Granville Community Calendar

Council Minutes December 19, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 19, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:31pm) 

Barbara Franks, 121 ½ South Prospect Street, advised Council that her neighbor was impeding and harassing her customers by continuously calling the Granville Police Department.  She indicated that she understood why the police needed to respond to these calls, but the calls were unnecessary.  She indicated that she always worked with the police department to solve any problem.  Ms. Franks reported that she had heard that her neighbor was upset because the police were not issuing citations.  The neighbor was just angry that he lost the law suit and was taking it out on her.  Ms. Franks commended the police department regarding how they handled the situation.  The police were doing a fine job.  Ms. Franks also reported that she was told that people were now crossing the street to walk on the east side of South Prospect Street, including a Councilmember, due to this neighbor’s harassment. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PRESENTATION 

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s annual report.  She highlighted a variety of activities and improvements made during 2012.  The renovation of the Carriage House began with the installation of energy efficient windows and painting.  The Commission hoped to complete renovations in 2013 and use the facility as a community center.  Additional capital improvement projects completed were improvements made to sidewalks, porches and patios, the addition of exterior lighting and the focal point of the formal gardens was installed, a fountain.  Ms. Moore advised Council that in addition to the funding provided by the Village, the Bryn Du Commission was able to contribute $56,600 of funding toward these capital improvement projects.  Ms. Moore also reported that 2012 saw an increase in the use of the facility by local community groups.  The Commission was always trying to encourage revenue producing events; however, they felt it was important to encourage community usage also.  More than fifty percent of the community usage was by charities and non-profits.  Bryn Du hosted the second Experience Granville event and the Granville Daffodil Show, which were very successful.  Ms. Moore expressed the Commission’s thanks to Council for the continued support. 

Mayor Hartfield thanked the Bryn Du Commission and Ms. Moore for their hard work and the quality of the annual report. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS

Resolution No. 2012-52, A Resolution Authorizing the Village Manager of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Candi Moore, Chair of the Bryn Du Commission, indicated that the service agreement was the same as the previous contract with only the dates updated and a formatting problem fixed. 

Manager Stilwell indicated his appreciation for Executive Director Cramer’s help and assistance during 2012.  Mr. Cramer was charged with difficult tasks this past year and he functioned very well helping to update the alcohol use permits for the Mansion.   He indicated that Executive Director Cramer was a major asset to the Village and Commission.  

Mayor Hartfield called for a vote to approve Resolution No. 2012-52.  Motion carried.  Resolution No. 2012-52 was adopted. 

Resolution No. 2012-53, A Resolution of Appreciation for Law Director D. Michael Crites was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan commented that Mr. Crites served the Village for the past twelve years in an admirable manner.  Mayor Hartfield, on behalf of Council, thanked Mr. Crites for his service. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-53.  Motion carried.  Resolution No. 2012-53 was adopted.

Resolution No. 2012-54, A Resolution Authorizing the Village Manager to Enter into a Contract for 2013 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell advised Council that there was a correction made to the litigation fee from $100 per hour to $150 per hour, which Council received earlier.  He also indicated his support and recommendation to appoint Mr. King.  Mr. King has demonstrated his abilities and has the experience necessary to serve in this capacity.  Manager Stilwell indicated that he anticipated a reduction in legal fees for 2013 with the change in law director.  He also hoped that with the change in law director, there would be a greater commitment to being proactive in thinking ahead on issues and in preparation status. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-54.  Motion carried.  Resolution No. 2012-54 was adopted. 

Resolution No. 2012-55, A Resolution Authorizing the Village Manager to Enter into a Contract for 2013 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that this resolution would renew the existing agreement. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-55.  Motion carried.  Resolution No. 2012-55 was adopted. 

Resolution No. 2012-56, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-56.  Motion carried.  Resolution No. 2012-56 was adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 5, 2012

Councilmember O’Keefe made a motion to approve the December 5, 2012 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR' S REPORT – November

The Mayor's report for the month of November was presented for review.

Vice Mayor Barsky moved to accept the November Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – November 

The Manager's report for the month of November was presented for review. 

Councilmember O’Keefe asked about the high number of unsecured doors during November at the Granville schools.  Manager Stilwell indicated that he had spoken with Superintendent Brown and was advised that the district was updating the lock system and software.  This update will hopefully reduce the number of police checks. 

Vice Mayor Barsky moved to accept the November Manager’s Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was working on their fundraising efforts.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the schedule for winter programming was now available. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission approved Village Gateway District zoning for the proposed annexation of the Raccoon Creek LLC property.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the fall tree planting process was being completed.  She advised that nine new trees were planted on Shawn Court to replace the ash trees removed due to the Emerald Ash Borer.  New Maple trees were also being planted in front of CVS.  The Commission was watching reports regarding a new pest attacking Walnut trees

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board met on December 12th with Mr. Masterson to determine if he would be able to continue the repair process on the tombstones.  The Board would be meeting again on Friday, December 21st

OTHER STAFF MATTERS 

Manager Stilwell reported that the Village office would be opened only one half day on Monday, December 24th.  The employee holiday party was scheduled for noon on Thursday, December 20th.  Councilmembers were welcome to attend. 

Manager Stilwell reported that the FOP negotiations resulted in a tentative agreement within the parameters outlined by Council.  A resolution would be presented to Council at the next meeting. 

Manager Stilwell advised Council that as a result of updating and replacing two of the Villager’s copiers, neither having any value; he would be offering the copier to a local non-profit. 

ADJOURNMENT (8:05pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes December 5, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 5, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King.

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm. 

PUBLIC HEARING (7:32pm) 

Ordinance No. 22-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 

Manager Stilwell advised Council that the PowerPoint shown during the November 7th Council meeting was available if Council wanted to review it.  The Village’s 2013 budget was in a stronger position than last year.  The 2013 budget is balanced and adjustments were made based on suggestions and direction from Council.  Staff has provided Council with options to make further adjustments to the budget, if needed.  Manager Stilwell reminded Council that the budget was only a plan and adjustments normally needed to be made throughout next year.

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 22-2012.

OLD BUSINESS 

Ordinance No. 22-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner. 

Discussion:

Manager Stilwell explained that the budget currently in front of Council had expenditures for two police cruisers, but did not include reimbursement of the $300,000 taken from the Capital Reserve Fund for the 2012 street improvement project.  

Finance Director Kraner indicated that she had prepared two additional versions of the budget.  Version A included a balanced budget, the re-appropriation of unused funds in 2012, reimbursement of the Capital Reserve Fund and the purchase of two police cruisers.  Version B duplicated version A except it only authorized the purchase of one police cruiser.  

Councilmember McGowan expressed concern about the number of cruisers needed.  He asked how many cruisers were generally in use at any given time.  Manager Stilwell indicated that three cruisers were in use, generally.  Councilmember McGowan commented that it had been a concern for years as to why the Village maintained five cruisers.  Manager Stilwell indicated that whenever the Village hosted events such as the July 4th celebration, Bluesfest, etc., access to five vehicles was essential.  Having two spare vehicles also allowed for issues resulting from maintenance problems.  Manager Stilwell indicated that as the Village typically purchased one cruiser every year to maintain a strong rotation of vehicles, last year Council did not authorize the purchase of a cruiser.  Staff deemed the purchase of two cruisers a valuable expenditure. 

Councilmember O’Keefe asked about the availability of cruiser maintenance records.  Manager Stilwell provided Council with maintenance information. 

Mayor Hartfield indicated that she was in favor of purchasing two cruisers this year as continuing to put off actions would eventually lead to playing catch-up.  Councilmember Montgomery also indicated his willingness to move forward with purchasing two cruisers.  

Councilmember Lerner moved to amend Ordinance No. 22-2012 pursuant to amended Ordinance No. 22-2012 A.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 22-2012:  Councilmembers Lerner – yes, McGowan – no, Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-1.  Ordinance No. 22-2012 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2012 as amended:  Councilmembers McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 22-2012 was approved as amended. 

NEW BUSINESS

Resolution No. 2012-50, A Resolution Authorizing the Village Manager to Execute the Central Ohio Health Care Consortium Joint Self-Insurance Agreement on Behalf of the Village of Granville was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that this resolution was the culmination of a year’s effort to review the employee insurance benefit package.  

Finance Director Kraner indicated that this agreement was almost the same as the agreement passed three years ago.  The only changes were the removal of the opt-out agreement and the addition of mandatory reserves to help defray costs of future excessive rate increases. 

Councilmember Lerner asked if the employees were in agreement with this agreement.  Manager Stilwell indicated that a meeting was held to advise the employees about the few changes to the coverage. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-50.  Motion carried.  Resolution No. 2012-50 was adopted. 

Resolution No. 2012-51, A Resolution Supporting the Recommendations of the Joint Meeting of the Granville Village Council, Board of Zoning and Building Appeals and Planning Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky 

Discussion:

Mayor Hartfield commented that this summary of the meeting, discussions and how the Village should move forward regarding zoning issues was a good first effort.  She appreciated the work put forth by the boards/commissions and staff in participating in this process.  

Manager Stilwell advised Council that the Board of Zoning and Building Appeals and the Planning Commission approved and recommended these findings.  This initiative came from Council’s retreat where it was suggested that Council and various boards meet to develop improved working relationships. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-51.  Motion carried.  Resolution No. 2012-51 was adopted. 

REVIEW OF MINUTE 

Regularly Scheduled Meeting of November 7, 2012

Councilmember McGowan made a motion to approve the November 7, 2012 minutes as amended.  Second by Councilmember Johnson.   Motion carried. 

MAYOR' S REPORT – October 

The Mayor's report for the month of October was presented for review. 

Vice Mayor Barsky moved to accept the October Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – October 

The Manager's report for the month of October was presented for review. 

Councilmember O’Keefe asked the significance of the “red” numbers on the utilities report.  Manager Stilwell indicated that those numbers compare year-to-date water consumption with the previous year.  

Councilmember O’Keefe moved to accept the October Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report.  

Planning Commission – (Johnson)

Councilmember Johnson reported that there were four applications with no variance requests.  All applications were approved.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember O’Keefe reported that the Tree Trimming Committee was continuing to meet.  The Opera House Park renovation project was on hold until St. Luke’s could determine the source of the water in their basement.  The Commission decided that replacing the wrought iron fence would be too costly.  Repairs and restoration would be completed as needed.  Denison University was designated as a Tree Campus.   The Commission indicated that a new tree inventory needed to be completed.  The Commission was also working on the annual Tree City and Growth Award applications.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board would be meeting on Wednesday, December 12th at 10:00am with Mr. Masterson to determine if he had the skills to complete some stone repair and maintenance.  If so, the Fannins could just be brought in to work on the major restoration projects.  The Board was still reviewing the cemetery’s financial issues. 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that part of the law director search process was to look for an individual who could provide more of a presence for services rather than someone who worked in an advisory capacity.  After reviewing all eighteen applications, conducting three interviews and reviewing the final three candidate’s proposals, Vice Mayor Barsky, Chief Mason and Manager Stilwell recommended Michael King be appointed the next Village Law Director.  The Village should be well represented by Mr. King and well served by his experience.

Vice Mayor Barsky indicated that expectations would now be different with a Law Director on-site who could provide greater availability and access to legal counsel on a regular basis. 

Councilmember Johnson asked if only individuals were interviewed, no firms.  Manager Stilwell indicated that two individual lawyers (a former Township attorney and Mr. King) were interviewed and one firm.  

Councilmember Johnson asked Mr. King, as he was leaving his current firm, would he be going out on his own.  Mr. King indicated that he was thinking of opening his own practice, but was also looking at the possibility of affiliating with two smaller firms who were merging.  Mr. King also thanked Council for all their support and expressed his appreciation for their best wishes. 

Manager Stilwell indicated that he anticipated that the position would provide about ten hours of work per week, which should be a positive impact on the Village’s budget. 

Mayor Hartfield congratulated St. Luke’s Church on the success of their annual Turkey Trot.  This year’s event raised over $40,000. 

OTHER STAFF MATTERS 

Manager Stilwell reported that the Bryn Du Commission agreed to renew the service agreement with the Village for another two year period.  That legislation would be brought before Council at their December 19th meeting as well as a presentation by Candi Moore regarding the past year’s activities at Bryn Du. 

Councilmember Lerner asked if the cars involved in the boom accident with the Village’s leaf truck were parked illegally.  Manager Stilwell indicated that he was not sure; however, the Village reassessed our policies and procedures to eliminate an accident like this one from happening in the future. 

Councilmember McGowan asked if the leaf pick-up process was complete.  Manager Stilwell indicated that the leaf pick-up process was continuing, but the service department was only using one truck.  

Councilmember Montgomery asked if there was a regular brush pick-up process.  He was advised that brush pick-up happened the last week of every month, except for the months of October and November, when the service department worked on leaf pick-up. 

EXECUTIVE SESSION 

Councilmember Lerner moved to enter into Executive Session, pursuant to ORC §121.22(G)(4) – “preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions of their employment.” Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:30pm.  

Councilmember Johnson moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:20.  

Council returned to regular session.

Councilmember Johnson moved to permit Manager Stilwell to meet with the mediator to negotiate and resolve a three-year contract with the FOP regarding contractual issues.  Second by Vice Mayor Barsky.  Motion carried. 

ADJOURNMENT (9:22pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes November 7, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 7, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:29pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda as presented.  Second by Councilmember McGowan.  Motion carried.    

CITIZENS COMMENTS (7:30pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm. 

PUBLIC HEARING (7:32pm) 

Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalk 

Sue Barton, 316 South Pearl Street, expressed her concern that Council was amending the snow removal code requirements to lessen the current standards.  She advised Council that she would like to see more stringent enforcement of the Code requiring residents to remove snow and ice from their sidewalks.   Ms. Barton felt that no one was enforcing snow and ice removal currently and by making the restrictions more lenient, residents would be encouraged to leave the sidewalks snow and ice covered. 

Councilmember McGowan indicated that the changes to the Code were being made in order to make the policy more realistic for residents to follow.  He commented that he expected that with the implementation of this new code, information would be reiterated to the community that snow and ice must be removed from sidewalks in a timely manner.  The community could do a better job of helping neighbors who might be unable to remove snow.  He suggested that the code change be added to the water bill.

Councilmember O’Keefe commented that the community could do a better job of removing snow.  There does not appear to be a culture of snow clearing in this community.  

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 21-2012.

OLD BUSINESS 

Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalks was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Vice Mayor Barsky asked if residents were permitted to put snow in the tree lawn areas.  Assistant Law Director King indicated that the Village only had an easement in the tree lawn areas, but the property was owned by the homeowner, so snow could be piled in that area.  

Councilmember McGowan indicated that the local businesses generally shoveled snow into the tree lawn (sidewalk) areas.  When the snow from the sidewalks and streets became too deep, the Village usually removed the snow.  

Councilmember O’Keefe commented that she hoped the Village would be more vigilant in following up with residents who did not follow the Code.  Manager Stilwell indicated that staff will follow Council’s direction and advise residents when they were not in compliance and cite residents as needed. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2012:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 21-2012 was approved. 

NEW BUSINESS

Resolution No. 2012-48, A Resolution to Extend the Contract for the Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables and Yard Waste was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell indicated that staff was recommending the extension of the contract with Big O as their service functioned well over the past three years.  The company was easy to work with and was a strong contributor to the community. 

Councilmember Montgomery responded to a point in the letter from Big O Refuse requesting an extension of the contract.  Big O asked that their trucks be permitted to pick-up refuse during the summer months beginning at 6:00am instead of 7:00am.  Councilmember Montgomery indicated that he was in support of leaving the beginning pick-up time at 7:00am, as the trucks disturbed residents during pick-up times and resident liked being able to set trash out in the morning, rather than the evening before.  

Councilmember McGowan asked what other communities permitted.  John Peckskamp of Big O indicated that ninety-five percent of the other communities allowed Big O to pick-up refuse prior to 6:00am, all year round.  Mr. Peckskamp indicated that the earlier pick-up time would help eliminate issues with increased roadway traffic and allow his workers to avoid working in the heat of the summer days.  

Mayor Hartfield indicated her support for leaving the pick-up time at 7:00am. 

Councilmember Johnson asked about the status of Clean-up /  Fix-up Week.  Manager Stilwell indicated that he was still working on the specifics of this program for 2013.  Big O would currently pick-up most materials that residents set out throughout the year.  He indicated that he would be bringing staff’s recommendation regarding Clean-up / Fix-up to Council in early 2013. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-48.  Motion carried.  Resolution No. 2012-48 was adopted. 

Resolution No. 2012-49, A Resolution Reversing the Decision of the Board of Zoning and Building Appeals for Remanded Application #2012-34 for a Variance for a Lot Split Submitted by Terra Nova Partners, LLC for Property at 198 Welsh Hills Road, and Adopting Decision Findings and Conclusions of Fact was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-48.  Motion carried.  Resolution No. 2012-49 was adopted. 

Ordinance No. 21-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and a hearing date recommended for December 5, 2012 by Councilmember Lerner.  Second by Councilmember Johnson.

Finance Director Kraner made a presentation to Council regarding the 2013 budget.  A copy of that presentation will be attached to the final draft of these minutes.

Councilmember Johnson asked staff if the maintenance expenses and age of each cruiser could be provided to Council.  He also suggested that the Village might consider adding “hour meters” to each vehicle to track the number of idling hours versus driving hours. 

Councilmember Montgomery requested a copy of the balances of each reserve fund and an equipment summary. 

Manager Stilwell asked Council if they were interested in moving $300,000 from the General Fund back into the Capital Reserve Fund as he had guaranteed Councilmember Johnson he would do, if funds were available at the end of calendar year 2012.  Capital Reserve Funds were used for the street improvement project this past summer.  Councilmember Johnson said that he looked at the transfer of funds as a loan and would like to see the funds transferred back to the Capital Reserve Fund.  Council did not reach a consensus on this issue. 

Councilmember Montgomery indicated that he was not comfortable with the $96,000 projected deficient.  He would prefer for the budget to be balanced.  Councilmember Montgomery requested a range of employee increases and a cost estimate, as this item was not included in the budget.  Manager Stilwell indicated that the AFCSME increase would be one and one half percent was included in the draft budget.  

REVIEW OF MINUTES 

Regularly Scheduled Meeting of October 17, 2012

Councilmember McGowan made a motion to approve the October 17, 2012 minutes.  Second by Vice Mayor Barsky.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was in the process of sending out their annual campaign mailing.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the levy and bond issue were both defeated.  

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner asked if someone would be able to attend the next meeting for her.  Councilmember O’Keefe indicated that she could attend the meeting.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board would be walking the cemetery on Friday, November 9th at 2:00pm to review the current status of stones and the additional work that needed to be completed.

OTHER COUNCIL MATTERS 

Councilmember Montgomery commented that he would like to see the Village remove snow along the Newark-Granville Road pathway especially in front of the Bryn Du Mansion and the Colony/Bryn Du green space.  Councilmember McGowan agreed and indicated that the purchase of the bobcat was made to complete that task.  Council discussed this issue and was unable to come to a consensus as to whether the entire pathway or just the portion in front of Village owned property should be completed.  Council requested a copy of the minutes from the meeting in 2010 where this issue was discussed regarding the purchase of the bobcat.  Manager Stilwell indicated that staff could clear the pathway, but should the Village begin to clear pathways, the issue could escalate with residents wanting the Village to clear additional areas.  

OTHER STAFF MATTERS 

Manager Stilwell reported to Council that the town/gown event hosted by Denison went well and was well attended with forty participants.  The conference dealt with best practices.  Vice Mayor Barsky, who also attended, indicated that she felt Denison saw how differently other community interactions were with police and fire departments. 

Manager Stilwell informed Council that the Village would maintain the employee health insurance program with our existing health care consortium.  After soliciting a number of bids and reviewing all coverage options, the current program was the most financially prudent option for the Village.  Most coverage will stay the same with the exception of the pharmacy coverage, which would change from a fixed rate cost to a percentage.  Staff’s recommendation was to continue with the status quo.  A resolution will be brought before Council for your approval.

ADJOURNMENT (9:31pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes October 17, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 17, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Manager Stilwell and Assistant Law Director King. 

Councilmember Lerner moved to excuse Mayor Hartfield.  Seconded by Councilmember McGowan.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Councilmember Lerner.  Motion carried.    

CITIZENS COMMENTS (7:31pm) 

Vicky Avery, 343 Cedar Street, expressed concern about the lack of snow removal on the Newark-Granville Road pathway.  She wanted to know who was responsible for removing the snow.  Many people continue to utilize the path throughout the winter.  The pathway needed to be cleared so runners, cyclists and walkers do not have to walk in the street.  She indicated that a couple of residents plow portions of the path as good community citizens.  Whether the local residents or businesses were supposed to remove the snow or the Village, she requested that Council make sure that all snow was removed.  Councilmember McGowan asked if the purchase of a bobcat last year had the capabilities to remove pathway snow.  Manager Stilwell indicated that he was not sure if the snow removal attachment was included in that purchase, but he would check and advise Council.  Manager Stilwell was also asked to check on the decision as to why the bobcat was purchased and how it was to be utilized.

 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm. 

PUBLIC HEARING (7:41pm) 

Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway

Manager Stilwell indicated that Readers’ Garden has been a quality tenant for the Village for many years.  The lease was being renewed to accommodate and protect both parties.  A new rental fee was negotiated with Mrs. Geiger.  The portion of the lease agreement that discussed a five-year extension was deleted.  Council was encouraged to approve this ordinance. 

JoAnn Geiger, owner of Readers’ Garden, indicated that she was amiable to the changes and appreciated the working relationship with Village staff.  She questioned why she was required to pay property taxes.  Was this a state law?  Councilmember McGowan indicated that it was required by state law so as not to give private businesses an unfair advantage when renting from a tax-exempt entity.  The cost of property taxes were generally included as part of the base rent for most businesses.

 

OLD BUSINESS 

Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and moved for approval by Councilmember McGowan.  Seconded by Councilmember O’Keefe 

Discussion:

Councilmember O’Keefe commented that if Mrs. Geiger was happy with the lease, she was supportive of the renewal. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 20-2012:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, and Vice Mayor Barsky – yes. Motion carried 6-0.  Ordinance No. 20-2012 was approved. 

NEW BUSINESS

Resolution No. 2012-47, A Resolution to Establish the Time and Place of a Public Hearing for the 2013 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Councilmember McGowan.  Seconded by Councilmember Johnson. 

Discussion:

Councilmember Montgomery asked if Council would receive a copy of the five-year capital improvement and revenue forecast.  Manager Stilwell responded in the affirmative. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-47.  Motion carried.  Resolution No. 2012-47 was adopted. 

Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalks was introduced and a hearing date recommended for November 7, 2012 by Councilmember McGowan.  Seconded by Councilmember Johnson. 

REVIEW OF MINUTES

Special Scheduled Meeting of September 27, 2012

Councilmember McGowan made a motion to approve the September 27, 2012 minutes.  Seconded by Councilmember Johnson.   Motion carried.

Regularly Scheduled Meeting of October 3, 2012

Councilmember Johnson made a motion to approve the October 3, 2012 minutes.  Seconded by Councilmember McGowan.   Motion carried. 

MAYOR' S REPORT – September 

The Mayor's report for the month of September was presented for review.

Councilmember O’Keefe moved to accept the September Mayor’s Report. Seconded by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – September 

The Manager's report for the month of September was presented for review. 

Councilmember O’Keefe questioned how the Village disposed of deer and road kill.  Manager Stilwell indicated that the Village picked up any road kill and disposed of it as long as it was located within the Village’s right-of-way.  

Councilmember Montgomery asked the Village’s policy on water/sewer shut-offs.  Manager Stilwell indicated that he would check and respond back to Council. 

Councilmember McGowan moved to accept the September Manager’s Report.  Seconded by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation was working on procedures for compliance of their investments.  A committee was also being formed to review grant nominations. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was working on promoting the levy issue that was on the ballot for November. 

Planning Commission – (Johnson)

Councilmember Johnson reported that he was unable to attend the meeting.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board was still working on the budget for 2013 and how to finance cemetery repairs into the future. The Township also has a levy on the ballot for the renewal of a cemetery tax for Maple Grove Cemetery, Old Colony Burying Ground and Philipps Cemetery. 

OTHER COUNCIL MATTERS 

Councilmember McGowan expressed concern regarding an increase in skateboarders in the downtown area.  Manager Stilwell indicated that he would have a discussion with the school district to determine if there was an area that the skateboarders could use and also check Village Code to determine existing Code regulations. 

Councilmember Montgomery asked the status of the energy audit / AEP rebate program.  Clerk Prasher advised that the lighting change-out program was complete.  The Village was waiting for the rebates checks for both the energy audit and the installation of energy efficient lighting.  

Councilmember Montgomery also asked if the timing of Village lights had changed on Broadway as it was difficult for pedestrians to make it across streets prior to the light changing.  Councilmember McGowan suggested that the Village might consider installing crosswalk signals at the Broadway-Main and Broadway-Prospect intersections.  Manager Stilwell indicated that he would check with Service Director Hopkins regarding light timing and look into the costs for pedestrian signals. 

Councilmember O’Keefe thanked the Manager for the list of projects that Village staff would be working on during the next several months. 

OTHER STAFF MATTERS 

Manager Stilwell asked Council whether Council would meet on Wednesday, November 21st as that meeting was Thanksgiving eve.  The consensus of Council was to cancel the November 21st meeting. 

Manager Stilwell informed Council that the Town/Gown meeting of seven central Ohio colleges and universities and their applicable community representatives would be meeting on Wednesday, October 27, 2012 from 9:30am to 2:30pm.  This event was being hosted by Denison University.  This event would provide an opportunity to exchange ideas and discuss possible solutions to issues that were common to universities and university municipalities.

ADJOURNMENT (8:18pm) 

Councilmember McGowan made a motion to adjourn.  Seconded by Councilmember Johnson.  Motion carried.

 

                                                           

Council Minutes October 3, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 3, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:36pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, and Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

Councilmember McGowan moved to excuse Vice Mayor Barsky.  Second by Councilmember Johnson.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Councilmember O’Keefe.  Motion carried.    

CITIZENS COMMENTS (7:33pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 

APPEAL HEARING (7:34pm) 

Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for property located at 198 Welsh Hills Road. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe and Mayor Hartfield. 

Councilmember McGowan recused himself from the proceedings. 

Please note an official transcript of the October 3, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.  

Councilmember O’Keefe moved to remove the appeal for remanded Application       #2012-34 from the table.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to remove the appeal for remanded Application  #2012-34 from the table: Councilmembers Lerner - yes, Montgomery - yes, O’Keefe - yes, Johnson – yes and Mayor Hartfield - yes.  Motion passed 5-0.  

Councilmember Lerner moved to reverse the decision of the Board of Zoning and Building Appeal for remanded Application #2012-34.  Second by Councilmember Montgomery.  

Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - yes, O’Keefe - no, Johnson – no, Lerner – yes and Mayor Hartfield - yes.  Motion passed 3-2.  

Mayor Hartfield announced that the Board of Zoning and Building Appeal decision to approve remanded Application #2012-34 has been reversed.  

Mayor Hartfield called the regular meeting of Council back to order at 8:20pm. 

Councilmember McGowan returned to the meeting. 

OLD BUSINESS 

There was no old business. 

NEW BUSINESS

Resolution No. 2012-44, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-44.  Motion carried.  Resolution No. 2012-44 was adopted. 

Resolution No. 2012-45, A Resolution in Support of an Increase in Financial Support for the Planned Construction of a new State Route 16 and Cherry Valley Interchange was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Councilmember McGowan asked how much additional financing the Village would be responsible to contribute.  Manager Stilwell indicated that the Village was being asked to contribute an additional $210,000, for a total of $250,000.  Councilmember McGowan asked if this additional contribution would cause the project to be completed sooner.  Manager Stilwell indicated that all participants were being asked to take on a greater financial burden to demonstrate to the state and federal entities that this project was important to all local communities, thus making the project more attractive for approval. 

Councilmember Montgomery asked what the disadvantage would be if the Village would not agree to the increased funding.  Planner Terry indicated that the intersection would continue to fail with rush hour back-ups going for two to three miles.  The Ohio Department of Transportation could also close the Cherry Valley Road cross traffic by installing culs-de-sac south and north of State Route 16.  

Councilmember Johnson asked if Newark had agreed to the increased funding.  Manager Stilwell indicated that Newark intended to support the increase, but had not yet done so.  Manager Stilwell had spoken with Mayor Hall, who indicated Newark’s support. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-45.  Motion carried.  Resolution No. 2012-45 was adopted. 

Resolution No. 2012-46, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program, and Execute Contracts as Required was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-46.  Motion carried.  Resolution No. 2012-46 was adopted. 

Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and a hearing date recommended for October 17, 2012 by Councilmember Lerner.  Second by Councilmember O’Keefe

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2012 for the October 17, 2012 Council meeting. 

Councilmember McGowan indicated that he had some concerns regarding the changes to the lease.  He asked if staff was aware of any other businesses or non-profits that may have tenants that pay the property tax for their tenant.  He would prefer that the Village not provide any financial relief by paying the property taxes.  He would prefer that the tenant pay the property tax and the Village reduce the tenant’s rent.  Councilmember McGowan also questioned whether staff had reviewed any financial documents that showed a financial hardship.  He was not in support of the Village paying the property taxes for a local business.

Councilmember O’Keefe asked if it was typical of government entities to grant tax relief and asked why relief would be granted.  Manager Stilwell indicated that it was possible for government entities to grant tax relief, but that relief was generally for new businesses or to encourage job creation. 

Councilmember Montgomery asked if Readers’ Garden would reimburse the Village the $2,400 for the property tax. He indicated that he was in support of helping businesses stay in the community.  Manager Stilwell indicated that he was recommending that the Village pay the property taxes and increase the rent by half the property tax rate.  Councilmember Montgomery also indicated that the expiration date of the agreement was December 31, 2015, not December 31, 2014. 

Councilmember Johnson commented that he was not in support of subsidizing the property tax. 

Councilmember McGowan suggested that Readers’ Garden be responsible for paying all of the property tax and reduce rent to $950.   Council indicated their consensus with this suggestion. 

Councilmember McGowan asked if the Village had other individuals or business that did not pay rent for use of Village property.  Manager Stilwell indicated that a local farmer bails hay on the water field and no funds were exchanged.  The Granville Recreation District did not pay rent for use of Village Hall offices; however, the GRD would be handling mowing services in 2013 in exchange for use of Village Hall.  Manager Stilwell indicated that he would be bringing a formal lease between the Village and the GRD to Council in the near future. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 19, 2012

Councilmember O’Keefe made a motion to approve the September 19, 2012 minutes.  Second by Councilmember Montgomery.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Education Foundation was developing an upcoming fundraising campaign.

Granville Foundation – (Montgomery)

No report.

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD had placed an operating levy and bond issue on the November ballot for a community pool to be located off South Galway Drive, just north of Wendy’s.

Planning Commission – (Johnson)

Councilmember Johnson reported that the Commission reviewed two applications, a new generator for Village Hall and an addition to a home on North Prospect Street. Both applications were approved and no variances were involved. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Employee Health Insurance

Manager Stilwell advised Council that Finance Director Kraner completed extensive research into possible health benefit alternatives, per Council’s request.  Council was provided with the results of that research.  Staff recommended that employee benefits remain with the current consortium as it was the best financial option.  

Councilmember McGowan questioned why employees would be paying less for prescriptions this next year.  Why would the base rate for prescriptions decrease instead of staying the same?   Finance Director Kraner indicated that the consortium changed the prescription coverage provider.  The new provider would charge a percentage of the cost of the prescriptions instead of a flat rate.  Some employees would see a decrease in cost for some medications and an increase in cost of others.   Manager Stilwell commented that employees would have a greater risk in 2013 than in 2012 in regard to prescription costs. 

Councilmember Johnson asked if the consortium offered other coverage programs.  Finance Director Kraner indicated that the consortium has four employee health benefit plans with three of the plans being high deductible HSAs (Health Savings Accounts).  Councilmember Johnson also asked if moving to an HSA would save the Village money.  Manager Stilwell responded in the affirmative.  Finance Director added that those figures were not yet available. 

Councilmember Montgomery asked how the HSAs would work for employees.  Finance Director Kraner indicated that the details of how the plans would work for Village employees was still being completed, but an HSA plan would be available as an option for employees in 2013.  Manager Stilwell added that HSA plans required an educational process for employees. 

Snow Removal

Councilmember McGowan commented that Council needed to make changes to the existing snow removal code as it was impossible for residents who worked during the day to remove snow within the existing four hour timeframe.  He also hoped that capable individuals in the community would help others remove snow in the community who might not be able to shovel snow any longer.  

Council indicated their support for moving forward with the changes to the snow removal portion of the code. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that he had provided Council with a letter from Bryn Du Executive Director Cramer requesting the annual $50,000 payment to Bryn Du for capital improvements.  Those capital improvements were outlined in Executive Director Cramer’s request.  

Councilmember Lerner asked if the Village could discourage “soap box” speech on Village streets.  Manager Stilwell indicated that the Village could not regulate free speech.  Councilmember McGowan commented that individuals were permitted to speak as long as they did not impede or obstruct the flow of traffic, either vehicular or pedestrian. 

Councilmember O’Keefe indicated that she had been approached by a resident who wanted to see “Children at Play” signs installed on Thresher Drive.  Manager Stilwell asked Councilmember O’Keefe to have the resident contact him to further discuss the issue. 

ADJOURNMENT (9:14pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                               

Council Minutes September 27, 2012 Special Meeting

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MINUTES

September 27, 2012

 

CALL TO ORDER (by Mayor Hartfield at 6:10pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell, BZBA members Burge, Gill, Kemper, Manno, Smith and Planning Commission members Burriss, Hoyt, Mitchell and Ryan. 

Vice Mayor Barsky moved to excuse Councilmember Lerner and O’Keefe.  Second by Councilmember Johnson.  Motion passed. 

Mr. Burriss moved to excuse Planning Commission member Mr. Hawk, Second by Ms. Hoyt.  Motion passed. 

NEW BUSINESS 

Manager Stilwell welcomed everyone to the work session.  He indicated that no decisions would be made during this work session.  Introductions of all participants was made 

Manager Stilwell indicated that the purposed of this work session was to identify better ways to serve the community by beginning a process to clarify the Village Code and made it a document that was clear, concise and reflection of the community.  The members would look at what things were currently working, what things were challenging and how to move forward.  He also provided that group with information regarding the historic growth data of the community. 

Items that work well

  • Staff well prepared and provide well prepared packet materials
  • Applicants well prepared by staff and seem to understand process
  • Posting of yard signs
  • Board/Commission working well a group, productive and attending meetings
  • Consistency in staff reports
  • Basic controls are necessary
  • Provide an opportunity/forum for residents to be heard
  • Board/Commission members prepared and professional
  • Code available online
  • Information provided to Board/Commission/Council members early
  • Email notifications of meeting times and agendas

Items that need improvement

  • Staff reports need recommendations
  • Pros and cons of an application/issue
  • Over regulation of trivial applications that are sent to Board/Commission
  • Follow-up to insure compliance
  • Better definition of oversight responsibilities
  • Improved training opportunities
  • Publicize website information
  • Complicated, confusing and inconsistent processes
  • Review and update zoning map
  • Develop a clear understanding/agreement as to into of zoning code including the variance process, property rights, neighbor support and dependence on services
  • Update sign code
  • Clear expectations between Board/Commission and Council
  • Coordinate multi-board review process 

Issues involving variance applications

  • Recognize the difference in approving variances for new projects versus replacement
  • Rules are in place for a reason – limit number of variances
  • Too many trivial issues
  • Clarify text intent and spirit
  • Criteria clarification
  • Streamline process
  • Location versus use
  • Quantify BZBA variances and history of actions 

Manager Stilwell asked the participants if changes should be made to the zoning code.  The group suggested that a good first step would be to address and make changes to the issues discussed this evening and continue to simplify and clarify the zoning code and the zoning process. 

Planner Terry addressed the group.  She provided several hand-outs including an analysis of the number of zoning applications submitted to a number of surrounding communities and an outline of the zoning code sections that staff intends to update through 2013.  

Manager Stilwell indicated that staff would begin to move this process forward and encouraged all participants to contact Village staff with any suggestions, concerns or questions. 

Mayor Hartfield commented that this meeting resulted in a good exchange of ideas in an open process.  She felt this meeting would move the process forward and continue to open the lines of communication.  She appreciated everyone’s hard work and thanked everyone for attending. 

ADJOURNMENT (8:03pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried. 

Council Minutes September 19, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 19, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky and Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember O’Keefe moved to approve the agenda as presented.  Seconded by Councilmember Lerner.  Motion carried.    

CITIZENS COMMENTS (7:36pm) 

Mayor Hartfield read a proclamation recognizing the Granville Studio of Visual Arts for the efforts of local artist Paul Hamilton and twenty local children in the production and installation of a mural representing Granville on the side of Abe’s Body Shop.  Council thanked the children in attendance for their outstanding work.

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

APPEAL HEARING (7:39pm) 

Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for property located at 198 Welsh Hills Road. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky and Mayor Hartfield. 

Please note an official transcript of the September 19, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.  

Councilmember O’Keefe moved to remove the appeal for remanded Application #2012-34 from the table.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote to remove the appeal for remanded Application #2012-34 from the table: Councilmembers Lerner - yes, Montgomery - yes, O’Keefe - yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield - yes.  Motion passed 6-0.  

After Council was advised that there had been conversations between Terra Nova, appellant Hiler and the Vaughns regarding a resolution to the appeal, Council suggested tabling the hearing until October 3, 2012 to allow for a possible resolution.    

Vice Mayor Barsky moved to table the appeal hearing for remanded Application #2012-34 until October 3, 2012.  Second by Councilmember O’Keefe.  

Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - yes, O’Keefe - yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – no and Mayor Hartfield - yes.  Motion passed 5-1.  

Mayor Hartfield announced that the motion to table remanded Application #2012-34 passed.  The appeal hearing for remanded Application #2012-34 was tabled until the October 3, 2012 meeting. 

Mayor Hartfield called the regular meeting of Council back to order at 8:00pm. 

OLD BUSINESS 

There was no old business. 

NEW BUSINESS

Resolution No. 2012-43, A Resolution Authorizing the Village of Granville to Prepare ad Submit a Multi-Jurisdictional Application, on Behalf of the Village of Granville, City of Newark, and City of Heath, for Roadway Resurfacing Projects in Order to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s), and to Execute Contracts as Required was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Vice Mayor Barsky indicated that it was nice to see cooperation among the three municipalities.  Manager Stilwell indicated that much of the effort had been collaborative.  The City of Newark was responsible for putting together the specifications of the project.  Planner Terry was responsible for putting together the actual grant.

Mayor Hartfield called for a vote to approve Resolution No. 2012-43.  Motion carried.  Resolution No. 2012-43 was adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of September 5, 2012

Councilmember O’Keefe made a motion to approve the September 5, 2012 minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR' S REPORT – August 

The Mayor's report for the month of August was presented for review. 

Vice Mayor Barsky moved to accept the August Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – August 

The Manager's report for the month of August was presented for review. 

Vice Mayor Barsky moved to accept the August Manager’s Report. Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation met on September 18th.   A presentation was made by Park National Bank regarding the Foundation’s portfolio performance.  The Finance Committee would begin looking at the budget process for 2013. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Commission reviewed six applications.  There was a variance approved for 110 East Elm Street for signage.  The building has tree entrances and the Commission felt approval for a small increase for the whole building was appropriate.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that many plantings were removed from the east side of Opera House Park.  The project was currently on hold at St. Luke’s Church was experiencing some water leakage into their basement and may need to dig around the foundation or trench to remove water away from the building.  The Tree & Landscape Commission was in the process of putting bid specifications together to replace the plantings in the Park.  Service Director Hopkins and Chair Hostetter travelled the Village reviewing the state of Village trees to decide which trees may need to be removed and where new trees could be planted.  It has been determined that nine trees on Shawn Court were infested with the Emerald Ash Borer and would need to be removed.  The Commission was also in the process of reviewing whether a large Pin Oak in the three hundred block of East Elm Street needed to be removed.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board was continuing to meet to determine future ways to fund the grave stone restoration project.  The option of grant funding was being researched.  The Board was looking to develop a long-term plan to continue the restoration process as well as maintain the stones already restored. 

OTHER COUNCIL MATTERS 

Village staff met with the Ohio Department of Transportation District 5, Licking County Area Transportation Study, and City of Newark in July to discuss the Technical Review Advisory Committee (TRAC) application, which was submitted for federal funding in August of 2012.  During that discussion, ODOT and LCATS attempted to brainstorm solutions for increasing the likelihood of funding the Cherry Valley interchange.  In order to make the project more attractive, several of the partners have added more money to the project to reduce the overall request to TRAC by increasing the local match and reducing the federal funding request.  ODOT will move an additional $9.5 million toward the project.  LCATS will add just over $1 million to the existing $1.73 million.  ODOT and LCATS have asked for additional funding commitments from the local governments.  The City of Newark was asked for $500,000, which was $394,615 than previously requested.  The Village of Granville was being asked to contribute an additional $204,685 above the originally request $45,315 for a total contribution of $250,000.  The Village of Granville and the City of Newark would be eligible to apply of OPWC funding in the amount of $307,175 to reduce the joint contribution.  It was noted that the Cherry Valley Interchange project was the only application submitted to TRAC by ODOT District 5.   In previous years, the District had submitted applications for the I-70/SR 79 flooding project and for an I-70 widening project.  Funds would not need to be encumbered until several years later; however, there would need to be a written commitment from the Village for the funding process.  Staff recommends that this funds be committed as this project would be beneficial to the overall community as it would connect the Village’s Newark-Granville Road pathway to the TJ Evans trail south of State Route 16.  ODOT has asked the Village to provide a written letter no later than the middle of October 2012 outlining any local match commitments.

Councilmember Montgomery asked if this projected cost included that upgraded lights and railing the Village originally requested.  Planner Terry responded in the affirmative.  

Vice Mayor Barsky asked when the funding would be needed by ODOT.  Planner Terry indicated that funding would not need to be encumbered for several years.  Funds could be set aside each year toward this project. 

Councilmember Johnson asked if the project bids came in higher or lower would all entities share those cost changes.  Manager Stilwell indicated that the Village’s cost would be no more than $250,000 as the State requested a set amount, not a percentage.  Planner Terry indicated that there would be other sources of revenue that the Village could request if project costs escalated.  Planner Terry added that the design work for this project was already complete with funds accessed in previous years.  The parties involved were trying to show the importance of this project to the local community in order to gain funding. 

Manager Stilwell commented that the Village’s original funding portion was $36,000.  The new funding application would require that the Village contribute $250,000.  The Village must send a letter to ODOT supporting this new, increased funding amount.  Staff anticipated having funds available from several sources to cover this amount. 

Councilmember O’Keefe commented that she would prefer to see a roundabout as the new interchange and Newark-Granville Road intersection instead of a signalized intersection.  Council determined that if there were further discussion of this issue, it would be at a later meeting.  

Manager Stilwell indicated that he would put together a letter to the Ohio Department of Transportation for Council’s review and approval at their next meeting. 

Vice Mayor Barsky encouraged Councilmembers to attend the Ohio Municipal League’s Annual Conference as there were many available seminar programs available to Councilmembers.  

Councilmember O’Keefe questioned if Mr. Figler intended to bring his museum from California to Granville.  Manager Stilwell indicated that Mr. Figler had purchased a house in the Village and was looking to move his museum, currently in Poway, California, to a location within the Village.  His wife was a descendant from early Granville settlers. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that he was putting together job description and hiring information for a new Law Director to replace Mike Crites.  Law Director Crites has been Law Director for twelve years and provided valuable service to the Village.  Manager Stilwell indicated that he provided Council with his proposed hiring timeframe, job description and job advertisement.  He intends to have a new Law Director in place by January 1, 2013. 

 

Councilmember O’Keefe asked if the new Law Director would require more or less of a time commitment.  Manager Stilwell indicated that he was unable to estimate that expected workload.  In hiring a new Law Director, he was looking for some to provide guidance to the Village and be more preemptive in their approach instead of a hired gun.  Councilmember Johnson asked if this position would be part-time.  Manager Stilwell indicated that he was leaving that option open.  He was focusing on looking for someone in the Licking County area who could provide continuity for the Village over someone from Columbus. 

Manager Stilwell advised Council that it was staff’s recommendation to proceed forward with extending the refuse pick-up contract with Big O Refuse.  A resolution would be brought before Council for their approval. 

Manager Stilwell reminded Council of the joint meeting with Council, the BZBA and Planning Commission on September 27th from 6:00 to 8:00pm.  This meeting would be an opportunity to improve communication between the three entities. 

The Bryn Du Art show would be opening on Tuesday, September 25th at 5:30pm.  

ADJOURNMENT (8:45pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Lerner.  Motion carried. 

Council Minutes September 5, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 5, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:35pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe and Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

Councilmember Lerner moved to excuse Councilmember McGowan and Vice Mayor Barsky.  Second by Councilmember O’Keefe.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember O’Keefe moved to approve the agenda as presented.  Seconded by Councilmember Johnson.  Motion carried.    

CITIZENS COMMENTS (7:36pm) 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

Manager Stilwell introduced the new Utilities Director Joseph Taylor to Village Council.  Mr. Taylor is currently the Water and Wastewater Superintendent for the Village of Baltimore. He is a licensed Class 3 water and Class 3 wastewater operator.  His employment will begin on Monday, September 10, 2012.   Joe will be replacing former Wastewater Superintendent Erik Holmquist, who retired earlier this year, as well as overseeing the water department in this new position.  Village Council welcomed Mr. Taylor to the Village.  Mr. Taylor thanked Council for this opportunity and hoped to continue his seventeen year career here with the Village of Granville 

APPEAL HEARING  (7:40pm) 

Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for a property located at 198 Welsh Hills Road. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe and Mayor Hartfield. 

Please note an official transcript of the September 5, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.  

Councilmember O’Keefe moved to affirm the decision of the Board of Zoning and Building Appeals for remanded Application # 2012-34.  Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote to affirm the decision of the Board of Zoning and Building Appeals regarding remanded Application #2012-34: Councilmembers Lerner - no, Montgomery - no, O’Keefe - yes, Johnson – yes and Mayor Hartfield - no.  Motion failed 2-3.  Mayor Hartfield announced that the motion to affirm the decision of the Board of Zoning and Building Appeals for remanded Application #2012-34 failed.  

Councilmember Johnson moved to table the appeal hearing for remanded Application #2012-34 until September 19, 2012.  Second by Councilmember O’Keefe.  

Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - no, O’Keefe - yes, Johnson – yes, Lerner - no and Mayor Hartfield - no.  Motion failed 2-3.  Mayor Hartfield announced that the motion to table remanded Application #2012-34 failed.  

Mayor Hartfield called the question. 

Mayor Hartfield moved to table the appeal hearing for remanded Application #2012-34 until September 19, 2012.  Second by Councilmember O’Keefe.  

Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers O’Keefe - yes, Johnson – yes, Lerner – no, Montgomery - no and Mayor Hartfield - yes.  Motion passed 3-2.  Mayor Hartfield announced that the motion to table remanded Application #2012-34 past and the hearing would be continued until the September 19, 2012 Council meeting.  

Mayor Hartfield called the regular meeting of Council back to order at 9:28 pm. 

PUBLIC HEARING 

Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 19-2012 at 9:39pm. 

OLD BUSINESS 

Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 19-2012:  Councilmembers Johnson - yes, Lerner – yes, Montgomery - yes, O’Keefe – yes and Mayor Hartfield - yes.  Motion carried 5-0.  Ordinance No. 19-2012 was approved 

NEW BUSINESS

Resolution No. 2012-41, A Resolution to Authorize the Village Manager to Advertise for Bids for the Purchase of Water Treatment Chemicals was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-41.  Motion carried.  Resolution No. 2012-41 was adopted. 

Resolution No. 2012-42, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Discussion: 

Councilmember O’Keefe asked the revenue source of these funds.  Manager Stilwell indicated that these funds were property tax revenues. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-42.  Motion carried.  Resolution No. 2012-42 adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 15, 2012

Councilmember Johnson made a motion to approve the August 15, 2012 minute.  Second by Councilmember O’Keefe.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation met on August 21st and elected new board members.  There was a presentation regarding contracting with a company to set up correct bulk mailing standards with their current database.  The Coalition of Housing also spoke to advise the Foundation how their funding was spent.  During the upcoming September 11th meeting, the Foundation will review investment results. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Commission reviewed eleven applications.  Two applications were for variances for the building at the northeast corner of Cherry Valley Road and State Route 16 for signage.  One sign exceeded the overall limits by 1.5 feet.  A second sign needed a variance to permit a second freestanding sign and for all of its square footage.  Both were approved.  Councilmember Johnson indicated that the only other issue involved the installation of the labyrinth on Denison’s campus.  Several neighbors expressed concerns that there would be issues with late night student gatherings, deer and possible water run-off.  The application was approved.  Councilmember O’Keefe mentioned that signage for the Cherry Valley Road location always seemed to need a variance.  She indicated that she would like to see issues such as that application discussed at the joint zoning/Council meeting.  Manager Stilwell indicated that this issue may be more specific than the meeting intended to review.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that staff developed language for a new smoking ban on Village owned property.  Council requested that the review of this ordinance be moved to another meeting.  Manager Stilwell asked Council if there was sufficient interest in pursuing this legislation. 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that Granville Township Trustees approved the Comprehensive Plan with three very minor changes.  He recommended that Council not readopt the Plan to accommodate these changes as the changes would not be modifying essential issues. 

Manager Stilwell indicated that the proposed pedestrian walkway between St. Luke’s Episcopal Church and the Granville Historical Society would be delayed until spring 2013 to accommodate the needed repairs to St. Luke’s.  Council indicated their support for delaying the project. 

Manager Stilwell asked for help from Council to work the booth at the Experience Granville event scheduled for Sunday, September 16th.    

The joint meeting of Village Council, the BZBA and GPC will be Thursday, September 27th in Council Chambers from 6-8pm.  Manager Stilwell and Planner Terry will be putting the meeting together and leading the meeting.  

Manager Stilwell indicated that a report from Chief Mason regarding the stop bar on the southbound lane of North Pearl Street at East Broadway. The actual stop bar will be moved toward the intersection by an additional car length and signage will be added.  The stop bar was designed to allow school buses and truck traffic sufficient, safe room to maneuver the turn.  Superintendent Brown has indicated his support for the redesign as it provides room for buses to more safely make turns.  

Manager Stilwell announced that Law Director Crites was resigning effective December 31, 2012 after twelve years of service.  Manager Stilwell indicated that he was putting together a search process and would share that information with Council when complete. 

ADJOURNMENT (10:00pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes August 15, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 15, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and
Assistant Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Johnson.  Motion passed. 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:32pm) 

Jim Prentice, 211 Wicklow Drive, questioned Council regarding the location and type of signage that would be used for the United States Bike Route through our area, if legislation was passed.  He asked if the signage would be uniform.  Manager Stilwell indicated that the State of Ohio requested the Village’s cooperation in passing legislation in support of a national bike route system.  The specifics of the program, or when funding for the program would be available, had not been determined, but appropriate signage was anticipated. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

OLD BUSINESS 

Mayor Hartfield commented that the Appeal Hearing, regarding Application #2012-132 for property at 198 Welsh Hills Road originally scheduled for this meeting, was rescheduled for September 5, 2012. 

NEW BUSINESS

Resolution No. 2012-39, A Resolution to Make Appointments to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky indicated that the resolution appointed Andrew Montz and Douglas Polack to the Tree Trimming Committee.  Mayor Hartfield recognized Mr. Montz and Mr. Polack and thanked them for their willingness to serve. 

Councilmember O’Keefe hoped the Committee would look at the real cost to bury electric lines versus the costs to repair lines including the costs of lost wages from loss of electric service. 

Councilmember Montgomery commented on the issue of street tree symmetry without buried power lines, when one side of the street has tall mature trees and the other side has short trees beneath the power lines. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-39.  Motion passed.  Resolution No. 2012-39 was adopted. 

Resolution No. 2012-40, A Resolution of Support for the Development of a United States Bike Route was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Montgomery questioned if there was an expectation of increased riders crossing the South Main Street bike intersection and if the Village would need to make any modifications to the intersection.  Manager Stilwell indicated that the designation of the existing bike path as a United States route should not markedly increase trail traffic. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-40.  Motion passed.  Resolution No. 2012-40 was adopted. 

Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for September 5, 2012 by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 19-2012 for the September 5, 2012 Council meeting. 

Manager Stilwell indicated that this budget amendment ordinance would cover the cost to replace the Village Office generator damaged by the storm, pave the parking lot behind St. Luke’s Church, purchase new finance software, purchase a speed trailer and cover overruns in the budget due to storm damage or overtime caused by the storm. 

Councilmember Johnson asked if the $21,000 allocated would cover the costs for the pedestrian walkway project along with the previously allotted funds.  Manager Stilwell responded in the affirmative.  

Councilmember Johnson also asked if the ten percent pay increase for the Acting Wastewater Superintendent would be removed with the hiring of the new Utilities Director.  Manager Stilwell responded in the affirmative. 

Councilmember Montgomery asked staff to determine how much of former Superintendent’s Holmquist’s salary would cover the increase in the Acting Superintendent’s salary as it related to the $10,000 budget adjustment.  Manager Stilwell indicated that he would provide Council with that information. 

Councilmember Montgomery also asked if any of the damage from the storm could be covered by insurance.  Manager Stilwell indicated that it could be covered; however, the Village intended to wait and determine if FEMA provided any reimbursement so as not to file a claim and possibly cause an increase in premium.  

Vice Mayor Barsky asked if the Village had received approval from FEMA yet.  Manager Stilwell indicated that the information was just recently submitted to the State and Licking County was awaiting a declaration as a disaster area. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 1, 2012

Vice Mayor Barsky made a motion to approve the August 1, 2012 minutes as amended.  Second by Councilmember Lerner.   Motion carried. 

MAYOR' S REPORT – July 

The Mayor's report for the month of July was presented for review.

Vice Mayor Barsky moved to accept the July Mayor’s Report. Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – July 

The Manager's report for the month of July was presented for review. 

Councilmember Montgomery asked the expiration date of the Alexandria water contract.  He also asked if the Village was aware of information regarding Alexandria’s interest in finding another water provider.  Manager Stilwell indicated that he could not remember when the Alexandria contract expired, but he would check and advise. 

Councilmember O’Keefe moved to accept the July Manager’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the next meeting was scheduled for August 21st

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the meeting was cancelled due to no quorum.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Village had tied with another community in receiving the designation as having the largest Pin Oak tree in the state.  Plans to renovate Opera House Park were under review.  Once the plans were finalized, the Commission would send the plans out for bid.  The Commission was also considering removing the Maple trees in front of CVS.  Options were being considered including testing the soil and checking with CVS employees regarding the methods they use to de-ice the sidewalk during the winter.  The Commission also held an appeal hearing regarding a homeowner request to remove a Norway spruce from 205 South Pearl Street.  The Commission voted three to one against removing the tree.  Manager Stilwell indicated that he met with the homeowner following the hearing and advised them that he would not countermand the Commission’s recommendation.  He would contact the homeowners with the final outcome once Village staff received the formal recommendation from the Tree & Landscape Commission. 

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that information reported in the newspaper was regarding decisions made by the Board was incorrect.  The Board had made no recommendations or requests regarding funding for the cemetery, not was the Board proposing a tax levy.  

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that staff would like to recommend a joint meeting between Village Council, the Board of Zoning and Building Appeals and the Planning Commission for an idea and data exchange.  As there had been a disconnect regarding the administration of the Code, adjudication and advisory issues regarding the Board and Commission, staff was suggesting that a meeting be set to discuss these issues.  Possible meeting times proposed were Tuesday, September 25th, Wednesday, September 26th and Thursday, September 27th for a couple of hours.  Council should contact staff with interest and availability. 

Councilmember Lerner asked if Denison University had sought approval for the installation of the labyrinth.  Manager Stilwell indicated that no applications or permits were submitted as of this date. 

Councilmember Montgomery asked the progress on the American Electric Power rebate project.  Manager Stilwell indicated that the Village had until August 31st to submit applications for the rebate program.  Clerk Prasher was working with Plug Smart and Weekley Electric on completing the project and applying for the rebates. 

Councilmember Lerner asked the effectiveness of the new location of the stop line on North Pearl Street and East Broadway.  Were there any other possible solutions considered?  Manager Stilwell indicated that staff would be discussing this issue to determine the effectiveness of the stop line placement and if any modifications or adjustments would be necessary.  He indicated that he would report back to Council with the outcome.

 ADJOURNMENT (8:26PM) 

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes August 1, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 1, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and
Law Director Crites. 

Councilmember Lerner moved to excuse Councilmembers Johnson and O’Keefe.  Second by Vice Mayor Barsky.  Motion passed. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:33pm) 

Robin Feil, 575 West Broadway, requested that Council reconsider allowing residents to purchase auxiliary/deduct water meters.  She was upset that she was paying for sewer services that she did not use.  She felt those charges were unfair and unjustified.  

Mayor Hartfield explained that the Village considered this issue just last year and determined that at this time the Village would not be able to offer that service.  Council decided against permitting auxiliary/deduct meters for environmental reasons and cost issues relative to both the water and sewer funds. 

Councilmember McGowan indicated that he had been supportive of permitting additional meters and would be willing to reconsider the issue again.  Councilmember Montgomery also expressed his support for paying for only services used.  

Vice Mayor Barsky indicated that residents were charged for other governmental functions that not everyone utilized such as the school system.

Jerry Martin, 2276 Hankinson Road, thanked Council for permitting the Porsche to Ohio event as it brought a lot of people to town.  He indicated that daytime business was increased, but evening business was slower.  Mr. Martin was supportive of the event returning to Granville.  The event also exposed Granville to people who indicated an interest in returning to the Village at a later date. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:47pm. 

PUBLIC HEARING

Ordinance No. 13-2012, An Ordinance to Amend Ordinance No. 15-2005 Authorizing the Village Manager to Execute a Lease Agreement with Brews and Blues Holding LLC for Unoccupied Air Space Above the Porch at 116 East Broadway 

Manager Stilwell indicated that the only amendments to both Ordinance Nos. 13-2012 and 14-2012 would be the removal of the current compensation portion of each lease.  All other aspects of the lease would remain the same.  

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 13-2012. 

Ordinance No. 14-2012, An Ordinance to Amend Ordinance No. 16-2005 Authorizing the Village Manager to Execute a Lease Agreement with Brews and Blues Holding LLC for a Stairway Located on Village Property at 116 East Broadway 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 14-2012. 

Ordinance No. 15-2012, An Ordinance to Amend Section 529.07 of the Codified Ordinances of Granville 

Manager Stilwell indicated that Village staff became aware of the fact that current Village ordinances prohibited alcohol use on public property, which included the Bryn Du Mansion property.  This ordinance would amend the Code to allow the Village Manager to authorize alcohol use on Village owned property.  Council was provided a copy of a policy outlining how the Village Manager would make those approvals and that approval for alcohol consumption would only be permitted on the Bryn Du property.  No other Village owned property would be authorized for alcohol consumption.  

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 15-2012. 

Ordinance No. 16-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to Owens Corning Sales, LLC 

Manager Stilwell indicated that this lease would reconfirm the previous contract with Owens Corning.  The rate would remain the same at 1.3 of the residential rate.  Owens Corning has approved this contract. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 16-2012. 

Ordinance No. 17-2012, An Ordinance to Amend Sections 1171.03 and 1189.13 of the Codified Ordinances of the Village of Granville, Ohio 

Planner Terry advised Council that this ordinance was part of an ongoing code modification process meant to streamline the zoning code and eliminate inconsistencies.  This ordinance was dealing with discrepancies in the Planned Unit Development (PUD) district. The proposed modifications included: 

1)   Section 1171.03, Development and Design Guidelines:  Under this section, modifications would be as follows: 

a)      To remove the required frontage to a public right-of-way. When Staff reviewed this number specifically, there were no lots within the existing PUD developments that had 350 feet of frontage, they all varied.  Approval would typically be determined by the Planning Commission during the review of the development plan. Directly under this section, the asterisk stated "Minimum lot area requirements shall be determined by the Planning Commission upon conditions of the proposed development of the land and the requirements, established herein for each development."  Item (1) of this section also stated "There must be sufficient lot area and width to meet all parking and yard requirements." 

b)      To remove the maximum height required in the Planned Commercial District (PCD).  The Planned Commercial District (PCD) was overlaid with the Suburban Business District (SBD) requirements. "See (b)(3) below" refers to the following:

         (b)    Additional Development Standards Relevant to PCD.

(3)    Building style and design shall be as set forth in the Building Style, Building Massing, Roof, Windows, Materials and Colors provisions of Section 1175.03 (a) of the Zoning Code (building requirements for the Suburban Business District).  In the SBD requirements, it stated "Office buildings shall be a minimum of 1.5 stories and a maximum of 2 stories.  All other buildings shall be a minimum of 2 stories in appearance and a maximum of 2.5 stories."  Most office buildings had a floor to height ratio of at least 12 feet x 2.5 stories = 30 feet.   Also, the SBD section stated that "Roofs shall have a minimum pitch of 8/12."  If you add that to the 30 foot height requirement, it would be in excess of the 25 foot maximum height requirement.  Staff felt it was more appropriate to remove a maximum height and allow the Planning Commission discretion for the total height based on the above factors, as currently determined in the SBD. 

c)      To add a required setback for parking areas and accessory buildings

1.   Parking Areas/Driveways:  Currently, there were no setback requirements for parking/driveway areas in this District.  The Suburban Residential Districts had a parking setback, while the PUD district tended to have larger lot sizes.  Staff felt it was appropriate to add the same setback requirements from the SRD Districts within the PUD District as well.

2.   Accessory buildings:  Currently, if an applicant had an accessory structure, it was required to be setback the same distance as the principal structure from the rear property line.  In this district, the setback required would be fifty (50') feet total.  In the Suburban Residential District, which again had smaller lot sizes typically, there was a lesser setback requirement for accessory structures than for principal structures. Staff felt it was appropriate to add the same setback requirements from the SRD Districts to the PUD District as well. 

d)      To modify the language regarding density.  The current language in the code was conflicting.  There were two references to density which contradicted each other.  In an effort to again streamline and clean up the Code, Staff proposed modifying this section.  Upon review by the Planning Commission, a recommendation was made that the Code should be broken down into two sections relative to maximum density - one related to single family residential and one related to two-family and multi-family.  

2)     Section 1189,13, General Permit Procedures:  Under this section, staff proposed a modification to make the language consistent with other code sections related to mailings. 

Manager Stilwell advised Council that Planner Terry contacted the affected residents in this area twice to keep them advised of the changes being recommended. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 17-2012. 

Ordinance No. 18-2012, An Ordinance Assuming Maintenance Responsibility for the Full Width of Weaver Road and Columbus Road upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville and Licking County 

Manager Stilwell indicated that this ordinance was necessary in order to process a Type I annexation request.  It outlines the responsibilities regarding the maintenance of roadways with the exception of the Cherry Street Bridge, which would remain under the auspices of Licking County.  An agreement confirming this arrangement with Licking County was being developed and would be presented to Council. 

Jackson Hale, attorney from Smith & Hale, indicated to Council that this legislation was the last piece needed prior to filing for annexation.  He thanked Council for their assistance in moving this annexation process forward.  

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 18-2012 at 7:59pm. 

OLD BUSINESS 

Ordinance No. 13-2012, An Ordinance to Amend Ordinance No. 15-2005 Authorizing the Village Manager to Execute a Lease Agreement with Brews and Blues Holding LLC for Unoccupied Air Space Above the Porch at 116 East Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Councilmember McGowan highlighted that on page two, Section 6, of the original agreement, the balcony area was to be used as a dining area only and that no patrons would be permitted to use the area after 10:00pm.  Also in Section 11.2 on page five, the owners could lose this permit if they were found to be in violation of liquor control, trash, noise or other nuisance violations. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 13-2012:  Councilmembers Lerner – yes, McGowan – yes, Montgomery - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 5-0.  Ordinance No. 13-2012 was approved. 

Ordinance No. 14-2012, An Ordinance to Amend Ordinance No. 16-2005 Authorizing the Village Manager to Execute a Lease Agreement with Brews and Blues Holding LLC for a Stairway Located on Village Property at 116 East Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 14-2012:  Councilmembers McGowan – yes, Montgomery - yes, Lerner – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 5-0.  Ordinance No. 14-2012 was approved. 

Ordinance No. 15-2012, An Ordinance to Amend Section 529.07 of the Codified Ordinances of Granville was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2012:  Councilmembers Montgomery - yes, Lerner – yes, McGowan – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 5-0.  Ordinance No. 15-2012 was approved. 

Ordinance No. 16-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to Owens Corning Sales, LLC was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2012:  Councilmembers Lerner – yes, McGowan – yes, Montgomery - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 5-0.  Ordinance No. 16-2012 was approved. 

Ordinance No. 17-2012, An Ordinance to Amend Sections 1171.03 and 1189.13 of the Codified Ordinances of the Village of Granville, Ohio was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Montgomery asked why the density was increased from one unit per acre to one and one half per acre.  Why was a greater density established?  Planner Terry indicated that the Planning Commission separated the density for a single family home from the requirements for mixed units.  The Planning Commission also determined that the units currently in the district resulted in one and one half units per acre, so that was their recommendation.  

Councilmember Montgomery asked if staff could identify the undeveloped properties in the PUD.  Planner Terry indicated the property north of the Newark-Granville Road/Cherry Valley Road intersection and the property in the southeast corner of that same intersection. 

Vice Mayor Barsky suggested that Council might need to revisit this density issue at a future time, but that Council should move forward with this legislation in order to correct the discrepancies.  

Councilmember Lerner also indicated that she would like to explore making adjustments to the density levels in the future.  She also indicated that she would like to include environmental benefits and issues regarding density levels.  

Councilmember McGowan moved to amend Ordinance No. 17-2012 to reduce the density level from one and one half units per acre to one unit per acre in Section 1171.03 (6)(a).  Second by Councilmember Montgomery. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 17-201 as motioned:  Councilmembers McGowan – yes, Montgomery - yes, Lerner – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 5-0.  Ordinance No. 17-2012 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 17-201 as amended:  Councilmembers Montgomery - yes, Lerner – yes, McGowan – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 5-0.  Ordinance No. 17-2012 was approved as amended. 

Ordinance No. 18-2012, An Ordinance Assuming Maintenance Responsibility for the Full Width of Weaver Road and Columbus Road upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville and Licking County was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 18-201:  Councilmembers Lerner – yes, McGowan – yes, Montgomery - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 5-0.  Ordinance No. 18-2012 was approved.

NEW BUSINESS

Resolution No. 2012-37, A Resolution Affirming the Decision of the Council of the Village of Granville to Affirm the Granville Planning Commission Decision on Application #2012-32 for a Wooden Fence Submitted by Dan Rogers for Property Located at 121 South Prospect Street and Adopting Decision Findings and Conclusion of Fact was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-37.  Motion passed.  Resolution No. 2012-37 was adopted.

Resolution No. 2012-38, A Resolution of Appreciation and Thanks to the Granville Village Staff for Their Dedication and Commitment to the Village of Granville and Its Residents was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-38.  Motion passed.  Resolution No. 2012-38 was adopted. 

Mayor Hartfield acknowledged receipt of an appeal of a Granville Board of Zoning and Building Appeals decision for application #2012-34 for 198 Welsh Hills Road and scheduled a hearing for August 15, 2012. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of July 18, 2012

Councilmember McGowan made a motion to approve the July 18, 2012 minutes.  Second by Vice Mayor Barsky.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

Councilmember Lerner indicated that the next meeting would be August 2nd and new officers would be selected.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the next meeting was scheduled for August 21st

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD would be placing a bond issue on the ballot to build an outdoor aquatic facility and an operating levy.  The District was in negotiations regarding a site for this facility.  The site information would be provided prior to the election. 

Planning Commission – (Johnson)

No report.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that the Commission would meet on August 14th and hold an appeal hearing regarding a request from a homeowner to removal a street tree.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that the joint meeting originally scheduled for this evening needed to be rescheduled as the Board was still seeking additional information regarding how the cemetery should be funded.  The Board would come to Council and the Township Trustees as soon as that information was compiled.  

OTHER COUNCIL MATTERS 

Mayor Hartfield asked about what progress was being made on the South Main Street project.  Manager Stilwell indicated that Planner Terry would be contacting Metropolitan Partners regarding stabilizing the soil.  He also indicated that Metropolitan Partners had not submitted site plans for the area as yet. 

Vice Mayor Barsky asked about how Council would like to proceed regarding the establishment of a smoking ban for employees and/or on Village owned property.  Councilmember McGowan asked if Council would be interested in prohibiting smoking on just Village owned property or throughout the Village.  Vice Mayor Barsky suggested prohibiting smoking at a set limit away from municipally owned facilities, perhaps using legislation similar to Licking County’s.  

ADJOURNMENT (8:32PM) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes July 18, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 18, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and
Assistant Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember Lerner.  Second by Councilmember McGowan.  Motion passed.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:35 pm) 

Kraig Koester, Granville Recreation District Board Member, advised Council that the Rec District survey was complete and copies were provided to Council.  Mr. Koester thanked Council for their partnership in the development and functioning of the Rec District.  The survey showed the 68% of the respondents were in favor of building a facility with 65% in favor of paying additional tax dollars toward the project.  The Rec District was in the process of acquiring eight to ten acres for the proposed aquatic and recreation centers.  The Rec District will be voting on placing a levy on the ballot for the construction of just an outdoor pool and phase in the rest of the projects.  He indicated that the Rec District Board would be happy to answer any questions. 

Councilmember McGowan asked if it was the goal of the Rec District to select a site prior to going to the ballot.  Mr. Koester answered in the affirmative.  

Manager Stilwell asked if the presentation scheduled before Council during their August 1, 2012 meeting would still be necessary.  Mr. Koester indicated that Director Wildman would confirm the need for a presentation with Manager Stilwell. 

Jerry Miller, 440 West Broadway, thanked Council and the Village for their support of Kiwanis during the recent July 4th celebration in making arrangements for the event to continue in light of the June 29th storm event.  He indicated that Kiwanis was appreciative of the support from the police and service department.  The Village worked with Kiwanis to develop a plan to address the unusual circumstances. 

Dan Bellman, 210 Summit Street, advised Council of a May 21, 2012 email from the Village Manager that had a comment about Dan Bellman and Bill Wernet’s involvement with the Comprehensive Plan.  The email implied that the opinion’s expressed by Bill and myself should only been given a limited amount of weight.  The email also suggested that the plan was flawed, but should still be passed.  Mr. Bellman indicated that this email was not in keeping with the Granville way.  Previous Manager’s were treated residents with more respect.  These types of comments were hopefully not representative of who Council was. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:57pm. 

PRESENTATION 

Mary Richardson from the Licking County Health Department provided Council with information regarding tobacco free policies.  She requested that Council consider encouraging healthy behavior by both Village employees and a healthier community.  Ms. Richardson advised Council that Licking County’s health ranking was 33rd in the state.  Businesses looking to relocate look for healthy communities.  The use of tobacco has a strong impact on personal health.  Tobacco use also impacts the local environment through the depositing of cigarette butts and plastic filters.  Cigarette butts are poisonous to pets and small children.  She advised Council that many communities were implementing tobacco free policies and tobacco free communities.  Ms. Richardson asked Council to be proactive and initiate an employee tobacco free policy and a communitywide tobacco free environment. 

Abby McGonagle, a Granville High School senior and member of the Licking County Youth leadership Council, asked Council to make Granville a healthier place to live because in 2012 we (the community) know better and can do better. 

Councilmember O’Keefe asked how a communitywide tobacco ban would be policed.  Ms. Richardson indicated that the policing aspect was still a work in progress.  Most communities used the ban as a means to educate the community rather than penalize. 

PUBLIC HEARING (8:23PM) 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville Township and Village of Granville Comprehensive Plan 

Dan Bellman, 310 Summit Street, commented that the Village Manager in his May 21, 2012 email indicated that the plan was flawed, so why was Council passing a flawed plan.  The current plan was written by an accomplished representation of Granville experts such as nationally renowned Keith Myers.  The current should be left in place rather than pass a flawed plan.  Mr. Bellman indicated one specific flaw in the Plan on page twenty regarding the language discussing compatible commercial uses that “compliment” the existing use was providing an opening for businesses such as drive-throughs and fast food.  Additionally, the word complement was misspelled.  That type of mistake in a final product was unacceptable.  This language was undefined and too dangerous as the language encouraged fast food restaurants, gas stations, and convenient stores.  He commented that he had an email from Keith Myers dated July 17. 2012 stating that the current draft of the comp plan was a disaster and passing this plan would compound a disaster into a larger disaster.

Bill Wernet, 14 Sunset Hill, commented that he agreed with Mr. Bellman that Council was being asked to vote for a disaster and passing this plan would compound a disaster into a larger disaster.  The authors of the 1998 Comprehensive Plan were careful not to bite off more than they could handle.  Manager Stilwell’s May 12, 2012 email commented that the current plan was an improvement as it designated specific land use in the Village versus the “purple blob” shown in the 1998 plan.  Mr. Wernet commented that the “purple blob” was used as Village zoning was in place and could adequately protect the Village against inappropriate development.  If the Village passed this current plan, it would force Granville Township to pass the plan, which would set the Township up for a disaster.  Mr. Wernet also commented that the Manager’s email expressed concern that Village residents would be upset by the amount of money spent on this current plan should Council not approve the plan.  Mr. Wernet committed that the expenditure of funds was not relevant.  Council should not risk passing the plan passed on costs already incurred.  Mr. Wernet commented that local resident and designer Keith Myers provided an email calling this plan disaster and recommending that the plan not be passed.  Mr. Wernet played a tape recording of comments made by Mr. Myers during a September 15, 2011 Comprehensive Plan Steering Committee meeting.  Mr. Myers commented that the current draft plan had value and a lot of good data, but the packaging, length and organization of the plan was poor.  Mr. Myers made the following suggestions to the Committee as possible options on how to proceed. 

  1. Do nothing.  Stay with the 1998 plan and update the plan at a later date.
  2. Take a time out.  Step back from the current process for a few months and then decide whether to amend the current plan or rewrite it.
  3. Put 2 people in a closet – Select a Township and Village representative to be responsible for redrafting the existing plan.  Place a specific timeline on the process.
  4. Start over.

Mr. Wernet also commented that members of the Comprehensive Plan Steering Committee have commented that they had concerns about the plan.  One member gave the plan a D-.  Councilmember O’Keefe commented that the plan was a poorly written document.  The current draft plan was flawed especially the language in the Research & Technology section as mentioned by Mr. Bellman, which was only one example.  Mr. Wernet summarized that the plan needed to be straight forward and transparent and less confusing.  The plan needed to increase tax rate by maximizing tax revenue and minimizing infrastructure costs.  The plan needed to identify a target or at least what the Village wanted.  Regarding a comment that the current draft should be passed in order to support change, Mr. Wernet indicated that the 1998 plan was not supportive of status quo, but supported smart development. 

Mayor Hartfield asked Mr. Wernet why Mr. Wernet had not invited Mr. Myers to the meeting to make his feelings known rather than speak for him.  Mr. Wernet indicated that Mr. Myers was a busy man and had just returned from vacation, but he had expressed his feelings that the current draft of the plan was troublesome.  Mr. Wernet also advised Council that Mr. Myers had wanted to speak more at the September 15, 2011 meeting, but was not called upon when he raised his hand.  Mr. Wernet indicated that he would provide a link on the web for more information. 

Bryon Reed, 198 Welsh Hills Road, indicated that he wanted to hear comments regarding what other issues were a problem with the proposed plan.  There will always be a group of people to oppose change, a group that advocated future growth and a group that was ambivalent.  A comprehensive plan should help support tax growth that supports the school district and this plan seemed to meet that criteria.  Council should pass this plan and move forward. 

Vice Mayor Barsky read a letter submitted by resident Kurt Combe who indicated that he was not in support of the plan.  He felt the plan would promote urban sprawl, open up the research and technology district to fast food restaurants and increase density in the Newark-Granville Road area. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 06-2012. 

Ordinance No. 10-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses 

Ordinance No. 11-2012, An Ordinance to Amend Section 1137.01, 1139.04, 1139.05, 1139.06, 1141.04, 1141.05 and 1141.06 of the Codified Ordinances of the Village of Granville, Ohio 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance Nos. 10-2012 and 11-2012. 

OLD BUSINESS 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville Township and Village of Granville Comprehensive Plan was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe indicated that her comment about the proposed plan being poorly written and confusing was based on the original plan.  She felt there was value in this plan as it provided a vision for community, provided maps designating specific land uses, provided an environmental assessment, supported mixed use developments and supported affordable housing for seniors. 

Councilmember Johnson indicated that this plan was very aggressive in the amount of information that was covered.  The plan provided twenty substantial goals.  For the amount of material that the plan covered, the length of the plan was not excessive and accomplished a lot.  Councilmember Johnson asked why a revision of the 1998 plan was initiated.  Vice Mayor Barsky advised that part of the 1998 plan was to update the plan every five years.  In 2005, Village Council and the Township Trustees hired a firm to begin the process of updating the plan.  She indicated that in the future she would not recommend using an outside firm. 

Councilmember McGowan commented that the 1998 plan came about due to proposed development on the east side of Granville.  He suggested that Council could take more time to clean-up this draft plan.  Council could use Mr. Myers to make changes to the plan to make it cleaner. 

Mayor Hartfield indicated that she appreciated Mr. Myer’s views, but he has not contacted Council or staff or indicated any interest in participating in revising this plan.  Mr. Myers provided information to staff and the Committee when requested.  Mayor Hartfield also commented that staff was being villainized for not making changes to the plan.  It was not staff’s role to write or initiate changes to the plan.  Staff was directed by the Comprehensive Plan Steering Committee.  She recommended that Councilmembers vote the plan up or down based on whether the proposed plan was valuable or not valuable. 

Councilmember Montgomery commented that the comprehensive plan was one tool of many used by the Township and Village.  The Village had the zoning code administered by the Planning Commission and Board of Zoning and Building Appeals, Council legislation.  The comprehensive plan was meant to be a vision for the community, not the only reference document and should not be given more weight than it deserved. 

Vice Mayor Barsky commented that many changes were made to the proposed plan based on suggestions made by Mr. Bellman and Mr. Wernet.  This proposed plan discussed maintaining the rural character of Granville, land preservation, green development and specifically identified land use.  Vice Mayor Barsky indicated that she would suggest amending the plan to add language restricting drive-ins, drive-throughs and drive-up facilities, which would address some concerns voiced by the residents. 

Vice Mayor Barsky moved to amend Ordinance No. 06-2012 by adding a section (n) entitled Drive-ins, Drive-throughs, Drive-ups under the section Guiding Future Land Use, section 1. The Future Land Use Categories and Maps with the following language: consistent with the desire to maintain the quality of life in Granville as described in this Plan, drive-up, drive-through or drive-in facilities shall not be permitted in or at any fast food enterprise, or any enterprise involving the sale of beverages. (For the purposes of this section, a fast food enterprise is a business engaged in the sale of pre-prepared or quickly prepared food and beverages, usually in disposable containers and wrappers, for consumption either on or off premises, in a facility in which a major portion of the food and beverage sales to patrons are at stand-up type counters or drive-up, drive-through or drive-in arrangements.) Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 06-2012:  Councilmembers Johnson – yes, McGowan – yes, Montgomery - yes, O’Keefe - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 6-0.  Ordinance No. 06-2012 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2012 as amended:  Councilmembers McGowan – no, Montgomery - yes, O’Keefe - yes, Johnson - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 5-1.  Ordinance No. 06-2012 was approved as amended. 

Ordinance No. 10-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Discussion:

Councilmember McGowan indicated that he did not agree with the purchase of a speed trailer.  He indicated that he could support the ordinance if this expenditure was removed.  Councilmember McGowan stated that he was not sure that a speed trailer would deter people from speeding.  He would rather see the police department police the troublesome areas and write citations.  

Councilmember O’Keefe indicated that she would like to see evidence of the effectiveness of speed trailers as a deterrent.  Manager Stilwell indicated that he felt speed trailers did make a difference albeit temporarily.  Several neighborhoods have expressed concerns regarding speeding in there areas with one subdivision requesting a permanent speed signal.  The speed trailer was certainly a tool to encourage slower speeds and pedestrian safety.  

Councilmember Montgomery indicated that he was in support of the speed trailer as they get drivers attention and could be used as a re-education process. 

Mayor Hartfield indicated that she felt speed trailers were effective and was in support of purchasing a trailer and stepped up police enforcement. 

Vice Mayor Barsky asked if there was any information that was more than antidotal.  Manager Stilwell indicated that he was not sure what information was available, but in his opinion trailers changed driver’s behavior. 

Councilmember Johnson indicated that he would be willing to support an amendment to the ordinance to support a harmonious vote.  He would like to see the request for a trailer be brought back to Council. 

Councilmember McGowan moved to amend Ordinance No. 10-2012 to remove the cost of the speed trailer from the Ordinance and amend account number A8-6-B-250 Capital Outlay from $183,975.00 to $173.975.00.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 10-2012:  Councilmembers Montgomery - no, O’Keefe - yes, Johnson – yes, McGowan – yes,  Vice Mayor Barsky - yes, and Mayor Hartfield - no.  Motion carried 4-2.  Ordinance No. 10-2012 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2012 as amended:  Councilmembers O’Keefe - yes, Johnson - yes, McGowan – yes, Montgomery – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 6-0.  Ordinance No. 10-2012 was approved as amended.

Ordinance No. 11-2012, An Ordinance to Amend Section 1137.01, 1139.04, 1139.05, 1139.06, 1141.04, 1141.05 and 1141.06 of the Codified Ordinances of the Village of Granville, Ohio was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that Council was provided an updated ordinance with suggested changes recommended by Councilmember O’Keefe and Vice Mayor Barsky.  He appreciated their help on a complex issue. 

Councilmember McGowan moved to amend Ordinance No. 11-2012 by inserting the language highlighted in yellow as recommended.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 11-2012:  Councilmembers Johnson – yes, McGowan – yes, Montgomery - yes, O’Keefe - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 6-0.  Ordinance No. 11-2012 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 11-2012 as amended:  Councilmembers McGowan – yes, Montgomery – yes, O’Keefe - yes, Johnson - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 6-0.  Ordinance No. 11-2012 was approved as amended. 

NEW BUSINESS

Ordinance No. 13-2012, An Ordinance to Amend Ordinance No. 15-2005 Authorizing the Village Manager to Execute a Lease Agreement with Brews and Blues Holding LLC for Unoccupied Air Space Above the Porch at 116 East Broadway was introduced and a hearing date recommended for August 1, 2012 by Councilmember McGowan.  Second by Vice Mayor Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 13-2012 for the August 1, 2012 Council meeting. 

Ordinance No. 14-2012, An Ordinance to Amend Ordinance No. 16-2005 Authorizing the Village Manager to Execute a Lease Agreement with Brews and Blues Holding LLC for a Stairway Located on Village Property at 116 East Broadway was introduced and a hearing date recommended for August 1, 2012 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 14-2012 for the August 1, 2012 Council meeting. 

Manager Stilwell indicated that both of these ordinances were for encroachments onto Village property with an annual lease fee.  He indicated that Mr. Martin had requested that the lease fee be reduced and staff was in support of the reduction.  There were no other changes to the lease agreement. 

Councilmember McGowan indicated that Brews alcohol permit could be revoked should there be any violation of the Village’s noise ordinance.  

Ordinance No. 15-2012, An Ordinance to Amend Section 529.07 of the Codified Ordinances of Granville was introduced and a hearing date recommended for August 1, 2012 by Councilmember McGowan.  Second by Vice Mayor Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-2012 for the August 1, 2012 Council meeting. 

Manager Stilwell indicated that these changes were to bring the Village Code into compliance with policies currently in place.  The alcohol use agreements were provided to Council for their review. 

Ordinance No. 16-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to Owens Corning Sales, LLC was introduced and a hearing date recommended for August 1, 2012 by Councilmember McGowan.  Second by Councilmember Johnson.

Mayor Hartfield scheduled a public hearing for Ordinance No. 16-2012 for the August 1, 2012 Council meeting. 

Manager Stilwell indicated that this agreement was a continuation of the previous agreement with a rate of 1/3 times the Village residential rate.  This contract has been continued since its expiration in 2001.  Approving this contract will help with the enforcement of any issues. 

Ordinance No. 17-2012, An Ordinance to Amend Sections 1171.03 and 1189.13 of the Codified Ordinances of  the Village of Granville was introduced and a hearing date recommended for August 1, 2012 by Councilmember McGowan.  Second by Councilmember Johnson.

Mayor Hartfield scheduled a public hearing for Ordinance No. 17-2012 for the August 1, 2012 Council meeting. 

Manager Stilwell indicated that this update of the PUD code was a continued effort to clarify the zoning code.  This amendment was initiated in order to clarify a discrepancy in the density guidelines.  Large property owners in the PUD district have been notified of these proposed changes.

Ordinance No. 18-2012, An Ordinance Assuming Maintenance Responsibility for the Full Width of Weaver Road and Columbus Road upon Annexation of Certain Territory in the Township of Granville to the Village of Granville, Agreeing to Cooperate in the Maintenance of Said Roadways, and Indemnifying the Township of Granville was introduced and a hearing date recommended for August 1, 2012 by Councilmember McGowan.  Second by Vice Mayor Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 18-2012 for the August 1, 2012 Council meeting. 

Manager Stilwell indicated that the annexation maintenance agreement excludes maintenance to the Cherry Street Bridge, which will remain with Licking County. 

Councilmember Johnson asked if the Township residents who live along these roadways and will not be annexing into the Village continue to pay the road maintenance millage with those funds going to the Township for a road maintained by the Village.  Manager Stilwell indicated that he thought that was correct; however, he would check and respond to Council.

Resolution No. 2012-35, A Resolution Stating What Services the Village of Granville will Provide to the Proposed Annexation of Property Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-35.  Motion passed.  Resolution No. 2012-35 was adopted. 

Councilmember McGowan recused himself from the meeting as he was not part of the appeal hearing for the forthcoming legislation. 

Resolution No. 2012-36, A Resolution Affirming the Decision of the Council of the Village of Granville to Remand to the Board of Zoning and Building Appeals the Application for a Lot Split Submitted by Terra Nova Partners, LLC and Adopting Decision Findings and Conclusions of Fact was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-36.  Motion passed.  Resolution No. 2012-36 was adopted. 

Councilmember McGowan returned to the meeting. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 20, 2012

Councilmember O’Keefe made a motion to approve the June 20, 2012 minutes.  Second by Vice Mayor Barsky.   Motion carried.

MAYOR' S REPORT – June

The Mayor's report for the month of June was presented for review. 

Vice Mayor Barsky moved to accept the June Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – June 

The Manager's report for the month of June was presented for review. 

Councilmember Johnson asked if the 61.3% was a percentage of the budget.  Mayor Hartfield indicated that the percentage was of income tax revenue, not the budget. 

Vice Mayor Barsky asked if staff could provide the cost of running and maintenance to the truck scales versus the amount of revenue received. Manager Stilwell indicated that he would provide that information to Council. 

Vice Mayor Barsky moved to accept the June Manager’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

No Report.

Granville Foundation – (Montgomery)

No Report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that survey results were in with a majority of residents in support of a recreation/aquatic center; however, there were concerns regarding the location of such a facility. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the application for the driveway for the Robbins Hunter Museum was finally approved.  The Planning Commission approved an exposed aggregate with a brick border.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that the Township Trustees would meet with Village Council in a joint meeting on August 1st to approve a revised 2012 budget and a budget for 2013.  The meeting would begin at 7:00pm.  

OTHER COUNCIL MATTERS 

Councilmember O’Keefe expressed concern regarding the unevenness of the sidewalk in front of Robbins Hunter Museum.  Manager Stilwell indicated that staff was working on a sidewalk repair/replacement program due in 2013. 

Council complimented staff on their hard work during the recent storm.  They asked the Manager to propose legislation in recognition of staff’s efforts for the next meeting.  Council complimented the Service Department for their efforts in opening roadways and on their continued efforts to remove debris from Village streets.  Council thanked the Police Department for their work in addressing the needs of seniors during the storm.  Manager Stilwell indicated that the Village was waiting to hear if there will be federal reimbursement for costs incurred due to the storm.  Staff anticipates the Village will incur $150,000 in expenses including the replacement of the generator for Village Hall.

Manager Stilwell advised Council that he provided a letter from St. Luke’s Church indicating that due to damage from the recent storm, they would like to delay the pedestrian pathway project until the repairs were made as heavy equipment will need to access the alleyway.  Council indicated that they were in support of delaying the project. 

ADJOURNMENT (10:05PM) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes June 20, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 20, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and
Assistant Law Director King. 

APPROVAL OF AGENDA (7:31 pm)

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:32 pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 

APPEAL HEARING (7:35pm) 

Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of Application #2012-32, a wooden fence located at 121 South Prospect Street submitted by Barbara Franks and Dan Rogers.

Mayor Hartfield called for a roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, and Mayor Hartfield. 

Please note an official transcript of the June 20, 2012 deliberations for this appeal hearing for Application #2012-32 for property located 121 South Prospect Street will be attached to the final copy of these minutes.  

Councilmember Johnson moved to affirm Application #2012-32 regarding the Granville Planning Commission decision to deny a wooden fence for the property located at 121 South Prospect Street from Barbara Franks and Dan Rogers. Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote to affirm the decision of the Granville Planning Commission regarding Application #2012-32: Councilmembers Lerner - yes, McGowan – yes, Montgomery - yes, O’Keefe - yes, Johnson -yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 7-0.  Mayor Hartfield announced that the decision of the Granville Planning Commission to deny Application #2012-32 was affirmed.  

Mayor Hartfield called the regular meeting of Council back to order at 8:38pm. 

PUBLIC HEARING (8:38PM) 

Ordinance No. 09-2012, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 09-2012 at 8:39PM. 

OLD BUSINESS 

Ordinance No. 09-2012, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion:

Vice Mayor Barsky confirmed that these changes included all state and local updates.  Manager Stilwell responded in the affirmative. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2012:  Councilmembers McGowan – yes, Montgomery - yes, O’Keefe - yes, Johnson -yes, Lerner - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 7-0.  Ordinance No. 09-2012 was approved. 

NEW BUSINESS

Ordinance No. 10-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses, and Declaring an Emergency was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe.

Discussion:

Councilmember McGowan commented that this legislation may not warrant an emergency measure as the only appropriation with a time crunch was the lighting retrofit.  Other aspects of the ordinance could be passed without an emergency measure.  Manager Stilwell indicated that the emergency declaration was added so the Village could take advantage of the $7,800 rebate from AEP for the lighting retrofit.  Staff did not consider separating the lighting appropriation from the original ordinance.  Vice Mayor Barsky asked if it was possible to approve just the lighting portion of the appropriation with an emergency declaration.  Law Director Crites indicated the legislation could be separated.  

Councilmember McGowan made a motion to modify Ordinance No. 10-2012 by removing the emergency clause and changing the amount of the Capital Outlay to $183,975.00.  Second by Vice Mayor Barsky.  

Councilmember McGowan questioned whether there was a need for the Village to own a $10,000 speed trailer or just rent one as needed.  Manager Stilwell indicated that Council would have the opportunity to make modifications to the funding recommendations at their next meeting. 

Manager Stilwell indicated that there were individuals in the audience who were in attendance to support the pedestrian pathway between St. Luke’s and the Granville Historical Society.  Information regarding the cost of the project was provided to Council this evening.  Manager Stilwell indicated that Council originally supported this project contingent upon a completion date of July 1, 2012.  He asked if Council was in support of continuing to move forward with the project past that July 1st date.  He was in support of continuing the process as all parties were moving forward and working toward the project’s completion.  Council indicated its support.  

Councilmember McGowan questioned the amount of additional financial support needed for the portions of the project that were the Village’s responsibility.  Manager Stilwell indicated that he would provide that additional cost information as design and engineering specs were determined. 

Mark Moeller, Senior Elder at St. Luke’s Episcopal Church, indicated that St. Luke’s had already provided financial support for this project, along with the Granville Historical Society, through the securing of a $5,000 grant from the Granville Foundation and the in-kind contribution from St. Luke’s parishioner Keith Myers, who provided the design.  The Granville Historical Society would also be contributing $5,000 that was set aside to make repairs to the alley following construction.  The Church was making a contribution of over $7,000 toward the project. 

Kevin Bennett, President of the Granville Historical Society, indicated that the Society was happy and able to contribute $10,000 toward the pedestrian conversion project as outlined by Mr. Moeller.  He was also supportive of the Village building the pathway to a standard that would accommodate vehicular traffic if necessary.  Mr. Bennett indicated that the project funding split of 1/3 provided by St. Luke's/GHS and 2/3 provided by the Village was a very sustainable cost distribution.  This project will provide community wide benefits and access as well as resolving existing stormwater run-off problems that currently exist for both St. Luke’s and GHS. 

Councilmember Montgomery asked if the design plan was complete.  Manager Stilwell indicted that he had just received the plan and would be sharing it with Council.  

Councilmember Montgomery asked if the Planning Commission would be reviewing the plan.  Planner Terry indicated that the plan was coming before the Planning Commission at the June 25, 2012 meeting. The plan was requesting approval for an aggregate hard surface with landscaping interspersed.    

Councilmember McGowan asked if the Village could consider putting time limits (two or four hours) on parking in the Village’s public parking lot behind St. Luke’s, when the lot is redone. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 10-2012:  Councilmembers Montgomery - yes, O’Keefe - yes, Johnson -yes, Lerner - yes, McGowan – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 7-0.  Ordinance No. 10-2012 was amended. 

Councilmember McGowan moved that Ordinance No. 10-2012 be scheduled for a public hearing on July 18, 2012.  Second by Vice Mayor Barsky.  

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2012 for the July 18, 2012 Council meeting. 

Councilmember McGowan moved to amend the agenda to include Ordinance No. 12-2012.  Second by Vice Mayor Barsky.  Mayor Hartfield called for a vote to amend the agenda to add Ordinance No. 12-2012.  Motion passed. 

Ordinance No. 12-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses, and Declaring an Emergency was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember O’Keefe commented that she was pleased that the Village was working toward improving energy consumption and saving money.

Mayor Hartfield called for a roll call vote to approve passing Ordinance No. 12-2012 as an emergency:  Johnson -yes, Lerner - yes, McGowan – yes, Montgomery – yes, Councilmembers O’Keefe - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 7-0.  Ordinance No. 12-2012 was declared an emergency. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 12-2012 with an emergency:  Lerner - yes, McGowan – yes, Montgomery – yes, Councilmembers O’Keefe - yes, Johnson -yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 7-0.  Ordinance No. 12-2012 was approved as an emergency. 

Ordinance No. 11-2012, An Ordinance to Amend Section 1137.01, 1139.04, 1139.05, 1139.06, 1141.04, 1141.05 and 1141.06 of the Codified Ordinances of the Village of Granville, Ohio was introduced and a hearing date recommended for July 18, 2012 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Manager Stilwell advised Council that these changes were being proposed to clarify language in the Code and enhance its usability.  Planner Terry removed inconsistencies in the Code to allow for the BZBA/GPC to make determinations when confronted with inconsistencies or no statement in the Code. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2012 for the July 18, 2012 Council meeting.

Resolution No. 2012-34, A Resolution Authorizing and Directing the Village Manager of Granville, Ohio, to Enter into a Professional Services Agreement with Plug Smart was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner. 

Discussion:

Councilmember Montgomery commented that he thought the energy audit and suggested modifications were good, but costly.  He indicated his support of the proposal.  

Councilmember Johnson indicated that Plug Smart was charging too much for their administrative fee.  Not all of the lights were being retrofitted; many lights would just see a change in the bulb.  He agreed that the retrofitting project was needed and beneficial, but he felt that the charges for the services were excessive allowing Plug Smart to make 25% profit.  Manager Stilwell indicated that staff solicited bids and recommendations from several suppliers with Plug Smart being the best choice.  Regarding the professional services contact, the Village does not have staff with the specific expertise or time to complete the job or oversee job completion in the time allotted.  Plug Smart’s work on the energy audit was extremely thorough for the initial analysis.  They have also been willing to work within the limited timeframe in order to secure the AEP rebate.  Manager Stilwell stated that he felt the standard of service provided by Plug Smart was worth the value. 

Vice Mayor Barsky indicated that the cost of the services may be a little more; however, the time frame to complete the project, August 31, 2012, made the need for this full-service contract more understandable.    

Mayor Hartfield called for a vote to approve Resolution No. 2012-34.  Motion passed.  Resolution No. 2012-34 was adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 6, 2012

Councilmember O’Keefe made a motion to approve the June 6, 2012 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR' S REPORT – May 

The Mayor's report for the month of May was presented for review. 

Councilmember O’Keefe moved to accept the May Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – May 

The Manager's report for the month of May was presented for review. 

Councilmember Montgomery asked about the location of the vandalism and graffiti that was reported by the police department.  Manager Stilwell indicated that he was aware of graffiti under the Cherry Street bridge.  He advised Council that he would check and advise. 

Councilmember McGowan moved to accept the May Manager’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Education Foundation (Lerner) 

No Report.

Granville Foundation – (Montgomery)

No Report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that surveys were sent out to the community to determine the level of support for a community center and aquatic center.  Anyone who did not receive a survey and was interested in completing a survey, should contact the Rec District offic

Planning Commission – (Johnson)

Councilmember Montgomery (substituting for Councilmember Johnson) reported that five applications were approved including a picket fence for a home on East Elm Street.  Three signs for Abe’s facility on South Main Street and a variance for a sandwich board sign for the Chamber were also approved.  An application from the Robbins Hunter Museum for a parking lot behind the building was tabled as the Commission and the Museum could not come to an agreement regarding the type of surface best suited for the location.  The Planning Commission also reviewed and made their recommendations regarding changes to the zoning code.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that renovation work on Opera House Park was moving forward.  The Commission heard a presentation from Jon Bennett regarding a new, possible impervious pathway for inside the park. 

Union Cemetery (Barsky)

Vice Mayor Barsky reported that twenty-one workers showed up the first part of June to help the Fannins with restoring the Old Colony Burial Grounds.  The Fannins also met with the Union Cemetery Board to discuss future needs and goals for the cemetery restoration.  

OTHER COUNCIL MATTERS

Mayor Hartfield advised Council that there would not be a Council meeting on July 4th due to the holiday.  She also reminded Council about their participation in the July 4th parade with a breakfast in the morning on the patio at the Granville Inn and parade assembly on Shepardson Court at 10:00am to walk in the parade.  Councilmembers were encouraged to bring candy to hand out to the crowd.

Manager Stillwell indicated that he would be bringing legislation to Council regarding amending Village Code regarding the use of alcohol on Village property.  Currently the use of alcohol on Village property was prohibited, which was in conflict with uses at the Bryn Du Mansion.  Executive Director Bruce Cramer, Village Law Director and the Manager were developing an alcohol use agreement and beverage contractor agreement as well as an ordinance that would modify Village Code to reflect how alcohol was currently being permitted as part of lease agreements for the use of Bryn Du facilities. 

OTHER STAFF MATTERS 

Manager Stilwell reported that the street improvement program in the Erinwood subdivision was complete.  

Councilmember Montgomery asked if Village staff was aware of any tenants interested in the South Main Street development project.  Manager Stilwell indicated that Big O had plans to move into the remodeled Shurtz building, but he was not aware of any other tenants. 

Councilmember Montgomery asked if there was a resolution to the sewer lateral issues with the 475 West Broadway.  Manager Stilwell indicated that three homes were served from the lateral in question.  Staff was currently approaching all three residents to discuss the possibility of a mutual fix in order to reduce the overall cost.  Council would be kept informed of any progress regarding this issue. 

ADJOURNMENT (9:56PM) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes June 6, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 6, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and Assistant Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA

Councilmember Lerner moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:35pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

APPEAL HEARING  (7:36pm) 

Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for a property located at 198 Welsh Hills Road. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, and Mayor Hartfield. 

Please note an official transcript of the June 6, 2012 deliberations for this appeal hearing for Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final copy of these minutes.  

Transcript

Vice Mayor Barsky moved to remand Application #2012-34 back to the Board of Zoning and Building Appeals for reconsideration and clarification of its findings regarding Section 1147.03 Criteria for Approval.  Specifically, the Board of Zoning and Building Appeals should reconsider and clarify whether a literal interpretation of the provisions of the zoning ordinance would result in practical difficulties for the owner of the property, as that term has been applied under Ohio law to the enforcement of area zoning requirements.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to remand the decision of the Board of Zoning and Building Appeals regarding Application #2012-34: Councilmembers Lerner - yes, Montgomery - no, O’Keefe - yes, Johnson -no, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 4-2.  Mayor Hartfield announced that the decision of the Board of Zoning and Building Appeals for Application #2012-34 would be remanded back to the Board.  

Mayor Hartfield called the regular meeting of Council back to order at 9:07pm. 

PUBLIC HEARING (9:10pm) 

Ordinance No. 07-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC 

Discussion:   

Planner Terry gave an overview and review of the proposed annexation request.  Metropolitan Partners originally requested annexation at Council’s March 7, 2012 meeting.  This annexation proposal would be beneficial to the Village as: 

  • The Columbus Road/Weaver Drive area was a gateway area into Granville, similar to the South Main Street area that was annexed in 2010.
  • Annexing this property would allow Village architectural, landscaping, site plan and zoning regulations to be enforced providing a higher level of restrictions.
  • Annexing this property would allow for the extension of public utilities – water and sewer.
  • This property would receive Village police protection.
  • Annexing this property would provide economic benefits increasing income tax and property tax revenues.
  • The agreement would be for twenty years. 

This annexation would be using a Type I Expedited annexation process.  The Village would need to apply zoning to the area using guidelines from the Comprehensive Plan and the current zoning as General Business District (GB) in the Township.  There are environmental issues that will need to be taken into consideration including the flood plain designation and the fact that the property is part of the Raccoon Valley Aquifer.  Metropolitan Partners indicated that they intend to use environmentally friendly designs in the development of a site plan.  With the approval of this annexation, Metropolitan Partners indicated that they would release the easement for the Kendal sanitary sewer line that runs across the property so that infrastructure could be turned over to the Village. This agreement also included the option to implement Tax Increment Financing (TIF) in the future, if desired. 

Councilmember Lerner asked Metropolitan Partners why they were not annexing all of their property including the property west of Columbus Road.  Tim Rollins of Metropolitan Partners indicated that the firm was not very far along with development plans for that parcel.  As the economy picked up, Metropolitan Partners was seeing more interest from tenants.  Moving forward with this portion of the property for annexation would allow them to provide prospective tenants with a more defined timeline for occupancy. 

Ordinance No. 08-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement with Granville Township Describing the Intention of the Village to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC

Discussion:

Planner Terry indicated this agreement would not remove the property from being in the Township, just move it into the Village.  The Township Trustees indicated support for this annexation and were working with the Village to identify any new public improvements that might be needed.  The Township Trustees were also supportive of a possible TIF; however, they required that agreement ensured that the Fire Department would be kept whole should a TIF be implemented.  The Township Trustees approved this agreement as well as the Licking County Prosecutor. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing of Ordinance No. 07-2012 and Ordinance No. 08-2012 at 9:22pm. 

OLD BUSINESS

Ordinance No. 07-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield commented that Council appreciated Metropolitan Partner’s openness and willingness to work with the community to development an attractive and professional development.  

Councilmember Johnson asked if there was enough pressure for fire suppression or would there need to be a booster.  Manager Stilwell indicated that there should be enough pressure and flow.  Should there be a problem, he indicated that he would look to the developer for help with the cost of any improvements. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2012:  Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 07-2012 was approved.

Ordinance No. 08-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement with the Granville Township Describing the Intention of the Village to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Vice Mayor Barsky commented that should any Tax Increment Financing (TIF) be put in place, it was important that the fire department and school district be made whole. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-2012:  O’Keefe (yes); Johnson (yes); Lerner (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 08-2012 was approved. 

NEW BUSINESS

Ordinance No. 09-2012, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and a hearing date recommended for June 20, 2012 by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2012 for the June 20, 2012 Council meeting. 

Resolution No. 2012-33, A Resolution to Approve a Trust Agreement with the ICMA Retirement Corporation for the Administration of a 457 Deferred Compensation Plan for Employees of the Village of Granville was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Montgomery asked why this specific plan.  Manager Stilwell indicated that the ICMA offered a solid, defined contribution program.  The Village was currently serviced by ING with only one employee participating.  He indicated that he had contributed to the ICMA program for many years and would like to continue to do so.  The program would be available to all employees.  A representative from ICMA would be asked to visit and speak to the employees about the program.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 16, 2012

Councilmember O’Keefe made a motion to approve the May 16, 2012 minutes.  Second by Councilmember Lerner.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

No report.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the next meeting would be August 21, 2012.

Granville Recreation District – (McGowan)

No Report.

 Planning Commission – (Johnson)

Councilmember Johnson reported that there were nine applications reviewed during the last meeting with four of those applications requiring variances.  There was a variance for two signs for What’s In It for Me? for temporary sidewalk signs and a variance for signs for Bob Evans, who would just be changing colors for their rebranding process.  Their signs would use existing frames and just replace the color of the sign from yellow to white.  This variance codified the original sign.  There were sign applications from Abe’s Automotive and from Patti Urbatis’ Real Estate office.  There was an application for a new door.  Vice Mayor Barsky commented that there seemed to be a proliferation of sidewalk signs.  Councilmember Montgomery volunteered to attend the June 11th meeting as Councilmember Johnson indicated that he would not attend. 

Councilmember Lerner asked why there was not a Council ex-officio member on the Board of Zoning and Building Appeals.  Manager Stilwell indicated that the Village Code and Charter do not have the same requirements for BZBA as GPC.  Council was responsible for selecting members for each Board/Commission, who should follow Council and the Code’s direction.

Open Space Committee – (O’Keefe)

Councilmember O’Keefe reported that Union Township was in contact with the Committee requesting information on how to establish an open space committee and pass a levy.  Councilmember O’Keefe provided petition forms to be circulated in support of an open space levy.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that Saturday, June 9th beginning at 9:00am was a work day.  The Union Cemetery Board would also be meeting on Wednesday, June 13th with the Fannins to develop a new strategic plan for future restoration projects. 

OTHER COUNCIL MATTERS 

Councilmember Lerner thanked Councilmembers Johnson and Montgomery for their time and effort in reviewing the applications for the capital improvement funds.  

Councilmember Montgomery indicated that all of the applications were reviewed with the recommendations indicated on the spreadsheet provided by staff.  The committee determined that the initial funding for the renovations to Opera House Park would be for $22,000 with a possible additional $22,000 next year. 

Councilmember O’Keefe asked what the plans for the pedestrian pass-through entail.  Manager Stilwell advised that no plans or specific cost projections had been received.  The Village received a request for funding based on a estimated cost.  The Village would have been responsible for stormwater improvements and sidewalk/curb cut improvements to the pass-through whether it remained an alley or a pedestrian pass-through.  The Village was recommending some sort of cost sharing for any other improvements. 

Councilmember Johnson asked about the letter from resident Todd Naille regarding his issues with his sewer lateral.  Councilmember Johnson suggested that the Village should develop a policy on how to handle issues involving the extension or replacement of water and sewer lines.  These items can be very costly to the residents.  He felt that the Village might have some responsibility for lines that were old and in disrepair rather than holding each resident responsible for the complete cost of repairs.  Manager Stilwell indicated that he was not inclined to provide Village financial support for these types of repairs. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that on June 20th he would be speaking to the Chamber about the economy and local economic development.  

Manager Stilwell provided Council with samples of the ash trees that were removed from North Prospect Street in front of the Sufrad building showing the damage of the Emerald Ash Borer. 

ADJOURNMENT (10:15pm) 

Vice Mayor Barsky made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes May 16, 2012

VILLAGE OF GRANVILLE COUNCIL MINUTES

May 16, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and Law Director Crites. 

Councilmember Lerner moved to excuse Councilmember McGowan.  Second by Vice Mayor Barsky.  Motion passed.

APPROVAL OF AGENDA (7:31 pm)

Councilmember Lerner moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:32 pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 

PRESENTATION 

Andy Wildman, Executive Director, and Kraig Koester, Board Member of the Granville Recreation District, appeared before Council to advise Council of the GRD’s plans regarding building a community center and aquatic centers.  Mr. Koester indicated that the GRD was interested in making a final determination as to what the community would be willing to support. 

Director Wildman advised Council that the results of a survey completed by the GRD showed that 74% of the District’s residents wanted a community center.  The GRD has hired the engineering firm of Brandstetter Carroll Inc. to develop and complete a feasibility study to determine the community’s interest in supporting a community center and aquatic centers.  The study would provide the community with potential designs, capital and operating costs.  A statistically valid survey of 400 district residents will be completed this summer.  Once the results of the survey are in, the GRD would determine whether to place a levy on the November ballot.  The GRD advised Council that they intend to keep advised of the progress. 

Councilmember O’Keefe asked how the individuals surveyed would be selected.  Director Wildman indicated that the firm would independently select individuals from the entire school district area; selecting four hundred respondents.  

Mayor Hartfield asked if anything specific had been set or determined.  Director Wildman indicated that no specifics had been determined.  Boardmember Koester responded that the survey will determine the community’s willingness to finance these future projects. 

Vice Mayor Barsky asked Director Wildman if he had looked at the Odessa survey results that indicated that a community center was not high on the community’s wish list.  She also commented that the community deserved to know the location of any of these projects prior to placing a levy on the ballot. 

PUBLIC HEARING (7:55 PM) 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville Township and Village of Granville Comprehensive Plan. 

Discussion:   

Dan Bellman, 310 Summit Street, commented that the company hired to develop the Comprehensive Plan in 2006 was a mistake.  The Plan has become a bigger mistake as time has passed.  It would be an even bigger mistake to pass the Plan being proposed.  Mr. Bellman asserted that MSI Principal Keith Myers commented to the Comprehensive Plan Steering Committee that this Plan was bad and a bad plan cannot be revised.  The Committee should have started the process over and wrote a good plan.  The 1998 Comprehensive Plan had vast community involvement, was completed in record speed and used local professionals in the production of a plan.  The 1998 Plan was a good plan.  The Comprehensive Steering Committee should have made adjustments to the 1998 Plan.  The language in the current plan is ambiguous and allowed for different interpretations. Mr. Bellman asked Council if they wanted to continue their mistake by approving the Plan presented.  

Councilmember O’Keefe asked Mr. Bellman what his specific objections to the Plan were.  Mr. Bellman indicated that the Plan was a badly written document.  The impact of the proposed Plan will lower my property values, encourage the overcrowding of schools and raise taxes. He indicated that a more specific problem was that the proposed Plan did not prohibit fast food restaurants.  The identification of the research and technology zone was good, but the Plan’s language seemed to open a bait and switch problem. 

Bill Wernet, 347 North Granger Street, supported of Mr. Bellman’s comments.  Mr. Wernet indicated that he had real concerns about several specific items in the Plan. 

  • Page 41 – discussion encouraging low cost rental housing and low income housing
  • Page 40 – discussion of housing choices for limited income families
  • Page 15 – discussion regarding a shortage of units at the low end of the housing market
  • Page 65 – the inclusion of tax increment funding (TIF) as part of the Plan 

Mr. Wernet advised Council that he had a transcript of Keith Myers comments made at a previous Comprehensive Plan Steering Committee meeting regarding the proposed Comprehensive Plan.  Mr. Wernet stated that Mr. Myers provided four possible scenarios as to how the Committee should move forward.

  1. Do nothing.
  2. Take a time out and decide whether to continue to rewrite the Plan or start over.
  3. Have a Village person and a Township person rewrite the Plan or update the current Plan
  4. Hire a professional to write a Plan

Mr. Wernet commented that Mr. Myers stated that you cannot make a bad plan a good plan.  The proposed Plan made no mention of prohibiting fast food restaurants.  If this Plan passed, Council would be hearing from Erinwood residents coming in to complain about the smell of frying hamburgers.  Mr. Wernet also indicated that a comprehensive plan can protect you or hurt you as developers would hold each municipality to every word of a plan.  He also indicated that several Steering Committee meetings were called where the public was not permitted to speak.  Mr. Wernet stated that the Committee was made up of good people who were set up to fail by a poor choice of Poggemeyer to write the plan.  Mr. Wernet urged Council to not pass this Plan and leave the 1998 Plan in place. 

Councilmember O’Keefe commented that Mr. Wernet made some good points that the Plan was poorly written.  She indicated that the issues involving low income housing were unclear as they were meant to address low cost housing for seniors.  Councilmember O’Keefe also mentioned that the information on page 41 was unclear and needed to be addressed.  Councilmember O’Keefe indicated that there seemed to be two areas of concern that need clarification – fast food restaurants and low income housing. 

Councilmember Johnson commented that the language in the Plan regarding low income housing always involved senior housing. 

Planner Terry advised Council that the language regarding low income housing was specifically included and stated the need for lower cost housing for seniors.  Regarding the text for fast food restaurants, the language in this Plan is the same language as the 1998 Plan with the additional language added.  Any drive-through lane should be located at the rear of the structure, and ingress and egress from the drive-through should be from a parking lot at the rear of the structure. New developments and structures should be sensitive to the view from existing grounds. The rear of structures shall not face public road rights of way. No parking or drive aisles will be permitted in any setback other than in the case of drive aisles necessary to grant ingress and egress.”  

Councilmember Lerner asked if the ordinance could be amended or what the process would be to make changes to the Plan.  She thought there was merit in tightening the language of the Plan to reflect exactly what it needed to say.  Law Director Crites indicated the any number of amendments could be made to the Plan and be approved by Council.  

Vice Mayor Barsky indicated that the Plan was not a perfect document.  The Plan was designed as a guiding document.  Vice Mayor Barsky indicated that everything was followed from the 1998 Plan.  There were items in this Plan such as the future land use designations that were beneficial.  She asked the Law Director what document would take precedence.  Law Director Crites indicated that a comprehensive plan would be considered, but zoning laws hold precedence.  

Vice Mayor Barsky stated that the Plan cannot be amended any further.  Council could either vote the Plan up or down or table the Plan.  Council should advise the Steering Committee and Township Trustees as a courtesy and determine how they would like to proceed. 

Councilmember O’Keefe moved to hold the public hearing on Ordinance No. 06-2012 open to the July 18, 2012  Council meeting.  Second by Councilmember Lerner.  Motion passed 5-1. 

Vice Mayor Barsky asked Mr. Wernet for a list of specific issues that he felt were problems with the Plan.  Mr. Wernet agreed to provide a list. 

Mayor Hartfield held the public hearing for Ordinance No. 06-2012 open until the July 18, 2012 Council meeting.. 

NEW BUSINESS

Ordinance No. 07-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was recommended for June 6, 2012 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2012 for the June 6, 2012 Council meeting.

Ordinance No. 08-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement with the Granville township Trustees Regarding the Annexation of Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was recommended for June 6, 2012 by Councilmember Montgomery.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2012 for the June 6, 2012 Council meeting.

Mayor Hartfield noted the receipt by Council of an appeal of a Planning Commission decision for 121 South Prospect Street.  Council set an appeal hearing date for June 20, 2012. 

Vice Mayor Barsky left the meeting at 8:58pm. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 2, 2012

Councilmember O’Keefe made a motion to approve the May 2, 2012 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR' S REPORT - April 

The Mayor's report for the month of April was presented for review. 

Councilmember O’Keefe moved to accept the April Mayor’s Report. Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - April 

The Manager's report for the month of April was presented for review. 

Councilmember Johnson asked Manager Stilwell if he anticipated any corrections to the tax revenues due to refunds.  Manager Stilwell indicated that revenues were still ahead of projected levels and he did not anticipate any corrections. 

Councilmember Johnson moved to accept the April Manager’s Report. Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

Councilmember Lerner reported that the Foundation was looking for new board members.  They would also be looking for ways to increase revenues and community participation.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that he had been appointed to the Foundation’s Finance Committee.  Bill Wilkins would be making a presentation of the engineering study for the pass-through renovation next month. 

Granville Recreation District – (McGowan)

No Report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that there were nine applications reviewed at the last meeting with four of those requiring variances.  There was a variance for signs for What’s In It for Me? for a temporary sidewalk sign.  A variance for signs for Bob Evans, who was going through a rebranding process.  Their signs would use existing frames and just replace the color of the sign from yellow to white.  This variance codified the original sign.   There was a lot of residential discussion regarding an amendment to an application from Terra Nova requesting a lot split.  The application was approved.

Open Space Committee – (O’Keefe)

No Report.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report. 

ADJOURNMENT (9:23PM) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Lerner.  Motion carried. 

Council Minutes May 2, 2012

Villages of Granville

Council Minutes

May 2, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:40pm)

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director Crites. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed.

CITIZEN COMMENTS (7:42PM)

Mike Lafferty, 1159 Welsh Hills Road, indicated that he was there for the appeal hearing for 198 Welsh Hills Road.  Mayor Hartfield advised Mr. Lafferty that this meeting was only for Council to accept the appeal and set the hearing date. 

As no one else appeared to speak, Mayor Hartfield closed citizen comments at 7:44pm.

OLD BUSINESS

There was no old business. 

NEW BUSINESS

Rsolution No. 2012-32, A Resolution to Establish a Pay Grade Position for a Utilities Director as Recommended by the Village Manager was introduced and moved for approval by Councilmember O’Keefe.  Second by  Vice Mayor Barsky.

Discussion:

Manager Stilwell commented that with the retirement of Wastewater superintendent Erik Holmquist he suggested that the Village would best be served by returning to a previous management organizational system.  The Village had previously always had a Utilities Director with individual supervisors managing the water and wastewater plants.  The wastewater plant was currently manned by two employees with limited experience. Kyle Zimmerman has worked with the Village for three years and was acting supervisor.  Mike Hopkins, who possessed a wastewater Class 1 license, has worked for the Village for six months.  Manager Stilwell indicated that he and Brian Coghlan of Bird & Bull arranged for John Figgon to work as a temporary, part-time, contract employee to provide Ohio Environmental Protection (OEPA) mandated oversight for the Villages "Class 2" treatment.  This position would be filled within the next four months by a new Utilities Director.  The selected individual would provide direct, daily oversight of the wastewater treatment plant and a general overview of the water treatment plant operations.  A qualified Utilities Director would provide the necessary administrative and technical supervision for these complex utilities especially with all of the future projects on the horizon.  Manager Stilwell stated that he did not have the technical background or capacity to provide appropriate oversight.  The hiring of a Utilities Director would increase wage and benefit costs compared to hiring just a wastewater treatment plant supervisor; however, any increased costs would be more than offset by the anticipated savings from reduced engineering costs, better coordination of services and proper analysis of the working operations of both plants.  Additionally, a vacant position within the water treatment plant was left vacant providing additional cost reductions. Proper coordinated supervision over both plants would allow for the cross training of staff and effective use of equipment. The pay range would be from $42,000 to $65,000. 

Councilmember Montgomery commented that when Water Treatment Plant Superintendent Fruth retired, there should be some cost savings as there would not be a need for his replacement to have the same level of experience.  The Village could have one manager over two departments with a supervisor over each department.  

Councilmember O’Keefe questioned why the Village had a thirty percent water loss.  Manager Stilwell explained that most water systems experienced water loss.  An optimum water loss for a municipality was fifteen percent.  This water loss was caused by hydrant flushing, water leaks from residential pipes or mains.  It was very difficult to locate these leaks especially due to all of the sandstone in the area, but the water department works hard to locate leaks throughout the Village. 

Councilmember McGowan indicated that he had concerns about adding a new position and the need for three supervisors, a Utilities Director and two department heads.  This proposal seemed to be adding administrative personnel costs for a Utilities Director to supervise two department heads.  The Village Manager should provide supervision for the department heads.  Manager Stilwell indicated that he understood Councilmember McGowan’s concerns.  He indicated that he was not intending to hire additional staff above the individuals currently working at the wastewater plant.  The current staff make-up included two individuals at the wastewater treatment plant and four individuals at the water plant, which included Superintendent Fruth.  Whoever was hired would need to have licenses to fulfill OEPA licensure requirements. 

Vice Mayor Barsky indicated her support for hiring a Utilities Director especially if that person could think strategically and problem solve for both plants.  

Mayor Hartfield commented that the Utilities Director was not a new position.  Joe Hickman was the Utilities Director for many years.  When he became the Manager, he had the skills to oversee the utility department, so no one was hired to fill that position.  She indicated that it was beneficial for the Village to hire someone who could provide the Village with a more global view.  Hiring a Utilities Director would provide the Village an opportunity to work toward building toward the future of maintaining both facilities.

Councilmember Johnson hoped that the Village would be able to rely less on the Village engineering firm of Bird & Bull with the hiring of an Utilities Director.  It would be beneficial to hire an individual with some engineering expertise, who was a good manager, forward-thinking and was willing to “roll-up his sleeves.” 

Mayor Hartfield called for a vote to approve Resolution No. 2012-32.  Motion passed.  Resolution No. 2012-32 was approved. 

Mayor Hartfield acknowledged receipt of the appeal of a Granville Board of Zoning and Building Appeals decision for application no. 2012-34 for 198 Welsh Hills Road and scheduled a hearing for June 6, 2012.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of April 18, 2012

Councilmember McGowan made a motion to approve the April 18, 2012 minutes as amended.   Second by Councilmember Johnson. Motion carried.

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

No report. 

Granville Recreation District (McGowan)

Councilmember McGowan reported that the Recreation District was discussing placing a levy on the ballot for this fall to support the construction of recreation center and indoor/outdoor aquatic center.   The total cost of the project was estimated at $21 million.  The levy would be for 4.75 mils averaging $130 per year for residents owning a $100,000 home.  Approximately eight to ten acres of land would bee needed for such a facility.  Vice Mayor Barsky commented that the public should know the location of such a facility prior to voters passing a levy.  Council expressed a number of concerns and questions regarding this proposed levy.  Manager Stilwell indicated that Recreation District Director Wildman indicated that he would like to come before Council and make a brief presentation regarding this proposal.  

Planning Commission (Johnson)

Councilmember Johnson reported that a request for a variance for a stone wall by Kevin Reiner garnered concerns from a neighbor; however, the application was passed. 

Tree and Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Mayor Hartfield reminded Council that they were welcome to march in the Memorial Day parade.  There was a breakfast at 9:30am with the parade kicking off at 10:30am from Centenary Methodist Church.

Councilmember McGowan questioned why a single parking spot in the Village lot behind St. Luke’s Church was restricted.  Manager Stilwell indicated that one spot was temporarily restricted as vehicles parked in that location restricted access.  Once the pass-through issue is resolved, the Village will reevaluate parking spots for the parking lot as well as parking on East Broadway. 

Councilmember O’Keefe asked if additional parking handicapped parking could be made available in front of the post office.  Councilmember McGowan asked for additional handicapped parking next to the mid-street crosswalk also.  Manager Stilwell indicated that he would review these parking needs. 

Councilmember Montgomery questioned if an official use or policy of the requirements for Village website use were needed.  He questioned if there was public confusion about the expectations of the website.  Manager Stilwell indicated that he did not have information available, but the website was just provided as a courtesy and did not need to meet any legal requirement. 

Councilmember Lerner asked about the status of the demolition on West Maple Street.  Councilmember O’Keefe indicated that she was told the garage had been demolished.  Manager Stilwell indicated that he had received an email from the adjoining neighboring indicating that the roots of her tree had been damaged, but no other contact had been received.  Clerk Prasher indicated that the surety bond needed to proceed with the demolition had not been received by the Village. 

OTHER STAFF MATTERS

Manager Stilwell reminded Council that the upcoming month would be very busy in the Village with the Great Granville Garage Sale on May 5th, Denison’s graduation on May 13th and the beginning of the Farmer’s Market on May 19th.

ADJOURNMENT (8:32pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

                                                                                                            

Council Minutes April 18, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 18, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and Law Director Crites. 

APPROVAL OF AGENDA (7:31 pm)

Councilmember McGowan moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:32 pm)

Edith Shories, 128 Maple Street, stated her concerns regarding her neighbor Forrest Blake’s application to demolish his existing garage and build a new garage.  She distributed an opinion from an arborist to Council as requested by the Planning Commission.  Ms. Shories stated that she does not mind if her neighbor builds a garage, but people need to be aware that there were trees involved.  She explained that there are several tall trees on her property whose roots go onto Mr. Blake’s property.  She would hate to lose any of these trees as they “make her garden.”  Ms. Shories stated that she felt the proposed garage should be moved further back towards the applicant’s home.  She stated that moving the garage would ensure the survival of these trees.  Ms. Shories indicated that she was recently advised that a tree on the applicant’s property was sick.  She questioned if this sick tree could endanger other trees in the area.  Ms. Shories stated the professional arborist stated that the work to remove the existing garage “should be done with the utmost patience” to ensure that tree roots were not damaged.  

Councilmember McGowan asked the legal ramifications should a tree fall on someone’s lawn.  Law Director Crites stated that the general rule of law was that liability rested for any damage caused by a tree with the tree’s owner.  For example if one had knowledge that a tree was unstable, that could change legal responsibility.  Ms. Shories stated her insurance agent informed her that the laws have changed and the general rule no longer applies. 

Planner Terry explained that the Planning Commission reviewed Mr. Blake’s architectural plans and granted approval contingent upon the applicant receiving the required variances for setbacks.  The applicant had not applied for variances from the BZBA at this time.  

Councilmember O’Keefe asked the location of the current garage in relationship to the property lines.  Planner Terry stated it could be ten feet (10’) from the property line and the existing garage was currently one foot (1’) from the property line.  Mr. Montgomery questioned what the legal ramifications were if something were built within the setbacks regarding a neighbor’s tree.  Law Director Crites indicated that it would be difficult to say as there could be exceptions.  

Ms. Shories asked Council to please take the opinion of her arborist seriously.  Mr. Montgomery questioned the legalities of tree roots trespassing on another person’s property.  Law Director Crites indicated that the individuals completing the demolition had to exercise care and not be negligent.  Councilmember Montgomery inquired about the purpose of the surety bond.  Planner Terry stated the surety bond was to protect the Village in case the project was left incomplete.  

Councilmember Lerner stated that the demolition of the old structure was not the issue threatening the trees, but rather the installation of the new structure.  Planner Terry stated that the Planning Commission recommended approval of the new structure and suggested that if Ms. Shories had issues with her trees, she should consult an arborist.  The Planning Commission requested that this information be given to the BZBA.  Mayor Hartfield stated that the decision before Council tonight was regarding the structure being demolished.  Mr. Blake’s application still had to be before the BZBA.  She asked if a copy of the report from the arborist could go to the demolition contractor.  Law Director Crites agreed and indicated that if any damage was done, the involved parties were now on notice.  

Vice Mayor Barsky asked the make up of the existing foundation.  Mr. Blake stated mostly gravel with a small concrete area.  Planner Terry stated the testimony offered by Mr. Blake’s son before the Planning Commission indicated that the foundation was gravel only.  Councilmember O’Keefe encouraged Ms. Shories to give Mr. Blake a copy of the arborist’s report.  Mayor Hartfield asked if Council could request that the arborist’s report be included as part of the approval process.  

Ms. Shories stated that street trees could be getting sick from Mr. Blake’s sick tree.  She stated that Mr. Blake’s tree is a “loose cannon.”  She questioned if it was worth building a garage when Mr. Blake ultimately wanted to move.  Mr. Blake stated that he was not planning to move in the near future.  Planner Terry indicated that when the applicant filed for an application for a variance from the BZBA, Ms. Shories would be notified.  The report from the arborist could be submitted to the BZBA and attached to the demolition permit as well.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:52pm. 

PUBLIC HEARING (7:53 PM) 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville

Township and Village of Granville Comprehensive Plan. 

Discussion:   

Bill Wernet, 347 North Granger Street, indicated that there was insufficient notice for the public hearing on Ordinance No. 06-2012.  He explained that the documents (maps) on the Village website were not the current, most up-to-date version thereby making the notice invalid.  Mr. Wernet stated his concern was when members of the public receive notification; they were misinformed with other documents being slipped in at the last minute.  Mr. Wernet stated for this to be a meaningful hearing, Village Council has no other choice than to correct the information on the website.  He indicated he did not know what he could comment about without the correct information in front of him.  Mr. Wernet read aloud a comment he received via email from a Village employee addressing his concerns.  He stated the email indicated that the Village provided the information on their website as a courtesy only.  This form of notification was not legislated.  Mr. Wernet stated there was a legal problem in this situation.  Moreover, he stated there was a misunderstanding of who the government works for and that the public does not work for the government.  Mr. Wernet indicated that as a local realtor, he was consistently told that individuals have problems with the entire Village planning department and process.  He advised that people tell him they were routinely treated rudely.  Mr. Wernet commented that the Village could do better and have historically done better.  Mr. Wernet stated that the bureaucrat was placed above the person paying the salary and “we have a problem dealing with the planning process in this town.”  Councilmember McGowan stated he would have no objection to extending the public hearing to ensure all of the information matches.  Vice Mayor Barsky stated it was best to have everything consistent.  She stated the Village staff needs to make decisions on where they are going to post things for public review.  Vice Mayor Barsky indicated that the Township has put their decision on hold until the Village approved the Comprehensive Plan.   Councilmember Johnson agreed public trust could suffer at this point and he agreed with extending the public hearing.  Planner Terry indicated Clerk Prasher would return on Friday, April 20th and could work on posting the information to the website.  Fourteen days would be needed in order to post a notice.  Manager Stillwell stated a one week notification process was needed and staff would do their best to include information on the website as a courtesy.  He indicated the documents were available in Village Hall as well.  Councilmember Lerner questioned if the amended maps could be voted on separately.  Planner Terry stated no that Council would vote on the entire plan.  Vice Mayor Barsky stated that Council should err on the side of caution and delay the process. Manager Stilwell stated he did not believe that his staff had been rude to anyone during his term as Village Manager.  He stated they could always improve the process.  Vice Mayor Barsky encouraged Mr. Wernet to contact the Village Manager if he felt that he was not being treated well.  Mr. Wernet stated he was told that many people refrain from complaining as they fear it would delay their permit process.    

Vice Mayor Barsky moved to continue the public hearing for Ordinance No. 06-2012 until May 16, 2012.  Second by Councilmember McGowan.  Motion carried.   

Mayor Hartfield closed the public hearing for Ordinance No. 06-2012 at 8:02 PM. 

NEW BUSINESS            

Resolution No. 2012-27, A Resolution to Appoint Members to the Bryn Du

Commission was introduced and moved for approval by Councilmember

McGowan.      Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-27.  Motion passed.  Resolution No. 2012-27 was adopted.

Resolution No. 2012-28, An Resolution to Permit the Demolition of a Wooden Garage at 226 South Mulberry Street was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe 

Discussion: 

Forrest Blake, 226 West Mulberry, questioned if he was obligated to move forward with the demolition if he did not proceed to seek approval from the Board of Zoning and Building Appeals and Planning Commission.  Planner Terry indicated no.  

Mayor Hartfield called for a vote to approve Resolution No. 2012-28.  Motion passed.  Resolution No. 2012-28 was adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 4, 2012

Councilmember McGowan made a motion to approve the April 4, 2012 minutes as amended.  Second by Vice Mayor Barsky.   Motion carried.

MAYOR' S REPORT - March 

The Mayor's report for the month of March was presented for review. 

Councilmember McGowan moved to accept the March Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - March 

The Manager's report for the month of March was presented for review. 

Manager Stilwell indicated that March income tax revenues were down, but still above projections.  He indicated that a contractual agreement was reached to provide Class II licensure services for the wastewater treatment plant on a twenty hour a week basis.  This temporary measure would maintain the Village’s compliance with the Ohio EPA. 

Councilmember McGowan moved to accept the March Manager’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

No Report.

Granville Foundation – (Montgomery)

No Report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that Reader’s Garden received a variance for a new sign window sign.  He stated that this application brought up some issues regarding Village Code regulations on sign space.  A privacy fence for 119 South Prospect was denied.   Councilmember Johnson stated he wished Mr. Wernet were present to hear his comments.  He stated that as a previous Planning Commission member for over two years, applicants may not have received the response they wanted, but they were always treated courteously.  Councilmember Johnson stated he agreed that the Code could be friendlier.  The Planning Commission does a thankless job and they do it well.  Councilmember O’Keefe agreed with Councilmember Johnson.  Councilmember Montgomery stated that he served on the BZBA and felt it was a “positive spirit.”  Councilmember Lerner stated that she observed individuals were often surprised that they needed to acquire any type of permission for things they wanted to do on their property.    

Planning & Zoning Committee – (Barsky, Mershon, O’Keefe)

No Report. 

Comprehensive Plan – (Barsky)

No Report. 

Granville Recreation District – (McGowan)

No Report.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that work would begin on Opera House Park with John Klauder landscaping.  The Commission hoped to have this project completed before the 4th of July.  The Commission inquired as to who was responsible to clean up the alley and walkway between St. Luke’s Church and the Granville Historical Society.  Manager Stillwell indicated that he would check as to when clean-up of the walkway would be completed.  He also indicated that Keith Myers would be assisting with the bid process for transitioning the driveway into a walkway.  They were aware of the July deadline.  Councilmember Lerner reported that the Arbor Day celebration would be at the Intermediate School on April 27th  with two to three trees being donated by AEP. 

Union Cemetery (Barsky)

Vice Mayor Barsky stated that the joint Union Cemetery meeting between the Village and the Township Trustees would be held the first week in May.  Lyn Boone was nominated to fill the third Board member position vacated by Robert Drake. The Fannins will arrive the first week of June for fifteen days.  

OTHER COUNCIL MATTERS 

Councilmember McGowan asked about the Village ordinance regarding tall grass.  He stated that there was a violation of the tall grass ordinance as the grass was over six inches.  He asked if the Village could assess the property and make a determination.  Law Director Crites stated that the Village has authority after notification and after a specified period of time, the cost could be passed along to the resident.  Generally residents respond to any violation notice and fix any issues. Law Director Crites stated there could be a charge for mowing plus an administrative fee. 

Manager Stillwell indicated that he would be making a recommendation to Council regarding the establishment of a Utility Director position.  A Resolution would be brought before Council within the next two weeks with a pay range in line with the Police Chief.  .  Mayor Hartfield commented that with some of the issues regarding both the water and sewer plants over the past few years, the inclusion of a Utility Director position would be beneficial regarding compliance issues, efficiency, effectiveness, etc.  Councilmember McGowan stated that he was unsure of what other communities do.  Manager Stillwell stated he would present two studies addressing that question.  Councilmember McGowan stated that within the last couple years, the Village has tended to hire individuals at the top end of the pay scale.

Manager Stillwell stated he received a proposal from Tim Tyler of TACO Sports.  This information was forwarded to Council, but no feedback was received.  Manager Stillwell indicated that he advised Mr. Tyler that the Village would support these programs this year as they were already budgeted, but not to expect similar contributions next year.  Vice Mayor Barsky questioned funding these events versus the Granville picnic.  Council agreed that funding these events next year would need further discussion.  Mayor Hartfield commented that she was not aware that funding for these events was perpetual.  

Councilmember O’Keefe advised that she and Vice Mayor Barsky attended a County Commissioner’s meeting regarding the use of brine on local roadways.  The County Commissioners indicated that brine from fracking would not be used on local roadways.  The brine used locally was from production wells. Councilmember O’Keefe was awaiting information as to what type of brine came from production wells.  The Commissioners assured those at the meeting that the brine from production wells was safe. Councilmember O’Keefe indicated that a fracking well was at the Knox County border  Work needs to be done to ensure that state legislators help make regulations to protect the water supplies. 

The Joint Union Cemetery meeting will be held on May 2, 2012 at 7:00pm.   Council indicated this meeting has to take place in Council Chambers according to the ORC.  The meeting could not be held at the Bryn Du Mansion as previously suggested. 

Manager Stilwell indicated that clean-up/fix-up week would begin next week.  Wood items would be picked up the week of April 23rd.  All other items would be picked up the week of April 30th.  Manager Stillwell indicated that he was investigating an alternate for weekly pick up of all items with Big O Refuse.  He will report his findings to Council.  

ADJOURNMENT (8:50 PM) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes April 4, 2012

Villages of Granville

Council Minutes

April 4, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director Crites. 

Councilmember McGowan moved to excuse Councilmember O’Keefe.  Second by Vice Mayor Barsky.  Motion passed.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed. 

CITIZEN COMMENTS (7:35PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:36pm. 

PRESENTATION 

      Water Treatment Plant Lime Sludge Regulatory Compliance

Manager Stilwell advised Council that the water treatment plant was working well as a ground water treatment plant.  The plant currently ran well under capacity.  He encouraged Councilmembers to tour the plant.  Manager Stilwell reported that lime, in general, was safe.  Lime was used to affect the pH and the hardness of the water.  The water plant produced approximately six to seven hundred tons of lime per year.  The Village has a problem with how to remove the lime produced by the purification process.  The Village typically dried lime on the well field next to Raccoon Creek.  The Ohio Environmental Protection Agency advised the Village that this process was no longer an accepted procedure.  Manager Stilwell indicated that the Village has been aware of this issue since at least 1991.  The Village was recently cited by the OEPA for maintaining dry beds of lime and inputting lime slurry into Raccoon Creek fromthe storage tanks.  The Village removed that dry lime and liquid lime to meet OEPA compliance regulations.  The Village was now in compliance.  The Village will no longer store lime along the creek bank and will pay for the removal of the liquid lime about every six months.  Manager Stilwell indicated that Brian Coghlan of Bird & Bull would provide a presentation discussing the Village’s lime problem. 

Brian Coghlan advised Council that his presentation would provide an evaluation of the lime sludge storage issues and possible alternative disposal processes.  Mr. Coghlan provided Council with a flow diagram describing the water treatment process.  He outlined the regulations that the Village must follow to remain in compliance.  The current problem is the lack of sufficient lime sludge storage and/or disposal.  The Village currently has .15 acres of lime storage along a creek bank in the floodway.  The lime storage design criteria require 3.50 acres.  Mr. Coghlan indicated that the short term solution was to remove all dried lime from the creek bank, which has been done, and to continue emptying the existing lime sludge basins on a regular basis.  Mr. Coghlan provided Council with possible long-term alternatives.  

  1. Do nothing
  2. New lime sludge lagoons – on-site
  3. New lime sludge lagoons – off-site
  4. Discharge lime sludge to the Village’s wastewater treatment plant via sanitary sewer lines or by hauling
  5. Haul lime sludge to other publicly owned treatment works
  6. Sludge dewatering press
  7. Discontinue water softening process
  8. Change water treatment process 

Mr. Coghlan reviewed each of the alternatives eliminating doing nothing, discharging the lime to the Village’s wastewater treatment plant, building a dewatering press, discontinuing water softening and changing the entire water treatment process.  He indicated that building new lime lagoons on-site could be possible on property near the old ice rink.  He also suggested that building a new lime lagoon off-site, but within a two mile radius was also a viable option.  The Village could also pay another publicly owned plant to take the Village’s lime sludge.  Mr. Coghlan indicated that Bird & Bull was putting together an alternative analysis for Council to review that would be available this fall.  He suggested that a process to resolve this issue could be initiated and operational by mid-2014.

Manager Stilwell added that Council would not need to make any decision regarding this issue currently.  He wanted Council to know how staff would be proceeding.  

Councilmember Montgomery asked if the Village would be hauling the liquid sludge until an alternative solution was found.  Manager Stilwell indicated in the affirmative.  Water superintendent Fruth stated that the liquid sludge would need to be hauled about every six months. 

Council thanked Mr. Coghlan for his presentation. 

PUBLIC HEARING 

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway

Manager Stilwell advised Council that Ordinance No. 04-2012 grants access across Park National Bank property to the Granville Historical Society and the Village.  This Ordinance will legitimize a long standing use. 

Ordinance No. 05-2012 will grant Park National Bank a permit to further encroach on Village property (sidewalk) and allow the Bank to become more ADA compliant. 

Councilmember McGowan asked how many spaces were in the Village parking lot behind St. Luke’s.  Manager Stilwell indicated ten spaces.  Councilmember McGowan questioned if Council should allow for additional public comment by holding the public hearing open for an additional meeting as the agreement regarding access was just reached.  Manager Stilwell indicated that the hearing was advertised and if any issues arose in the future, Council could address those at that time.

 Vice Mayor Barsky asked why the previous version was limited to Village employees and Village contractors only.  Law Director Crites indicated that Park National Bank wanted indemnification, which was not permitted by law.  This agreement protects that Village, but will address any problems caused by Village staff, Councilmembers or Village contractors while working for the Village.

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:44pm. 

OLD BUSINESS 

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2012:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 04-2012 was approved. 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2012:  Lerner (yes); McGowan (yes); Montgomery (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 05-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-25, A Resolution to Establish a Process to Request and Authorize Expenditures from the Capital Improvement Reserve Fund was introduced and moved for approval by Councilmember McGowan.  Second by  Vice Mayor Barsky. 

Discussion:

Mayor Hartfield clarified that only applications for projects that benefit the Village or Village infrastructure would be considered. 

Councilmember Johnson expressed concerns about the financial prudence to pay off the Bryn Du note early.  He questioned if the interest earned this year would pay for costs to renew the bond.  He also suggested that the note not be paid until the end of the year and be reviewed prior to making any pay off.  Manager Stilwell indicated that the note would not be paid until it came due December 1, 2012.  

Councilmember Johnson also commented that he would prefer capital funds not be used to pay for street improvement projects this year.  With the increase in Village tax revenues, the General Fund should cover this expenditure.  Manager Stilwell indicated that the funds needed to be allocated in order for the project to proceed.  He also affirmed that if sufficient funds were left at the end of the year, the cost of the street improvements would be reimbursed to the Capital Fund. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-25.  Motion passed.  Resolution No. 2012-25 was approved. 

Resolution No. 2012-26, A Resolution to Appoint a Member to the Planning Commission Representing the Board of the Granville Exempted Village School District was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-26.  Motion passed.  Resolution No. 2012-26 was approved. 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville Township and Village of Granville Comprehensive Plan was recommended for April 18, 2012 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2012 for the April 18, 2012 Council meeting. 

Vice Mayor Barsky asked that the feedback from the Licking County Planner be provided to Council for their review and the suggestion as to how the Township should proceed. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of March 21, 2012

Councilmember McGowan made a motion to approve the March 21, 2012 minutes as amended.   Second by Vice Mayor Barsky. Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

No report. 

Granville Recreation District (McGowan)

Councilmember McGowan reported that the Recreation District was beginning spring sign-ups. 

Planning Commission (Johnson)

Councilmember Johnson reported that he was unable to attend the most recent Planning Commission meeting.  There was another meeting on Monday, April 9th.

Tree and Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was hosting a meeting this evening regarding the Emerald Ash Borer at the Bryn Du Mansion.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember McGowan asked that staff review the possibly extended locations of the some of the café seating.  Manager Stilwell indicated that he would follow-up. 

Councilmember Lerner questioned if residents could utilize the ice rink as an ice rink for our local hockey and ice skaters.  Manager Stilwell indicated that he would speak with the Rec District.

OTHER STAFF MATTERS

Manager Stilwell reminded Council of the reception for retiring Township Fiscal Clerk Norm Kennedy at the Granville Inn from 5:00pm to 7:00pm on April 5th.

ADJOURNMENT (9:02pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.  

Council Minutes March 21, 2012

Villages of Granville

Council Minutes

March 21, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Vice Mayor Barsky, Mayor Hartfield and Manager Stilwell. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed. 

CITIZEN COMMENTS (7:35PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:36pm. 

PRESENTATION 

      Tax Increment Financing (TIF)

Manager Stilwell advised Council that staff was updating a presentation that was previously presented regarding Tax Increment Financing (TIF).  A TIF is a commonly used funding tool for local governments to pay for public improvements that match private investments reducing the demand of residential income tax and property tax.  With the recent annexation request for the Columbus Road area and possible future development in the South Main Street area, staff wanted to revisit the use of the TIF program.  Prior to this presentation, staff spoke with Granville Township and the Granville Exempted Village School District regarding the impact of any future TIF.  Both entities were supportive.  A TIF could be a possible answer as a means to finance future infrastructure improvements.  Should Council indicate an interest in moving forward with a TIF, staff would hope to have one in place by the summer of 2012. 

Dennis Schwallie, the Village Bond Counsel, provided Council with a brief synopsis of how a TIF works. TIFs were designed to capture increases in property tax revenue from private improvements to pay for public infrastructure improvements or debt service on bonds.  Ohio Revised Code Section 5709.40 provided municipalities with the authority to utilize TIFs to improve public roads, install water/sewer lines, remediation, demolition, land acquisition, enhancement of public waterways and improvements for gas, electric and communication service facilities.  All TIFs must be approved as an ordinance by municipal governing bodies.  Mr. Schwallie indicated that the following steps would need to be implemented to form a TIF. 

  1. Identify the project.
  2. Identify when and what private investments would be constructed.
  3. Identify what public infrastructure improvements were needed.
  4. Identify what properties will benefit from the infrastructure improvements.
  5. Identify the amount of increased taxed needed to finance improvements and for how long.

Mr. Schwallie indicated that should Council be interested in moving forward with a TIF, he would be happy to return and help with the specific process needed to set up a TIF. 

Planner Terry provided Council with possible tax scenarios should a TIF be implemented for the South Main Street area.  Manager Stilwell advised Council that staff would  further 

Safety Service Complex – Chief Jeff Hussey

Fire Chief Jeff Hussey provided Council with a recap of an earlier presentation regarding the needs of the fire and police departments and a proposed joint safety service facility.  Chief Hussey indicated that this presentation was meant to be a long-range planning tool to look at the future needs to these services.  He indicated that he understood the current financial stresses that both the Village and Township were facing.  He requested that Village Council provide feedback as to any interest in proceeding with a joint venture such as the one proposed. 

Emerald Ash Borer

Don Hostetter, Chair of the Tree & Landscape Commission, advised Council that the Emerald Ash Borer had been found in the Village or ash trees located at the corner of North Prospect and East College Streets.  He indicated that the Tree & Landscape Commission had a program in place to handle any infestation.  The trees could be treated; however, most trees will just be removed.  He indicated that the Tree & Landscape Commission would be hosting a public forum to raise awareness, provide information to the public and seek media assistance in spreading the message. 

Mayor Hartfield asked if residents could contact the Tree & Landscape Commission with any questions or concerns.  Mr. Hostetter indicated that information would be made available in Village Hall and a public information meeting would be held on April 4, 2012. 

PUBLIC HEARING 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria

As no one appeared to speak, Mayor Hartfield closed the public hearing at 9:27pm. 

OLD BUSINESS 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Councilmember McGowan indicated that he was not in support of this ordinance as he  was not in support of some items it approved. 

Councilmember Johnson asked why the funds generated from increased revenue and residual funds from last year were not used instead of funds from the Capital Improvement Fund.  He indicated that once funds were used from the Capital Improvement Fund, those funds would not be replaced.  Vice Mayor Barsky indicated that funds could be replaced if there were residual funds at the end of 2012.  Councilmember Johnson commented that removing funds was generally easier than replacing funds.  Manager Stilwell indicated that fund allocation could be reviewed later in the year.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 02-2012:  Johnson (yes); Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 02-2012 was approved. 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell reminded Council that the Village of Alexandria Council had already approved this contract.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2012:  Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 03-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-24, A Resolution to Award the Contract for the 2012 Street Improvement projects to the Shelly Company, as per Specification, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember McGowan. 

Discussion:

Manager Stilwell indicated that the bids came in lower than the engineering estimate.  The bid process included two bids, a base bid for the roadway road and an alternate bid for the decorative crosswalks.  Village staff recommended that funding for the decorative crosswalks not be approved. 

Councilmember Montgomery asked if the reason that the bid was so low was due to the contractor using lower quality materials.  Manager Stilwell indicated that the materials were the same as used previously.  

Councilmember McGowan asked the timeframe for the street project.  Manager Stilwell indicated that the contractor would be working with Service Director Hopkins to ensure that the project moves along quickly and attempts to avoid construction during high peak periods. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-24.  Motion passed.  Resolution No. 2012-24 was approved.

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street was introduced and a hearing date was recommended for April 4, 2012 by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2012 for the April 4, 2012 Council meeting 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway was recommended for April 4, 2012 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2012 for the April 5, 2012 Council meeting 

Manager Stilwell indicated that Ordinance No. 04-2012 would provide an access easement to the Village parking lot behind 118 South Main Street.  This agreement was prepared by Village staff and the Law Director and presented to Park National Bank.  Manager Stilwell indicated that Park National Bank responded earlier this morning requesting modifications to the agreement.  He indicated that he would review the changes requested and advise Council. 

Councilmember McGowan excused himself from the remaining portion of the meeting at 9:43pm.

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of March 7, 2012

 Councilmember O’Keefe made a motion to approve the March 7, 2012 minutes as amended.   Second by Councilmember Johnson. Motion carried.

MAYOR' S REPORT - February 

The Mayor's report for the month of February was presented for review. 

Councilmember O’Keefe moved to accept the February Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - February 

The Manager's report for the month of February was presented for review. 

Councilmember O’Keefe moved to accept the February Manager’s Report. Second by Vice Mayor Barsky.  Motion carried.

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation was just began the solicitation process for their spring fundraising efforts.  He also indicated that Bill Wilkins reported that there was a change in use requested for the Foundation grant awarded for the pass-through project.  Manager Stilwell indicated that the design firm selected agreed to work pro-bono and requested that the $5,000 be used toward the construction portion of the project. 

Granville Recreation District (McGowan)

No report. 

Planning Commission (Johnson)

Councilmember Johnson reported that the Planning Commission held a special meeting on March 19th to review and make a recommendation regarding the comprehensive plan, but was unable to attend the meeting.  Vice Mayor Barsky, who attended the meeting, indicated that the Planning Commission moved to recommend the plan with a few corrections to a couple maps. 

Tree and Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that the Board was discussing issues involving who provides the financing for the upkeep and maintenance of the Old Colony Burial Ground.  The Township indicated that it carries all of the weight financially.  The Board will evaluate the exact costs of the cemetery’s expenses.  The Fannins will available for three week this year.  As the Fannins are aging, there was discussion about how to best utilize their services during the next several years.  Vice Mayor Barsky indicated that Board member Robert Drake would be stepping down from his position when his term expires in May.  The Board will be looking for a replacement community member to appoint. 

OTHER COUNCIL MATTERS

Manager Stilwell provided Council with a Capital Improvement Fund Distribution process and application.  He asked Council how they would like to proceed.  Council indicated that staff should prepare legislation to adopt this process.  Additionally, Council indicated that, of the total $1.9 million, $1 million would be set aside and saved in 2012, $359,000 would be used to pay off the Bryn Du note, $312,754.25 would be used to finance the 2012 street improvement project with the remaining being used as part of the application process.  All requests for funding would be brought before Village Council for approval. 

Manager Stilwell provided Council with information from the Granville Township Trustees requesting Council’s position regarding the proposed purchase of the development rights to the Granville Golf Course.  The Trustees and Open Space Committee received a request proposing that Open Space funds be used to purchase development rights.  The Trustees were requesting Village Council’s position on this request.

Vice Mayor Barsky expressed concern about perception issues should such a large expenditure of Township funds on Village property.  She also commented that the she would certainly like to see the golf course remain a golf course.  The Comprehensive Plan identifies this area as green space.  However, more information such as the amount proposed and what were the areas available for development.

Councilmember Lerner requested that staff provide a map showing the flood zone areas on the property. 

Councilmember O’Keefe questioned if the Open Space Committee had made a recommendation.  Manager Stilwell indicated that the process was for the Trustees was parallel with the Open Space Committee.  Councilmember O’Keefe suggested that perhaps the Trustees could make a presentation to the Village Council.  Manager Stilwell indicated that the Trustees were anticipating making a decision shortly.

Councilmember Montgomery indicated his preference for the property to remain a golf course.  Mayor Hartfield agreed as the golf course was a community institution.

Councilmember Johnson commented that the Village had control of any development issues in the Village regarding approval of development plans, zoning and variances.  Perhaps the use of public funds would not be best served by purchasing the development rights to the golf course as there was not information regarding the likelihood of development on this property.  There were other policy tools available to manage the development of this property.  If the goal of the property owners was to maintain the property as a golf course, the property could be deed restricted.  

Council asked Manager Stilwell to advise the Granville Township Trustees that their consensus was that property should remain a golf course and/or green space.  However, Council had additional questions prior to making a recommendation as to spending Open Space funds including what were the threats of development, other possible options available to maintain the property as a golf course, the cost of purchasing the development rights, possible means to control develop through changes or clarification of the Village zoning codes and the inclusion of public participation in the decision.

OTHER STAFF MATTERS

Councilmember Lerner encouraged Council to provide a response to Chief Hussey regarding Council’s interest in moving forward with a joint safety service complex.  Councilmember O’Keefe asked if the Village had completed a needs assessment of the Granville Police Department and staffing.  Manager Stilwell indicated that the GPD was included in the assessment completed by the fire department.  Vice Mayor Barsky acknowledged concerns with the police department’s current facilities.  She also indicated that there were possible alternatives such as the police department moving into a vacated fire department building and making renovations.  Council asked Manager Stilwell to advise Chief Hussey that the safety service complex was not a high priority for Village Council in 2012.  The Village would also need to review and further determine the current and future needs of the police department.  Village Council was appreciative of Chief Hussey’s efforts in regard to this project.   

Manager Stilwell confirmed with Council that there preference was to cancel the 2012 Great Granville Picnic.  Council responded in the affirmative.

Manager Stilwell indicated that the repairs to the East Broadway sidewalk and roadway in front of the Granville Historical Society were complete. 

Councilmember O’Keefe reported that she attended the recent meeting at Denison regarding fracking and commercial drilling.  The meeting was very informative.  She thanked Carol Apacki for her role in organizing this three-part informational meeting.

ADJOURNMENT (10:48pm)

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky. Motion carried. 

Council Minutes March 7, 2012

Villages of Granville

Council Minutes

March 7, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Mayor Hartfield, Law Director Crites and Manager Stilwell. 

Councilmember O’Keefe moved to excuse Vice Mayor Barsky.  Second by Councilmember Lerner.  Motion passed.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember Lerner. Motion passed. 

CITIZEN COMMENTS (7:35PM)

Justin Lodge, Chair of the Granville Recreation Board, spoke in support of Kate Barrett being reappointed as Council’s representative to the Rec District.  Kate has been the representative for the past three years and done a great job.  She has been an integral board member and has a professional skill set relevant and important to the board.  Mr. Lodge asked for Council’s support of Kate Barrett. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PRESENTATION

Planner Terry advised Council that staff scheduled on opportunity for Metropolitan Partners to speak before Council regarding property owned on the northeast corner of Columbus Road and Weaver Drive and south of Weaver Drive.  This property was identified as being owned by Raccoon Creek LLC.  Planner Terry provided Council a map showing the specific property location, topography, flood zones, utilities and the Village’s Wellhead Protection Overlay District.  She advised Council that Metropolitan Partners were interested in annexing a portion of their holdings in that area into the Village to secure infrastructure services for development.  Planner Terry indicated that this property was a gateway area into the Village making it advantageous for the Village to be able to regulate zoning and utility services.  The process would be similar to the annexation of South Main Street with Village staff developing an annexation agreement with Metropolitan Partners, a development plan being presented and a determination of zoning for the area.  

Tim Rollins of Metropolitan Partners provided Council with parcel maps showing the specific property that they were interested in annexing into the Village.  He indicated that Metropolitan Partners would like to follow the same process for annexation as was done for their South Main Street property.  He indicated that annexing this property into the Village would also remedy the outstanding issues involving the Kendal sewer line easement.  Mr. Rollins indicated that he firm had discussed preliminary site and zoning issues, but nothing was as yet defined.  Metropolitan Partners would also be willing to agree to the area being zoned Village Gateway District as South Main Street was zoned. 

Jack Reynolds of Smith & Hale, legal counsel to Metropolitan Partners, indicated that this annexation process would need to be different from any previous process.  There was an issue with a small parcel located in State of Ohio right-a-way that was still deeded in a private individual’s name.  The annexation process will still be possible, but will require both Village and Township cooperation. 

Trustee Paul Jenks indicated that the property in question was in the middle of Weaver Drive.  He also reminded Council that the Village would be responsible for the maintenance of all of Weaver should any portion of the roadway be annexed.

Jack Lucks of Metropolitan Partners advised Council this property was mined in the 1940s and 1950s.  That mining substantially removed quantities of soil from that property lowering its grade.  

Councilmember McGowan asked what type of businesses would be permitted in this development.  Planner Terry indicated that if the Village Gateway District zoning were implemented, there would be a variety of permitted and conditional use businesses allowed.  Mr. Reynolds indicated that no specific businesses were slated.  All business and development plans would be approved by the Granville Planning Commission.  This request was only the first step in a much larger process. 

Councilmember Lerner asked for an explanation of the various flood designations.  Planner Terry indicated that the A on the map means flood plain and the AE means floodway.  The floodway areas were heavily restricted where as the flood plain permitted development, but current flood plain levels must be maintained. 

Paul Jenks spoke on behalf of the Township Trustees.  He indicated that Metropolitan Partners was a quality developer and this project was a good development.  The Township would be willing to enter into an agreement with the Village for annexation.  He also indicated that should a TIF agreement be made, he wanted the Granville Fire Department’s tax revenue to remain whole.

Councilmember O’Keefe asked if the Ohio Department of Transportation would need to be contacted and included in the process.  Planner Terry indicated that ODOT would be notified as part of the zoning process.

Councilmember McGowan asked the next step in this process.  Manager Stilwell indicated that an annexation agreement between Granville Township and the Village of Granville would need to be drafted to address each entities interest.  An annexation agreement between the Village of Granville and Metropolitan Partners would need to be drafted.  This agreement would also contain an agreement regarding the dedication of the Kendal sewer line.  The annexation process would then proceed through to the Licking County Commissioners. 

Manager Stilwell asked if Council was in support of Village staff moving forward in drafting agreements to proceed with this annexation requested.  Council indicated their support for the process moving forward. 

PUBLIC HEARING 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 01-2012. 

OLD BUSINESS 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code Provisions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2012:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 01-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect Street in Front of the Business Known as Greek Eats for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-15.   Motion carried.  Resolution No. 2012-15 was approved. 

Resolution No. 2012-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner.

Discussion:

Councilmember Montgomery asked if there was a smoking policy for the sidewalk cafes.  Councilmember McGowan responded that smoking policies were dictated by each individual business owner. 

Councilmember O’Keefe asked if there were problems with the sidewalk cafes in general.  Mayor Hartfield indicated that some issues may arise during busy evenings, but not often or any serious issues. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-16.   Motion carried.  Resolution No. 2012-16 was approved. 

Resolution No. 2012-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion.

Councilmember McGowan confirmed that there was no alcohol permitted in the sidewalk café areas.  Manager Stilwell responded in the affirmative. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-17.   Motion carried.  Resolution No. 2012-17 was approved.

Resolution No. 2012-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as Bella for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion.

Councilmember O’Keefe questioned if Bella’s planters blocked the pedestrian walkway portion of their café seating.  Manager Stilwell indicated that staff would work with each business to ensure pedestrian walkways were open and the seating remained in its designated areas.  The Manager has the authority to revoke café seating permits at any time.  Councilmember McGowan commented that the main issue was when tables and chairs were moved around outside their designated café seating areas.  Planner Terry indicated that each business owner was aware of the location of their café seating areas.  The Village was also moving some of the streetscape items such as trash cans, benches and bike racks to promote pedestrian mobility.

 Vote to approve Resolution No. 2012-18.  Motion carried.  Resolution No. 2012-18 was approved.

Resolution No. 2012-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-19.   Motion carried.  Resolution No. 2012-19 was approved. 

Resolution No. 2012-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Vote to approve Resolution No. 2012-20.  Motion carried.  Resolution No. 2012-20 was approved. 

Resolution No. 2012-21, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-21.   Motion carried.  Resolution No. 2012-21 was approved. 

Resolution No. 2012-22, A Resolution to Fill Vacancies on the Granville Arts Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Councilmember Lerner made a motion to amend Resolution No. 2012-22 to appoint Neal Zimmers as the Granville Recreation District member and Maggie Sobataka as a Village Community-at-Large member.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a vote to amend Resolution No. 2012-22 to appoint Neal Zimmers and Maggie Sobataka to the Granville Arts Commission.   Motion carried.  Resolution No. 2012-22 was amended. 

Council asked Mr. Zimmers if he had anything to add.  Mr. Zimmers indicated that he was a born in Granville and recently moved back to Granville.  He was happy to help with the Arts Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-22 as amended.   Motion carried.  Resolution No. 2012-22 was approved as amended.

Resolution No. 2012-23 A Resolution to (Re)Appoint a Member to the Board of Trustees for the Granville Recreation District was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson.

Discussion:

Councilmember Lerner commented that both applicants would be excellent board members; however, she indicated that she was in support of leaving Kate Barrett on the board as she was in the middle of several projects.  It would be beneficial for her to be reappointed to the GRD.  

Councilmember Montgomery moved to appoint Susan Cramer as the Council’s representative to the Granville Recreation District.  Second by Councilmember O’Keefe. 

Councilmember Lerner commented that she appreciates Ms. Cramer willingness to serve and the work she has done for the community in various capacities.  However, she would be in support of reappointing Ms. Barrett to allow her to finish the job she started. 

Mayor Hartfield also thanked Ms. Cramer for her wonderful work in the community, but would also support reappointing Ms. Barrett. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-23 to appoint Susan Cramer to the Granville Recreation District:  Lerner (no); McGowan (no); Montgomery (yes); O’Keefe (yes); Johnson (no); Mayor Hartfield (no).  Motion failed 3-2.  

Councilmember Lerner moved to appoint Kate Barrett as the Council’s representative to the Granville Recreation District.  Second by Councilmember Johnson. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-23 to appoint Kate Barrett to the Granville Recreation District:  Lerner (yes); McGowan (yes); Montgomery (no); O’Keefe (yes); Johnson (yes); Mayor Hartfield (yes).  Motion passed 5-1.  Resolution No. 2012-23 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-23 as amended.   Motion carried.  Resolution No. 2012-23 was approved as amended. 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and a hearing date was recommended for March 21, 2012 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Manager Stilwell commented that the unexpected assessment from the Village’s health care consortium had to be paid.  Granville received a much lower assessment than several other communities.  Staff was meeting with other organization to determine possible options. 

Councilmember Montgomery asked if the monies being appropriated for the improvements to the Wastewater Treatment Plant were funds received from the Ohio Works Loan fund.  He also questioned if the repayment of this loan was included when the new sewer rates were determined.   Manager Stilwell responded in the affirmative to both questions. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2012 for the March 21, 2012 Council meeting 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and a hearing date was recommended for March 21, 2012 by Councilmember McGowan.  Second by Councilmember Lerner. 

Mayor Hartfield recognized representatives from the Village of Alexandria – Village Administrator Linda Brown and Finance Director Laura Van Scoy. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-2012 for the March 21, 2012 Council meeting.

REVIEW AND APPROVAL OF MINUTES

Special Council Meeting of February 11, 2012

Councilmember O’Keefe made a motion to approve the February 11, 2012.   Second by Councilmember McGowan. Motion carried.

Regularly Scheduled Meeting of February 15, 2012

Councilmember McGowan made a motion to approve the February 11, 2012 minutes as amended.   Second by Councilmember O’Keefe. Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report.

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation would be adding two additional board members.  The Foundation also completed their grant approval process for 2012.  The Foundation awarded a grant for up to $5,000 to the Granville Historical Society and St. Luke’s Episcopal Church for architectural design work for the pass-through.  

Granville Recreation District (McGowan)

No report.

Planning Commission (Johnson)

Councilmember Johnson reported that there were three applications presented.  A one story attached garage was approved as well as the plans for the ADA accessible ramps for Park National Bank.  An “open” sign variance was also approved for 119 ½ South Prospect Street.  This additional sign increase the maximum square footage permitted by 1.6 square feet above the current signage level.  The GPC also held a work session with Terra Nova Homes for a property on Welsh Hills Road.  They were requesting a lot split.

Tree and Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission has detected the Emerald Ash Borer in a few Village trees.  ODNR has inspected the trees to make confirmation.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember O’Keefe advised Council that they received a copy of the final draft of the Comprehensive Plan. 

Councilmember McGowan moved that the draft Comprehensive Plan be forwarded to the Granville Planning Commission for their review and recommendations.  Second by Councilmember Johnson.  Motion passed.

OTHER STAFF MATTERS

Manager Stilwell advised Council of the following issues:

  1. The Village received a violation from the Ohio EPA regarding the lime sludge along the banks of Raccoon Creek.  Staff will be making a presentation to Village Council to update Council on what progress was being made to solve this problem.
  2. Manager Stilwell recently attended the Ohio City Managers Association conference in Columbus.
  3. He met with Denison regarding their upcoming summer construction projects to discuss any potential problem areas.
  4. Council was provided with a map identifying the new location of the proposed Enterprise ethane pipeline.

    5. Councilmember Montgomery, Finance Director Kraner and Manager Stilwell met to discuss possible options regarding the use of the Capital Improvement Fund revenues.  Several suggestions as to how the funds should be dispersed were suggested including paying off the Bryn Du note, completing the 2012 street improvement project and saving a large portion of the funds.  Councilmember Montgomery wanted the bulk of the funds to be held as a rainy day fund.  Councilmember McGowan questioned if Village resident input would be part of the process.  Manager Stilwell indicated that he would develop a process to present to Council during their next Council meeting.  Councilmember O’Keefe requested that funding pathway construction, such as a Burg Street path, be included.  Council indicated their support for the development of a process to disperse funds.  Council also indicated that all funds should be spent toward Village needs, not outside requests.  Councilmember Johnson requested information regarding the savings to the Village should the Bryn Du note be repaid early.

ADJOURNMENT (9:20pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Lerner.  Motion      carried. 

Employee Payroll / Compensation

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