VILLAGE OF GRANVILLE
September 19, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky and Mayor Hartfield, Manager Stilwell and Assistant Law Director King.
Vice Mayor Barsky moved to excuse Councilmember McGowan. Second by Councilmember Lerner. Motion passed.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda as presented. Seconded by Councilmember Lerner. Motion carried.
CITIZENS COMMENTS (7:36pm)
Mayor Hartfield read a proclamation recognizing the Granville Studio of Visual Arts for the efforts of local artist Paul Hamilton and twenty local children in the production and installation of a mural representing Granville on the side of Abe’s Body Shop. Council thanked the children in attendance for their outstanding work.
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm.
APPEAL HEARING (7:39pm)
Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of remanded Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for property located at 198 Welsh Hills Road.
Mayor Hartfield called for the roll call. Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky and Mayor Hartfield.
Please note an official transcript of the September 19, 2012 deliberations for this appeal hearing for remanded Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final draft of these minutes.
Councilmember O’Keefe moved to remove the appeal for remanded Application #2012-34 from the table. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote to remove the appeal for remanded Application #2012-34 from the table: Councilmembers Lerner - yes, Montgomery - yes, O’Keefe - yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield - yes. Motion passed 6-0.
After Council was advised that there had been conversations between Terra Nova, appellant Hiler and the Vaughns regarding a resolution to the appeal, Council suggested tabling the hearing until October 3, 2012 to allow for a possible resolution.
Vice Mayor Barsky moved to table the appeal hearing for remanded Application #2012-34 until October 3, 2012. Second by Councilmember O’Keefe.
Mayor Hartfield called for a roll call vote to table remanded Application #2012-34: Councilmembers Montgomery - yes, O’Keefe - yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – no and Mayor Hartfield - yes. Motion passed 5-1.
Mayor Hartfield announced that the motion to table remanded Application #2012-34 passed. The appeal hearing for remanded Application #2012-34 was tabled until the October 3, 2012 meeting.
Mayor Hartfield called the regular meeting of Council back to order at 8:00pm.
There was no old business.
Resolution No. 2012-43, A Resolution Authorizing the Village of Granville to Prepare ad Submit a Multi-Jurisdictional Application, on Behalf of the Village of Granville, City of Newark, and City of Heath, for Roadway Resurfacing Projects in Order to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s), and to Execute Contracts as Required was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Vice Mayor Barsky indicated that it was nice to see cooperation among the three municipalities. Manager Stilwell indicated that much of the effort had been collaborative. The City of Newark was responsible for putting together the specifications of the project. Planner Terry was responsible for putting together the actual grant.
Mayor Hartfield called for a vote to approve Resolution No. 2012-43. Motion carried. Resolution No. 2012-43 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of September 5, 2012
Councilmember O’Keefe made a motion to approve the September 5, 2012 minutes. Second by Councilmember Lerner. Motion carried.
MAYOR' S REPORT – August
The Mayor's report for the month of August was presented for review.
Vice Mayor Barsky moved to accept the August Mayor’s Report. Second by Councilmember Johnson. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – August
The Manager's report for the month of August was presented for review.
Vice Mayor Barsky moved to accept the August Manager’s Report. Second by Councilmember Lerner. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
Granville Education Foundation – (Lerner)
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the Foundation met on September 18th. A presentation was made by Park National Bank regarding the Foundation’s portfolio performance. The Finance Committee would begin looking at the budget process for 2013.
Granville Recreation District – (McGowan)
Planning Commission – (Johnson)
Councilmember Johnson reported that the Commission reviewed six applications. There was a variance approved for 110 East Elm Street for signage. The building has tree entrances and the Commission felt approval for a small increase for the whole building was appropriate.
Open Space Committee (O’Keefe)
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that many plantings were removed from the east side of Opera House Park. The project was currently on hold at St. Luke’s Church was experiencing some water leakage into their basement and may need to dig around the foundation or trench to remove water away from the building. The Tree & Landscape Commission was in the process of putting bid specifications together to replace the plantings in the Park. Service Director Hopkins and Chair Hostetter travelled the Village reviewing the state of Village trees to decide which trees may need to be removed and where new trees could be planted. It has been determined that nine trees on Shawn Court were infested with the Emerald Ash Borer and would need to be removed. The Commission was also in the process of reviewing whether a large Pin Oak in the three hundred block of East Elm Street needed to be removed.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Union Cemetery Board was continuing to meet to determine future ways to fund the grave stone restoration project. The option of grant funding was being researched. The Board was looking to develop a long-term plan to continue the restoration process as well as maintain the stones already restored.
OTHER COUNCIL MATTERS
Village staff met with the Ohio Department of Transportation District 5, Licking County Area Transportation Study, and City of Newark in July to discuss the Technical Review Advisory Committee (TRAC) application, which was submitted for federal funding in August of 2012. During that discussion, ODOT and LCATS attempted to brainstorm solutions for increasing the likelihood of funding the Cherry Valley interchange. In order to make the project more attractive, several of the partners have added more money to the project to reduce the overall request to TRAC by increasing the local match and reducing the federal funding request. ODOT will move an additional $9.5 million toward the project. LCATS will add just over $1 million to the existing $1.73 million. ODOT and LCATS have asked for additional funding commitments from the local governments. The City of Newark was asked for $500,000, which was $394,615 than previously requested. The Village of Granville was being asked to contribute an additional $204,685 above the originally request $45,315 for a total contribution of $250,000. The Village of Granville and the City of Newark would be eligible to apply of OPWC funding in the amount of $307,175 to reduce the joint contribution. It was noted that the Cherry Valley Interchange project was the only application submitted to TRAC by ODOT District 5. In previous years, the District had submitted applications for the I-70/SR 79 flooding project and for an I-70 widening project. Funds would not need to be encumbered until several years later; however, there would need to be a written commitment from the Village for the funding process. Staff recommends that this funds be committed as this project would be beneficial to the overall community as it would connect the Village’s Newark-Granville Road pathway to the TJ Evans trail south of State Route 16. ODOT has asked the Village to provide a written letter no later than the middle of October 2012 outlining any local match commitments.
Councilmember Montgomery asked if this projected cost included that upgraded lights and railing the Village originally requested. Planner Terry responded in the affirmative.
Vice Mayor Barsky asked when the funding would be needed by ODOT. Planner Terry indicated that funding would not need to be encumbered for several years. Funds could be set aside each year toward this project.
Councilmember Johnson asked if the project bids came in higher or lower would all entities share those cost changes. Manager Stilwell indicated that the Village’s cost would be no more than $250,000 as the State requested a set amount, not a percentage. Planner Terry indicated that there would be other sources of revenue that the Village could request if project costs escalated. Planner Terry added that the design work for this project was already complete with funds accessed in previous years. The parties involved were trying to show the importance of this project to the local community in order to gain funding.
Manager Stilwell commented that the Village’s original funding portion was $36,000. The new funding application would require that the Village contribute $250,000. The Village must send a letter to ODOT supporting this new, increased funding amount. Staff anticipated having funds available from several sources to cover this amount.
Councilmember O’Keefe commented that she would prefer to see a roundabout as the new interchange and Newark-Granville Road intersection instead of a signalized intersection. Council determined that if there were further discussion of this issue, it would be at a later meeting.
Manager Stilwell indicated that he would put together a letter to the Ohio Department of Transportation for Council’s review and approval at their next meeting.
Vice Mayor Barsky encouraged Councilmembers to attend the Ohio Municipal League’s Annual Conference as there were many available seminar programs available to Councilmembers.
Councilmember O’Keefe questioned if Mr. Figler intended to bring his museum from California to Granville. Manager Stilwell indicated that Mr. Figler had purchased a house in the Village and was looking to move his museum, currently in Poway, California, to a location within the Village. His wife was a descendant from early Granville settlers.
OTHER STAFF MATTERS
Manager Stilwell advised Council that he was putting together job description and hiring information for a new Law Director to replace Mike Crites. Law Director Crites has been Law Director for twelve years and provided valuable service to the Village. Manager Stilwell indicated that he provided Council with his proposed hiring timeframe, job description and job advertisement. He intends to have a new Law Director in place by January 1, 2013.
Councilmember O’Keefe asked if the new Law Director would require more or less of a time commitment. Manager Stilwell indicated that he was unable to estimate that expected workload. In hiring a new Law Director, he was looking for some to provide guidance to the Village and be more preemptive in their approach instead of a hired gun. Councilmember Johnson asked if this position would be part-time. Manager Stilwell indicated that he was leaving that option open. He was focusing on looking for someone in the Licking County area who could provide continuity for the Village over someone from Columbus.
Manager Stilwell advised Council that it was staff’s recommendation to proceed forward with extending the refuse pick-up contract with Big O Refuse. A resolution would be brought before Council for their approval.
Manager Stilwell reminded Council of the joint meeting with Council, the BZBA and Planning Commission on September 27th from 6:00 to 8:00pm. This meeting would be an opportunity to improve communication between the three entities.
The Bryn Du Art show would be opening on Tuesday, September 25th at 5:30pm.
Councilmember Johnson made a motion to adjourn. Second by Councilmember Lerner. Motion carried.