Granville Community Calendar

Council Minutes December 5, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 5, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King.

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm. 

PUBLIC HEARING (7:32pm) 

Ordinance No. 22-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 

Manager Stilwell advised Council that the PowerPoint shown during the November 7th Council meeting was available if Council wanted to review it.  The Village’s 2013 budget was in a stronger position than last year.  The 2013 budget is balanced and adjustments were made based on suggestions and direction from Council.  Staff has provided Council with options to make further adjustments to the budget, if needed.  Manager Stilwell reminded Council that the budget was only a plan and adjustments normally needed to be made throughout next year.

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 22-2012.

OLD BUSINESS 

Ordinance No. 22-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner. 

Discussion:

Manager Stilwell explained that the budget currently in front of Council had expenditures for two police cruisers, but did not include reimbursement of the $300,000 taken from the Capital Reserve Fund for the 2012 street improvement project.  

Finance Director Kraner indicated that she had prepared two additional versions of the budget.  Version A included a balanced budget, the re-appropriation of unused funds in 2012, reimbursement of the Capital Reserve Fund and the purchase of two police cruisers.  Version B duplicated version A except it only authorized the purchase of one police cruiser.  

Councilmember McGowan expressed concern about the number of cruisers needed.  He asked how many cruisers were generally in use at any given time.  Manager Stilwell indicated that three cruisers were in use, generally.  Councilmember McGowan commented that it had been a concern for years as to why the Village maintained five cruisers.  Manager Stilwell indicated that whenever the Village hosted events such as the July 4th celebration, Bluesfest, etc., access to five vehicles was essential.  Having two spare vehicles also allowed for issues resulting from maintenance problems.  Manager Stilwell indicated that as the Village typically purchased one cruiser every year to maintain a strong rotation of vehicles, last year Council did not authorize the purchase of a cruiser.  Staff deemed the purchase of two cruisers a valuable expenditure. 

Councilmember O’Keefe asked about the availability of cruiser maintenance records.  Manager Stilwell provided Council with maintenance information. 

Mayor Hartfield indicated that she was in favor of purchasing two cruisers this year as continuing to put off actions would eventually lead to playing catch-up.  Councilmember Montgomery also indicated his willingness to move forward with purchasing two cruisers.  

Councilmember Lerner moved to amend Ordinance No. 22-2012 pursuant to amended Ordinance No. 22-2012 A.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 22-2012:  Councilmembers Lerner – yes, McGowan – no, Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-1.  Ordinance No. 22-2012 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2012 as amended:  Councilmembers McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 22-2012 was approved as amended. 

NEW BUSINESS

Resolution No. 2012-50, A Resolution Authorizing the Village Manager to Execute the Central Ohio Health Care Consortium Joint Self-Insurance Agreement on Behalf of the Village of Granville was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that this resolution was the culmination of a year’s effort to review the employee insurance benefit package.  

Finance Director Kraner indicated that this agreement was almost the same as the agreement passed three years ago.  The only changes were the removal of the opt-out agreement and the addition of mandatory reserves to help defray costs of future excessive rate increases. 

Councilmember Lerner asked if the employees were in agreement with this agreement.  Manager Stilwell indicated that a meeting was held to advise the employees about the few changes to the coverage. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-50.  Motion carried.  Resolution No. 2012-50 was adopted. 

Resolution No. 2012-51, A Resolution Supporting the Recommendations of the Joint Meeting of the Granville Village Council, Board of Zoning and Building Appeals and Planning Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky 

Discussion:

Mayor Hartfield commented that this summary of the meeting, discussions and how the Village should move forward regarding zoning issues was a good first effort.  She appreciated the work put forth by the boards/commissions and staff in participating in this process.  

Manager Stilwell advised Council that the Board of Zoning and Building Appeals and the Planning Commission approved and recommended these findings.  This initiative came from Council’s retreat where it was suggested that Council and various boards meet to develop improved working relationships. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-51.  Motion carried.  Resolution No. 2012-51 was adopted. 

REVIEW OF MINUTE 

Regularly Scheduled Meeting of November 7, 2012

Councilmember McGowan made a motion to approve the November 7, 2012 minutes as amended.  Second by Councilmember Johnson.   Motion carried. 

MAYOR' S REPORT – October 

The Mayor's report for the month of October was presented for review. 

Vice Mayor Barsky moved to accept the October Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – October 

The Manager's report for the month of October was presented for review. 

Councilmember O’Keefe asked the significance of the “red” numbers on the utilities report.  Manager Stilwell indicated that those numbers compare year-to-date water consumption with the previous year.  

Councilmember O’Keefe moved to accept the October Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report.  

Planning Commission – (Johnson)

Councilmember Johnson reported that there were four applications with no variance requests.  All applications were approved.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember O’Keefe reported that the Tree Trimming Committee was continuing to meet.  The Opera House Park renovation project was on hold until St. Luke’s could determine the source of the water in their basement.  The Commission decided that replacing the wrought iron fence would be too costly.  Repairs and restoration would be completed as needed.  Denison University was designated as a Tree Campus.   The Commission indicated that a new tree inventory needed to be completed.  The Commission was also working on the annual Tree City and Growth Award applications.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board would be meeting on Wednesday, December 12th at 10:00am with Mr. Masterson to determine if he had the skills to complete some stone repair and maintenance.  If so, the Fannins could just be brought in to work on the major restoration projects.  The Board was still reviewing the cemetery’s financial issues. 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that part of the law director search process was to look for an individual who could provide more of a presence for services rather than someone who worked in an advisory capacity.  After reviewing all eighteen applications, conducting three interviews and reviewing the final three candidate’s proposals, Vice Mayor Barsky, Chief Mason and Manager Stilwell recommended Michael King be appointed the next Village Law Director.  The Village should be well represented by Mr. King and well served by his experience.

Vice Mayor Barsky indicated that expectations would now be different with a Law Director on-site who could provide greater availability and access to legal counsel on a regular basis. 

Councilmember Johnson asked if only individuals were interviewed, no firms.  Manager Stilwell indicated that two individual lawyers (a former Township attorney and Mr. King) were interviewed and one firm.  

Councilmember Johnson asked Mr. King, as he was leaving his current firm, would he be going out on his own.  Mr. King indicated that he was thinking of opening his own practice, but was also looking at the possibility of affiliating with two smaller firms who were merging.  Mr. King also thanked Council for all their support and expressed his appreciation for their best wishes. 

Manager Stilwell indicated that he anticipated that the position would provide about ten hours of work per week, which should be a positive impact on the Village’s budget. 

Mayor Hartfield congratulated St. Luke’s Church on the success of their annual Turkey Trot.  This year’s event raised over $40,000. 

OTHER STAFF MATTERS 

Manager Stilwell reported that the Bryn Du Commission agreed to renew the service agreement with the Village for another two year period.  That legislation would be brought before Council at their December 19th meeting as well as a presentation by Candi Moore regarding the past year’s activities at Bryn Du. 

Councilmember Lerner asked if the cars involved in the boom accident with the Village’s leaf truck were parked illegally.  Manager Stilwell indicated that he was not sure; however, the Village reassessed our policies and procedures to eliminate an accident like this one from happening in the future. 

Councilmember McGowan asked if the leaf pick-up process was complete.  Manager Stilwell indicated that the leaf pick-up process was continuing, but the service department was only using one truck.  

Councilmember Montgomery asked if there was a regular brush pick-up process.  He was advised that brush pick-up happened the last week of every month, except for the months of October and November, when the service department worked on leaf pick-up. 

EXECUTIVE SESSION 

Councilmember Lerner moved to enter into Executive Session, pursuant to ORC §121.22(G)(4) – “preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions of their employment.” Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:30pm.  

Councilmember Johnson moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:20.  

Council returned to regular session.

Councilmember Johnson moved to permit Manager Stilwell to meet with the mediator to negotiate and resolve a three-year contract with the FOP regarding contractual issues.  Second by Vice Mayor Barsky.  Motion carried. 

ADJOURNMENT (9:22pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Employee Payroll / Compensation

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