council and the Township Trustees semi-annually.

Councilmember Mershon moved to add a new Section 2 The Tree Trimming Committee shall be advisory only, and shall provide semi-annual reports to the Village Council and Township Trustees.  The committee shall expire on April 15, 2013.  The current Section 2 shall be renumbered as Section 3.  Second by Councilmember McGowan.

Mayor Hartfield called for a vote to approve amended Resolution No. 11-19.   Motion carried (5-0).  Resolution No. 11-19 was approved as amended.

Resolution No. 11-20, A Resolution, as a One-Time Event, Authorizing Full-Time Employees the Ability to Voluntarily Donate Vacation Leave Hours and/or Sick Leave Hours to a Certain Full-Time Employee of the Village of Granville, Who Will Exhaust All Accumulated Sick and Vacation Leave Due to a Serious Medical Condition was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield confirmed that all Councilmembers understood this legislation.  Councilmembers responded in the affirmative.

Mayor Hartfield called for a vote to approve Resolution No. 11-20.   Motion carried (5-0).  Resolution No. 11-20 was approved.

Resolution No. 11-21, A Resolution of Support for the Grant Application to the Ohio Department of Transportation for the Southwest Granville Pathway Project was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan.

Discussion:

Bill Hoffman of Kendal of Granville gave a brief presentation to Council of the proposed Southwest pathway.  Mr. Hoffman indicated that Kendal had taken the lead on the development of this pathway.  The Ohio Department of Transportation had invited the group to apply for funding for the project.  Mr. Hoffman indicated that many meetings have already taken place to determine the type, design and function of the pathway.  He indicated that Council had received a packet showing the proposed location of the pathway and projected costs.  He indicated that ADR had provided some engineering designs including the decision to use a box tunnel under State Route 37 instead of an overpass.  Mr. Hoffman indicated that ODOT would provide 80% of the funding while his group had already secured the remaining 20%.  He indicated that there would be additional costs of $250,000 for engineering designs and maintenance.  Mr. Hoffman was asking for Council’s support of the project and support to provide an easement across Village property at Palmer Lane at the point necessary.

Councilmember McGowan asked where Mr. Hoffman the origins of the 20% funding.  Mr. Hoffman indicated that most of those funds were from Kendal residents, Denison University and the Granville Foundation.  Councilmember McGowan also asked the percentage of the pathway that would be in the Village.  Mr. Hoffman estimated about 5%. 

Councilmember O’Keefe asked what assumptions was Mr. Hoffman asking of the Village.  Mr. Hoffman indicated that he wanted to know if Council would object to providing an easement for the pathway.  Acting Manager Feldman indicated that this resolution would was only asking for Council’s support.  The granting of an easement would require a separate ordinance after the project was funded.

Councilmember Mershon asked who would be responsible for the maintenance of the pathway.  Mr. Hoffman indicated that $20,000 had been set aside for maintenance initially with a fund created for future maintenance costs. 

Councilmember Mershon asked Mr. Hoffman had secured easements from the other property owners.  Mr. Hoffman indicated that the Township was on board as they were the submitting municipality; however, legal and binding easements approvals had not been obtained.

Vice Mayor Herman and Councilmember O’Keefe thanked Mr. Hoffman for a great presentation and for working toward a worthwhile project.

Mayor Hartfield called for a vote to approve Resolution No. 11-21.   Motion carried (5-0).  Resolution No. 11-21 was approved.

Resolution No. 11-22, A Resolution to Authorize the Village Manager to Advertise for Bids for a Permanent Stand-by Pump for the South Main Street Pump Station was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.

Discussion:

Acting Manager Feldman indicated that the station currently had two electric pumps, but staff was asking for the addition of a diesel pump as this station was next to an environmentally sensitive area and would see an increase in capacity over the next several years.  The estimated cost of the pump was $55,950.

Mayor Hartfield called for a vote to approve Resolution No. 11-22.   Motion carried (5-0).  Resolution No. 11-22 was approved.

Ordinance No. 07-11, An Ordinance to Amend Section 351.15 of the Codified Ordinances of the Village of Granville Regarding Prohibited and Restricted Parking was introduced and a hearing date recommended for April 20, 2011 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Councilmember Mershon moved to send this ordinance to the Planning and Zoning Committee for review.  Second by Councilmember McGowan.

Councilmember Mershon questioned the changes being suggested in many of the sections.  Extending parking from two hours to four hours in the downtown area seemed inadvisable.  Acting Manager Feldman indicated that in his discussions with Chief Mason, these changes were to reflect what the existing signage was and had been for a while.  There were no new changes produced in this ordinance. 

Vice Mayor Herman requested that staff provide drawings or pictures of these areas and any variances.

Councilmember O’Keefe indicated that she would prefer to proceed with a public hearing and work through the ordinance in full Council.  Vice Mayor Herman concurred. 

Mayor Hartfield called for a roll call vote on the motion to send Ordinance No. 11-22 to the Planning and Zoning Committee.  Lerner – no; McGowan – yes; Mershon – yes; O’Keefe – no; Herman – no; Hartfield – no.  The motion to send Ordinance No. 11-22 to the Planning and Zoning Committee failed(2-3).

Acting Manager Feldman indicated that he would review the ordinance and location with Chief Mason.

Councilmember Mershon indicated that he had questions with the following sections:

         1,2,3,5,8,18,24,25,27,28,and 30. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-11 for the April 20, 2011 Council meeting.

Ordinance No. 08-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal year 2011 and Revising Sums for Operating Expenses for Repair of the Bryn Du Mansion Arch was introduced and a hearing date recommended for April 20, 2011 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-11 for the April 20, 2011 Council meeting.

REVIEW OF MINUTES

Special Scheduled Meeting of March 16, 2011

Councilmember Mershon made a motion to approve the March 16, 2011 minutes. Second by Councilmember O’Keefe.  Motion carried 5-0.

Regularly Scheduled Meeting of March 16, 2011

Councilmember McGowan made a motion to approve the March 16, 2011 minutes as amended. Second by Councilmember O’Keefe.  Motion carried 5-0.

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

No report.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Planning and Zoning Committee has a meeting scheduled for April 21st at 7:00pm.

Granville Recreation District – (Lerner)

No report.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Auxiliary/Deduct Meters

Mayor Hartfield expressed her concern about the difficulty in determining the appropriate criteria to measure the impact of permitting meters to sewer revenues.

Vice Mayor Herman indicated that the Sewer Fund was currently in a deficit and any reduction in usage would still further reduce Fund revenues.

Councilmember Mershon indicated that he thought Law Director Crites was drafting legislation to present to Council.  He indicated that the issues concerning deduct meters had been discussed and were understood by Council.

Councilmember O’Keefe requested that the ordinance articulate a fee schedule.  Councilmember Mershon indicated that staff should find the most cost effective means to handle any additional expenses involved in permitting these meters.

TREX Permit

Jerry Martin, owner of Brews Café, 2276 Hankinson Road, requested that Council endorse his request to purchase a TREX permit which would increase his liquor license to include wine.  He indicated that there were development plans to take the existing third floor and convert it into a banquet/event facility.

Councilmember Mershon asked Mr. Martin how long it would be before the Village would see an increase in growth to allow of additional permits.  Mr. Martin indicated that the Village would need to grow by 2,500 people.

Mayor Hartfield indicated that she did not have a problem in extending an additional license to Brews. 

Councilmember McGowan made a motion that Council provide a letter of support for Mr. Martin in his request for a TREX liquor permit.  Second by Vice Mayor Herman.  Motion passed (5-0).

Other Items

Councilmember O’Keefe provided Council with a copy of the Source Water Protection Committee’s meeting minutes.  She also advised Council that the EPA determined that they would continue to study the plume from Granville Solvents for two more years.  She indicated that the next Source Water Protection Committee meeting would be April 27, 2011.

Mayor Hartfield announced that Council would hold a Special Council meeting on April 13, 2011 at 7:30pm with an Executive Session.

ADJOURNMENT (9:42pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (6-0). Meeting adjourned.

 

Council Minutes March 16, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 16, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky.  Motion carried to amend the agenda (7-0).   

CITIZEN COMMENTS (7:34pm)

Jeff Oster, 4049 Goose Lane, advised Council that the March 23rd Economic Development 101 meeting was postponed until summer due to staff changes in the Licking County Economic Development department.  He indicated that he would keep Council advised of the date when the event was rescheduled.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:35pm.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Resolution No. 11-17, A Resolution to Award the Contract for the 2011 Street Improvement Projects to The Shelly Company, as per Specifications, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky.

Discussion:

Acting Manager Terry indicated the Shelly Company bid came in substantially lower than the engineer’s estimate of $562,072. 

Councilmember Barsky questioned the range of the bids.  Acting Manager Terry indicated that some of the contractors were more aggressive in going after work and the larger firms had a greater ability to bid lower.  Mayor Hartfield indicated that the KoKosing bid was very close to the Shelly bid.  Both of those contractors were very large and able to provide a lower bid.  She also indicated that the Village solicits bids early in the season. 

Councilmember Mershon asked for a reminder of the roads to be milled and paved.  Acting Manager Terry indicated the roadways were Glyn Tawel Drive (Bryn Du Drive to Merywen Circle), Bedwyn Bach Lane, Merywen Circle, Westgate Drive, West College Street (Thresher Street to end) and Thresher Street.

Vice Mayor Herman commented that the street improvement projects were big ticket items in the Village budget.  The difference between what the estimated project costs and the actual bid amounts were significantly different over the past several years.  Vice Mayor Herman questioned if Engineer Turner could provide an explanation as to why his estimates were so vastly higher than the bid amounts.  A more accurate estimate would better help Council determine a more accurate budget.  Councilmember Mershon also questioned why there was such a difference.  Councilmember McGowan commented that as the Village solicits bids so early in the year that could garner more competitive bids. 

Mayor Hartfield called for a vote to approve Resolution No. 11-17.   Motion carried (7-0).  Resolution No. 11-17 was approved.

Resolution No. 11-18, A Resolution in Support of the Proposed Changes to the Newark-Granville Road Pathway Due to the Planned Construction of the New SR 16 and Cherry Valley Road Intersection was introduced and moved for approval by Councilmember Barsky. Second by Councilmember McGowan.

Discussion:

Acting Manager Terry indicated that this resolution of support was needed in order for ODOT to complete Section 4F of the project requirements and as part of the environmental study.  This resolution would approve the removal of a four hundred sixteen foot section of the existing pathway which would be moved back from its current location by ten feet.  It would also approve the addition of an additional one hundred foot section that would connect the existing pathway to the proposed crosswalk intersection.  Acting Manager Terry indicated that ODOT had several meetings with the public and specifically with the affected property owners to discuss and explain the impact of these changes.  She also indicated that while the existing pathway was being removed, a new temporary path would be constructed for resident’s use.  Acting Manager Terry reminded Council that this project was still only in the study and design stage only. 

Councilmember O’Keefe asked if the intersection would be a signalized intersection and not a round-about.  Acting Manager Terry indicated the intersection would be signalized.

Councilmember Lerner asked if the existing house would be taken by ODOT as part of the project.  Acting Manager Terry indicated that ODOT had not yet made that decision as to whether the whole house or just part of the property would be taken.  ODOT contacted that property owner and discussed the issue. 

Mayor Hartfield called for a vote to approve Resolution No. 11-18.   Motion carried (7-0).  Resolution No. 11-18 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of March 2, 2011

Councilmember Barsky made a motion to approve the March 2, 2011 minutes as amended. Second by Councilmember Lerner.  Motion carried 7-0.

Special Scheduled Meeting of March 12, 2011

Councilmember Mershon made a motion to approve the March 12, 2011 minutes. Second by Councilmember O’Keefe.  Motion carried 7-0.

MAYOR’S COURT REPORT – February

The Mayor’s Court Report for the month of February was presented for review.

Councilmember McGowan moved to accept the February Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – February

The Manager’s Report for the month of February was presented for review. 

Councilmember Barsky questioned in the increase in the number of unsecured building calls for the police department.  Clerk Prasher indicated that Chief Mason had spoken with new Superintendent Brown and Officer Dawson had spoken with the building supervisors regarding this issue. 

Councilmember McGowan moved to accept the February Monthly Manager’s Report   Second by Councilmember Mershon.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation had awarded their grants for 2011. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the owner of the art gallery on North Prospect Street requested help from the Commission in directing business to her location.  She indicated that the existing directional signs were not effective.  She indicated that the Commission had not permitted her to utilize a sidewalk sign at the corner of North Prospect Street and East Broadway when she originally moved into the building.  The Commission agreed to permit a temporary sidewalk sign while they further research the issue.  The Commission also had a work session to review the proposed zoning code amendments regarding change of use and fee schedule changes.

Councilmember McGowan suggested that it was up to the merchant to generate business.  She could possible advertise events or submit articles to the Granville Sentinel to promote shows and events.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No Report

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the District was finishing with their assessment survey.  She indicated that Council members should have been contacted by someone who requested their participation in this process.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission was preparing for the Tree City USA annual meeting in April that the Village was hosting.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Council Goals & Objectives

Councilmember McGowan indicated, that after reviewing the rankings of these goals and objectives, finishing the Comprehensive Plan seemed to be a high priority.

Councilmember Mershon and Barsky requested that staff provide the individual rankings of each councilmember and provide possible recommendations to reach these goals and objectives.

RITA – Income Tax

Acting Manager Terry indicated that staff received additional information from Lori Gischel, Director of the RITA Worthington Office, regarding the Village contracting with RITA for tax services.  RITA provided information regarding the costs and percentages of their salaries, benefits and OPERS contributions.  She also provided information regarding other community’s investments with RITA.  Finance Director Kraner provided information to Council regarding the advantages of contracting with RITA as well as any disadvantages.  She indicated that while there were a number of benefits including RITA’s ability to access IRS information and provide online filing; there were also several disadvantages.  Finance Director Kraner indicated that the presence of a Tax Commissioner provided for a back-up person with financial background for the Finance Director’s position.  She also questioned the impact of not having a Tax Commissioner available to provide customer service to residents.  The Tax Commissioner was available to answer questions as well as help with tax filing.  The Finance Director indicated that the cost of contracting with RITA currently would be similar to the current expense of the Tax Commissioner position.  However, as Village revenue increases, so will RITA’s costs.  Acting Manager Terry reported that it was staff’s recommendation to not contract with RITA at this time.

Vice Mayor Herman indicated that he was not satisfied with RITA’s “not pertinent” response regarding the lack of information provided regarding the impact of contracting with RITA and collections.  If RITA was not willing to indicate whether their services would be beneficial, he was hesitant to make a change.  Currently, RITA’s costs in salaries and benefits were sixty-one percent (61%) and that percentage could increase.

Councilmember Mershon commented that when the Village had discussions previously about contracting with RITA the costs were $10K to $12K higher than the Village’s expenses.  However, differences in costs were no longer relevant.  He also indicated that RITA would provide services that the Village could not.  Councilmember Mershon indicated that during the past year there were issues regarding the actions of the tax department with complaints regarding state statutes and limitations.  He indicated that RITA may be able to provide services more cheaply than the Village.

Mayor Hartfield indicated that the costs were comparable; however, the support that the current Tax Commissioner position provides for the Finance Director position as back-up personnel had not been factored into the costs.  She indicated that she was unsure how residents would react to contacting RITA personnel in Worthington.  She would be in support of looking at RITA again in the future.

Councilmember Barsky indicated that she was not in support of making a change this year as RITA did not provide any evidence that Village revenues would be increased by contracting with their service.

Councilmember O’Keefe indicated that Finance Directory Kraner had indicated earlier that she was looking into areas where tax revenues could be reassessed.  She indicated that she trusted Finance Kraner’s opinion.

Acting Manager Terry indicated that she would advise RITA that the Village was not currently interested in contracting with RITA, but would be willing to revisit the issue as a later date.

Auxiliary/Deduct Meters

Acting Manager Terry provided Council with diagrams of the two different meter types. She indicated that Water Superintendent Fruth preferred that the Village adopt auxiliary meters.  She indicated that the cost of a meter would be approximately $350, which included a radio reader.  The homeowner would pay the cost of installation.  Acting Manager Terry also provided Council with the information prepared by the previous manager regarding the potential revenue loss for the sewer fund amounting to $25,700.  Superintendent Fruth expressed his concerns about allowing meters and how it could impact water conservation and how the additional man hours to read the additional meters and inspect the installation would impact his department.  He also indicated that it could possibly increase water usage due to the reduced cost of water.  Superintendent Fruth indicated that if Council decided to permit additional meters, he suggested that a policy to regulate water usage during draught events should be developed.  Acting Manager Terry indicated that staff’s recommendation was to continue to prohibit auxiliary/deduct meters; however, if Council approved the use of these meters staff would recommend instituting a monthly minimum fee for water, a meter reading fee, and an inspection fee.

Councilmember Lerner indicated that she felt it was not fair to make people pay for services they did not use.  She commented that if the sewer fund was depleted or if permitting additional meters would hurt the sewer fund, then sewer rates should be raised.   Vice Mayor Herman responded that he was not in favor of permitting additional meters if that would cause sewer rates to increase making the many pay for the wants of individuals.

Councilmember Mershon stated that the issues raised regarding conservation were not accurate.  He questioned that by permitting lawn watering using an additional meter the aquifer would be used up.  Councilmember Mershon indicated that the current wastewater plant and water plants had good capacity.  The Village currently plants and waters flowers throughout the Village.  He indicated that he looked at this issue from a fairness stand point.  The public has provided their comments in the form of petitions indicating that they want this service.  The Village should focus on accuracy of water and wastewater usage.  The sewer fund should not be subsidized by billing for services not used by the residents.  If the sewer rates need to be increased, then Council should raise those rates.  Councilmember McGowan agreed that if sewer rates should be raise, then Council should raise the rates.  Granville should offer auxiliary/deduct meters like other communities. 

Councilmember O’Keefe asked how much residents would save by installing an additional meter. 

Councilmember Barsky commented that individuals pay for many services that they do not use such as funding for schools.  She indicated that the needs of the Village may need to be taken into consideration above those of the individual.  She suggested if residents do not want to pay for things for the good of the whole, perhaps other communities offer the type of services they would prefer.  She indicated that this discussion may reflect a difference in philosophies.

Mayor Hartfield indicated that she had a different opinion regarding the conservation issue from Councilmember Mershon.  She felt it was Council’s duty to make sure that the Village does not encourage the expenditure of our aquifer or push our utility plants to their capacity.

Councilmember O’Keefe asked if staff knew what things needed to be updated in the water and wastewater plants.  Acting Manager Terry indicated that the wastewater treatment plant needed $6 million in updates while the water plant needed $1.5 million in updates.

Councilmember Mershon suggested that the Village permit an additional meter system with any added costs identified and charged to those users and not charge residents for services they were not utilizing.   He requested additional input on the most economic means to implement an additional meter system.  Vice Mayor Herman suggested that Council hold a public hearing to seek additional resident input.

Councilmember McGowan requested that the Law Director draft legislation for Council to review.  Councilmember Mershon concurred.  Law Director Crites indicated that he would prepare such legislation as an ordinance.

Other Items

Acting Manager Terry indicated that the Village received requests from several Township residents who were interested in serving on the Tree Trimming Committee.  Staff contacted the Granville Township Trustees to ask about their interest in participating with this Committee.  The Trustees indicated that they would be interested in collaborating with the Village regarding this issue. 

Councilmember O’Keefe advised Council that she had almost completed the rewrite of the Comprehensive Plan.  As soon as it was completed, she would contact the chair of the Comprehensive Plan Steering Committee and have a meeting called.

Acting Manager Terry reported to Council that ODOT denied the Village’s application for a Transportation Enhancement grant for the Burg Street Pathway after ODOT heard that Council was no longer interested in the project as presented to ODOT.

Councilmember McGowan thanked Service Director Hopkins and the service department for the great job they did taking care of the ice and snow winter this past winter.

Councilmember Barsky moved that Council’s April 6th meeting begin at 7:00pm to accommodate Chief Hussey’s presentation.  Second by Vice Mayor Herman.  Mayor Hartfield called for a vote to approve the motion.   Motion carried (7-0).  The motion to begin the April 6th Council meeting at 7:00pm was approved.

EXECUTIVE SESSION

Councilmember McGowan moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:02pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:14pm.

Council returned to regular session.

Mayor Hartfield indicated that Council decided to appoint Paul Feldman as Acting Village Manager, which would be established by ordinance.

Law Director Crites indicated that Council, by Village Charter, was permitted to enact an ordinance into immediate effect in order to meet an emergency in the operation of the municipal government for the immediate preservation of the public peace, safety, health, morals or welfare of the Village.  Law Director read Ordinance No. 06-2011, an ordinance appointing Paul Feldman Acting Village Manager establishing the salary of the Acting Village Manager and declaring an emergency.  Mr. Feldman would be compensated a salary of $6,500 per month with an automobile allowance of $500 per month and OPERS contributions to an annuity as prescribed by law.

Councilmember Mershon moved for the approval of the Emergency clause.  Second by Vice Mayor Herman. 

Mayor Hartfield called for a roll call vote to approve the emergency clause for Ordinance No. 06-11:  Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes  Ordinance No. 06-2011 passed (7-0).

Councilmember Mershon moved to introduce and approve Ordinance No. 06-11, an ordinance appointing Paul Feldman Acting Village Manager establishing the salary of the Acting Village Manager, declaring an emergency.

Councilmember McGowan confirmed that Mr. Feldman would not be receiving health care benefits from the Village.  Law Director Crites responded in the affirmative.

Councilmember McGowan indicated that Mr. Feldman had twenty-seven years of experience with the Village of Worthington and had an extensive background in government affairs.

Mayor Hartfield thanked Mr. Feldman for his willingness to take the position and welcomed him to the community.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-11, declaring an emergency :  Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Ordinance No. 06-2011 passed (7-0).

ADJOURNMENT (9:15pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (7-0). Meeting adjourned.

Council Special Meeting Minutes March 16, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

March 16, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:02pm)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, and Mayor Hartfield.

Councilmember Barsky made a motion to excuse Vice Mayor Herman.  Second by Councilmember O’Keefe.  Motion carried (6-0).

The minutes reflect that Vice Mayor Herman arrived at 7:04pm.

EXECUTIVE SESSION

Councilmember Mershon moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 7:05pm. 

Councilmember Mershon moved to return to regular session.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 7:24pm. 

ADJOURNMENT (7:25pm) 

Councilmember Mershon moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (7-0). Meeting adjourned.

Council Special Meeting Minutes March 12, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

March 12, 2011

 

CALL TO ORDER (by Mayor Hartfield at 9:03am)

ROLL CALL

Those responding to the roll call were Councilmembers McGowan, Mershon, O’Keefe, Vice Mayor Herman, and Mayor Hartfield.

Councilmember O’Keefe made a motion to excuse Councilmembers Barsky and Lerner.  Second by Vice Mayor Herman.  Motion carried (5-0).

EXECUTIVE SESSION

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes; McGowan – yes. Motion carried 5-0. Time in: 9:05am. 

Councilmember O’Keefe moved to return to regular session.  Second by Councilmember Mershon.

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Herman – yes; Hartfield – yes McGowan – yes; Mershon – yes. Motion carried 5-0. Time in: 9:40am. 

ADJOURNMENT (9:41am)

Councilmember Mershon moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (5-0). Meeting adjourned.

Council Minutes March 2, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 2, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Vice Mayor Herman, Mayor Hartfield, Acting Village Manager Terry  and Law Director Crites.

Councilmember Barsky made a motion to excuse Councilmembers Mershon and O’Keefe.  Second by Councilmember McGowan.  Motion carried (5-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman.  Motion carried to amend the agenda (5-0).   

CITIZEN COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:32pm.

PUBLIC HEARING

Ordinance No. 05-11, An Ordinance to Permit the Demolition of a One-Story Attached Structure at 133 South Main Street

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 05-11 at 7:34pm.

OLD BUSINESS 

Ordinance No. 05-11, An Ordinance to Permit the Demolition of a One-Story Attached Structure at 133 South Main Street was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember McGowan.

 Discussion:

Councilmember Barsky asked Law Director Crites if the fact that she knew the applicant quite well would preclude her from voting on the ordinance.  Law Director Crites indicated that as long as Councilmember Barsky did not have a pecuniary interest, there was not a conflict.  However, if Councilmember Barsky felt uncomfortable, she could recuse herself.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-11:  Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Ordinance No. 05-2011 passed (5-0).

NEW BUSINESS

Resolution No. 11-12, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect Street in Front of the Business Known as Greek Eats for Calendar Year 2011, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky.

Discussion:

Councilmember Barsky asked if this resolution was the same as previous years that the tables would be permitted only against the building and alongside the building.  Acting Manager Terry responded in the affirmative.  She added that staff would reiterate in a letter to each business that it was the responsibility of each business owner to keep all sidewalks in front of their business clean including the removal of cigarette butts, which became an issue last year.

Vice Mayor Herman questioned if Council approval was required for these café installations or could they be approved administratively like other street and sidewalk requests.  Law Director Crites indicated that he recalled researching this issue previously and determining that it did require Council approval; however, Law Director Crites indicated that he would check again.

Mayor Hartfield asked if changes in restaurant ownership required that the business reapply for café seating.  Acting Manager Terry indicated that all new businesses, changes in ownership or changes in tables and chairs required submitting an application to the Planning Commission.  Restaurants, such as Aladdin’s and Victoria’s, would be required to submit for café seating.

Mayor Hartfield called for a vote to approve Resolution No. 11-12.   Motion carried (5-0).  Resolution No. 11-12 was approved.

Resolution No. 11-13, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2011, Subject to Restrictions was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 11-13.   Motion carried (5-0).  Resolution No. 11-13 was approved.

Resolution No. 11-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2011, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Barsky.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 11-14.   Motion carried (5-0).  Resolution No. 11-14 was approved.

Resolution No. 11-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2011, Subject to Restrictions was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 11-15.   Motion carried (5-0).  Resolution No. 11-15 was approved.

Resolution No. 11-16, A Resolution to Award the Contract for Grounds Maintenance for 2011, as per Specifications, to Mowtivated Mowers and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Vice Councilmember Barsky. Second by Councilmember Lerner.

Discussion:

Mayor Hartfield asked if this contract had been rotating between Mowtivated Mowers and Land of Legend and if the Village staff was satisfied with their service.  Acting Manager Terry responded in the affirmative. 

Councilmember McGowan asked if these contractors paid taxes.  Clerk Prasher indicated that as part of the contract they were required to pay taxes. 

Council discussed how pleased they were with the bids levels over the past several years.  Councilmember Lerner questioned why some bids were significantly higher than others.  Clerk Prasher advised that several of the bidders were local residents while bids from new vendors were more reflective to the general market level in other localities.

Councilmember Lerner questioned if the Rec District had spoken with the Village regarding combining bid packages.  Acting Planner Terry indicated that the Rec District approached the Village the day before the bid opening.  Staff spoke with the District about working together for next year.

Mayor Hartfield called for a vote to approve Resolution No. 11-16.   Motion carried (5-0).  Resolution No. 11-16 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of February 16, 2011

Councilmember Barsky made a motion to approve the February 16, 2011 minutes. Second by Councilmember McGowan.  Motion carried 5-0.

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

No report.

Planning.& Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky advised that a copy of the Planning & Zoning Committee meeting minutes was included in Council’s packet.  Vice Mayor Herman asked about the status of permitting chickens within the Village as he had received an email.  Councilmember Barsky indicated that the subject was being investigated.  Councilmember McGowan asked Law Director Crites if he knew of how other communities handled the urban chicken issue.  Law Director Crites indicated that he was not familiar with the topic.  Councilmember McGowan suggested that staff check with other communities such as Worthington.  Mayor Hartfield indicated that Bexley had just permitted chickens within their community.

Granville Recreation District – (Lerner)

Councilmember Lerner reported that the Needs Assessment Survey was underway with input being sought from District residents as well as Councilmembers.  The Rec District was also considering the implementation of RecTrac software system to simplify and allow for online registration.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Councilmember Barsky reported that the Fannins would be extending their visit to Granville to three weeks this year.

OTHER COUNCIL MATTERS

Mayor Hartfield indicated that Councilmember O’Keefe requested that any discussion of Council Goals & Objectives be postponed until the next Council meeting. 

Acting Planner Terry provided Council with an overview of the Burg Street Sidewalk public meeting.  She indicated that a brief presentation regarding the proposed sidewalk was made including an explanation regarding funding, right-of-way issues, and construction plans related to topographical issues.  The public was then given an opportunity to make comments and ask questions.  Acting Planner Terry indicated that there was a mixed opinion regarding the proposed sidewalk at the meeting as well as written comments received.  Residents expressed concerns regarding water run-off issues, safety issues and the removal of trees.  Acting Manager Terry indicated that information received from ODOT previously may now have a caveat.  Previously ODOT indicated that a five foot sidewalk would be permissible; however, ODOT has now indicated that if the sidewalk was at grade level, then a two foot buffer would be required (seven foot total width) to use federal or state dollars.  She also indicated that if the Village was asked to submit for the project, all rights-of-way would need to be secured before the project could be submitted.

Councilmember Barsky suggested looking at surety grants instead of using federal funds as the pathway could be designed based on the Village’s needs.  She also suggested contacting an expert in the field of pathway design and construction. Acting Manager Terry indicated that expert Dan Burden opinion was sought regarding this path in 2004.  His design was almost the same as the current proposal.  Councilmember Barsky requested that Mr. Burden be contacted again and asked if he had any new ideas based on current trends.

Councilmember McGowan suggested building a three foot path using no federal dollars.  There would be a cost savings by building a narrower sidewalk which could possible alleviate some of the conflicts.  Acting Manager Terry indicated that the Village could build any type of sidewalk or pathway if no federal dollars were utilized. 

Vice Mayor Herman suggested construction using a permeable surface. 

Council indicated that staff should look into alternative sidewalk/pathway construction and not continue to pursue federal funding.

Councilmember Barsky and Mayor Hartfield indicated that they will be able to attend the economic development presentation on March 23rd.

Councilmember Barsky asked if there was anything that the Council needed to do in regard to a letter provided to Council at the February 2nd meeting regarding a merger and rate increase for AEP.  Acting Manager Terry indicated that she would be meeting with AEP the following day and report back to Council.

Clerk Prasher asked Council if anyone would be interested in facilitating the tree trimming committee that was currently being formed as Council was aware of the previous discussions with the PUCO and AEP.  Mayor Hartfield indicated possible interest as well as Vice Mayor Herman, if they met on Wednesday evening.

Councilmember Barsky confirmed that the seismic testing was currently on hold until fall based on the information provided by staff in Council’s packet that evening.  Acting Manager Terry responded in the affirmative.  She provided Council with a photo of the seismic equipment and a mp of existing wells in the area.

EXECUTIVE SESSION

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 5-0. Time in: 8:06pm. 

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: McGowan – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 5-0. Time in: 9:11pm.

Council returned to the regular meeting.

Mayor Hartfield announced that Council would be exploring the option of hiring an interim Village Manager as well as reviewing the list of previous applicants.  Vice Mayor Herman indicated that Council would accept new applications, but Council would not be readvertising the position currently.

ADJOURNMENT (9:13pm)

Councilmember McGowan moved to adjourn the meeting. Second by Vice Mayor Herman. Motion carried (5-0). Meeting adjourned.

Council Minutes February 16, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 16, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting, Acting Village Manager Kraner.

APPROVAL OF AGENDA

Councilmember Mershon moved to approve the agenda.  Second by Councilmember McGowan.  Motion carried to amend the agenda (7-0).   

CITIZEN COMMENTS (7:32pm)

Jeff Oster, 4049 Goose Lane, spoke as an owner of two businesses in the Village.  He invited Councilmembers to participate in the Granville Public Library program Community Economics 101 hosted by Rob Klinger, Licking County Economic Development Manager on March 23rd from 6:30 to 8:30pm at the library.  The presentation is designed to explain local economic growth and development issues.  The presentation is limited to twenty individuals.  Mr. Oster encouraged Council and Planner Terry to attend the meeting.  Mr. Oster indicated that he could be reached at 740-258-3825 or jeff@drjoster.com for anyone needing additional information.

Fred Biesecker, 71 Wexford Drive, spoke as a member of the Charter Review Commission.  He advised Council that the Commission was requesting guidance from the Council regarding any issues they felt the Charter Review Commission should address to enable them to better govern the Village.  The Commission was currently going through an education process regarding the history of previous Commissions and researching issues that need to be addressed.  Mr. Biesecker requested that Council contact the Commission with any of their concerns.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Ordinance No. 05-11, An Ordinance to Permit the Demolition of a One-Story Attached Structure at 133 South Main Street was introduced and a hearing date recommended for March 2, 2011 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-11 for the March 2, 2011 Council meeting.

Resolution No. 11-08, A Resolution to Appoint a Member to the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember Lerner. Second by Councilmember Barsky.

Discussion:

Mayor Hartfield introduced Scott Manno and offered him an opportunity to address Council.  Mr. Manno made no comment.  Council thanked Mr. Manno for volunteering to serve and wished him the best of luck.

Councilmember Mershon moved to appoint Scott Manno to the BZBA and insert his name into Sections 1 and 2 of Resolution No. 11-08.  Second by Councilmember McGowan.

Mayor Hartfield called for a vote to approve Resolution No. 11-08.   Motion carried (7-0).  Resolution No. 11-08 was approved.

Resolution No. 11-09, A Resolution to Express Appreciation to Jean Hoyt for Service on the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember Mershon. Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield read the resolution and expressed Council’s appreciation and thanks to Ms. Hoyt for her service in the BZBA.

Mayor Hartfield called for a vote to approve Resolution No. 11-09.   Motion carried (7-0).  Resolution No. 11-09 was approved.

Resolution No. 11-10, A Resolution to Authorize the Village Manager to Submit a Letter of Interest for the Sustainable Communities Building Blocks Program to the U. S. Environmental Protection Agency was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan.

Discussion:

Councilmember Barsky asked if it was possible to make a change in the focus of the program.  Finance Director Kraner indicated that it was possible to change the focus of the program, but only prior to submitting the Letter of Interest on February 23, 2011.

Mayor Hartfield called for a vote to approve Resolution No. 11-10.   Motion carried (7-0).  Resolution No. 11-10 was approved.

Resolution No. 11-11, A Resolution to Appoint a Member to the Charter Review Commission was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Barsky.

Discussion:

Mayor Hartfield introduced Charles Barclay and offered him an opportunity to address Council.  Mr. Barclay indicated to Council that he was looking forward to helping the Commission.  Council thanked Mr. Barclay for volunteering to serve and wished him the best of luck.

Councilmember Mershon moved to add Charles Barclay’s name to the Charter Review Commission and insert his name into Section 1 of Resolution No. 11-11.  Second by Councilmember McGowan.

Mayor Hartfield called for a vote to approve Resolution No. 11-11.   Motion carried (7-0).  Resolution No. 11-11 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of February 2, 2011

Councilmember McGowan made a motion to approve the February 2, 2011 minutes. Second by Councilmember Mershon.  Motion carried 7-0.

MAYOR’S COURT REPORT – January

The Mayor’s Court Report for the month of January was presented for review.

Councilmember Barsky moved to accept the January Mayor’s Court report.  Second by Councilmember O’Keefe.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – January

The Manager’s Report for the month of January was presented for review. 

Councilmember O’Keefe asked why the monthly percentage was different from the annual percentage.  Finance Director Kraner indicated that she was not sure, but would have the annual percentage removed.  (NOTE:  The annual percentage represents the total annual tax revenue for the current year compared to the previous year.  This year’s anticipated revenues reflect a 1.3% reduction in revenue for 2011 as compared to 2010.)

Councilmember Barsky asked staff to have the police department speak with the school district about the increase in the number of unsecured building calls.

Councilmember O’Keefe asked the implication of the graphs showing funds in the water and sewer improvement funds.  Finance Director Kraner indicated that those funds showed, in the case of the sewer improvement fund, the low level of funding available for capital improvement projects.  She indicated that this month’s report was the first to reflect the rate increase effective January 1st.  Only a small portion of the rate increase will be applied to the improvement funds.  Councilmember Barsky confirmed that the low level of revenues in these funds was part of the reason for the rate increase.  Finance Director responded in the affirmative.  She added that it was too early to determine the impact of the rate increase.  Finance Director Kraner indicated that a possible trend may be reflected at the end of the first quarter.

Councilmember O’Keefe moved to accept the January Monthly Manager’s Report   Second by Councilmember McGowan.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS  

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

Councilmember Mershon reported that the Foundation received a significant number of grant requests.  The Foundation was in the process of reviewing those applications and would announce the recipients in March.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the demolition of a carport at 133 South Main Street.  Two sidewalk signs were approved, one for the Soup Loft, which, it was reported, was no longer changing locations.  The Planning Commission suggested that the placement and approval of air conditioning and heat pump units should be approved administratively.  Councilmember O’Keefe indicated that after researching the issue, it was determined that the Planning Commission had approved that addendum to the Code, but it was never approved by Council.  Councilmember O’Keefe asked Law Director Crites to look into that issue.  Councilmember Mershon suggested that there were other similar type approvals that could also be amended to require only administrative approval.  He suggested that Acting Manager Terry review the Code and look for similar examples. 

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

Councilmember Barsky reported that the Planning & Zoning Committee met the night prior to the Council meeting.  She indicated that the Committee recommended changes to the change of use portion of the Village Code, which would allow for administrative approval of use changes that did not result in greater parking requirements.  The Committee recommended that the changes be forwarded to the Planning Commission for their approval.  The Committee also reviewed the designated wellhead protection area map.  The wellhead protection overlay district had been approved many years ago, but no map was ever developed showing the area involved.  The designated area was recommended by the Ohio EPA and Water Superintendent Larry Fruth.  The Committee recommended that the Law Director determine what approval process should be used to approve the district.  The Committee also discussed and made recommendations regarding adjusting zoning fees, especially fees associated with commercial applications.  Those recommendations will also be forwarded to the Planning Commission for their review.  The Committee, per a request from a resident, discussed permitting chickens within the Village.  The Committee asked staff to gather additional information and will review and discuss the request at their next meeting.

Granville Recreation District – (Lerner)

Councilmember Lerner reported that Kreston Harris had been appointed as the new Board member to replace Paul Jenks, who was appointed Township Trustee.  The Rec District was looking into the purchasing additional AED units.  The Needs Assessment Survey was underway with input being sought from District residents.  The Rec District was now in charge of supervising club sports including Lacrosse to more effectively regulate field and building usage.  As the Township Trustees voted to approve seismic testing at the Raccoon Valley Park, the GRD also approved testing.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that Granville was awarded Tree City USA and the Growth Award for 2010 again.  The Tree & Landscape Commission began work on the Opera House Park renovations.  The first renovation would be to the platform of the bell structure.  In preparation of the Village’s Tree Trimming Committee being formed, the Tree & Landscape Commission was exploring the relationship between the Town of Granby, Connecticut and their local power company.

Union Cemetery (Barsky)

Councilmember Barsky reported that the Board was in negotiations with the Fannins regarding extending their visit to Granville this year to three weeks.

OTHER COUNCIL MATTERS

Mayor Hartfield asked Councilmembers to forward any comments or suggestions regarding Council Goals & Objectives to Clerk Prasher.

EXECUTIVE SESSION

Councilmember Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Mershon.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:05pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Mershon.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:05pm.

ADJOURNMENT (9:45pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (7-0). Meeting adjourned.

Council Minutes February 2, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 2, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry.

Vice Mayor Herman made a motion to excuse Councilmember Barsky.  Second by Councilmember Lerner. Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion carried to amend the agenda (6-0).   

CITIZEN COMMENTS (7:32pm)

Jeff Oster, 4049 Goose Lane, spoke as an owner of two businesses in the Village.  He invited Councilmembers to participate in the Granville Public Library program Community Economics 101 hosted by Rob Klinger, Licking County Economic Development Manager on February 23rd from 6:30 to 8:30pm at the library.  The presentation is designed to explain local economic growth and development issues.  The presentation is limited to twenty individuals.  Mr. Oster encouraged Council and Planner Terry to attend the meeting.  Planner Terry explained that the meeting conflicted with a public meeting regarding the Burg Street sidewalk extension.  Mr. Oster indicated that he would look into changing the date of the meeting and advise Council of a new date.

As no one else appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:36pm.

PRESENTATION

Charles Hawk, RITA Business Development and Member Relations Coordinator, and Lori Gischel, Director of the RITA Worthington Office, gave a presentation regarding the Regional Income Tax Agency.  Mr. Hawk indicated that it was the mission of RITA to provide member communities with high quality, cost effective municipal services.  There were four facilities throughout the state of Ohio.  The main headquarters was in Brecksville with locations in Worthington, Youngstown and Mentor.  RITA planned on opening a facility in the southwestern portion of the state later in 2011.  Mr. Hawk indicated that RITA was founded in 1971 when thirty-eight northeast Ohio communities joined to form a regional Council of Governments.  This non-profit governmental agency was managed by a nine member Board of Trustees serving three-year terms.  The current executive director was Rick Carbone.   RITA currently served one hundred eighty-five municipalities and counties in Ohio.  RITA offered comprehensive tax collection services indentifying and registering taxpayers in each community.  Mr. Hawk listed all of the services offered by RITA.  He indicated that RITA, unlike the Village, was able to partner with the IRS enabling RITA cross check information with the IRS database.  He indicated that RITA had a disaster recovery plan which allowed RITA to become operational within two to three days following a major event.  He indicated that RITA could act as an extension of an existing tax department or act as the Village’s tax department. Mr. Hawk estimated that if Granville elected to join RITA, the cost of the service would be between $73,000 and $81,000.  This fee represented approximately three percent of Granville’s income tax revenue.  Mr. Hawk further explained that the cost of the service was based upon income tax revenues, so the rate could increase as revenues increased.  Ms. Gischel indicated that generally RITA required municipalities to require a mandatory filing code as part of their Village Code.  The Village of Granville currently has just a mandatory registration code. 

Vice Mayor Herman asked if, as a governmental agency, RITA employees received raises.  Ms. Gischel responded in the affirmative that there was a pay matrix in place for employees.  Vice Mayor Herman also asked what percentage of RITA’s budget goes toward employee salaries and benefits.  Ms. Gischel indicated that she did not know a specific percentage, but would get that information and provide to Council.  She did indicate that the percentage was a lion’s share of RITA’s budget.  Vice Mayor Herman asked the percentage of rate increases to municipalities during the past several years.  Ms. Gischel indicated generally the rate increases were two percent.  Vice Mayor Herman indicated that he was asking in order to determine if Village Council could anticipate a means to predict increases for budgetary purposes.  Vice Mayor Herman also asked if extracts and database information would be available to RITA for all 1099s for Village residents.  Ms Gischel responded in the affirmative.  Vice Mayor Herman asked if RITA could provide the names of municipalities that were the size of Granville as references.

Councilmember O’Keefe asked if RITA could be contracted on a trial basis.  Mr. Hawk indicated that a contract with RITA was only for one year and renewable after that time.  He indicated that RITA requested that municipalities stay with RITA for a three year period to see the full advantage of their services.  Councilmember O’Keefe asked about the short term investment of tax revenue.  Ms. Gischel indicated that she did not have that information, but would provide it to Council. 

Councilmember Lerner asked if municipalities generally saw an increase in revenue after joining RITA.  Mr. Hawk indicated that generally municipalities did see an increase in revenue.

Councilmember Mershon asked how many municipalities have cancelled their contracts with RITA.  Mr. Hawk indicated that only twelve municipalities have left RITA since 1971 with two of those communities returning. 

Mayor Hartfield thanks Mr. Hawk and Ms. Gischel for their presentation.

PUBLIC HEARING   (8:17pm)

Ordinance No. 04-11, An Ordinance to Permit the Demolition of a Two Story Detached Accessory Structure at 223 East Elm Street

As no one appeared to speak regarding this ordinance, Mayor Hartfield closed the public hearing at 8:18pm.

OLD BUSINESS

Ordinance No. 04-11, An Ordinance to Permit the Demolition of a Two Story Detached Accessory Structure at 223 East Elm Street was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Herman.

Discussion:

Councilmember O’Keefe indicated that this ordinance was approved by the Planning Commission.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-11:  Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe - yes; Herman – yes; Hartfield – yes.  Ordinance No. 04-2011 passed (6-0).

NEW BUSINESS

Resolution No. 11-06, A Resolution to Authorize the Village Manager to Advertise for Bids for the 2011 Street Improvement Program was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Mershon.

Discussion:

Councilmember O’Keefe asked if these improvements were included as part of the 2011 budget.  Mayor Hartfield indicated that the street improvement were included in the budget.

Mayor Hartfield called for a vote to approve Resolution No. 11-06.   Motion carried (6-0).  Resolution No. 11-06 was approved.

Resolution No. 11-07, A Resolution to Authorize the Village Manager to Advertise for Bids for the Grounds Maintenance Contractor was introduced and moved for approval by Councilmember McGowan. Second by Councilmember O’Keefe.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 11-07.   Motion carried (6-0).  Resolution No. 11-07 was approved.

Councilmember McGowan thanked Service Director Hopkins and the service department for their efforts in removing the snow during the past two months.

REVIEW OF MINUTES

Special Scheduled Meeting of January 15, 2011

Vice Mayor Herman made a motion to approve the January 15, 2011 minutes as amended. Second by Councilmember Mershon.  Motion carried 6-0.

Regularly Scheduled Meeting of January 19, 2011

Councilmember McGowan made a motion to approve the January 19, 2011 minutes as amended. Second by Councilmember Lerner.  Motion carried 6-0.

COMMITTEE REPORTS  

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

Councilmember Mershon reported that grant application deadline was extended to February 22, 2011. 

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

Vice Mayor Herman indicated that the minutes from the LSSU committee meeting were included in Council’s packet.  Councilmember O’Keefe indicated that comments were attributed to her in the minutes, but she did not attend the meeting.  Clerk Prasher indicated that comments made by Councilmember O’Keefe during her tenure on the committee were included in the minutes as part of the committee’s scope of work for the tree trimming committee.  Councilmember Mershon indicated that a couple of residents anticipated that the auxiliary/deduct meter issue would have been included on this meeting’s agenda.  Acting Manager Terry indicated that staff would provide that information regarding deduct/auxiliary meters to Council as soon as time permitted.

Planning Commission – (O’Keefe)

Councilmember O’Keefe indicated that the Planning Commission discussed amending the Village Code to permit some approvals be made administratively rather than coming to the Planning Commission.  Councilmember O’Keefe indicated that the Planning and Zoning Committee would further discuss this issue.  Councilmember O’Keefe indicated that Planning Commission approved an air conditioner, a window replacement and held a work session with the Granville Historical Society regarding an expansion to the museum on East Broadway.  There were concerns mentioned about the expansion regarding the location of the foundation and how it could impact Park National Bank and/or the alleyway.  The Historical Society indicated that they would continue to work on the plans.  Councilmember Mershon asked if there was a discussion regarding parking issues.  Acting Manager Terry indicated that she had several earlier discussions with the Historical Society regarding parking issues, lot coverage and variances.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The P & Z Committee has scheduled a meeting for Tuesday, February 15, 2011 at 7:00pm.

Granville Recreation District – (Lerner)

No report.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report.

Councilmember Mershon reported that the Granville Education Foundation would be holding a reorganization meeting in May.  At that time, the Village Council may need to appoint a new Council representative.

OTHER COUNCIL MATTERS

Councilmember O’Keefe asked if Council was going to discuss the RITA presentation.  Councilmember Mershon suggested that Finance Director Kraner should make a presentation to Council and provide her recommendation.  Vice Mayor Herman indicated that Council should also wait to receive the information requested from RITA.  Finance Director Kraner indicated that she was in the process of preparing information for Council.  She indicated that she would make that information available once a response from RITA was received.

Councilmember O’Keefe also reported that she filled in for the Mayor at the Cub Scout Pinewood Derby.  She indicated that the event was a great experience and something really enjoyable.

EXECUTIVE SESSION

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to consider the appointment, employment or compensation of a public employee or official.” Second by Councilmember Mershon.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:40pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Mershon – yes; O’Keefe – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes. Motion carried 6-0. Time in: 9:40pm.

ADJOURNMENT (9:45pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (6-0). Meeting adjourned.

Council Minutes January 19, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

January 19, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, O’Keefe, Vice Mayor Herman, Mayor Hartfield, Law Director Crites and Acting Village Manager Terry.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Herman.  Motion carried to amend the agenda (7-0).   

CITIZEN COMMENTS (7:32pm)

As no one appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:33pm.

PRESENTATION

The Ohio Department of Transportation staff Julie Gwinn, Acting Deputy Director ODOT District 5, Amy Toohey, Rebekah Anderson, Heather McCollum, Dave Slatzer and Sandie Mapel from Licking County Area Transportation System provided Council with a presentation regarding the proposed Cherry Valley Road interchange.

Julie Gwinn provided Council with a summary of the public opinions received from the public hearing and from public comment.  Ms. Gwinn indicated that Newark requested a roundabout at the southern terminus of the exchange and Cherry Valley Road.  She indicated that public support was two to one for a roundabout at the northern Newark-Granville Road terminus.  Ms. Gwinn indicated that the response consisted of seventy-three respondents.  She also indicated that Council’s concerns regarding the landscaping of the northern portion of the project would be addressed during the final design stage.  Ms. Gwinn wanted to confirm the type of terminus Council wanted at the Newark-Granville Road connection.  She confirmed that she had been advised that Village Council wanted a signalized intersection.

Sandie Mapel indicated that a bike path connection would be included as part of the project to connect the Newark-Granville Road pathway with the T J Evans pathway south of State Route 16. 

Council asked ODOT if the easternmost exit ramp from westbound State Route 16 could remain open.  Ms. Gwinn indicated that current federal highway and state standards require that ramps be more than a mile apart.  ODOT would not be able to leave the ramp open. 

Council questioned ODOT personnel regarding the modeling standards that required the excessive number of lanes designed for the bridge and the number of lanes leading north toward Newark-Granville Road.  ODOT explained the standards and data information used.  Councilmembers questioned the data standards used and requested that ODOT review those standards as they now apply to Granville’s restrictive zoning standards.  ODOT also indicated that the roadway leading north from the interchange and the turn lanes being added to Newark-Granville Road were based modeling and traffic studies and designed at a functional level of a grade C.  Council asked that the number of lanes be reduced.  ODOT indicated that they would review and model and see if the number of lanes could be reduced, which in turn would reduce the functioning level of the roadway to a D.  Ms. Gwinn asked that the Village send confirmation of the use of a signalized intersection at the northern terminus. 

Councilmember O’Keefe reminded Council that that ODOT suggested installing a turn lane in the southbound lane of South Main Street to ease entering into the Granville Market parking lot.  Council, at that time, was not in support of a turn lane.  She indicated that she believed a turn lane was needed today. Councilmember O’Keefe suggested that Council should consider more foresight about the additional lanes suggested by ODOT for the bridge and not remove the additional lanes recommended.   

A printed copy of the presentation will be filed with these minutes.

PUBLIC HEARING   (9:37pm)

Ordinance No. 01-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses Related to Funding the Opera House Park Improvement Fund

Ordinance No. 02-11, An Ordinance to Amend Section 1162.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for Demolition Permits

Ordinance No. 03-11, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for the Review Procedure

As no one appeared to speak regarding these ordinances, Mayor Hartfield closed the public hearing at 9:38pm.

OLD BUSINESS

Ordinance No. 01-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses Related to Funding the Opera House Park Improvement Fund was introduced and moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-11: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe; Herman – yes; Hartfield – yes.  Ordinance No. 01-2011 passed (7-0).

Ordinance No. 02-11, An Ordinance to Amend Section 1162.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for Demolition Permits was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Barsky.

Discussion:

Acting Manager Terry indicated that the amendments to this Code were to make this portion of the Code consistent with other sections of the Code.  The areas highlighted were inadvertently removed and were added back to the Code.

Councilmember Mershon asked if the new language would change the approval process of demolitions from being passed by ordinance to resolution.  Acting Manager Terry indicated that the language regarding the legislative process was the same as the processes in other parts of the Code, which would allow approval of demolitions by resolution.

Councilmember Mershon moved to amend Ordinance No. 02-11 by adding the language highlighted in yellow in Sections C & D (Section 1162.02(c)(2) “A sign shall be posted on the subject property indicating the proposed demolition and the date, time and location of the hearing at least six days prior to the hearing date for the Planning Commission and/or the Village Council” and Section 1162.02(d) “or makes a contribution to the continuous fabric of the street edge.”   Second by Councilmember McGowan.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 02-11: Lerner – yes; McGowan – yes; Mershon – yes; O’Keefe; Barsky – yes; Herman – yes; Hartfield – yes.  Ordinance No. 02-2011 was amended (7-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 02-11: McGowan – yes; Mershon – yes; O’Keefe; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 02-2011 passed (7-0) as amended.

Ordinance No. 03-11, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for the Review Procedure was introduced and moved for approval by Councilmember Lerner. Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-11: Mershon – yes; O’Keefe; Barsky – yes; Lerner – yes; McGowan – yes; Herman – yes; Hartfield – yes.  Ordinance No. 03-2011 passed (7-0).

NEW BUSINESS

Resolution No. 11-02, A Resolution to Appoint Members to the Charter Review Commission was introduced and moved for approval by Councilmember Barsky. Second by Councilmember Lerner.

Discussion:

Mayor Hartfield asked if the Commission can begin the process with only four members and if additional residents could be added to the Commission later.  Law Director Crites indicated that the Commission’s work may proceed with only four members.   He indicated that the “shall” language is discretionary, not mandatory.  Additional members may be added, up to seven, as individuals apply.

Council thanked the applicants in the audience for volunteering their time and service to participate in this Charter Review process.

Councilmember Barsky moved to appoint the four applicants who applied:  Dan Bellman, Fred Biesecker, Tom Bunyard and Gail McConnon.  Second by Councilmember Mershon.

Mayor Hartfield called for a vote to amend Resolution No. 11-02 to appoint the four applicants.  Motion carried (7-0).  Resolution No. 11-02 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 11-02 as amended.   Motion carried (7-0).  Resolution No. 11-02 was approved as amended.

Resolution No. 11-03, A Resolution to Appoint Members to Board of Zoning and Building Appeals was introduced and moved for approval by Vice Mayor Herman. Second by Councilmember Barsky.

Discussion:

Councilmember Mershon moved to amend Resolution to change “a Member” in the title to “Members” and reappoint the three returning Board members.  Second by Councilmember McGowan.

Mayor Hartfield called for a vote to amend Resolution No. 11-03.  Motion carried (7-0).  Resolution No. 11-03 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 11-03 as amended.   Motion carried (7-0).  Resolution No. 11-03 was approved as amended.

Resolution No. 11-04, A Resolution to Appoint Members to the Planning Commission was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember McGowan.

Discussion:

Councilmember O’Keefe moved to reappoint the three returning Commission members.  Second by Councilmember Barsky

Mayor Hartfield called for a vote to amend Resolution No. 11-04.  Motion carried (7-0).  Resolution No. 11-04 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 11-04 as amended.   Motion carried (7-0).  Resolution No. 11-04 was approved as amended.

Ordinance No. 04-11, An Ordinance to Permit the Demolition of a Two-Story Detached Accessory Structure at 223 East Elm Street was introduced and a hearing date recommended for February 2, 2011 by Councilmember McGowan. Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-11 for the February 2, 2011 Council meeting.

Resolution No. 11-05, A Resolution Authorizing the Village Manager to Prepare and Submit a Letter of Interest to the Ohio Department of Transportation for funding Through the Transportation enhancement Program for the Construction of a Sidewalk Along Burg Street was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Herman.

Discussion:

Councilmember Barsky asked if this request was the same as the ten foot pathway application that was submitted last year.  Acting Manager Terry indicated that last year a ten foot pathway grant was submitted, but in checking with ODOT the Village may submit for a five foot sidewalk.  She indicated that even though staff had not met with Burg Street residents yet, she felt it was important for the Village to take advantage of the submittal process in order to allow a new manager the option to move the project forward.  This submittal was only to gain the opportunity to submit for a grant later.  This sidewalk proposal should not require any additional right-of way and be more in line with the needs and requests of the residents.  This process was non-binding and would be an 80/20 funding split.

Councilmember Mershon indicated that he was hesitant to spend more staff time on a project that may never more forward.

Councilmember McGowan asked when funding would be available and needed from the Village.  Acting Manager Terry indicated the funding would be available in 2015. 

Councilmember O’Keefe indicated that this proposal eliminates many of the issues with the previous proposal including issues involving tree and landscaping removal, right-of-way issues and provide for a more pleasant, smaller walkway.

Mayor Hartfield called for a vote to approve Resolution No. 11-05.   Motion carried (6-0).  Resolution No. 11-05 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of January 5, 2011

Councilmember McGowan made a motion to approve the January 5, 2011 minutes as amended. Second by Councilmember Barsky.  Motion carried 7-0.

MAYOR’S COURT REPORT – December

The Mayor’s Court Report for the month of December was presented for review.

Councilmember McGowan moved to accept the December Mayor’s Court report.  Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes. 

MANAGER’S REPORT – December

The Manager’s Report for the month of December was presented for review.            

Councilmember McGowan moved to accept the December Monthly Manager’s Report   Second by Councilmember Barsky.  Motion carried 7-0.

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of said report will be included as part of these minutes.

COMMITTEE REPORTS   

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

The LSSU Committee have scheduled a meeting for Tuesday, January 25, 2011 at 7:00pm.

Planning Commission – (O’Keefe)

No report.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

The P & Z Committee have scheduled a meeting for Tuesday, February 15, 2011 at 7:00pm.

Granville Recreation District – (Lerner)

Councilmember Lerner reported the Bill Hoffman requested a letter of support from the Rec District regarding the proposed pathway from Kendal into the Village.  They were also applying for a Transportation Enhancement grant.  Councilmember Lerner reported that the Rec District offices were now consolidated in the Village Office building.  They would no longer have an office in the Chamber office.  The Rec District would be meeting with the school district to formalize building use agreements.

Tree & Landscape Commission (Lerner)

Councilmember Lerner indicated that the Commission was making plans for Opera House Park.  They will also be exploring how other communities handle the maintenance and health of their downtown trees.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Council scheduled a special Council meeting for Tuesday, February 1, 2011 beginning at 7:30pm with an Executive Session.

Acting Manager Terry advised Council that there was an existing mutual aid agreement for the wastewater system through the Ohio Warning System.  The Village was general self-contained with back-up pumps and the portable pump and generator.

 cting Manager Terry also indicated that Jean Hoyt submitted her resignation from the BZBA today.  Ms. Hoyt indicated that she would serve for a couple of additional months until someone could be appointed.

ADJOURNMENT (10:18pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Mershon. Motion carried (7-0). Meeting adjourned.

Council Special Meeting Minutes January 15, 2011

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

January 15, 2011

 

CALL TO ORDER (by Mayor Hartfield at 11:07am)

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, McGowan, Mershon, O’Keefe, Vice Mayor Herman, Mayor Hartfield and Law Director Crites.

EXECUTIVE SESSION

Vice Mayor Herman moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Mershon – yes;

O’Keefe – yes; Barsky – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 11:08am. 

Councilmember Barsky moved to return to regular session.  Second by Vice Mayor Herman.

Mayor Hartfield called for a roll call vote: McGowan – yes; Mershon – yes; O’Keefe – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes. Motion carried 7-0. Time in: 12:46pm. 

ADJOURNMENT (12.47pm)

Councilmember Mershon moved to adjourn the meeting. Second by Councilmember O’Keefe. Motion carried (7-0). Meeting adjourned.

Council Minutes January 5, 2011

VILLAGE OF GRANVILLE

COUNCIL MINUTES

January 5, 2011

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Lerner, Mershon, McGowan, Vice Mayor Herman, Mayor Hartfield, Assistant Law Director King and Acting Village Manager Terry.

Vice Mayor Herman made a motion to excuse Councilmember O’Keefe.  Second by Councilmember Barsky.  Motion carried (6-0).

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Barsky.  Motion carried to amend the agenda (6-0).    

CITIZEN COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed the Citizen Comments at 7:32pm.

PUBLIC HEARING   (7:32pm)

Ordinance No. 28-2010, An Ordinance to Permit the Demolition of a One-and-One-Half Story Detached Accessory Structure at 219 West Broadway

Kevin Reiner, 219 West Broadway, indicated that he was removing an existing one-and-one-half story structure at the back of his property.  The new structure was to be centered on his existing lot.  The new building’s architecture would coordinate with the existing façade of his home.  He indicated that he would be happy to answer any questions from Council.

As no one else appeared to speak regarding the ordinance, Mayor Hartfield closed the public hearing at 7:35pm.

OLD BUSINESS

Ordinance No. 28-2010, An Ordinance to Permit the Demolition of a One-and-One-Half Story Detached Accessory Structure at 219 West Broadway was introduced moved for approval by Councilmember Barsky.  Second by Councilmember McGowan.

Discussion:

Acting Manager Terry indicated that this demolition was approved by the Planning Commission and the variance was approved by the Board of Zoning and Building Appeal.

Councilmember Lerner commented that the design was lovely.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 28-2010: Barsky – yes; Lerner – yes; McGowan – yes; Mershon – yes; Herman – yes; Hartfield – yes.  Ordinance No. 28-2010 passed (6-0).

Vice Mayor Herman moved to remove Ordinance No. 25-2010 from the table.  Second by Councilmember Barsky.  Mayor Hartfield called for a vote to remove Ordinance No. 25-2010 from the table.  Motion carried (6-0).

Ordinance No. 25-2010, An Ordinance to Adopt Chapter 1199 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Erosion and Sediment Control was introduced and moved for approval by Vice Mayor Herman.  Second by Councilmember Barsky.

Discussion:

Councilmember Lerner questioned why modifications were made to the sections regulating properties less than one acre.  Acting Manager Terry indicated that these changes were made based on Council’s discussion at the December 15, 2010 meeting.  Staff removed all references to requirements regulating properties less than one acre.  Councilmember Lerner asked how burdensome the regulations would be for less than one acre property owners to secure a permit.  Acting Manager Terry indicated that the homeowner would be required to pull a permit from the EPA, which could be difficult and costly for a person developing residential property.  Council might consider passing the legislation as amended and look into separate legislation addressing acreage between one tenth of an acre and up to one acre. 

Councilmember Barsky indicated her concern in not having legislation regulating property between one tenth of an acre and up to one acre.  However, she was concerned about finding a way to mediate costs and not make the requirements too burdensome.

Vice Mayor Herman questioned if other communities had stricter policies.  Acting Manager Terry indicated that she knew of one community, the Chargin River Watershed Impervious Area.  Most community legislation was based on the standards provided by the EPA as with this legislation.  

Councilmember Mershon indicated that staff may have misunderstood his comments regarding this legislation at the last meeting.  He indicated that he was supportive of the legislation and felt acreage between one tenth of an acre and one acre needed to be regulated.  He indicated that his concerns centered around the permitting process.  Councilmember Mershon felt that the process required by this legislation may have been too costly i.e. the permit process, engineering costs, and the monitoring cost to the Village.

Councilmember Mershon also questioned if the Sections numbered 1119 were incorrect.  Should the correct Section numbers have been 1199?  Acting Manager Terry indicated that the correct Section numbers were 1199.

Councilmember Mershon moved to amend Ordinance No. 25-2010 as presented and correct the code reference numbered 1119 to 1199.  Second by Councilmember Barsky.

Mayor Hartfield called for a roll call vote to amend Ordinance No. 25-2010: Lerner – yes; McGowan – yes; Mershon – yes; Barsky – yes Herman – yes; Hartfield – yes.  Ordinance No. 25-2010 was amended (6-0).

Mayor Hartfield called for a roll call vote to approve amended Ordinance No. 25-2010: McGowan – yes; Mershon – yes; Barsky – yes; Lerner – yes; Herman – yes; Hartfield – yes.  Ordinance No. 25-2010 passed as amended (6-0).

NEW BUSINESS

Ordinance No. 01-11, An Ordinance to Amend Ordinance No. 22-10 Providing for Adjustments of the Annual Budget for the Fiscal Year 2011 and Revising Sums for Operating Expenses Related to Funding the Opera House Park Improvement Fund was introduced and a hearing date recommended for January 19, 2011 by Councilmember McGowan. Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 01-11 for the January 19, 2011 Council meeting.

Ordinance No. 02-11, An Ordinance to Amend Section 1162.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for Demolition Permits was introduced and a hearing date recommended for January 19, 2011 by Vice Mayor Herman. Second by Councilmember Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-11 for the January 19, 2011 Council meeting.

Ordinance No. 03-11, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Application for the Review Procedure was introduced and a hearing date recommended for January 19, 2011 by Councilmember Barsky. Second by Vice Mayor Herman.

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-11 for the January 19, 2011 Council meeting.

Resolution No. 11-01, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Councilmember Lerner. Second by Councilmember Barsky.

Discussion:

Councilmember Barsky asked if the contract with the Licking County Commissioners was the same as the previous contract and if the budget amount was the same.  Acting Manager Terry indicated that both the contract and the budget was the same as the previous year.  She also indicated that funds were currently available in the account.

Mayor Hartfield called for a vote to approve Resolution No. 11-01.   Motion carried (6-0).  Resolution No. 11-01 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 15, 2010

Councilmember Barsky made a motion to approve the December 15, 2010 minutes as amended. Second by Councilmember McGowan.  Motion carried 6-0.

Councilmember Barsky made a motion to approve the December 22, 2010 special Council meeting minutes. Second by Councilmember Lerner.  Motion carried 6-0.

COMMITTEE REPORTS    

Economic, Finance, Personnel Committee (EFP) – (All Councilmembers)  

No report.

Granville Foundation – (Mershon)

No report.

Lights, Safety, Streets/Sidewalks, Utility Committee (LSSU) (Hartfield, Herman, McGowan)

No report.

Planning Commission – (O’Keefe)

No report.

Planning & Zoning Committee – (Barsky, Hartfield, O’Keefe)

No report.

Granville Recreation District – (Lerner)

No report.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Councilmember Barsky advised that the Board met on December 19th when the preliminary budget was approved.  The 2011 budget included two additional weeks utilizing the Fannins.  Paul Jenks was appointed to replace Fred Abraham as the new Township Trustee.  Mr. Jenks would be officially appointed to the Union Cemetery Board in May, 2011.   Councilmember Barsky reported that Lynn Boone would be writing several articles for the Granville Sentinel about the restoration of the iron fence around the Case cemetery plot. 

OTHER COUNCIL MATTERS

Mayor Hartfield advised Council to look over Council’s 2010 goals and objectives provided in Council’s packet.  She indicated that Councilmembers should be prepared to discuss 2011 goals and objectives at their next meeting.  The Clerk will forward Council an electronic copy of the goals and objectives.  Councilmembers may add suggested goals and objectives to be included as part of the discussion.

Acting Manager Terry advised Council that the Village received a check for $149,510.05 from the Ohio Department of Transportation (ODOT) for funds that were leftover from the South Main Street pedestrian bridge project following the final audit.

Acting Manager Terry indicated that ODOT provided an official response to public comments provided regarding the Cherry Valley Road intersection survey and public hearing.  Those results were available on the Village website.  ODOT would be making a presentation to Council at their next Council meeting on January 19th regarding the Cherry Valley Road project.

Acting Manager Terry advised Council that ODOT installed signage along State Route 16 to alert drivers to the upcoming traffic signal.  ODOT also advised the Village that the state transportation improvement project funding for Cherry Valley Road improvements were moved from 2013 to 2015; however, funding for that project was moved back to 2013.

Village staff would be scheduling a meeting of the Lights, Streets/Sidewalks, Safety and Utilities Committee in January to discuss several items.

Acting Manager Terry also advised Council that she received information regarding septic system permits in the Village from Licking County relative to the recently passed illicit discharge ordinance.  There were many addresses that the County listed as non-permitted.  Village staff will be checking with those residents about what types of systems they have installed.  She indicated that seven residents would be affected by the off lot discharge ordinance.  Acting Manager Terry advised Council that the language Council approved for this illicit discharge ordinance was the same language used by the County.  She indicated that off-lot discharging had not been permitted since 1997.  A variety of alternative systems were available including septic tanks and leech systems. 

Acting Manager Terry indicated that she would be out-of-the-office the week of January 10th and would be appointing Finance Director Kraner as Acting Manager. 

Councilmember Mershon asked if the proposed ordinances regarding changes to the demolition portion of the Code had been reviewed by the Planning and Zoning Committee as there had been significant changes made.  Mayor Hartfield indicated that the Committee had reviewed and discussed the recommended changes.  The intent of the changed were to streamline the Code and make it consistent with other parts of the Code to allow residents to move through the process more easily.  Councilmember Barsky added that the Committee did discuss the issues and addressed a number of the concerns. 

Councilmember Barsky asked if staff had completed any follow-up regarding mutual aid for wastewater disasters.  She questioned if something currently existed in the County for this type of scenario.  Acting Manager Terry indicated that she would look into the issue.  She suggested that the County’s emergency management all hazards mitigation plan may react to such disasters.

ADJOURNMENT (8:05pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Barsky. Motion carried (6-0). Meeting adjourned.

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