Granville Community Calendar

Council Minutes October 3, 2012



October 3, 2012


CALL TO ORDER (by Mayor Hartfield at 7:36pm) 



Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, and Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

Councilmember McGowan moved to excuse Vice Mayor Barsky.  Second by Councilmember Johnson.  Motion passed. 


Councilmember McGowan moved to approve the agenda as presented.  Seconded by Councilmember O’Keefe.  Motion carried.    


As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 


Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for property located at 198 Welsh Hills Road. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe and Mayor Hartfield. 

Councilmember McGowan recused himself from the proceedings. 

Please note an official transcript of the October 3, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.  

Councilmember O’Keefe moved to remove the appeal for remanded Application       #2012-34 from the table.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to remove the appeal for remanded Application  #2012-34 from the table: Councilmembers Lerner - yes, Montgomery - yes, O’Keefe - yes, Johnson – yes and Mayor Hartfield - yes.  Motion passed 5-0.  

Councilmember Lerner moved to reverse the decision of the Board of Zoning and Building Appeal for remanded Application #2012-34.  Second by Councilmember Montgomery.  

Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - yes, O’Keefe - no, Johnson – no, Lerner – yes and Mayor Hartfield - yes.  Motion passed 3-2.  

Mayor Hartfield announced that the Board of Zoning and Building Appeal decision to approve remanded Application #2012-34 has been reversed.  

Mayor Hartfield called the regular meeting of Council back to order at 8:20pm. 

Councilmember McGowan returned to the meeting. 


There was no old business. 


Resolution No. 2012-44, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-44.  Motion carried.  Resolution No. 2012-44 was adopted. 

Resolution No. 2012-45, A Resolution in Support of an Increase in Financial Support for the Planned Construction of a new State Route 16 and Cherry Valley Interchange was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 


Councilmember McGowan asked how much additional financing the Village would be responsible to contribute.  Manager Stilwell indicated that the Village was being asked to contribute an additional $210,000, for a total of $250,000.  Councilmember McGowan asked if this additional contribution would cause the project to be completed sooner.  Manager Stilwell indicated that all participants were being asked to take on a greater financial burden to demonstrate to the state and federal entities that this project was important to all local communities, thus making the project more attractive for approval. 

Councilmember Montgomery asked what the disadvantage would be if the Village would not agree to the increased funding.  Planner Terry indicated that the intersection would continue to fail with rush hour back-ups going for two to three miles.  The Ohio Department of Transportation could also close the Cherry Valley Road cross traffic by installing culs-de-sac south and north of State Route 16.  

Councilmember Johnson asked if Newark had agreed to the increased funding.  Manager Stilwell indicated that Newark intended to support the increase, but had not yet done so.  Manager Stilwell had spoken with Mayor Hall, who indicated Newark’s support. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-45.  Motion carried.  Resolution No. 2012-45 was adopted. 

Resolution No. 2012-46, A Resolution Authorizing the Village Manager to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement Program, and Execute Contracts as Required was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-46.  Motion carried.  Resolution No. 2012-46 was adopted. 

Ordinance No. 20-2012, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and a hearing date recommended for October 17, 2012 by Councilmember Lerner.  Second by Councilmember O’Keefe

Mayor Hartfield scheduled a public hearing for Ordinance No. 20-2012 for the October 17, 2012 Council meeting. 

Councilmember McGowan indicated that he had some concerns regarding the changes to the lease.  He asked if staff was aware of any other businesses or non-profits that may have tenants that pay the property tax for their tenant.  He would prefer that the Village not provide any financial relief by paying the property taxes.  He would prefer that the tenant pay the property tax and the Village reduce the tenant’s rent.  Councilmember McGowan also questioned whether staff had reviewed any financial documents that showed a financial hardship.  He was not in support of the Village paying the property taxes for a local business.

Councilmember O’Keefe asked if it was typical of government entities to grant tax relief and asked why relief would be granted.  Manager Stilwell indicated that it was possible for government entities to grant tax relief, but that relief was generally for new businesses or to encourage job creation. 

Councilmember Montgomery asked if Readers’ Garden would reimburse the Village the $2,400 for the property tax. He indicated that he was in support of helping businesses stay in the community.  Manager Stilwell indicated that he was recommending that the Village pay the property taxes and increase the rent by half the property tax rate.  Councilmember Montgomery also indicated that the expiration date of the agreement was December 31, 2015, not December 31, 2014. 

Councilmember Johnson commented that he was not in support of subsidizing the property tax. 

Councilmember McGowan suggested that Readers’ Garden be responsible for paying all of the property tax and reduce rent to $950.   Council indicated their consensus with this suggestion. 

Councilmember McGowan asked if the Village had other individuals or business that did not pay rent for use of Village property.  Manager Stilwell indicated that a local farmer bails hay on the water field and no funds were exchanged.  The Granville Recreation District did not pay rent for use of Village Hall offices; however, the GRD would be handling mowing services in 2013 in exchange for use of Village Hall.  Manager Stilwell indicated that he would be bringing a formal lease between the Village and the GRD to Council in the near future. 


Regularly Scheduled Meeting of September 19, 2012

Councilmember O’Keefe made a motion to approve the September 19, 2012 minutes.  Second by Councilmember Montgomery.   Motion carried. 


Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Education Foundation was developing an upcoming fundraising campaign.

Granville Foundation – (Montgomery)

No report.

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD had placed an operating levy and bond issue on the November ballot for a community pool to be located off South Galway Drive, just north of Wendy’s.

Planning Commission – (Johnson)

Councilmember Johnson reported that the Commission reviewed two applications, a new generator for Village Hall and an addition to a home on North Prospect Street. Both applications were approved and no variances were involved. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report. 


Employee Health Insurance

Manager Stilwell advised Council that Finance Director Kraner completed extensive research into possible health benefit alternatives, per Council’s request.  Council was provided with the results of that research.  Staff recommended that employee benefits remain with the current consortium as it was the best financial option.  

Councilmember McGowan questioned why employees would be paying less for prescriptions this next year.  Why would the base rate for prescriptions decrease instead of staying the same?   Finance Director Kraner indicated that the consortium changed the prescription coverage provider.  The new provider would charge a percentage of the cost of the prescriptions instead of a flat rate.  Some employees would see a decrease in cost for some medications and an increase in cost of others.   Manager Stilwell commented that employees would have a greater risk in 2013 than in 2012 in regard to prescription costs. 

Councilmember Johnson asked if the consortium offered other coverage programs.  Finance Director Kraner indicated that the consortium has four employee health benefit plans with three of the plans being high deductible HSAs (Health Savings Accounts).  Councilmember Johnson also asked if moving to an HSA would save the Village money.  Manager Stilwell responded in the affirmative.  Finance Director added that those figures were not yet available. 

Councilmember Montgomery asked how the HSAs would work for employees.  Finance Director Kraner indicated that the details of how the plans would work for Village employees was still being completed, but an HSA plan would be available as an option for employees in 2013.  Manager Stilwell added that HSA plans required an educational process for employees. 

Snow Removal

Councilmember McGowan commented that Council needed to make changes to the existing snow removal code as it was impossible for residents who worked during the day to remove snow within the existing four hour timeframe.  He also hoped that capable individuals in the community would help others remove snow in the community who might not be able to shovel snow any longer.  

Council indicated their support for moving forward with the changes to the snow removal portion of the code. 


Manager Stilwell indicated that he had provided Council with a letter from Bryn Du Executive Director Cramer requesting the annual $50,000 payment to Bryn Du for capital improvements.  Those capital improvements were outlined in Executive Director Cramer’s request.  

Councilmember Lerner asked if the Village could discourage “soap box” speech on Village streets.  Manager Stilwell indicated that the Village could not regulate free speech.  Councilmember McGowan commented that individuals were permitted to speak as long as they did not impede or obstruct the flow of traffic, either vehicular or pedestrian. 

Councilmember O’Keefe indicated that she had been approached by a resident who wanted to see “Children at Play” signs installed on Thresher Drive.  Manager Stilwell asked Councilmember O’Keefe to have the resident contact him to further discuss the issue. 


Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.



Employee Payroll / Compensation

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